COW Minutes 2007 02-20-07 Page 1 of 13
[APPROVED WITH CORRECTIONS
13/27/2007
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
Council Chambers
Tuesday, February 20, 2007 — 6:00 pm
In Attendance:
Cit-V
Art Prochaska - Mayor Travis Miller — Community Development Director
Rose Spears — Alderman John Crois — Interim City Administrator
Joe Besco — Alderman David Mogle — Executive Director Parks & Rec.
Jim Bock — Alderman Bart Olson — Assistant City Administrator
Paul James — Alderman Eric Dhuse — Public Works Director (arr. 6:40pm)
Valerie Burd — Alderman Susan Mika — Finance Director
Jason Leslie — Alderman Bill Powell — Treasurer
Marty Munns — Alderman Joe Wywrot — City
(arr. 7:55pm) Scott Hart — Yorkville Police Department
John Wyeth- absent due to illness
Guests
John Weber, Crowe - Chizek & Co. LLC Carroll Saxe
Kerry Bartell - Kovitz Shifrin Nesbit Teresa Saxe
Lynn Dubajic - Yorkville EDC Marcia Ludwikowski
Peter Pluskwa - Cemcon, Ltd. Gary Golinski
Kirk Kruse — Rush Copley Brent Schalhamer
Larry Clark — Attorney Alan Green
Michael Blazer - Jeep & Blazer, LLC Leroy Wolfer
Lumie Emini, Sunflower HOA Karen Wolfer
Tony Scott — Kendall County Record Pat Slocum
Gregg Ingemunson — Attorney Chuck Horaz
Wendy Yaksich — Moser Enterprises Debbie Horaz
Alan Kato — Anderson Mikos Tom Gilmour
Jason Xi — Cemcon JoAnn Gilbert
Nancy Wilson — Rush Copley Alan Green
Judy Gilmour
Mayor Art Prochaska called the meeting to order at 6:02pm.
The Mayor announced that the Community Relations Manager Job Description under "Mayor's
Report" would be postponed.
PUBLIC HEARINGS: None
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PRESENTATIONS:
1. Introduction of Hearing Officer
Mr. Larry Clark, the Landfill Hearing Officer was introduced. The Mayor said Mr.
Clark had extensive experience with landfill hearings and no ties to anyone
connected to the landfill.
Mr. Clark said he has been involved in 30 hearings of this nature and served as
Hearing Officer for 12 -15 cases. He said the goal is to complete the process as
quickly as possible while providing a fair hearing. He praised the City's website
and said it was the best he had seen as it relates to the steps of the process and how
citizens can participate.
When asked by Alderman Spears about his experience, he said he had been on both
sides of these processes and met some of the consultants working on the current
hearing. His past experiences involved a fluorescent tube recycler and a landfill
expansion, the expansion application having been later withdrawn.
2. ADM 2007 -17 FY 2005 -2006 Audit
Susan Mika introduced John Weber, auditor with Crowe Chizek & Co., Ltd. and
turned the discussion of the 05/06 audit over to him. He said the net assets for the
City were $71,000,000 at that time. He gave an overview of the audit as well as
some specifics for certain items. He noted tremendous growth in assessed valuation
from 1998 to 2005 and the tax rate was decreased.
Finance Director Mika talked about some procedures being implemented. One new
procedure with utility billing should help prevent overpayment to YBSD.
Department heads are also being asked to approve invoices with their signature and
a signature card book is being developed. She is also compiling an accounting
procedure manual. Ledgers are being updated for capital assets and funds will be
collateralized.
Alderman Burd questioned why the auditing firm had not come to Yorkville until
October. Mr. Weber replied that his firm had met with city management for a pre -
audit meeting and not all materials needed were ready at that time. They returned
after Christmas when those items were ready. She noted that bank reconciliations
had not been done for a year even though the invoices showed charges for them.
Mr. Weber said the City had asked his firm to review the books and Fund Balances
quarterly, however, they were not responsible for the actual reconciliations. They
said they provided ideas and certain assistance.
Ms. Burd asked Mr. Weber if the City is maintaining an adequate accounting system
today. He said it was very important for bank reconciliations to be completed
monthly. She also asked him if the Staff could have completed the costly Gasby 34
and he said his firm provided all the options to the City. Gasby 34 is now
implemented.
Page 3 of 13
Mayor Prochaska noted that the City will now be required to generate more reports.
