Public Works Packet 2020 01-21-20
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, January 21, 2020
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: November 19, 2019
New Business:
1. PW 2020-01 Snow Operations Report
2. PW 2020-02 Water Department Reports for October, November, and December 2019
3. PW 2020-03 Capital Improvement Projects Update
4. PW 2020-04 Quarterly Bond and Letter of Credit Reduction Summary
5. PW 2020-05 2019 Road to Better Roads Program – Request for Change in Plans and Engineer’s
Final Payment Estimate
6. PW 2020-06 MFT Resolution for 2020 Road to Better Roads Program
7. PW 2020-07 Raintree Village – Stop Sign – Bluebird Lane at Prairie Crossing Drive
8. PW 2020-08 Purchase of Two Truck Dump Bodies and Salt Spreaders
9. PW 2020-09 Oxcart Truck Permitting System and Overweight Permitting Fees Discussion
Old Business:
Additional Business:
2019/2020 City Council Goals – Public Works Committee
Goal Priority Staff
“Municipal Building Needs & Planning” 2 Bart Olson, Rob Fredrickson, Eric Dhuse,
James Jensen, Tim Evans & Erin Willrett
“Road to Better Roads Funding” 3 Bart Olson, Rob Fredrickson & Eric Dhuse
“Water Planning” 6 Eric Dhuse & Brad Sanderson
“School Safety (Exterior & Traffic)” 8 (tie) Eric Dhuse & James Jensen
“Quiet Zones” 14 (tie) Eric Dhuse, Erin Willrett & Brad Sanderson
“Route 47 Crossings” 19 Eric Dhuse & Brad Sanderson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, January 21, 2020
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. November 19, 2019
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2020-01 Snow Operations Report
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2020-02 Water Department Reports for October, November, and December 2019
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2020-03 Capital Improvement Projects Update
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2020-04 Quarterly Bond and Letter of Credit Reduction Summary
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2020-05 2019 Road to Better Roads Program – Request for Change in Plans and Engineer’s Final
Payment Estimate
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2020-06 MFT Resolution for 2020 Road to Better Roads Program
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2020-07 Raintree Village – Stop Sign – Bluebird Lane at Prairie Crossing Drive
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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8. PW 2020-08 Purchase of Two Truck Dump Bodies and Salt Spreaders
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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9. PW 2020-09 Oxcart Truck Permitting System and Overweight Permitting Fees Discussion
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – November 19, 2019
Public Works Committee – January 21, 2020
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 2
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, November 19, 2019, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Vice-Chairman Ken Koch Alderman Seaver Tarulis
Alderman Chris Funkhouser Alderman Joe Plocher
Other City Officials
Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests:
Katie Finlon, Kendall County Record
The meeting was called to order at 6:00pm by Chairman Joe Plocher.
Citizen Comments: None
Minutes for Correction/Approval: October 15, 2019
The minutes were approved as presented.
New Business:
1. PW 2019-71 Snow Operations Report
Mr. Dhuse said 60 tons of salt were used already since the early snow and that pure salt is being used
since the brineholders are not installed in all the trucks yet. He said some trucks are still equipped for
leaf hauling.
2. PW 2019-72 East Orange Street Water Main Improvements – Change Order No. 1
Mr. Sanderson said this project is nearly complete with just two punchlist/restoration items to finish in
the spring. This is a balancing change order and he added that some additional pavement work had
been authorized by the City without a formal change order. This is an increase of $55,020.42, however,
less than the amount authorized by the Council. The committee was OK with this action and it moves
forward to City Council.
Page 2 of 2
3. PW 2019-73 Purchase of New Truck
This is a budgeted truck purchase for the Sewer Department and the truck is already outfitted with
tools. The previous utility truck was given to the Water Department. The Committee approved this
purchase.
4. PW 2019-74 Raintree Village Subdivision Units 4, 5, and 6 – Stop Sign Analysis
Since some construction has resumed here, Mr. Sanderson said the engineers looked at the need for
stop signs and made some recommendations based on standard criteria. Some signs had also been
proposed in the original plans.
Old Business: None
Additional Business:
Ms. Willrett added that the Kendall County TAP grant will be available again and applications are due
in December. This discussion will be brought back to the December Public Works meeting.
There was no further business and the meeting was adjourned at 6:08pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2020-01
December and January Snow report
Public Works Committee – January 21, 2020
None, informational item
None
Update on salting and plowing for December 2019 and January 2020
Eric Dhuse Public Works
Name Department
Summary
Below are the salt and brine usage data tables for the months of December 2019, and
January 2020 as completed on January 13, 2020.
Background
At this time, we have been fortunate that we have had relatively small events that we
have been able to take care of with a plowing pass in each direction and salting. We are very
thankful for this and hope that this trend continues.
With the weather conditions, we were only able to perform anti-icing operations for one
event. During this time, we brined approximately 126 lane miles of roadway with 4800 gallons
of brine for an average of 38 gal/mile.
