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City Council Minutes 2000 06-08-00 i � MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD, ON THURSDAY, JUNE 8. 2000. i Mayor Prochaska called the meeting to order at 7:03 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Dockstader Present Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. i AMENDMENTS TO THE AGENDA Bills for approval are dated June 2 not May 22. i COMMITTEE MEETING DATES Public Works Committee 6:45 PM, Monday, June 19, 2000 C . City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, June 20, 2000 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Tuesday, June 27, 2000 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Tuesday, June 13, 2000 City of Yorkville Conference Room 800 Game Farm Road CITIZENS COMMENTS None. AWARD PRESENTATION Mayor Prochaska presented Joe Moore with a certificate for successively completing OSHA training. Bill Barkley also completed the training but was unable to attend tonight's meeting ^' PUBLIC HEARING Public Hearing PC 99 -11 Courthouse Square - tabled to June 22, 2000 meeting. Public Hearing PC 2000 -01 Prairie Garden - tabled to June 22, 2000 meeting. A motion was made by Alderman Dockstader to go into Public Hearing for the purpose of PC 2000 -06, Earl and Delores Kirk, petitioner request to annex into the United City of Yorkville and re -zone form Kendall County "An Agricultural to United City of Yorkville A -1 Agricultural Zoning; seconded by Alderman Sowinski. i t Minutes of the Regular Meeting of the Citv Council - June 8, 2000 - Page 2 Motion approved by roll call vote. Ayes: 8 Nays: 0 Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye. There were no public comments or questions. - There were no comments or questions from the City Council. A motion was made by Alderman Callmer to go out of Public Hearing for PC 2000 -06; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays 0 Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader - aye, Sticka -aye. A motion was made by Alderman Sticka to go into Public Hearing for the purpose of PC 2000 -07, Don and Carol Harriman, petitioner request to annex into the United City of Yorkville and re -zone from Kendall County "A" Agricultural to United City of Yorkville B -3 Service Business District and R -2 Single Family Zoning with a PUD. The property is located at 8823 Route #34, Yorkville, Illinois; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye. Callmer -aye. There were no public comments or questions. There were no comments or questions from the City Council. A motion was made by Alderman Sticka to go out of Public Hearing for PC 2000 -07; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye. Callmer- aye, Kot -aye. PC 2000 -09, Enron -Great Plaines Energy - A representative for Enron asked this to be tabled to June 22, 2000. He stated that they, the mayor and staff are working to set up a visit to their property in Will County on June 21. Alderman Sticka asked the Enron Representative if the project was producing electricity. The Enron Representative replied yes. Alderman Kot expressed his concern on the emissions and stated his question would have to be addressed before he would support this project. Alderman Sticka expressed his concerns on the emissions and the Federal EPA questioning some of the requirements. Fred Mitro with Enron gave a synopsis of how the emissions permits are obtained and the requirements for keeping the permits. He said that they are required bylaw to submit on a regular basis information to the IEPA throughout the life of the plant. He said if there are any changes to the requirements, they are obligated to follow the guidelines. There were more brief questions, comments and discussion. A motion was made by Alderman Sowinski to continue the Public Hearing to June 22, 2000, for PC 2000 -09; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye. Callmer -aye, Kot- aye, Spears -aye. Minutes of the Regular Meetinci of the Citv Council - June 8, 2000 - Page 3 PLANNING COMMISSION /ZONING BOARD OF APPEALS /SIGN REVIEW BOARD No report. MINUTES FOR APPROVAL A motion was made by Alderman Anderson to approve the minutes of City Council meeting of May 25, 2000 and the COW minutes of May 4, 2000 and May 18, 2000; seconded by Alderman Burd. Motion approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bills from the bill list dated June 2, 2000, checks in the amount of $145,619.07 (vendor), $77,633.64 (payroll), total $223,252.71; seconded b Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye. REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT AMERICAN LEGION PIN Mayor Prochaska stated Elden Madden has become the State of Illinois new commander of the American Legion. He said Commander Madden has requested to use a picture of the eternal flame on the American Legion pin honoring all comrades and representatives of the United City of Yorkville. Mayor Prochaska asked the City Council to support this. A motion was made by Alderman Callmer to support the use of the monument on the American Legion pin; seconded by Alderman Dockstader. Motion approved by roll call vote. Ayes: 8 Nays: 0 Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader - aye, Sticka -aye. LIBRARY BOARD APPOINTMENT Mayor Prochaska appointed Kelly Murray to the Library Board. A motion was made by Alderman Sowinski to approve the appointment of Kelly Murray to the Library Board; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Treasurer Allen brought up the appearance of the new city checks. He said the appearance is less attractive than the old ones. He said after discussion with staff they should be done with them in six months and will be able to return to a more attractive stationary. Treasurer Allen stated he will be requesting at Administration meeting to go to the Illinois Municipal Treasurer's Association annual meeting later in the month. Treasurer Allen stated they are in the midst of the annual audit. Minutes of the Regular Meeting of the Citv Council - June 8. 