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Library Board Packet 2019 11-18-19 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees November 18, 2019- 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills Statistics 9. Report of the Library Director 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations Physical Facilities 12. Unfinished Business Electrical Work for Digital Sign-Frost Electric E-rate Proposal-S&G Communications Snow Bars/Gutter Covers Proposal- Showalter Roofing Services 13. New Business Boiler Repair Per Capita Grant Requirements 2019 Drug Free Workplace Policy-City of Yorkville Meeting Dates 2020 Closing Dates 2020 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the pub lic body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Physical Facilities Committee Monday, November 4, 2019, 7:00pm 902 Game Farm Road The meeting was called to order at 7:00pm by Committee Chairman Russ Walter and roll was called. Roll Call: Darren Crawford-present, Ryan Forristall-present, Jason Hedman-present, Russ Walter- present Others Present: Library Director Elisa Topper Recognition of Visitors: Chairman Walter recognized Ms. Topper. Public Comment: None Chairman Walter added three items to the agenda under New Business. Old Business: Digital Sign Electrical Work/Landscaping Trustee Forristall had requested a breakdown of electrical work costs which Ms. Topper provided. The committee discussed additional space on the panel for a second breaker. It was noted the old conduit cannot be used to light the sign since it was crushed in the road improvements and new conduit is being placed. Mr. Walter said a parking lot light was removed and the line was run to the sign circuit. Mr. Forristall added that it needs to be assumed the circuit could still be live. If the old line is still there and not in use, it should be decommissioned and shut off. The committee will need answers from Mr. Dhuse regarding several electrical issues so Ms. Topper will contact him. It was noted there was no sign when the building was built in the 1970's and was added later. Mr. Forristall asked if the Library could also get a bid on tracing the old line. The committee will await Mr. Dhuse's answer. Landscaping The Friends group asked if they could remove rocks from the sign area, however, Ms. Topper cautioned that someone could be injured in the process. She said the landscaper could remove them since the City cannot do it until spring. The landscaping around the sign had been an Eagle project. The committee said they would prefer not to dispose of the rocks and it was suggested that the Parks Department might be able to use them. This item will be tabled until there is more information. New Business: Snow Bars/Gutter Covers Proposal A quote for snow bars had been received about two years ago and it has remained at about $10,000. The quote is for over the entrances and not the entire building. The company will be asked to remove the costs of installing snowbars over a fire escape door in the old library and then provide a revised quote. The old snow triangles will be removed when the new snow bars are installed. Regarding gutter guards, Chairman Walter noted that the cost of cleaning the gutters is about the same as installing the Page 1 of 2 guards. Mr. Hedman asked if the guards are installed flush or angled to allow for proper drainage and if there is any history of having to clean blockages even with the guards. Ms. Topper was asked to obtain a drawing of the installation. The item will be brought forward to the regular Board meeting for further discussion. Snow Removal Ms. Topper received a quote for outsourced snow removal, however, there is an issue since the City plowers are union and it is likely the outside company is non-union. The City plowers would be used during the week and a private company on the weekends when the Library would not be a priority for city services. Ms. Topper has asked Bart Olson for an opinion on the union matter. Mr. Hedman pointed out that typically private companies will plow whenever there is an inch of snow. He also said that the Library might have to hire a company that provides union labor. This matter will be tabled until the regular Board meeting. Boiler Repair It was discovered that Trico installed a recirculating pump backwards. It was also noted that this error may have caused the foul odor from the water heater some time ago. Seven burners are in need of replacement and the building is operating only on a second boiler at this time. The new company, RJ O'Neil, said a new ignitor is needed and the burners are corroded. When both boilers are functioning, they switch back and forth. It was suggested to present this repair proposal to the full Board, however, Ms. Topper asked if approval can be given to move forward with the repairs due to the extreme weather. The committee deemed this an emergency situation and gave approval for Ms. Topper to call for immediate repairs. E-Rate Proposals Mr. Walter said he has spoken with the e-rate consultant who provided a proposal and said the Library is tied to Comcast until 2021. If the Library increases the bandwidth, the amount of money received from e-rate will be the same as the present which is about $150 a month. That amount would change if the Library chooses another speed. The Library must notify the consultant sometime early next year and the new contract becomes effective in July. The Library also has the option of doing the hardware on their own, but no purchases can be made at this time as no e-rate funding would be available, since the funding for 2020 has not yet been approved. The committee discussed what bandwidth speed they feel is necessary. Mr. Hedman suggested a bandwidth of 500-535 which would essentially give 4 times the present speed. This will be well- managed with the infrastructure. Mr. Walter noted that if the Library uses fiber, a different phone system might be needed. The committee discussed more technical aspects of the bandwidth and a new phone system. He said S & G has the best equipment and only 2 quotes were received after 4 companies did a walk-through. One piece of equipment, a controller, will be requested to be removed decreasing the quote by $4,000. The options will be presented to the full Board at the November meeting. Ms. Topper noted that her Director goals require computer classes in August, so she requested to postpone the classes until September in view of this discussion. She would like to have an instructor in place by August. This will be presented to the Board as well. Adjournment: There was no further business and the meeting adjourned at 7:52pm on a motion and second by Trustees Walter and Hedman. Voice vote approval. Minutes respectfully submitted by Marlys Young, Minute Taker DRAFT Yorkville Public Library Board of Trustees Monday, October 14, 2019, 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum was established. Roll Call: Jason Hedman-yes, Russ Walter-yes, Julie Brendich-yes, Darren Crawford-yes, Krista Danis-yes, Ryan Forristall-yes Absent: Susan Chacon, Wamecca Rodriguez, Theron Garcia Others Present: Library Director Elisa Topper, Technical Services Director Dixie DeBord Recognition of Visitors: President Crawford recognized the library staff. Amendments to the Agenda: None Minutes: September 9 and September 23, 2019 Mr. Crawford moved and Ms. Danis seconded the motion to approve the minutes of the September 9th Board of Trustees meeting and the September 23rd Personnel Committee as presented. Roll call: Walter-yes, Brendich-yes, Crawford-yes, Danis-yes, Forristall-yes, Hedman-yes. Carried 6-0 Correspondence: None Public Comment: None Staff Comment: None Report of the Treasurer: Director Topper made note of an error on page 1 of the bills. The bill labeled as an employment ad for the Chicago Tribune is actually the subscription fee. Payment of Bills A motion was made by Mr. Walter and seconded by Mr. Crawford to pay the bills as follows: $44,919.25 Accounts Payable $38,775.98 Payroll $83,695.23 TOTAL Roll call: Walter-yes, Brendich-yes, Crawford-yes, Danis-yes, Forristall-yes, Hedman-yes. Carried 6-0. Page 1 of 4 Report of the Library Director: 1. There were 34 football players from the middle school who spread 28 yards of mulch. Ms. Topper gave a special thanks to the players, coach and Parks Department for coordinating. A thank-you will be sent. 2. Ice Cream social was held with 225 attendees and 200 donated cups of ice cream from Meadowvale. Many activities took place. She also thanked Board members and staff who helped and to Tom Hedman for sponsoring the band. It will be held 1-3pm next year rather than 2-4pm. 3. Had Food for Fines in September and 480 items were donated to Kendall County Food Pantry. Ms. Topper thanked Sharyl Iwanski and her staff. 4. Representative Lauren Underwood held a meeting at the library. 5. Ms. Topper met with Police Chief Jensen prior to a PADS meeting. She gave him background information from last season and said the next PADS program begins October 20. 6. Had successful staff day, showed the movie “The Public” and it was discussed afterward. 7. Shelley Augustine was recognized at City Council for 10 years of service. 8. Director Topper presented her self-evaluation to the Personnel Committee. 9. Meeting room was booked for a deposition, no advertising is done, just word-of-mouth. 10. Per capita grant of $21,151.25 was received. 11. Development fees of $59,900 received and $40,200 has been spent for collection items. 12. A Financial Literacy grant of $500 was received. President Crawford said the next Board meeting will be on November 18th due to Veterans' Day. City Council Liaison No report Standing Committees: Both Personnel and Physical Facilities committees have met recently. Unfinished Business: Digital Sign Update Ms. Topper sent an email to Frost Electric with the requirements for electrical work needed and has not received a reply yet. She is also waiting for a call back from Mr. Dhuse. Maintenance Proposal by R.J. O'Neil (Revised) The Board asked Ms. Topper to negotiate a lower rate and she was able to reduce it from $137.50 to $125 per hour. The Physical Facilities Committee recommended approval of a 1-year maintenance contract with R.J. O'Neil and Ms. Topper obtained complimentary references about them. It was noted that R.J. O'Neil can perform the services that Trico was providing. President Crawford made a motion to approve the R.J. O'Neil contract. Trustee Hedman asked to remove the language “auto renewal” on page 6, Section H. Trustee Walter then seconded the motion and it was carried on a roll call vote 6-0. Roll call: Danis-yes, Forristall-yes, Hedman-yes, Walter-yes, Brendich-yes, Crawford-yes. Thermosystems Maintenance Contract ( Renewal) This contract is no longer needed since the library will not be renewing with them. New Business: Tax Levy The Board briefly discussed the tax levy for next year. Trustee Hedman noted that the Board must consider the future minimum wage increases that will affect the library budget and he suggested a Page 2 of 4 committee be formed to study the impact. Mr. Walter moved to adopt the 2019 levy estimate of $739,047 which is a 4.86% increase over last year's levy and Mr. Hedman seconded the motion. Ms. Topper has drafted a letter for the Treasurer to sign. Roll call: Forristall-yes, Hedman-yes, Walter-yes, Brendich-yes, Crawford-yes, Danis-yes. Passed 6-0. Proposal for Electrical Work for Digital Sign The proposal has not been received