COW Minutes 2007 01-16-07 Page 1 of 13
APPROVED 3/13/071
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
Council Chambers
Tuesday, January 16, 2007 — 7:00 pm
In Attendance:
Cit-V
Art Prochaska - Mayor John Wyeth — City Attorney
Paul James — Alderman John Crois — Interim City Administrator
Valerie Burd - Alderman Eric Dhuse — Public Works Director
Joe Besco — Alderman Susan Mika — Finance Director
Rose Spears — Alderman Travis Miller — Community Development Director
Marty Munns - Alderman David Mogle — Executive Director Parks & Rec.
Jim Bock — Alderman Bart Olson — Assistant City Administrator
Dean Wolfer — Alderman (left 11:35pm) Bill Powell — Treasurer
Jason Leslie — Alderman Joe Wywrot — City Engineer
Guests
Gary Goldman Robert & Anna Marie Doherty
Wendy Yaksich, MPI John Philipchuck, DBC, Ltd.
Tim Winter, MPI Lisa Lyon, Ehlers '
Jeffrey Brewster Dan Cunningham, Kemper Sports Management
Dan O'Malley, BSB Design Jim DiNaso, Jake Land Group
Ryan Walter, Cemcon Carlos & Karen Bonet
Dennis ? (not legible) Ken Koch, Park Board
Marcia Ludwikowski Lynn Dubajic, YEDC
William Dunn, EEI Jeff Freeman, EEI
Tony Graff, Graff Mgmt. Mike Schoppe, Schoppe Design
Dan Kramer, Attorney Todd Milliron
Tony Scott, reporter
The meeting was called to order at 7:01pm by Mayor Art Prochaska.
PUBLIC HEARING: None
PRESENTATIONS
1. Route 126 & 71 Commercial — Concept Plan
Dan Kramer, Attorney presented information regarding this plan for the 92 -acre parcel at Rte. 126
and 71 and the vast majority is slated for commercial use. Rte. 126 will be relocated as part of this
project. This matter was before the Plan Commission last week. He said the buildings are located
next to the highway with storm detention behind the buildings. The rear of the property will be
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comprised of a pod of duplexes and townhouses. A facility for Edwards Hospital is planned for the
middle of the parcel. Part of the parcel is zoned B3 and is already annexed to the City. The
developer indicated their willingness for some flex zoning.
IDOT approval has not yet been given for a certain portion of 71 & 126. Until that happens, no
permits will be issued according to Attorney Kramer. Copies of these concept plans have been
given to IDOT for their review. Alderman Wolfer remarked he would like to see the IDOT
approval. He felt the townhomes called for very high density at 5 units per acre. Many off -site
improvements will be generated according to Mr. Kramer such as highway widening, extra lanes
and a large amount of commercial business. In addition, it is hoped that Wing Road will be
vacated and replaced by an internal road.
Traffic signals were discussed and Attorney Kramer believes they will be installed in 2008 and will
be installed before the development is completed. The right of way for the rerouting of 126 has
been acquired.
Alderman James commented that he would like to see all commercial in this area and no
townhomes. It was noted that a 153,000 square foot store is expected at that location.
This presentation concluded at 7:20pm.
ECONOMIC DEVELOPMENT COMMITTEE:
L EDC 2007 -01 Building Permit Reports for December 2006-
Alderman Bock commented that the building permits were up over last year by over 200 indicating
that Yorkville is still thriving. More townhomes are being built said the Mayor and large groups
of permits were taken out before December. Mr. Leslie added that it actually was the slowest
December since 2002 and was consistent with the market in general. In general, Bart Olson said
that 2006 set a record for new housing starts. This report will move to the consent agenda.
2. EDC 2007 -02 Residential Development %y and Population Projection
Bart Olson provided the 6 -month update of population figures and said there were 971 new
housing starts in 2006. His 2007 estimate is 1100 starts and added that some developments will be
built out. Alderman Spears requested that SSA information be included in the next update. This
report is for information only.