Now that we have had time to go through the trucks and get them ready for winter, we
have had relatively good luck. Truck 9 was down for two weeks with a radiator leak, and truck
11 was down this last event due to a blown brine pump. Both trucks were up and running for our
last event we had on January 11th. We are still working with a Sourcewell vendor to try and get
two dump bodies replaced along with the salt spreaders and hydraulic system that are needed to
power them. With these upgrades, we are switching to hydraulic brine pumps that will give us
the capabilities to increase our brine rates if necessary.
Recommendation
I would ask that this be placed on the January 21, 2020 public works committee agenda
as an informational item for discussion.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: January 6, 2020
Subject: Snow Report
12/12/2019
12/13/2019
Recorder ED
Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine
Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles
1 9 0 0.00 0 0.00 0 0.00 0.00
2 27 257 8.20 39960 19.98 326 0 0.00 122.50 0.00
3
4 13 43 6.90 10136 5.07 331 33 53.00 30.60 53.00
5 23 36 4.80 9588 4.79 369 112 113.00 28.60 113.00
6 10 38 5.30 10542 5.27 258 0 0.00 34.50 0.00
7 28 54 8.00 8918 4.46 310 41 18.50 28.80 74.00
8 22 0 0.00 0 0.00 110 24.60 0.00 109.00
9 11 44 13.90 10435 5.22 307 147 0.00 34.00 0.00
471 5.89 89579 45 316.85 443 29.87 279 349
Avg. Avg. Avg.
Out with Mechanical Problems
12/16/2019
12/17/2019
Recorder ED
Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine
Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles
1 9 0 0.00 0 0.00 0 0.00 0.00
2 27 45 11.30 15227 7.61 485 164 21.54 31.40 0.00
3
4 13 50 11.20 16107 8.05 496 33 4.10 32.50 0.00
5 23 53 11.80 17322 8.66 399 112 12.93 35.20 0.00
6 10 36 11.00 14057 7.03 273 0 0.00 28.10 0.00
7 28 48 5.80 7671 3.84 335 41 10.69 26.80 0.00
8 22 46 4.80 8968 4.48 660 110 24.53 24.90 0.00
9 11 44 4.80 16441 8.22 501 147 17.88 32.80 0.00
321 7.59 95793 48 449.86 607 13.10 212 0
Avg. Avg. Avg.
Out with Mechanical Problems
Snow Event Date
Date of Recording
No Data Available. Route driven by small trucks with no recording capabilities.
EVENT TOTALS
Snow Operations Salt and Brine Data 2019‐2020
Snow Event Date
Date of Recording
No Data Available. Route driven by small trucks with no recording capabilities.
EVENT TOTALS
Snow Operations Salt and Brine Data 2019‐2020
12/31/2019
1/2/2020
Recorder ED
Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine
Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles
1 9 187 11.20 18477 9.24 279 110 11.91 66.30 57.50
2 27 37 13.70 12268 6.13 433 101 16.47 28.30 28.30
3
4 13 50 10.00 13701 6.85 399 73 10.66 34.30 34.30
5 23 66 14.50 12813 6.41 347 75 11.71 32.70 30.90
6 10 30 11.20 11344 5.67 707 47 8.29 27.70 26.80
7 28 107 13.20 19573 9.79 210 34 3.47 64.70 48.50
8 22 187 11.80 13559 6.78 249 122 18.00 60.00 28.30
9 11 105 10.00 14916 7.46 298 31 4.16 50.00 24.50
769 11.95 116651 58 365.20 593 10.58 364 279
Avg. Avg. Avg.
Out with Mechanical Problems ** #22 Anti ice operations 12/30. Brined 126 lane miles with 4800 gallons = 38.1 gal/mi.
1/4/2020
1/6/2020
Recorder ED
Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine
Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles
1 9 45 5.50 10072 5.04 403 42 8.34 25.00 25.00
2 27 43 16.00 12314 6.16 410 154 25.01 30.00 30.00
3
4 13 43 16.00 14297 7.15 397 101 14.13 36.00 36.00
5 23 45 19.00 10954 5.48 319 119 21.73 29.00 29.00
6 10 32 16.00 9239 4.62 477 48 10.39 23.00 23.00
7 28 40 16.00 10962 5.48 333 72 13.14 29.00 29.00
8 22 46 18.00 9643 4.82 0 115 23.85 24.00 24.00
9 11 0 0.00 0 0.00 0 0.00 0.00
294 13.31 77481 39 334.03 651 16.66 196 196
Avg. Avg. Avg.
Out with Mechanical Problems
Snow Operations Salt and Brine Data 2019‐2020
Snow Event Date
Date of Recording
No Data Available. Route driven by small trucks with no recording capabilities.
EVENT TOTALS
Snow Operations Salt and Brine Data 2019‐2020
Snow Event Date
Date of Recording
No Data Available. Route driven by small trucks with no recording capabilities.
