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City Council Minutes 2000 09-14-00 I MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD. ON THURSDAY. SEPTEMBER 14. 2000. Mayor Prochaska called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Vacant Sticka Present Ward II Burd Absent Kot Present Ward III Anderson Present Dockstader Present Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES Public Works Committee 6:45 PM, Monday, September 18, 2000 City of Yorkville Conference Room — 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, September 19, 2000 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Tuesday, September 26, 2000 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Tuesday, October 10, 2000 City of Yorkville Conference Room 800 Game Farm Road CITIZENS COMMENTS None. APPOINTMENTS Paul N. James was sworn in by Mayor Prochaska as Alderman for Ward I. -- PUBLIC HEARING None. PLANNING COMMISSION /ZONING BOARD OF APPEALS /SIGN REVIEW BOARD, Alderman Sticka gave a report on the Plan Commission. He stated there were two Public Hearings. He said the only person that spoke was our city attorney. He said they voted to approve Overstreet Acres, voted to approve PC 2000 -16 Robert and Gail Fisher, and voted to approve Carolyn Herron. He said there were two Concept Plans presented. He said the Stough Corporation presented a concept for a senior housing development. He said this housing is for lower income seniors. He said they are asking for higher density than the zoning allows. He said the zoning allows 5 units per acre and they are looking for 7 units per acre. He said their concept plan didn't show enough parking according to our ordinance requirements nordid it show covered Minutes of the Reaular Meeting of the Citv Council - September 14, 2000 - Pa 2 parking that is also required. He said Paul Dresden's concept plan was presented. He said the property is a very long and narrow strip that would run south from the Fox Hill Subdivision to a quarter of a mile of River Road. He said the Plan Commission expressed concern about the access in and out. Mayor Prochaska gave a report on the Zoning Board of Appeals. He said there was a light turnout at the meeting. He said they talked about some of the zoning changes. He said they decided not to discuss much because of the light turn out. MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the City Council Minutes of August 24, 2000; seconded by Alderman Sticka. Motion approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bills from the bill list dated September 11, 2000, checks in the amount of $112,953.76 (vendor), $83, 702.07 (payroll), total $196,655.83; seconded by Alderman Sticka. Mayor Prochaska made a comment on the phone bills. He asked all the department heads to look at ways of reducing the phone bills. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, James -aye, Kot -aye, Spears -aye, Sowinski -aye, Anderson -aye, Dockstader - aye. REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Mayor Prochaska appointed Keith Harrison to the Sign Review Board. A motion was made by Alderman Sowinski to approve the appointment of Keith Harrison to the Sign Review Board; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes: 7 Nays: 0 James -aye, Kot -aye, Spears -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka - aye. Mayor Prochaska stated there would be a meeting with other taxing districts on Wednesday, September 27, 2000 at 7:00 p.m. to discuss the formation of a Tax Increment Financing (TIF) District. i CITY CLERK'S REPORT Clerk Simmons asked the City Council to approve the Executive Session minutes of July 27, 2000 and August 24, 2000. A motion was made by Alderman Sticka to approve the Executive Session minutes of July 27, 2000 and August 24, 2000; seconded by Alderman Dockstader. Motion approved by viva voce vote. CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR'S REPORT City Administrator Jim Nanninga stated the handicap swing is installed. He said once the concrete is poured and cured they will be putting in a rubberized material to cover the concrete. Minutes of the Reaular Meetina of the Citv Council - September 14, 2000 - Paae 3 CHIEF OF POLICE REPORT Chief Graf announced there will be a ribbon cutting ceremony forthe Skate Park at 10:00 a.m. on Saturday October 14, 2000. He said other events are scheduled that day at the park also. COMMUNITY & LIAISON REPORTS Mayor Prochaska reported the Economic Development Corporation met. He said the board is - pleased to be working with the new director. He said they are looking at putting together an open house for the new office in November. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT ENGINEERING FOR COUNTRYSIDE PARKWAY A motion was made by Alderman Sowinski to approve the agreement with the Engineering Consulting firm of Walter E. Deuchler Associates, Inc for topographical mapping of the route of the proposed Blackberry Creek Interceptor for an amount not to exceed $15,000.00 and to authorize the Mayor and City Clerk to execute said agreement on behalf of the United City of Yorkville. