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COW Minutes 2006 06-06-06 Paae 1 of 6 APPROVED 6/27/06 COMMITTEE OF THE WHOLE Tuesday, June 6, 2006 7:00 P.M. City Conference Room Present Mayor Art Prochaska Dan Kramer, attorney Alderman Joe Besco David Schultz, SEC Alderman Jason Leslie Dan Harper, Hudson Lakes Alderman Dean Wolfer Rich Guerard, Wyndham Deerpoint Alderman Jim Bock Matt Cudney, Pulte Homes Alderwoman Valerie Burd David Knott, Hudson Lakes Alderwoman Rose Spears James Olguin, Hudson Lakes Alderman Paul James Kathy Farren, Record Alderman Marty Munns (arrived at 7:45 pm) City Administrator John Crois Vince Dosanova, DBCW City Attorney John Wyeth Heather Gillers, Beacon Police chief Harold Martin George Fisher, Fisher Comm. Constr. Travis Miller Michael Harter, EMO Architects, Inc. David Mogle The meeting was called to order at 7:08 pm by Mayor Art Prochaska. Mayor Prochaska announced that the special meeting scheduled for tonight was canceled. Public Hearing None. Presentations: None. Detail Board Report (Bill list): On Page 9 and Page 33 there is a bill for Charles H Schrader & Assoc. for the 2" quarter Grant Writer fee. Are these duplicate bills? This will be verified. On Page 21 there was a question about the charge from JULIE and whether the City will be reimbursed for it. That would depend if the City called or if a Contractor called. This will be looked into. On Page 28 there were charges for 5 replacement and 1 new phone. The new phone was for Community Relations. This will move on to City Council for consideration. Items Recommended by Committee for Consent Agenda: 1. PS 2006 -20 Police Reports for April 2006 2. PS 2006 -24 Purchase of New Squads 3. EDC 2006 -13 Building Permit Report for April 2006 The Consent Agenda items will move on to City Council on Consent Agenda. I i Pave 2 of 6 Mavor: 1. Downtown Tax Increment Financing Redevelopment Project and Plan — This item is not ready for discussion yet. Economic Development Committee: 1. PC 2006 -13 Autumn Creek Unit 2 — Final Plat — There are park and school sites included in the plan. They received unanimous recommendations from the Plan Commission and EDC. The Parks Department has been told they can harvest whatever stock is left from the nursery to use in other areas free of charge. This will move on to City Council on Consent Agenda. 2. PC 2006 -31 Tuscany Plaza — Special Use and Variances — This development is on the corner of Hydraulic and Bridge St. It will be a 3 story building with retail on the first floor and residential on the 2 and 3rd floors. There will be underground parking for the residents and tenants. The building would be consistent with the architectural style in the area. They are requesting changing the setbacks to O feet and lot coverage to 90 %. They are also asking to reduce the minimum parking lot isle from 24 feet to 22 feet, 4 inches, and the minimum parking spaces from 44 to 29. 2 handicapped spaces are included in the parking lot. There are 20 units so each residence would get at least I parking space. There are parking lots nearby North West of Hydraulic and West of 47 and there is also one North of the Kendall Pub. These lots are more than 50% vacant during any time of the day. The recommendation were to approve the variance requests. This is compliant with the Yorkville Downtown Vision Plan. Alderman Wolfer asked if this development would be eligible for the TIF district. There is a potential timing issue, if they do not begin work before the district is in place, they may be eligible. There was a question about how far down they could go before they hit bedrock. The soil boring they have done 23 feet into the ground shows limestone, but no bedrock. There was a suggestion of adding an outdoor terrace on top of the building. There was a question about the street scape. Trees and plantings will be between the retail doors. They will come back to COW with a development agreement. 3. PC 2005 -60 Bailey Meadows — Revised Preliminary Plan — Roger Brown was here to explain the revisions. This is a Commercial property at Rt. 47 and Baseline Rd. The changes that were made were at the request of the City. The access was moved further South which reduced their compensatory storage to 1:1. The Council does have the authority to allow this. 2 retail spaces were added and the trail was moved. There will be a 30 foot landscape buffer. The Plan Commission recommended approval. This will go on to City Council on Consent Agenda. 