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COW Minutes 2007 01-16-07 Page 1 of 13 APPROVED 3/13/071 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE Council Chambers Tuesday, January 16, 2007 — 7:00 pm In Attendance: Cit-V Art Prochaska - Mayor John Wyeth — City Attorney Paul James — Alderman John Crois — Interim City Administrator Valerie Burd - Alderman Eric Dhuse — Public Works Director Joe Besco — Alderman Susan Mika — Finance Director Rose Spears — Alderman Travis Miller — Community Development Director Marty Munns - Alderman David Mogle — Executive Director Parks & Rec. Jim Bock — Alderman Bart Olson — Assistant City Administrator Dean Wolfer — Alderman (left 11:35pm) Bill Powell — Treasurer Jason Leslie — Alderman Joe Wywrot — City Engineer Guests Gary Goldman Robert & Anna Marie Doherty Wendy Yaksich, MPI John Philipchuck, DBC, Ltd. Tim Winter, MPI Lisa Lyon, Ehlers ' Jeffrey Brewster Dan Cunningham, Kemper Sports Management Dan O'Malley, BSB Design Jim DiNaso, Jake Land Group Ryan Walter, Cemcon Carlos & Karen Bonet Dennis ? (not legible) Ken Koch, Park Board Marcia Ludwikowski Lynn Dubajic, YEDC William Dunn, EEI Jeff Freeman, EEI Tony Graff, Graff Mgmt. Mike Schoppe, Schoppe Design Dan Kramer, Attorney Todd Milliron Tony Scott, reporter The meeting was called to order at 7:01pm by Mayor Art Prochaska. PUBLIC HEARING: None PRESENTATIONS 1. Route 126 & 71 Commercial — Concept Plan Dan Kramer, Attorney presented information regarding this plan for the 92 -acre parcel at Rte. 126 and 71 and the vast majority is slated for commercial use. Rte. 126 will be relocated as part of this project. This matter was before the Plan Commission last week. He said the buildings are located next to the highway with storm detention behind the buildings. The rear of the property will be I Page 2of13 comprised of a pod of duplexes and townhouses. A facility for Edwards Hospital is planned for the middle of the parcel. Part of the parcel is zoned B3 and is already annexed to the City. The developer indicated their willingness for some flex zoning. IDOT approval has not yet been given for a certain portion of 71 & 126. Until that happens, no permits will be issued according to Attorney Kramer. Copies of these concept plans have been given to IDOT for their review. Alderman Wolfer remarked he would like to see the IDOT approval. He felt the townhomes called for very high density at 5 units per acre. Many off -site improvements will be generated according to Mr. Kramer such as highway widening, extra lanes and a large amount of commercial business. In addition, it is hoped that Wing Road will be vacated and replaced by an internal road. Traffic signals were discussed and Attorney Kramer believes they will be installed in 2008 and will be installed before the development is completed. The right of way for the rerouting of 126 has been acquired. Alderman James commented that he would like to see all commercial in this area and no townhomes. It was noted that a 153,000 square foot store is expected at that location. This presentation concluded at 7:20pm. ECONOMIC DEVELOPMENT COMMITTEE: L EDC 2007 -01 Building Permit Reports for December 2006- Alderman Bock commented that the building permits were up over last year by over 200 indicating that Yorkville is still thriving. More townhomes are being built said the Mayor and large groups of permits were taken out before December. Mr. Leslie added that it actually was the slowest December since 2002 and was consistent with the market in general. In general, Bart Olson said that 2006 set a record for new housing starts. This report will move to the consent agenda. 2. EDC 2007 -02 Residential Development %y and Population Projection Bart Olson provided the 6 -month update of population figures and said there were 971 new housing starts in 2006. His 2007 estimate is 1100 starts and added that some developments will be built out. Alderman Spears requested that SSA information be included in the next update. This report is for information only. 3. EDC 2006 -36 Raymond Regional Stormwater Basin Outfall ConstructionlFunding Update Travis Miller said this was an update report and concerned funding for the outfall facility necessary for the southwest basin. So far, funding contributions have been received from all private parties except one in the amount of $500,000. Because of that, the City has not yet instructed the outfall contractor, Wheaton Trenching, until the funding is obtained. This matter has now become urgent since the outfall is needed to help with the high water table and the water park could be delayed as a result. Mr. Miller asked the Council to consider using City funds to make up the shortfall until the private party submits their funding. He previously asked Ms. Mika to check on possible fund sources taking into consideration, the current audit. Page 3 of 13 Letters 'vin 30-day notice have been sent to the private party, with no response. Attorney � g a Y Wyeth said the courts could be asked to intervene, however, the time factor will delay the start of the project. Mr. Miller said he has had verbal communication