Resolution 2019-27 Resolution No. 2019-27
A RESOLUTION OF THE UNITED CITY OF YORKVILLE,ILLINOIS,APPROVING
AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
HOUSEAL LAVIGNE ASSOCIATES,LLC.
WHEREAS, the United City of Yorkville (the "City") is a duly organized and
validly existing non home-rule municipality created in accordance with the Constitution
of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS,the City sought proposals for technical and professional services for
the creation of a unified development ordinance for the City and entered into a certain
contract with Houseal Lavigne Associates LLC, dated February 2019, and approved by
the City Council on February 26, 2019, for such services (the"Agreement"); and,
WHEREAS, since the contract was approved, Houseal Lavigne Associates, LLC
has agreed to a discount in the fees originally approved as provided in the proposed
amendment to the Agreement in the form attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the AMENDMENT TO THE AGREEMENT FOR
PROFESSIONAL SERVICES BETWEEN THE UNITED CITY OF YORKVILLE,
ILLINOIS AND HOUSEAL LAVIGNE ASSOCIATES, LLC. between the City and Houseal
Lavigne Associates, LLC attached hereto as Exhibit A and made a part hereof by
reference, is hereby approved, and the City Administrator be and is hereby authorized to
execute said Agreement on behalf of the United City of Yorkville.
Section 2: This Resolution shall be in full force and effect upon its passage and
approval as provided by law.
Passed by the Mayor and City Council of the United City of Yorkville, Kendall
County, Illinois this 10th day of September, 2019.
KEN KOCH AYE DAN TRANSIER AYE
JACKIE MILSCHEWSKI AYE ARDEN JOE PLOCHER AYE
CHRIS FUNKHOUSER PRESENT JOEL FRIEDERS AYE
SEAVER TARULIS ABSENT JASON PETERSON AYE
Resolution No.2019-27
Page 1
APPROVED:
Mayor
Attest:
2,,eieet
City Clerk
Resolution No.2019-27
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AMENDED PROFESSIONAL
SERVICES AGREEMENT
SEPTEMBER_, 2019
BETWEEN
THE UNITED CITY OF YORKVILLE, ILLINOIS
AND
HOUSEAL LAVIGNE ASSOCIATES, LLC.
ORIGINAL
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AMENDED AGREEMENT FOR PROFESSIONAL
SERVICES BETWEEN THE UNITED CITY OF
YORKVILLE, ILLINOIS AND
HOUSEAL LAVIGNE ASSOCIATES, LLC.
THIS AGREEMENT, made and entered into this day of , 2019, by and
between HOUSEAL LAVIGNE ASSOCIATES LLC., an Illinois Limited Liability Company with
principal offices at 188 W. Randolph, Suite 200, Chicago, IL 60601 (hereinafter referred to as the
"CONSULTANT"), and the UNITED CITY OF YORKVILLE, ILLINOIS, a municipal corporation of
the State of ILLINOIS, whose mailing address is 800 Game Farm Road, Yorkville, Illinois 60560
(hereinafter referred to as the"CLIENT").
WITNESSETH THAT:
WHEREAS, the CLIENT desires to engage the services of the CONSULTANT to furnish
technical and professional assistance in connection with the preparation of the Yorkville
Unified Development Ordinance (hereinafter referred to as the "PROJECT") and the CON-
SULTANT has signified its willingness to furnish technical and professional service to the
CLIENT; and WHEREAS, the CONSULTANT represents to the CLIENT that it has
sufficient expertise and resources to enable it to provide such advice and assistance to the
CLIENT; and
NOW, THEREFORE, the parties do mutually agree as follows:
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A. Scope of Consultant's Services
The CONSULTANT agrees to perform in a good and professional manner those services
described in Attachment A, Scope of Services, a copy of which is attached hereto and
incorporated in this AGREEMENT. All documents, work papers, maps, and study materials
produced by the CONSULTANT in the performance of these services become the property
of the CLIENT during and upon completion of the services to be performed under this
AGREEMENT.