2000 - PaQe 4 CITY ADMINISTRATOR'S REPORT Administrator Nanninga stated the fence is up for the Shell Station. He said they expect to be open by October 1. He said Countryside Parkway reconstruction will start Monday June 12. He said it is expected to be a 3 to 5 day project. He said the Elizabeth Street storm sewer is approximately 50% complete and should be done in about 2 weeks. He said Edmier Sanitary Sewer project is more than half complete and should be done in 2 to 3 weeks. CHIEF OF POLICE REPORT Chief Graff requested a motion to have the Mayor and City Treasurer sign the Interagency - Agreement for the Blue Print Program/Functional Family Therapy Program for At -Risk Youth and Families in the amount of $39,600.00. A motion was made by Alderman Kot to authorize the Mayor and City Treasurer to sign the Interagency Agreement #58071, titled Juvenile Accountability Incentive Block Grant Program and to have the Chief of Police execute the agreement; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Kot-aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye. Chief Graff gave an update on the COPS in the School grant application. I COMMUNITY & LIAISON REPORTS Alderman Kot reminded everyone that Friday June 9, 2000 is kick off for the third annual Music under the Stars. OLD BUSINESS None. NEW BUSINESS -- None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT YBSD INTERGOVERNMENTAL AGREEMENT - BLACKBERRY CREEK INTERCEPTOR A motion was made by Alderman Dockstader to approve the Intergovernmental agreement with the Yorkville - Bristol Sanitary District as presented for the construction of the Blackberry Creek Interceptor and to authorize the Mayor and City Clerk to execute said agreement on behalf of the United City of Yorkville; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer- aye, Kot -aye. ECONOMIC DEVELOPMENT COMMITTEE REPORTS, ENRON - GREAT PLAINS ENERGY A motion was made by Alderman Sticka to recommend approval of the Special Use Permitforthe Enron -Great Plains Energy Development near the intersection of Corneils Road and Eldamain Road in Bristol Township for a Peak Electrical Generation Facility to the Kendall County Board and to recommend approval with the understanding that the Petitioner will enter into an annexation agreement with the City and will annex the property after achieving contiguity and pursuant to the term of the annexation agreement; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 7 Nays: 0 Present: 1 Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot- present, Spears -aye. I Minutes of the Regular Meetinq of the Citv Council - June 8, 2000 - Page 5 (RESOLUTION) 2000 -14 COACH ROAD HILL SUBDIVISION DEVELOPMENT AGREEMENT A motion was made by Alderman Sticka to ratify the previously approved Planned Unit Development Agreement for the development known as the Coach Road Hill Subdivision and to authorize the Mayor and City Clerk to execute the said agreement with the new property owners; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears- aye, Burd -aye. PUBLIC SAFETY COMMITTEE REPORTS APRIL POLICE REPORT A motion was made by Alderman Kot to accept the April 2000 Police Reports as presented; seconded by Alderman Anderson. Motion approved by viva voce vote. INTERGOVERNMENTAL AGREEMENT FOR SCHOOL RESOURCE OFFICER A motion was made by Alderman Kot to authorize the Mayor and City Clerk to sign the 2000/2001 Intergovernmental Agreement to provide a police resource officer to Yorkville Community Unit School District #115 with an annual payment of $18,200.00. Note: The Yorkville Board of Education approved and signed the agreement on May 22, 2000; seconded by Alderman Sticka Motion approved by roll call vote. Ayes: 8 Nays: 0 Dockstader -aye, Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye. APPROVE PURCHASE OF A WEATHER WARNING SIREN SYSTEM A motion was made by Alderman Kot to authorize the purchase of equipment for a city -wide early warning weather siren system from Fulton Contracting, not to exceed $83,000.00. The project and equipment consists of five American Signal T -128 sirens at a cost of $14,540.00 each, one local encoder at a cost of $5,200.00 and controllers, radios and remote telemetry units for the Fulton System 4000 Telemetry, along with relocation of current sirens. The Mayor will sign the request to purchase after July 1, 2000 as according to the Department of Commerce and Community Affairs grant award conditions; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sticka -aye, Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye. ADMINISTRATION COMMITTEE REPORTS ANNUAL CONTRACT WITH INTERNATIONAL CODES, CONSULTANTS AND INSPECTIONS, INC., A motion was made by Alderman Anderson to approve the annual contract with International Codes Consultants, Inc. for the period from May 1, 2000 to April 30, 2001 to provide building inspection and consulting services, to appoint Mr. William A. Dettmer of that firm as the Municipal Code Official for the purpose of code enforcement and to authorize the Mayor and City Clerk to execute the said agreement with International Codes Consultants, Inc.; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 8 Nays: 0 Callmer -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader- aye, Sticka -aye. ADDITIONAL BUSINESS Chief Graff requested a motion to approve a Resolution for the bank loan to purchase a new police vehicle. Minutes f he Re ular Meetin of the City Council - June 8 2000 - Pa e 6 n es o f Q A tY 4 There was discussion and the consensus of the City Council was to wait until there was a resolution for them to look at. Alderman Anderson brought up the discussion of a physically /disabled swing. He said two years ago the Junior Women's Club asked for a handicap swing to be placed in Prairie Park. He said they had $1,500.00 in donations for the swing. He said for two years now they have been trying to get the swing in place. He said now the Park Board is recommending that it be placed at Beecher. He said there are people donating for this swing for a member of their organization and are requesting that it be place in Prairie Park. There was discussion b the City Council. The consensus of the City Council was to recommend Y Y tY that the swing be placed in Prairie Park. A motion was made by Alderman Burd to pass a resolution asking the Park Board to place the swing in Prairie Park as requested by the people who raised the money; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 8 Nays: 0 Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, Callmer- aye, Kot -aye. ADJOURNMENT A motion was made by Alderman Dockstader to adjourn the meeting at 8:08 p.m.; seconded by Alderman Anderson. Motion approved by viva voce vote. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois i i CITY COUNCIL MEETING r PLEASE SIGN IN! NAATE: ADDRESS: . stA