yet, item tabled. Proposal for Chiller/AC Screens The Physical Facilities Committee recently met and Mr. Walter said the committee is recommending the purchase of magnetic screens for $4,483 and it was noted $900 a year is spent per year for cottonwood seed removal. The chiller will also run more efficiently with the screens. The funds for the purchase will come from the outside building maintenance fund. Mr. Walter and Mr. Crawford moved and seconded, respectively, to approve the proposal from Filter Services for the purchase of screens and magnetic mounts at a cost of $4,483. Roll call: Brendich-yes, Crawford-yes, Danis-yes, Forristall-yes, Hedman-yes, Walter-yes. Carried 6-0. Removal of Trees Discussion Because the Board spends about $5,000 a year to clear the gutters of the long pine needles that cause clogs and ice buildup in the winter, the Physical Facilities Committee had discussed the removal of the pine trees along Game Farm Rd. This also causes mold to grow on the brick wall and cause problems for the air conditioner. It was decided to trim those pines from the bottom and also to remove bushes and remove or trim the tree by the west windows of the original wing. Ms. Topper will also explore gutter screens and she noted fall clean-up is scheduled for mid-November. Mr. Walter made a motion to contact Eric Dhuse and determine when his staff can trim the trees. Mr. Crawford seconded. Roll call: Crawford-yes, Danis-yes, Forristall-yes, Hedman-yes, Walter-yes, Brendich-yes. Carried 6-0. Ms. Topper will also look into a proposal for new snow bars. Proposal for Painting/Siding Repairs This item was also discusssed at the Physical Facilities Committee. Some paint is peeling on the east side of the building and there is siding damage due to leaks under a window. Mr. Walter said the building was painted 2 years ago and there is a 25-year warranty on the paint and 1-year warranty for labor. There are also a couple small areas where the siding needs to be replaced on the front of the building. Some extra pieces of siding are available. A proposal was also received to remove the rest of the snow triangles, but the committee will ask the people who install the snow bars to do the triangles. Mr. Walter made a motion to fix the water damage for $1,580 and $1,170 for the siding repair, total of $2,750 and postpone the roof repair at this time. The damage emanates from the gutters overflowing and running down the side of the building. Mr. Crawford seconded the motion. Roll call: Crawford- yes, Danis-yes, Forristall-yes, Hedman-yes, Walter-yes, Brendich-yes. Carried 6-0. Additional Business: None Executive Session: At approximately 7:43pm, Mr. Crawford made a motion to enter into Executive Session for the reason as follows: For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. Mr. Hedman seconded the motion and the Session began at approximately 7:44pm. The Board resumed their regular session at 8:53pm on a motion by Mr. Walter, second by Mr. Crawford and approved on a voice vote. Page 3 of 4 Mr. Crawford made a motion to approve the amended review of the Library Director to be presented to her at a later time. Ms. Danis seconded the motion and it carried on a voice vote. A motion was also made by President Crawford to give the Library Director a 3% merit increase and Mr. Hedman seconded the motion. Roll call vote: Hedman-yes, Walter-yes, Brendich-yes, Crawford-yes, Danis- yes, Forristall-yes. Carried 6-0. Adjournment: There was no further business and the meeting adjourned at 8:57pm on a motion by Mr. Crawford and second by Mr. Walter. Minutes respectfully submitted by Marlys Young, Minute Taker Page 4 of 4 DRAFT Yorkville Public Library Physical Facilities Committee Thursday, October 10, 2019, 6:00pm 902 Game Farm Road The meeting was called to order at 6:00pm by Committee Chairman Russ Walter and roll was called. Roll Call: Russ Walter-present, Darren Crawford-present, Ryan Forristall-present Others Present: Library Director Elisa Topper Recognition of Visitors: none Public Comment: None Chairman Walter added another item to the agenda which was to repair the bottom of the flagpole and lights. Ms. Topper commented that it had been examined and she will follow-up with the city. Old Business: RJ O'Neil References/Maintenance Contract Ms. Topper was able to neogitate a lower rate of $125 per hour and water heater maintenance was also added to the agreement. One reference was obtained and O'Neil forwarded recommendations from the Aurora and DeKalb libraries. Having one company do all maintenance is important to predict equipment lifespans and to avoid having to pay for high-cost repairs, said Mr. Forristall. The committee recommended a 1-year contract with RJ O'Neil for now. Digital Sign Electrical Work There is an issue with lack of electrical power for the new digital sign. When Game Farm Rd. was redone, the library was asked to change the driveway location. There was a buried cable beneath the drive which may have been damaged thus causing the current lack of power. A company familiar with Aurora Sign will provide a repair quote. The committee discussed the outside lights being on a timer, the shifting of the driveway when road repairs were done, the circuits and whether the sign and parking lot lights are controlled by a timer. Ms. Topper will email Mr. Dhuse and copy the committee and this issue may need to be discussed at a future meeting. Painting/Siding Repairs There is paint left over for the small area in need of repainting. Repairs are also needed on the siding on the front of the building where water has seeped in most likely due to gutter issues. The Sherwin Williams paint is guaranteed for 25 years and a warranty should have been provided at the job conclusion. Ms. Topper will contact the painter and also obtain quotes for snow bars. The snow triangles pulled paint off causing rust and they need to be removed and another remedy is needed over the front door. Mr. Walter said the roof work could be done when snow bars are installed, but the other repair work should move forward. The committee discussed purchasing magnetic screens to prevent cottonwood seeds from clogging the chiller which would save $900 per year in cleaning. There is a one-week turnaround time. Page 1 of 2 Removal of Trees Removal of the trees along Game Farm Rd. was discussed since they contribute to clogging the gutters and chiller and cause mold to grow on the side of the building. The cost would be about $1,000 per tree. Trimming those trees is another option. Removal of the small pines and shrubs near the air conditioner was also suggested. Gutter covers/screens would also help. Ice builds up near the book drop due to plugged gutters, thereby causing hazards for patrons and there are a couple leaks over the main door. The committee will recommend to the Board that the 3 trees and nearby shrubs be removed and the brick cleaned. The large trees should be trimmed from the bottom instead of being removed. Snow bars were also discussed and gutter covers can be ordered upon Board approval. Ms. Topper also noted that football players from the high school recently spread mulch and she credited the Parks Department and football coach for coordinating. Snow Removal/Sidewalks Ms. Topper said the staff has done snow removal in the past, especially on Sunday. She spoke with Bart Olson who said the city is considering a contract for snow removal for the downtown and would include the library, however, it is tabled now. Ms. Topper said perhaps the library should hire its own snow removal similar to the Beecher Center. Mr. Crawford asked if it could be a conflict with the city or a possible liability. Mr. Crawford suggested getting competitive quotes. For liability reasons, Director Topper will ask Mr. Olson if an independent person/firm can do library plowing. Ms. Topper noted she is electronically sending the agenda packets to the library liaison. Adjournment: There was no further business and the meeting adjourned at 6:53pm Minutes respectfully submitted by Marlys Young, Minute Taker Page 2 of 2 DATE: 10/15/19 UNITED CITY OF YORKVILLE TIME: 08:38:12 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900080 FNBO FIRST NATIONAL BANK OMAHA 10/25/19 102519-B.PFIZENMAIER 09/30/19 20 SERVICE TRANSMISSION ** COMMENT ** INVOICE TOTAL: 6,043.09 * 102519-D.SMITH 09/30/19 01 RURAL KING-CABLE TIES 79-790-56-00-5620 25.98 INVOICE TOTAL: 25.98 * 102519-E.DHUSE 09/30/19 01 2019 PXW APWA CONFERENCE 01-410-54-00-5415 469.04 02 LODGING AND ** COMMENT ** 03 TRANSPORTATION-DHUSE ** COMMENT ** 04 2019 PXW APWA CONFERENCE 51-510-54-00-5415 469.04 05 LODGING AND ** COMMENT ** 06 TRANSPORTATION-DHUSE ** COMMENT ** 07 2019 PXW APWA CONFERENCE 52-520-54-00-5415 469.04 08 LODGING AND ** COMMENT ** 09 TRANSPORTATION-DHUSE ** COMMENT ** 10 WAREHOUSE DIRECT-TONER 52-520-56-00-5610 217.53 11 NAPA#235475-OIL 01-410-56-00-5628 21.96 12 NAPA#236336-SPINDLE SOCKET 79-790-56-00-5630 39.49 13 NAPA#235822-FILTERS 52-520-56-00-5628 9.95 14 NAPA#235844-BATTERY 01-410-56-00-5628 98.21 15 WAREHOUSE DIRECT-COPY PAPER 52-520-56-00-5610 101.25 16 NORTHERN SAFETY-SAFETY GLASSES 01-410-56-00-5620 100.98 17 NORTHERN SAFETY-SAFETY GLASSES 51-510-56-00-5620 100.98 18 NORTHERN SAFETY-SAFETY GLASSES 52-520-56-00-5620 100.97 19 APWA- 52-520-54-00-5462 400.00 20 WAREHOUSE DIRECT-FOLDERS, 52-520-56-00-5610 157.95 21 HANGING FILES, PAPER CLIPS, ** COMMENT ** 22 PADS, NOTE DISPENSER, PENS, ** COMMENT ** 23 PAPER CLIPS ** COMMENT ** 24 NAPA#236700-PARKING BRAKE 79-790-56-00-5640 36.47 25 LEVER KIT ** COMMENT ** 26 NAPA#236937-ANTIFREEZE TESTER 52-520-56-00-5628 14.99 27 NAPA#236939-FILTERS 52-520-56-00-5628 39.93 28 NAPA#236995-FILTERS 52-520-56-00-5628 5.41 29 NAPA#237032-FILTERS 52-520-56-00-5628 28.47 INVOICE TOTAL: 2,881.66 * 102519-E.TOPPER 09/25/19 01 AMAZON-STRESS BALLS, 82-820-56-00-5671 73.14 02 BRACELETS, PENCILS, BABY WIPES ** COMMENT ** 03 AMAZON-TONER CARTRIDGES 82-820-56-00-5610 713.78 04 AMAZON-COPY PAPER 82-820-56-00-5610 164.95 05 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 06 AMAZON-INK CARTRIDGES 82-820-56-00-5610 80.78 INVOICE TOTAL: 1,045.64 * 102519-E.WILLRETT 09/30/19 01 ILCMA-OCT 2019 PROFESSIONAL 01-110-54-00-5412 40.00Page 1 of 13 DATE: 10/15/19 UNITED CITY OF YORKVILLE TIME: 08:38:12 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900080 FNBO FIRST NATIONAL BANK OMAHA 10/25/19 102519-K.GREGORY 09/30/19 02 GROUND EFFECTS-MULCH 01-410-56-00-5620 88.98 03 LIBERTY MUTUAL-YORKVILLE 82-820-54-00-5498 568.00 04 PUBLIC LIBRARY BOND RENEWAL ** COMMENT ** 05 HILTON-2019 IML CONFERENCE 01-110-54-00-5415 271.05 06 LODGING-FRIEDERS ** COMMENT ** 07 AMAZON-CONDENSER MICROPHONES 01-110-56-00-5610 631.43 08 ARAMARK#1591962948-MATS 01-410-54-00-5485 48.82 09 ARAMARK#1591970852-MATS 52-520-54-00-5485 48.82 10 ARAMARK#1591978862-MATS 51-510-54-00-5485 48.82 11 ARAMARK#1591987028-MATS 01-410-54-00-5485 48.82 INVOICE TOTAL: 2,303.74 * 102519-L.PICKERING 09/30/19 01 SHAW MEDIA-DOWNTOWN HILL 01-220-54-00-5462 117.18 02 LANDSCAPING PUBLIC NOTICE ** COMMENT ** 03 QUILL-LICENSE PAPER & SEALS 01-110-56-00-5610 48.95 04 TRIBUNE-2019 HOMETOWN DAYS 79-795-56-00-5602 500.00 05 ADVERTISING ** COMMENT ** 06 TRIBUNE-208 E MAIN ST PUBLIC 90-145-00-00-0011 207.26 07 HEARING VARIANCE ** COMMENT ** INVOICE TOTAL: 873.39 * 102519-N.DECKER 09/30/19 01 YORKVILLE STORAGE-SEPT 2019 01-210-54-00-5485 95.00 02 STORAGE RENTAL ** COMMENT ** 03 COMCAST-09/15-10/14 KENCOM 01-640-54-00-5449 1,145.55 04 INTERNET SERVICE ** COMMENT ** 05 POLICE TRAINING 