The audit will be done by the City and checked by the auditors. Mr. Weber said
that the City will have to demonstrate that internal controls are in place to insure
that numbers in the audit are correct.
Ms. Spears expressed concern that the auditors did not inform the Council that the
bank reconciliations were not done and Mr. Weber replied his firm had not been
asked to come to the City and check progress. Ms. Mika said she would draft a
memo to the Council informing them of the status of the accounting department.
Alderman Bock asked what the term "unqualified" meant and Mr. Weber assured
him that term has a positive connotation in terms of the audit. The audit also stated
that the "year ended in conformity ". Mr. Bock asked for confirmation that the City
is functioning and that no money has been lost.
Treasurer Powell commented that audit standards have increased and the staff will
be more involved in the audit process. He added that the staff will be reconciling
the monthly statements as they are received. Mr. Powell also noted that the
community is growing and the Council should be aware that more staff might be
needed to accomplish the growing workload.
Alderman James asked the Finance Director if the six recommendations from the
audit can be accomplished with the current staff and the time frame. He wondered
if the staff needs to be increased. Mr. Weber said there is much work to be done
with all the current growth. Ms. Mika added that she has to spend much of her time
on the daily activities
In response to Mr. James' question regarding "missing money ", Mr. Weber said
there was no missing money and it would have been reported in his letter.
Mr. Weber also said there were two "material weaknesses" (an accounting term)
and they were:
1. Weakness in reconciliations
2. Weakness in manual journals
Ms. Burd said that when Council members bring forth issues such as these, the
problem needs to be looked at and assistance given to staff members to overcome
the weaknesses. Councilmen represent the taxpayers, she said, and Council's job is
not necessarily to protect the staff from the taxpayers, but to oversee. She said
Councilmen should not be attacked for pointing out problems, that it is part of the
process.
The Mayor said this was an unqualified, clean audit that meant the finances are in
good standing. He added this was a year of transition with some personnel changes.
He congratulated Ms. Mika on her work.
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The budget will move to the City Council agenda for approval. This presentation
concluded at 7:20pm.
ECONOMIC DEVELOPMENT COMMITTEE
(taken out of sequence)
Alderman Burd presided over the beginning of the ECD Committee items.
9. EDC 2007 -06 Sunflower Estates —Acceptance of Property
10. EDC 2007 -07 Sunflower Estates Establishing Ordinance
These 2 items were discussed simultaneously. Ms. Carrie Bartell, Attorney for the
Homeowners' Association, discussed these issues. They are working with John
Wyeth and Christopher Knight on the preparation of the ordinance that would create
the SSA. There is also a companion ordinance that deals with the transfer of the
open space and she prepared a deed to record the actual transfer.
Alderwoman Spears asked if there was any stipulation that would ban the developer
of this subdivision from future projects in the City due to the situations that have
occurred with Sunflower. The Mayor cautioned against such action, but said more
stringent rules could be implemented. Another possibility is to refuse to annex a
given property or include certain limiting verbage in agreements. Alderman Spears
said the residents have paid dues and that they should be refunded by the developer
as well as a reimbursement of attorney fees.
Ms. Bartell said she had provided sample ordinances from other cities that were
more stringent. The City of Evanston has a particularly well- written ordinance.
Ms. Burd said she thought that some of the residents were not aware of the
homeowner's association. Ms. Bartell stated that they paid assessments at the time
of closing and now the developer is not providing any type of documentation
regarding funds. Once the City accepts the property, the association can dissolve.
In order to prepare dissolution documents, all assets must be transferred to the City
and bank accounts must be closed or the funds distributed to the homeowners.
Alderman Leslie asked how the funds would be distributed. They could be split
proportionately among the owners or ideally, used for the maintenance of the
grounds. Legal fees will also be paid from these funds.
Bart Olson noted that there is a provision that there must be 60 days from the close
of the public hearing to the establishment of the SSA. The Mayor also noted that
the levy of the taxes might not be possible until the following year and it will be
based on the actual amount spent in the year prior.
This matter will move to the Council consent agenda if the City Attorney approves.