with the private party, with no further resolution to the problem. Alderman Leslie noted that Wheaton Trenching is also working with the water park developer. Alderman Bock asked if anyone was present representing Ocean Atlantic. Attorney Kramer said he could provide further comment on this matter in item #8 on this agenda. There was no further discussion at this time. 4. PC 2006 -84 and PC 2006 -85 Edward Health Ventures — PUD Agreement Attorney Dan Kramer said this matter had gone through C.O.W. a few weeks ago at which time suggested changes were made resulting in a revised annexation agreement. The changes dealt with the wooded area in hopes that grant money could be found. In the agreement, it states the City would have the right to "call" that land within a year's time. Mayor Prochaska said he would like to see a time period longer than a year for this property in order to allow for securing grants. If a developer offer is made, the City will receive 30 days notice. Alderman Wolfer asked if the wooded area could be saved in exchange for the higher density suggested in the earlier discussed concept plan for this area. Alderman Besco asked if a potential developer would be open to a plan including the trees. A 50 -foot conservation easement as well as larger lots and park are included in the plan according to Mike Schoppe. Attorney Kramer also added that a total of 2 -3 acres would be given for land cash. Land cash from other areas could possibly be used to purchase the wooded parcel. That will be discussed with the Parks Department. Other suggestions were the CorLands group and matching Oslad grants. Alderman Spears also stated the City should contact the City grant writer. It was noted that a tree study had been done. Ms. Burd suggested perhaps the wooded parcel could be developed into a park and used for patient rehab or for employees. It was suggested by Alderman James that the Rte. 126 and 71 intersection should be widened rather than just constructing turn lanes due to the amount of traffic. Attorney Kramer said that it would stifle commercial development if that financial burden were placed on one developer. It was noted that Rte. 126 is being funded for accident relief. Signalization is also needed at that intersection. Ms. Burd said drivers are using Rte. 71 as a means to bypass Yorkville and in a related matter, asked about the status of the Rt. 47 project. No capital budget has not been passed by the State in four years according to the Mayor. He added that schools and hospitals are important in determining road projects as well. The Mayor suggested language for road improvement projects needs to be written into the various development agreements. He also discussed a portion of the agreement referencing fees. Page 4of13 Dan Kramer summarized the points that will be addressed in revising this agreement: 1. Will talk to the developer about the 30 -day issue 2. Will talk to the hospital regarding the fees 3. Will discuss verbage regarding road widening This item moves to the City Council next week if the changes are in by the coming Friday. 5. PC 2005 -62 Route 47/Corneils Road Annexation Attorney John Philipchuck pointed out some plan changes: 1. The Kuhn property, 187 acres, has been removed from the proposal. This results in 728 acres rather than 916 and a reduction of units from 1764 to 1427. 2. Wheeler Road was also realigned so that it will not break up the neighborhood 3. Land for school site reduced from 67 -acre donation to 41, school district would also like additional land there. Due to the importance of the City boundary being at Caton Farm Road, there were some issues for discussion. Those were 1) sanitary sewer, 2) water improvements, 3) road improvements and 4) commercial tax incentive. He asked for Council input and then introduced Wendy Yaksich of MPI to discuss those points. Sanitary Sewer There are two issues: 1) the scale of the improvement - -will it be expanded to serve a larger area or just the MPI area and 2) funding. Ms. Yaksich asked that the City allow the $2,000 connection fees be used for improvement costs. She said there are 3 provisions in the agreement that she wished to discuss. MPI has agreed to a 12 -month review schedule from date of annexation agreement to allow YBSD, City and MPI to identify a scalable sanitary solution, including funding. She explained "scalable" as short term improvements ultimately included in permanent YBSD infrastructure system. MPI has hired Deuchler Engineering for this evaluation. If no scalable solution is found in 12 months, she requested permission to proceed on a sanitary system for MPI only. She said MPI's contribution for the sanitary solution would be $5,421,000. Mr. Crois said the City cannot comment for YBSD. He said if the sanitary lift stations are abandoned or need repair in the future, he did not know if the City could give credit initially. The City's contribution for connection fees would be $2.8 million. MPI will also have a recapture agreement in place. He also said that if no solution is found after the 12 -month period, the City must decide if they will give MPI a $2,000 