Loading...
City Council Minutes 2019 10-08-19 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,OCTOBER 8,2019 Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL • City Clerk Pickering called the roll. Ward I Koch Present Transier Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Frieders Present Ward IV Tarulis Present Peterson Absent Staff present: City Administrator Olson,City Clerk Pickering, Chief of Police Jensen, Deputy Chief of Police Mikolasek, Deputy Chief of Police Pfizenmaier, Public Works Director Dhuse,Community Development Director Barksdale-Noble,Finance Director Fredrickson, Parks and Recreation Director Evans,Assistant City Administrator Willrett,Building Code Official Ratos, Attorney Orr,and EEI Engineer Sanderson. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS • Employee Appreciation of Service City employees Christopher Kuehlem and Steven Redmon were recognized for five years of service and Shelley Augustine was recognized for ten years of service. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA None. MINUTES FOR APPROVAL None. BILLS FOR PAYMENT Mayor Purcell entertained a motion to approve the bill list in the amount of$838,299.33 (vendors); $401,340.45 (payroll period ending 9/20/19); for a total of$1,239,639.78. So moved by Alderman Koch; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Tarulis-aye,Transier-aye, Plocher-aye, Frieders-aye,Koch-aye,Milschewski-aye • REPORTS MAYOR'S REPORT Cannabis Zoning Restrictions (CC 2019-62) Mayor Purcell asked Community Development Director Barksdale-Noble to explain the proposed cannabis zoning restrictions. Director Barksdale-Noble said that with the expansion of the state cannabis act,the state has allowed municipalities to provide reasonable regulatory provisions through the establishment of time,place, manner,number,and minimum distance limitations. This includes setbacks for sensitive uses such as schools,parks, and religious institutions through a special use process. There The Minutes of the Regular Meeting of the City Council—October 8,2019—Pate 2 of 4 are six different types of cannabis establishments that are identified in the state cannabis act: craft grower, cultivation center, dispensary, infuser,process and transporter organizations. Staff's recommendations are to have all the uses as a special use. The proposed distance for a craft grower is 2,500 feet from the property line of a pre-existing public or private schools, public parks,and religious institutions(not including commercial trade schools). For cultivation centers, staff is recommending it may not be located within 2,500 feet of the property line. The recommendation for dispensaries is 1,000 feet from the property line of pre-existing schools,public parks,and religious institutions with a maximum size of 5,000 square feet. The dispensaries cannot have drive-through facilities and cannot utilize an e-commerce delivery service platform either. Additionally, 75%of the gross floor area must be dedicated to sales, • which would leave 25% for storage. Infusers,processors,and transporting facilities would also be subject to setbacks of 2,500 feet. Staff is recommending additional restrictions by limiting the allowed number to one per organization type. The recommended business hours are 10:00 a.m. to 8:00 p.m. during the week and Saturdays,and 12:00 p.m.to 5:00 p.m. on Sundays. On-premise consumption will not be permitted.There will also be signage criteria as well. Establishments with dispensaries would be allowed one wall-mounted sign,no electronic message board signs, and no imagery related to cannabis. One item that was mentioned regarding the infuser organizations is that they might not need 5,000 square feet to operate out of. With an operation that primarily involves cooking,they could potentially operate out of an empty 700 -2,500 square foot unit found in various strip malls throughout the city. If infusers were allowed in the B-3 zoning districts,there is potential for them to open in an existing empty unit instead of needing to build a new facility from the ground up. It was asked if online ordering would be allowed. Administrator Olson said staff was fine with online ordering with personal pick-up at the location. Staff did not want to facilitate e-delivery of the product. Concerns were raised that the proposed setbacks were overly restrictive. A significant reduction in the setbacks was requested on all the different types of uses. It was suggested that the setbacks be reduced to 500 feet from schools, parks, and religious institutions and 250 