B. Services to be Provided by the Client
All existing information, data, reports and records which are useful for carrying out the work
on this PROJECT and which are owned or controlled by the CLIENT shall be furnished to
the CONSULTANT in a timely manner. The completion of the services to be performed by
the CONSULTANT under this AGREEMENT is receipt upon contingent the from the
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CLIENT, at no cost to the CONSULTANT, the data and reports and other material as
described in Attachment A, Section 1, in a timely manner. If, by reason of any fault of
CLIENT, the information, data, reports and records to be provided by the CLIENT are not
made available to the CONSULTANT in a timely manner, the CONSULTANT may, at its
option, stop work on the PROJECT until such materials are provided.
C. Meetings and Consultant Visits
The CONSULTANT will attend meetings associated with the following tasks, and any
additional meetings deemed reasonable and needed to complete the PROJECT, as
outlined in Attachment A, Scope of Services.
1 a: Project Initiation —Staff Meeting & Review of Preliminarily Issues
lb: Planning and Zoning Commission Workshop
lc: Residential Areas Zoning Workshop
1d: Commercial and Industrial Areas Zoning Workshop
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1 e: Subdivision Ordinance Focus Group
2d: City Staff Working Session
2e: PZC Meeting
3e: Staff Review Meeting
3f: PZC Meeting
4b: Staff Review Meeting
5c: Staff Review Meeting
5d: PZC Meeting
6b: Staff Review and Meeting
6c: PZC Meeting
7b: Staff Review Meeting
7c: PZC Meeting
7e: Public Hearing
7f: City Council Presentation and Adoption
A meeting within the body of this AGREEMENT shall mean a gathering requiring the atten-
dance of the CONSULTANT or CONSULTANT's staff, including workshops, formal
presentations and meetings. Public meetings shall be scheduled at least seven (7)to fifteen
(15) days in advance, and public hearings shall be scheduled with sufficient advance notice
to comply with state and local notice requirements. Attendance at additional meetings will
be subject to the provisions of Article M (Extra Work) of this AGREEMENT. The
CONSULTANT may conduct "site visits" to gather information, data, and perform field
reconnaissance. These "site visits" shall not be counted as meetings under this
AGREEMENT.
D. Deliverables
CONSULTANT agrees to provide products to the CLIENT as follows:
1: Workshop Summaries
1: Project Website and online outreach platform (map.social) (optional)
2: Summary and presentation of outreach, research, and assessment
3: Draft Residential and Agricultural District Standards
3: Draft Commercial and Industrial District Standards
3: Draft Special District Standards (OS, PUD, Downtown Overlay)
3. Proposed Zoning Districts Map
4: Prelim Amendments for Parking, Landscaping, Development Standards, etc
5: Draft Modified Subdivision Design/Improvement Regulations
6: Draft Administrative, Applications, Approval, and Procedures
7: Draft UDO Ordinance
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7: Revised UDO & Final Legal Review
7: City Council Presentation and Adoption
8: enCode Plus ready Yorkville UDO Document
The CONSULTANT shall provide all deliverables at least five (5) days in advance of all
public meetings. All deliverables become the property of the CLIENT, including all hard
copies and electronic file copies.
E. Changes
The CLIENT may, from time to time, request changes in Attachment A, Scope of Services,
of the services to be performed by the CONSULTANT hereunder. Such changes, including
any appropriate increase or decrease in the amount of compensation, which are mutually
agreed upon, shall be incorporated in written amendments to this AGREEMENT.
F. Consultant's Compensation
The CONSULTANT shall be compensated for services rendered under the terms of this
AGREEMENT on the basis of the CONSULTANT's hourly rates as stated under Article G
(Hourly Rates) and Attachment A for the staff time devoted to the PROJECT, and for
directly related project expenses. The maximum cost for CONSULTANT services under
this AGREEMENT is $135,110, including directly related job expenses. Directly related job
expenses include, but are not limited to: travel, printing, graphic reproduction, mailing, the
purchase of additional maps, plans and reports and other out-of-pocket expenses that are
related to carrying out services under this AGREEMENT. Any reimbursable expenses that
are not enumerated above must be identified by the CONSULTANT and approved by
the CLIENT.