tap on credit or if the credit will be given for what would possibly become part of a permanent system serving other developments besides just MPI. Alderman Wolfer asked if MPI would build the system looking towards eventual connection with other developments if the fee was waived. Ms. Yaksich said MPI would work towards the best solution. Mayor Prochaska said there will still be a need to run sewer lines through properties adjacent to MPI's in order to reach their property. He said he would want those properties to be able to Page 5 of 13 connect. In addition, he said that MPI should still maintain control of the lift stations after five years, as long as development is continuing. He also noted MPI wants utilization of the existing Rte. 47 right -of -way and that the City cannot promise what IDOT will allow. Language also needs to be added regarding the lift stations and right -of -way. Alderman Leslie asked for a further clarification of the recapture. Ms. Yaksich said the cap is for the scalable solution and additional funds would need to come from other sources besides MPI unless agreed to by other parties. She said MPI would allow for capacity for other property owners in the area. MPI is the only one making a commitment now and the additional costs are beyond MPI's ability to front at this time. Mayor Prochaska clarified that he was not expecting MPI to provide for the entire area, only the portion of the properties it crosses. The Mayor referred to page 10, paragraph D of the agreement and said he would not agree to the verbage that states the "City will not deny building permits due to lack of capacity at YBSD treatment facility." He said the capacity is out of his control and he cannot act on YBSD's behalf. Alderman Besco added that he would not agree to temporary infrastructure. He would also like to see the engineer's solutions. Alderman Spears agreed with Besco and further stated that the City should not be asked for such concessions. She suggested that a developer this large should be able to afford the needed infrastructure. Attorney Philipchuck said his client needs to make decisions if they want to go forward with the community. Mayor Prochaska said there needs to be some value shown for the City in these large developments, i.e., schools. He said he would like to see the scalable solution used. Historically he said the City reserves its money /credits for permanent uses. Alderman Munns asked if it was correct that the City would like this development because Joliet could try to capture this land and potentially have students in the Yorkville system. The MPI property is not contiguous at this time. Alderman Wolfer emphasized that he did not want the developer to walk away from this development and hoped that the scalable solution could be found. He also asked for opinions from the engineers. It was noted that the City established boundaries on Rte. 30 near Montgomery's boundaries, by constructing a water tower and other infrastructure. By establishing a southern boundary, Alderman Leslie said it would pave the way for more commercial development. This would be in anticipation of a "second population". Alderman Spears pointed out that in previous discussions, the Council expressed concerns regarding increased traffic on Rte. 71 and 47. She said it was wrong to rush into any decision. Ms. Spears noted problems with prior lift stations and felt that any temporary infrastructure is not in the best interest of the City. She cited the problems in the developments at the north end of the City. Mr. Philipchuck pointed out that his client kept their promises. Page 6of13 Water Improvements Ms. Yaksich said there are three main issues for water improvements: 1. Flexibility in determining size of water storage tank 2. Restrictions on building permits to insure improvements are made to serve property 3. Funding - asking City to allow MPI to use water connection fees of $3700 for single family units and $3171 for multi family unit towards improvement costs She reviewed the commitments that MPI has made for these improvements: deep well, water treatment plant, storage tank and water main extensions. The City's master plan identifies alternatives to the 1- million gallon storage tank. MPI has discussed the timing of this issue with the City and determined that the City will have up to the 200 building permit to decide if MPI should proceed with the construction of the storage tank. If the City moves forward with alternatives, MPI would contribute the cost of the 1- million gallon storage tank. They have trigger points in place. Ms. Burd asked if the developer would ask for an SSA. Ms. Yaksich said the agreement reserves the right to ask for an SSA, but the SSA would be retired through the fees already identified prior to the homeowner moving into the home. Mayor Prochaska, in a policy matter, asked if the fees are allowed for water conveyance and if it would take the place of the need for storage for that development? Mr. Miller said it could and that other developers would be required to build additional storage as they came in. In conclusion, Phillip Freeman said