EVENT TOTALS
1/11/2020
1/13/2020
Recorder ED
Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine
Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles
1 9 82 10.70 20925 10.46 450 82 7.84 46.50 23.00
2 27 78 16.60 26066 13.03 457 124 9.51 57.00 32.00
3 3, 14 30.00 12.00 8000.00 4.00 400 0.00 0.00 20.00 0.00
4 13 89 18.30 27124 13.56 445 25 1.84 61.00 32.00
5 23 82 12.00 25789 12.89 437 140 10.86 59.00 59.00
6 10 64 13.00 26429 13.21 448 61 4.62 59.00 30.00
7 28 61 15.00 13030 6.52 420 32 4.91 31.00 16.00
8 22 83 14.00 18498 9.25 430 110 11.89 43.00 23.00
9 11 79 14.00 23980 11.99 452 125 10.43 53.00 26.00
618 14.20 181841 91 442.50 699 7.74 410 241
Avg. Avg. Avg.
Out with Mechanical Problems
Date of Recording
EVENT TOTALS
Snow Operations Salt and Brine Data 2019‐2020
Snow Event Date
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2020-02
Water Department Reports for October, November, and December 2019
Public Works Committee – January 21, 2020
Positive
Approval
Required monthly water reports
Eric Dhuse Public Works
Name Department
United City of Yorkville
WATER DEPARTMENT REPORT
__ October 2019 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
4 1386 664 384 18,033,000
7 1527 1125 430 7,686,000
8 1384 840 456 1,140,000
9 1368 861 509 23,987,000
TOTAL TREATED 50,846,000
CURRENT MONTH’S PUMPAGE IS 4,356,000 GALLONS LESS THAN LAST MONTH
_ _3,493,000 _ GALLONS MORE THAN LAST YEAR
DAILY AVERAGE PUMPED: _ 1,640,194___GALLONS
DAILY MAXIMUM PUMPED: __ 2,070,000__ GALLONS
DAILY AVERAGE PER CAPITA USE: ___ 77.69 __ GALLONS
WATER TREATMENT:
CHLORINE: 1,262 LBS. FED CALCULATED CONCENTRATION: ___3.31__ MG/L
FLUORIDE: _ 105 LBS. FED MEASURED CONCENTRATION: _____.78 __ MG/L
POLYPHOSPHATE: 1,155_LBS. FED CALCULATED CONCENTRATION: ___1.06___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
__23 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLOURIDE: __ 13 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.78 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __6 NUMBER OF LEAKS OR BREAKS REPAIRED: __ 1___
MXU’S: __9 BATTERIES REPLACED: _
NEW CUSTOMERS:
RESIDENTIAL: __21 COMMERCIAL: ____1 _ _ INDUSTRIAL/GOVERNMENTAL: ___ ___
COMMENTS:
United City of Yorkville
WATER DEPARTMENT REPORT
__ November 2019 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
4 1386 664 384 11,696,000
7 1527 1125 430 7,558,000
8 1384 840 456 10,317,000
9 1368 861 509 14,662,000
TOTAL TREATED 44,233,100
CURRENT MONTH’S PUMPAGE IS 6,612,900 GALLONS LESS THAN LAST MONTH
_ _735,000 _ GALLONS MORE THAN LAST YEAR
DAILY AVERAGE PUMPED: _ 1,474,437___GALLONS
DAILY MAXIMUM PUMPED: __ 1,859,000__ GALLONS
DAILY AVERAGE PER CAPITA USE: ___ 71.37 __ GALLONS
WATER TREATMENT:
CHLORINE: 1,078 LBS. FED CALCULATED CONCENTRATION: ___3.18__ MG/L
FLUORIDE: _ 55 LBS. FED MEASURED CONCENTRATION: _____.82 __ MG/L
POLYPHOSPHATE: 1203_ LBS. FED CALCULATED CONCENTRATION: ___1.06___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
__23 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLOURIDE: __ 4 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.78 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __5 NUMBER OF LEAKS OR BREAKS REPAIRED: __ 1___
MXU’S: __3 BATTERIES REPLACED: _
NEW CUSTOMERS:
RESIDENTIAL: __19 COMMERCIAL: ____ _ _ INDUSTRIAL/GOVERNMENTAL: ___ ___
COMMENTS:
United City of Yorkville
WATER DEPARTMENT REPORT
__ December 2019 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
4 1386 664 384 10,067,000
7 1527 1125 430 7,673,400
8 1384 840 456 14,270,000
9 1368 861 509 12,978,000
TOTAL TREATED 44,988,400
CURRENT MONTH’S PUMPAGE IS 755,300 GALLONS MORE THAN LAST MONTH
_ _705,600 _ GALLONS LESS THAN LAST YEAR
DAILY AVERAGE PUMPED: _ 1,451,239___GALLONS
DAILY MAXIMUM PUMPED: __ 2,001,000__ GALLONS
DAILY AVERAGE PER CAPITA USE: ___ 69.07 __ GALLONS
WATER TREATMENT:
CHLORINE: 1,117 LBS. FED CALCULATED CONCENTRATION: ___3.29__ MG/L
FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____.81 __ MG/L
POLYPHOSPHATE: 1063_ LBS. FED CALCULATED CONCENTRATION: ___1.10___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
__23 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.81 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __1 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___
MXU’S: __5 BATTERIES REPLACED: _
NEW CUSTOMERS:
RESIDENTIAL: __17 COMMERCIAL: ____ _ _ INDUSTRIAL/GOVERNMENTAL: ___ ___
COMMENTS:
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
New Business #3
Tracking Number
PW 2020-03
Capital Project Update
Public Works Committee – January 21, 2020
None
Status Update
Brad Sanderson Engineering
Name Department
The purpose of this memo is to update the Public Works Committee as to the status of the several
projects. A summary on the status of the projects is provided below:
Construction Projects
2019 RTBR
The project is substantially complete. The contractor will be completing the remaining punchlist
items.