01-210-54-00-5412 350.00 06 INSTITUTE-TASER TRAINING - ** COMMENT ** 07 SWANSON & ENK ** COMMENT ** 08 POLICE TRAINING INSTITUTE - 01-210-54-00-5412 928.00 09 PATROL RIFLE TRAINING - ** COMMENT ** 10 SWANSON & ENK ** COMMENT ** 11 O'HERRON-SAFETY WANDS 01-210-56-00-5620 31.54 12 O'HERRON-BATON HOLDER 01-210-56-00-5600 39.00 13 O'HERRON-PANTS HEMMED 01-210-56-00-5600 48.95 14 O'HERRON-CARGO PANTS-BEHR 01-210-56-00-5600 113.98 15 O'HERRON-CARGO PANTS-ENK 01-210-56-00-5600 254.97 16 IFPCA FALL SEMINAR-KONEN 01-210-54-00-5412 375.00 17 MINER ELECTRIC# 268176-RADIO 01-210-54-00-5495 22.00 18 REPAIR ** COMMENT ** 19 MINER ELECTRIC# 268536-REMOVE 01-210-54-00-5495 380.00 20 POLICE EQUIPMENT FROM SQUAD ** COMMENT ** 21 MINER 01-210-54-00-5495 79.15 22 ELECTRIC#268332-INSTALLED NEW ** COMMENT ** 23 ANTENNA ** COMMENT ** 24 AT&T-08/25-09/24 SERVICE 01-210-54-00-5440 241.21Page 2 of 13 DATE: 10/15/19 UNITED CITY OF YORKVILLE TIME: 08:38:12 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900080 FNBO FIRST NATIONAL BANK OMAHA 10/25/19 102519-N.DECKER 09/30/19 25 COMCAST-09/08-10/07 CABLE 01-210-54-00-5440 4.20 26 SHRED IT-AUG 2019 ON SITE 01-210-54-00-5462 175.96 27 SHREDDING ** COMMENT ** 28 O'HERRON-UNIFORM PATCH BAR 01-210-56-00-5600 78.70 29 SWAP ** COMMENT ** 30 ACCURINT-AUG 2019 SEARCHES 01-210-54-00-5462 181.50 31 O'HERRON-COMPLETE SERVICE 01-210-56-00-5600 1,458.74 32 UNIFORM-SHEPPARD ** COMMENT ** 33 AMAZON-DRY ERASE MARKERS 01-210-56-00-5610 11.98 34 AMAZON-ENVELOPES 01-210-56-00-5610 24.42 35 KATYDIDIT FLOWERS-ARRANGEMENT 01-210-56-00-5650 48.99 36 AMAZON-HDD REPLACEMENT, MOUSE 01-210-56-00-5635 89.83 37 AND KEYBOARD ** COMMENT ** INVOICE TOTAL: 6,178.67 * 102519-P.MCMAHON 09/30/19 01 SIRCHIE-EVIDENCE TAPE 01-210-56-00-5620 95.46 INVOICE TOTAL: 95.46 * 102519-P.RATOS 09/30/19 01 AMAZON-CALCULATOR 01-220-56-00-5620 52.45 INVOICE TOTAL: 52.45 * 102519-P.SCODRO 09/30/19 01 UPS-1 PKG TO WATER RESOURCES 51-510-54-00-5452 17.78 INVOICE TOTAL: 17.78 * 102519-R.FREDRICKSON 09/30/19 01 COMCAST-8/10-9/9 INTERNET, 82-820-54-00-5440 421.67 02 PHONE & CABLE ** COMMENT ** 03 COMCAST-8/12-9/11 CABLE 01-110-54-00-5440 21.01 04 COMCAST-8/13-9/12 INTERNET @ 51-510-54-00-5440 106.85 05 610 TOWER PLANT ** COMMENT ** 06 COMCAST-8/15-9/14 INTERNET @ 79-795-54-00-5440 68.11 07 102 E VAN EMMON ** COMMENT ** 08 COMCAST-8/15-9/14 CABLE @ 102 79-795-54-00-5440 20.45 09 E VAN EMMON ** COMMENT ** 10 NEWTEK-SEPT 2019 WEB UPKEEP 01-640-54-00-5450 16.59 11 IGFOA-PAYROLL 01-120-54-00-5412 170.00 12 SEMINAR-FREDRICKSON & WRIGHT ** COMMENT ** 13 COMCAST-8/24-9/23 INTERNET @ 79-790-54-00-5440 83.91 14 201 W HYDRAULIC ** COMMENT ** 15 COMCAST-8/24-9/23 INTERNET @ 79-795-54-00-5440 62.94 16 201 W HYDRAULIC ** COMMENT ** 17 COMCAST-8/24-9/23 INTERNET @ 01-110-54-00-5440 39.37 18 800 GAME FARM RD ** COMMENT ** 19 COMCAST-8/24-9/23 INTERNET @ 01-220-54-00-5440 33.75 20 800 GAME FARM RD ** COMMENT ** 21 COMCAST-8/24-9/23 INTERNET @ 01-120-54-00-5440 22.50Page 3 of 13 DATE: 10/15/19UNITED CITY OF YORKVILLETIME: 08:38:12MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900080 FNBO FIRST NATIONAL BANK OMAHA 10/25/19102519-R.WRIGHT 09/30/19 01 PHYSICIANS CARE-DRUG79-790-54-00-546243.0002 SCREENING** COMMENT **03 PHYSICIANS CARE-DRUG79-795-54-00-5462129.0004 SCREENING** COMMENT **05 PHYSICIANS CARE-PREEMPLOYMENT01-210-54-00-5411531.0006 EXAM-SHEPHERD** COMMENT **INVOICE TOTAL:703.00 *102519-S.AUGUSTINE 09/30/19 01 WALMART-MOVIE SNACKS82-000-24-00-248010.4402 AMAZON-MOUSE PADS82-820-54-00-546839.98INVOICE TOTAL:50.42 *102519-S.IWANSKI 09/30/19 01 YORKVILLE POST-POSTAGE82-820-54-00-545219.7402 TARGET-WATER82-820-56-00-567116.0803 AMAZON-TEMPORARY TATTOOS82-820-56-00-567110.9904 AMAZON-THERMA RECEIPT PAPER 82-820-56-00-561051.35INVOICE TOTAL:98.16 *102519-S.REDMON 09/30/19 01 AT&T-08/24-09/23 TOWN SQAURE 79-795-54-00-544076.9102 SIGN INTERNET** COMMENT **03 SAM'S-FOOD FOR CONCESSIONS79-795-56-00-5607128.3904 DOLLAR TREEKID'S CLASS CRAFT 79-795-56-00-56064.0005 SUPPLIES** COMMENT **06 WALMART-BUNS, PLATES79-795-56-00-560725.7607 WALMART-LATCH79-795-56-00-56063.8808 JEWEL-BUNS79-795-56-00-560716.6709 GORDONS-POPCORN79-795-56-00-560727.9910 SAM'S-CANDY79-795-56-00-560729.3211 SAM'S-CANDY, BUNS79-795-56-00-5607257.2212 YORKVILLE POST-POSTAGE FOR79-795-54-00-545225.6013 GRANT DOCUMENTS** COMMENT **14 WALMART-BUNS, SNACKS79-795-56-00-560777.0515 AMERICINN-2019 HTD HOTEL79-795-56-00-56021,624.9116 LODGING FOR ULTIMATE AIR DOGS ** COMMENT **17 ARAMARK#1591947112-MATS79-790-56-00-562015.8218 ARAMARK#1591939172-MATS79-790-56-00-562015.8219 ARAMARK#1591931189-MATS79-790-56-00-562015.8220 SMITHEREEN-AUG 2019 PEST79-795-54-00-549567.0021 CONTROL** COMMENT **22 CREATIVE I-2019 HTD TASTING 79-795-56-00-5602250.7423 CUPS** COMMENT **24 CREATIVE I-2019 SPECIAL79-795-56-00-5606250.7425 EVENTS TASTING CUPS** COMMENT **26 GOLD MEDAL-BEECHER & BRIDGE 79-795-56-00-56071,411.7227 CONCESSIONS FOOD** COMMENT **Total for all Highlighted Library Expenses: $2,183.89Page 4 of 13                       82-820  LIBRARY OPERATIONS                                                                                                                                                    84-840  LIBRARY CAPITAL DATE: 11/13/19 UNITED CITY OF YORKVILLE TIME: 08:47:18 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/18/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104789 AUGUSTIE EUGENE AUGUSTINE 00100 01/30/19 01 BUILD AND INSTALL PREFINISHED 82-820-54-00-5495 84.00 02 OAK DOORS FOR ELECTRONICS ** COMMENT ** 03 CABINET ** COMMENT ** INVOICE TOTAL: 84.00 * CHECK TOTAL: 84.00 104790 AUGUSTIS SHELLY AUGUSTINE 110419 11/04/19 01 11/04/19 CONSORTIUM MEETING 82-820-54-00-5415 38.16 02 MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 38.16 * CHECK TOTAL: 38.16 104791 BAKTAY BAKER & TAYLOR 2034801858 09/25/19 01 BOOKS 84-840-56-00-5686 369.44 INVOICE TOTAL: 369.44 * 2034803424 10/16/19 01 BOOKS 82-000-24-00-2480 690.22 02 BOOKS 84-840-56-00-5686 99.36 INVOICE TOTAL: 789.58 * 2034810164 09/27/19 01 BOOKS 82-000-24-00-2480 25.18 02 BOOKS 84-840-56-00-5686 1,129.43 INVOICE TOTAL: 1,154.61 * 2034826890 10/04/19 01 BOOKS 82-000-24-00-2480 41.85 02 BOOKS 84-840-56-00-5686 286.42 INVOICE TOTAL: 328.27 * 2034828154 10/07/19 01 BOOKS 84-840-56-00-5686 391.09 INVOICE TOTAL: 391.09 *Page 5 of 13                       82-820  LIBRARY OPERATIONS                                                                                                                                                    84-840  LIBRARY CAPITAL DATE: 11/13/19 UNITED CITY OF YORKVILLE TIME: 08:47:18 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/18/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104791 BAKTAY BAKER & TAYLOR 2034844604 10/10/19 01 BOOKS 82-000-24-00-2480 62.88 02 BOOKS 84-840-56-00-5686 439.01 INVOICE TOTAL: 501.89 * 2034855386 10/11/19 01 BOOKS 84-840-56-00-5686 1,132.00 INVOICE TOTAL: 1,132.00 * 2034868770 10/15/19 01 BOOKS 82-000-24-00-2480 22.11 02 BOOKS 84-840-56-00-5686 1,206.40 INVOICE TOTAL: 1,228.51 * 2034882266 10/23/19 01 BOOKS 84-840-56-00-5686 1,421.48 INVOICE TOTAL: 1,421.48 * CHECK TOTAL: 7,316.87 104792 CORRECTE CORRECT ELECTRIC, INC 19824 10/30/19 01 REPAIR LIGHT SWITCH 82-820-54-00-5495 193.60 INVOICE TOTAL: 193.60 * CHECK TOTAL: 193.60 104793 DEBORDD DEBORD, DIXIE 101019 10/10/19 01 TSUG MEETING MILEAGE 82-820-54-00-5415 35.96 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 35.96 * CHECK TOTAL: 35.96 104794 DELAGE DLL FINANCIAL SERVICES INC 65382182 10/06/19 01 NOV 2019 COPIER LEASE 82-820-54-00-5462 194.48 INVOICE TOTAL: 194.48 * CHECK TOTAL: 194.48Page 6 of 13                       82-820  LIBRARY OPERATIONS                                                                                                                                                    84-840  LIBRARY CAPITAL DATE: 11/13/19 UNITED CITY OF YORKVILLE TIME: 08:47:18 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/18/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104795 DEMCO DEMCO, INC. 6704941 10/17/19 01 CD ALBUMS, DVD CASES, BOOK 82-820-56-00-5620 420.82 02 TAPE, CD LABLES, FILAMENT TAPE ** COMMENT ** INVOICE TOTAL: 420.82 * 6708632 10/23/19 01 4 CHAIRS, 2 STOOLS 82-820-56-00-5610 1,248.75 INVOICE TOTAL: 1,248.75 * CHECK TOTAL: 1,669.57 104796 EBSCO EBSCO INDUSTRIES, INC. 1000113959-1 10/29/19 01 ONLINE SUPPORT RENEWAL 82-820-54-00-5460 1,468.00 INVOICE TOTAL: 1,468.00 * CHECK TOTAL: 1,468.00 104797 FILTSERV FILTER SERVCICES INC INV221485 11/05/19 01 SCREEN INSTALLATION 82-820-54-00-5495 475.00 INVOICE TOTAL: 475.00 * CHECK TOTAL: 475.00 104798 FINDAWAY FINDAWAY WORLD LLC 302158 10/30/19 01 AUDIO BOOKS 84-840-56-00-5683 577.39 INVOICE TOTAL: 577.39 * CHECK TOTAL: 577.39 104799 IMPACT IMPACT NETWORKING, LLC 1582222 10/14/19 01 07/15-10/14 COPIER CHARGES 82-820-54-00-5462 114.88 INVOICE TOTAL: 114.88 * CHECK TOTAL: 114.88Page 7 of 13                       82-820  LIBRARY OPERATIONS                                                                                                                                                    84-840  LIBRARY CAPITAL DATE: 11/13/19 UNITED CITY OF YORKVILLE TIME: 08:47:18 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/18/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104800 LLWCONSU LLOYD WARBER 10463 10/31/19 01 OCT 2019 ON SITE IT SUPPORT 82-820-54-00-5462 840.00 INVOICE TOTAL: 840.00 * CHECK TOTAL: 840.00 104801 MIDWTAPE MIDWEST TAPE 98000962 09/30/19 01 DVDS 84-840-56-00-5685 44.97 INVOICE TOTAL: 44.97 * 98067041 10/15/19 01 DVD 84-840-56-00-5685 22.49 INVOICE TOTAL: 22.49 * 98078484 10/18/19 01 BLU RAY CASES 82-820-56-00-5620 159.99 INVOICE TOTAL: 159.99 * 98097166 10/22/19 01 AUDIO BOOK 84-840-56-00-5683 9.99 02 DVDS 84-840-56-00-5685 113.94 INVOICE TOTAL: 123.93 * 98127312 10/28/19 01 DVDS 84-840-56-00-5685 102.70 INVOICE TOTAL: 102.70 * 98160964 11/04/19 01 DVDS 84-840-56-00-5685 77.96 INVOICE TOTAL: 77.96 * CHECK TOTAL: 532.04 104802 NICOR NICOR GAS 91-85-68-4012 8-1019 11/01/19 01 9/29-10/31 902 GAME FARM RD 82-820-54-00-5480 758.71 INVOICE TOTAL: 758.71 * CHECK TOTAL: 758.71Page 8 of 13                       82-820  LIBRARY OPERATIONS                                                                                                                                                    84-840  LIBRARY CAPITAL DATE: 11/13/19 UNITED CITY OF YORKVILLE TIME: 08:47:18 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/18/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104803 ORIENTAL ORIENTAL TRADING CO INC 698466769-01 10/03/19 01 BOOKMARKS, STICKERS, STRESS 82-820-56-00-5671 82.13 02 TOYS, SNACKBAGS, CRAFT BAGS, ** COMMENT ** 03 BRACELETS, STAMPERS ** COMMENT ** INVOICE TOTAL: 82.13 * 698860024-01 10/18/19 01 DINOSAUR CUTOUTS, INFLATABLE 82-000-24-00-2480 53.64 02 DINOSAURS, BONE ERASERS, ** COMMENT ** 03 DINOSAUR TATTOOS, FOAM ** COMMENT ** 04 DINOSAUR SHAPES ** COMMENT ** INVOICE TOTAL: 53.64 * CHECK TOTAL: 135.77 104804 SOUND SOUND INCORPORATED R164737 10/11/19 01 11/1/19-1/31/20 CCTV & ACCESS 82-820-54-00-5462 929.52 02 MAINTENANCE CONTRACT CHARGE ** COMMENT ** INVOICE TOTAL: 929.52 * CHECK TOTAL: 929.52 104805 THYSSEN THYSSENKRUPP ELEVATOR CORP 3004899431 11/01/19 01 11/01/19-01/31/20 ELEVATOR 82-820-54-00-5495 560.01 02 MAINTENANCE ** COMMENT ** INVOICE TOTAL: 560.01 * CHECK TOTAL: 560.01 104806 TODAYS TODAY'S BUSINESS SOLUTIONS INC 100719-154 10/14/19 01 JULY-SEPT 2019 COST FOR FAXES 82-820-54-00-5462 14.40 INVOICE TOTAL: 14.40 * 9921 11/05/19 01 SIMPLE SCAN SYSTEM ANNUAL 82-820-54-00-5462 795.00Page 