the connection fees for the development are less than $5 million and the needed improvements are close to $9 million, resulting in a timing issue. Road Improvements Ms. Yaksich requested full application of the City's road fees in the amount of $2.8 million, for upgrading of Wheeler Road, road widening on Immanuel Road and construction of collector roads in exchange for road improvements in excess of what is required by MPI. They estimate the actual cost to be more then $3 million. Alderman James asked that MPI also consider some widening of Rt. 47. Alderman Wolfer asked for a traffic study to be done in the area of the school to determine possible safety issues. Signalization is important to this area on Rte. 47. The Mayor said language should be included in the agreement for the developer to work with the City and State on Rte. 47 improvements. Commercial Tax Incentives Ms. Yaksich briefly discussed tax incentives and said MPI is asking the Council to commit to an incentive of 50% of the City's 1 % sales tax to cover public improvement costs on the commercial property. She noted that City staff is recommending a change to read "up to 50 % ". She also said there is a possibility that Yorkville would become a home rule community before the development was completed, which could generate additional taxes. Attorney Philipchuck introduced Bill Shiner (sp ?), the commercial developer consultant to review the commercial aspects. Mr. Shiner said Caton Farm will be a major retail and residential area. He referred to their 80 -acre commercial parcel and said that it equated to $200 million in sales. i Page 7of13 The Mayor said MPI wants credit for the donation of land for the proposed fire station, however, the fee is not based on land. Attorney Philipchuck said they had discussion with the Fire District and said they had already raised that issue with the developer and it will be addressed. Ms. Spears asked for a letter from the Fire District to indicate all issues are resolved. In conclusion, Ms. Yaksich asked the Council to direct staff to move this matter to the February 13 Council meeting, at which time they will bring a revised agreement. 6. PC 2005 -62 Route 47ICorneils Road Annexation Travis Miller asked that this matter come back to C.O.W on February 20 with a vote on February 27 Attorney Frank Kortina (sp ?) was present to represent a landowner of a 5 -acre parcel at Corneils and Rt. 47. He said this matter had been before C.O.W. in 2006. He said the annexation agreement will be complied with and said that any commercial property here would join a business association and cooperate with taxes to help fund Rt. 47 improvements. Staff recommended restrictions on B3 zoning and asked for 40 -foot right -of -way on Corneils Rd. This moves to City Council with suggested changes. � 7. EDC 2007 -03 Peter Kappos (Route 47ICorneils Annexation) Economic Incentive Agreement Attorney Dan Kramer said a signal is needed at this intersection and his client will contribute their share. (out of sequence) 9. COW 2007 -01 Kendall Marketplace Financing A representative of Kendall Marketplace and Cannonball LLC said this is the second portion of the financing. This represents one -half of the sales tax. This item moves to the January 23' Council meeting for a vote. (This discussion is continued from earlier in the agenda.) 3. EDC 2006 -36 Raymond Regional Stormwater Basin Outfall Construction/Funding Update Attorney Dan Kramer was in attendance to represent Ocean Atlantic and a group of 10 property owners. He said this matter came before the Council in August, but financing has become much more difficult. The group has been working with Jim Ratos who has contributed money. Mr. Kramer said the group will have the money within 14 days and it will be hand delivered to Chicago Title. Some Council members felt the project should go forward while others preferred to wait until the money is in hand. This will move on to City Council. (out of sequence) 8. PC 2006 -42 Westbury Village (North, West, Middle) —Annexation and Concept P. U.D. Mr. Kramer said that the list of reasons for City approval of this development had been updated. 1. One new perk is a contribution of $32 million or that amount in public improvements. 2. A compromise has been struck regarding a municipal building fee. 3. A developer has agreed to front -fund a $16 million water system, they will have right to recapture $2 million from other parties 4. Front fund $4 million worth of improvements for YBSD I Page 8of13 5. 