Public Works Packet 2019 11-19-19
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, November 19, 2019
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: October 15, 2019
New Business:
1. PW 2019-71 Snow Operations Report
2. PW 2019-72 East Orange Street Water Main Improvements – Change Order No. 1
3. PW 2019-73 Purchase of New Truck
4. PW 2019-74 Raintree Village Subdivision Units 4, 5, and 6 – Stop Sign Analysis
Old Business:
Additional Business:
2019/2020 City Council Goals – Public Works Committee
Goal Priority Staff
“Municipal Building Needs & Planning” 2 Bart Olson, Rob Fredrickson, Eric Dhuse,
James Jensen, Tim Evans & Erin Willrett
“Road to Better Roads Funding” 3 Bart Olson, Rob Fredrickson & Eric Dhuse
“Water Planning” 6 Eric Dhuse & Brad Sanderson
“School Safety (Exterior & Traffic)” 8 (tie) Eric Dhuse & James Jensen
“Quiet Zones” 14 (tie) Eric Dhuse, Erin Willrett & Brad Sanderson
“Route 47 Crossings” 19 Eric Dhuse & Brad Sanderson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, November 19, 2019
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. October 15, 2019
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2019-71 Snow Operations Report
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2019-72 East Orange Street Water Main Improvements – Change Order No. 1
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2019-73 Purchase of New Truck
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2019-74 Raintree Village Subdivision Units 4, 5, and 6 – Stop Sign Analysis
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – October 15, 2019
Public Works Committee – November 19, 2019
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 2
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, October 15, 2019, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Vice-Chairman Ken Koch Alderman Seaver Tarulis
Alderman Chris Funkhouser
Absent: Alderman Joe Plocher
Other City Officials
City Administrator Bart Olson Engineer Brad Sanderson, EEI
Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse
Other Guests: None
The meeting was called to order at 6:02pm by Vice-Chairman Ken Koch.
Citizen Comments: None
Minutes for Correction/Approval: August 20, 2019
1. Minutes of the Special Public Works Committee Meeting – August 20, 2019
2. Minutes of the Regular Public Works Committee Meeting – August 20, 2019
Both sets of minutes were approved as presented.
New Business:
1. PW 2019-61 Water Department Reports for July, August and September 2019
Mr. Dhuse said the reports were routine and some new customers were added each month.
2. PW 2019-62 Capital Improvement Summary
This summary is a quarterly update and there was no discussion.
3. PW 2019-63 Quarterly Bond and Letter of Credit Reduction Summary
Mr. Sanderson said this another quarterly summary and there was no further discussion.
4. PW 2019-64 Meeting Schedule for 2020
The committee was OK with the schedule as presented.
Page 2 of 2
5. PW 2019-65 Anthony Place – Release of Remaining Performance Security
Mr. Sanderson said the City Council accepted the public improvements in 2018 and a 1-year inspection
was done. The items added have been completed and he recommended full release.
6. PW 2019-66 Grande Reserve Unit 1 – Acceptance of Public Improvements
The developer has completed all punchlist items and Mr. Sanderson recommended the acceptance of all
improvements. The developer will need to put up a 1-year maintenance bond. The committee was OK
with acceptance.
7. PW 2019-67 Whispering Meadows Completion of Improvements – Change Order No. 2
This is the balancing order and all outstanding items have been completed. The project came in below
the change order #1 value and the final amount was decreased by $97,000. The committee approved
by voice vote and this moves to the City Council.
8. PW 2019-68 Church Street Sanitary Improvements – Change Order No. 1
Some repairs were made on Church St. and the contractor completed all items. This is the balancing
change order and decreased the contract by $7,200. This money returns to the sewer fund.
9. PW 2019- 69 Road to Better Roads Program – Engineering Agreement
This agreement is for design and engineering for McHugh and White Oak in 2020. The design portion
estimate is $31,000 and the construction estimate is $52,000, said Mr. Olson. The committee
approved this on a voice vote and it requires a super majority vote at City Council.
10. PW 2019-70 Briarwood Subdivision Stop Sign Analysis
The HOA approached Aldermen Koch and Transier with this request. Mr. Sanderson said an analysis
of Cornerstone and Greenbriar was completed and a recommendation was made for a stop sign. The
committee approved on a voice vote and it moves to City Council.