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Spears -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, James -aye, Kot- aye. CANNONBALL HILL LETTER OF CREDIT REDUCTION #1 A motion was made by Alderman Sowinski to approve Reduction No. 1 to the letter of credit amount for the Cannonball Hill subdivision in the amount of $211,517.53. This reduction results in a revised letter of credit amount of $203,581.22; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, James -aye, Kot -aye, Spears - aye. WHITE OAK UNIT 4 LETTER OF CREDIT REDUCTION #1 A motion was made by Alderman Sowinski to approve Reduction No. 1 to the letter of credit amount for the White Oak Unit subdivision in the amount of $254,274.80. This reduction results in a revised letter of credit amount of $128,670.00; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, James -aye, Kot -aye, Spears - aye. RESOLUTION (2000 -21) IDOT RESOLUTION OF INTENT - A motion was made by Alderman Sowinski to approve the Resolution of Intent Illinois Route 47 with the State of Illinois Department of Transportation for the purpose of securing replacement parking in the downtown for the 20 parking spaces eliminated by the future Route 47 Widening Project and to authorize the Mayor and City Clerk to execute said Resolution of Intent on behalf of the United City of Yorkville; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Anderson -aye, Dockstader -aye, Sticka -aye, James -aye, Kot -aye, Spears -aye, Sowinski - aye. i Minutes of the Reaular Meetina of the Citv Council - September 14. 2000 - Paw 4 ORDINANCE (2000 -48) LANDSCAPE ORDINANCE REVISIONS A motion was made by Alderman Sowinski to approve the Ordinance amending the United City of Yorkville Landscape Ordinance No. 99 -18 and to authorize the Mayor and City Clerk to execute said Ordinance on behalf of the United City of Yorkville; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Dockstader -a e, Sticka-aye, James-aye, Kot-aye, Spears-aye, Sowinski -a e, Anderson - Y Y Y Y Y aye. ECONOMIC DEVELOPMENT COMMITTEE REPORTS A motion was made by Alderman Sticka to table the Two Hour Parking Downtown Ordinance - tabled until the next City Council meeting; seconded by Alderman Sowinski. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Kot -aye, James -aye, Spears -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka - aye. PUBLIC SAFETY COMMITTEE REPORTS JULY POLICE REPORTS A motion was made by Alderman Kot to accept the July 2000 monthly police reports as presented; seconded by Alderman Sowinski. Motion approved by viva voce vote. COLLECTIVE BARGAINING AGREEMENT WITH THE F.O.P. A motion was made by Alderman Kot to authorize the Mayor and City Clerk to sign and execute the Memorandum of Agreement between the City of Yorkville and the Illinois Fraternal Order of Police Labor Council/Yorkville Patrol Unit and the Agreement for May 1, 2001 through April 30, 2004; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Kot -aye, Spears -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, James - aye. UNIVERSITY OF ILLINOIS /CHICAGO - ORGANIZATION ASSESSMENT REPORT, A motion was made by Alderman Kot to accept the Institute for Public Safety Partnerships at the University of Illinois at Chicago, Yorkville Police Department Organizational Assessment report as presented; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Spears -aye, Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, James -aye, Kot- aye. RESIGNATION OF OFFICER GREGORY COOMES A motion was made by Alderman Kot to accept the resignation letter of Officer Gregory Coomes effective September 18, 2000; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, James -aye, Kot -aye, Spears- aye. APPOINT GREGORY COOMES TO POSITION OF PART -TIME POLICE OFFICER, A motion was made by Alderman Kot to appoint Officer Gregory Coomes to the position of Part - Time Police Officer at the salary scheduled pay rate of $10.50 per hour; seconded by Alderman Sticka. i Motion approved by a roll call vote. Ayes: 7 Nays: 0 Sowinski -aye, Anderson -aye, Dockstader -aye, Sticka -aye, James -aye, Kot -aye, Spears - aye. i Minutes of the Regular Meeting of the Citv Council - September 14, 2000 - Pape 5 ADMINISTRATION COMMITTEE REPORTS No report. ADDITIONAL BUSINESS Alderman Dockstader asked if something could be put in the newsletter coming out about the orange fungus that is in the yards. Mayor Prochaska thanked all the volunteers, organizations, city staff and citizens who worked on the Riverfront Festival and making it a success. ADJOURNMENT A motion was made by Alderman Sticka to adjourn the meeting at 7:35 p.m.; seconded by Alderman Dockstader. Motion approved by viva voce vote. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois i I i i CITY COUNCIL MEETING J q- 00 PLEASE SIGN IN! NAME: ADDRESS: 31g�I�,�, l� \3 lqmrt-