3. EDC 2006 -36 Raymond Regional Stormwater Basin Outfall ConstructionlFunding Update
Travis Miller said this was an update report and concerned funding for the outfall facility necessary
for the southwest basin. So far, funding contributions have been received from all private parties
except one in the amount of $500,000. Because of that, the City has not yet instructed the outfall
contractor, Wheaton Trenching, until the funding is obtained. This matter has now become urgent
since the outfall is needed to help with the high water table and the water park could be delayed as
a result. Mr. Miller asked the Council to consider using City funds to make up the shortfall until
the private party submits their funding. He previously asked Ms. Mika to check on possible fund
sources taking into consideration, the current audit.
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Letters 'vin 30-day notice have been sent to the private party, with no response. Attorney
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Wyeth said the courts could be asked to intervene, however, the time factor will delay the start of
the project. Mr. Miller said he has had verbal communication with the private party, with no
further resolution to the problem. Alderman Leslie noted that Wheaton Trenching is also working
with the water park developer.
Alderman Bock asked if anyone was present representing Ocean Atlantic. Attorney Kramer said
he could provide further comment on this matter in item #8 on this agenda. There was no further
discussion at this time.
4. PC 2006 -84 and PC 2006 -85 Edward Health Ventures — PUD Agreement
Attorney Dan Kramer said this matter had gone through C.O.W. a few weeks ago at which time
suggested changes were made resulting in a revised annexation agreement. The changes dealt with
the wooded area in hopes that grant money could be found. In the agreement, it states the City
would have the right to "call" that land within a year's time. Mayor Prochaska said he would like
to see a time period longer than a year for this property in order to allow for securing grants.
If a developer offer is made, the City will receive 30 days notice. Alderman Wolfer asked if the
wooded area could be saved in exchange for the higher density suggested in the earlier discussed
concept plan for this area. Alderman Besco asked if a potential developer would be open to a plan
including the trees. A 50 -foot conservation easement as well as larger lots and park are included in
the plan according to Mike Schoppe. Attorney Kramer also added that a total of 2 -3 acres would
be given for land cash.
Land cash from other areas could possibly be used to purchase the wooded parcel. That will be
discussed with the Parks Department. Other suggestions were the CorLands group and matching
Oslad grants. Alderman Spears also stated the City should contact the City grant writer. It was
noted that a tree study had been done. Ms. Burd suggested perhaps the wooded parcel could be
developed into a park and used for patient rehab or for employees.
It was suggested by Alderman James that the Rte. 126 and 71 intersection should be widened rather
than just constructing turn lanes due to the amount of traffic. Attorney Kramer said that it would
stifle commercial development if that financial burden were placed on one developer. It was noted
that Rte. 126 is being funded for accident relief. Signalization is also needed at that intersection.
Ms. Burd said drivers are using Rte. 71 as a means to bypass Yorkville and in a related matter,
asked about the status of the Rt. 47 project. No capital budget has not been passed by the State in
four years according to the Mayor. He added that schools and hospitals are important in
determining road projects as well. The Mayor suggested language for road improvement projects
needs to be written into the various development agreements. He also discussed a portion of the
agreement referencing fees.
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Dan Kramer summarized the points that will be addressed in revising this agreement:
1. Will talk to the developer about the 30 -day issue
2. Will talk to the hospital regarding the fees
3. Will discuss verbage regarding road widening
This item moves to the City Council next week if the changes are in by the coming Friday.
5. PC 2005 -62 Route 47/Corneils Road Annexation
Attorney John Philipchuck pointed out some plan changes:
1. The Kuhn property, 187 acres, has been removed from the proposal. This results in 728
acres rather than 916 and a reduction of units from 1764 to 1427.
2. Wheeler Road was also realigned so that it will not break up the neighborhood
3. Land for school site reduced from 67 -acre donation to 41, school district would also like
additional land there.
Due to the importance of the City boundary being at Caton Farm Road, there were some issues for
discussion. Those were 1) sanitary sewer, 2) water improvements, 3) road improvements and 4)
commercial tax incentive. He asked for Council input and then introduced Wendy Yaksich of MPI
to discuss those points.
Sanitary Sewer
There are two issues: 1) the scale of the improvement - -will it be expanded to serve a larger area or
just the MPI area and 2) funding. Ms. Yaksich asked that the City allow the $2,000 connection
fees be used for improvement costs. She said there are 3 provisions in the agreement that she
wished to discuss.
