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City Council Minutes 2000 01-13-00 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELDATTHE KENDALL COUNTY BOARD ROOM. 111 W. FOX ST.. YORKVILLE ON THURSDAY. JANUARY 13. 2000. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Absent (arrived at 7:07) Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Dockstader Present Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Administration Committee Reports - Add minutes of December 14, 1999 for acceptance. Mayor's Report - Recognition for 25 years of service add Michelle Pfister. Add consider ratifying the letter to the Metra on the Metra Study. COMMITTEE MEETING DATES - Public Works Committee 6:30 P.M., Monday, January 17, 2000 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, January 18, 2000 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Monday, January 24, 2000 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., February 8, 2000 City of Yorkville Conference Room ,800 Game Farm Road CITIZENS COMMENTS None. PUBLIC HEARING No Public Hearing. PLANNING COMMISSION /ZONING BOARD OF APPEALS /SIGN REVIEW BOARD Alderman Sticka at the Plan Commission meeting there were two Public Hearings. He said one was on PC 99 -10 requesting annexation and re- zoning from County Agriculture to City R2, to put in a subdivision on 96 acres with 168 lots. He said they would be following the cities ordinances except they are asking far -an existing house on one of the lots to remain there and the other thing they requested was in some instances they may want to change the 10 foot side yard setback to allow for three car garages. He said the Plan Commission voted 11 to 0 to approve the annexation subject to an agreement and they voted 11 to 0 to approve the R2 zoning. He said they tabled the vote on the preliminary plan because they did not have time to study the comments of Joe Wyrott and Mike Shoppe. He said the second Public Hearing was on PC 99 -15 i Minutes of the Reaular Meetina of the Citv Council - January 13, 2000 - Paae 2 which is a parcel located on Route 47 south of 71. He said they are asking for annexation and zoning of B2. He said they have no plans for development yet. He said the Plan Commission discussed the zoning and they were not comfortable with Multi - Family next to the County R1 and they found it hard to support the zoning request without a plan being presented. He said they voted 11 -0 to approve the annexation but voted against the zoning request. He said PC 99 -14 final plat was discussed. He said it was pointed out that the subdivision does not meet the city requirements for pedestrian walkways or the street width. He said the Plan Commission would like to have it passed along to the County for their recommendation that the subdivision should meet city standards. He said PC 2000 -1 Barry Niles and Loftus have a concept plan that calls for a business along Route 47 near the existing Loftus residence. He said it called for townhomes and possibly a banquet facility could be planned in the area also. He said the Plan Commission indicated that they felt the plan was basically OK. MINUTES FOR APPROVAL A motion was made by Alderman Spears to approve the City Council minutes of the regular meeting of December 16, 1999; seconded by Alderman Sowinski. Motion approved by viva voce vote. A motion was made by Alderman Sowinski to approve the Minutes of the Committee of the Whole meeting of December 9, 1999; seconded by Alderman Spears. Motion approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bill list dated January 6, 2000 in the amount of $196 {vendor), $74,317.19 (payroll, P/E 12/18/99), $80,452.74 (payroll, P/E 1/1/00), fortotal of $351,749.81, and additionally, authorization to sign check payable to Yorkville School-District in the amount of $6,730.00 for City of Yorkville's share of payment toward cost for tennis courts; seconded by Alderman Sticka. - Motion approved by roll call vote. Ayes: 8 Nays: 0 Sowinski aye Anderson aye Dockstoder aye Sticka aye Callmer aye Kot aye Spears aye Burd aye REPORTS ATTORNEY'S REPORT Attorney Kramer-stated that had contact from the townhouse property over by Countryside Center. He said they would like to meet with the Economic Development Committee. MAYOR'S REPORT Mayor Prochaska presented Mike Price (26 years), J.T. Johnson (25 years) and Michelle Pfister (25 years) with plaques in recognition of their years of service. Miff Mikkelson (25 years) was not present to receive his plaque. Mayor Prochaska stated at the Administration Committee meeting they recommended to include half of the $6,000.00 for the Metra Study in next years budget. He said this is for a feasibility study to see if it is feasible to have Metra in Kendall County. He said he sent a letter to the County telling them that the City would be putting the dollars in our budget next year. Mayor Prochaska read the letter sent to the County. "Please be advised the City of Yorkville would like to participate in the Phase I Feasibility Study for the Metra extension to Kendall County. The Administration Committee has directed that $3,000.00 be budgeted in the upcoming 2001 Fiscal Year, with the remaining $3,000.00 planned for the 2001 -2002 budget year." Mayor Prochaska asked the Council for a motion to ratify the letter. i Minutes of the Reaular Meeting of the Citv Council - January 13, 2000 - Page 3 A motion was made by Alderman Kot to approve the letter to the County advising them the City of Yorkville would like to participate in the Phase I Feasibility Study for the Metra extension to Kendall County; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 8 Nays: 0 Anderson aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Mayor Prochaska stated everyone should stop in and see Sandy Marker, Deputy Clerk to exchange your county building keys for the new building. CITY CLERK'S REPORT A motion was made by Alderman Sowinski to approve the Executive Session minutes of December 16, 1999 as presented; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye CITY TREASURER'S REPORT Treasurer Allen requested approval of a manual check in the amount of $2,145.00 for furniture for the City Administrators office in the new City Hall. A motion was made by Alderman Sowinski to approve the manual check in the amount of $2,145.00 for furniture for the City Administrator's office; seconded by Alderman Sticka. Motion approved by roll calf vote. Ayes: 8 Nays: 0 -- Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye CITY ADMINISTRATOR'S REPORT Administrator Nanninga stated the building is ready and the city offices will move in tomorrow. He said we got letter from [DOT on some resurfacing work that should take place this summer. He said they did not actually commit to it on their budget, but they did ask for our input. He said he thinks we are kinda assured of it. He said the two jobs will not be done at once. He they are Route 34 from Route -47 to Orchard Rd. and Route 47 from Route 34 to the Kane - Kendall line. COMMUNITY & LIAISON REPORTS Alderman Kot stated the Plano and Sandwich Councils voted this week on the Metra Study. He said Plano voted yes and-Sandwich voted no as far as contributing money to the study. He said the process is still going to continue. He said the total cost of this study is still uncertain but it is going to still move ahead. He said their desire to move ahead is more of a regional approach since anything we do in our county will affect the Aurora Station and Naperville Station. He said they are going to r ntact -both -Aurora and Naperville to seek their support for this -concept. Mayor Prochaska stated he attended the Yorkville Economic Development Corporation meeting. He said out of the 18 applicants for the position of director, 5 have surfaced to the top. He said they will begin interviews on January 19 He said the Search Committee will meet and do the initial interview and from there +twill go before the full board. Alderman Sowinski stated he attended the Park Board meeting. He said there was discussion on the Tree Ordinance. He asked Administrator Nanninga to put it on the Committee of the Wholeagenda. He said there was discussion on the vehicle for Sue Swithin and also a copier machine. He asked that the copier machine be put on the Committee of the Whole agenda also. He said there was discussion on the Land Cash Ordinance and it will be discussed as an additional item at the Public Works meeting Monday night. He said there was discussion on Fox Minutes of the Reaular Meetina of the Citv Council - January 13. 2000 - Paae 4 i River Estates. He said the Park Board entertained the idea of having two parks, one on the north side and one of the south side and also giving credit for the trail, except for some 7.74 acres in the flood plain, not allowing land cash credit for it. OLD BUS_ INESS None. T' NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT (RESOLUTION) 2000 -1 LAWRENCE GARDNER -APPLICATION FOR PRIVATE SEWAGE DISPOSAL SYSTEM A motion was made by Alderman Sowinski to approve the application for private sewage disposal on Lot 1 of Conover's First Subdivision to the owner, Mr. Lawrence Gardner and authorize the Mayor to sign on behalf of the United City of Yorkville; seconded -by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. -- PUBLIC SAFETY COMMITTEE REPORT NOVEMBER 1999 POLICE REPORT A motion was made by Alderman Kot to accept the November 1999 Police Report; seconded by Alderman Sowinski. Motion approved by roll call vote. ADMINISTRATION COMMITTEE REVISED BUDGET A motion was made by Alderman Anderson to approve the 1999 -2000 Revised Budget as presented; seconded by Alderman Sticka. Motion approved -by -roll call vote. Ayes: 8 Nays: 0 Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye Callmer aye Kot aye GOLDEN DINERS CONTRACT A motion was matte by'Alderman Anderson to approve the Memorandum of Agreement with the Salvation Army Golden Diner's Program for a period ending October 1, 2000 at no rental charge and a $20.00 per month maintenance payment and authorize the Mayor and City Clerk to execute same on behalf of the United city of Yorkville; seconded by Alder-m an- Siticka. Motion approved- by roll call vote. Ayes: 8 Nays: 0 Burd -aye Sowinski aye Anderson aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Minutes of the Reaular Meetina of the City Council - January 13, 2000 - Page 5 MINUTES FOR ACCEPTANCE A motion was made by Alderman Anderson to accept the Administration Committee minutes dated December 14, 1999; seconded by Alderman Spears. Motion approved by viva voce vote. ADDITIONAL BUSINESS Chief Graff gave an operational update on the new building. I Mayor Prochaska stated that he would like to discuss at the next Committee of the Whole on how we might better be able to get more of the information out to the community on what goes on and the thoughts behind the items that are voted on at the City Council meetings. He said he would like everybody to think about this and bring some suggestions to the next Committee of the Whole. Alderman Burd made a comment regarding the copy of the most recent Kendall County Record that was put in her box where someone had written a letter to the editor commenting that they understood the City Council had passed to allow more houses per acre. She stated that when the Council voted on this, her understanding was she was voting on allowing the house size to be larger not more houses per acre. She said we are not going to increase the density, just allow bigger houses. Alderman Sticka stated people probably wonder why most of the Council votes are unanimous. He said people are not aware of all the discussions and arguments that went on at previous committee meetings before the council could come to some agreement. EXECUTIVE SESSION In the Executive Session the following individuals will be included; City Administrator Jim Nanninga, City Treasurer Bob Allen, Police Chief Tony Graff, City Clerk Debbie Simmons, Alderman Anderson, Alderman Dockstader, Alderman Sticka, Alderman Callmer, Alderman Kot, Alderman Spears, Alderman Burd and Alderman Sowinski. No formal action-is-anticipated. A motion was made by Alderman Spears to go into Executive Session at 7:49 p.m. for the purpose of discussing Collective Bargaining; seconded by Alderman Burd. Motion approved by roll call vote. Ayes: 8 Nays: 0 Anderson aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye A motion was made by Alderman Callmer to go out of Executive Session at 8:55 p.m.; seconded by Alderman Dockstader. Motkw- approved by roll call vote. Ayes: 8 Nays: 0 Dockstader aye Sticka aye Callmer aye Kot aye Spears. aye Burd aye Sowin ,ski aye Anderson aye No formal action was taken. ADJOURNMENT A motion was made by Alderman Kot to adjourn the meeting at 8:56 p.m.; seconded by Alderman Spears. Motion approved by viva voce vote. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING / 13 PLEASE SIGN IN! NAME: ADDRESS: G