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City Council Minutes 2000 10-26-00 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCI CHAMBERS. 800 GAME 1=lARM ROAD ON THURSDAY OCTOBER 26,2000, Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Cindy Green was then sworn in, by Mayor Prochaska, as Temporary Deputy Clerk, for the City Council meeting held on October 26, 2000. ROLL CALL Temporary City Clerk Cindy Green called the roll. - - Ward I James Absent Sticka Present Ward II Burd Present Kot Present Wand III Dockstader Present Anderson Present Ward IV Soears Present Sowinski Present QUORUM A quorum was established. INT O UCT OF GU ESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO T AGENDA Executive Session was tabled due to the absence of Attorney. Special Ordianaces for Cannonball hill. COMM ITTEE WXTING DATES Public Works Committee 6:45 PM, Monday, November 20, 2000 City of Yorkville Conference Room 800 Game Farm Room Economic Development Committee 7:00 PM, Tuesday, November 21, 2000 City of Yorkville Conference Room 800 Game Farm Room Public Works Committee 6:30 PM, Tuesday, November 28, 2000 City of Yorkville Conference Room 800 Game Farm Room Public Works Committee 6:30 PM, Tuesday, November 14, 2000 City of Yorkville Conference Room 800 Game Farm Room CITIZENS COMMENTS None. PRESENTATION: City Audit - John W eber from Pandolohi A presentation was made by John Weber at Pandolphi, with regards to the year 2000 fiscal audit. He Mated that the audit was basically clean, He stated that there was improvement on the Fund Balance Management. He recommended that the City clean up approximately $46,000 in stale dated checks. Mr. Weber also stated that the City would need to depreciate it's fixed assets. A Capitaization policy, maybe at $20,000. This would reduce items to depreciate. No retroactive reporting to 2005. Government Qualification Standards Board requires that the City government be responsible for future expenditures. Mr. Weber was willing to give the City different options that would allow the City a choice of costs. With regards to infra - structure, Condition assessments every 3 years and investment funds annually and maintain an assigned level, City Treasurer noted some typos and that Bank of Yorkville should be listed as Castle Banks. It was noted that an over budget on streets was due to the repairs on Morgan St. PUBL (-TEARING PQ 2000 -23 Propellyis located at 9155 Kennedy Road in up- i�pq?orated Kendall County A motion was made by Alderman Dockstader to go Into Public Hearing for PC 2000 -23; Harry Linden, petitioner requesting to annex into the United City of Yorkville. Current zoning is Kendall County A -1 Agricultural, and rezoning to A -1 Agricultural in the United City of Yorkville, seconded by Alderman Sowinski. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Surd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. This issue was tabled until the City Council of November 9, 2000. A motion was made by Alderman Dockstader to go out of Public Hearing, seconded by Alderman Sticka. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Buns -aye, Dockstader -aye, Anderson -aye, Spears - aye, Sowinski - aye. PLAN C OMMISSION /ZONING BOA RD OF APPEALS /SIGN REVIE BOARD;. No Report MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the City council Minutes of September 28 and October 12, 2000, seconded by Alderman Anderson. Motion was approved by viva voce vote. A motion was made by Alderman Sowinski to approve the COW minutes of October 4, 2000, seconded by Alderman Anderson Motion was approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bills from the bill list, checks in the amount of $338,082.47 (vendor), $83,841.85 (payroll), total $421,924.32; seconded by Alderman Sowinski. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. REPORTS ATTORNEKS REPORT rdi ante nablino Creations of Special, Tax Area fQr Cannonball E ates A motion was made by Alderman Sowinski to Enabling Creations of Special Tax Area for Cannonball Estates, Seconded by Alderman Anderson. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. Ordinane Estaplishing Special '[aArea for Cannonball Estates A motion was made by Alderman Sticka to Establish a Special Tax Area for Cannonball Estates. Seconded by Alderman Sowinski. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. MAYOR'S REPORT "Make a Diftrenca Day. Proclamation" Mayor Prochaska read a proclamation proclaiming October 28 as Make a Difference Day. CITY CLERK'S REPORT No Report. CITY TREASURER' REE City Treasurer Allen noted that several items missed the bill list. Manual Checks had to be created. A motion was made by Alderman Sticka to approve the manual checks, seconded by Alderman Dockstader. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. City Treasurer Alien presented the September 2000 Treasurer Report. A motion to accept the September 2000 Treasurer Report was made by Alderman Anderson and seconded by Alderman Dockstader. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. CITY ADMINIST REPORT City Administrator Nanninga reported that the handicap swing was installed in Prairie Park. He also reported that leaf pick up would start the week of October 30. CHIE OF POLICE REPORT Chief Graff introduced Samuel Strop as a newly appointed Yorkville Police Officer. Chief Graff stated that it was Red Ribbon Week. Red Ribbon Week romotes drug free P g activities and honors fallen Police officers in the line of duty. Tulips were planted as family activity project. Chief Graff announced a mentor -ing program that is being set up with the Yorkville High School. Chief Graff stated that the Business Trick or Treat will be held on Saturday from 10 AM to 1 PM. COMMUNITY AND LIA ISON REPORT Alderman Spears commended Chief Graff on his assistant to procure a Grant to assist the Character Counts Program, Alderman Surd attended a Business Finance Seminar at Long Island Sound. She also attended a Tour Council Symposium on Korea. i OLD BUSINESS None NEW BUSINESS None COMMITTEE REPORTS PUBLIC yyORKS COMMITTEE REPORT i Colonial ea f way Project The Colonial Parkway Project was tabled due to a scheduled meeting with residents to be held at the November COW. Eauin ment Purcb_ g A motion was made by Alderman Sowinski approving the purchase of a Harley Rake. The Harley Rake Is currently being used by Public Works as a demo model. The motion was seconded by Dave Dockstader. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Surd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. A motion to authorize the Public Works Director to submit a bid to purchase a Case W20C End Loader, bid not to exceed $9,000 with a down payment of 10%, on behalf of the City of Yorkville, was made by Alderman Sowinski. The motion was seconded by Alderman Burd. Discussion: It was noted that this piece of equipment with it's 3 yard bucket would be able to move a larger quantity of material in less time. It was also noted that the equipment was viewed by two members from the Public Works department. They inspected the equipment and stated that it was worth the purchase. Alderman Surd also commented that if Public Works found that they weren't using the piece of equipment, that they could re -sell it, Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. I I S5ES PEW= EinaLBala Change Order A motion to approve the project of rehabilitation of Sanitary Sewer and Manholes subject to approval by the Illinois EPA, change order #7 at $299,227.80 was made by Alderman Sowinski. Seconded by Alderman Sticka. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. Elizzabeth.Streat.Pro Final Balance Chan Order A motion to approve Elizabeth St. project final balance change order #1 at - $8,254.40 was made by Alderman Sowinski. Seconded by Alderman Sticka. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Buns -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. ECONOMIC DEVELOPMENT COMMITTEE REPORT E_rdmann Advertising Contract A motion to approve the 3 month contract extension, from 11/1/00 to 1/31/01, was made by Alderman Sticka. Seconded by Alderman Sowinski. Discussion: Alderman Spears reminded all present of Erdmann's history with the City and suggested, if possible, to retain Ms. Erdmann in some capacity. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka� aye, Kot -aye, Surd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. PUB SAFE COMM ITTEE REPORT Ordinance Regulating Operation & Licensing of Tatt rcino E ablishmenta A motion, made by Alderman Kot, to accept an ordinance adding chapter 21.2 title 3 of the Illinois Municipal Code, as presented that would address and regulate the Operation & Licensing of Tattoo & Body Piercing Establishments. Alderman Surd seconded the motion. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Surd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. PUBLIC $AB CO MMITTEE REPORT Fey - five Day H old on Togo & Body Piercing B,s$bliSents The motion was made to place moratorium on Tattoo & Body Piercing Establishments by Alderman Kot. The motion was seconded by Alderman Burd. Discussion: The Alderman felt that no applications be accepted prior to the issue going to Public Hearing. This issue will be placed on the December Plan Commission Meeting and then be presented at the following Council Meeting. It was also noted by Alderman Kot that the Agenda stated 45 days and the motion stated 60 days. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. A motion was made by Alderman Surd, to amend the agenda Administration Committee Report items 3 and 4 should be reversed. The motion was seconded by Alderman Sticka. Motion was approved by viva voce vote. I � /ADMINISTRATION COMMLTME REPORT Kendall County Sales Tex Increase Resolution A motion was made by Alderman Anderson to approve a Resolution to Support the Kendall County Sales Tax Increase. Discussion: Alderman Sticka Stated that no one looks forward to a tax increase, but felt that this would be an increase that would affect all people. Alderman Surd stated that if the tax were to fail, that Yorkville may be required to build a jail. Alderman Dockstader felt that the issue of not being able to use the County jail was important. Mayor Prochaska noted that a lot of the people kept in the jail are residents outside of the Kendall County area. Alderman Sowinski stated that of all the Municipalities asked, that Yorkville is the first to offer support. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Surd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. ADMINISTRA C OMMITTEE REPORT Trxnster Debt Service to General Fund A motion to Transfer Debt service to the General Fund, to repay certain due to /due from accounts, including $131,769 to the General Fund, 125,879 to Water, and 149,276 to Sewer was made by Alderman Anderson. The motion was seconded by Alderman Sticka. Discussion: It was noted that the corrections recommended by Treasurer Allen, Mayor Prochaska stated appreciation to the City Treasurer and City Staff for all the support and all of the hard work. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. ADMINISTRA CO MMITTEE RFPORT Establish A Date for taki Office After the Election i A motion was made by Alderman Anderson to establish a time of commencement of Elected Officials taking office as the first City Council meeting in May after the election. The motion was seconded by Alderman Surd. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. ADMINISTRATION COMMITTEE REPO RI it Official PAMU A motion was made by Alderman Anderson to Fix Payroll Compensation after the next election. The motion was seconded by Alderman Sticka. Discussion: It was noted that the raise in Alderman salaries would bring the City of Yorkville Alderman Salaries comparable with the local communities. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. ADMINISTRTION COM MITTEE REPORT City Audit - John Weber from Pandolnf[ A motion was made by Alderman Anderson to accept the City Audit as prepared by Pandolphi. The motion was seconded by Alderman Surd. Discussion: It was noted in discussion that the acceptance of the Audit would include any discussed corrections and typos. It was also noted by the City Treasurer that there was an outstanding stipend to the Deputy Treasurer that needed further review. Motion was approved by a roll call vote. Ayes: 7 Nays: 0 Sticka -aye, Kot -aye, Burd -aye, Dockstader -aye, Anderson -aye, Spears -aye, Sowinski -aye. ADDITION BUSINESS Samuel Stroup was sworn in by Mayor Prochaska, as a newly appointed Yorkville Police Officer. Alderman Anderson gave special thanks to the Yorkville Junior Women's Club for their donation to make the handicapped swing a possibility in Prairie Point Park. Respectfully Submitted By Cindy Green CITY OF YORKVILLE City Council Meeting Date: October 26, 2000 Guests Present: (Please print) �r: G CC AJ /40