28.5 additional acres of park land will be contributed 6. Contribute $1.2 million for design and permitting, however, only way to front fund these improvements is with temporary and permanent SSA's The attorney for the holding company, David Warner, discussed a memo and response between him and Travis Miller. It stated that if the annexation agreement was not approved by January, it would then have to wait until after the municipal elections. Mr. Warner said there was a unique law in Illinois that states that if an annexation is approved within 60 days of a general election, it cannot be recorded until after the election. Alderman Spears made reference to a 15 -day examination and the fact that Mr. Warner is still requesting a time limit. She commented that the request was ironic in view of the fact that the City is still waiting for $500,000 from them. Mr. Miller said a time limit was not typical, but the Building Department must turn around permits. There are also many variables involved and Mr. Freeman noted that Yorkville is equal to or better than other municipalities in this regard. It was noted that the time limit for Grande Reserve was 30 days. Ms. Spears then recommended against a time limit, opting instead, for staff recommendations. Ms. Spears made reference to section 5 of the agreement regarding sanitary sewer and questioned why Ocean Atlantic should be allowed to determine what they can afford to build and when. Mr. Warner explained the order of building the sewers for 744 acres and said it could only be done in stages if Ocean Atlantic is solely funding this project. Ms. Spears commented that it was a risk to the City for pods to built in different areas rather than completing one. The Mayor recommended trigger points in this development. There was a brief discussion of gaining access to the development site and Attorney Kramer will speak with Travis Miller to resolve. Alderman Spears noted the phrase "eminent domain" in certain documents. She felt very strongly that it should not be included. It was made clear that it was a utility easement and the language will be revised and an alternate route will be researched. Paying the impact fees was another concern of Ms. Spears. A development representative said all fees will be paid, except the municipal fee. Only a portion of that will be paid. Further discussion will be needed. Ms. Burd asked if the development will receive recapture fees as other projects come in. Attorney Kramer said that if the development front funds, $16 million would be given to the City. If the requested density is maintained, that amount would be paid to the City with no recapture to the developer. Alderman James said the City does not discount fees, but Mr. Warner said his client is paying for many non - required items as well. It was noted that the total buildout population of this development will be 10,000 residents. Since the current population will be doubled, Mr. James argued that the developer needs to pay for many of the infrastructure items as well as others. Mr. Kramer pointed out that the developer is front funding City buildings. A plot of land for public facilities, was suggested by Mayor Prochaska. Page 9 of 13 Park sites were discussed next. Mr. Mogle said the 2 -acre sites set aside, totaled 27 acres and he labeled that as inadequate. With a projected population of 10,000 in this development, he said 35 acres should be designated as park land. The park space is currently located on the north side of Galena and Mr. Mogle said that is not easily accessed by all. If 27 acres is the limit, The Park Board would like cash to be able to purchase more park land. Mr. Warner pointed out that 7 pools and clubhouses were being built by the developer, in addition to a golf course. However, the City would not have control of these facilities and the golf course, in particular, will become private after 5 years. The Mayor added that citizens always ask for additional ball diamonds, parks etc. A suggestion was made by Alderman Besco to use land cash or land donations and make a regional park on the outside of the development. The Mayor noted that the ball field facilities are behind the senior area, however, they are also near the Com Ed easements to be able to provide parking. A representative of the development pointed out the many amenities the development will provide for its residents. Ms. Spears pointed out that other Yorkville residents would not be able to use them and also the fact that two homeowner's associations that maintained their parks, have recently become defunct. As a result, those parks now must be maintained by the Parks Department. She suggested the developer work more closely with the Park Board and Alderman Bock concurred. There was a brief discussion of the expectations of the developer and staff. Alderman Burd suggested that perhaps the developer could help with the Rte. 47 widening with a possible reimbursement to the developer. Because of this possible reimbursement, she felt the developer should pay the City fees. Mr. Warner said they are not looking for a reimbursement, but would place funds into their SSA's. The Mayor said the City cannot set a precedent by reducing fees and said that he would like to see $400 -$500 per unit from the developer. Mr. Warner asked for a freeze on the fees in 5 -year increments so they have an opportunity to project the fees for a given time period. This will allow them to build in stages. Again, he pointed out that they are front funding many items. After more discussion, the Mayor asked the developer to return with a new draft of the agreement. This will come before C.O.W. on February 6 This discussion concluded at 11:35pm and the Council took a short break. PUBLIC WORKS