feet from residential areas. It was asked if the state is going to allow home delivery. City Attorney Orr responded that it would be allowed under the cannabis act.Administrator Olson asked if the City can prohibit someone from ordering • from out of town and getting it delivered. City Attorney On does not think so. She believes that we can only restrict businesses in the City from delivering. Consensus was for staff to reduce the setbacks to 500 feet from schools, parks, and religious institutions and 250 feet from residential areas and to allow infuser organizations to be located in B-3 zoning districts as a special use. CMAP LTA Grant Program/Application— Industrial Feasibility Study (CC 2019-63) Mayor Purcell entertained a motion to approve the CMAP LTA Grant Program/Application for a future Industrial Feasibility Study. So moved by Alderman Plocher; seconded by Alderman Funkhouser. Administrator Olson said that the City would need to be prepared to contribute 20% of the project cost. Staff is estimating the City's cost to be approximately$15,000. Motion unanimously approved by a viva voce vote. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. • PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Ordinance 2019-55 Amending the Liquor Regulations Allowing Possession and Consumption of Alcoholic Beverages at the Bristol Bay Regional Park (CC 2019-64) The Minutes of the Regular Meeting of the City Council—October 8,2019—Page 3 of 4 Mayor Purcell entertained a motion to approve an Ordinance Amending the Liquor Regulations Allowing Possession and Consumption of Alcoholic Beverages at the Bristol Bay Regional Park. So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-5 Nays-2 Plocher-aye,Frieders-aye, Koch-aye,Milschewski-aye, Funkhouser-nay,Tarulis-aye, Transier-nay PLANNING AND ZONING COMMISSION • Downtown Form-Based Code and Streetscape Master Plan (PZC 2019-09 and EDC 2019-23) Ordinance 2019-56 Amending the Yorkville Zoning Ordinance by Adding a Downtown Overlay District Ordinance 2019-57 Approving a Streetscape Master Plan for the Downtown Overlay District Mayor Purcell entertained a motion to approve an Ordinance Amending the Yorkville Zoning Ordinance by Adding a Downtown Overlay District and to approve an Ordinance Approving a Streetscape Master Plan for the Downtown Overlay District. So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye,Koch-aye, Milschewski-aye,Funkhouser-aye, Tarulis-aye,Transier-aye, Plocher-aye Ordinance 2019-58 Approving the Final Plat of the Menard's Commercial Commons Seventh Addition Resubdivision (PZC 2019-21 and EDC 2019-74) Mayor Purcell entertained a motion to approve an Ordinance Approving the Final Plat of the Menard's Commercial Commons Seventh Addition Resubdivision. So moved by Alderman Frieders; seconded by Alderman Milschewski. • Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Milschewski-aye,Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY& LIAISON REPORT Sam Clementz Alderman Frieders mentioned that the gentleman that ran against him for alderman in 2013 passed away last week. Alderman Frieders wanted to give a public appreciation to Sam Clementz. Yorktoberfest Alderman Funkhouser reported that the Yorkville Kiwanis Club Yorktoberfest event,which was held on October 5th,was successful even though it ended early due to the rain. He thanked the City staff for their help with the event. STAFF REPORT Chief Jensen reported that last weekend,officers were called to the area of Route 47 and Kennedy Road for a person passed out behind the wheel. Upon arrival, officers noticed the car was still in drive. Two officers stopped the vehicle with their bodies until a sergeant was able to get a squad car pulled to the • bumper to prevent the vehicle from entering the intersection and causing an accident. Officers were then able to get into the vehicle with their equipment in order to put the vehicle in park. The officers called an ambulance for assistance as the driver was experiencing a diabetic incident. MAYOR'S REPORT(cont'd) Fiscal Year 2019 Audit Report (CC 2019-65) Brad Porter, audit manager from Lauterbach&Amen, LLP, gave an overview of the city's fiscal year 2019 financial statement audit. He said there were a few items that he wanted to go over. The first item is known as the SAS 114 letter. This statement on auditing standards 114 document requires the auditor The Minutes of the Regular Meeting of the City Council—October 8,2019—Page 4 of 4 to communicate any disagreements or difficulties that the auditor has encountered over the course of their