MPI has agreed to a 12 -month review schedule from date of annexation agreement to allow YBSD,
City and MPI to identify a scalable sanitary solution, including funding. She explained "scalable"
as short term improvements ultimately included in permanent YBSD infrastructure system. MPI
has hired Deuchler Engineering for this evaluation. If no scalable solution is found in 12 months,
she requested permission to proceed on a sanitary system for MPI only. She said MPI's
contribution for the sanitary solution would be $5,421,000.
Mr. Crois said the City cannot comment for YBSD. He said if the sanitary lift stations are
abandoned or need repair in the future, he did not know if the City could give credit initially. The
City's contribution for connection fees would be $2.8 million. MPI will also have a recapture
agreement in place. He also said that if no solution is found after the 12 -month period, the City
must decide if they will give MPI a $2,000 tap on credit or if the credit will be given for what
would possibly become part of a permanent system serving other developments besides just MPI.
Alderman Wolfer asked if MPI would build the system looking towards eventual connection with
other developments if the fee was waived. Ms. Yaksich said MPI would work towards the best
solution.
Mayor Prochaska said there will still be a need to run sewer lines through properties adjacent to
MPI's in order to reach their property. He said he would want those properties to be able to
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connect. In addition, he said that MPI should still maintain control of the lift stations after five
years, as long as development is continuing. He also noted MPI wants utilization of the existing
Rte. 47 right -of -way and that the City cannot promise what IDOT will allow. Language also
needs to be added regarding the lift stations and right -of -way.
Alderman Leslie asked for a further clarification of the recapture. Ms. Yaksich said the cap is for
the scalable solution and additional funds would need to come from other sources besides MPI
unless agreed to by other parties. She said MPI would allow for capacity for other property owners
in the area. MPI is the only one making a commitment now and the additional costs are beyond
MPI's ability to front at this time. Mayor Prochaska clarified that he was not expecting MPI to
provide for the entire area, only the portion of the properties it crosses.
The Mayor referred to page 10, paragraph D of the agreement and said he would not agree to the
verbage that states the "City will not deny building permits due to lack of capacity at YBSD
treatment facility." He said the capacity is out of his control and he cannot act on YBSD's behalf.
Alderman Besco added that he would not agree to temporary infrastructure. He would also like to
see the engineer's solutions. Alderman Spears agreed with Besco and further stated that the City
should not be asked for such concessions. She suggested that a developer this large should be able
to afford the needed infrastructure. Attorney Philipchuck said his client needs to make decisions if
they want to go forward with the community.
Mayor Prochaska said there needs to be some value shown for the City in these large
developments, i.e., schools. He said he would like to see the scalable solution used. Historically
he said the City reserves its money /credits for permanent uses. Alderman Munns asked if it was
correct that the City would like this development because Joliet could try to capture this land and
potentially have students in the Yorkville system. The MPI property is not contiguous at this time.
Alderman Wolfer emphasized that he did not want the developer to walk away from this
development and hoped that the scalable solution could be found. He also asked for opinions from
the engineers. It was noted that the City established boundaries on Rte. 30 near Montgomery's
boundaries, by constructing a water tower and other infrastructure. By establishing a southern
boundary, Alderman Leslie said it would pave the way for more commercial development. This
would be in anticipation of a "second population".
Alderman Spears pointed out that in previous discussions, the Council expressed concerns
regarding increased traffic on Rte. 71 and 47. She said it was wrong to rush into any decision. Ms.
Spears noted problems with prior lift stations and felt that any temporary infrastructure is not in the
best interest of the City. She cited the problems in the developments at the north end of the City.
Mr. Philipchuck pointed out that his client kept their promises.
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Water Improvements
Ms. Yaksich said there are three main issues for water improvements:
1. Flexibility in determining size of water storage tank
2. Restrictions on building permits to insure improvements are made to serve property
3. Funding - asking City to allow MPI to use water connection fees of $3700 for single family
units and $3171 for multi family unit towards improvement costs
She reviewed the commitments that MPI has made for these improvements: deep well, water
treatment plant, storage tank and water main extensions. The City's master plan identifies
alternatives to the 1- million gallon storage tank. MPI has discussed the timing of this issue with
the City and determined that the City will have up to the 200 building permit to decide if MPI
should proceed with the construction of the storage tank. If the City moves forward with
alternatives, MPI would contribute the cost of the 1- million gallon storage tank. They have trigger
points in place.