COMMITTEE 1. PW 2006 -211 King Street Raw & Finished Watermains —Pedersen Invoice Public Works Director Eric Dhuse asked the Council to read the letter from the Pedersens that requested the City to void the charges to them based on out -of- pocket expenses. As their Alderman, Ms. Burd said she had spoken with them several times. She said they are caretakers of the historic area near the park. Ms. Pedersen had stated that the property was not left in good condition for a 2 -year period during the time of a sewer project. Ms. Burd asked for consideration for them. The Pedersens had a gravel shoulder in front of their property and it was paved during this project. According to the Pedersens, the paving was not adequate and there was debris left in the street. i Page 10 of 13 Alderman Besco said there was a contract in place for the paving, but the Pedersens had curbing put in at their own expense. It was noted there were two different projects that had been contracted for that area and he said the contractor needs to be held up to standards. He said the Pedersens felt the project was not moving fast enough and the City had many meetings with them regarding the projects. While Mr. Dhuse said he empathized with the Pedersen, the contractor is responsible for the work and the Pedersens spent money for repairs on their own. Alderman Leslie asked if there was any recourse from the contractor. Besco said the City should not pay twice for this type of project. Alderman Wolfer had viewed the problem area and it was suggested that the Council wait until he was present to obtain his input. The Pedersens have paid for slightly over $6,000. The consensus of the group was that the charges would not be reimbursed. 2. PW 2006 -188 Fox Road Sidewalk Direction had previously been given to research the possibility of a trail or wide shoulder between White Oak Estates and River's Edge. In a memo to Mr. Crois, Mr. Wywrot stated that IDOT prohibits 2 -way trails adjacent to roadways without a physical separation from the road. EEI looked at cost estimates and found it would cost $120,000 to $220,000. The cost of a sidewalk within White Oaks Estates would be about $51,000, which he recommended. Ms. Burd commented she would like to see a sidewalk/trail near Fox Road and route it through the Boy Scout Camp to River's Edge. She also asked if any funding was available for bike trails. There is grant money, however, it may take 5 years to receive. An informal poll was taken as to construction of a bike path or sidewalk and the consensus was a sidewalk. It was suggested it be built as part of the Fox Road project, depending on funds. 3. PW 2007 -01 Kendall County 2007 -2030 Transportation Improvement Plan A report regarding transportation improvements was received from the County detailing short range and long range projects. Mr. Wywrot gave a summary of some of those projects and said he will send a letter to the County with his comments. No further action was necessary. 4. PW 2007 -02 Automatic Door Opener Pricing for Beecher Center and City Hall Eric Dhuse obtained quotes for the purchase of automatic doors for Beecher Center and City Hall. These openers are not budgeted items at this time, however, they will be considered at the mid -year budget review. No further action taken at this time. 5. PW 2007 -03 Wheel Loader Purchase Permission to seek a bid for a wheel loader was requested by Mr. Dhuse. This is a budgeted item. No further action at this time. 6. PW 2007 -04 FPA Expansion Agreement —Dickson, Sleezer &Lindholm Properties This is a request by these property owners to expand the YBSD to their properties. This was formerly known as the Hallmark Property. Deuchler will complete the work and this moves to the consent agenda subject to developer funds. Page 11 of 13 7. PW 2007 -05 Pre - Qualification Process for Well #10 and Well #10 Water Treatment Plant EEI recommended that a pre - qualification process be used in this matter prior to the bidding. Mr. Wywrot said that he and Mr. Dhuse would review the applications. This moves to consent agenda. 8. PW 2007 -06 Longford Lakes —Final Acceptance & Letter of Credit Reduction #2 Montalbano homes has requested the City accept all public improvements. Mr. Wywrot said a few items are unfinished, however, they will be completed within the warranty period. He recommended approval of the public improvements as well as the reduction of the letter of credit. Moves to consent agenda. 9. PW 2007 -07 Raging Waves —Letter of Credit Reduction #1 A request was received from the developer to reduce the letter of credit. Joe Wywrot recommended against this request since a letter of credit was never received for the sewer work and therefore, no reduction will be given. The second letter of a lesser amount will move forward and a vote will be taken. 10. PW 2007 -08 Betzwiser Development —Letter of Credit Expiration 11. PW 2007 -09 Saravanos Development —Letter of Credit Expiration These two items were discussed together. Both letters will expire in 90 days and Mr. Wywrot recommended they be called if not renewed. The Clerk was authorized to do so, if not renewed. Moves to consent agenda. 