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Public Safety Minutes 2019 09-11-19Page 1 of 3 APPROVED 11/7/19 UNITED CITY OF YORKVILLE SPECIAL PUBLIC SAFETY COMMITTEE MEETING Wednesday, September 11, 2019 6:00pm City Hall Conference Room In Attendance: Chairman Seaver Tarulis Alderman Joel Frieders Alderman Daniel Transier Alderman Jackie Milschewski Other City Officials in Attendance: Mayor John Purcell City Clerk Lisa Pickering Police Chief Jim Jensen Purchasing Manager Carri Parker Alderman Chris Funkhouser Others in Attendance: Lynn Dubajic, City Consultant Tony Weeks, Flight Tasting Room Katie Finlon, Kendall County Record The meeting was called to order at 6:01pm by Chairman Seaver Tarulis. Citizen Comments: None Minutes for Correction/Approval: July 3, 2019 The minutes were approved as presented. New Business: 1. PS 2019-25 Monthly Crime Report Review Alderman Milschewski noted this was Chief Jensen's first meeting as Police Chief. Starting the discussion, the Chief highlighted some of the monthly calls and said accidents were prevalent all over town. He also simplified these statistics into a more condensed monthly report and welcomed any feedback. The Chief gave out an organizational chart and said he believes the police answer to the public. He also included personnel info, budgeting items, stats and initiatives. He said more traffic complaints are received than crime calls. Chairman Tarulis said this was very useful information. 2. PS 2019-26 Adjudication Reports for July - August 2019 Alderman Transier noted that the general opinion was that judges will not enforce the judgments from these hearings. Chief Jensen added that some people simply do not come to the hearings. No further discussion. Page 2 of 3 3. PS 2019-27 KenCom Communications Update The Chief said since early 2019, KenCom has been working with the County Executive Board and Finance to move the communications channel to digital and encryption. New radios had been purchased in the early 2019 budget at a cost of $22,888. A patch/license for each radio must now be purchased to allow entry into the digital side and encryption portion. He said it is critical that all KenCom participating agencies have the same equipment capabilities to be able to communicate. Ms. Parker is working on obtaining pricing county-wide. The cost is about $450 per license, with 2 licenses per radio needed. This purchase is expected to be phased in over a 3-year period: in 2021 the digital portion, in 2022 the license for encryption and in 2023 the mobile units in squads will be brought up to date. Ms. Parker said the bid should be rolled out by the end of September and brought back in November. Part of the purchase contract agreement is to hold pricing for three years. Alderman Frieders noted that Public Works and Police radios were just purchased last year. He said Yorkville and Oswego only have to buy the licensing, however, other municipalities need to purchase new equipment and licensing. Chief Jensen noted that when the radios were purchased for Oswego and Yorkville, it was with the knowledge that the radios were digital and encryption capable. The police department has 33 radios at this time. 4. PS 2019-28 Fleet Status and Options Chief Jensen presented a handout with an update of the fleet status, squad details and a useful life schedule. Each vehicle was scored based on several criteria. Going forward, the Chief and Finance Director will collaborate on this report. Ms. Parker and the Chief have discussed a possible leasing program for the fleet with a turnover each 3 years. She said this program would ultimately lower costs and she has explored Enterprise for the leases. Enterprise will also work with the city's vendors. She noted that replacing all vehicles at once with leased vehicles would allow the leasing company to sell the present fleet for the city. All equipment also comes in the vehicle. Research is being done on cities who have already instituted this program. Alderman Frieders noted that if the fleet is routinely replaced and with the realized savings, the city can invest in officers, rather than vehicles. Ms. Parker will have more info soon. 5. PS 2019-29 Surplus Request for Disposal of Two Police Vehicles Two police vehicles are no longer operable and have significant mechanical issues. Ms. Parker is requesting approval for disposal as well as an invitation to bid on one or both. The committee approved moving this forward to City Council for approval. 6. PS 2019-30 Surplus Request for Disposal of Police Equipment Ms. Parker had earlier discussions with the former Chief regarding storage for police equipment. Two shipping containers were purchased and a contract with a storage facility was canceled. There is an abundance of outdated equipment and she Page 3 of 3 recommended selling or disposing of it. The value is unknown at this time. By voice vote the committee approved moving this forth to the full Council. 7. PS 2019-31 Meeting Schedule for 2020 The committee approved meeting on Thursday every two months. 8. PS 2019-32 Liquor Code Amendment – Bring Your Own (BYO) Ms. Pickering said a request was received from Mr. Tony Weeks of the Flight Tasting Room to hold private events for club members to bring their own rare beers to share. She said it would not be open to the public and could occur no more than once a month. The amendment was drafted to allow this request and the permit would cost $50 per year. Ms. Milschewski asked why a special use could not be created rather than adding to the ordinance. Ms. Pickering said there is nothing in the existing ordinance to address this situation and that it would be more cumbersome for the business since a special event permit would be required for each event. She also said the initial proposal met with negative feedback from other city businesses. Mr. Frieders also offered an explanation of how this is handled in other communities and how the events are structured. Alderman Transier asked if the facility would still be open to the public during these events. Mr. Weeks replied there would be a reserved area for this gathering. Alderman Frieders suggested the business advise the City Clerk's office when these events will occur. This moves forward to the Council with a consensus from the committee. 9. PS 2019-33 Staffing - Update Chief Jensen said this is just for discussion. He thanked the committee for increasing staffing in the last year. He feels it is important to do a manpower allocation each year to determine if the department is accomplishing the organizational goals. He had compiled a report of the types of crimes and crime index and noted here was a 24% increase of Part 1 crimes in the city. The second part of his report is the staffing plan for each shift allowing for 4 officers plus a Sergeant on a given shift. There are currently approximately 30 sworn personnel. He would also like to give an incentive for those who announce retirements at least 6 months in advance which would be helpful for long-range planning. Negotiations for union contracts are also coming, he said. Old Business None Additional Business Chairman Tarulis made the following statement. He thanked the Chief of Police for being well-prepared with agenda items and development of new reporting formats which should prove useful to the committee. He also thanked him for frequent informational emails regarding high profile events. There was no further business and the meeting was adjourned at 7:03pm. Minutes transcribed by Marlys Young, Minute Taker