Ms. Burd asked if the developer would ask for an SSA. Ms. Yaksich said the agreement reserves
the right to ask for an SSA, but the SSA would be retired through the fees already identified prior
to the homeowner moving into the home.
Mayor Prochaska, in a policy matter, asked if the fees are allowed for water conveyance and if it
would take the place of the need for storage for that development? Mr. Miller said it could and that
other developers would be required to build additional storage as they came in. In conclusion,
Phillip Freeman said the connection fees for the development are less than $5 million and the
needed improvements are close to $9 million, resulting in a timing issue.
Road Improvements
Ms. Yaksich requested full application of the City's road fees in the amount of $2.8 million, for
upgrading of Wheeler Road, road widening on Immanuel Road and construction of collector roads
in exchange for road improvements in excess of what is required by MPI. They estimate the actual
cost to be more then $3 million. Alderman James asked that MPI also consider some widening of
Rt. 47.
Alderman Wolfer asked for a traffic study to be done in the area of the school to determine possible
safety issues. Signalization is important to this area on Rte. 47. The Mayor said language should
be included in the agreement for the developer to work with the City and State on Rte. 47
improvements.
Commercial Tax Incentives
Ms. Yaksich briefly discussed tax incentives and said MPI is asking the Council to commit to an
incentive of 50% of the City's 1 % sales tax to cover public improvement costs on the commercial
property. She noted that City staff is recommending a change to read "up to 50 % ". She also said
there is a possibility that Yorkville would become a home rule community before the development
was completed, which could generate additional taxes.
Attorney Philipchuck introduced Bill Shiner (sp ?), the commercial developer consultant to review
the commercial aspects. Mr. Shiner said Caton Farm will be a major retail and residential area. He
referred to their 80 -acre commercial parcel and said that it equated to $200 million in sales.
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The Mayor said MPI wants credit for the donation of land for the proposed fire station, however,
the fee is not based on land. Attorney Philipchuck said they had discussion with the Fire District
and said they had already raised that issue with the developer and it will be addressed. Ms. Spears
asked for a letter from the Fire District to indicate all issues are resolved.
In conclusion, Ms. Yaksich asked the Council to direct staff to move this matter to the February
13 Council meeting, at which time they will bring a revised agreement.
6. PC 2005 -62 Route 47ICorneils Road Annexation
Travis Miller asked that this matter come back to C.O.W on February 20 with a vote on February
27
Attorney Frank Kortina (sp ?) was present to represent a landowner of a 5 -acre parcel at Corneils
and Rt. 47. He said this matter had been before C.O.W. in 2006. He said the annexation
agreement will be complied with and said that any commercial property here would join a business
association and cooperate with taxes to help fund Rt. 47 improvements. Staff recommended
restrictions on B3 zoning and asked for 40 -foot right -of -way on Corneils Rd. This moves to City
Council with suggested changes.
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7. EDC 2007 -03 Peter Kappos (Route 47ICorneils Annexation) Economic Incentive Agreement
Attorney Dan Kramer said a signal is needed at this intersection and his client will contribute their
share.
(out of sequence)
9. COW 2007 -01 Kendall Marketplace Financing
A representative of Kendall Marketplace and Cannonball LLC said this is the second portion of the
financing. This represents one -half of the sales tax. This item moves to the January 23' Council
meeting for a vote.
(This discussion is continued from earlier in the agenda.)
3. EDC 2006 -36 Raymond Regional Stormwater Basin Outfall Construction/Funding Update
Attorney Dan Kramer was in attendance to represent Ocean Atlantic and a group of 10 property
owners. He said this matter came before the Council in August, but financing has become much
more difficult. The group has been working with Jim Ratos who has contributed money. Mr.
Kramer said the group will have the money within 14 days and it will be hand delivered to Chicago
Title. Some Council members felt the project should go forward while others preferred to wait
until the money is in hand. This will move on to City Council.
(out of sequence)
8. PC 2006 -42 Westbury Village (North, West, Middle) —Annexation and Concept P. U.D.
Mr. Kramer said that the list of reasons for City approval of this development had been updated.