The CONSULTANT will not exceed the "not to exceed amount" without specific written
authorization from the CLIENT or an amendment to this AGREEMENT. The
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CONSULTANT represents and warrants that absent Extra Work, as referenced in Article
M, all work to be performed under this AGREEMENT can and will be performed without
exceeding the maximum compensation amount and directly related job expense amount,
both set forth above.
G. Hourly Rates
The CONSULTANT reserves the right to increase the hourly charge rates, but only after
one calendar year from the date of this AGREEMENT, provided however that the maximum
CONSULTANT costs as provided in Section F shall not be exceeded. The CLIENT shall
be notified at least 30 days in advance and increase must be agreed to in writing by both
parties. Hourly rates in effect for purposes of this AGREEMENT are provided in
Attachment A.
H. Method of Payment
The CONSULTANT will submit invoices for services performed and directly related job
expenses incurred on the PROJECT during the billing period. The CONSULTANT will
submit monthly invoices for services performed and directly related job expenses incurred
on the PROJECT during the billing period. Invoices are due and payable no later than thirty
(30) days from the date of CLIENT's receipt of the invoice and in accordance with the
governmental prompt payment act.
I. Time of Performance
The services of the CONSULTANT will begin upon delivery to the CONSULTANT of an
executed copy of this AGREEMENT, and shall, absent causes beyond the reasonable
control of the CONSULTANT, be completed within twenty-four(24) months of delivery of
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said executed AGREEMENT. The completion of services by the CONSULTANT shall be,
among other things, contingent upon the timely receipt of the services, data, and other
reports described in Attachment A, Scope of Services and upon the timely conduct by the
CLIENT of meetings and decisions required for its purposes in the execution of Attachment
A. For the purpose of this AGREEMENT, timely shall mean that decisions and choices be
made within ten (10) working days for CLIENT staff review of CONSULTANT submittals,
services, data, and reports as are delivered to the CLIENT's representative; and twenty-
one (21) calendar days for such decisions and choices to be made by the City Council, or
other elected or appointed bodies of the CLIENT. If the CLIENT requests that CONSULT-
ANT perform Extra Work as defined in Article M such as is not now included in Attachment
A, the CONSULTANT, if agreed to by the CLIENT, may suspend work on the PROJECT or
a portion of the PROJECT, and may extend the period of time allotted to perform the
services identified in Attachment A under this AGREEMENT, to a mutually agreed upon
period of time necessary to compensate for Extra Work. Where the CLIENT and
CONSULTANT mutuallyagree to extend theperiod of time to perform services under this
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AGREEMENT, the hourlyrates maynot be increased beyond those set forth in Section G.
Y
of this AGREEMENT, provided that the cause or reasons of such extension(s) are not the
fault of the CLIENT.
J. Excusable Delays
The CONSULTANT shall not be in breach of this AGREEMENT by reason of any failure in
performance of this AGREEMENT in accordance with its terms if such failure arises out of
causes beyond the reasonable control and without the fault or negligence of the
CONSULTANT. Such causes may include, but are not restricted or limited to, acts of God
or of the public enemy, acts of government in either its sovereign or contractual capacity,
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fires, floods, strikes, and unusually severe weather, but in every case, so long as the failure
to perform is beyond the reasonable control and without the fault or negligence of the
CONSULTANT, the CONSULTANT shall not be deemed to be in breach of this
AGREEMENT.
K. Termination
The CLIENT shall have the right to terminate this AGREEMENT by written prior notice to
the CONSULTANT at least five (5) working days before the specified effective date of such
termination. In such event, documents and work papers prepared by the CONSULTANT
under this AGREEMENT shall become the property of the CLIENT. On receipt of said
documents and work papers by the CLIENT, the CONSULTANT shall receive
compensation and reimbursement for the work actually performed before the date of
termination, in accordance with Article F, CONSULTANT's Compensation, of this
AGREEMENT, less payment for services and expenses previously paid.