Old Business: None
Additional Business: None
There was no further business and the meeting was adjourned at 6:11pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2019-71
Snow Operations Report
Public Works Committee – November 19, 2019
None
Informational only
Report on snow events of October and early November – Informational Item Only
Eric Dhuse Public Works
Name Department
Summary
A brief synopsis of time spent, salt used, and the condition of our snow removal fleet.
Background
A rare snow event in late October has ushered in unseasonably cold weather with no
definitive end in sight. We have already had 3 salting/plowing events this year when the average
temperatures are supposed to be in the 50’s. If this early weather is any indication of the months
to come, I am very happy with the decision to order 2000 tons of salt. Below is a brief overview
of our key elements for our snow operations.
1. We have had 3 snow events this year already. They were as follows
A. October 30, 2019. This was a plowing event only. The pavement temps were
up high enough that we did not need to throw salt. We had 5 large dump
trucks, 2 small dump trucks, and 9 pickup trucks to clear the streets.
B. October 31, 2019. All employees reported at 6:00 am to start operations. We
used 5 large dump trucks, 2 small dump trucks with salt spreaders, and 8 pick
up trucks to plow and salt the streets.
C. November 11, 2019. We had a full crew of 15 report for work at 5:00 am to
start operations. We used 6 large dump trucks, 2 small dump trucks with
spreaders, and 7 pickup trucks to clear the streets. Operations were completed
at 3:15pm.
2. Salt use – We estimate that we have used 60 tons of salt to this point in the season. Due
to the early arrival of the first storm, we have not had a chance to calibrate our spreaders
to be able to get accurate readings from the units. We hope to be able to complete this
process soon.
3. Equipment status – At this time, we have one large dump truck in the shop for repairs and
one large dump truck set up for leaf removal. We have taken many of our large dump
trucks to the local repair shop to have them go through the trucks and get them ready for
winter. During this process, they discovered many problems that would have gone
undetected until it broke down on the road. Some of the problems discovered were a
cracked turbo, cracked bell housing, and bad brakes. This is in addition to the normal
wear and tear items that were repaired.
We are in the process of getting new boxes for 2 of the dump trucks, but do not
expect them before the end of snow season. These boxes will have to be built for our
trucks, which takes a tremendous amount of time. We are hoping to have them in place
for next snow season along with the new truck that was ordered this past fall.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: November 12, 2019
Subject: Snow operations report
Recommendation
I would ask that this be placed on the November 19, 2019 Public Works Committee
meeting for discussion.
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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2019-72
East Orange Street Water Main Improvements
Public Works Committee – November 19, 2019
Majority
Consideration of Approval
Consideration of Change Order No. 1 (Balancing)
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 1 (Balancing) for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to
the Contractor authorizing an addition, deletion or revision in the work within the general scope of the
Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time.
Background:
The United City of Yorkville and Performance Construction and Engineering, LLC entered into an
agreement for a contract value of $491,210.00 for the above referenced project.
On August 13, 2019, the City Council approved the expansion of this project to include the full width
removal and replacement of the pavement west of Mill Street in a cost not to exceed $65,000. An official
change order was not done at that time.
Questions Presented:
Should the City approve Change Order No. 1 (Balancing) which would increase the contract amount by
$55,020.42.
Discussion:
Changes are per as-built quantities measured in the field. The final cost increase is less what the City
Council approved in August. Please see the attached summary spreadsheet.
We are recommending approval of the change order.
Action Required:
Consideration of approval of Change Order No. 1 (Balancing) in the amount of $55,020.42
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Erin Willrett, Assistant City Administrator
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, City Clerk
Date: November 1, 2019
Subject: East Orange Street Water Main Improvements
CHANGE ORDER
Order No. 1 (BALANCING)
Date: October 17, 2019
Agreement Date: June 7, 2019
NAME OF PROJECT: East Orange Street Water Main Improvements
OWNER: United City of Yorkville
CONTRACTOR: Performance Construction & Engineering, LLC
The following changes are hereby made to the CONTRACT DOCUMENTS:
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $491,210.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $491,210.00
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by:
$55,020.42
The new CONTRACT PRICE including this CHANGE ORDER will be: $546,230.42
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 0 calendar days.
The date for completion of all work will be October 15, 2019
Justification
1-46) Changes per as-built quantities measured in the field
Approvals Required
Requested by: United City of Yorkville
Recommended by: Engineering Enterprises, Inc.
