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Public Works Committee Minutes 2019 10-15-19Page 1 of 2 APPROVED 11/19/19 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, October 15, 2019, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Vice-Chairman Ken Koch Alderman Seaver Tarulis Alderman Chris Funkhouser Absent: Alderman Joe Plocher Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse Other Guests: None The meeting was called to order at 6:02pm by Vice-Chairman Ken Koch. Citizen Comments: None Minutes for Correction/Approval: August 20, 2019 1. Minutes of the Special Public Works Committee Meeting – August 20, 2019 2. Minutes of the Regular Public Works Committee Meeting – August 20, 2019 Both sets of minutes were approved as presented. New Business: 1. PW 2019-61 Water Department Reports for July, August and September 2019 Mr. Dhuse said the reports were routine and some new customers were added each month. 2. PW 2019-62 Capital Improvement Summary This summary is a quarterly update and there was no discussion. 3. PW 2019-63 Quarterly Bond and Letter of Credit Reduction Summary Mr. Sanderson said this another quarterly summary and there was no further discussion. 4. PW 2019-64 Meeting Schedule for 2020 The committee was OK with the schedule as presented. Page 2 of 2 5. PW 2019-65 Anthony Place – Release of Remaining Performance Security Mr. Sanderson said the City Council accepted the public improvements in 2018 and a 1-year inspection was done. The items added have been completed and he recommended full release. 6. PW 2019-66 Grande Reserve Unit 1 – Acceptance of Public Improvements The developer has completed all punchlist items and Mr. Sanderson recommended the acceptance of all improvements. The developer will need to put up a 1-year maintenance bond. The committee was OK with acceptance. 7. PW 2019-67 Whispering Meadows Completion of Improvements – Change Order No. 2 This is the balancing order and all outstanding items have been completed. The project came in below the change order #1 value and the final amount was decreased by $97,000. The committee approved by voice vote and this moves to the City Council. 8. PW 2019-68 Church Street Sanitary Improvements – Change Order No. 1 Some repairs were made on Church St. and the contractor completed all items. This is the balancing change order and decreased the contract by $7,200. This money returns to the sewer fund. 9. PW 2019- 69 Road to Better Roads Program – Engineering Agreement This agreement is for design and engineering for McHugh and White Oak in 2020. The design portion estimate is $31,000 and the construction estimate is $52,000, said Mr. Olson. The committee approved this on a voice vote and it requires a super majority vote at City Council. 10. PW 2019-70 Briarwood Subdivision Stop Sign Analysis The HOA approached Aldermen Koch and Transier with this request. Mr. Sanderson said an analysis of Cornerstone and Greenbriar was completed and a recommendation was made for a stop sign. The committee approved on a voice vote and it moves to City Council. Old Business: None Additional Business: None There was no further business and the meeting was adjourned at 6:11pm. Minutes respectfully transcribed by Marlys Young, Minute Taker