Rt 71 Water main and Sanitary Sewer Relocation
The water main and sanitary sewer are fully complete.
East Orange Street Water Main Improvements
The project is substantially complete. The contractor will be completing the remaining punchlist
items in the spring.
Church Street Sanitary Sewer Improvements
The project is fully complete.
Planning/Design Projects
Mill Road Reconstruction
Final design is approximately 95% complete. ROW acquisition is complete. Comed will begin
relocating power poles in January. A draft railroad agreement has been provided to City Staff.
Funding is pending the developer.
2020 RTBR
Design Engineering has begun. We are anticipating a March 2020 letting.
Elizabeth Street Water Main Replacement
Design Engineering has begun. We are anticipating a March 2020 letting.
Well No. 7 Generator
Design Engineering has begun. We are anticipating receiving the IEPA Construction Permit in
January 2020, with letting shortly thereafter.
Water Treatment Plans 8/9 Media Replacement
Design Engineering has begun. We are anticipating a January 2020 letting.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, City Clerk
Date: December 20, 2019
Subject: Capital Improvement Projects Update
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #4
Tracking Number
PW 2020-04
Bond/LOC Reduction Summary – December 31, 2019
Public Works Committee – January 21, 2020
Informational
Informational
Brad Sanderson Engineering
Name Department
Please see the attached reduction summary through December 31, 2019. If you have any
questions, please let me know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, City Clerk
Date: December 31, 2019
Subject: 2019 Bond/LOC Reduction Summary – To Date
31-Dec-19
2019 Bond and Letter of Credit Reduction Report
Date Development/Project
Engineer
Concurrence
City Administrator
Concurrence
Mayor
Concurrence Reduction Final Release Reduction Value Remaining Balance
2/26/2019 Windett Ridge - Unit 1 X X X 66,478.00$ -$
3/7/2019 Kendall Marketplace - Residential X X X 267,271.60$ 115,980.40$
3/28/2019 Heartland Meadows X X X 71,711.75$ 326,754.00$
6/19/2019 Blackberry Woods - Phase B (#159)X X X 111,159.84$ -$
6/19/2019 Blackberry Woods - Phase B (#222)X X X 159,993.38$ -$
7/23/2019 Cedarhurst X X X 199,418.00$ 3,778.00$
8/20/2019 Casey's X X X 7,603.80$ -$
8/27/2019 Grande Reserve Unit 2 X X X 124,225.41$ -$
8/27/2019 Grande Reserve Unit 5 X X X 109,456.65$ -$
9/17/2019 Restore Church X X X X 26,572.00$ -$
9/17/2019 Restore Church X X X 133,308.00$ 25,200.00$
11/4/2019 Raging Waves X X X 12,645.00$ -$
11/4/2019 Raging Waves X X X 21,510.00$ -$
12/18/2019 Pt of Lot 4 - Kendall Crossing (Hacienda Real)X X X 4,296.00$ -$
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #5
Tracking Number
PW 2020-05
2019 Road to Better Roads Program
Public Works Committee – January 21, 2020
Majority
Recommendation to Approve Request for Change in
Plans And Final Payment Estimate
Brad Sanderson Engineering
Name Department
Approval of Request for Change in Plans and Final Payment
Estimate
The 2019 Roads to Better Roads Program was awarded to D Construction Co., 1488 S.
Broadway Street, Coal City, IL 60416 at total awarded value of $624,997.07. The project is now
complete and accepted. The project came in $71,517.33 under budget for a Final Construction
Cost of $553,479.75. Due to the use of Motor Fuel Tax Funds, the Request for Change in Plans
and Engineer’s Final Payment Estimate need to be approved by IDOT before final payment can
be made.