Accepted by: Performance Construction & Engineering, LLC
CHANGE ORDER NO. 1 (BALANCING)
EAST ORANGE STREET WATER MAIN IMPROVEMENTS
UNITED CITY OF YORKVILLE
QUANTITY COST QUANTITY COST
1 TREE REMOVAL, 6-15 UNIT DIAMETER UNIT 6 50.00$ ----
2 TREE ROOT PRUNING EACH 12 110.00$ --4.0 440.00$
3 CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 3 4,500.00$ ----
4
PRESSURE CONNECTION WITH TAPPING SLEEVE, AND 8"
TAPPING VALVE IN 60" VAULT EACH 1 8,500.00$ ----
5
WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 8-
INCH LF 1,610 90.00$ 10.0 900.00$ --
6 GATE VALVE (RESILIENT SEAT) IN VALVE BOX, 8-INCH EACH 5 2,500.00$ 1.0 2,500.00$ --
7 LINE STOP, 8-INCH EACH 2 5,800.00$ ----
8
FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-
INCH MJ EACH 6 4,800.00$ ----
9 FIRE HYDRANT ASSEMBLY, 6-INCH MJ EACH 1 3,800.00$ ----
10 DUCTILE IRON FITTINGS LB 1,560 1.00$ --238.0 238.00$
11 WATER MAIN PROTECTION, PVC C-900, 12-INCH LF 260 35.00$ --185.0 6,475.00$
12
NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL -
TYPE 1 TON 50 30.00$ --50.0 1,500.00$
13
NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL -
TYPE 2 TON 50 10.00$ --50.0 500.00$
14 FOUNDATION MATERIAL CY 50 35.00$ --45.6 1,596.00$
15 EXPLORATORY EXCAVATION EACH 2 250.00$ --2.0 500.00$
16 WATER SERVICE CONNECTION, 1-INCH EACH 25 1,500.00$ --1.0 1,500.00$
17 WATER SERVICE CONNECTION, 1.5-INCH EACH 1 1,750.00$ ----
18 WATER SERVICE PIPE, 1-INCH TYPE K COPPER LF 767 35.00$ 53.0 1,855.00$ --
19 WATER SERVICE PIPE, 1.5-INCH TYPE K COPPER LF 40 60.00$ --4.0 240.00$
20
SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241,
6-INCH EACH 5 500.00$ --2.0 1,000.00$
21 ABANDON SANITARY SERVICE EACH 1 200.00$ ----
22 SANITARY MANHOLE TO BE ADJUSTED EACH 1 750.00$ ----
23 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 3 2,500.00$ ----
24 WATER MAIN TESTING - PRESSURE AND DISINFECTION LS 1 3,000.00$ ----
25
COMBINATION CONCRETE CURB AND GUTTER REMOVAL
AND REPLACEMENT LF 243 30.00$ 529.0 15,870.00$ --
26 SIDEWALK REMOVAL AND REPLACEMENT SF 155 12.00$ --37.0 444.00$
27 PCC DRIVEWAY REMOVAL AND REPLACEMENT SY 61 70.00$ --30.0 2,100.00$
28 PCC PAVEMENT REMOVAL AND REPLACEMENT SY 10 250.00$ --9.0 2,250.00$
29 VALVE VAULT TO BE ABANDONED EACH 1 500.00$ ----
30 VALVE BOX TO BE ABANDONED EACH 4 200.00$ ----
DEDUCTIONSITEM NO.ITEMS UNIT CONTRACT
QUANTITY UNIT PRICE ADDITIONS
CHANGE ORDER NO. 1 (BALANCING)
EAST ORANGE STREET WATER MAIN IMPROVEMENTS
UNITED CITY OF YORKVILLE
QUANTITY COST QUANTITY COST
DEDUCTIONSITEM NO.ITEMS UNIT CONTRACT
QUANTITY UNIT PRICE ADDITIONS
31 FIRE HYDRANT REMOVAL EACH 4 500.00$ ----
32 MAILBOX TO BE REMOVED AND REPLACED EACH 4 250.00$ ----
33 SIGN TO BE REMOVED AND RESET EACH 1 150.00$ ----
34
REPLACEMENT TREE, 2.5" CALIPER (MIN.), BALLED AND
BURLAPPED EACH 1 850.00$ ----
35 RESTORATION SY 700 10.00$ 220.0 2,200.00$ --
36 TRAFFIC CONTROL AND PROTECTION LS 1 24,105.00$ ----
37 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 15,000 1.00$ 7,159.4 7,159.42$ --
38 HOT-MIX ASPHALT PAVEMENT REMOVAL, FULL DEPTH SY 1,300 7.50$ ----
39 HOT-MIX ASPHALT PAVEMENT REMOVAL, 4-INCH SY 3,360 5.00$ 2,058.9 10,294.50$ --
40 HOT-MIX ASPHALT PAVEMENT PATCH, 4-INCH SY 50 50.00$ 42.7 2,135.00$ --
41 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, 2.5-INCH TON 500 80.00$ 249.5 19,960.00$ --
