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COW Minutes 2006 07-11-06 Special Meeting i Page 1 of 4 APPROVED 8/22/06 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE SPECIAL MEETING CITY HALL CONFERENCE ROOM JULY 11, 2006 6:00 P.M. ELECTED OFFICIALS PRESENT: Mayor Art Prochaska Alderman Marty Munns (arrived 6:20 p.m.) Alderman Jim Bock Alderman Rose Spears Alderman Paul James City Treasurer Bill Powell Alderman Jason Leslie City Clerk Jackie Milschewski CITY STAFF PRESENT: City Administrator John Crois Assistant City Administrator Bart Olson Public Works Director Eric Dhuse Community Development Director Travis Miller City Attorney John Wyatt Director of Parks & Recreation Dave Mogul Policed Chief Harold Martin Finance Director Susan Mika GUESTS: See attached list. PUBLIC HEARING None. PRESENTATIONS None. ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA: MAYOR Coffee with the Mayor The next Coffee with the Mayor will be held July 15, 2006 at Panera Bread, 1206 N. Bridge Street (Route 47) from 9:00 to 11:00 a.m. Overnight Parking Ban Survey The Public Safety Committee recommended the draft survey and a special mailing for it. The Council reviewed the survey and discussed the turn- around time for returning the survey. Attorney Wyeth noted that a decision for a referendum was needed by September 1, 2006. Mayor Prochaska felt that the surveys would need to be returned by the middle of August. It was discussed that the timing was cutting it close to September 1st so it would be better to go to referendum next year if necessary. After a brief discussion it was the consensus to have the survey to the public by August 1, 2006 with a return date of August 31, 2006. DETAILED BOARD REPORT — BILL LIST Alderman Spears questioned the following items on the bill list: o Page 15, Menards — Water OP- Car Wash for $12.68 - Director Dhuse explained that this was for car wash soap. Page 2 of 4 o Page 25, The Sidwell Company — Eng -30 Day Web Access Kane Co. for $36.95 - Assistant City Administrator Olson explained that this was for the certified mailing for the Schramm property. o Page 29, Waubonsee Community College -Admin -Cable TV Class for $62.00. Mayor Prochaska explained that this was for the class needed to video tape the City Council meetings. He was unsure who took the class and stated that this could be verified with Community Relations Manager Spies. The Bill List was placed on the July 11, 2006 City Council meeting Regular Agenda for approval. ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA con't: MAYOR 2005 Miscellaneous Bituminous Paving — Bid Results (PW 2006 -127) Director Dhuse reported that this was for miscellaneous road patching such as on East Fox Road, Game Farm Road and at Well #7. It bypassed the Public Works Committee because the goal is to have the paving done before school begins. This item was placed on the July 11, 2006 City Council meeting Regular Agenda for approval. Speedway — Side Yard Setback and Accessory Structures Variance Request (ZBA 2006 -39) Mayor Prochaska read the requested variances to the City Council. He reported that the Zoning Board of Appeals recommended the variances for the Speedway gas station with the following conditions; to establish a fence along the east and north side of the property with a gate; provide landscaping between the fence and the property line in accordance with the landscaping code and that the intensity of the exterior lighting remain no more intense then is presently there. Issues brought up by the public at the ZBA meeting were trash, parking, lighting and noise. Director Miller explained how Speedway proposes to address these issues. Attorney Wyeth noted that the ZBA's conditions to the variance are listed in the ordinance. There was discussion regarding the IDOT right -of way (ROW) along Speedway's Route 47 frontage and Director Miller noted that it was verified that there is no encroachment on the ROW. Jan Fiola with Speedway expressed their concern with the gate in the fence line because it is located near an exit door. They would rather leave the side door open to Fox Street. There was discussion regarding a gate versus an opening in the fence. Chief Martin recommended that the gate remain for safety reasons which he elaborated on. After some discussion and based on Chief Martin's recommendation, it was the consensus of the Council that the gate remain. This item was placed on the July 11, 2006 City Council meeting Regular Agenda for approval. ECONOMIC DEVELOPMENT COMMITTEE Villas at the Preserve — Final Plat (PC 2006 -21) Attorney Wyeth directed the City Council to the memo from Engineering Enterprises Inc. (EEI) which recommends the approval of the final plat subject to final engineering approval and street name corrections as noted. This item was placed on the July 11, 2006 City Council meeting Regular Agenda for approval. Page 3 of 4 Kleinwachter — Annexation and Zoning (PC 2005 -52) Attorney for the petitioner, Dan Kramer, reported that this annexation went back before the Plan Commission because of the Special Use for a day care center. Approval is being sought for B -3 zoning with a fall -back to residential zoning after ten years. There were no comments or questions from the City Council. This item was placed on the July 11, 2006 City Council meeting Regular Agenda for approval. Building Permit Report for May 2006 (EDC 2006 -15) There were no comments or questions from the City Council. This item was placed on the July 11, 2006 City Council meeting Regular Agenda for approval. Matlock —1 % Mile Review (PC 2006 -27) Attorney for the petitioner, Dan Kramer, reported that the Plan Commission gave