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(next item out of sequence)
7. PC 2006 -92 & PC 2006 -93 Rush - Copley — PUD Agreement, Concept PUD
Plan and Preliminary PUD Plan
Attorney John Philipchuck was present on behalf of Rush Copley. He said the
Public Hearing had been held at a prior meeting regarding the PUD agreement. At
that time, there were some issues discussed that needed resolution. A letter had
been requested and received from the Fire District regarding their equipment and
capabilities. Ms. Spears said the letter did not address their equipment, so she called
the Fire District. The fire personnel said the equipment could not reach seven
stories and the ladder must be angled to at least reach the sixth floor. It was noted
that a suitable piece of equipment was located on the other side of the river and
Alderman Besco asked if that equipment could be relocated. Ms. Spears asked
Nancy Wilson, Vice President at Copley, if money could be found in the hospital
budget to purchase the necessary equipment. Ms. Wilson will research.
Mayor Prochaska said having duplicate equipment would be a good idea and he also
suggested that part of fees being collected could be used toward a building and
equipment and that it could be front funded. He said the fees might already be
included in the impact fees.
This item moves to City Council regular agenda until Ms. Spears is contacted by the
Fire District.
(return to agenda order of items)
1. EDC 2007 -04 Building Permit Reports for January 2007
Travis Miller reported that 51 were issued in January with 22 being single family
permits. This is down from last year, however, Bristol Bay permits were issued at
that time. No further action.
Z ZBA 2006 -99 Pearle Vision Sign Variance
Mr. Miller said a motion to approve the signage on the east side of the building, had
failed at a Zoning Board of Appeals meeting. The Council now must vote to accept
or deny that recommendation and this will move forward to City Council.
3. PC 2006 -101 Lot 4 Baker's Subdivision —1. S Mile Review
The Plan Commission reviewed this item at its February 14 meeting and
recommended against approval based on staff comments and setback issues. The
property falls on land near the planned Countryside Parkway extension to Van
Emmon.
Attorney Gregg Ingemunson spoke on behalf of the developer saying his client
wishes to move forward with the project and said that many of the objections were
based on conjecture. He also spoke about the trees that are presently on the property
in relation to the setbacks. Some preliminary engineering has been done at City
cost. Alderman Besco said that all property owners in this area need to be notified
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of a potential future bridge. A meeting should be set up with the owners to look at
future alignments and a sign should be posted citing a potential crossing.
Mayor Prochaska said a recommendation is needed for the County. He said the
Council should recommend proceeding with the subdivision, however, guarantees
are needed for easements for City utilities. Property owners must be made aware of
the future development and Alderman Burd suggested something in writing for
those owners. The Mayor will instruct the City Attorney to include all this language
in the motion for recommendation to the County.
(Turned over to Alderman Munns at this time)
4. PC 2007 -02 Yorkville Market Square — Final Plat
The petitioner was not present at this meeting, however, Travis Miller said the Plan
Commission, at their February 14 meeting, had recommended moving this matter
forward. A bank will be constructed at this site. The petitioner was made aware of
an encroachment of one of the setbacks. Stormwater will be drained into the
existing basin behind the Jewel store.
This moves to the City Council consent agenda with the City Attorney's approval.
1. PC 2006 -98 Yorkville Market Place — PUD Amendment and Court Decree
Amendment
A request was received to amend the PUD agreement that would then go to a court
decree. The Plan Commission reviewed this in January and gave their approval.
The reason for this request is to make better use of the front of the building.
Alderman James asked if the maintenance of the stormwater area was resolved. The
condo association and Tucker Development are both contributing to this under a
separate maintenance agreement.
This matter moves to City Council consent agenda subject to attorney approval.
6. EDC 2007 -05 Yorkville Market Place — Economic Incentive Agreement
There is an existing economic incentive agreement for the Tucker property. The
petitioner is asking for:
1. The agreement to be amended to recover the cost of signalization at Rt. 34
and Marketplace Dr.
2. Tax rebate incentive
3. Connection to Rt. 34 and 47 for timing sequence
4. Rebate for water main relocation
They also requested an extension from 18 to 23 years for costs to be recovered.
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A representative (Tracy) of Tucker Development then spoke and said all
reimbursibles must be verified by contractors' sworn statements. He said there will
be a 50150 sharing of the sales tax generated. Alderman Leslie expressed concern
about when developments begin to pay for themselves.
The Mayor said the signal will benefit future businesses on the north side of Rte. 34.
He said there was a list of the dollar amounts attached to the improvements. He
asked if fees were being paid by other businesses, to use the detention pond. He
said it would not be fair if there was a fee and then the developer was also being
reimbursed by the City. However, Mr. John Donahue of the development said that
the water main was not originally part of the pond.