9 of 13                       82-820  LIBRARY OPERATIONS                                                                                                                                                    84-840  LIBRARY CAPITAL DATE: 11/13/19 UNITED CITY OF YORKVILLE TIME: 08:47:18 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/18/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104806 TODAYS TODAY'S BUSINESS SOLUTIONS INC 9921 11/05/19 02 LICENSE & SUPPORT RENEWAL ** COMMENT ** INVOICE TOTAL: 795.00 * CHECK TOTAL: 809.40 104807 TOPPERE ELISA TOPPER 103019 10/30/19 01 PRAIRIE DELEGATEE ASSEMBLY 82-820-54-00-5415 46.18 02 MEETING MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 46.18 * CHECK TOTAL: 46.18 TOTAL AMOUNT PAID: 16,779.54Page 10 of 13 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,489.32$ -$ 19,489.32 1,772.53$ 1,231.46$ 22,493.31$ FINANCE11,703.46 - 11,703.46 1,073.93 880.52 13,657.91$ POLICE115,811.44 2,676.66 118,488.10 587.01 8,681.09 127,756.20$ COMMUNITY DEV.19,050.84 - 19,050.84 1,753.18 1,420.17 22,224.19$ STREETS13,033.10 235.95 13,269.05 1,202.17 961.19 15,432.41$ WATER15,207.97 276.99 15,484.96 1,416.52 1,140.39 18,041.87$ SEWER6,718.50 15.64 6,734.14 610.12 485.37 7,829.63$ PARKS23,184.27 159.52 23,343.79 1,965.18 1,708.73 27,017.70$ RECREATION19,664.15 - 19,664.15 1,298.48 1,471.12 22,433.75$ LIBRARY17,098.19 - 17,098.19 960.48 1,284.50 19,343.17$ TOTALS260,961.24$ 3,364.76$ 264,326.00$ 12,639.60$ 19,264.54$ 296,230.14$ TOTAL PAYROLL296,230.14$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYOctober 4, 2019Page 11 of 13 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,900.00 - 3,900.00 - 298.35 4,198.35 ADMINISTRATION19,989.32 - 19,989.32 1,811.04 1,058.53 22,858.89 FINANCE11,203.45 - 11,203.45 1,015.04 830.80 13,049.29 POLICE110,989.68 1,362.16 112,351.84 587.02 8,188.67 121,127.53 COMMUNITY DEV.19,050.84 - 19,050.84 1,726.00 1,397.21 22,174.05 STREETS13,033.10 - 13,033.10 1,180.79 943.55 15,157.44 WATER15,665.36 88.32 15,753.68 1,427.28 1,149.36 18,330.32 SEWER7,175.91 15.64 7,191.55 651.56 520.04 8,363.15 PARKS23,808.79 491.08 24,299.87 2,063.57 1,774.22 28,137.66 RECREATION19,098.40 - 19,098.40 1,223.73 1,422.08 21,744.21 LIBRARY17,741.89 - 17,741.89 946.89 1,322.27 20,011.05 TOTALS262,565.08$ 1,957.20$ 264,522.28$ 12,632.92$ 18,974.57$ 296,129.77$ TOTAL PAYROLL296,129.77$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYOctober 18, 2019Page 12 of 13 Library CC Check Register  (Pages 1‐ 3)10/25/2019 $2,183.89 Library Check Register  (Pages 4 ‐ 7)11/18/2019 16,779.54 Glatfelter Liability Ins. ‐ Installment #10 10/08/2019 $918.88 Flex ‐ Aug 2019 HRA Admin Fees 10/08/2019 $20.00 Lincoln Financial ‐Oct. 2019 Life Ins 10/08/2019 30.83 IPRF ‐ Nov. 2019 Workers Comp 10/08/2019 910.84 First Non‐Profit ‐ 2019 4th Qtr Unemployment Ins 10/22/2019 172.08 Blue Cross /Blue Shield‐Nov. 2019 Health Ins 10/22/2019 5,537.74 Blue Cross /Blue Shield‐Nov. 2019 Dental Ins 10/22/2019 582.29 Dearborn National ‐ Nov. 2019 Vision Ins 10/22/2019 84.33 Marlys Young‐09/23/19 Minutes 10/22/2019 84.50 Dell‐Remote Diagnostic & Service 10/22/2019 709.92 Nicor ‐08/30/19‐09/29/19 services 10/22/2019 449.18 TOTAL BILLS PAID: $28,464.02 DATE Bi‐weekly (Page 8)10/08/2019 $19,343.17 Bi‐weekly (Page 9)10/18/2019 20,011.05 TOTAL PAYROLL:$39,354.22 TOTAL DISBURSEMENTS:$67,818.24 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, November 18, 2019 ACCOUNTS PAYABLE Page 13 of 13 May June July August September October November December January February March April2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020Library Operations Old Second $ 408,036 $ 625,661 $ 589,917 $ 562,731 $ 831,380 $ 805,514 Building Development FeesOld Second 90,345 87,625 89,174 93,668 93,111 150,030 Library Operations IMET * 8,007 8,007 8,007 8,007 8,007 8,007 Library Operations Illinois Funds 211,592 212,013 212,444 212,841 234,376 234,758 Total: $ 717,980 $ 933,307 $ 899,542 $ 877,248 $ 1,166,874 $ 1,198,309 $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD18,476$ $ 19,369 $ 18,734 $ 19,355 $ 19,306 $ 19,493 2ND PAY PERIOD19,361 19,417 19,287 18,873 18,814 20,011 3RD PAY PERIOD 19,324 - - - - - Total 57,162$ 38,786$ 38,021$ 38,228$ 38,120$ 39,504$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of October 31, 2019FISCAL YEAR 2020 % of Fiscal Year8% 17% 25% 33% 42% 50%Year-to-Date FISCAL YEAR 2020 ACCOUNT NUMBER DESCRIPTION May-19 June-19 July-19 August-19 September-19 October-19 Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 58,036298,555 12,30025,236278,962 22,101695,188699,22099.42%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE65,634337,641 13,91028,540315,483 24,994786,202793,02899.14%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX1,460- 862103- 1,5013,927 5,250 74.80%82-000-41-00-4170 STATE GRANTS- - - - 21,151- 21,151 20,000 105.76%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES4347124921,6692791,1684,753 8,500 55.92%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS1,1938828809909664755,386 8,000 67.32%82-000-44-00-4422 COPY FEES2943224413992643612,081 3,750 55.49%82-000-44-00-4439 PROGRAM FEES- 152023- - 58 - 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS7356808171,0791,3771,3946,082 10,000 60.82%Miscellaneous82-000-48-00-4820 RENTAL INCOME200- - 175- 325700 2,000 35.00%82-000-48-00-4850 MISCELLANEOUS INCOME1,98137052- - 272,431 2,000 121.53%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL5,5881,8302,0021,8301,8302,00215,080 25,003 60.31%TOTAL REVENUES: LIBRARY 135,555 641,006 31,77760,044620,311 54,3481,543,0401,576,75197.86%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES30,98821,45120,90320,90320,90220,903136,049278,39448.87%82-820-50-00-5015 PART-TIME SALARIES19,54912,67512,56012,75212,65113,93884,125 196,00042.92%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION2,8211,9571,9071,9071,9071,90712,408 25,541 48.58%82-820-52-00-5214 FICA CONTRIBUTION3,8042,5522,5012,5162,5082,60716,488 35,544 46.39%82-820-52-00-5216 GROUP HEALTH INSURANCE11,0995,3015,1125,4615,1585,03437,166 81,184 45.78%82-820-52-00-5222 GROUP LIFE INSURANCE313131313131185 387 47.80%82-820-52-00-5223 DENTAL INSURANCE1,1655825825825825824,076 6,987 58.34%82-820-52-00-5224 VISION INSURANCE1698484848484590 1,012 58.33%82-820-52-00-5230 UNEMPLOYMENT INSURANCE172- 172- - 172516 750 68.83%82-820-52-00-5231 LIABILITY INSURANCE5,4161,8301,8301,8301,8301,83014,564 24,253 60.05%Contractual Services82-820-54-00-5412 TRAINING & CONFERENCES- - - - - - - 2,000 0.00%82-820-54-00-5415 TRAVEL & LODGING- - - - - - - 1,500 0.00%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - 485(52) 55488 2,000 24.41%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2020 BUDGET REPORTFor the Month Ended October 31, 20191 % of Fiscal Year8% 17% 25% 33% 42% 50%Year-to-Date FISCAL YEAR 2020 ACCOUNT NUMBER DESCRIPTION May-19 June-19 July-19 August-19 September-19 October-19 Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2020 BUDGET REPORTFor the Month Ended October 31, 201982-820-54-00-5440 TELECOMMUNICATIONS- 832- 842- 4222,095 6,000 34.92%82-820-54-00-5452 POSTAGE & SHIPPING- 45982020102 750 13.63%82-820-54-00-5460 DUES & SUBSCRIPTIONS1,5331313- 1191,6503,328 11,000 30.25%82-820-54-00-5462 PROFESSIONAL SERVICES4,0591,9831,1813,3841,3392,750 14,69740,000 35.32%82-820-54-00-5466 LEGAL SERVICES- - - 630- - 630 3,000 21.00%82-820-54-00-5468 AUTOMATION2,249- - 3,804 -4,29910,351 20,000 51.76%82-820-54-00-5480 UTILITIES- - 559774- 8252,158 11,130 19.39%82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE2484,9217,3591,3432,6409,52726,038 50,000 52.08%82-820-54-00-5498 PAYING AGENT FEES- 1,100- 589- 1,6891,700 132.74%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 1124375005281,0112,588 8,000 32.36%82-820-56-00-5620 OPERATING SUPPLIES- 30923408- - 740 3,000 24.68%82-820-56-00-5621 CUSTODIAL SUPPLIES- 1,397- 1209181002,534 8,000 31.68%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - 2,000 0.00%82-820-56-00-5671 LIBRARY PROGRAMMING- 2261- 376131589 1,000 58.95%82-820-56-00-5675 EMPLOYEE RECOGNITION- - - - 70- 70 200 35.22%82-820-56-00-5685 DVD'S- - - - - - - 500 0.00%82-820-56-00-5686 BOOKS- - - 273- 22295 1,500 19.67%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT- - - - - - - 50,000 0.00%82-820-84-00-8050 INTEREST PAYMENT- 11,306- - - - 11,306 22,613 50.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 585,0000.00%82-820-99-00-8050 INTEREST PAYMENT- 69,700- - - - 69,700 139,40050.00%TOTAL FUND REVENUES135,555 641,006 31,77760,044620,311 54,3481,543,0401,576,75197.86%TOTAL FUND EXPENDITURES83,303138,204 55,32559,22651,61367,898455,5691,620,34528.12%FUND SURPLUS (DEFICIT)52,251502,802 (23,548) 818568,697 (13,550) 1,087,471(43,594) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES9,8004,4007,3002,80059,9003,75087,950 50,000 175.90%84-000-45-00-4500 INVESTMENT EARNINGS625056626057348 100 347.66%84-000-48-00-4850 MISCELLANEOUS INCOME- 29- - - - 29 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL9,8624,4797,3562,86259,9603,80788,326 50,100 176.30%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS- - - - - - - 3,500 0.00%2 % of Fiscal Year8% 17% 25% 33% 42% 50%Year-to-Date FISCAL YEAR 2020 ACCOUNT NUMBER DESCRIPTION May-19 June-19 July-19 August-19 September-19 October-19 Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2020 BUDGET REPORTFor the Month Ended October 31, 201984-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - 15,000 0.00%84-840-56-00-5683 AUDIO BOOKS- 157233952403751,100 3,500 31.42%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC- - 343100- - 443 500 88.53%84-840-56-00-5685 DVD'S- 1271192463132221,028 3,000 34.25%84-840-56-00-5686 BOOKS- 1,9583,7132,4272,3642,94113,402 50,000 26.80%TOTAL FUND REVENUES9,8624,4797,3562,86259,9603,80788,326 50,100 176.30%TOTAL FUND EXPENDITURES- 2,2414,4082,8672,9183,53815,972 75,500 21.16%FUND SURPLUS (DEFICIT)9,8622,2382,948(5) 57,04226972,354 (25,400) 3 DATE: 11/04/2019 UNITED CITY OF YORKVILLE PAGE: 1TIME: 09:38:17 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 06PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2019 BEGINNING BALANCE 74,987.16 AP-190513B 05/06/2019 01 BOOKS BAKER & TAYLOR 104703 2034422390-B 58.24 05/06/2019 02 BOOKS BAKER & TAYLOR 104703 2034437996-B 60.16 05/06/2019 03 WASHER TOSS GAME, CRAFT ORIENTAL TRADING CO 104706 695971245-01 69.31 AP-190525MB 05/14/2019 25 AMAZON-SCREEN LIGHTING KIT, FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 413.89 05/14/2019 26 JEWEL-COOKIE TRAY FOR PATRON FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 42.96 GJ-190531LB 06/03/2019 06 May 2019 Deposits 487.00 CR-C190521 05/21/2019 06 KONICA MFP REIMB 006 0000000012 100.