We recommend City Approval of the Request for Change in Plans and Engineer’s Final Payment
Estimate.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, City Clerk
Date: December 20, 2019
Subject: 2019 Roads to Better Roads Program
UNITED CITY OF YORKVILLE
2019 MFT (ROADS TO BETTER ROADS PROGRAM)
SECTION 19-00000-00-GM
BLR 13210 SUPPLEMENT
EXPLANATION OF PAY ITEM CHANGES IN EXCESS OF $10,000
PAGE 1 OF 2
LEVELING BINDER (MACHINE METHOD), N50
388.80 TON DEDUCTION AT $63.00/TON = $24,494.40
This item was decreased due to level binder on McHugh Road being removed from the scope of the
project. This change reflects actual delivered tonnages.
HOT MIX ASPHALT SURFACE COURSE MIX “D”, N50
305.30 TON ADDITIONAL AT $63.00/TON = $19,233.90
Several streets included in the project called for a variable depth HMA Surface Removal for 1.5-inch to
2.5-inch. While doing the removal, the existing pavement was found to be +/-3” thick. The existing 1/2”
was in poor condition and was not stable enough to support construction traffic or provide a stable base
for subsequent paving operations. Additional existing HMA was removed which led to an increase in the
amount of HMA surface course delivered to the project. This change reflects actual delivered tonnages.
CLASS D PATCHES, TYPE I, 2-INCH
868.10 SQ YD DEDUCTION AT $25.00/SQ YD = $21,702.50
The patching required was less than originally planned.
CLASS D PATCHES, TYPE II, 2-INCH
774.70 SQ YD DEDUCTION AT $23.00/SQ YD = $17,818.10
The patching required was less than originally planned.
CLASS D PATCHES, TYPE III, 2-INCH
823.80 SQ YD DEDUCTION AT $22.00/SQ YD = $18,123.60
The patching required was less than originally planned.
CLASS D PATCHES, TYPE IV, 2-INCH
1391.90 SQ YD DEDUCTION AT $20.00/SQ YD = $27,838.00
The patching required was less than originally planned.
COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT
381.20 FEET ADDITION AT $35.00/FOOT = $13,342.00
Additional work was required on some streets to correct drainage issues
UNITED CITY OF YORKVILLE
2019 MFT (ROADS TO BETTER ROADS PROGRAM)
SECTION 19-00000-00-GM
BLR 13210 SUPPLEMENT
EXPLANATION OF PAY ITEM CHANGES IN EXCESS OF $10,000
PAGE 2 OF 2
AUP 1 (ATTACHED) – HMA CLASS D PATCH, 6-INCH
105 SQ YD ADDITION AT $60.00/SQ YD = $6,300.00.
A thicker patch was required in some areas due to existing field conditions. The Contractor agreed to
preform patching at 6” under a separate Agreed Unit Price. This change reflects the actual field
measurements.
Route
County
Local Agency
Section
Various Local Roads
Kendall
City of Yorkville
19 - 00000 - 00 - GM
Engineer’s Final Payment Estimate
Estimate No. 3 and Final Date of Completion 10/17/2019
Payable To: Name D Construction Inc.
Address 1488 South Broadway, Coal City, IL 60416
Items Awarded* Added Deducted Completed
Quantity Values Quantity Quantity Quantity Unit Price Values
Totals from previous page
BITUMINOIS MATLS (TACK COAT) 3,015.00 30.15 16,818.00 0.00 19,833.00 0.01 198.33
HMA SURF REM - BUTT JOINT 615.00 6,150.00 0.00 0.00 615.00 10.00 6,150.00
LVL BND (MACHINE MTHD) N50 2,253.00 141,939.00 0.00 388.80 1,864.20 63.00 117,444.60
HMA SURFACE COURSE "D" N50 3,378.00 212,814.00 305.30 0.00 3,683.30 63.00 232,047.90
PCC SIDEWALK, 5 INCH 2,567.00 16,043.75 334.00 0.00 2,901.00 6.25 18,131.25
DETECTABLE WARNINGS 168.00 4,200.00 0.00 7.00 161.00 25.00 4,025.00
HMA SURFACE REM, VARIABLE 40,175.00 58,253.75 2,231.50 0.00 42,406.50 1.45 61,489.43
SIDEWALK REMOVAL 2,937.00 5,874.00 412.70 0.00 3,349.70 2.00 6,699.40
CLASS D PATCHES, TY 1, 2 INCH 875.00 21,875.00 0.00 868.10 6.90 25.00 172.50
CLASS D PATCHES, TY 2, 2 INCH 875.00 20,125.00 0.00 774.70 100.30 23.00 2,306.90
CLASS D PATCHES, TY 3, 2 INCH 875.00 19,250.00 0.00 823.80 51.20 22.00 1,126.40
CLASS D PATCHES, TY 4, 2 INCH 1,744.00 34,880.00 0.00 1,391.90 352.10 20.00 7,042.00
MANHOLES TO BE ADJUSTED 3.00 1,200.00 0.00 2.00 1.00 400.00 400.00
MH TO BE ADJ W/ NEW FR & LID 10.00 5,500.00 2.00 0.00 12.00 550.00 6,600.00
SAN MH TO BE ADJUSTED 1.00 550.00 0.00 0.00 1.00 550.00 550.00
SAN MH TO BE ADJ W/ NEW F&L 1.00 700.00 0.00 0.00 1.00 700.00 700.00
INL TO BE ADJUSTED 29.00 10,150.00 0.00 12.00 17.00 350.00 5,950.00
THPL PVMNT MARK - LET & SYM 464.00 2,296.80 124.00 0.00 588.00 4.95 2,910.60