L. Non-discrimination
The CONSULTANT has an Affirmative Action program and shall engage in lawful
employment practices. The CONSULTANT shall not fail, refuse to hire, discharge, or
otherwise discriminate against any individual with respect to his or her compensation,
terms, conditions, or privileges of employment, because of such individual's race, color,
religion, sex, national origin, or handicap unrelated to the individual's ability to perform the
duties of the position.
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M. Extra Work
If requested and agreed to in writing by the CLIENT and CONSULTANT, the CONSUL-
TANT will be available to furnish, or obtain from others, Extra Work of the following types:
1. Extra work or extended services due to changes in the general scope or timing of
the PROJECT, including, but not limited to; changes in size, complexity or character
of the work items; acceleration of the work schedule involving services beyond
normal working hours; non-delivery of any materials, data, or other information to be
furnished by the CLIENT not within the reasonable control of the CONSULTANT.
2. Additional or extended services, including PROJECT administration due to the
prolongation of the period of delivery of services specified in this AGREEMENT time
through no fault of the CONSULTANT.
3. Attendance at additional meetings beyond those made part of the AGREEMENT.
4. Other additional services requested and agreed to by the CLIENT and CON-
SULTANT, which are not otherwise provided for under this AGREEMENT.
The compensation and schedule for completing Extra Work authorized by the CLIENT shall
be subject to negotiation between the CLIENT and the CONSULTANT in accordance with
the provision of Article E (Changes) of this AGREEMENT. However, the hourly rate in
effect at the time of any change authorizing Extra Work will continue to be in effect for such
Extra Work.
N. Entire Agreement
This agreement, including the attachments to this agreement, contains the entire
agreement of the parties. It may not be changed orally but only by an amendment in
writing executed by the parties to this AGREEMENT.
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O. Governing Law
This AGREEMENT will be governed by and construed in accordance with the laws of the
State of Illinois and within the jurisdiction of Kendall County.
P. Client Representative to Consultant
The CLIENT designates Krysti J. Barksdale-Noble to act as its representative with
respect to the work to be performed under this AGREEMENT, and such person shall have
authority to transmit instructions, receive information, interpret and define CLIENT's policies
and provide decisions in a timely manner pertinent to the work covered by this AGREE-
MENT until the CONSULTANT has been advised in writing by the CLIENT that such
authority has been revoked. The CONSULTANT designates John Houseal and Nik Davis
as the CONSULTANT's representatives to the CLIENT.
Q. Conflict of Interest
The CONSULTANT certifies that to the best of its knowledge no person associated with the
CONSULTANT has any interest that would conflict in any manner or degree with the
performance of the AGREEMENT.
R. Default
If it should appear at any time that the CONSULTANT has failed, refused, or delayed to
perform or satisfy the PROJECT or any other requirement of this Agreement ("Event of
Default"), and fails to cure any such Event of Default within ten business days after the
CONSULTANT's receipt of written notice of such Event of Default from the City, then the
City shall have the right, without prejudice to any other remedies provided by law or
equity, to pursue any one or more of the following remedies:
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1. Cure by CONSULTANT. The City may require the CONSULTANT, within a
reasonable time, to complete or correct all or any part of the PROJECT that is
the subject of the Event of Default; and to take any or all other action necessary
to bring the CONSULTANT and the PROJECT into compliance with this
Agreement.
2. Termination of Agreement by City. The City may terminate this Agreement
pursuant to Article K of this Agreement.
3. Withholding of Payment by City. The City may withhold from any payment,
whether or not previously approved, or may recover from the CONSULTANT,
any and all costs, including attorneys' fees and administrative expenses, incurred
by the City as the result of any Event of Default by the Consultant or as a result
of actions taken by the City in response to any Event of Default by the
CONSULTANT.
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IN WITNESS WHEREOF, the CLIENT and the CONSULTANT have executed this AGREEMENT
on the date and year first above written.