1. One new perk is a contribution of $32 million or that amount in public improvements.
2. A compromise has been struck regarding a municipal building fee.
3. A developer has agreed to front -fund a $16 million water system, they will have right to
recapture $2 million from other parties
4. Front fund $4 million worth of improvements for YBSD
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5. 28.5 additional acres of park land will be contributed
6. Contribute $1.2 million for design and permitting, however, only way to front fund these
improvements is with temporary and permanent SSA's
The attorney for the holding company, David Warner, discussed a memo and response between
him and Travis Miller. It stated that if the annexation agreement was not approved by January, it
would then have to wait until after the municipal elections. Mr. Warner said there was a unique
law in Illinois that states that if an annexation is approved within 60 days of a general election, it
cannot be recorded until after the election.
Alderman Spears made reference to a 15 -day examination and the fact that Mr. Warner is still
requesting a time limit. She commented that the request was ironic in view of the fact that the City
is still waiting for $500,000 from them. Mr. Miller said a time limit was not typical, but the
Building Department must turn around permits. There are also many variables involved and Mr.
Freeman noted that Yorkville is equal to or better than other municipalities in this regard. It was
noted that the time limit for Grande Reserve was 30 days. Ms. Spears then recommended against a
time limit, opting instead, for staff recommendations.
Ms. Spears made reference to section 5 of the agreement regarding sanitary sewer and questioned
why Ocean Atlantic should be allowed to determine what they can afford to build and when. Mr.
Warner explained the order of building the sewers for 744 acres and said it could only be done in
stages if Ocean Atlantic is solely funding this project. Ms. Spears commented that it was a risk to
the City for pods to built in different areas rather than completing one. The Mayor recommended
trigger points in this development.
There was a brief discussion of gaining access to the development site and Attorney Kramer will
speak with Travis Miller to resolve.
Alderman Spears noted the phrase "eminent domain" in certain documents. She felt very strongly
that it should not be included. It was made clear that it was a utility easement and the language
will be revised and an alternate route will be researched. Paying the impact fees was another
concern of Ms. Spears. A development representative said all fees will be paid, except the
municipal fee. Only a portion of that will be paid. Further discussion will be needed.
Ms. Burd asked if the development will receive recapture fees as other projects come in. Attorney
Kramer said that if the development front funds, $16 million would be given to the City. If the
requested density is maintained, that amount would be paid to the City with no recapture to the
developer.
Alderman James said the City does not discount fees, but Mr. Warner said his client is paying for
many non - required items as well. It was noted that the total buildout population of this
development will be 10,000 residents. Since the current population will be doubled, Mr. James
argued that the developer needs to pay for many of the infrastructure items as well as others. Mr.
Kramer pointed out that the developer is front funding City buildings. A plot of land for public
facilities, was suggested by Mayor Prochaska.
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Park sites were discussed next. Mr. Mogle said the 2 -acre sites set aside, totaled 27 acres and he
labeled that as inadequate. With a projected population of 10,000 in this development, he said 35
acres should be designated as park land. The park space is currently located on the north side of
Galena and Mr. Mogle said that is not easily accessed by all. If 27 acres is the limit, The Park
Board would like cash to be able to purchase more park land. Mr. Warner pointed out that 7 pools
and clubhouses were being built by the developer, in addition to a golf course. However, the City
would not have control of these facilities and the golf course, in particular, will become private
after 5 years.
The Mayor added that citizens always ask for additional ball diamonds, parks etc. A suggestion
was made by Alderman Besco to use land cash or land donations and make a regional park on the
outside of the development. The Mayor noted that the ball field facilities are behind the senior
area, however, they are also near the Com Ed easements to be able to provide parking.
A representative of the development pointed out the many amenities the development will provide
for its residents. Ms. Spears pointed out that other Yorkville residents would not be able to use
them and also the fact that two homeowner's associations that maintained their parks, have recently
become defunct. As a result, those parks now must be maintained by the Parks Department. She
suggested the developer work more closely with the Park Board and Alderman Bock concurred.
There was a brief discussion of the expectations of the developer and staff.
Alderman Burd suggested that perhaps the developer could help with the Rte. 47 widening with a
possible reimbursement to the developer. Because of this possible reimbursement, she felt the
developer should pay the City fees. Mr. Warner said they are not looking for a reimbursement, but
would place funds into their SSA's. The Mayor said the City cannot set a precedent by reducing
fees and said that he would like to see $400 -$500 per unit from the developer.
