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City Council Minutes 2000 01-27-00 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT CITY OF YORKVILLE CITY HALL. ON THURSDAY. JANUARY 27. 2000. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Dockstader Present Ward IV Sowinski Absent (arrived at 7:02) Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA The following were added under Additional Business- Investment Policy, SSES #12, Cimmarron II Letter of Credit Reduction. Economic Development Committee - PC99 -10 Phil Knierim & Windham Homes and PC99 -15 Bell, Mulvey, Huston Annexation & Rezoning Request, there will be a Public Hearing but no vote will be taken. COMMITTEE MEETING DATES Public Works Committee 6:30 PM (tentatively), Wednesday, Feb. 23, 2000 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, February 15, 2000 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Monday, February 28, 2000 City of Yorkville Conference Room 800 Game Farm Road Note: There may be a special meeting February 7, 6:30 P.M. Administration Committee 6:30 P.M., Tuesday, February 8, 2000 City of Yorkville Conference Room 800 Game Farm Road CITIZENS COMMENTS None. PUBLIC HEARING A motion was made by Alderman Sowinski to go into Public Hearing for the purpose of PC 99 -10, Knierim & Windham Homes request for annexation and - rezoning of 96.4 acres from Kendall County "A" Agriculture zoning to United City of Yorkville R -2 Single Family zoning, and approval of their Preliminary Plan for the Fox River Estates Subdivision development, located at 11025 W. Fox Road, Yorkville; seconded by Alderman Anderson. Minutes of the Reaular Meetina of the Citv Council - January 27. 2000 - Paae 2 I Motion approved by roll call vote. Ayes:8 Nays:O Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye. Jerry Mahr, 25 Hickory Ct. (Fox Lawn), Yorkville, Illinois made public comment stating that Fox Lawn has all the traffic it can handle. He said an entrance directly across from Fox Lawn would cause more traffic than they could handle. Mr. Mahr asked that the entrance be reassigned to a different location. He said the original plan called for the entrance to be east of Fox Lawn's entrance. A motion was made by Alderman Sowinski to go out of Public Hearing and continue the Public Hearing on Thursday, February 24, 2000; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye. A motion was made by Alderman Dockstaderto go into Public Hearing forthe purpose of PC 99- 15, Bell, Mulvey, Huston Annexation & Rezoning request for annexation and rezoning of two parcels totaling 12.564 acres from Kendall County R -3 Single Family to United City of Yorkville B -3 Service Business District zoning on parcel #1, and from Kendall County R -3 Single Family to R -3 General Residence /Multi Family zoning on parcel #2, property located at 7114 Route 47, approximately Y2 mile south of Route 71, Yorkville; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 8 Nays: 0 Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader - aye, Sticka -aye. Bob Pilmer, Attorney for Bell, Mulvey and Huston, stated the Plan Commission had no objection to B -3 zoning for parcel #1. He said there was some concerns raised with the R -3 zoning for parcel #2. He said to the northeast, Fox Highlands is R -3 zoning, to the northwest along Route 47 is also B -3 zoning. He said they feel that R -3 zoning would be the most appropriate use for parcel #2. He said there was concern with having two access entries for - emergency purposes. He said there has been conversation with the Edmier Group about having access off the dead end street that ends at the property line. He said the Edmier Group indicated that they Could have access from that direction. He said they are proposing to have access from Route 47 across parcel #1 into parcel #2. He said they do not have any intention of developing this property now, they are - looking-to bring it into the City and - sell -it to someone to develop. A motion was made by Alderman Kot to go out of Public Hearing and continue the Public Hearing on Thursday, February 24, 2000; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 8 Nays: 0 Kot -aye, S -pears- aye, - Bard -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, -Calimer -aye. PLANNING COMMISSION /ZONING BOARD OF APPEALS /SIGN REVIEW BOARD No report. MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the City Council minutes of the regular meeting of January 13, 2000; seconded by Alderman Dockstader. Motion approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bill list dated January 24, 2000 in the amount of $322,081.63 (vendor), $65,190.10 (payroll), for a total of $387,991.73; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 8 Nays: 0 Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot- aye, Spears -aye. Minutes of the Reaular Meeting of the Citv Council - January 27. 2000 - Paae 3 REPORTS ATTORNEY'S REPORT Attorney Kramer stated the closing on the second city lot on route 47 will be tomorrow, Friday, January 28 at 8:30. MAYOR'S REPORT Mayor Prochaska stated IDOT would be here on March 1, 2000 at the Beecher Center. He said there would be a Public Hearing on the study to widen Route 47. He said the exact time has not been set. Mayor Prochaska stated the Department of Natural Resources is set to come to Yorkville on March 6, 2000 at the Beecher Center to discuss their findings on the dam on the Fox River. Mayor Prochaska stated he was called by the Village President of Oswego and asked if Yorkville would be interested in a Big Brothers and Sisters bowl a thon for charity, Oswego against Yorkville. He said it is tentatively scheduled for March 18, 2000 at Fox River Lanes. CITY CLERK'S REPORT Clerk Simmons requested approval of the Executive Session minutes of January 13, 2000 as presented. A motion was made by Alderman Spears to approve the Executive Session minutes of January 13, 2000 as presented; seconded by Alderman Anderson. Motion approved by viva voce vote. CITY TREASURER'S REPORT Treasurer Allen.requested approval of three manual checks in the amount of $655.00 for J & B Real Estate, February Rent for the Resource Center, $1,500.00 for Bobby Erdman Advertising for January Consultant Services, and $2,145.00 for The Office Furniture Exchange for the City Managers Desk which replaces the check that was allegedly stolen by one of their employees. A motion was made by Alderman Dockstader to approve three manual checks, $655.00 J & B Real Estate, $1,500.00 Erdman Advertising, $2,145.00 The Office Furniture Exchange; seconded by Alderman Spears. Motion approved by roll call vote. Ayes: 8 Nays: 0 Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye. CITY ADMINISTRATOR'S REPORT City Engineer Joe Wyrott- gave an update on the City Hall building. COMMUNITY & LIAISON REPORTS Alderman Sowinski gave a report on the Park Board meeting. Alderman Burd gave a report on the Aurora Tourism Council Board meeting. Alderman Spears gave a report on the School Board meeting. OLD BUSINESS None. NEW BUSINESS None. Minutes of the Reaular Meetina of the Citv Council - January 27. 