CONSULTANT:
HOUSEAL LAVIGNE ASSOCIATES, LLC.
X�
John A. Houseal, AICP
incipal Date: • //
CLIENT:
UNITED Y OF Ye'KVILLE
X
Name/Title: SART OLSoi/ C CTy ivtle/=2,cel'Die_ Date: 101-7111
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ATTACHMENT A
SCOPE OF SERVICES and HOURLY RATES
This section describes the Scope of Services for preparing the Unified Development Ordinance
for the United City of Yorkville.
Section 1
Whereas the scope of services will be undertaken by the CONSULTANT, it is understood and
agreed that the CLIENT will provide the following assistance to the CONSULTANT:
1. The CLIENT, with the CONSULTANT's assistance, will schedule and arrange and provide
notices for all meetings and workshops including contacting agencies, individuals and
citizens to be invited to meetings.
2. The CLIENT, with the CONSULTANT'S assistance, will collect and compile previously
prepared and available reports, projects, studies, maps and other data owned or in control
of the CLIENT and that might be useful for the project.
3. The CLIENT will provide to the CONSULTANT an up-to-date base map (electronic and
hard copy)for the City, including GIS files and information.
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Section 2
SCOPE OF WORK
Below is a detailed, step-by-step, Scope of Work for completing the United City of Yorkville's
Unified Development Ordinance (UDO) assignment. The Scope of Work contains several steps,
including staff meetings; public workshops; "best practices" research and applicability
assessment; evaluation of neighborhoods, corridors, and districts; Planning and Zoning
Commission and City Commission workshops and meetings, public hearings, development of
"user-friendly" formats, and more.
Step 1 : Project Initiation and Outreach
Step 1 represents the kick-off of the project and is designed to provide City staff and the
consultant team with opportunities to set project expectations and protocols, convey issues and
concerns with the existing code, and engage those who administer and are impacted by the
code.
1a: Project Initiation —Staff Meeting & Review of Preliminarily Issues
This step will include a meeting with City staff to review various aspects of the project, including
the schedule, expectations of local appointed and elected leaders, and public outreach and
adoption process. The meeting will also provide an opportunity for staff and consultants to
discuss any issues related to the present ordinances already identified by staff. If necessary,
staff may lead a driving tour of the City to point out specific instances where current zoning and
subdivision regulations either conflict with or complement community development objectives.
lb: Planning and Zoning Commission Workshop
This step will include a workshop with City staff and the Planning and Zoning Commission
(PZC) to identify, review, and discuss zoning related matters within the City. The PZC members
have a unique perspective and insight into local zoning, planning, and development issues and
will provide vital feedback and project focus. They also can articulate frustrations with current
ordinances as policy tools, such as difficulties in navigating the document, unclear regulations,
inconsistent references or definitions, issues with procedures and enforcement, etc.
1c: Residential Areas Zoning Workshop
A workshop will be conducted with City residents to identify, review, and discuss zoning and
ordinance related matters pertaining to the City's residential areas/neighborhoods. Attendees
could include residents, neighborhood groups, local builders, local residential architects, and
more.
1d: Commercial and Industrial Areas Zoning Workshop
A workshop will be conducted with business owners and managers in the City. This workshop
will allow the local business community to provide input regarding the impact of zoning and
subdivision controls on their ability to invest in Yorkville, successfully operate a business, and
meet the goals that the City has set forth for development. Attendees should include local
business owners and managers, developers, local commercial and industrial property owners,
and more.
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le: Subdivision Ordinance Focus Group
We will work with City staff and officials to identify various stakeholders with extensive
experience and understanding of the existing Subdivision Ordinance, including members of the
development community, engineers, and significant property owners. We will reconcile
preliminary findings with stakeholder input to ensure that recommended changes to subdivision
regulations are vetted with respect to development realities.
1f: Project Website
Houseal Lavigne is recognized as a leader in technology-based outreach and community
engagement. For this assignment, we will work with City staff to determine requirements for a
project website that can be used to provide information regarding the zoning update process
and documents available for review and comment though the course of the project. As an
alternative, we can work with existing City protocol to distribute materials for review through the
PZC. The most appropriate approach will be determined through conversations with City staff
during project initiation.