42
HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50, 1.5-
INCH TON 300 85.00$ 174.2 14,807.00$ --
43 BITUMINOUS MATERIALS (TACK COAT)LB 2,310 1.00$ --2,310.0 2,310.00$
44 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SY 45 20.00$ --45.0 900.00$
45 ROADWAY EDGE CRACK SEALING LF 1040 2.50$ 113.0 282.50$ --
46
SANITARY MANHOLE TO BE ADJUSTED WITH NEW
FRAME AND LID - TYPE 1 EA 1 950.00$ --1.0 950.00$
TOTAL ADDITIONS =77,963.42$
TOTAL DEDUCTIONS =(22,943.00)$
ORIGINAL CONTRACT PRICE:491,210.00$
CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDER(S):491,210.00$
*AMOUNT OF CURRENT CHANGE ORDER:55,020.42$
NEW CONTRACT PRICE:546,230.42$
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #3
Tracking Number
PW 2019-73
Truck Purchase
Public Works Committee – November 19, 2019
Positive
Approval
Purchase of a budgeted truck with snow plow, tool boxes, lift gate, and tools.
Eric Dhuse Public Works
Name Department
Summary
Discussion of the utility truck purchase through the purchasing cooperative, Sourcewell.
Background
In an ongoing effort to modernize our fleet, staff is recommending the purchase of a new
1-ton pickup truck with a snowplow, toolboxes, and lift gate. This truck would be utilized by the
sewer department as well as other departments as needed.
This truck would be an addition to the fleet to assist with snow removal operations and be
able to pull a large trailer loaded with equipment or supplies such as a manhole or pipe when
needed. The lift gate will be utilized to lift manhole frames, grates, concrete adjusting rings, lift
station pumps, plate compactors, or any other heavy objects that require more than one employee
that need to get into the bed of the truck.
In addition to the accessories mentioned above, staff would also like to outfit this truck
with the needed tools and safety equipment that will be needed. This would include, but not
limited to: shovels, pry bars, manhole hooks, lifting straps, binding straps, sockets, wrenches,
screwdrivers, hammers, levels, tape measures, generator, saw, cordless drill and impact driver,
fire extinguisher, first aid kit, seat cover, tape, extension cords, flashlight, etc.
The purchase of this truck is listed in the approved FY20 budget as follows:
Sewer Operations Expenses 52-520-60-00-6070 (Vehicles) $50,000.00
PW Capital Expenses 25-215-60-00-6060 (Equipment) for snowplow $ 7,000.00
Total Budgeted $57,000.00
Total Estimated Purchase Cost
Truck – National Auto Fleet Group $32,521.40
Plow – Estimate $ 7,000.00
Accessories:
Toolboxes $ 2,183.90
Lift Gate $ 2,010.00
Lettering $ 500.00
Tools $ 4,000.00
Total Estimated Cost $48,215.30
Estimate Difference $ 8,784.70
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
Carri Parker, Purchasing Manager
CC: Bart Olson, Administrator
Date: November 13, 2019
Subject: Utility Truck Purchase
Recommendation
Staff requests the Committee recommend to the City Council to authorize staff to
purchase through the Sourcewell purchasing cooperative a 2020 Ford Super Duty F-350 from the
National Auto Fleet Group in the amount of $32,521.40, an 9 foot Boss snowplow from in the
approximate amount of $7,000, and any other accessories needed for the daily operations of this
vehicle for a total vehicle amount not to exceed $50,000.