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 644.56 587.0002 AP-190610B 06/04/2019 01 BOOKS BAKER & TAYLOR 104718 2034546750 20.69 06/04/2019 02 JULY 201, 2019 MAGIC AND ART DANIEL LAIB 104721 552 300.00 AP-190618M 06/18/2019 01 FABRICATE AND INSTALL A MAIN AURORA SIGN CO 104730 190511-1 12,497.00 AP-190625MB 06/20/2019 139 AMAZON-IPAD, ENVELOPES, FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 686.29 06/20/2019 140 AMAZON-IPAD CASE FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 14.99 06/20/2019 141 PANERA-3 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 142 GRACE COFFEE-2 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 20.00 06/20/2019 143 AMAZON-MOVIE CLAPPER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 9.54 06/20/2019 144 AMAZON-MOVIE PARTY PROPS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 58.94 06/20/2019 145 TARGET-DVDS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 38.00 06/20/2019 146 STARBUCKS- 3 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 147 NCG-GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 78.00 06/20/2019 148 AMAZON-RED CARPET ISLE RUNNER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 49.99 06/20/2019 149 AMAZON-BEISTLE CUTOUTS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 12.90 _________________________________ TOTAL PERIOD 02 ACTIVITY 13,846.34 0.0003 AP-072919VD 07/29/2019 03 BOOKS FOR FRIENDS :VOID 104738 THE READING WAREHOUS 194537 148.83 AP-190708 07/01/2019 01 BOOKS BAKER & TAYLOR 104731 2034568271 66.09 07/01/2019 02 BOOKS BAKER & TAYLOR 104731 2034591302 56.95 07/01/2019 03 BOOKS FOR FRIENDS SUMMER THE READING WAREHOUS 194537 148.83 AP-190725M 07/22/2019 166 BOEGERS LANDSCAPE-FOUNTAIN FIRST NATIONAL BANK 900077 072519-D.DEBORD 449.00 07/22/2019 167 GROUND EFFECTS-MEXICAN PEBBLES FIRST NATIONAL BANK 900077 072519-J.WEISS 8.05 07/22/2019 168 READING WAREHOUSE-BOOKS FIRST NATIONAL BANK 900077 072519-J.WEISS 148.83 07/22/2019 169 MENARDS-PLANTER, DIRT, PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 161.79 07/22/2019 170 MENARDS-PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 39.74 07/22/2019 171 TARGET-SUMMER READING PROGRAM FIRST NATIONAL BANK 900077 072519-J.WEISS 69.89 GJ-190731LB 08/02/2019 06 July 2019 Deposits 449.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,149.17 597.8304 AP-190812 08/05/2019 01 2 BRICKS KING & SONS MONUMENT 104748 071119 60.00 GJ-190831LB 09/03/2019 07 August 2019 Deposits 265.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 60.00 265.0005 AP-190909 09/04/2019 01 2019 ICE CREAM SOCIAL MUSICAL CHARLES E. STEWART 104766 091419 300.00 GJ-190930LB 10/01/2019 05 September 2019 Deposits 750.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 300.00 750.0006 AP-191014 10/01/2019 01 MAIN MONUMENT SIGN AURORA SIGN CO 104774 190511-2 12,997.00 DATE: 11/04/2019 UNITED CITY OF YORKVILLE PAGE: 2TIME: 09:38:18 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 06PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________06 AP-191014 10/01/2019 02 BOOKS BAKER & TAYLOR 104776 2034756989 151.18 10/01/2019 03 BOOKS BAKER & TAYLOR 104776 2034770138 9.77 10/01/2019 04 BOOKS BAKER & TAYLOR 104776 2034784292 27.27 AP-191025M 10/15/2019 207 WALMART-MOVIE SNACKS FIRST NATIONAL BANK 900080 102519-S.AUGUSTINE 10.44 GJ-191031LB 11/01/2019 06 Oct 2019 Deposits 1,598.12 _________________________________ TOTAL PERIOD 06 ACTIVITY 13,195.66 1,598.12 TOTAL ACCOUNT ACTIVITY 29,195.73 3,797.95 ENDING BALANCE 49,589.38 GRAND TOTAL 0.00 49,589.38 TOTAL DIFFERENCE 0.00 49,589.38 October YTD % of FY 2020 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes 47,095$ 1,481,390$ 99.3% 1,492,248$ 1,444,764$ 2.54% Intergovernmental Personal Property Replacement Tax 1,501$ 3,927$ 74.8%5,250$ 2,715$ 44.65% State Grants - 21,151 105.8% 20,000 25,211 -16.10% Total Intergovernmental 1,501$ 25,078$ 99.3% 25,250$ 27,926$ -10.20% Library Fines 1,168$ 4,753$ 55.9%8,500$ 4,156$ 14.38% Charges for Services Library Subscription Cards 475$ 5,386$ 67.3%8,000$ 4,933$ 9.17% Copy Fees 361 2,081 55.5%3,750 2,231 -6.73% Program Fees - 58 0.0%- 1 5725.00% Total Charges for Services 836$ 7,525$ 64.0% 11,750$ 7,165$ 5.02% Investment Earnings 1,394$ 6,082$ 60.8% 10,000$ 3,329$ 82.72% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.0%-$ -$ 0.00% Rental Income 325 700 35.0%2,000 775 -9.68% DVD Rental Income - - 0.0%- 1,108 -100.00% Miscellaneous Income 27 2,431 121.5%2,000 128 1798.93% Transfer In 2,002 15,080 60.3% 25,003 14,499 4.01% Total Miscellaneous & Transfers 2,354$ 18,211$ 62.8% 29,003$ 16,510$ 10.30% Total Revenues and Transfers 54,348$ 1,543,040$ 97.9% 1,576,751$ 1,503,850$ 2.61% Expenditures Library Operations 67,898$ 455,569$ 28.1%1,620,345$ 443,095$ 2.82% 50 Salaries 34,840 220,174 46.4% 474,394 212,842 3.44% 52 Benefits 12,248 85,994 49.0% 175,658 85,531 0.54% 54 Contractual Services 19,547 61,576 41.3% 149,080 44,509 38.35% 56 Supplies 1,263 6,818 28.2% 24,200 11,662 -41.54% 99 Debt Service - 81,006 10.2% 797,013 88,550 -8.52% Total Expenditures and Transfers 67,898$ 455,569$ 28.1% 1,620,345$ 443,095$ 2.82% Surplus(Deficit)(13,550)$ 1,087,471$ (43,594)$ 1,060,755$ *October represents 50% of fiscal year 2020 YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ended October 31, 2019 * Fiscal Year 2019 For the Month Ended October 31, 2018 LIBRARY DIRECTOR REPORT—October 2019 Facilities Management- The Chiller screens were installed at a cost of $475 that initially was not quoted in the proposal. Company reduced the price of installation from $875. Installer was here all day. This could not have been done by staff. RJ O’Neil was called on 10/31/19 due to a problem with the water pump making loud noises. Equipment was cleaned and oiled and this solved the problem. Company came to do preventive maintenance and discovered that the boiler #1 had several burners cracked. Discussed at the Physical Facilities Committee meeting and decision made to approve the repair. Parts are now on order. The painter replaced the siding and did the painting on 11/5/19. Scheduled the Fall clean up with the landscaper but will need to be rescheduled due to snow on 11/11/19. Called Sound Inc. as we did not have the password to get into the system to see the library cameras that are on the computer in the Telecomm Room. No service charge billed as it was their vault that technician never wrote it down. Public Relations- Staff dealt with the patron who experienced the theft in the library. Routine press releases sent to the media. Yorkville Public Library participated in Biz Boo a Halloween activity sponsored by the Yorkville Chamber of Commerce and local businesses. Meetings- Attended the Delegates Assembly of Prairie Cat in Dekalb on 10/30/19. Attended the Homeless Program with managers at Yorkville High School sponsored by PADS on 10/7/19. Attended the Physical Facilities Committee meeting on 10/10/19. Attended the City BBQ with staff 10/23/19. Met with board members Garcia and Crawford to go over the director’s evaluation. . Staff – We held our Staff Day on October 11th and dealt with Homeless Patrons. We watched the movie, “The Public” and had small group discussions. Barb Johnson representing PADS gave an overview of their services. We feel that we are better prepared this year. Started issuing a Director’s Update to staff highlighting what is going on in the library specifically Board actions and building issues. Held our 2nd Annual Halloween Costume Contest with prizes awarded. First place went to Shelley Augustine also known as the Cat Lady, second place to Sharyl Knox, the good witch and third place to Jennette Weiss, our Monarch butterfly. Next will be our 1st Ugly Sweater Contest in December. We interviewed a candidate for the Youth Services Clerk position and decided to hire her. She went for the background check and recently withdrew from consideration. We are losing people as the background checks are taking weeks to come back. We will start screening and interviewing for the position once again. Library Operations- There was a theft in the adult computer section. Person left their wallet unattended. Fifty dollars taken but wallet left. That is why we were trying to see the theft on tape. When the technician taped into the system with the new password, we discovered that the camera has not been recording since September. Our system is outdated, and a representative of the company is coming at the end of the month to meet with me to go over a proposal. Volunteered to review resumes after the Interviewing Program scheduled on 10/12/19 for teens and adult. We had no one show for the program on a Saturday. Grant/Projects/Programs- Adult program on Financial Literacy was held with a low turnout. The children’s program was well received. Tots and Toddlers made piggy banks and the book club received their own book funded by the grant. Report is due in December. Hosted the ChiLUG programs once again with over 70 people in attendance. The 4-H held a Science Coding activity at the library. Friends- Programs, Activities Adult Programs Men’s Book Club 7 Friends Meeting 13 Lunch Bunch 6 American Legion Senior Fair 10 Social Security7 Long Term Care Planning 3 Creative Writing 12 Threads and More 12 Movie Matinee 12 Passive Programs Total 49 Includes the puzzles, chess board and art wall. TOTAL ADULT ATTENDANCE 82 Children Programs Drop-In Storytime (3) 32 Tots and Toddlers (2) 77 LEGO Duplo 11 Dance party 10 Panera (2) 49 Book Club (1-2 grades) 10 Book Club (3-5 grades) 8 Literacy Centers 24 Morning/afternoon Read 5 TAG (3) 20 Lapsit 6 Window Art 6 ChiLUG 70 4-h Science Coding 23 Read with Paws 11 Escape Room 16 Museum Pass Program Brookfield Zoo 6 Legoland Discovery 1 Total 7 TOTAL CHILDREN’S ATTENDANCE 386 Passive Programs for October Included Games, Magnet Shapes, Teen Coloring, Read with Rusty, Pumpkin Find, Surprise in Book, Candy Corn Guess, Trick or Treat Cut Out, Uncarved Pumpkin Contest, Color Pages, Bone Bridge, Money Sort and Money Game. TOTAL PARTICIPATION FOR PASSIVE PROGRAMS 561 Computer Use Adult 344 Young Adult 42 Children 30 TOTAL COMPUTER USE 416 Database & E-book Use Ancestry database 15 Gale 10 Omni E-Book 737 E-Audio 446 (284 Users) E-Read IL 51 E-Book Audio 98 (43 Users) Circulation Checkouts 14,990 New Patrons Added 84 New Items Added 607 Teen Volunteers Mikayla Mika, Juleah Richardson, Katelyn Tugman, Courtney Morse, Kaelie Monero, Bree Weiss, Lexi Mika, Joey Koenig, Leah Nieman, Elianna Black, Leah English, Mikayla Moi, Brooklyn Souza, Mark Sanford, and Naytona Faedtke. Adult Volunteers: Nancy Aschauer, Sands McCormick Uridil, Theron Garcia, Fox Valley Therapy Dog Group and 4-H Volunteers. Meeting Room 4 Rental, 18 Programs Proctored Test 1 Patron Count 5,814. YORKVILLE STATISTICS FOR FY20 PrairieCat Month All Transacti ons web renewals checkouts + renewals checkouts renewals all holds placed holds filled checkins Items lent to other libraries Items borrowe d from other libraries Items to Reciprocal Borrowers atYorkville Items added Patrons added e- commerc e MAY 14,800 6,868 5,767 1,101 395 1,663 5,873 775 1,329 313 436 59 418.35 JUNE 17,904 9,107 7,996 1,111 395 1,529 6,873 1,012 1,246 310 341 170 325.65 JUL 18,576 8,666 7,399 1,267 503 1,687 7,720 948 1,280 329 285 115 296.35 AUG 15,509 6,921 5,871 1,050 421 1,707 6,460 966 1,396 269 310 108 130.35 SEP 13,372 833 6,071 5,661 410 415 1,665 5,221 821 1,362 199 285 101 235 OCT 14,990 843 6,589 6,198 391 532 1,785 6,084 886 1,439 208 607 84 NOV DEC JAN FEB MAR APR DATABASE USEAGE FOR FY20 ANCESTRY GALE E-READ IL OMNI OCLC SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 7 16 17 35 34 71 30 629 398 259 0 22 7 JUN 62 108 1 2 33 58 31 717 401 279 0 11 5 JUL 97 81 2 2 47 78 36 794 433 289 0 11 14 AUG 92 44 4 13 50 94 39 658 394 281 0 23 19 SEP 108 39 7 30 44 78 47 668 414 272 0 25 11 OCT 15 13 10 31 51 98 43 737 446 284 2 NOV DEC JAN FEB MAR APR October 22, 2019 Yorkville Public Library 902 Game Farm Rd Yorkville, IL. 60560 Attn: Ms. Elisa Topper Re: Power to new entrance sign Dear Madam: We propose to furnish and install a 20 amp 120 volt circuit to the new sign. The new circuit will originate in the original section of the library. We will do our best to utilize existing conduit routes but cannot guarantee that there will not be a need to run some conduit on the surface of existing walls. This circuit will be energized all the time per the email requirements sent to me. We are told there is an existing circuit powering the sign. Our circuit will power the message part of the sign. We will need to bore a raceway from the sign to the library building to complete our work. This includes crossing the entrance road. Landscape repair is excluded. We will need to enter the new sign on the surface unless there was a raceway installed when the new sign was set. The cost for this work will be Six Thousand Two Hundred Fifty and no/100 ($6,250.00) Dollars. Thanking you for the opportunity of quoting on this work and hoping to be of service, we remain, Very truly yours, Craig R. Martin, President Frost Electric Co.,Inc. 17W715 Butterfield Rd. • Suite D • Oakbrook Terrace, IL 60181 •Phone: 847 459 1220 • Fax: 630 953 5949 November 8, 2019 Bid # 1909-07-A Page 1 of 2 Russell Walter Yorkville Public Library 902 Game Farm Rd Yorkville, IL 60560 Re: Library Wireless Network 1.0 Cabling Specifications 1.1 Install 6 category 6 non-plenum data cables for wireless access points; terminate on customer patch panel 2.0 Equipment Specifications 2.1 Install up to 12 Ubiquiti Unifi Pro wireless access points at $140 each 2.2 Install and configure Ubiquiti wireless network controller software on customer server 2.3 Option to install up to 12 Aruba IAP 207 WAPs at $223 each; install and configure Aruba 7008 wireless network controller at $2,247. 