1g: map.social (Online Map-Based Engagement Platform) (Optional)
Should Yorkville see value in implementing a unique project website, as described in step 1F,
we will feature map.social, an interactive web-based community issues mapping tool, on the
project website. Developed by Houseal Lavigne, this tool allows users to identify, map, and
comment on geographic areas of concern and valued community amenities. map.social
simplifies the mapping process and familiarizes users with areas the project may affect in a
manner that is exciting, interactive, and effective. Input from users allows us to create a
composite map of community issues to assist with the development of the UDO from the
perspective of the community.
Step 2: Technical Analysis & Best Practices
Step 2 includes a full assessment of the current code, as well as the development of a
conceptual approach to ensure that the new code addresses local issues and meets statutory
requirements.
2a: Assessment of Existing Land Use Regulations
A detailed and thorough review of the City's existing ordinances, including Zoning and
Subdivision Control Ordinances, Landscape Ordinance, Stormwater Management Ordinance,
Appearance Code, Downtown Overlay Districts (adoption pending), and any other relevant
ordinances, will be undertaken as a starting point for preparing the new ordinance. The existing
code will also be evaluated with respect to the recommendations and objectives of the City's
Comprehensive Plan and other adopted policies. This step will highlight areas where the
existing zoning district boundaries and related regulations are inconsistent with either what is
currently built or what is envisioned as expressed in adopted plans and policies. This will
establish a framework for the calibration of regulations to meet these conditions.
2b: "Best Practices" Research and Assessment
Extensive research will be undertaken to assess the best practices from around the region and
country relating to zoning, development, and subdivision regulations. These best practices will
be evaluated for appropriateness and applicability to the Yorkville community. Traditional
zoning, form-based codes, hybrid zoning, incentive zoning, planned unit development
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ordinances, processes and procedures will all be examined for potential application to the City,
its developed areas, and its anticipated growth areas. The result of this task will be a
memorandum identifying relevant best practices and their potential application in Yorkville. The
memorandum will include; a summary of issues identified through workshops conducted in
Steps 1a-1d, a summary of the assessment of the current code conducted in Step 2a, and a
conceptual approach to the new code that will address topics related to:
• District regulatory metrics and thresholds
• Structure and navigability of the code document
• The integration of tables, graphics and other tools to clarify regulations and standards
• The use of references to other portions of the City's municipal code
• Administrative procedures and processes, permits and approvals
2c: Form-based Code Applicability Analysis— Evaluation of Neighborhoods, Corridors,
Districts
The United City of Yorkville is currently preparing a Downtown Overlay District with form-based
regulations for Downtown Yorkville. This task will entail the evaluation and analysis of how
applicable a form-based zoning approach may be to other areas of the City, such as commercial
areas, corridors, residential areas and neighborhoods. It will consider the existing character of
various residential and commercial areas, the vision as articulated in the Comprehensive Plan,
and other factors that may impact the viability of form-based regulations and their
implementation. In any case, this step will result in specific recommendations regarding the
applicability and implementation of form-based regulations that will be highlighted in dialogue
with the PZC as a part of Step 2e.
2d: City Staff Working Session
We will conduct a working session with City staff to 1) review input and findings resulting from
various workshops, staff comments and direction, the technical analysis of the existing code,
and the legal review of the code, and 2) comprehensively review the existing code and identify
an overall direction and outline to present to the PZC.
2e: PZC Meeting
This step entails a summary presentation to the PZC of the input received and issues identified
in preceding steps. A preliminary approach will be also discussed, and the PZC will be invited to
provide feedback regarding the proposed conceptual direction of the new code, and its
responsiveness to local issues discussed thus far. This meeting will also include a conversation
regarding the recommendations developed as a part of step 2c pertaining to the applicability of
further form-based regulations.