Attachments
Exhibit A – National Auto Fleet Group Quote
11/6/2019 Sell,service,and deliver letter
National Auto Fleet Group
A DIVI8100 of-C·hevl"olet of Watsonville
490 Auto Center Drive.Watsonville.CA 95076
(8S5).289·6572-(B31)480·8497 Fax
Fie et@N a tiona IAuto FI eetG rou p.co m
10/29/2019
10/29/2019 Re-Configured
Quote 10:11897 R1
Order Cut Off Date: TBA
Ms Carri Parker
United City of Yorkville
800 Game Farm Road
Yorkville,Illinois,60560
Dear Carri Parker,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
One (1) New/Unused (2020 Ford Super Duty F-350 SRW (F3B) XL 4WD Reg Cab 8' Box 142" WB, Factory Order)
and delivered to your specified location,each for
Contract Price
Factory Order
Tax (0.0000 %)
Tire fee
Total
One Unit
$32,521.40
$0.00
$0.00
$0.00
$32,521.40
- per the attached specifications.
This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 120716-NAF .Please
reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days
after receipt of vehicle.
Thank you in advance for your consideration.Should you have any questions,please do not hesitate to call.
Sincerely,
Jesse Cooper
Account Manager
Email:Fleet@NationaIAutoFleetGroup.com
Office: (855)289-6572
Fax:(831) 480-8497
Quoting Department
Account Manager
Fleet@NationaIAutoFleetGroup.com
(855)289-6572
tiMe.
TOYOTA
https:llwww.nationalautofleetgroup.com/OrderRequesUSSDPrinU11897?ws=true&se=true&ssdType=2 3/10
EXHIBIT A
11/6/2019 Sell,service,and deliver letter
In order to Finalize your Quote,J~leasesubmit this
Rurchase Racket to your governing body for Purchase
Order ARRroval.Once you issue a Purchase Order
Rlease send by:
Fax:(831)480-8497
Mail:National Auto Fleet Group
490 Auto Center Drive
Watsonville,CA 95076
Email:Fleet@nationalautofleetgrouR.com
We will then send a W-9 if you need one
Please contact our main office with any questions:
1-855-289-6572
https:/lwww.nationalautofleetgroup.com/OrderRequestlSSDPrintl11897?ws=true&se=true&ssdType=2 4/10
11/6/2019 Sell,service,and deliver letter
Vehicle Configuration Options
ENGINE
Code Description
996
ENGINE:6.2L 2-VALVE SOHC EFI NA V8 FLEX-FUEL,-inc:Flex-Fuel badge on fleet orders
only (STD)
TRANSMISSION
Code Description
44G
TRANSMISSION:TORQSHIFT 1O-SPEED AUTOMATIC,-inc:SelectShift and selectable
drive modes:normal,tow/haul,eco and deep sand/snow (STD)
WHEELS
Code Description
64A WHEELS:17"ARGENT PAINTED STEEL,-inc:painted hub covers/center ornaments (STD)
TIRES
Code Description
TD8 TIRES:LT245/75RX17E BSW AlS (4),(STD)
PRIMARY PAINT
Code Description
Z1 OXFORD WHITE
PAINT SCHEME
Code Description
-STANDARD PAINT
SEAT TYPE
Code Description
AS MEDIUM EARTH GRAY,HD VINYL 40/20/40 SPLIT BENCH SEAT,-inc:center armrest,
cupholder,storage and driver's side manual lumbar
AXLE RATIO
Code Description
X37 3.73 AXLE RATIO,(STD)
ADDITIONAL EQUIPMENT
Code Description
473 SNOW PLOW PREP PACKAGE,-inc:computer selected springs for snowplow application,
NOTE 1:Restrictions apply;see Supplemental Reference or Body Builders Layout Book for
details,NOTE 2:May result in deterioration of ride quality when vehicle is not equipped
w/snowplow
https:/Iwww.nationalautofieetgroup.comIOrderRequestiSSDPrinti11897?ws=true&se=true&ssdType=2 5/10
11/6/2019 Sell,service,and deliver letter
91S AMBER LED WARNING STROBES (PRE-INSTALLED),-inc:center high-mounted stop light
bar and 2 hood mounted lights
43C 110V/400W OUTLET,-inc:1 in-dash mounted outlet
OPTION PACKAGE
Code Description
610A ORDER CODE 610A
https:llwww.nationalautofleetgroup.com/OrderRequestlSSDPrintl11897?ws=true&se=true&ssdType=2 6/10
11/6/2019 Sell,service,and deliver letter
2020 Fleet/Non-Retail Ford Super Duty F-350 SRW XL 4WD
Reg Cab 8'Box 142"WB
WINDOW STICKER
2020 Ford Super Duty F-350 SRW XL 4WD Reg Cab 8'Box 142"WB
CODE MODEL MSRP
F3B 2020 Ford Super Duty F-350 SRW XL 4WD Reg Cab 8'Box 142"WB $38,020.00