Alderman Munns asked about the 5% interest. The Tucker representative said it
comes from the total owed since his company is fronting the money for the
improvements. It was agreed upon by the City and developer. As the balance
declines and sales taxes come in, that amount will be recalculated. The Mayor
noted that the developer has an obligation for 25% of the cost of the signalization.
Ms. Spears agreed with the Mayor's earlier statement about having the breakdown
of expenses before a decision is made. It was noted that the total cost of this
project is $515,000 with $90,000 of that for the relocation of the water main. The
rest is for the traffic signal and interconnection. Mr. Besco said the traffic light
could possibly be recapturable from the property to the north of the light also. It
was suggested that some of the money should be recapturable to the City and passed
along to future developers.
The original agreement will be reviewed since the developer is asking the City to
adhere to that in regards to this discussion. The Mayor will ask Attorney Wyeth to
review the agreement and ask him to provide a memo by the coming Friday. The
developer also asked for an extra five years. The developer said there is a chance
that this project may not move forward or could be delayed if the Council does not
approve the original agreement. This will be moved to the next City Council
meeting if the attorney's memo is received by the coming Friday.
8. PC 2006 -16 MPI Yorkville South —Annexation
Attorney John Philipchuck was present on behalf of MPI South. He referred to a
memo from Travis Miller and said there was concern about language stating this
development was not currently contiguous and that the development would be
delayed for a couple years. The Attorney said he hoped the City would give
recognition of this development based on the Chatham case cited in the agreement.
That would allow them to proceed as if they were already annexed. Due to the
large amount of investor money, Mr. Philipchuck said some form of protection was
needed and he hoped the Council would allow that language to remain in the
agreement.
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Mr. Miller referred the Council to page 4 of his staff report and said the
recommendation is to exclude that provision. He did say that he would want the
City Attorney's opinion as well, however, he said it is good policy to maintain
contiguity.
The Mayor was concerned if the City was obligated for anything at that point. He
also said that the City has looked at annexing land south on Rt. 47. Mr. Philipchuck
said the City has entered into annexation agreements for non - contiguous properties
such as the Montalbano property on Ament Rd. He said due to the size of the
parcel he represents, the investment, commitment and desire to reach Caton Farm
Road, he hoped the City would allow MPI to move forward.
Alderman Besco asked if the City would receive taxes if the development was not
contiguous and the City was supplying services. He also said the City should
receive higher rates for the services supplied to developments not part of the City.
Mayor Prochaska asked if City fees and sales tax could be collected. The attorneys
were asked to confer on this question.
Another issue was noted by Attorney Philipchuck. He said all the properties have
been closed on except 22 acres at the south end of the property on Caton Farm
Road. That property owner has asked for language in the agreement stating she
would not be responsible for any obligations of developing the property. He said
the closing date for this property is September, 2008. The Mayor had no concern
with that other than insuring the land use is that stated in the PUD. Travis Miller
will review this with Mr. Wyeth and add this requested language.
The property being donated for the school will be turned over to the school at the
time of the final plat. The parcel north of the donated piece will be held for 6 -7
years until the school is ready to purchase it. If that parcel is desired sooner, MPI
will work them.
This moves forward to City Council next week.
PUBLIC WORKS COMMITTEE
1. PW 2007 -14 Water Department Report for November 2006
2. PW 20070 -15 Water Department Report for December 2006
These reports noted the water main breaks during the winter. No further action.
(next item out of sequence)
30. PW 2007 -43 Fox Road Sidewalks
Ms. Burd gave a handout to each Councilman. Mayor Prochaska said the residents
of this area are asking the Council to revisit the sidewalk option going between the
homes. Now that homes are built in this area, it would be an intrusion on the
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property owners and they are requesting the City consider running the sidewalk
along Fox Street instead.
Alderman Burd asked for a re -vote on this issue due to the following. She said
there are photos showing the easements and in one case a homeowner was granted a
variance request and built their driveway on the easement six years ago. Last year a
fence was built there. The residents are now asking the City to vacate this
easement. She added that the City has committed to a bike trail to Silver Springs.
The Homeowners's Association has met and is opposed to this alternative. She
added that a resident of a subdivision was injured while jogging down Fox Rd. If
the City has the money, she said the City should build the 8 -foot trail.
The sidewalk option was eliminated in July of 1988 according to Alderman Besco.
To add further detail, the Mayor said a few years ago people did not desire
sidewalks along busy roads and were looking for a minimum number of streetlights.
But now, he said, the path or sidewalk should stay along the highway and the bike
path and sidewalk need to be separate. He said a bike path should run along the
river where possible and continue it to the west. It was noted there is a bike path in
place in River's Edge and it ends at the Boy Scout Camp.
