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City Council Minutes 2000 05-11-00 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD, ON THURSDAY. MAY 11, 2000. Mayor Prochaska called the meeting to order at 7:04 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Dockstader Present Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Public Safety Committee Reports, item #4, Purchase of New Squad Car - tabled til the May 25, 2000 meeting. COMMITTEE MEETING DATES Public Works Committee 6:45 PM, Monday, May 15, 2000 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, May 16, 2000 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Tuesday, May 23, 2000 City of Yorkville Room 800 Game Farm Road Administration Committee 6:30 P.M., Tuesday, June 13, 2000 City of Yorkville Conference Room 800 Game Farm Road CITIZENS COMMENTS None. AWARD PRESENTATION Mayor Prochaska presented Vince, Vito and Victor Amabile with Citizens Awards for finding and turning in items they found while playing to the police. These items were evidence that led to an arrest for home burglaries that plagued the town in November and December 1998. PROCLAMATIONS Mayor Prochaska read a proclamation, Relay for Life sponsored by the American Cancer Society. A motion was made by Alderman Sowinski to adopt the proclamation establishing May 19 and 20 as Relay for Life day in Yorkville; seconded by Alderman Kot. Motion approved by viva voce vote. I Minutes of the Regular Meeting of the Citv Council - Mav 11, 2000 - Page 2 Mayor Prochaska read a Proclamation for Poppy Awareness Days. A motion was made by Alderman Callmerto adopt May 18,19 and 20, 2000 as Poppy Awareness Days in Yorkville; seconded by Alderman Dockstader. Motion approved by viva voce vote. PUBLIC HEARING A motion was made by Alderman Sticka to go into Public Hearing for the purpose of PC 2000 -01 Prairie Garden, Barry Niles and Robert Loftus, request to annex and rezone from Kendall County "A" Agriculture to United City of Yorkville B-0 Service Business District and R -3 General Residence District zoning with a Planned Unite Development. The property is located at 6359 S. Route 47; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 j Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye. Barry Niles stated there are a couple of issues that still need to be resolved in the annexation agreement. needed to reement. He asked the City Council if the had an issues with the agreement a ee 9 tY Y Y address to please let him know in the next couple of weeks. Brent Schalhamer reiterated that he is for the development except for the nature walk so close to his property. He stated why does the path need to be so close to his golf course. He said he feels it would be a liability to him. He said he doesn't feel he should have to put up a fence to keep the balls in. He asked why the path couldn't be re- routed through Green Briar to Route 47. He said he would like to get this resolved tonight. He said he has an attorney looking into who would be liable if a golf ball hit someone. He said there is the land lock issue also and wondered if there was another outlet. Mayor Prochaska stated there is a connection for another road shown on the plat. Barry Niles stated he has mixed emotions. He said he doesn't want to put anyone in danger. He said for esthetics it is a nice amenity. He said if the Park Board would give in he would re -route it. He said another possibility would be to put all the planting's on the other side of the berm and Mr. Shoppe would allow more evergreens. He said he is on the Park Board agenda for May 22 and will discuss this. There was more discussion and comments regarding the final annexation agreement, the final plat and the land lock issue. It was suggested that the Public Hearing be continued for two weeks in order to get these issues resolved. A motion was made by Alderman Sticka to continue the Public Hearing at the May 25, 2000 City Council meeting; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer- aye, Kot -aye. A motion was made by Alderman Stick to go into Public Hearing for PC 2000 -04 Paul Pocus, request to annex and rezone from Kendall County "A" Agricultural zoning to United City of - Yorkville B -3 Service Business District. The property is located south of Route 71 on the west side of Route 47; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 8 Nays: 0 Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot- aye, Spears -aye. Administrator Nanninga stated the annexation agreement was received from Attorney Kramer. He said he took them over to Bobbi so he could get them to Mr. Pocus, but Mr. Pocus was not in today. He asked that this be delayed for two weeks to give Mr. Pocus and the City Council