4. PC 2005 -53 Hudson Lakes — Annexation and Zoning — Jim Olguin said this does substantially conform to the Preliminary Plat. There are 10 acres for a school site that match up to the school site in Raintree Village. They received a favorable recommendation from the Plan Commission. Prestwick of Yorkville will be providing left and right turn lanes at Penman Rd and 126. Hudson Lakes will contribute a signal at this intersection. At Final Plat 110% of the Engineer's cost of the signal will be deposited with the City. The City will talk with the State about not waiting until full build out to install the light at this intersection. Pate 3 of 6 There was some discussion about widening the intersection of Rt. 71 and Rt. 126. IDOT will have to be contacted to discuss this. There is a grade increase in the detention basins. Dave Schultz explained that the slope increase was because of the buffering. There is no SSA being requested, there will be a backup maintenance SSA in place. This will move on to City Council on Consent Agenda. 5. PC 2005 -33 Chally Farm — Preliminary Plan — This received a unanimous recommendation from Plan Commission. There was some changes after the developer found out there was a natural drainage area, and the natural will be maintained. There is a trail system throughout the area. They are not requesting any variances. This will move on to City Council on Consent Agenda. 6. PC 2006 -17 Grande Reserve Unit 18 — Final Plat — This is an 8.8 acre parcel that will have 17 four unit traditional town homes for a total of 62 units. 7. PC 2006 -18 Grande Reserve Unit 19 — Final Plat — This is a 6.14 acre detention basin. 8. PC 2006 -19 Grande Reserve Unit 20 — Final Plat — This is for Neighborhood 2 in Grande Reserve. It is 22.35 acres with detention. There are 31 single family attached buildings for 62 total units. Plan Commission favorably recommended all 3 of the Grande Reserve parcels. All 3 will move on to City Council subject to staff comments on Consent Agenda. 9. PC 2005 -52 Kleinwachter — Special Use — This is near the USDA office on Rt. 47. Plan Commission gave a unanimous positive recommendation for this Special Use. There will be a Special Use Public Hearing next Tuesday. This will come back to a future agenda after the Public Hearing. 10. PC 2006 -20 Pulte Homes — Westhaven — Amendment to Annexation and PUD Agreement — This is to be removed from the Agenda. 11. PC 2006 -25 New Life Church — Annexation and Zoning — There will be Rl zoning for the Northern portion for a Church and school use, and a B3 zoning for the Southern portion that will be a mix of commercial uses. They have stricken 23 uses from the allowable uses in a B3 development. Plan Commission gave a unanimously favorable recommendation. There should be a clause in the agreement that if homes would be developed the fee structure for a single family development would be followed. This will go on to City Council for a vote. Park Board: - 1. PKBD 2006 -04 Passenger Van Purchase through State Purchase Program — This vehicle would transport program participants on field trips as well as staff use. It is budgeted for the 06/07 fiscal year. The payment would not have to be made until delivery in mid July. This will go on to City Council on Consent Agenda. 2. PKBD 2006 -05 Prairie Meadows Park — OSLAD Grant — The OSLAD Grant is a matching grant for a maximum amount of $400,000. The budget for this park is $442,000 and half will be reimbursed. There is a 3 acre park area on the back side of the 7 acre parcel where the new Parks and Public Works Building will be. There will be a 2 — 5 year old playground, a 5 —12 year old playground. The theme for this park is the Fire Department. There will be an interactive water feature of a fountain that mimics a water tower. The surface under the water feature will be a brush concrete so it is a non -skid surface. There will be a bronze fireman in the entrance area and replicas of hose drying equipment. Paae 4 of 6 There will be an interactive panel that will focus on fire safety. There is a recreational ball field that will be used for younger children playing T -Ball. The land can be used as the match for the grant as long as it is dedicated to be a city park and the city does not hold title to it. The grant is due by July I" and the parks department will find out if they received the grant by December or January. A motion to authorize the grant application will move on to City Council on Consent Agenda. Leeislative Task Force 1. Draft Governing Ordinance — There is a "red" line version in the packet as well as a clean copy. It made sense to re -order the Ordinance for readability. There are provisions in this document that are duplicated from other sources. They are restated or paraphrased in this document and it should be sited that they come from another source. There was discussion about the time limits not being for Committee of the Whole so there is still an ability for free flowing discussion. Under the meeting standards for the Mayor, it is unclear on the number of times a person may speak. All Alderman should have equal amounts of time to speak. Alderwoman Burd said this ordinance was meant to streamline the meetings and resolve some of the conflicts that had arisen. It also defines the relationship between the staff and Aldermen. Alderwoman Burd thought the ban on cell phone usage during meeting