Alderman Munns asked how many people would benefit from a bike path. The
Mayor said the ultimate plan is to connect the path with Silver Springs and
eventually to downtown Yorkville. A suggestion was made to vacate a pedestrian
easement but keep the utility easement. Ms. Burd said in these cases, all Council
members should actually observe the area and talk with residents. Signs should be
erected in future areas of bike paths or sidewalks before homes are even built, said
the Mayor. Ms. Burd said the budget should be reviewed before making a decision.
Two votes would be needed:
1. One vote to rescind first plan
2. One vote to vacate just public access, not utility easement, Attorney to be
consulted
Area residents thanked the Council for their consideration in this matter.
3. PW 2007 -16 Walnut Plaza —Letter of Credit Expiration
4. PW 2007 -17 Grande Reserve Unit 14 —Letter of Credit Expiration
5. PW 2007 -18 Grande Reserve Unit 15 —Letter of Credit Expiration
6. PW 2007 -19 Grande Reserve Units 20 & 21— Letter of Credit Expiration
7. PW 2007 -20 Grande Reserve Units 23, 26 & 27 —Letter of Credit Expiration
8. PW 2007 -21 Saravanos Development — Sitework Letter of Credit Expiration
9. PW 2007 -22 Raintree Village Unit 1— Letter of Credit Expiration
10. PW 2007 -23 Raintree Village Unit 2 —Letter of Credit Expiration
11. PW 2007 -24 raintree Village Unit 3 — Letter of Credit Expiration
12 PW 2007 -25 Raintree Village Unit 4 —Letter of Credit Expiration
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Alderman Leslie asked what the limit is for Mr. Wywrot to have the authority to
sign off the letters of credit. That limit is $750. The Attorney had previously
suggested a resolution to allow Mr. Wywrot's approval on certain items. These
items will all move to the consent agenda.
13. PW 2007 -27 Raintree Village (M. 126 Temporary Entrance) — Letter of
Credit Release
Mr. Wywrot said this was a temporary entrance and has now been removed. He
recommended release of this $1300 letter.
14. PW 2007 -28 Raintree Village (M. 126 Improvements) —Bond Reduction #1
This is a normal reduction request with most of the work being finished and moves
to the consent agenda.
15. PW 2007 -29 Windett Ridge —Public Improvement Bond Reduction #3
It was noted there is a substantial amount left, however, the reduction was approved
and it will move to the consent agenda.
16. PW 2007 -30 Autumn Creek Offsite Sanitary Sewer —Final Acceptance
Mr. Wywrot recommended final acceptance of the sanitary sewer upon receipt of a
bill of sale and 1 -year warranty bond. This moves to consent agenda.
17 PW 2007 -31 IDOT Highway Permit and Resolution —Raging Waves (R. 47
Watermain Crossings)
18. PW 2007 -32 IDOT Highway Permit and Resolution — Autumn Creek (M.
34 Improvements)
These are the applications for watermains and highway improvements that are
IDOT- approved. The developer will be asked to provide a bond. Moves to consent
agenda.
19. PW 2007 -33 IDOT Highway Permit #4 and Resolution —Kendall
Marketplace (M. 34 Improvements)
IDOT approval has not been obtained as of yet, but the petitioner is asking for pre -
approval so when the IDOT approval comes, there will no waste of time. This
moves forward to consent agenda subject to IDOT approval.
20. PW 2007 -34 Raymond Storm Sewer Outfall —Change Order #2
This change order allows for a time extension due to delays in funding. It moves to
the consent agenda.
21. PW 20070 -35 Countryside Interceptor — Change Order #1
This is a final change order in the amount of $30,274.40. It also moves to the
consent agenda.
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22. PW 2007 -36 Temporary Easement — 308 W. Van Emmon Street
This relates to the in -town road program and grants a temporary easement on private
property in order to replace private steps. This is needed due to road widening. Mr.
Wywrot recommended approval. The Attorney will be consulted since this item
could require a vote.
23. PW 2007-371n-Town Road Program (Phase 2) — Request for Design Fees
Smith Engineering requested additional design fees since the City deviated from the
original plans due to steep slopes. The amount is almost $38,000 and there is
money available for the engineering. This moves forward to City Council for a
vote.