OPTIONS
996 ENGINE:6.2L 2-VALVE SOHC EFI NA V8 FLEX-FUEL,-inc:Flex-Fuel badge on fleet orders only $0.00
(STD)
44G TRANSMISSION:TORQSHIFT 10-SPEED AUTOMATIC,-inc:SelectShift and selectable drive $0.00
modes:normal,tow/haul,eco and deep sand/snow (STD)
64A WHEELS:17"ARGENT PAINTED STEEL,-inc:painted hub covers/center ornaments (STD)$0.00
TD8 TIRES:LT245/75RX17E BSW AlS (4),(STD)$0.00
Z1 OXFORD WHITE $0.00
-STANDARD PAINT $0.00
AS MEDIUM EARTH GRAY,HD VINYL 40/20/40 SPLIT BENCH SEAT,-inc:center armrest,cupholder,$0.00
storage and driver's side manual lumbar
X37 3.73 AXLE RATIO,(STD)$0.00
473 SNOW PLOW PREP PACKAGE,-inc:computer selected springs for snowplow application,NOTE 1:$250.00
Restrictions apply;see Supplemental Reference or Body Builders Layout Book for details,NOTE 2:
May result in deterioration of ride quality when vehicle is not equipped w/snowplow
91S AMBER LED WARNING STROBES (PRE-INSTALLED),-inc:center high-mounted stop light bar and $675.00
2 hood mounted lights
43C 110V/400W OUTLET,-inc:1 in-dash mounted outlet $175.00
610A ORDER CODE 610A $0.00
Please note selected options override standard equipment
SUBTOTAL $39,120.00
Advert!Adjustments $0.00
Manufacturer Destination Charge $1,595.00
TOTAL PRICE $40,715.00
Est City:N/A MPG
Est Highway:N/A MPG
Est Highway Cruising Range:N/A mi
Any performance-related calculations are offered solely as guidelines.Actual unit performance will depend on your operating
conditions.
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Standard Equipment
MECHANICAL
Engine:6.2L 2-Valve SOHC EFI NA VB Flex-Fuel -inc:Flex-Fuel badge on fleet orders only
Transmission:TorqShift 10-Speed Automatic -inc:SelectShift and selectable drive modes:normal,
tow/haul,eco and deep sand/snow
3.73 Axle Ratio
GVWR:10,300 Ib Payload Package
50-State Emissions System
Transmission w/Oil Cooler
Electronic Transfer Case
Part-Time Four-Wheel Drive
72-Amp/Hr 650CCA Maintenance-Free Battery w/Run Down Protection
157 Amp Alternator
Class V Towing Equipment -inc:Hitch and Trailer Sway Control
Trailer Wiring Harness
39601bs.Maximum Payload
HD Shock Absorbers
Front Anti-Roll Bar
Firm Suspension
Hydraulic Power-Assist Steering
34 Gal.Fuel Tank
Single Stainless Steel Exhaust
Auto Locking Hubs
Front Suspension w/Coil Springs
Leaf Rear Suspension w/Leaf Springs
4-Wheel Disc Brakes w/4-Wheel ABS,Front And Rear Vented Discs,Brake Assist and Hill Hold Control
EXTERIOR
Wheels:17"Argent Painted Steel -inc:painted hub covers/center ornaments
Tires:LT245/75Rx17E BSW AlS (4)
Regular Box Style
Steel Spare Wheel
Full-Size Spare Tire Stored Underbody w/Crankdown
Clearcoat Paint
Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks
Black Rear Step Bumper
Black Side Windows Trim and Black Front Windshield Trim
Black Door Handles
Black Manual Side Mirrors w/Manual Folding
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Manual Extendable Trailer Style Mirrors
Fixed Rear Window
Light Tinted Glass
Variable Intermittent Wipers
Aluminum Panels
Black Grille
Front License Plate Bracket
Tailgate Rear Cargo Access
Manual Tailgate/Rear Door Lock
Fully Automatic Aero-Composite Halogen Auto High-Beam Daytime Running Lights Preference Setting
Headlamps w/Delay-Off
Cargo Lamp w/High Mount Stop Light
ENTERTAINMENT
Fixed Antenna
Radio:AM/FM Stereo w/MP3 Player -inc:4 speakers
Radio w/Seek-Scan
SYNC Communications &Entertainment System -inc:enhanced voice recognition w/911 Assist,4.2"LCD
center stack screen,AppLink and 1 smart-charging USB-C port
INTERIOR
4-Way Driver Seat -inc:Manual Recline and Fore/Aft Movement
4-Way Passenger Seat -inc:Manual Recline and Fore/Aft Movement
Manual TilUTelescoping Steering Column
Gauges -inc:Speedometer,Odometer,Oil Pressure,Engine Coolant Temp,Tachometer,Transmission
Fluid Temp,Engine Hour Meter,Trip Odometer and Trip Computer