12. PW 2007 -10 Countryside Pump Station — Change Order #1 Mr. Wywrot recommended approval of the final change order and it moves to the consent agenda. 13. PW 2007 -11 IDOT Highway Permit and Resolution — Rush - Copley Site (Rte. 34 Temporary Entrance) This highway permit allows for a temporary construction entrance off Route 34 at Beecher. The Mayor's signature will be needed on the application and resolution. This moves to the consent agenda subject to receiving the bond. 14. PW 2007 -12 In -Town Road Program (Phase 2) —Railroad Permits Watermain and sewer pipes will be placed along the railroad right -of -way near Heustis. While Mr. Wywrot believes that permits and fees won't be required for this project, he referred to an 1870 document and said he asked that the fees be waived. The Mayor's signature will be needed for the permits and to authorize the $5600 in fees if that becomes necessary. This moves to the consent agenda. 15. PW 2007 -13 Cozy Corner Subdivision — Offsite Watermain Easement This would allow the watermain to be looped giving this subdivision two sources of water. Moves forward to consent agenda. DETAIL BOARD REPORT (Bill List) Bills discussed: i I Page 12 of 13 Alderman Spears questioned page 1: water operations lift stations —$356 for AT &T and Countryside lift station is shown at cost of $49. Mr. Dhuse said these are for dedicated phone lines and Countryside is a dial phone, thus the reduced cost. Alderman Munns questioned the $1000 amount for Christmas cards and to whom they are sent. They are sent to a list of businesses with which the City does business. The bill list moves forward to City Council for consideration. PARK BOARD 1. PKBD 2007 -01 Park Naming Request for Prairie Meadow Mr. Mogle reported that a nomination had been received for a park to be named in honor of the Riemenschneider family. Many family members have volunteered at the Fire Department for several years. This will move forward to City Council for a vote. MAYOR 1. School District 115 Request for Tennis Courts The Mayor reported that the School District is removing the parking lot just south of the current tennis courts. Since the School was aware that the City was considering building new courts, the School approached the City asking about interest in constructing new courts in that area. They thought this could be a possible cost savings. The Mayor said that while this would help the school district, the City still wants courts on the south side of the river. At this time, this expenditure is not in the budget. The location is on school property and therefore an agreement would be needed. Mr. Mogle commented that a grant could not be used on school property and he said the cost would be approximately $25,000 to $30,000 and $50,000 with lights. I Mr. Powell asked if the school district would deed the property to the City and then a grant could be researched? If the City moved forward with this project, there would be 10 courts at the location that could serve the needs of a tournament. Quotes will be obtained and it will brought back for more discussion. 2. Library Board Opening Mayor Prochaska said Board Member and Treasurer Russ Walter is retiring from the Board. Any applicants must live in the City. ADDITIONAL BUSINESS The Mayor said the Executive Session on the agenda would be cancelled for this evening. Page 13 of 13 Attorney Wyeth said he had received a response from the Attorney General and he referred to a memo in the agenda packets. Travis Miller reminded the Council there were six Public Hearings scheduled for the January 23' Council meeting. He said the Rush Copley matter would move to the Feburary 13 meeting, that is a non -EDC meeting night and the meetings are already published. No further discussion. A planning session will be held on January 20 from 8 -1 lam per John Crois. Treasurer Bill Powell said that funds that were under - collateralized have now been resolved. There was no further business and the meeting adjourned at 12:43 am. Minutes by Marlys Young, Minute Taker United City of Yorkville 800 Game Farm Road 1636 Yorkville, Illinois 60560 Telephone: 630 -553 -4350 Fax: 630 -553 -7575 h �CE PLEASE SIGN IN, MEETING: DATE: C U I NAME COMPANY PHONE NUMBER Lac � ( D . —Z� �. `3 l SI f}d, v iSOrh s2.PViCt s 'Dwo,- O'N�Ao r ��� B '� �a � �� 63b i o el o United City of Yorkville 800 Game Farm Road 1636 Yorkville, Illinois 60560 Telephone: 630 - 553-4350 o� �' o� Fax: 630 -553 -7575 E PLEASE SIGN IN MEETING: ; .A DATE: 1 L- - - 7 NAME COMPANY PHONE NUMBER n VIn ,(1 l _l nin�n af1��UnI �eAV r tit I I i ® United City of Yorkville s 6 AL 'c` 800 Game Farm Road 1636 Yorkville, Illinois 60560 4 Telephone: 630 -553 -4350 o Fax: 630 -553 -7575 E PLEASE SIGN IN, MEETING: C C w DATE: c c)0-7 NAME COMPANY PHONE NUMBER n 'j 15 , 90 D I i o United City of Yorkville 800 Game Farm Road 1636 Yorkville, Illinois 60560 Telephone: 630 -553 -4350 0 �' o� Fax: 630 -553 -7575 SCE PLEASE SIGN IN, MEETING: (D �> DATE: 'T NAME COMPANY PHONE NUMBER N y �60 P 703q fA T - 7 J-7/n L A P a R e s D ZED C,�°�c' g l2 � ; �,--, � 1, � ►e� mss ��,s,- 2 Z � Z