24. PW 2007 -38 Traffic Signal Maintenance Agreement — Amendment #1
Mr. Wywrot said signals would be retrofitted with longer lasting, more efficient
bulbs. This would exclude any signals designated for future replacement. He
recommended approval and said the funds would come from MFT. This moves to
consent agenda.
25. PW 2007 -39 Rob Roy Creek Interceptor (North Branch Contract 2) —
Construction Inspection
This project design is complete and needs to be inspected when finished. Joe
Wrywrot recommended approval subject to funding. This moves to consent agenda.
26. PW 2007 -40 Engineering Department —Vehicle Purchases
Two Engineering Department vehicles need to be replaced and the money is in the
budget. They will be replaced with two SUV's and the old vehicles will be disposed
of by sealed bid. Alderman Spears requested an invoice of amenities. This moves
to consent agenda.
27. PW 2007 -41 Results of Sealed Bid for New Wheel Loader
Eric Dhuse reported that bids were opened last week and there is funding in the
budget for this item. An extra warranty will be obtained. The bid is approximately
$123,000.
28. ADM 200 7-0 7 Mechanic Job Description
This matter was brought back due to questions for Mr. Dhuse. It was noted that the
Street Foreman would be the direct supervisor for this position and the
Superintendent of the Streets will be in the future. The person hired would be
shared in the City. The job duties will be to repair machinery with oil changes etc.
being done in the time left. Alderman Besco noted that the mechanic should have
their own tools according to industry standards. Attorney Wyeth will be consulted
as to whether or not a vote is needed.
29. PW 2007 -42 SW Corner Route 47 and Corneils Rd. — Plat of Dedication
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The property owner has petitioned to annex and Mr. Wywrot said he wished to
establish a policy requiring properties to dedicate a right -of -way for existing
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township roads. It could be included in the annexation agreements. This will move
to the consent agenda subject to the Attorney's approval.
DETAIL BOARD REPORT Bill List)
There was a very brief discussion of a few specific items. Joe Wywrot asked that an
invoice for Siebert Engineering be removed from the list since the item was
returned.
This moves to City Council for approval.
PARK BOARD
No report
MAYOR
1. Discuss Public Works Committee Meetings
Mayor Prochaska said the Public Safety and Administration committee meetings are
taking a shorter amount of time during the COW meetings while Economic
Development tends to be the longest. He asked if the Council would entertain the
idea of placing Public Works with Public Safety and Administration. Mr. Munns
suggested having Public Safety and EDC together. A suggestion was made by
Alderman Besco to return Public Works to the previous committee meeting
structure and Alderman Spears concurred for the Public Safety committee. A
decision will be delayed until the March 6 th COW.
2. Community Relations Manager — Job Description Update
Postponed.
CITY COUNCIL REOUESTS
1. KenCom Intergovernmental Agreement
Alderman Spears said she had not received any changes or revisions from any
Council members or the Attorney. She noted some changes that had been made to
the original agreement. She said some of the City's rights had been taken away and
she informed KenCom that the changes would need to be approved by City Council.
She stated that was also challenged, but now that authority has been returned. This
document was originally drafted in July 1999.
The "
hrase all members shall serve at the pleasure o
p P f the chairman" was
recommended to be omitted from the document. There was a brief discussion
regarding the language pertaining to the appointment of board members.
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ADDITIONAL BUSINESS
Alderman Leslie asked for an assessment of the phone system and research of the
costs and technology.
Alderman Munns said the lights were not working on a certain day at Rt. 34 and
Cannonball where there is construction. Mr. Wywrot said the contractor was
spoken with and asked to remedy the situation immediately.
Mr. Munns noted that when he downloaded the agenda for this meeting, there were
627 pages in the packet.
He also raised the issue of aldermen being eligible for health insurance and IMRF
and noted that other towns have these benefits. Ms. Mika noted that her staff has
looked into this. This will be researched further.
Mayor Prochaska said the City now has the authorization to have an alternate for the
YEDC. He designated Alderman Munns as the alternate and he will be eligible to
vote in the Mayor's absence.
The Mayor has asked the staff to arrange a meeting with the new head of IDOT,
along with a couple representatives for a meeting in Springfield. The meeting's
purpose would be to reinforce keeping Rt. 47 in the State budget. Since the City has
agreements with developers along Rt. 47, he is hoping those improvements can be
completed. Alderman Burd suggested included Linda Chapa LaVia, the new
chairman of the local government committee.
There was no further business and the meeting was adjourned at 9:55.
Submitted by
Marlys Young, Minute Taker
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