Mobile Hotspot Internet Access
Manual Air Conditioning
Illuminated Locking Glove Box
Interior Trim -inc:Chrome Interior Accents
Full Cloth Headliner
Urethane Gear Shift Knob
HD Vinyl 40/20/40 Split Bench Seat -inc:center armrest,cupholder,storage and driver's side manual
lumbar
Day-Night Rearview Mirror
Passenger Visor Vanity Mirror
2 12V DC Power Outlets
Front Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Underhood And Pickup Cargo Box Lights
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Smart Device Remote Engine Start
Instrument Panel Covered Bin and Dashboard Storage
Manual 1st Row Windows
Systems Monitor
Trip Computer
Outside Temp Gauge
Analog Display
Seats wNinyl Back Material
Manual Adjustable Front Head Restraints
Securilock Anti-Theft Ignition (pats)Engine Immobilizer
Air Filtration
SAFETY
Electronic Stability Control (ESC)And Roll Stability Control (RSC)
ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags w/Passenger Off Switch
Safety Canopy System Curtain 1st Row Airbags
Mykey System -inc:Top Speed Limiter,Audio Volume Limiter,Early Low Fuel Warning,Programmable
Sound Chimes and Beltminder w/Audio Mute
Outboard Front Lap And Shoulder Safety Belts -inc:Height Adjusters
Back-Up Camera
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
New Business #4
Tracking Number
PW 2019-74
Raintree Village Units 4, 5 and 6 – Stop Sign Analysis
Public Works Committee – November 19, 2019
Consideration of Approval
Signage Recommendation
Brad Sanderson Engineering
Name Department
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As requested, we investigated the possible installation of stop signs/yield signs within Raintree Village
subdivision Units 4, 5 and 6.
The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices
(MUTCD). The manual states as follows in regard to stop sign installation:
Guidance:
Engineering judgment should be used to establish intersection control. The following factors
should be considered:
A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches;
B. Number and angle of approaches;
C. Approach speeds;
D. Sight distance available on each approach; and
E. Reported crash experience.
YIELD or STOP signs should be used at an intersection if one or more of the following conditions
exist:
A. An intersection of a less important road with a main road where application of the normal
right-of-way rule would not be expected to provide reasonable compliance with the law;
B. A street entering a designated through highway or street; and/or
C. An unsignalized intersection in a signalized area.
In addition, the use of YIELD or STOP signs should be considered at the intersection of two
minor streets or local roads where the intersection has more than three approaches and where
one or more of the following conditions exist:
A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all
approaches averages more than 2,000 units per day;
B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to
stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is
necessary; and/or
C. Crash records indicate that five or more crashes that involve the failure to yield the right-of-
way at the intersection under the normal right-of-way rule have been reported within a 3-year
period, or that three or more such crashes have been reported within a 2-year period.
Yield or Stop signs should not be used for speed control.
At unsigned intersections, the application of the normal right-of-way rules would apply.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, City Clerk
Date: October 30, 2019
Subject: Raintree Village Unit 4,5,6 - Stop Sign Analysis
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Figure D taken from the Illinois Drivers Manual shows that the minor roadway should yield to traffic on
the major roadway at uncontrolled intersections.
