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City Council Minutes 2001 09-06-01 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE_ KENDALL COUNTY_ ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD ON THURSDAY. SEPTEMBER 6.2001. Mayor Prochaska called the meeting to order at 8:45 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Murals Present Ward N Besco Present Spears Present QUORUM A quorum was established_ INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to enter their name on the attendance sheet provided He stated that the City Clerk has asked that those representing a business to please leave a business card. AMENDMENTS TO THE AGENDA Alderwoman Spears amended the agenda by tabling the Administration Committee meeting minutes of August 14, 2001as they were sent back for revisions. Alderman Anderson amended the Public Safety Committee Report by tabling the resolution approving the Police Records Cleric position. Alderwoman Spears questioned if she needed to amend the vender list to add the $2000.00 check for the Wholesale Tire Easement Mayor Prochaska stated she needed to add this to the bill list COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, September 17, 2001 Public Works Building 610 Tower Lane Economic Development Committee 7:00 P.M., Tuesday, September 18, 2001 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Tuesday, September 25, 2001 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Tuesday, September 11, 2001 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS: None. PLANNING COMMISSIONMONING BOARD OF APPEALISIGN REVIEW BOARD No report MINUTES FOR APPROVAL A motion was made by Alderwoman Spears to accept and approve the City Council meeting minutes of August 23, 2001: seconded by Alderman Munns. Motion approved by a viva voce vote. The Minutes of the Regular Meeting of the Citv Council - Seutember 6.2001- na L2 BILLS FOR APPROVAL A motion was made by Alderman Spears to approve the bills from the bill list dated August 30, 2001. Checks in the amount of $319,581.43(vendor), $79,861.67(payroll period ending 8/25/01) total $399,443.10. She stated that $2000.00 was added to the bill list for the payment to Michael and Nanette Grommes for the watermain easement, which is subject to approval: seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -8 Nays -0 Besco -aye Burd -aye, James -aye, Kot -aye, Munns -aye, Sticka -aye, Spears -aye, — - Anderson -aye REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT IML Conference Mayor Prochaska reminded everyone that the Illinois Municipal League Conference was next week He asked that if for some reason someone was not able to attend to please notify the Administrator's Assistant, Holly Baker, so she could adjust the arrangements. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR'S REPORT No report. Administrator Graff relayed a message from the City Treasurer stating that Mr. Allen probably would be arriving at the meeting around 9:00 P.M. DIRECTOR OF PUBLIC WORKS REPORT Eric Dhuse reported that he spoke with Waste Management this week and they scheduled leaf pick up for the week of October 15, 2001 and the week of November 13, 2001. He also reported that the Public Works Department started their new employee on Tuesday, September 4, 2001 and he will ask bring him to the next City Council meeting to introduce him CHIEF OF POLICE REPORT Police Chief Martin reported that the Riverfront Festival went well. He also reported that he will be on vacation from September 16 to September 29, 2001. Sergeant Ron Diedrick will be in charge in his absence. COMMUNITY & LIAISON REPORT No report. OLD BUSINESS None NEW BUSINESS - Alderman Munns informed the council that the United Methodist Church is building a new church on Cannonball Trail and has sold their old building. They are presently looking for a space to hold services from November 2001 until the new building is ready. He asked if anyone knew of a place where they could conduct services at a reasonable rate. Alderman Kot suggested the old St. Patrick's church in Bristol, Lynn Dubajic from the Yorkville Economic Development Committee was present at the meeting and stated that she has been working with the church to find a location. They have explored several options such as Parkview Academy, the YMCA and the school district. A report has been compiled for the church and they are looking at the options they have. The Minutes of the Regular Meeting of the Citv Council - September 6.2001- aage 3 Alderwoman Spears stated that she has a clean copy of the audit and the management letter will be in tomorrow. Everyone will be receiving a copy. Administrator Graff stated that the "clean copy" was still a draft. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Minutes for Anuroval A motion was made by Alderman Kot to accept the Public Works Committee minutes for August — _ 20, 2001 as presented: seconded by Alderman Anderson. Motion was approved by a viva voce vote. Letter of Credit Reduction for Heartland A motion was made by Alderman Kot to approve Heartland Subdivision Unit #1 letter of credit reduction request as presented by the City Engineer: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson-aye, Besco -aye, Burd -aye, James -aye, Kot -aye (Resolution) 2001 -52 Menard Off-site Storm Sewer A motion was made by Alderman Kot to approve the Resolution for the Menard off-site storm sewer and authorize the mayor and city clerk to execute an intergovernmental agreement between the United City of Yorkville and Bristol Township: seconded by Alderwoman Spears. Alderman Kot asked if the Bristol Township Road Commissioner needed to be mentioned in the motion. Attorney Dean Kleronomos stated that the commissioner is a signatory to the agreement Mayor Prochaska stated that the Bristol Township president will be signing the agreement and that both represent different factions of Bristol Township. He stated that Menard's is also a party to the agreement so their name needed to be added to the intergovernmental agreement, however they are not a government. Attorney Kleronomos stated that portions of the agreement are intergovernmental however other parties are signing on to the agreement Alderman Kot asked if he needed to add Menard's to the motion and Mr. Kleronomos said yes to add Menard's to the resolution. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Mums -aye Watermain Easement Agreement A motion was made by Alderman Kot to approve the watermain easement with Nanette and Michael Grammes: seconded by Alderman James. Mayor Prochaska asked if the motion needed to state that it authorizes the mayor and city clerk to execute the agreement and Mr. Kleronomos stated it was not necessary for the easement. Motion approved by a roll call vote. Ayes -8 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Minutes for ADprovad A motion was made by Alderman Sticka to accept the Economic Development Committee minutes for August 21, 2001 as presented: seconded by Alderman Kot Alderwoman Burd had a question about a statement on page 1 of the minutes made by Mr. Rollins of Wireless Yorkville regarding "they wanted less users so traffic would be less ". She did not think this was the statement he made. The Minutes of the Regular Meeting of the Citv Council - September 6.2001- nape 4 Alderman Sticka agreed that the statement did not seem logical. Alderman James suggested that they get clarification of the statement and bring it up at the next council meeting. Mayor Prochaska suggested tabling the minutes. Alderwoman Burd made a motion to table the minutes until the statement could be clarified: seconded by Alderman Munns. Motion approved by a viva voce vote. (Resolution) 2001 -51 Road -cut for Prairie Gardens A motion was made by Alderman Sticks to ratify Resolution for Illinois Department of Transportation road -cut for Prairie Gardens: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -8 Nays -0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot aye, Munns -aye, Spears -aye, Sticka -aye (Ordinance) 2001 -48 Lav -Cow Zoning. Annexation and PUD A motion was made by Alderman Sticka to approve the annexation, zoning and planned unit development agreement between the United City of Yorkville and Lay -Com, Inc., developer and owner of record: seconded by Alderman James. Mayor Prochaska questioned if the annexation should be done in three motions. Mr. Kleronomos stated that it was done in two motions and that the mayor needed to vote on the agreement. Alderman Sticka stated that he had made mention of a few changes to the ordinance at the COW meeting and asked if the Council could accept those to be incorporated in the ordinance. Mayor Prochaska stated that the ordinance should be approved as amended. — Alderman James withdrew his second. A motion was made by Alderman Sticka to approve the annexation, zoning and planned unit development agreement as amended between the United City of Yorkville and Lay -Com, Inc., developer and owner of record: seconded by Alderman James. Motion approved by a roll call vote. Ayes -8 Nays-0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye (Ordinance) 200149 Execution of the Annexation Agreement A motion was made by Alderman Sticka authorizing the mayor and city clerk to execute the annexation and planned unit development agreement: seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -8 Nays -0 Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Prochaska -aye Buil ding Department Report A motion was made by Alderman Sticks to approve the May, June and July Building Department Reports: seconded by Alderman Anderson. Motion approved by a viva voce vote. PUBLIC SAFETY COMMITTEE REPORT (Ordinance) 2001 -50 Amendment to Liauor Control Ordinance A motion was made by Alderman Anderson to approve the amendment to the liquor control ordinance as presented: seconded by Alderman Munns. Alderman James commented that he felt that if the city was changing the ordinance for the sale of packaged liquor, it should be changed for the sale of all liquor products. The Minutes of the Regular Meeting of the Citv Council - September 6.2001- nagL Mayor Prochaska asked that if this ordinance passes, the matter should go back to the Public Safety Committee to look at this recommendation. Alderman Anderson stated that this matter was discussed a few times at the Public Safety Committee meetings and all the business owners were approached. The Committee had no feed back from the businesses to warrant the change for all liquor products. Alderman James stated that there was feedback earlier in the evening at the COW meeting from April Morganegg of Little Joe's. Chief Martin stated that he also received a call earlier in the day from Harry's (a local regarding this. Mayor Prochaska and Alderman Anderson stated that because of the feedback tonight, the Public Safety Committee would take the change for all liquor products into consideration. Motion approved by a roll can vote. Ayes -8 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye Sale of Retired Sound Car A motion was made by Alderman Anderson to authorize Chief Harold Martin to dispose of surplus property to the village of Newark, Illinois a 1992 Chevrolet Caprice Classic with 126,957 miles: seconded by Alderman Mums. Mayor Prochaska asked if the sale price should be included in the motion. Chief Martin explained that he spoke with the Director of Public Works for Newark and asked for $500.00 for the vehicle. Alderman Anderson stated that the sale price wasn't necessary because the motion is giving Chief Martin authorization to sell the vehicle and negotiate the sale price_ Motion approved by a roll call vote. Ayes -8 Nays -0 Mum& -aye, Spears -aye, Sticky aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, -- Kot -aye Police Reports A motion was made by Alderman Anderson to approve the July 2001 monthly Police Reports as presented: seconded by Alderwoman Spears. Motion approved by a viva voce vote. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Mayor Prochaska complemented the city employees for the fine job that they did for the Riverfront Festival. He also thanked all the volunteers for their efforts and the sponsors for their donations to help make the event possible. He received compliments from both venders and visitors on how well run and clean the festival was. Alderman Kot thanked Mayor Prochaska for winning the canoe race against Oswego. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Sticka: seconded by — Alderwoman Burd. Motion approved by a viva voce vote. Meeting adjourned at 9:10 P.M. Minutes submitted by: Jacquelyn Milschewsk , City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING DATE:sp,t - P.rnv)er PLEASE SIGN IN! ADDRESS: SIGNIN NAME: