City Council Minutes 2019 10-22-19 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,OCTOBER 22,2019
Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
• City Clerk Pickering called the roll.
Ward I Koch Present
Transier Present
Ward II Milschewski Present
Plocher Absent
Ward III Funkhouser Present
Frieders Present
Ward IV Tarulis Present
Peterson Present
Staff present: City Clerk Pickering,Chief of Police Jensen, Public Works Director Dhuse, Community
Development Director Barksdale-Noble,Finance Director Fredrickson,Parks and Recreation Director
Evans, and EEI Engineer Sanderson.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
• None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
None.
MINUTES FOR APPROVAL
Mayor Purcell entertained a motion to approve the minutes of the regular City Council meeting of
September 24,2019 and October 8, 2019 as presented. So moved by Alderman Milschewski; seconded
by Alderman Koch.
Motion unanimously approved by a viva voce vote.
BILLS FOR PAYMENT
Mayor Purcell entertained a motion to approve the bill list in the amount of$1,122,735.05 (vendors);
$296,230.14(payroll period ending 10/4/19); for a total of$1,418,965.19. So moved by Alderman
Tarulis; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-7 Nays-0
Funkhouser-aye,Tarulis-aye, Transier-aye,Frieders-aye,
Peterson-aye,Koch-aye,Milschewski-aye
• REPORTS
MAYOR'S REPORT
City Council Goal Setting Meeting
Mayor Purcell thanked the elected officials and staff that attended the goal setting meeting on Saturday,
October 19th.
Road Improvements
Mayor Purcell mentioned that the city had received good news regarding state funding for local road
projects. The state has added funding into the state's five-year plan for road projects for the widening of
The Minutes of the Regular Meeting of the City Council—October 22,2019—Page 2 of 5
Route 47 and the county will receive funding for construction of an Eldamain Road bridge over the Fox
River.
PUBLIC WORKS COMMITTEE REPORT
Water Department Reports for July,August,and September 2019
(PW 2019-61)
Mayor Purcell entertained a motion to approve the Water Department Reports for July,August, and
September 2019. So moved by Alderman Frieders; seconded by Alderman Koch.
• Motion unanimously approved by a viva voce vote.
Anthony Place—Release of Remaining Performance Security
(PW 2019-65)
Alderman Koch made a motion to authorize the release of the subdivision maintenance bond(North
American Specialty Insurance Company#2168163); seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-7 Nays-0
Frieders-aye,Peterson-aye,Koch-aye, Milschewski-aye,
Funkhouser-aye, Tarulis-aye, Transier-aye
Grande Reserve Unit 1—Acceptance of Public Improvements
(PW 2019-66)
Alderman Koch made a motion to accept the Grande Reserve Unit 1 public improvements of water main,
sanitary sewer, storm sewer,paving, sidewalk, street lighting,and parkway trees as described in the Bill
of Sale for ownership and maintenance by the city, subject to receipt of a maintenance guarantee in the
amount of$170,747.89, subject to verification that the developer has no outstanding debt owed to the
City for this project and subject to receipt of a signed Bill of Sale; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-7 Nays-0
Peterson-aye, Koch-aye, Milschewski-aye,Funkhouser-aye,
Tarulis-aye, Transier-aye,Frieders-aye
•
Whispering Meadows Completion of Improvements—
Change Order No.2
(PW 2019-67)
Alderman Koch made a motion to approve the Whispering Meadows Completion of Improvements—
Change Order No. 2 and authorize the Mayor to execute; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye, Milschewski-aye,Funkhouser-aye, Tarulis-aye,
Transier-aye, Frieders-aye, Peterson-aye
Church Street Sanitary Improvements—
Change Order No. 1
(PW 2019-68)
Alderman Koch made a motion to approve the Church Street Sanitary Improvements—Change Order No.
1 and authorize the Mayor to execute; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-7 Nays-0
Milschewski-aye, Funkhouser-aye, Tarulis-aye,Transier-aye,
Frieders-aye, Peterson-aye, Koch-aye
Road to Better Roads Program—Professional Services Agreement—
• Design and Construction Engineering Agreement
(PW 2019-69)
Alderman Koch made a motion to approve a Professional Services Agreement for Design and
Construction Engineering for the 2020 Road Program and authorize the Mayor and City Clerk to execute;
seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-7 Nays-0
Funkhouser-aye, Tarulis-aye, Transier-aye, Frieders-aye,
Peterson-aye,Koch-aye,Milschewski-aye
The Minutes of the Regular Meeting of the City Council—October 22,2019—Page 3 of 5
Ordinance 2019-59 Amending the Traffic Schedule and Index
(Intersection of Cornerstone Drive and Greenbriar Road)
(PW 2019-70)
Alderman Koch made a motion to approve an Ordinance Amending the Traffic Schedule and Index
(Intersection of Cornerstone Drive and Greenbriar Road)and authorize the Mayor and City Clerk to
execute; seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes-7 Nays-0
Tarulis-aye,Transier-aye, Frieders-aye, Peterson-aye,
• Koch-aye, Milschewski-aye,Funkhouser-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Resolution Approving the Downtown Exterior Improvement Grant Program
(EDC 2019-83)
Alderman Milschewski made a motion to approve a Resolution Approving the Downtown Exterior
Improvement Grant Program and authorize the Mayor and City Clerk to execute; seconded by Alderman
Peterson.
Discussion took place regarding the proposed grant program. It was mentioned that whenever there is a
façade type program,these programs help to encourage property owners to spend money on outside
improvements because the property owner is then able to recoup some of the money they invested in the
improvements. It was felt that a program like this could help to provide a cohesive method for the city to
have some consistency in how some of these buildings in the downtown area look.
It was asked if there was a sunset provision for this project. Community Development Director Barksdale-
Noble said that there is no sunset provision proposed in the resolution; however,the program would end
if funds are not budgeted by the City Council.
There was a question regarding what the cap for the project is. Director Barksdale-Noble said $50,000 is
currently proposed for the project with$25,000 for TIF 1 and$25,000 for TIF 2. The proposed program
will offer a 50%matching grant to applicants who spend a minimum of$1,000 on a property with an
existing structure. There is a maximum reimbursement cap of$15,000 per project.
• A concern regarding the budget and lack of funds for the downtown TIF was brought up. If this program
is approved with grant reimbursements coming out of the TIF district fund, it would increase the deficit in
the TIF district. It was asked if someone who is already in a TIF agreement with the City could
participate in this project. Director Barksdale-Noble said that would be a policy decision by the City
Council. These applications would be forwarded to the City Council for final approval. There was
concern with the funding coming out of the TIF fund. The general fund was brought up as an alternative
source of funds.
Alderman Funkhouser made a motion to send this item to the Administration Committee for further
discussion; seconded by Alderman Transier
Motion approved by a roll call vote. Ayes-7 Nays-0
Tarulis-aye,Transier-aye, Frieders-aye, Peterson-aye,
Koch-aye, Milschewski-aye, Funkhouser-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Monthly Treasurer's Report for September 2019
(ADM 2019-55)
Alderman Funkhouser made a motion to approve the Monthly Treasurer's Report for September 2019;
seconded by Alderman Frieders.
• Motion approved by a roll call vote. Ayes-7 Nays-0
Frieders-aye, Peterson-aye,Koch-aye,Milschewski-aye,
Funkhouser-aye,Tarulis-aye,Transier-aye
Annual Treasurer's Report
(ADM 2019-59)
Alderman Funkhouser made a motion to approve the Annual Treasurer's Report; seconded by Alderman
Koch.
The Minutes of the Regular Meeting of the City Council—October 22,2019—Page 4 of 5
Motion approved by a roll call vote. Ayes-7 Nays-0
Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye,
Funkhouser-aye, Tarulis-aye, Transier-aye
Tax Levy Estimate
(ADM 2019-60)
Alderman Funkhouser made a motion to approve a tax levy estimate for 2019,to be used for the purposes
of conducting a public hearing on the tax levy in the amount of$4,340,588; seconded by Alderman
• Tarulis.
