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Resolution 2019-32 Resolution No. 2019-32 A RESOLUTION OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS,APPROVING AN AMENDMENT TO THE UNITED CITY OF YORKVILLE EMPLOYEE MANUAL WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the City desires to amend the portion of its Employee Manual which addresses the Lodging, Travel and Meal Policy in order to maintain a consistent policy; and, WHEREAS, it has been determined to be in the best interests of the City to amend Section 2.19 of the Employee Manual, in the form attached hereto in Exhibit"A". NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois that Section 2.19 of the United City of Yorkville Employee Manual is hereby amended by deleted in its entirety and replacing said Section set forth on Exhibit"A"attached hereto and incorporated herein are hereby adopted. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 24th day of September, 2019. cr ?WA/At City Clerk KEN KOCH AYE DAN TRANSIER AYE JACKIE MILSCHEWSKI AYE ARDEN JOE PLOCHER AYE CHRIS FUNKHOUSER AYE JOEL FRIEDERS AYE SEAVER TARULIS AYE JASON PETERSON AYE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this (9'713 day of cSEPTE/1eE/ , 2019. MAYOR Resolution No.2019-32 Page 1 Attest: Ofgg- Pat City Clerk Resolution No.2019-32 Page 2 Section 2.19 Nepotism Section 2.19.1 Prohibition on Employing the Spouse/Relatives of Department Heads/Elected Officials/Paid Appointed Officers (Anti-Nepotism) a. It shall be the policy of the City that it shall not employ a person that will work more than 200 hours in a calendar year,the spouse or a relative of the following Department Heads, Elected Officials, or Paid Appointed Officers: Mayor, Aldermen, Clerk, Treasurer, City Administrator, Chief of Police, Director of Parks and Recreation, Director of Finance, City Engineer, Director of Public Works, Community Development Director, Building and Zoning Officer, and City Attorney. For this purpose, a relative is deemed to mean a spouse/ parents, grandparents, children or grandchildren, siblings, aunts,uncles,nieces,nephews, in-laws,and step relatives within the same categories. b. This policy restricting employment of certain spouses and relatives shall not apply to any prohibited relationships existing on the date of passage of this provision. These issues will be addressed on a case-by-case basis and will be applied consistently without regard to marital or familial status. Section 2.19.2 Spouse/Relatives of Department Heads/Elected Officials a. The employment of a spouse or a relative of any Department Head or elected official may be subject to a confidentiality disclosure agreement or conflict of interest agreement as deemed necessary by the City Attorney. For this purpose,a relative is deemed to mean a spouse, parents, grandparents,children or grandchildren, siblings, aunts,uncles,nieces,nephews, in-laws, and step relatives within these categories. b. This policy is intended to comply with the requirements of all applicable federal, state, and local laws. c. These issues will be addressed on a case-by-case basis. Section 2.19.3 Relatives of All Employees a. The purpose of this policy is to establish consistent guidelines concerning the employment of relatives of employees of the City. Relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts and uncles, in-laws and step-relatives, within these categories. It is the policy of the City to provide all employees with equal employment opportunities for career advancement without fear of favoritism or penalty,actual or implied,based on family relations. b. The employment of a relative of any full-time City employee, in a full or part-time position, is prohibited if such employment shall cause the new employee to come under direct supervision of or provide direct supervision to the related full-time employee. c. Full-time City employees will not be considered for promotion or transfer if such change shall cause the employee to come under, or to provide direct supervision to a related City employee. d. If employees in a supervisory relationship become related after employment,every effort will be made to transfer one of the employees to a position where no supervisory relationship exists. If neither employee volunteers to transfer, the City Administrator will arrange an involuntary transfer at his or her discretion.Transfer decisions may be based on,but are not limited to, such factors as the grade of each affected employee's position, the availability of openings for which the affected employees are qualified, and the availability of replacement candidates for the affected employees'positions. e. This policy is intended to comply with the requirements of all applicable federal, state and local laws. f. The Mayor or his designee is responsible for the coordination, administration and implementation of the provisions of this policy as approved by the City Council. Prior to the application of this policy regarding employment or transfer decisions with respect to spouses, supervisors must contact the Mayor to ensure compliance with applicable federal, state and local laws.