3.0 Configuration 3.1 All cables will be tested for continuity, wire mapping and primary electrical performance. 3.2 All faceplates and patch panels will be machine-print labeled and correspond to customer-approved numbering system. 3.3 Allowance for up to 12 engineering hours for wireless network design and implementation 3.4 Provide coverage heat maps for installed WAPs 3.5 Provide as-built prints identifying all WAPs as installed 4.0 Budgetary Pricing 4.1 Cabling Material Cost $ 417.10 Labor Cost $ 2,640.00 Total $ 3,057.10 4.2 WAPs and Controller 4.2.1 Ubiquiti Equipment Cost $ 1,680.00 Professional Services $ 1,680.00 Total $ 3,360.00 4.2.2 Aruba Equipment Cost $ 2,676.00 Professional Services $ 1,680.00 Total $ 4,356.00 17W715 Butterfield Rd. • Suite D • Oakbrook Terrace, IL 60181 •Phone: 847 459 1220 • Fax: 630 953 5949 November 8, 2019 Bid # 1909-07-A Page 2 of 2 5.0 Internet Service from First Communications (see attachment also) 5.1 Using Comcast as ‘last mile’ 300 x 25 per mo. $ 404.85 500 x 35 $ 764.85 1000 x 35 $ 924.85 Any alterations or deviations from the above specifications may involve extra costs with the additional cost being specifically stated in writing and completed only upon approval of the customer. Actual costs may vary when unexpected conditions are encountered. A revised estimate or quote may be required. This project will proceed only upon consent of the customer under those conditions. Permits and fees will be at an additional cost if required. Clauses appending certificates of insurance modifying terms of existing policies beyond simple additional insured may involve legal and business review at an additional charge. All agreements are contingent upon strikes, accidents or delays beyond our control. This proposal is valid for thirty days. If not directed to proceed within thirty days of the proposal date, prices may change. Acceptance of this proposal shall be in the form of a signed acceptance form and a check for 50% of the total cost with balance due net 30 from completion; or on smaller installations where the down payment is waived, final payment is due on completion. If awarded this proposal, adequate notification must be provided to insure the availability of resources and material. Best regards, Jack Bush S & G Communication Inc. Acceptance Form This proposal is hereby accepted by customer and is granted to S & G Communications Inc. Signature: _________________________ Date: _________________ 17W715 Butterfield Rd. • Suite D • Oakbrook Terrace, IL 60181 •Phone: 847 459 1220 • Fax: 630 953 5949 November 13, 2019 Bid # 1909-07-B Page 1 of 2 Russell Walter Yorkville Public Library 902 Game Farm Rd Yorkville, IL 60560 Re: Library Wireless Network 1.0 Cabling Specifications 1.1 Install 6 category 6 non-plenum data cables for wireless access points; terminate on customer patch panel 2.0 Equipment Specifications 2.1 Install up to 12 Ubiquiti Unifi Pro wireless access points at $140 each 2.2 Install and configure Ubiquiti wireless network controller software on customer server 2.3 Option to install up to 12 Aruba IAP 207 WAPs at $223 each. 3.0 Configuration 3.1 All cables will be tested for continuity, wire mapping and primary electrical performance. 3.2 All faceplates and patch panels will be machine-print labeled and correspond to customer-approved numbering system. 3.3 Allowance for up to 12 engineering hours for wireless network design and implementation 3.4 Provide coverage heat maps for installed WAPs 3.5 Provide as-built prints identifying all WAPs as installed 4.0 Budgetary Pricing 4.1 Cabling Material Cost $ 417.10 Labor Cost $ 2,640.00 Total $ 3,057.10 4.2 WAPs and Controller 4.2.1 Ubiquiti Equipment Cost $ 1,680.00 Professional Services $ 1,680.00 Total $ 3,360.00 4.2.2 Aruba Equipment Cost $ 2,676.00 Professional Services $ 1,680.00 Total $ 4,356.00 5.0 Internet Service from First Communications (see attachment also) 17W715 Butterfield Rd. • Suite D • Oakbrook Terrace, IL 60181 •Phone: 847 459 1220 • Fax: 630 953 5949 November 13, 2019 Bid # 1909-07-B Page 2 of 2 5.1 Using Comcast as ‘last mile’ 300 x 25 per mo. $ 404.85 500 x 35 $ 764.85 1000 x 35 $ 924.85 Any alterations or deviations from the above specifications may involve extra costs with the additional cost being specifically stated in writing and completed only upon approval of the customer. Actual costs may vary when unexpected conditions are encountered. A revised estimate or quote may be required. This project will proceed only upon consent of the customer under those conditions. Permits and fees will be at an additional cost if required. Clauses appending certificates of insurance modifying terms of existing policies beyond simple additional insured may involve legal and business review at an additional charge. All agreements are contingent upon strikes, accidents or delays beyond our control. This proposal is valid for thirty days. If not directed to proceed within thirty days of the proposal date, prices may change. Acceptance of this proposal shall be in the form of a signed acceptance form and a check for 50% of the total cost with balance due net 30 from completion; or on smaller installations where the down payment is waived, final payment is due on completion. If awarded this proposal, adequate notification must be provided to insure the availability of resources and material. Best regards, Jack Bush S & G Communication Inc. Acceptance Form This proposal is hereby accepted by customer and is granted to S & G Communications Inc. Signature: _________________________ Date: _________________ 1 Date: November 1, 2019 Project: 26155 Elisa Topper Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 Mobile Phone: (847) 420-1802 E-mail: elisa.topper@yorkville.lib.il.us EXISTING ROOF SYSTEM Dyna-Guard snow retention system will be installed on the roof over all sidewalks and doorways (approximately 170 linear feet). See photos for specific locations. *16' of snow guard over window on West side of building has been removed from the quote. INVESTMENT: $9,780.00 INITIALS______ Gutter Guards - $4,835.00 INITIALS______ Custom gutter guards will be fabricated from .050" perforated mill finish aluminum and installed on all gutters. 2 NOTES 1/3 down payment will be due after the contract is signed. Final Payment Upon Completion If payment is not received within 20 days, 2% interest per month will begin to accrue. All quotes within this proposal shall be good for a period of 30 days. All materials and workmanship will be carried out according to standard roofing practices. Any alterations in the above stated contract will be submitted in writing for prior approval. All agreements are contingent upon strikes, accidents or delays beyond our control. Our workers are fully covered by Workman’s Compensation and Liability insurance. Showalter Roofing Service, Inc. is fully licensed, bonded and insured. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be as stated in the terms of this agreement. All work will be carried out in a timely fashion. SRSI will only be responsible for damages in as much as they were negligent to carry out their work in a professional manner. SRSI will not be responsible for ponding water on low slope roofs, we will also not be responsible for the following items: leakage due to ice damming, damage to driveways, damage to items left in the attic area, cleanup of attic area due to space boards, nail pops or cracks caused by the removal and replacement. Sincerely, Alex Savino Alex Savino Sheet Metal Dept. Manager Showalter Roofing Service, Inc. Rising to Great Heights to Serve You! Acceptance:__________________________________________ Date:____________________ Project #26155 902 Game Farm Road, Yorkville, IL 60560 3 Detail Pictures Detailed Description 16’ removed from quote 4 Detail Pictures Detailed Description Leaf guard sample Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2019-61 Discussion of Revising Section 2.7 Drug Free Workplace Policy, Employee Manual City Council – November 12, 2019 ADM 10-16-19 ADM 2019-61 Majority Approval Consideration of a revision to Section 2.7 Drug Free Workplace Policy of the City of Yorkville Employee Manual Erin Willrett Administration Name Department Moved forward to City Council agenda. Summary Revising Section 2.7 Drug Free Workplace Policy of the City of Yorkville Employee Manual. Background Section 2.7 outlines the drug free workplace policy for all employees, including Non-DOT and DOT employees. With the passage of the Adult-Use Cannabis Regulation and Tax Act and the effective date of January 1, 2020, the Act legalized the possession and private use of cannabis for Illinois residents over 21 years of age. In order to accommodate the new law with our personnel practices, an update to the policy has been created. This policy will be applied in a non- discriminatory manner. The attached is a re-write of section 2.7 in its entirety. However, the Appendices A, B, and C will remain intact, but with references to the “Medical Review Officer” removed as the City has no such position. The new language outlines the expectations of employees regarding substance use. The new language simply states that employees who have a CDL (DOT Employees) still follow the guidelines for DOT testing, which can be amended from time-to-time by state law and currently prohibit. The City must comply with state and federal laws regarding a drug free workplace. Employees cannot work while under the influence or impaired, even if the alcohol or soon-to-be- legal cannabis is used off-duty. The City can still require a drug test of alcohol, cannabis, or other drugs if there is reasonable suspicion. The City encourages employees to contact the EAP or get help if they have a drug or alcohol problem. The new language allows the City discretion for testing an employee to evaluate circumstances on a case-by-case basis. Language was added to include that employees who are convicted for a drug statute conviction that they have no later than five days to notify the City after such conviction. Once again, the City does have discretion when looking