Motion approved by a roll call vote. Ayes-7 Nays-0
Peterson-aye,Koch-aye,Milschewski-aye, Funkhouser-aye,
Tarulis-aye, Transier-aye, Frieders-aye
PARK BOARD
Chamber of Commerce—Biz Boo Trick or Treat
Parks and Recreation Director Evans reported that the Chamber of Commerce Biz Boo Trick or Treat
event would be held on Saturday, October 26`h from 10:00 a.m. until 2:00 p.m. A list of participating
businesses can be found on the chamber's website.
Halloween Trick or Treat Hours
Director Evans reported that trick or treat hours are from 4:00 p.m. until 7:00 p.m. on October 31St
Flags of Valor
Director Evans reported that the city was working with the American Legion again to honor veterans who
have served. Anyone who is interested in sponsoring a flag for$30.00 can contact the Parks and
Recreation Department.
PLANNING AND ZONING COMMISSION
Ordinance 2019-60 Approving the Final Plat of Subdivision for
Grande Reserve Units 26 and 27
• (PZC 2019-22 and EDC 2019-75)
Mayor Purcell entertained a motion to approve an Ordinance Approving the Final Plat of Subdivision for
Grande Reserve Units 26 and 27. So moved by Alderman Funkhouser; seconded by Alderman
Milschewski.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye,
Transier-aye,Frieders-aye, Peterson-aye
Ordinance 2019-61 Approving a Special Use for a Commercial/Trade School
(109 Beaver Street)
(PZC 2019-24 and EDC 2019-76)
Mayor Purcell entertained a motion to approve an Ordinance Approving a Special Use for a
Commercial/Trade School(109 Beaver Street). So moved by Alderman Milschewski; seconded by
Alderman Frieders.
Director Barksdale-Noble explained that this request was for a special use permit for the School of
Expressive Arts and Learning(SEAL). This school will provide special education and therapeutic
services in a day school setting. Clarification was requested regarding the proposed circulation plan. She
explained that the petitioner has revised their circulation plan so that vehicles will turn-around so that
vehicles enter and exit from the school's driveway, rather than exiting via the adjacent property owner's
driveway.
• There was a question if the school expects an increase in student enrollment with the new location.Karen
Larson,one of the founders and directors of the School for Expressive Arts and Learning, said yes,the
purpose of moving to the new site is to facilitate the education and therapeutic services primarily for the
Yorkville district. This location will also help to significantly reduce the transportation time for Yorkville
students.
It was asked if the school will offer full day classes. Ms. Larson said that the school is primarily full day.
Once the students have received some of the support they need,the school will help to transition the
students back to their regular school first on a part-time basis and then full-time. They anticipate 90
students as their maximum from the surrounding community. Their priority is to serve the needs of the
Yorkville students. They hope to have students start at this location in January.
The Minutes of the Regular Meeting of the City Council—October 22,2019—Page 5 of 5
Motion approved by a roll call vote. Ayes-7 Nays-0
Milschewski-aye, Funkhouser-aye, Tarulis-aye,Transier-aye,
Frieders-aye, Peterson-aye, Koch-aye
CITY COUNCIL REPORT
Suicide Prevention
Alderman Frieders reported that he attended an event in Warren, Illinois where he spoke to over 200
III students between 6th and 12`h grades about proactive mental health and suicide prevention. This week he
will be meeting with several organizations trying to get others to get educated on this topic so that they
will be able to discuss proactive mental health in their communities.
CITY CLERK'S REPORT
No report.
COMMUNITY& LIAISON REPORT
No report.
STAFF REPORT
Mayor Purcell mentioned that an employee cookout would be held on October 23`d starting at 11:30.
Chief Jensen,along with Superintendent of Parks Sleezer,will be grilling hamburgers and hot dogs for all
employees.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
Mayor Purcell entertained a motion to go into executive session for review of closed session minutes. No
motion was made;therefore,the City Council did not enter executive session.
ADJOURNMENT
• Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Frieders; seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 7:42 p.m.
Minutes submitted by:
060A- AMe/14Z' .
Lisa Pickering,
City Clerk, City of Yorkville, Illinois
4110