should be moved from Ethical Standards to Meeting Standards. Under Duties and rights of the Aldermen, a new A should be: to enforce the laws of the city, and a new B should be: to be provided with clear and unbiased information. The former A and B should be pushed back to C and D. There was discussion about Aldermen putting an item on an Agenda. Documentation or at least a synopsis for the item to be added to an Agenda should be in to the City by the Friday before the meeting. The Aldermen wanted the sponsor's name on the Agenda item. There was discussion about whether or not the item could come up for a vote the first time it was on an Agenda. Under Ethical Standards, L. should start with Shall. Under Meeting Standards it should say applicable to City Council meetings. D.. should be made clear that one Alderman may request the Council to recognize a person to speak. Under Meeting Standards, the sub - heading of Aldermen E. should be a super majority vote. There should be an addition under Standing Committees that no Alderman will hold the chair of any 1 committee more than 1 time in 4 years. There was discussion about the assignment of liaisons. Typically this has been done on a volunteer basis. They do not necessarily have to go to every meeting that Board has, the liaison is the "point person" for that board. There will be one more re- write. This will come back to COW on June 20`h Paae 5 of 6 Public Works Committee: 1. PW 2006 -114 Grande Reserve — Kennedy Road Improvements — This is a bill from NiCor to relocate a gas main from Freedom Dr. out along Kennedy Rd. The cost would be paid with fees for the road improvement. NiCor will not schedule any of the work until the bill is paid. Alderman Besco asked if this should have been funded by the developer. The developer has front funded the money for the roads. In the future developers should be locate any easements not in the Right of Way. This will move on to City Council on Consent Agenda. Public Safetv Committee: 1. PS 2006 -21 Trailer Ordinance — The Aldermen would like to add that if a truck had to detach from the trailer anytime during the day they should apply safety plackets or cones on or around the vehicle and put chucks on the wheels. The trailer would have to be moved off the street before the end of the day. This will go on to City Council with the new language on Consent Agenda. 2. PS 2006 -26 Police Department 2005 Year End Analysis — This is a FYI. There is no further action necessary. Administration Committee: 1. Corlands — There is some land being held for the City in Grande Reserve by Corlands so the City may use it for things such as the OSLAD Grant. There is a tax advantage for a developer to donate to a 501 C organization, so they may be willing to donate more than is required. The 3 year contract is due to expire soon. There is a provision for 2 one year renewals. The renewal would be on July 11' The other option would be to set up a foundation to hold the land, but there is not enough time to do that before the expiration of the contract. The paperwork will be drawn up by the next COW and a foundation will be looked into for the future. Additional Business Alderman Besco said that since the Parking Ban has been repealed there have been problems moving traffic in the City. He wondered if there could be designated parking areas. If there was a parking ban on major and minor collector roads, that would help move the traffic. A list of these roads will be made and brought to Public Safety. Alderman Munns wanted to make everyone aware that a warrant study had been done at the intersection of Sycamore and Rt. 34, and a traffic signal is warranted. The warrant study has been submitted to IDOT. The engineering should begin and the City should look into finding the money for this signal during the mid -year budget review. Alderwoman Spears asked about an internship program with an engineering school. An intern would not be able to perform the functions for the position in question, but there will be a new intern coming over the summer to help with accounts payable and billing. I�� Pate 6 of 6 Diane Votava is a resident who was here because of the special meeting that was going to take place, but was canceled. She was concerned about opening a road through Fox Hill subdivision into a new subdivision. Fox Hill is a subdivision with no sidewalks. Kids ride their bikes in the street and people walk in the street. Out of the 82 homes in Fox Hill, 52 of them signed her petition not to open the road to through traffic. Joan Bernhjelm is a resident who said Poplar Rd. has been getting a lot of turnaround traffic because there is another Poplar Rd. in River's Edge and the roads are not clearly marked East and West or North and South. Jill Schenk said her mailbox has been ripped off four times since she has lived there because of the curve on the road. There are water issues in the neighborhood and when they hit