a positive recommendation. It is a typical county zoning with large lots (almost an acre). City staff recommended sidewalks which the developer agreed to. Mayor Prochaska stated that in the past the City has recommended approval with a request for an Annexation Agreement which Attorney Kramer stated was not a concern. Attorney Kramer reported that the concerns of Director Miller and City Engineer Wywrot have been addressed except for the collector road to the south. After further investigation, it was determined that due to the topography the street would not be feasible. - I Grande Reserve Units 17, 21, 23 & 24 — Preliminary/Final Plat Mayor Prochaska reported that three units received positive recommendations while one did not. Attorney for the petitioner, John Phillipchuck, explained the Plan Commission's vote. He stated that Units 21 and 23 are Pasquinelli Homes. Unit 21 builds out the final area of duplex homes, north of Mill Road and there are 60 single - family units. Unit 23 is the first phase of the active adult community where there will be 118 lots. Units 17 and 24 are located on the south and north side of Kennedy Road. These units will have single - family detached homes; Unit 17 has 58 lots and Unit 24 has 59 lots. Unit 17 did not receive a favorable recommendation because the Plan Commission did not have all the paperwork regarding this unit. They took exception to voting on it with out documentation. Director Miller verified that the Plan Commission did not receive EEI's report regarding this unit. Mayor Prochaska noted that Unit 17 would need a supermajority vote to be approved because of the Plan Commission's recommendation. These items were placed on the July 11, 2006 City Council meeting Regular Agenda for approval. Ratos Development/Economic Initiative Agreement for Corneils and Route 47 (EDC 2006 -05) Attorney for the petitioner, Kelly Kramer, reported that this agreement has been through several revisions due to staff comments. Mayor Prochaska noted that there was a change made earlier in the day and Attorney Wyeth verified that one change regarding compensation for the ROW on Route 47 did not make it into the agreement and he recommended it be brought back to the next COW meeting. He explained that this is the first agreement which will impact the Route 47 widening and the vehicle used to assist this commercial development with this is a sales tax rebate. He also listed other provisions of note; the participation in the regional detention basin, I Page 4 of 4 the widening of Corneils Road and participation in the outfall of the detention basin. There was a brief discussion of the Route 47 ROW and compensation. This item will be placed on the next COW agenda for further discussion of the revisions. Raymond Regional Stormwater Management Facility (EDC 2006 -16) Attorney Wyeth explained that this is a three party agreement between Ratos, Windham - Deerpoint and Ocean - Atlantic. These three entities will provide the funding for the construction of the outfall pipe which will run from the stormwater facility to Rob Roy Creek. Attorney Kelly Kramer reported that all the petitioners are in agreement with the form as presented to the City Council and the agreement expires after twenty - years. Mayor Prochaska noted that there are areas of the properties that cannot be developed unless this is constructed. David Warner, representing Ocean - Atlantic, noted that they have many comments and are not in agreement with the form of the agreement. Attorney Wyeth stated that he never received any comments from Ocean - Atlantic and that Attorney Kramer has had conversations with Ocean - Atlantic and was never made aware of the situation. This item was placed on the July 11, 2006 City Council meeting Regular Agenda for approval. PARK BOARD No report. PUBLIC WORKS COMMITTEE No report. PUBLIC SAFETY COMMITTEE No report. ADMINSTRATION COMMITTEE No report. LEGISLATIVE TASK FORCE Implementation of Governing Ordinance The City Council discussed when the ordinance takes affect. Mayor Prochaska stated it became effective when it was approved. After discussion with the staff it was recommended that the committees be allowed to wrap up business and the new COW structure should be effective in August. Mayor Prochaska noted that the Plan Commission has been meeting twice each month and asked the City Council to consider discussing EDC items at both COW meetings while this is occurring. It was the consensus of the Council to allow this. Mayor Prochaska clarified that Public Safety Committee will meet next on July 13, 2006 and then at the August 1, 2006 COW, EDC on July 27, 2006 and then at the August 15' COW; Public Works Committee on July 18 and then at the August 15' COW and the Administration Committee will be at the August 1 51 COW. ADDITIONAL BUSINESS None. The meeting was adjourned at 7:15 P.M. Minutes submitted by Jackie Milschewski, City Clerk COMMITTEE OF THE WHOLE CITY COUNCIL MEETING July 11, 2006 PLEASE PRINT �I NAME: ADDRESS: Fny 1 � 'Frees` • r � � �c �rtrs �� t! � J ter, UV, t �C1.VI Y\ - 1 f 1 «��f� V�'1�� �oc-4 l r � - Ao.i ,a-s - ti. m i o 4 sE,J S j e HA 9z , 5s l - !A mc5 ce C SIGNIN COMMITTEE OF THE WHOLE CITY COUNCIL MEETING July 11, 2006 PLEASE PRINT NAME: ADDRESS: / 4 1-1)e- J I t a. ✓ib �RvLn/F.lt_.— � l ���'�yv 9 /� 4Y4' . ,+v'�1. :r ,c. ��? i fj tY JG✓a�h / � �!�!('P fj��2/7 �G/t`S'a�GY //p -tC �-Vn. 5 P ,, L- A m ¢ nt c c(, SIGNIN Y i COMMITTEE OF THE WHOLE & CITY COUNCIL MEETING July 11, 2006 PLEASE PRINT NAME: ADDRESS: !,1 �� �� 9� ors' �- � o �1 �,G mac.-, �,u.✓�..,_. ��� �IC.CL N� ✓ � L •Q ��J �� PL.10� Nfsl �L� � , W) VW ODZ y jkt � I I►�t��cr aril s o SIGNIN