THPL PVMNT MARK - 4 INCH 20,527.00 10,674.04 0.00 5,472.00 15,055.00 0.52 7,828.60
THPL PVMNT MARK - 6 INCH 452.00 619.24 1,814.00 0.00 2,266.00 1.37 3,104.42
THPL PVMNT MARK - 12 INCH 960.00 2,640.00 0.00 745.00 215.00 2.75 591.25
THPL PVMNT MARK - 24 INCH 98.00 539.00 162.00 0.00 260.00 5.50 1,430.00
RAISED REFL PVMT MRKR REM 210.00 1,470.00 0.00 22.00 188.00 7.00 1,316.00
SODDING, SPECIAL 462.00 6,930.00 40.00 0.00 502.00 15.00 7,530.00
SUPPLEMENTAL WATERING 10.00 10.00 0.00 5.00 5.00 1.00 5.00
ROUTING & SEALING CRACKS 18,438.00 7,928.34 0.00 919.00 17,519.00 0.43 7,533.17
BRICK DRIVEWAY REM & REPL 36.00 1,800.00 0.00 36.00 50.00
COMB CC&G REM & REPL 873.00 30,555.00 381.20 0.00 1,254.20 35.00 43,897.00
Total Awarded Values $624,997.07 Total Completed Values $547,179.75
Page 1 of 2 BLR 13231 (Rev. 1/06)
Printed on 12/20/2019 8:05:41 AM
Section Number: 19 - 00000 - 00 - GM Total Brought Forward $547,179.75
Miscellaneous Extras and Credits Values
HMA PATCH, 6 INCH 6,300.00
Total Miscellaneous Extras and Credits 6,300.00
Total Value of Completed Work 553,479.75
Miscellaneous Debits Values
Total Miscellaneous Debits
Net Cost of Section $553,479.75
Previous Payments $525,805.76
Net Amount Due $27,673.99
Signed:
Resident Engineer/Consultant Date
Signed:
Local Agency Date
Approved:
Regional Engineer Date
Page 2 of 2 BLR 13231 (Rev. 1/06)
Printed on 12/20/2019 8:05:41 AM
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #6
Tracking Number
PW 2020-06
2020 Road to Better Roads Program
Public Works Committee – January 21, 2020
Majority
Consideration of Approval
MFT Resolution Consideration
Brad Sanderson Engineering
Name Department
In accordance with the planned FY21 budget and Roads to Better Roads Program, we are
proceeding with design of the 2020 program. The proposed improvements will include hot-mix
asphalt removal and replacement, sidewalk removal and replacement, curb and gutter removal
and replacement, and pavement markings on McHugh Road and in White Oak Estates
subdivision, The current cost estimate for the project is $760,909.20. The budgeted MFT portion
of the Roads to Better Roads Program is $754,000.
Note that adjustments will made to the program as necessary after bids are received to match the
budgeted funds.
Since MFT funds are being utilized to fund the project, IDOT requires the passing of a
Resolution to appropriate the funds. Accordingly, please see the attached Resolution for
Maintenance Under the Illinois Highway Code in the amount of $754,000.
Staff is seeking approval of the resolution from the City Council.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Lisa Pickering, City Clerk
Rob Fredrickson, Finance Director
Date: January 8, 2020
Subject: 2020 Roads to Better Roads Program
BLR 14220 (Rev. 02/08/19)
Resolution for Maintenance
Under the Illinois Highway Code
Printed 01/07/20
Resolution Type
Original
Section Number
20-00000-00-GM
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City of
Name of Local Public Agency
Yorkville Illinois that there is hereby appropriated the sum of
Dollarsseven hundred fifty four thousand and 00/100 () $754,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
05/01/20 to
Ending Date
04/30/21
Resolution Number
.
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
City of
Name of Local Public Agency
Yorkville
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office
of the Department of Transportation.
I
Name of Clerk
Lisa Pickering
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Yorkville in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
Council of
Name of Local Public Agency
Yorkville at a meeting held on
Date
01/28/20
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
.
Day
28 day of
Month, Year
January, 2020 .
(SEAL) Clerk Signature
APPROVED
Regional Engineer
Department of Transportation Date
BLR 14222 (Rev. 10/18/19)
Local Public Agency General Maintenance
Page 1 of 1Printed 01/08/20
Estimate of Maintenance Costs Submittal Type Original
Maintenance Period
Local Public Agency
City of Yorkville
County
Kendall
Section Number
20-00000-00-GM
Beginning
05/01/20
Ending
04/30/21
Maintenance Items
Maintenance
Operation
Maint
Eng
Category
Insp.