audit testing. Mr. Porter was happy to report that there were not any disagreements or difficulties. The second item he mentioned was that the City was awarded a Certificate of Achievement for Excellence in Financial Reporting that was issued by the Government Finance Officers Association. This award represents the highest form of financial reporting excellence that an entity can receive in the governmental accounting world. In the Independent Auditor's Report,Mr. Porter stated that the auditor has issued an unmodified opinion • for fiscal year 2019,which is the cleanest form of an opinion that you can receive in the governmental world. This opinion represents that the auditor feels that the financial statements are free from any material misstatement and that there are sound internal controls over the financial reporting function. Within the Comprehensive Annual Financial Report(CAFR)document, under the section titled "Management's Discussion and Analysis",Mr. Porter pointed out that the City's aggregate net position increased by$4,615,901 which is approximately 3.3%over the prior year. Mr. Porter also noted that the state has implemented a Grant Accountability and Transparency Act which seeks to improve transparency regarding grant expenditures. On page 137 of the CAFR,there is a consolidated year-end financial report which breaks down each major grant program which is going on within the City's boundaries. On page 138,there is a report that is generated on the internal controls over the grant function. No material deficiencies or significant weaknesses were identified regarding the internal controls over the financial reporting. Mr. Porter next mentioned the Management Letter. The primary purpose of this letter is for the auditor to convey any internal control recommendations or best practices that they see across the industry. He reported that there were no new current recommendations as a result of their fiscal year 2019 audit procedures. Finance Director Fredrickson gave a brief overview of the fiscal year 2019 audit(see attached). ADDITIONAL BUSINESS Speeding Alderman Funkhouser mentioned the speeding on Route 34 and Route 47 as well as through the • downtown area. He said he appreciated the efforts of the police department to address speeding, but he feels it continues to be an issue. Cannonball Trail Curve Alderman Funkhouser reported on the Cannonball Trail curve. He thanked staff for paving the outside curve and he requested that the inside curve be paved also. CITIZEN COMMENTS Rick Hanna,Yorkville resident, spoke regarding his extreme concern about the possibility of cannabis being allowed in the City. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Milschewski; seconded by Alderman Plocher. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:34 p.m. • Minutes submitted by: C6(K. thiee/14;ria Lisa Pickering, City Clerk, City of Yorkville, Illinois I 81 epeueJ pue Sn aye Jo uopepossy sJaDIJJO aaueu! 1UawuJanoE aq4 Aq piemv 6up.iodale!Dueu! 1 ui aDualaax] aoJ ivawana!gDv Jo aleDIJflaaJ 104 awi1 y1g paeme Jaup.oud 6TOZ '8 aago4D0 ipunoj A40 6TOZ JeaA Ieos!J - Ma!ManO 4!PnV 1,114. algin)1aoA Jo A !J pa4!un 00, 6iOZ/8/0i 10/8/2019 General Fund rl Fund Balance History i 8 Bond proceeds Other Fund c Deficits 6 Looming Bad . Debt -' ; / 0 4ILL./ II Negative U ■ Balance .. I i Bata -1 %Fund Balance-Adjusted 36% 24% 32% 38% 40% 340/0 34% k < . e boa,A e. e. �N3 e ,-0. ,-- ,A e e. General Fund Budget Surplus(Deficit) ti c $4 c o $3 bQ Fund Close $2n Out Transfers Recessio V" Building $1 roads $0 Ob O'1 O'b Ooi y0 yN.. y'L y"5 y1 yh y(° til ti9 yc) 2 10/8/2019 Revenue performance, Page 101 of paper copy (page 117 of pdf copy) Revenue Line-Item Budgeted Amount Actual Amount " Property Tax $3,149,823 $3,149,635 . Sales Tax (local) $3,009,475 $3,070,663 Sales Tax (non-home rule) $2,339,575 $2,358,568 Utility Tax $943,340 $1,016,669 Income Tax $1,822,308 $1,966,699 Use Tax $500,279 $578,328 Hotel Tax $80,000 $77,563 Video Gaming Tax $110,000 $145,734 Excise (i.e. Telecom) Tax $325,000 $329,742 Cable TV Franchise Tax $290,000 $301,100 111 Controlling costs Pages 103-108 of paper copy (pages 119-124 of pdf copy) -General Fund Page 110 (126 pdf) - Library/ Pages 113-114(129-130 pdf) - Parks&Rec Page 133 (154 pdf) for Sewer/ Page 134 (155 pdf) for Water IDepartment Budgeted Expenses Actual Expenses Administration $955,899 $934,740 Finance $490,629 $473,924 Police $5,645,116 $5,351,136 Community Development $829,646 $869,044 Public Works/Streets $919,028 $872,202 Admin Services $3,336,340 $3,291,811 j Library