2000 - Paae 4 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT MINUTES FOR ACCEPTANCE A motion was made by Alderman Sowinski to accept the Yorkville Public Works Committee minutes of December 20, 1999 as presented; seconded by Alderman Dockstader. Motion approved by viva voce vote. AUGUST. SEPTEMBER. OCTOBER. NOVEMBER WATER REPORTS A motion was made by Alderman Sowinski to approve the Yorkville Public Works Water Reports for the months of August, September, October and November 1999 as presented; seconded by Alderman Dockstader. Motion approved by viva voce vote. ECONOMIC DEVELOPMENT COMMITTEE REPORT FIELDS OF FARM COLONY - UNIT 2 A motion was made by Alderman Sticka to recommend approval to the Kendall County Board of the final plat and plan for PC 99 -14, otherwise known as the subdivision "Fields of Farm Colony - Unit 2, subject to the recommendations of the City Planner and City Engineer; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 8 Nays: 0 Callmer -aye, Kot aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader- aye, Sticka -aye. TEMPORARY SIGNS A motion was made by Alderman Sticka approve to support the decision made by the Sign Review Board regarding -the portable sign business; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer aye. (RESOLUTION) 2000 -2 CANNONBALL HILL SUBDIVISION A motion was made by Alderman Sticka to approve the Resolution rezoning PC 98 -08, otherwise known-as - the subdivision "Cannonball Hill ", from City of Yorkville "A -1" to City of Yorkville "R -2 "; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 8 Nays: 0 Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer - aye, Kot -aye. (ORDINANCE) 2000 -1 AMENDMENT OF ZONING ORDINANCE A motion was made by Alderman Sticka to approve making several text changes to the Zoning Ordinance as recommended by Sterling Codifiers; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 8 Nays: 0 Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot- aye, Spears -aye. (FOR DISCUSSION ONLY) SCHOOL TRANSITION ORDINANCE Alderman Dockstader stated there should be a joint meeting with the City Council and the School Board so they can fully understand this issue. He said the meeting could also be to discuss and let them know and understand our growth plan, our boundaries and what Yorkville's plans are. It was discussed to have the joint meeting on a Thursday at 6:00 sometime before the end of March. Minutes of the Reaular Meetina of the Citv Council - January 27. 2000 - Paae 5 PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE (RESOLUTION) 2000 -3 AUDITOR CONTRACT A motion was made by Alderman Anderson to approve the Resolution approving the firm of Pandolfi, Topolski, Weiss & Co., Ltd. to perform auditing services for fiscal years 2000, 2001 and 2002 and to authorize the Mayor and City Clerk to sign the agreement on behalf of the United City of Yorkville as per the contract dated January 11, 2000; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears - aye, Burd -aye. ADDITIONAL BUSINESS INVESTMENT POLICY A motion was made by Alderman Dockstader to approve adopting the investment procedures; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 8 Nays: 0 Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye. SSES LOAN DISBURSEMENT REQUEST NO. 12 A motion was made by Alderman Sowinski to approve pay request no. 12 for Hamilton Construction, Inc. for the project "Rehabilitation of Sanitary Sewers and Manholes" for the amount $63,700.09, subject to approval -by the Illinois EPA, -and also to -authorize the Mayor to sign a — Loan Disbursement Request to the Illinois EPA for pay request no. 12 and construction engineering services by Walter E. Deuchler Associates, for a total amount of $84,049.10; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 8 Nays: 0 Dockstader- aye,-Sticka- -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye. CIMARRON RIDGE UNIT 2 - LETTER OF CREDIT REDUCTION A motion was made by Alderman Sowinski to approve a reduction in the letter of credit for the subdivision "Cimarron Ridge -Unit 2" in the amount of $12,951.00, as recommended by the City Engineer; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sticka - aye, Callmer- -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye. EXECUTIVE SESSION In the Executive Session the following individuals will be included; City Treasurer Bob Allen, Attorney Dan Kramer, City Clerk Debbie Simmons, Mayor Prochaska, Alderman Anderson, Alderman Dockstader, Alderman Sticka, Alderman Callmer, Alderman Kot, Alderman Spears, Alderman Burd and Alderman Sowinski. No formal action - is anticipated. A motion was made by Alderman Sowinski to go into Executive Session at 8:00 PM, for the purpose of Collective Bargaining negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; seconded by Alderman Callmer. Motion approved by roll call vote. Ayes: 8 Nays: 0 Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader - aye, Sticka - aye. Minutes of the Regular Meetina of the Citv Council - January 27, 2000 - Page 6 A motion was made by Alderman Dockstader to go out of Executive Session at 9:21 p.m.; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 8 Nays: 0 Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye. No formal action was taken. ADJOURNMENT A motion was made by Alderman Kot to adjourn the meeting at 9:22 p.m.; seconded by Alderman Sticka. Motion approved by viva voce vote. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois , j i i 1 I i CITX COUNCIL ARETING /- a -) - a PLEASE SIGN IN! NAME: ADDRESS: A U (� - I c vok .tea 8"