Req.
Material Categories/
Point of Delivery or
Work Performed by
an Outside Contractor Unit Quantity Unit Cost Cost
Total
Maintenance
Operation
Cost
RESURFACING IV Yes $760,909.20
Total Operation Cost $760,909.20
Estimate of Maintenance Costs Summary
Maintenance MFT Funds Other Funds Estimated Costs
Local Public Agency Labor
Local Public Agency Equipment
Materials/Contracts(Non Bid Items)
Materials/Deliver & Install/Request for Quotations (Bid Items)
Formal Contract (Bid Items) $754,000.00 $6,909.20 $760,909.20
Maintenance Total $754,000.00 $6,909.20 $760,909.20
Estimated Maintenance Eng Costs Summary
Maintenance Engineering MFT Funds Other Funds Total Est Costs
Maintenance Engineering
Material Testing
Advertising
Bridge Inspection Engineering
Maintenance Engineering Total
Total Estimated Maintenance $754,000.00 $6,909.20 $760,909.20
Remarks
SUBMITTED
Local Public Agency Official Date
Title
Mayor
County Engineer/Superintendent of Highways Date
APPROVED
Regional Engineer
Department of Transportation Date
Project
Route
Section
County
For a total distance of
Shoulders
$1,500.00
$2,678.70
$1,584.00
$229,475.00
$229,475.00
$15,890.00
$5,500.00
$5,660.00
$12,495.00
$7,560.00
$7,735.00
$24,519.00
$59,232.00
$650.00
$5,250.00
$1,600.00
$4,564.00
$1,560.00
$200.00
$10,520.00
$60,693.50
$950.00
$12,306.00
$1,200.00
Estimate of Cost
Quantity Unit Price
Code
Number
Unit
of Measure
22
11
12
POUND
SQ YD
TON
Location of Improvement:
12385 Feet Net improvement of
26787
132
3425
3425
2270
220
2830
4998
216
$150.00
Maximum Grade %
13
14
17
6
7
8
9
10
10UNIT SUPPLEMENTAL WATERING
Average Haul
1
2
3
4
5
THERMOPLASTIC PAVEMENT MARKING - LINE
24"
23
BITUMINOUS MATERIALS (TACK COAT)
HOT-MIX ASPHALT SURFACE REMOVAL - BUTT
JOINT
20
21
SODDING, SPECIAL
HOT-MIX ASPHALT SURFACE REMOVAL,
VARIABLE DEPTH
SANITARY MANHOLES TO BE ADJUSTED
ROUTING AND SEALING CRACKS
HOT-MIX ASPHALT BINDER COURSE, IL- 9.5,
N50
HOT-MIX ASPHALT SURFACE COURSE, MIX "D",
N50
PORTLAND CEMENT CONCRETE SIDEWALK 5
INCH
DETECTABLE WARNINGS
SIDEWALK REMOVAL SQ FT
SQ YD
MANHOLES TO BE ADJUSTED
THERMOPLASTIC PAVEMENT MARKING - LINE
4"
THERMOPLASTIC PAVEMENT MARKING - LINE
6"
WHEEL STOP REMOVAL AND RESET
FOOT
HOT-MIX ASPHALT SURFACE REMOVAL, 3"
CLASS D PATCHES, TYPE I, 3 INCH
CLASS D PATCHES, TYPE II, 3 INCH
CLASS D PATCHES, TYPE III, 3 INCH
EACH
EACH
FOOT
SQ YD
SQ YD
EACH
FOOT
SQ YD
SQ YD
SQ YD
SQ YD
15
16
INLETS TO BE ADJUSTED
THERMOPLASTIC PAVEMENT MARKING -
LETTERS AND SYMBOLS
EACH
SQ FT
15
320
$350.00
$5.00
24 12 $100.00
18
19
1
6520
1040
$5.00
$20.00
$1.75
$950.00
$0.50
Total CostItem
CLASS D PATCHES, TYPE IV, 3 INCH
$0.10
$12.00
$67.00
$67.00
$7.00
$25.00
$2.00
$2.50
Yorkville 2020 Road Program
Various Local Roads
19-00000-00-GM
Kendall
SQ FT
SQ FT
TON
Type Width Thickness
Various locations within the United City of Yorkville, Kendall County (see Location Map)
$35.00
1851
$35.00
$33.00
FOOT
$32.00
$650.00
$0.70
$1.50
34682
1
24612
40
526
221
743
Printed 1/8/2020 BDE 213 (Rev. 04/01/10)
$700.00
$47,412.00
$10,000.00
$760,909.20
Made by ,
Checked by Regional Engineer
NLS
CJO
RAILROAD PROTECTIVE LIABILITY INSURANCE
25
26
SQ YD
Date
Date
11/19/2019
1/7/2020
TOTAL ESTIMATED COST OF WORK INCLUDING ALL LABOR, MATERIALS AND PROFITS.