Operations $806,288 $791,441 Parks $1,143,164 $1,115,901 Recreation $1,109,462 $1,074,096 Sewer Operations $1,092,314 $472,396 Water Operations $3,351,034 $1,858,861 3 10/8/2019 General Fund Performance Budgeted Actual IMiailf Revenues 15,624,962 16,392,412 767,450 , Expenditures (13,350,885) (12,998,595) (352,290) ' Net Transfers (3,037,911) (3,010,367) (27,544) Surplus(Deficit) (763,834) 383,450 1,147,284 Engineering Costs FY 09, 5 FTE in-house for $618,640 (inflation adjusted) `. FY 19, outsource for $420,275 $242,438 of routine engineering $177,837 for subdivision inspections Additional $269,044 in reimbursed development - work OP Additional $414,095 gross in capital project it, expenses ($273,875 net cost to Cit These items would not likely have been handled by in- house employees Ow . , 4 10/8/2019 Items of Note Fund balance categories and amounts Paper pages 25-26 (pdf pages 36-37) Restricted amount of $459k due to IMRF levy, will be zeroed out in -2 years Pensions and OPEB(notes & add'I info) Paper page 75-97 (pdf pages 88-111) ', poIllinois Municipal Retirement Fund (IMRF) -pages 90/92-93 (pdf 104/106-107) Total Pension Liability Percent Funded Increased by $1.8M 99.46% - at From $12.4M to $14.2M December 31, 2017 ,-- 84.59% - at Net Position December 31, 2018 t' Decreased by $300K From $12.3M to $12.0M 2016 $311,346 $311,346 - $2,853,781 10.91% 2017 308,134 308,134 - 2,898,722 10.63% F ' . 2018 344,487 344,487 - 3,217,682 10.71% ., 2019 350,666 350,666 - 3,506,685 10.00% 5 10/8/2019 I Police Pension Fund . pages 91/94-95 (pdf 105/108-109) Total Pension Liability Percent Funded '' Increased by $2.1M 45.55% - at From $20.0M to $22.1M April 30, 2018 47.07% - at I Net Position April 30, 2019 Increased by $1.3M 00.0011 From $9.1M to $10.4M 2015 $571,437 $624,168 $52,731 $2,220,146 28.11% "lr 2016 722,940 722,940 - 2,294,948 31.50% i''. '''';'' it 2017 825,413 825,413 - 2,320,642 35.57, 2018 966,211 966,211 - 2,543,266 37.99°k 2019 963,361 963,361 2,449,210 39.33% ri Items of note Long term debt summary on paper pages 60-68 (pdf pages 73-81) Debt service schedules on paper pages 140-153 (pdf pages 163-176) a Developer commitment narratives . start on paper page 72 (pdf page 85) 6 Jean( Jad swgs 6ulsnoy MON AJoluanul 4aaa1s sallua ul 'paaeJJnsaJ s4aaJls panssl si!WJad suolleloln 31142J1 slap ODIAJOS snoaue IaJs!w (ZIZ-80Z sa6ed 3pd) L8T-£8T sa6ed Jaded SOOZ ul saaAoidwa aua14-I1nj £L 800Z IA saa/Aoidwo atw4-Ilnd 96 6102 ul saaAoldwa auH4-Iln4 LL slunoa aaAoidwa (LOZ-90Z sa6ed jpd) ZSI-I8I sa6ed Jaded uopDas i2Dpspa4S alou swail a0y10 uopew..mjuI 6upeJadp uopeuJJoju! DIuaouoaa )s. D!gdeJ6owaa A}iDedea ggap anuana>J spuaJI Iepueuu A4i0 : 6uiaanoa spuaal leoiao4sIH (ZTZ-6LT sa6ed jpd) L8T- jsT sa6ed uoi1.pas I2Dn.S 21S a4ou 40 SW .1 -10440 6TOZ/8/OT 8 6T0Z AJ ul pa4uauaalduaj •s4uauaaje4s le!Dueul} auq uo papnlaul aq osle II!M •(aaueansul t.pleati •a•l) sueld (s4!Jauaq 4uawAolduaa-4sod Jagpo) gJd0 paaosuods JoJ uonewJojul AJe4uauaalddns pue aJnsolaslp agou leuoplppy SL '8 17L '0N sl.uowa4e4S 9SVD z## uopepuawwoaa)J - JeaA Jo!Jd Ja44a-i quawa6euew •aaueleq punt 6ulpua uo 4aajja ou - uogDesueJ4 6ug4asJJo •spaaaoad ueol >lueq paoaaa o4 i(Jgua leuano[ o4 anp 4a6pnq Jana UMO4UMOQ I# uopepuawWoaa i - Jeal Jo!Jd aai4o-1 ivauaa6eueW 6TOZ/8/OT 6 •pal.eulwlla uaaq seq Allnba anpe6aN •6T ,ld ul slue-16 ad1so aleis Aq pas.angwiaa sem •s){aed Aeg 4uoapaanl> .4o uopnagsuoa aye o4 anp 'aan)eu ul Aaeaodwal usej puei A1!nba l! Uap spun] (•4uoa) £# uonepuawwoDa - aeaA Jopd .aa44a-1 4uawa6eueN •spaaaoad A4aadoad b'ss ullM plaeq pled aq IIIM pue saamlpuadxa awls-auo o4 ano seaay aD!AJOS lepOdS J MoIJunS •uopsod kklnba ange6au a4eulwlla o4 sasnldans luapwns play( pinogs s1.3p4s!a AIL ay4 ul luawdolanap awls aanp SAjl ummumoa apiskqunoD Aginba 4iouap t.14inn spunA £# uopepuawwoaa'd - Jean( aoiad Jal4a1 4uawa6eueN 6T0Z/8/OT 10/8/2019 Upcoming 2019 Tax Levy discussion . .G Tax levy estimate approval October 16 Administration Committe- October w`.. 22 City Council meeting Public Hearing November 12 City Council meeting Discussion and potential vote November 26 or December 10 Upcoming 10 FY 21 Budget rollout October 19 goal setting session Nov-Dec budget preparation January 31, 2020 finalized February 11, 2020 City Council presentation February 25, 2020 City Council presentation March 10, 2020 public hearing Discussion and potential vote March 24, 2020 City Council or April 14, 2020 City Council or April 28, 2020 City Council 10 REGULAR CITY COUNCIL MEETING October 8, 2019 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: �� ��� I S