into the convictions, as to the future employment action. Other items have also been cleaned up within the policy. The period of testing to return to duty has been changed to 365 days from 30 days. This applies largely to seasonal staff, and would allow a relaxation of current policy, by giving a longer period of time between employment dates that an employee could return to work without being drug tested. In these situations, we found that there was a number of instructors and seasonal staff that would have lag time of ~45 days between sessions; under the current policy the employee would have to be drug tested to work after only 31 days of lapse. Memorandum To: City Council From: Erin Willrett, City Administrator CC: Bart Olson, City Administrator Date: October 16, 2019 Subject: Revising Section 2.7 Drug Free Workplace Policy, City of Yorkville Employee Manual Lastly, staff is suggesting an increase to the Post-Accident testing damage amount threshold. The current standard is that a drug test must occur for any damage to a vehicle or property in excess of $500 for non-DOT employees and $250 for DOT employees; we propose to change that threshold to $1,500 for both DOT and non-DOT employees. Recommendation Staff recommends amending Section 2.7 Drug Free Workplace Policy of the City of Yorkville Employee Manual to comply with the Adult-Use Cannabis Regulation and Tax Act. Resolution No. 2019-___ Page 1 Resolution No. 2019-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN AMENDMENT TO THE UNITED CITY OF YORKVILLE EMPLOYEE MANUAL WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the City desires to amend the portion of its Employee Manual which addresses the Drug Free Workplace Policy in order to come in compliance the Adult-Use Cannabis Regulation and Tax Act, which pertains to Illinois residents over 21 years of age; and, WHEREAS, it has been determined to be in the best interests of the City to amend Section 2.7 of the Employee Manual, in the form attached hereto in Exhibit “A”. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois that Section 2.7 of the United City of Yorkville Employee Manual in the form set forth on Exhibit “A” attached hereto and incorporated herein are hereby adopted. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2019. ______________________________ City Clerk KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ______________________, 2019. Resolution No. 2019-___ Page 2 ______________________________ MAYOR Attest: ____________________________ City Clerk UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 1 4839-8142-0713.v1-10/8/2019 12:21 PM Section 2.7 Alcohol and Drug-Free Workplace Policy & Program (“Policy”) a. Purpose of the Policy: United City of Yorkville has a strong commitment to its employees to provide a safe workplace and to establish health care programs that promote employee health and well-being. Consistent with the spirit and intent of this commitment, the City has established this policy regarding drug and alcohol abuse. Quite simply, the City’s goal will continue to be one of establishing and maintaining a work environment that is free from the effects of alcohol and drug abuse. While the City has no intention of intruding into the private lives of its employees, the City does expect employees to report for work in condition to perform their duties. The City recognizes that alcohol and drugs can have an impact on the work place and our ability to accomplish our goal of an alcohol and drug-free work environment. b. Preliminary Information: 1. Be assured that we respect the rights of our employees who are registered patients with debilitating medical conditions who are engaging in the medical use of marijuana in compliance with the law. Therefore, this Policy will be construed in a manner consistent with our rights and obligations under the Illinois Medical Cannabis Program, including any applicable interpretative rules that may apply. While the City will not penalize an employee solely for his or her status as a registered qualifying patient under the Compassionate Use of Medical Cannabis Program Act, any employee who is a registered qualifying patient is nevertheless required to comply with this Policy and is subject to discipline up to and including discharge for violations of this Policy and Program. 2. We encourage any employee with a drug or alcohol abuse problem to voluntarily submit to available treatment, including through the City’s Employee Assistance Program. In an effort to maintain the high standards of health and safety to which we are committed, we have defined our policy and rules of acceptable conduct in this sensitive area, consistent with the federal Drug-Free Workplace Act, 41 U.S.C. §701 and the Illinois Drug Free Workplace Act, 30 ILCS 580, to the extent applicable. 3. Employees who hold safety sensitive positions and/or jobs that are covered by the Department of Transportation drug and alcohol guidelines (“DOT”) will be required to adhere to all applicable laws and regulations related to drug and alcohol use, abuse and testing, etc. In the event of a conflict between a provision of this Policy and the DOT regulations, the DOT regulations will govern in all cases. UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 2 4839-8142-0713.v1-10/8/2019 12:21 PM 4. Employees covered by a collective bargaining agreement (“CBA”) are required to comply with this Policy and the applicable terms of the CBA. In the event of a conflict between this Policy and the terms of the CBA, the CBA will govern for applicable employees. c. “Drugs” defined: The term “drug” as used in this Policy refers to both legal and illegal controlled substances unless the legal use is pursuant to the instruction of a medical professional licensed to prescribe or advise individuals on the use of drugs who has been informed of the employee’s job duties and has advised that the substance does not adversely affect the employee’s ability to safely perform his or her job. The term “drug” also includes, but is not limited to, cannabis, cocaine, PCP, heroin, morphine, amphetamines and barbiturates. d. Forms/Receipt/Other: Appendices A, B, and C are attached and have been incorporated into this Policy by reference for use by the City when applicable pursuant to this Policy and/or when otherwise required and consistent with our legal obligations. e. Policy Prohibitions (not an all-inclusive list): 1. The use, sale, purchase, manufacture, distribution, dispensation, transfer, or possession of any drug (as defined earlier) and/or alcohol, is prohibited on City premises, and is cause for immediate discharge. The phrase “City premises” includes (without limitation) all job sites, land, property, buildings, structures, installations, parking lots, machinery, vehicles or other means of transportation owned or managed by or leased to City or otherwise being utilized for the City business, and private vehicles while parked or operated on the City premises. Any illegal substances found on City premises will be turned over to the appropriate law enforcement agency and may result in criminal prosecution. 2. Employees are prohibited from working with a detectable amount of alcohol or drugs in their system. Employees are also prohibited from consuming any amount of alcohol or drugs during working time, on-call periods, or during breaks. Any employee violating this prohibition will be subject to disciplinary action up to and including immediate discharge. (Consequently, employees are not allowed to consume alcohol or cannabis during meals or breaks.) 3. Employees must not perform safety-sensitive duties, such as operating a motorized vehicle, if they are aware of any medical condition or have used alcohol or a drug (including prescribed medicine or cannabis) that may adversely affect their ability to perform such duties or that may affect safety, employees, or the public. Such an employee should notify his or her supervisor of the situation as soon as the employee becomes aware of the situation to determine if a reasonable accommodation may be necessary. Any employee violating this prohibition will be subject to disciplinary action up to and including immediate discharge. UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 3 4839-8142-0713.v1-10/8/2019 12:21 PM 4. Under no circumstances may an employee operate an automobile (private, rental or City owned) for business purposes while intoxicated or under the influence of or impaired by alcohol or cannabis, even if outside of working hours. Any employee violating this prohibition will be subject to disciplinary action up to and including immediate discharge. 5. The City reserves the right to inspect packages, bags, briefcases, desks, lockers, automobiles, etc., where there is a reasonable belief that illegal drugs or alcohol may be present on City property. An employee’s failure to cooperate with an investigation may result in disciplinary action, including but not limited to immediate discharge. 6. An employee suspected of being under the influence of alcohol or a drug due to specific articulable symptoms (e.g., symptoms of the employee’s speech, physical dexterity, agility, coordination, demeanor, irrational or unusual behavior, negligence or carelessness in operating equipment or machinery, disregard for the safety of the employee or others, disruption of a production or manufacturing process, or carelessness that results in any injury to the employee or others), or an employee who is involved in an on-the-job accident which results in property damage or which requires medical treatment, may be required to take a medically approved test(s), to be given by authorized medical personnel, to determine whether this Policy and Program has been violated. e. Request to Submit to Testing for Alcohol and/or Drug Use or Abuse 1. The City reserves the right to consider any employee suspected of being impaired by or under the influence of cannabis during working hours or any on-call period to be in violation of this Policy. This determination will be determined based on when the employee manifests specific, articulable symptoms while working of decreased or lessened performance of the duties or tasks of the employee’s job position, including (without limitation) symptoms of the employee’s speech, physical dexterity, agility, coordination, demeanor, irrational or unusual behavior, or negligence or carelessness in operating equipment or machinery; disregard for the safety of the employee or others, or involvement in any accident that results in damage to equipment or property or medical treatment of someone involved; disruption of a production or manufacturing process; or carelessness that results in any injury to the employee or others. 2. The City also may require an employee to submit to a drug test if the City has a good faith belief that an employee is or may be under the influence of cannabis or impaired by cannabis during working time based on articulable symptoms such as those set forth in the preceding subsection of this Policy. Employees who are required to submit to a drug test pursuant to this subsection will be afforded a reasonable opportunity to contest drug test request or results. 3. The City also may require an employee to submit to a drug or alcohol test for other reasons where it has a reasonable suspicion that an Employee is or may be in UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 4 4839-8142-0713.v1-10/8/2019 12:21 PM violation of this Policy, including (without limitation) after an employee is involved in an incident or accident that results in damage to property or equipment in excess of $1500 and/or that is sufficiently serious to require medical treatment to an employee or third party. These issues will be addressed on a case-by-case basis based on the circumstances involved to determine if a test is justified. 4. An employee’s refusal to submit to a drug and/or alcohol test upon request may result in disciplinary action, up to and including immediate discharge. Refusal includes refusing to report immediately to the testing location upon request, refusal to sign a medical test authorization form as required by the City, refusal to provide specimens unless medically incapable of doing so, and/or attempts to falsify or interfere with the testing process, including failure to comply with instructions or attempting to substitute, dilute, or otherwise change specimens to be tested. Employee consent to testing under this Policy will not act as a waiver of disciplinary action, up to and including discharge for a Policy violation. 5. While the City awaits the results of a drug and/or alcohol test, the employee may be suspended without pay. In this situation, if the results of the test are negative, the employee normally will be reimbursed for regular working time lost due to taking the test(s). e. Convictions for Drug Related Activity Employees who are convicted for off-the-job drug-related activity may be considered to be in violation of this Policy and Program. Employees shall notify the City of any criminal drug statute conviction no later than five (5) days after such conviction. In deciding what action to take, the City will conduct an individualized assessment of the situation and consider the nature of the charges, the nature of the employee’s present job assignment, the employee’s record with the City, the impact of the employee’s conviction on the City and any other factor the City may deem relevant. The City will only take employment actions related to convictions which are job related. Alternatively, and in keeping with the City’s desire to encourage treatment and rehabilitation where possible, the City may require a convicted employee to successfully complete an approved drug rehabilitation program in lieu of other disciplinary action. f. Return to Work Testing An employee who returns to work after a leave of absence for any reason lasting longer than 365 consecutive work days, may be required to submit to a return to work drug screen evaluation to ensure the employee can safely perform his essential job functions either with or without a reasonable accommodation if medically necessary. UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 5 4839-8142-0713.v1-10/8/2019 12:21 PM g. EAP or Other Reasonable Accommodations: Employees with an alcohol or drug use or abuse problem are encouraged to contact the City’s Employee Assistant Program for possible referral for treatment. The City will not discipline an employee who voluntarily seeks treatment for a substance abuse problem if the employee is not in violation of this Policy and Program or other rules of conduct. The cost of such treatment is at the employee’s expense (subject to possible coverage, if any, by group health insurance). Seeking such assistance will not be a defense for violating this Policy and Program nor will it excuse or limit the employee’s obligation to meet the City’s policies, rules of conduct, and standards, including but not limited to those regarding attendance, job performance, and safe and sober behavior on the job. h. Assurances against Retaliation Be assured that no employee who reports a possible Policy violation and/or who seeks a reasonable accommodation to deal with alcohol or drug use or abuse will not be subject to retaliation for that purpose. Of course, an employee who submits an intentionally false report of a possible policy violation will be subject to disciplinary action including immediate dismissal. Note: A report that is unsubstantiated but reported in good faith is not in violation of this Policy. UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 6 4839-8142-0713.v1-10/8/2019 12:21 PM Appendix A Acknowledgement of Receipt of Drug Free Workplace Policy and Agreement to Abide by Policy I, , hereby acknowledge that I have received a copy of the United City of Yorkville's ("City") Drug Free Workplace Policy ("Policy"). In conjunction with my receiving a copy of the Policy, I further acknowledge the following: 1. I have read the Policy and fully understand the terms contained therein and the consequences for violating any term of the Policy. 2. I understand that my compliance with all terms of the Policy is a condition of my employment with the City, and I agree to abide by all terms of the Policy. 3. As applicable, if a post-accident drug and/or alcohol (if job related) test is required under this Policy and I am seriously injured and unable to provide a specimen at the time of the accident, then this Acknowledgement shall be considered my authorization for the City to obtain hospital reports and other documents which would indicate whether there were any controlled substances and/or alcohol in my system. 4. I authorize the collection site, laboratory and/or medical review officer retained by the City to perform any and all functions which those entities and/or individuals may be required to perform pursuant to this Policy or applicable regulations. Such authorization shall include, but is not limited to, the release of test result information to the City, verification of the use of prescribed medications, obtaining information from the employee's physician, hospital, dentist or pharmacist and the reporting of negative test results with a qualifying statement in cases wherein an employee may be taking a legally prescribed drug. 5. I hereby release and hold harmless the City and its employees and agents from any liability whatsoever arising from the Policy. 6. The City reserves the right to amend or modify this Policy at any time. Employee's Signature Date UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 7 4839-8142-0713.v1-10/8/2019 12:21 PM Appendix B Drug Free Workplace Consent to Testing (Current Employee) I, , acknowledge receiving written notice of the existence of the United City of Yorkville (the "City") Drug Free Workplace Policy (the "Policy"). As a condition of continued employment or service to the City, I understand and agree that I must not use, buy, sell, accept as a gift, experiment with, traffic in or be otherwise involved with illicit or inappropriate drugs or alcohol when it could affect the safe performance of my job. I understand that the Policy does not apply to medication properly taken as prescribed by a licensed physician, except as provided by the Policy. I further understand and agree that I may be required to submit to testing for the detection of prohibited substances or alcohol based upon suspicion, following an on-the-job accident or injury, or following a violation of this policy. I understand, further, that refusal to submit to testing when requested to do so by a supervisor will result in discipline up to and including termination. My signature below indicates my understanding of this Policy and what is expected of me, my consent to be tested and my authorization to release to any collection site personnel, medical review officer or City representative the information necessary to comply with this Policy. Employee's Signature Date Witness’ Signature Date UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 8 4839-8142-0713.v1-10/8/2019 12:21 PM Appendix C Drug Free Workplace Post-Offer Consent to Testing (Applicant) I, , understand and acknowledge the following: After an offer of employment has been extended by the United City of Yorkville ("the City"), I must undergo a drug screen designed to identify whether or not I use illegal drugs. This drug screen will be administered by a clinic or lab selected by the City. All offers of employment with the United City of Yorkville are contingent on a negative drug test. Should a positive test result exist, my offer of employment will be automatically rescinded by the City, unless I submit documentation supporting the legitimate use for a specific drug or the specific drug that resulted in a positive determination. This documentation must be made either prior to or within 24 hours after the positive drug result is communicated to me. If I test positive, I may re-apply for employment with the City after a time period of twelve (12) months. I also understand and agree that should I refuse to consent to a test or test positive for the use of an illegal controlled substance, I will not commence work for the City and the job offer will be automatically rescinded. My employment is expressly conditioned on the successful passage of the pre-employment drug screen. In recognition of the requirements of the Americans with Disabilities Act (ADA), the City will not discriminate against any applicant who has successfully completed a drug or alcohol rehabilitation program. However, the ADA does not prevent the City from refusing to hire any applicant who tests positive for illicit drug use prior to employment. I authorize the collection site, laboratory and/or medical review officer retained by the City to perform any and all functions which those entities and/or individuals may be required to perform pursuant to this Policy or applicable regulations. Such authorization shall include, but is not limited to, the release of test result information to the City, verification of the use of prescribed medications, obtaining information from the applicant's physician, hospital, dentist or pharmacist and the reporting of negative test results with a qualifying statement in cases wherein an applicant may be taking a legally prescribed drug. I understand and agree my employment with the City, if any, is for no definite period of time and that the City may elect to discontinue my employment relationship for whatever reason it considers proper and at any time. I, likewise, may leave the City for whatever reason I consider proper and at any time. UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 9 4839-8142-0713.v1-10/8/2019 12:21 PM I hereby release and hold harmless the United City of Yorkville and its employees and agents from any liability whatsoever arising from this Policy. Employee's Signature Date Witness’ Signature Date PUBLIC NOTICE By action of the Yorkville Public Library Board of Trustees, the Library Board will meet on the second Monday of each month at 7:00p.m. at the Library located at 902 Game Farm Road during the 2020 calendar year. January 13 February 10 March 9 April 13 May 11 June 8 July 13 August 10 September 14 October 12 November 19 December 14 PUBLIC NOTICE By action of the Yorkville Public Library Board of Trustees, the Library will be closed for the following holidays for the calendar year 2020. New Year’s Day January 1 Wednesday Martin Luther King Day January 20 Monday President’s Day February 17 Monday Good Friday April 10 Friday (Closing at 1pm) Easter April 12 Sunday Mother’s Day May 10 Sunday Memorial Day May 25 Monday Independence Day July 4 Observed Friday, July 3 Labor Day September 7 Monday Veterans Day November 11 Wednesday Thanksgiving Eve November 25 Wednesday (Closing at 5pm) Thanksgiving Day November 26 Thursday Christmas Eve December 24 Thursday Christmas Day December 25 Friday New Year’s Eve December 31 Thursday