Step 3: Draft District Standards & Concepts (existing Title 1o: Ch. 3, 5— 13)
Step 3 includes the development of draft zoning language for all districts identified in the
existing code. During this step, we anticipate regular contact with City staff to review
incremental recommendations and technical language. The PZC will be engaged at key points
to provide input regarding general district regulations, then other regulations that complement
the functionality and character of various districts. The creation of new districts and the
elimination of some existing districts may be a part of this step.
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3a: Draft Residential and Agricultural District Standards
Preliminary Residential and Agricultural District Standards will be prepared for local
consideration and discussion, based on community feedback, research and assessment, and
community goals and objectives. This phase of the UDO process will focus on district issues
and will be presented in an easy to use manner—enabling residents, builders, City officials, and
staff to effectively implement the new regulations. This step will include use classifications and
standards related to height, coverage, setback, and more.
3b: Draft Commercial and Industrial District Standards
Preliminary Commercial and Industrial District Standards will be prepared, similar to Step 3a,
however this phase of the UDO process will focus on the City's non-residential areas. These
draft standards are intended to respond to the needs of business owners in a manner that is
balanced with other City objectives. Both the form and function of the City's commercial and
industrial areas will be effectively addressed with the new regulations, in a manner consistent
with the priorities of the 2016 Comprehensive Plan. This step will include use classifications and
standards related to height, coverage, setback, and more.
3c: Special District Standards (OS, Downtown Overlay)
Preliminary District Standards will be prepared for special districts including Open Space,
Downtown Overlay districts, and any new overlays. We will work with City staff to carefully
review these districts to identify specific problems or concerns that need to be addressed and
then prepare standards that improve the efficiency and effectiveness of the special districts as
tools to help the City implement its priorities and Comprehensive Plan recommendations.
3d. Proposed Zoning Districts Map
Consistent with proposed zoning districts, an official zoning map will be prepared for
consideration. The map could reflect new districts, boundary changes to existing districts, or the
elimination of some districts.
3e: Staff Review Meeting
This step will include a meeting or conference call with City staff to review the draft district
regulations, and any proposed map changes. Appropriate modifications will be made prior to
presentation to the PZC.
3f: PZC Meeting
A meeting will be conducted with the PZC to review and discuss the Draft district standards.
Appropriate revisions will be made based on PZC review and discussion.
Step 4: General Development Standards
(exist Title 10: Ch. 14, 16-20, Landscaping, Stormwater Management, Appearance Codes)
Step 4 includes the drafting of sections of the code related to "development standards of
general applicability". These will include the drafting of sections of the code and regulations that
impact all districts, including regulations related to general site development standards,
landscaping standards, use-specific regulations, parking design and capacity, and design and
location standards. Each set of standards and regulations will include the creation of relevant
graphics to illustrate regulatory concepts and standards.
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4a: Preliminary Amendments for Parking, Landscaping, Development Standards, etc.
Preliminary amendments for several "non-district" sections of the code will be prepared for local
consideration and discussion. These will likely include but not be limited to parking, loading,
landscaping, telecommunications infrastructure, alternative energy, definitions, and more. This
step will also involve updates and revisions to the sign ordinance.
4b: Staff Review Meeting
This task will include a meeting or conference call with City staff to review the draft standards for
general development. Appropriate modifications will be made prior to presentation to the PZC.
Step 5: Draft Subdivision Design/Improvements (existing Title 11)
Step 5 includes modifications to the subdivision code to ensure that it aligns with zoning
regulations, the goals of the Comprehensive Plan, and the direction set forth for the new Unified
Development Ordinance.
5a: Review of Subdivision Code for Compatibility and Best Practices
This Step includes the review of the subdivision control ordinance to ensure that its procedures,
requirements and standards align with the Comprehensive Plan and national best practices, as
it relates to parks and infrastructure provisions, street and lot dimensions, review and permitting
procedures, and approval and appeals, and more.
5b: Draft Modified Subdivision Design/Improvement Regulations
This step includes the drafting of a modified subdivision code that reflects input from previous
steps.