Mr. Warner asked for a freeze on the fees in 5 -year increments so they have an opportunity to
project the fees for a given time period. This will allow them to build in stages. Again, he pointed
out that they are front funding many items. After more discussion, the Mayor asked the developer
to return with a new draft of the agreement. This will come before C.O.W. on February 6 This
discussion concluded at 11:35pm and the Council took a short break.
PUBLIC WORKS COMMITTEE
1. PW 2006 -211 King Street Raw & Finished Watermains —Pedersen Invoice
Public Works Director Eric Dhuse asked the Council to read the letter from the Pedersens that
requested the City to void the charges to them based on out -of- pocket expenses. As their
Alderman, Ms. Burd said she had spoken with them several times. She said they are caretakers of
the historic area near the park. Ms. Pedersen had stated that the property was not left in good
condition for a 2 -year period during the time of a sewer project. Ms. Burd asked for consideration
for them.
The Pedersens had a gravel shoulder in front of their property and it was paved during this project.
According to the Pedersens, the paving was not adequate and there was debris left in the street.
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Alderman Besco said there was a contract in place for the paving, but the Pedersens had curbing
put in at their own expense. It was noted there were two different projects that had been contracted
for that area and he said the contractor needs to be held up to standards. He said the Pedersens felt
the project was not moving fast enough and the City had many meetings with them regarding the
projects. While Mr. Dhuse said he empathized with the Pedersen, the contractor is responsible
for the work and the Pedersens spent money for repairs on their own. Alderman Leslie asked if
there was any recourse from the contractor. Besco said the City should not pay twice for this type
of project.
Alderman Wolfer had viewed the problem area and it was suggested that the Council wait until he
was present to obtain his input. The Pedersens have paid for slightly over $6,000. The consensus
of the group was that the charges would not be reimbursed.
2. PW 2006 -188 Fox Road Sidewalk
Direction had previously been given to research the possibility of a trail or wide shoulder between
White Oak Estates and River's Edge. In a memo to Mr. Crois, Mr. Wywrot stated that IDOT
prohibits 2 -way trails adjacent to roadways without a physical separation from the road. EEI
looked at cost estimates and found it would cost $120,000 to $220,000. The cost of a sidewalk
within White Oaks Estates would be about $51,000, which he recommended.
Ms. Burd commented she would like to see a sidewalk/trail near Fox Road and route it through the
Boy Scout Camp to River's Edge. She also asked if any funding was available for bike trails.
There is grant money, however, it may take 5 years to receive. An informal poll was taken as to
construction of a bike path or sidewalk and the consensus was a sidewalk. It was suggested it be
built as part of the Fox Road project, depending on funds.
3. PW 2007 -01 Kendall County 2007 -2030 Transportation Improvement Plan
A report regarding transportation improvements was received from the County detailing short
range and long range projects. Mr. Wywrot gave a summary of some of those projects and said he
will send a letter to the County with his comments. No further action was necessary.
4. PW 2007 -02 Automatic Door Opener Pricing for Beecher Center and City Hall
Eric Dhuse obtained quotes for the purchase of automatic doors for Beecher Center and City Hall.
These openers are not budgeted items at this time, however, they will be considered at the mid -year
budget review. No further action taken at this time.
5. PW 2007 -03 Wheel Loader Purchase
Permission to seek a bid for a wheel loader was requested by Mr. Dhuse. This is a budgeted item.
No further action at this time.
6. PW 2007 -04 FPA Expansion Agreement —Dickson, Sleezer &Lindholm Properties
This is a request by these property owners to expand the YBSD to their properties. This was
formerly known as the Hallmark Property. Deuchler will complete the work and this moves to the
consent agenda subject to developer funds.
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7. PW 2007 -05 Pre - Qualification Process for Well #10 and Well #10 Water Treatment Plant
EEI recommended that a pre - qualification process be used in this matter prior to the bidding. Mr.
Wywrot said that he and Mr. Dhuse would review the applications. This moves to consent agenda.
8. PW 2007 -06 Longford Lakes —Final Acceptance & Letter of Credit Reduction #2
Montalbano homes has requested the City accept all public improvements. Mr. Wywrot said a few
items are unfinished, however, they will be completed within the warranty period. He
recommended approval of the public improvements as well as the reduction of the letter of credit.
Moves to consent agenda.
