City Council Minutes 2019 08-13-19 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS.
800 GAME FARM ROAD ON
TUESDAY,AUGUST 13.2019
Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Pickering called the roll.
Ward I Koch Present
Transier Present
Ward II Milschewski Present
Plocher Present
Ward III Funkhouser Present
Frieders Present
Ward IV Tarulis Present
Peterson Present
Staff present: City Administrator Olson, City Clerk Pickering,Chief of Police Hart,Deputy Chief of
Police Mikolasek,Deputy Chief of Police Pfizenmaier,Public Works Director Dhuse, Community
Development Director Barksdale-Noble,Finance Director Fredrickson,Parks and Recreation Director
Evans,Building Code Official Ratos,Facilities Manager Raasch,Purchasing Manager Parker,Attorney
Orr,and EEI Engineer Sanderson.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Mayor Purcell presented retiring Chief of Police Hart with a certificate of appreciation for all his years of
service to the city.
MAYOR'S REPORT
Chief of Police Appointment and Oath of Office
(CC 2019-44)
Mayor Purcell entertained a motion to approve the appointment of Jim Jensen as the Chief of Police. So
moved by Funkhouser; Seconded by Alderman Milschewski.
Motion unanimously approved by a viva voce vote.
Jim Jensen was sworn-in as the new Chief of Police for the United City of Yorkville.
Chief of Police Employment Agreement
(CC 2019-45)
Mayor Purcell entertained a motion to approve an employment agreement between the City and Jim
Jensen and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by
Alderman Funkhouser.
Motion approved by a roll call vote. Ayes-8 Nays-0
Transier-aye,Plocher-aye,Frieders-aye,Peterson-aye,
Koch-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
None.
The Minutes of the Regular Meeting of the City Council—August 13,2019—Page 2 of 4
MINUTES FOR APPROVAL
Mayor Purcell entertained a motion to approve the minutes of the regular City Council meeting of July
23,2019 as presented. So moved by Alderman Transier; seconded by Alderman Milschewski.
Motion unanimously approved by a viva voce vote.
BILLS FOR PAYMENT
Mayor Purcell entertained a motion to approve the bill list in the amount of$95.60(vendors—FY 19);
n $572,168.97(vendors—FY 20); $62,515.08(wire payments), $296,230.73 (payroll period ending
7/26/19); for a total of$931,010.38. So moved by Alderman Funkhouser; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-8 Nays-0
Funkhouser-aye,Tarulis-aye,Transier-aye,Plocher-aye,
Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye
REPORTS
MAYOR'S REPORT(cont'd)
East Orange Street Water Main Improvements
(CC 2019-46)
Mayor Purcell entertained a motion to approve the expansion of the East Orange Street Water Main
Improvement project to include the full width removal and replacement of the pavement west of Mill
Street in a cost not to exceed$65,000. So moved by Alderman Frieders; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes-7 Nays-0
Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye,
Funkhouser-aye,Tarulis-aye, Transier-aye
*Alderman Plocher was not present for the vote.
n Resolution 2019-21 Approving a Public Road Crossing License Agreement(Hoover Drive)
(CC 2019-47)
Mayor Purcell entertained a motion to approve a Resolution Approving a Public Road Crossing License
Agreement(Hoover Drive)and authorize the Mayor and City Clerk to execute. So moved by Alderman
Transier; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-8 Nays-0
Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye,
Funkhouser-aye,Tarulis-aye,Transier-aye,Plocher-aye
Comments from Mayor Purcell
Run the Whispers Charity 5K
Mayor Purcell asked Alderman Frieders if he would like to talk about the upcoming charity event being
held in the Whispering Meadows subdivision. Alderman Frieders said that the 21 Annual Run the
Whispers Charity 5K event would be held on Saturday,August 241 at the Whispering Meadows
Community Clubhouse located at 525 Faxon Road. All proceeds from the event will benefit Suicide
Prevention Services located in Batavia and Hope for the Day located in Chicago. More information is
available online at: runthewhispers.com.