5c: Staff Review Meeting
This step will include a meeting or conference call with City staff to review revisions to
subdivision design/improvement regulations prior to incorporation into the Unified Development
Ordinance. Appropriate modifications will be made prior to presentation to the PZC.
5d: PZC Meeting
A meeting will be conducted with City staff and the PZC to review and discuss draft language
developed as part of Steps 4 and 5. At this point in the process, the PZC will be engaged to
discuss the regulations guiding development in each district, supplemental regulations, and
subdivision regulations applicable throughout the City. Appropriate revisions will be made based
on PZC review and discussion.
Step 6: Administrative and Procedural Standards
(existing Title 10: Ch. 1 — 2, 4, 15)
Step 6 includes the drafting of sections of the code related to administrative processes and
support materials. This section will seek to maximize the efficiency of zoning review so that
development quality in Yorkville can be improved and permitted, including updates to non-
conformity regulations, and procedural requirements for applicants, review standards, and
processes for various zoning adjustments (variations, amendments, special uses, planned unit
developments, and more). This step also includes the drafting of definitions that will support
regulatory concepts and minimize the likelihood of inconsistent interpretation of regulations.
Additionally, any relevant graphics will be created to illustrate procedural steps or concepts that
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could otherwise be subject to interpretation.
6a: Draft Administrative, Applications, Approval, and Procedures
This step will result in recommendations for application and approval procedures. It will also
include flow charts and diagrams clearly articulating such procedures in order to ensure that
applicants and code administrators understand who is responsible for various recommendations
or approvals.
6b: Staff Review Meeting
This step will include a meeting or conference call with City staff to review the draft
administrative and procedural standards. Appropriate modifications will be made prior to
presentation to the PZC.
6c: PZC Meeting
A meeting will be conducted with City staff and the PZC to review and discuss draft language
developed as part of Step 6, as it applies to processes and procedures. Appropriate revisions
will be made based on PZC review and discussion.
Step 7: Draft and Final UDO
Step 7 includes the delivery of the Draft Unified Development Ordinance, review and revisions
to the Draft UDO, and presentation and adoption of the Final UDO.
7a: Draft UDO Ordinance
The draft Unified Development Ordinance will be prepared for local consideration and
discussion, based on feedback from previous steps in the planning process.
7b: Staff Review and Meeting
A meeting or conference call will be conducted with City staff to review and discuss the Draft
UDO. Appropriate revisions will be made based on staff review and discussion. A revised Draft
UDO will be prepared for PZC review and discussion.
7c: PZC Meeting
A meeting will be conducted with the PZC to review and discuss the Draft Unified Development
Ordinance. Appropriate revisions will be made based on PZC feedback.
7d: Revised UDO & Final Legal Review
Based on discussion and feedback from staff and the PZC, the revised draft ordinance will be
prepared for public hearing. At this time, the City Attorney will also conduct a final legal review
to ensure that any modifications are in line with statutory requirements.
7e: Public Hearing
A Planning and Zoning Commission public hearing will be conducted consider and recommend
action on the draft Unified Development Ordinance.
7f: City Council Presentation and Adoption
Following the public hearing and the recommendation of the PZC, appropriate revisions will be
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made, and the Final Unified Development Ordinance will be presented to the City Council for
adoption.
Step 8: Web-Based "Smart Code" Integration
Step 8 includes the creation of an online web-based "smart code" version of the UDO with
interactive, site specific zoning analysis capabilities. Houseal Lavigne proposes the following
web-based "smart code" option, detailed below.
enCode Plus
enCode Plus is a web-based document presentation and content management system that is
designed to ease navigation, understanding, and use of zoning regulations. Pricing for the use
of this system after the UDO is adopted varies based on yearly maintenance fees and optional
features. Fees associated with these features will be directly billed from encode plus.
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Section 3
HOURLY RATES
Houseal Lavigne Associates Hourly Rates
John Houseal $205
Nik Davis $185
Carly Petersen $120
Jackie Wells $110
Trisha Stevens $110
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