9. PW 2007 -07 Raging Waves —Letter of Credit Reduction #1
A request was received from the developer to reduce the letter of credit. Joe Wywrot
recommended against this request since a letter of credit was never received for the sewer work and
therefore, no reduction will be given. The second letter of a lesser amount will move forward and a
vote will be taken.
10. PW 2007 -08 Betzwiser Development —Letter of Credit Expiration
11. PW 2007 -09 Saravanos Development —Letter of Credit Expiration
These two items were discussed together. Both letters will expire in 90 days and Mr. Wywrot
recommended they be called if not renewed. The Clerk was authorized to do so, if not renewed.
Moves to consent agenda.
12. PW 2007 -10 Countryside Pump Station — Change Order #1
Mr. Wywrot recommended approval of the final change order and it moves to the consent agenda.
13. PW 2007 -11 IDOT Highway Permit and Resolution — Rush - Copley Site (Rte. 34 Temporary
Entrance)
This highway permit allows for a temporary construction entrance off Route 34 at Beecher. The
Mayor's signature will be needed on the application and resolution. This moves to the consent
agenda subject to receiving the bond.
14. PW 2007 -12 In -Town Road Program (Phase 2) —Railroad Permits
Watermain and sewer pipes will be placed along the railroad right -of -way near Heustis. While Mr.
Wywrot believes that permits and fees won't be required for this project, he referred to an 1870
document and said he asked that the fees be waived. The Mayor's signature will be needed for the
permits and to authorize the $5600 in fees if that becomes necessary. This moves to the consent
agenda.
15. PW 2007 -13 Cozy Corner Subdivision — Offsite Watermain Easement
This would allow the watermain to be looped giving this subdivision two sources of water. Moves
forward to consent agenda.
DETAIL BOARD REPORT (Bill List)
Bills discussed:
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Alderman Spears questioned page 1: water operations lift stations —$356 for AT &T and
Countryside lift station is shown at cost of $49. Mr. Dhuse said these are for dedicated phone lines
and Countryside is a dial phone, thus the reduced cost.
Alderman Munns questioned the $1000 amount for Christmas cards and to whom they are sent.
They are sent to a list of businesses with which the City does business.
The bill list moves forward to City Council for consideration.
PARK BOARD
1. PKBD 2007 -01 Park Naming Request for Prairie Meadow
Mr. Mogle reported that a nomination had been received for a park to be named in honor of the
Riemenschneider family. Many family members have volunteered at the Fire Department for
several years. This will move forward to City Council for a vote.
MAYOR
1. School District 115 Request for Tennis Courts
The Mayor reported that the School District is removing the parking lot just south of the current
tennis courts. Since the School was aware that the City was considering building new courts, the
School approached the City asking about interest in constructing new courts in that area. They
thought this could be a possible cost savings. The Mayor said that while this would help the school
district, the City still wants courts on the south side of the river. At this time, this expenditure is
not in the budget. The location is on school property and therefore an agreement would be needed.
Mr. Mogle commented that a grant could not be used on school property and he said the cost would
be approximately $25,000 to $30,000 and $50,000 with lights.
I
Mr. Powell asked if the school district would deed the property to the City and then a grant could
be researched?
If the City moved forward with this project, there would be 10 courts at the location that could
serve the needs of a tournament. Quotes will be obtained and it will brought back for more
discussion.
2. Library Board Opening
Mayor Prochaska said Board Member and Treasurer Russ Walter is retiring from the Board. Any
applicants must live in the City.
ADDITIONAL BUSINESS
The Mayor said the Executive Session on the agenda would be cancelled for this evening.
Page 13 of 13
Attorney Wyeth said he had received a response from the Attorney General and he referred to a
memo in the agenda packets.
Travis Miller reminded the Council there were six Public Hearings scheduled for the January 23'
Council meeting. He said the Rush Copley matter would move to the Feburary 13 meeting, that is
a non -EDC meeting night and the meetings are already published. No further discussion.
A planning session will be held on January 20 from 8 -1 lam per John Crois.
Treasurer Bill Powell said that funds that were under - collateralized have now been resolved.
There was no further business and the meeting adjourned at 12:43 am.
Minutes by
Marlys Young, Minute Taker
United City of Yorkville
800 Game Farm Road
1636 Yorkville, Illinois 60560
Telephone: 630 -553 -4350
Fax: 630 -553 -7575
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