a chance to review it. i i I Minutes of the Regular Meetina of the Citv Council - Mav 11, 2000 - Paae 3 A motion was made by Alderman Sowinski to continue the Public Hearing at the May 25, 2000 City Council meeting; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears - aye, Burd -aye. PLANNING COMMISSION /ZONING BOARD OF APPEALS /SIGN REVIEW BOARD Alderman Sticka gave a report on the Plan Commission meeting. He said there were four Public Hearings. He said under old business they voted yes on PC 99 -09 Foxfield II, Barry Niles and voted yes on PC 2000 -01 Prairie Garden Final Plat and Plan, Barry Niles. He said under new business they voted yes on PC 2000 -06 Earl & Delores (Menard's) property located on Kennedy Road approximately 1600 feet east of Route 47; yes on PC 2000 -07 Don & Carol Harriman, property located at 8823 Route 34; yes on PC 2000 -08 Steven M. Halbesma, property located at 7144 S. Route 47 and yes on PC 2000 -09 Kendall New Century Development. MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the City Council minutes of April 27, 2000 and the Committee of the Whole minutes of April 6, 2000 as presented; seconded by Alderman Sticka. Alderman Spears made a correction on page four under City Treasurer's Report, the motion should read "A motion was made by Alderman Spears to approve the four manual checks in the amount of $9,009.17. Alderman Sticka withdrew his second, Alderman Sowinski withdrew his motion. The motion was restated. A motion was made by Alderman Sowinski to approve the City Council minutes of April 27, 2000 as corrected and the Committee of the Whole minutes of April 6, 2000 as presented; seconded by Alderman Sticka. Motion approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bill list dated May 8, 2000, checks in the amount of $183,644.14 (vendor), $93,730.96 (payroll) for a total amount of $277,375.10; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 8 Nays: 0 Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye. REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT - Mayor Prochaska made recommendations for the following appointments; Library Board - Joseph Gruber and Carol LeChance; Plan Commission - Joseph Besco, Jeffrey Baker and Tom Mizel,; Park Board -Chris Rollins; Police Chief -Anton Graff; City Administrator -James Nanninga; City Engineer- Joseph Wyrott; Public Works Director -James T. Johnson; City Attorney - Daniel Kramer; City of Yorkville Liaison for the Aurora Tourism Council - Valerie Burd. A motion was made by Alderman Sticka to approve the appointment of Joseph Gruber and Carol LeChance to the Library Board; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye. j i Minutes of the Reaular Meeting of the Citv Council - Mav 11, 2000 - Pa 4 A motion was made by Alderman Kot to approve the appointment of Joseph Besco, Jeffrey Baker and Tom Mizel to the Plan Commission; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader - aye, Sticka -aye. A motion was made by Alderman Sowinski to approve the appointment of Chris Rollins to the Park Board; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Kot-aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye. A motion was made by Alderman Kot to approve the appointment of Anton Graff as Chief of Police; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer- aye, Kot -aye. A motion was made by Alderman Sowinski to approve the appointment of James Nanninga as City Administrator; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot- aye, Spears -aye. _ A motion was made by Alderman Sowinski to approve the appointment of Joseph Wyrott as City Engineer; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears - aye, Burd -aye. A motion was made by Alderman Kot to approve the appointment of James T. Johnson as Public Works Director; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye. A motion was made by Alderman Sticka to approve the appointment of Daniel Kramer as City Attorney; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 7 Nays: 0 Present: 1 Dockstader -aye, Sticka -aye, Callmer- present, Kot -aye, Spears -aye, Burd -aye, Sowinski - aye, Anderson -aye. A motion was made by Alderman Sticka to approve the appointment of Valerie Burd as City of Yorkville Liaision for the Aurora Tourism Council; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 7 Nays: 0 Present: 1 Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd - present, Sowinski -aye, Anderson -aye, Dockstader -aye. Mayor Prochaska reported he received a signed copy of the resolution from the School Board on the transition fee. Mayor Prochaska stated he asked Administrator Nanninga to get two more boxes for the wall in order to put letters and information that comes to the City Office, so any of the Council members interested in the information could make a copy. He said the other one will be for information on conferences and seminars for anyone to make copies of also. Minutes of the Regular Meetina of the City Council - Mav 11, 2000 - Pa 5 Mayor Prochaska stated the city is getting a certificate from the Department of Commerce and Community Affairs for our participation in the Competitive Community Initiative on May 18 in Springfield. He said if anyone is interested in going to let Jim Nanninga know by noon tomorrow. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Treasurer Allen gave his report for the month of March 2000. Beginning Balance: $1,074,110.32 Revenue: $672,478.72 Expense: $618,607.60 Ending Balance: $1,127,981.44 A motion was made by Alderman Dockstader to approve the Monthly Treasurer's report for the month of March 2000; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 8 Nays: 0 Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader- aye, Sticka -aye. CITY ADMINISTRATOR'S REPORT No report. CHIEF OF POLICE REPORT Chief Graff reminded everyone of the Route 47 road closure for emergency repairs which starts Monday at 7:00 am til Wednesday at 5 or 6 pm. He announced the Domestic Violence Summit starting Friday May 12 from 8:30 am to 11:30 am. He announced the Citizens Police Academy Alumni Barbecue Fundraiser Dinner on Wednesday, May 24 2000 from 4:30 to 7:00 pm. COMMUNITY & LIAISON REPORTS Alderman Spears gave a report on the School Board. She stated they voted unanimously on the School Transition Fee Resolution and reappointed Chris Rollins as Recreation Board member. Alderman Sowinski gave a report on the Park Board meeting. He stated there was further discussion on the Skate Park. He said it was suggested that the Skate Park should go into the Beecher Park. He said it was recommended that it not go into the Beecher Park because there have been other plans on the books for a number of years. He said there was discussion on the Safety Town Development. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT. No report. ECONOMIC DEVELOPMENT COMMITTEE REPORTS. PC 2000 -01 PRAIRIE GARDEN A motion was made by Alderman Sticka to table consideration of the annexation agreement, annexation and zoning of the Prairie Garden Development to the May 25 City Council meeting; seconded by Alderman Burd. Minutes of the Regular Meeting of the Citv Council - Mav 11, 2000 - Page 6 Motion approved by roll call vote. Ayes: 8 Nays: 0 Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye. PC 2000 -04 PAUL POCUS ANNEXATION A motion was made by Alderman Sticka to table consideration of the annexation agreement, annexation and zoning of the Paul Pocus property to the May 25 City Council meeting; seconded by Alderman Burd. I Motion approved by roll call vote. Ayes: 8 Nays: 0 Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer- aye, Kot- aye. PUBLIC SAFETY COMMITTEE REPORTS MARCH POLICE DEPARTMENT REPORT A motion was made by Alderman Kot to approve the March 2000 police reports as presented; seconded by Alderman Callmer. Motion approved by viva voce vote. REVISED JOB DESCRIPTION FOR FULL TIME POLICE DEPARTMENT OFFICE SUPERVISOR A motion was made by Alderman Kot to approve the revised job description for Police Officer Supervisor as presented; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears - aye, Burd -aye. NEW JOB DESCRIPTION FOR FULL TIME POLICE CLERK A motion was made by Alderman Kot to approve the job description for full time police clerk as presented; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 8 Nays: 0 Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye. ADMINISTRATION COMMITTEES KIOSK AGREEMENT A motion was made by Alderman Anderson to authorize the Mayor and City Clerk to execute the agreement for the placement and maintenance of a Kiosk to be installed in the downtown area near the intersection of Illinois Route 47 and Hydraulic Avenue as drawn by the Aurora Area Tourism Council; seconded by Alderman Sowinski. i Motion approved by roll call vote. Ayes: 8 Nays: 0 Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye. i ADDITIONAL BUSINESS Mayor Prochaska stated that he will be in Springfield atthe next City Council meeting, May 25 and he might be late. He said he will be going to a luncheon tomorrow with the Conservation Department and the County at the extension office. ADJOURNMENT A motion was made by Alderman Sowinski to adjourn the meeting at 7:58 p.m.; seconded by Alderman Sticka. Motion approved by viva voce vote. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois I CITY COUNCIL MEETING NAME: v y� 5-11-00 PLEASE SIGN IN! ADDRESS: _ y V-7 (2 P. n C� �I �h essU �v I jvq� 14