the water the cars hydroplane right into her yard. This has happened five times since she has lived here. Her concern is that if the road were to open to through traffic, this would happen a lot more. The residents would be happy to have an emergency access with a gate. Mayor Prochaska said they will have more opportunity to speak next week. Mayor Prochaska said he had been notified about the property in question North of Rt. 30, and the courts agree with Sugar Grove. Mayor Prochaska said there is a local developer who has to remove trees from his property and would like to relocate them to the parkway in Countryside. Everyone was agreeable to this as long as it would be at the developer's cost. The meeting was adjourned at 10:07 pm. Minutes submitted by Laura Leppert. I i I I ' I PLEASE SIGN IN MEETING: DATE: ( NAME BUSINESS PHONE # � l I l � .4..� � e w- 7 4.*kc YY -D -dga0 �a,��1, 1C►tio �fp�� t�kkc -� 1�3n t�Q� - u n(� �J a im os 01r ,. > /I ktlel SDI (, , 4 :�S ` C� nl ve V c--. � rA WttrM V+ ti � t�� � I T b ih e» A V1k* 00 3� 5 � SW)0 t '6 GY1'��c— �1� �, ( _ �. •d. �f -c14�" �,'�`' � � � � `���J _�I l .I Petition to keep Poplar Drive of Fox Lawn Subdivision closed off to through traffic To whom it concerns: The undersigned residents of Fox Lawn Subdivision who will be directly affected by the opening of Poplar Drive to through traffic are petitioning to keep our subdivision a safe environment for our kids and families who enjoy the low traffic flow on Poplar Road and use our streets to walk and ride bikes since we have no sidewalks. Please do not allow the new subdivision to our South to open up Poplar Road to through traffic! Thanks for your help in this matter. Name,------ Address Phone VO,LA � //,3 pop /Ch ,Qa 5S3 - /007 (12� 113 Rd �O 5 :53 - 6 a 7 / 1 W °?t- Ab 33 - 33,s f l og l et 1 ,� 553 bn3�7 1 X :5 /ot/ kkadw,�EA y a,� Ati� i SS33� 77- kvt 11e /6 1'tiL` Skanv 7 APlar 4-1 o1 PI e, �� / /-z� �/ /Jd�� ��✓lc�, %l� s S'J - 5'1 41 9 IOEAWH- P6BW o Pb GAIt 5S3 Pb hAk �� DR�UILLC 5-- i Petition to keep Poplar Drive of Fox Lawn Subdivision closed off to through traffic To whom it concerns: The undersigned residents of Fox Lawn Subdivision who will be directly affected by the opening of Poplar Drive to through traffic are petitioning to keep our subdivision a safe environment for our kids and j families who enjoy the low traffic flow on Poplar Road and use our streets to walk and ride bikes since we have no sidewalks. Please do not allow the new subdivision to our South to open up Poplar Road to through traffic! Thanks for your help in this matter. Name Address Phone ( l dt lYl'Hrr nl D - ,PoDQr, Ur - 'yg - 70767 'f Yl � — 02 q G war �T - 9S q Ilk-� F_ A' X o lwr W S- 99' I 553 - 99M ` l - 7 Ca (02; ?�Z r�� n I- S L- Petition to keep Poplar Drive of Fox Lawn Subdivision closed off to through traffic To whom it concerns: The undersigned residents of Fox Lawn Subdivision who will be directly affected by the opening of Poplar Drive to through traffic are petitioning to keep our subdivision a safe environment for our kids and families who enjoy the low traffic flow on Poplar Road and use our streets to walk and ride bikes since we have no sidewalks. Please do not allow the new subdivision to our South to open up Poplar Road to through traffic! Thanks for your help in this matter. Na Address Phone L <0.0 P_ C� PQ �_� , ( J ((o oACV�� 5Fes- C CO (4-Q f ZZ -yam c .A.,�. � C� 55 / 72 ^� 7:2 �GZ C� {�/iL► l / C1? / 11 Ai>�v 4 E77� - S �7 ' O s� .- o �.� Z/ L.. A � a -_ 6-6 ,7 / 3 543/ ?►'�' /rte c� �3 cJ� Cet, 01A 0 // CT. i Petition to keep Poplar Drive of Fox Lawn Subdivision closed off to through traffic To whom it concerns: The undersigned residents of Fox Lawn Subdivision who will be j directly affected by the opening of Poplar Drive to through traffic are petitioning to keep our subdivision a safe environment for our kids and families who enjoy the low traffic flow on Poplar Road and use our streets to walk and ride bikes since we have no sidewalks. Please do not allow the new subdivision to our South to open up Poplar Road to through traffic! Thanks for your help in this matter. Name Address Phone T'r, S u (►wo LE S I 1 5 3 - � D ane ) F-L aA 4 ta . 53 3 - a // Ao �,& 1q ©J) A IA , 2q 1119l e Yr s� -sons 1S7 fh 10 1, S _ -- X5- e / `334 3 S'rd �v �, a��•J 1 4 t t 9 57 6 S5'3-11 3 Petition to keep Poplar Drive of Fox Lawn Subdivision closed off to through traffic To whom it concerns: The undersigned residents of Fox Lawn Subdivision who will be directly affected by the opening of Poplar Drive to through traffic are petitioning to keep our subdivision a safe environment for our kids and families who enjoy the low traffic flow on Poplar Road and use our streets to walk and ride bikes since we have no sidewalks. Please do not allow the new subdivision to our South to open up Poplar Road to through traffic! Thanks for your help in this matter. i Name Address Phone Q *4 I