COW Minutes 2007 11-13-07 Page 1 of 5
APPROVED 1/8/08
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
CITY COUNCIL CHAMBER
November 13, 2007
7:00 P.M.
ELECTED OFFICIALS PRESENT:
Mayor Valerie Burd Alderman Rose Spears
Alderman Joe Besco Alderman Robin Sutcliff
Alderman Gary Golinski - Alderman Wally Werderich
Alderman Marty Munns City Treasurer Bill Powell
Alderman Arden Plocher City Clerk Jackie Milschewski
CITY STAFF PRESENT:
City Administrator McLaughlin Police Chief Martin
Assistant City Administrator Olson Park & Recreation Director Mogle
Finance Director Mika Community Development Director Miller
Public Works Director Eric Dhuse City Engineer Wywrot
Public Relations Officer Spies
GUESTS:
See attached list.
PRESENTATIONS
Donation from Yorkville Moose
Representatives from the Yorkville Moose (Rob Simmons - Governor and Mary Hinman - Senior
Regent) presented the Parks and Recreation Department with a check in the amount of $2300.00.
The Moose earned the funds by helping with the Hometown Days beer tent and decided to donate
them back to the city. Director Mogle thanked the Moose for their generous donation.
Comprehensive Plan Update
Plan Commission chairman, Anne Lucietto presented the Comprehensive Plan Update (see
attached). After her presentation, the floor was opened for questions.
Alderman Golinski asked if the entire comprehensive plan update would be handled in house and
Ms. Lucietto indicated that it would. Alderman Golinski noted that in the past the process was
done by consultants.
Alderman Spears asked why some people were not accepted to be on the committee such as
senior citizens. Ms. Lucietto explained that each alderman could recommend one candidate and
she tried to have those recommended fit on the committee. Director Miller indicated that a person
from Senior Services was contacted and is willing to serve on the committee.
Alderman Sutcliff asked if any aldermen would be on the committee and Ms. Lucietto explained
that the advisory committee is made up of residents.
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Alderman Werderich asked how the committee's volunteers were chosen. Ms. Lucietto explained
the diversity of the volunteers and how the committee members were chosen by the Police
Department, Plan Commission, etc. Alderman Werderich asked if the members were from
Yorkville and Ms. Lucietto indicated they were from within the service area which Director
Miller clarified as being Yorkville and within a 1 ' / 2 mile radius. He indicated that he would
provide a list of the members to the Council.
Green Alternatives for Stormwater Management
Laura Haake, City Park Designer, gave a presentation on Green Alternatives for Stormwater
Management which is her thesis for her master's degree. Her presentation included:
• Urban stormwater management
o History of stormwater management
• Low Impact Development — uses stormwater as a resource, reduces infrastructure,
recharges groundwater system, the difference it makes and how it is used for big box
development
• Bio- retention from street runoff
• Eco -paver parking lots
• Cluster developments
• What can Yorkville do — revise municipal code
• Where do we go from here?
Alderman Spears noted that Ms. Haake's presentation appears to promote narrower streets. Ms.
Haake explained that is an option which saves on asphalt and other impervious services.
Alderman Sutcliff asked if any other municipalities in the area are putting these practices into
place. Ms. Haake stated she found information indicating that Grayslake, Illinois is implementing
green practices however she has not found information about any other community in the area.
DETAILED BOARD REPORT — BILL LIST
There were no questions or comments.
The Bill List was placed on the November 13, 2007 City Council agenda for approval.
ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA
1. ADM 2007 -88 Monthly Treasurer's Report for September 2007
2. ADM 2007 -89 Annual Treasurer's Report for Fiscal Year 2007
3. ADM2007 -98 Risk Management Annual Bill
4. PW 2007 -153 Water Department Report for July 2007
5. PW 2007 -1 S4 Water Department Report for August 2007
6. PW 2007 -158 Raintree Village Units 1 -6 —Letter of Credit Reductions
7. PW 2007 -160 In -Town Road Program —Sidewalk Easement Agreement
8. PW 2007 -165 Speedway Station — Storm Sewer Replacement
9. PW 2007 -166 Autumn Creek Unit I —Bond Reduction No. I
10. PW 2007 -167 Kendallwood Estates — Offsite Easement
11. PW 2007 -168 Game Farm Road/Somonauk Street —Plat of Highways Addendum #1
and MFT appropriation Resolution
12. PW 2007 -172 Gruber- Kostel Dental Office — Release Letter of Credit
13. PW 2007 -175 Yorkville Market Square — Letter of Credit Reduction #1
14. PW 2007 -176 Grande Reserve Unit 23 — Sitework Letter of Credit Reduction #1
15. PW 2007 -177 Autumn Creek Unit 2 — Plat of Easement
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16 PW 2007 -178 Wells 3 & 4 Treatment Facility — Change Order #5
17. PW 2007 -157 Well No. 4 Rehabilitation —Sole Source Contractor
18. PW 2007 -161— In -Town Road Program — Proposed Addendum #1 for Engineering
Services
19. PW 2007 -174 Cannonball Estates — Storm Sewer Final Acceptance and LOC
Reduction #1
20. COW 2007 -40 Proposed Amendment to the Downtown Yorkville TIF Project Area
Which Removes Parcels
21. COW 2007 -41 Requests for Sponsorship Recommended by the Human Resource
Commission
a. Mutual Ground, Inc.
b. Bristol - Kendall Fire Department Fireworks
c. DeKalb, Kane South and Kendall Counties, Inc. Baseball
d Salvation Army Golden Diners
e. Kendall County Health Department "Share Your Blessing Program"
22. COW 2007 -42 Approval of Historical Street Name —Rita Murphy
23. COW 2007 -43 Set Public Hearing Date on Estimated Tax Levy
Mayor Burd asked that item #20 - COW 2007 -40 - Proposed Amendment to the Downtown
Yorkville TIF Project Area Which Removes Parcels be tabled until the next Committee of the
Whole meeting.
Alderman Besco asked that #18 - PW 2007 -161 — In -Town Road Program — Proposed Addendum
#1 for Engineering Services be removed from the consent agenda and placed on the regular
agenda.
The consent agenda, as amended, was placed on the November 13, 2007 City Council agenda for
approval.
PARK BOARD
No report.
ECOMOMIC DEVELOPMENT COMMITTEE
1. PC 2007 -22 B & P Properties — Amended Annexation Agreement and Rezoning
It was noted that Alderman Leslie was going to be detained and asked that discussion of this item
be at the City Council meeting with the rules for discussion suspended.
It was the consensus of the Council to move this item to the November 13, 2007 City Council
regular agenda for further discussion.
PUBLIC WORKS COMMITTEE
1. PW 2007 -134 Proposed Wetland Ordinance
Mayor Burd asked that this item be tabled for four weeks as it was placed on the agenda
prematurely.
2. PW 2007 -162 Route 34 /Sycamore Intersection Improvements -Agreement
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Alderman Besco turned the floor over to City Engineer Wywrot who explained that this is a
standard letter of understanding with one exception which is a time frame for the temporary
signal. The temporary signal will need to be removed by May 1, 2010.
Alderman Munns asked if the city received an update from the developer of the property north of
the intersection. Mr. Wywrot explained that the draft of the agreement that the City Council has
was drafted by staff however it does not contain the revisions suggested by the developer.
Alderman Plocher indicated that he had a problem approving the draft in the packets without the
developer's revisions. Director Miller explained that the developer made changes to dollar
amounts and asked to be relieved of some of the responsibility. Staff has reviewed the revisions
but hasn't had the opportunity to discuss them with the developer. Staff recommends the
approval of the original draft and any changes can be brought forward later as amendments. He
did note that the developer has not signed the agreement or committed to funding. Alderman
Plocher suggested tabling the agreement. Mr. Wywrot noted that this would delay everything to
the last minute.