PUBLIC WORKS COMMITTEE REPORT
No Report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
n Downtown Landscape Hill Project—Invitation to Bid
(EDC 2019-66)
Alderman Milschewski made a motion to authorize staff to issue an Invitation to Bid for the Downtown
Landscape Hill project; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-8 Nays-0
Peterson-aye,Koch-aye,Milschewski-aye,Funkhouser-aye,
Tarulis-aye,Transier-aye,Plocher-aye,Frieders-aye
The Minutes of the Regular Meeting of the City Council—August 13,2019—Page 3 of 4
Memorandum of Understanding Regarding Bike Sharing Services between
Kane County Division of Transportation and the City
(EDC 2019-67)
Alderman Milschewski made a motion to approve a Memorandum of Understanding regarding Bike
Sharing Services between Kane County Division of Transportation and the City and authorize the Mayor
to execute; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-8 Nays-0
Koch-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye,
Transier-aye,Plocher-aye,Frieders-aye,Peterson-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
Resolution 2019-22 Authorizing the Application for an OSLAD Grant for the
Development of Beecher Park
(CC 2019-48)
Mayor Purcell entertained a motion to approve an Application for an OSLAD Grant for the Development
of Beecher Park and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders;
seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-8 Nays-0
Milschewski-aye,Funkhouser-aye,Tarulis-aye,Transier-aye,
Plocher-aye,Frieders-aye,Peterson-aye,Koch-aye
Riverfront Park East Boat Launch
(CC 2019-49)
Approval to Install the East Riverfront Boat Launch
n Approval of Professional Design Engineering Services Agreement with EEI
Ordinance 2019-41 Ordinance Authorizing a Third Amendment to the
Annual Budget for the Fiscal Year Commencing on
May 1,2019 and Ending on April 30,2020
Mayor Purcell entertained a motion to approve the installation of the Riverfront Park East Boat Launch,
to approve the Professional Design Engineering Services Agreement with EEI and to approve an
Ordinance Authorizing the Third Amendment to the Annual Budget for the Fiscal Year Commencing on
May 1,2019 and Ending on April 30,2020 and authorize the Mayor and City Clerk to execute. So moved
by Alderman Frieders; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-8 Nays-0
Funkhouser-aye, Tarulis-aye,Transier-aye,Plocher-aye,
Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
Sale of 111 W.Madison Street(Old Jail)
(ADM 2018-88 and EDC 2019-69)
Mayor Purcell asked City Administrator Olson to give an update on the status of the sale of the Old Jail
property. Administrator Olson explained that the existing parking lots on Madison Street are a third on
the private property and two thirds on the right-of-way. Staff looked at two options regarding the parking
lots. The first option is to relocate all the parking within the right-of-way which would not increase any
parking spots. Another option would be to switch to parallel parking which would decrease spaces. The
first proposal would be to allow the purchaser to use the two regular parking spaces and the one ADA
space for private parking. The city could then lease the city's portion of the right-of-way that extends into
those parking spaces. The second option involves extending parking spaces to the east of the existing
parking spaces. If the council would like to extend parking to the east,the city would then lease those
spaces to the purchaser.
Administrator Olson said that during negotiations one change that came up was regarding the front end
TIF incentives. The developer is requesting reimbursement of 100%of their property taxes during
construction. Instead of a variable reimbursement that is dependent on how quickly the building is
The Minutes of the Regular Meeting of the City Council—August 13,2019—Page 4 of 4
completed, it is being proposed to reimburse 100%of their property taxes during the first five years
starting on the day that the agreement is approved. City Attorney Orr clarified that this will not change
the dollar amount being reimbursed; it just specifies when the city is obligated to distribute the funds.
Administrator Olson stated that there will be four upfront payouts as well as fifteen years of incremental
payouts. The four upfront payouts have not changed. Upon completion of the roof the purchaser will
receive$30,000;upon completion of the asbestos and lead removal,the purchaser will receive$50,000;
upon completion of the residential portion of the building,the purchaser will receive$17,500;and upon
completion of the commercial portion of the building,the purchaser will receive$17,500.
Administrator Olson hopes that he will hear back from the developer by the end of the week on the
proposed changes. He reiterated that the property is currently not generating any property taxes.The
intent is to get a viable for-profit developer in this location that will generate property taxes.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
No report.
STAFF REPORT
Galena/Kennedy/Mill Roadway Improvements
EEI Engineer Sanderson said that the Kendall County Highway Committee met earlier in the day and
discussed the possible addition of a stoplight at the Galena and Kennedy intersection with the possibility
of a roundabout at Kennedy and Mill. Kendall County Engineer Klaas will be reaching out to the city to
set up a meeting to discuss road improvements.
Mill Road Resurfacing
Administrator Olson mentioned that the bids for the Mill Road resurfacing project were opened on Friday,
August 9ffi. The engineer's estimate for the project was$120,000. The lowest bid that was submitted
came in at$140,797.50 from Geneva Construction.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
Mayor Purcell entertained a motion to go into executive session for litigation,when an action against,
affecting,or on behalf of the particular public body has been filed and is pending before a court or
administrative tribunal,or when the public body finds that an action is probable or imminent and for the
appointment,employment,compensation,discipline,performance,or dismissal of specific employees of
the public body or legal counsel for the public body, including hearing testimony on a complaint lodged
against an employee of the public body or against legal counsel for the public body to determine its
validity. So moved by Alderman Transier; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-6 Nays-1 Present-1
Koch-aye,Milschewski-aye,Funkhouser-aye, Tarulis-aye,
Transier-aye,Plocher-nay,Frieders-present,Peterson-aye
The City Council entered executive session at 7:54 p.m.
The City Council returned to regular session at 8:47 p.m.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Milschewski; seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8:48 p.m.
Minutes submitted by:
Lisa Pickering,
City Clerk,City of Yorkville,Illinois