Our findings are as follow:
Currently there is no signage control at any crossings/intersections.
The following intersections are good candidates for stop signs (see the attached exhibit for
locations):
UNIT 4
Prairie Crossing Drive and Wren Road
o The approved engineering plans show a stop sign at Wren Road.
o The traffic volume is above 2,000 units per day
o Prairie Crossing Drive is a collector road for the unit, therefore this intersection is a less
important road with a main road where the normal right-of-way rule would not be
expected to be complied.
Prairie Crossing Drive and Hawk Hollow Drive
o The approved engineering plans show a stop sign at Hawk Hollow Drive.
o The traffic volume is above 2,000 units per day
o Prairie Crossing Drive is a collector road for the unit, therefore this intersection is a less
important road with a main road where the normal right-of-way rule would not be
expected to be complied.
UNIT 5
Prairie Crossing Drive and Tremont Avenue
o The approved engineering plans show stop signs on Tremont Avenue.
o The traffic volume is above 2,000 units per day.
o Prairie Crossing Drive is a collector road for the unit, therefore this intersection is a less
important road with a main road where the normal right-of-way rule would not be
expected to be complied.
C:\Users\JBehland\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\2Z9UM2IV\00. memo_Raintree Unit 456.doc
Prairie Crossing Drive and Country Hills Drive
o The approved engineering plans show stop signs on Prairie Crossing Drive
o The traffic volume is above 2,000 units per day
o Country Hills Drive and Prairie Crossing Drive are both collector roads for the unit and
therefore the normal right-of-way rule would not be expected to be complied.
UNIT 6
Fairfield Avenue and Fairfax Way
o The approved engineering plans show stop signs on Fairfax Way.
o Fairfield Way is a collector road for the unit, therefore this intersection is a less important
road with a main road where the normal right-of-way rule would not be expected to be
complied.
Fairfield Avenue and Coach Road
o The approved engineering plans show stop signs on Coach Road.
o Fairfield Way is a collector road for the unit, therefore this intersection is a less important
road with a main road where the normal right-of-way rule would not be expected to be
complied.
This topic may need to be revisited when the remaining units within Raintree Village have been developed.
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RAINTREE VILLAGE
LOCATION MAP
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
OCTOBER 2019
YO1107
YO1107-Location of Stop Sign Analysis.mxd
H:\GIS\PUBLIC\YORKVILLE\2011\
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52 Wheeler Road
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RAINTREE VILLAGE
LOCATION MAP
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
OCTOBER 2019
YO1107
YO1107-Location of Stop Sign Analysis.mxd
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Ordinance No. 2019-____
Page 1
Ordinance No. 2019-_____
ORDINANCE OF THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
AMENDING THE TRAFFIC SCHEDULE AND INDEX
WHEREAS, the United City of Yorkville, Kendall County, Illinois, has designated certain
intersections within the City as stop intersections and has identified the corner for placement of stop
signs at such intersections; and,
WHEREAS, after extensive investigation and study of traffic patterns, it has been
determined that additional intersections should be designated as stop intersections; and,
WHEREAS, the additional stop intersections, as hereinafter set forth, have been determined
to be in conformance with the current Manual on Uniform Traffic Control Devices.
NOW THEREFORE BE IT ORDAINED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, that the traffic schedule and index regarding stop-sign
control is hereby amended by revising the following:
Section I. The Traffic Schedule and Index regarding Stop-Sign Control is hereby amended
by adding the following as a One-Way Stop Intersection:
1) Wren Road to Stop for Prairie Crossing Drive
2) Hawk Hollow Drive to Stop for Prairie Crossing Drive
3) Tremont Avenue to Stop for Prairie Crossing Drive
4) Prairie Crossing Drive to Stop for Country Hills Drive
Section II. The Traffic Schedule and Index regarding Stop-Sign Control is hereby amended
by adding the following as a Two-Way Stop Intersection:
1) Fairfax Way to Stop for Fairfield Avenue
2) Coach Road to Stop for Fairfield Avenue
Section III. This Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
Ordinance No. 2019-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ____
day of _______________________, A.D. 2019.
________________________________
City Clerk
KEN KOCH ________ DAN TRANSIER ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ JASON PETERSON ________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____
day of _______________________, A.D. 2019.
________________________________
Mayor