There was some discussion regarding the verbal commitment from the developer in regards to
funding. Director Miller stated that there was just a verbal commitment to fund the project with
provisions and that the staff and the developer haven't reached terms. He felt that he Council's
approval of the agreement would help discussions with the developer. It was questioned that if
the developer doesn't commit to funding would the city be responsible for the installation of the
permanent light.
Alderman Spears questioned the cost of the permanent signal and Mr. Wywrot stated that it
would be approximately $150,000.00 to $200,000.00 while as the temporary signal's cost is
$140,000.00.
After some discussion about a two- legged versus a three- legged signal, Alderman Spears asked
Mr. Wywrot his opinion on proceeding. Mr. Wywrot stated that he would recommend
proceeding with the temporary signal. He also recommended that if the Council was going to
vote on the agreement, it be the one drafted by staff.
Alderman Besco noted that if the temporary signal moves ahead, the city needs to identify
funding for a permanent one.
This item was placed on the November 13, 2007 City Council regular agenda.
PUBLIC SAFETY COMMITTEE
No report.
ADMINISTRATION COMMITTEE
1. ADM 2007-99 Discussion on Returning to Old Committee Structure
Alderman Munns reported that it was discussed to limit the monthly meetings and to go back to
the previous schedule. The committee brought this to the COW meeting for further discussion by
the entire Council.
The Council discussed at length City Administrator McLaughlin suggestion of having a COW
meeting, breaking into committee meetings and then returning to the COW meeting.
i
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Alderman Spears had a lengthily list of comments and/or concerns such as:
• When the Council left the previous format for a better way to hold meetings it was agreed
that if it didn't work they could go back to the old format
• Grouping items, as suggested by the City Administrator, may not give the Council time to
review and discuss them.
• A 6:00 p.m. start time is hard for some members of the Council to make
• Starting early and taking a break for dinner was suggested however eating before the
press and residents is tacky and unprofessional. Also, would the taxpayers be paying for
the meals?
• Recessing the COW to hold simultaneous committee meetings is not efficient or
beneficial.
• Would there be too much information presented in a short time span which would not
allow time for input? Also, would reconvening the COW cause the committees to rush
through their meetings?
• What monthly reports would be in the weekly packets and how will Council questions on
the reports be addressed?
• Would the City Administrator be preparing the agendas rather than the committee chairs?
Alderman Spears voiced her support of separate COW, City Council and committee meetings and
was in favor of 6:30 p.m. as the earliest possible meeting start time.
The Council discussed various options for meetings (no committee meetings, just COW;
committee meetings with no COW; limiting presentations to COW meetings, etc). After a
lengthy discussion, the Council had not reached a consensus for a new meeting schedule.
Administrator McLaughlin indicated he would prepare a COW agenda with a time limit that
could be held before committee meetings for the Council's review.
ADDITIONAL BUSINESS
Safe Routes to School
Alderman Spears commented on the great job done by Ms. Haake in applying for a Safe Routes
to School grant. However she expressed her concern with a letter of support written by School
Superintendent Dr. Engler which she read to the Council. She felt it was ridiculous that Dr.
Engler submitted this type of letter to be included in the grant application especially when other
letters were of a positive nature.
There was no further additional business.
The meeting was adjourned at 8:25 P.M.
Minutes submitted by Jackie Milschewski, City Clerk
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A Comprehensive Plan is...
• A guide for policy decisions
• A vision for our future
• A "living document"
• A public document adopted by City
Council
• Required by law
* *This plan will be an UPDATE of our
previous comprehensive plans **
•
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Meet Sc
/ ,
• November 14, 2007: Kick Off Meeting
• December 20, 2007: Natural Resource Meeting
• January 17, 2008: Infrastructure Meeting
• February 21, 2008: Community Facilities Meeting
•
March 4,2008: Public Open House
• March 20, 2008: Commercial /industrial Land Use Meeting
• April 17, 2008: Residentiai Land Use Meeting
• May 15, 2008: Finalization Meeting
• June 3, 2008: Public Open House