27 1 $10,000.00
$100.00
$36.00
COMBINATION CONCRETE CURB AND GUTTER
REMOVAL AND REPLACEMENT
7
1317
HOT-MIX ASPHALT DRIVEWAY REMOVAL AND
REPLACEMENT
Examined
L SUM
FOOT
Printed 1/8/2020 BDE 213 (Rev. 04/01/10)
()-
()-()-()-()-()-
()-
()-()-()-()-(()-
()-()-()-()-()-
()-
()-()-()-()-(W Madison St
Morgan StNorwayCirW Ridge St
W F o x S tW F o x S tW Washington St
W Main St
State StMorgan StFir Ct
W Orange StMadison CtAdrian StW River St
State StAdams StS Main StWhite Oak WayWhite Oak WayW VanEmmon St
W Hydraulic Ave
Whi
t
eOak WayS Main StS Main StW Dolph St
W Center St
RiverBirch LnW Dolph StSpruce CtWest StKing StW W a s h in g to n S tW Hydraulic Ave
River Birch Dr
Norway Ci
rRive r Rd
Legend
2020 Road Program
()-
()-
()-Hayden DrPrairie
Clover DrMcHugh RdB lu est e m D rE LexingtonCirCrim son LnConef
l
ower Ct
McHugh RdSwitchgrass LnK e n n e d y R d
Prairie Pointe DrPrairie Rose LnWild Indigo LnE Countryside Pkwy
.WalshEngineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
2020 RTBR PROGRAM
LOCATION MAP
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
SEPTEMBER 2019
YO1926
YO1926_2020 Road Program .MXD
H:\GIS\PUBLIC\YORKVILLE\2018\
MJT
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
630-553-4350 ³
PARKING LANE
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #7
Tracking Number
PW 2020-07
Raintree Village – Stop Sign – Bluebird Lane at Prairie Crossing Drive
Public Works Committee – January 21, 2020
Majority
Brad Sanderson Engineering
Name Department
Approval
This memo is in follow-up to the November 26th Council approval of signage within Raintree Village
Units 4, 5 and 6.
During review of nearby intersections by Public Works, it was discovered that there was not a stop sign at
Bluebird Lane and Prairie Crossing Drive. A stop sign is recommended at Bluebird Lane for the
following reasons:
o Prairie Crossing Drive is a collector road for the unit, therefore this intersection is a less
important road with a main road where the normal right-of-way rule would not be
expected to be complied.
o The traffic volume is above 2,000 units per day on Prairie Crossing Drive.
If you have any questions, please let me know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, City Clerk
Date: January 15, 2020
Subject: Raintree Village - Stop Sign Analysis
Ordinance No. 2020-____
Page 1
Ordinance No. 2020-_____
ORDINANCE OF THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
AMENDING THE TRAFFIC SCHEDULE AND INDEX
WHEREAS, the United City of Yorkville, Kendall County, Illinois, has designated certain
intersections within the City as stop intersections and has identified the corner for placement of stop
signs at such intersections; and,
WHEREAS, after extensive investigation and study of traffic patterns, it has been
determined that additional intersections should be designated as stop intersections; and,
WHEREAS, the additional stop intersections, as hereinafter set forth, have been determined
to be in conformance with the current Manual on Uniform Traffic Control Devices.
NOW THEREFORE BE IT ORDAINED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, that the traffic schedule and index regarding stop-sign
control is hereby amended by revising the following:
Section I. The Traffic Schedule and Index regarding Stop-Sign Control is hereby amended
by adding the following as a One-Way Stop Intersection:
1) Bluebird Lane to Stop for Prairie Crossing Drive
Section II. This Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ____
day of _______________________, A.D. 2020.
________________________________
City Clerk
Ordinance No. 2020-____
Page 2
KEN KOCH ________ DAN TRANSIER ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ JASON PETERSON ________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____
day of _______________________, A.D. 2020.
________________________________
Mayor
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #8
Tracking Number
PW 2020-08
Purchase of truck bodies and salt spreaders
Public Works Committee – January 21, 2020
Positive
Approval
Proposed rehabilitation of two large dump trucks to improve the reliability of our
fleet.
Eric Dhuse Public Works
Name Department
Summary
In an effort to reduce costs and improve the existing fleet, public works has been
investigating the possibility of rehabbing two trucks to extend their useful life and provide
reliability in our fleet. We have been working with Purchasing Manager Parker to obtain quotes
from the purchasing cooperative, Sourcewell. We have worked with Sourcewell previously with
the purchase of the utility truck in November 2019. Sourcewell contracts with a variety of
vendors that will work together to provide the equipment needed for government needs.
Sourcewell selects these vendors through a competitive bidding process similar to the process in
our purchasing code. I have attached two quotes totaling $99,369.17 that will fit our needs and
be a cost-effective solution to creating more reliability in our fleet for years to come.
Background
During the July 16, 2019 meeting of the Public Works committee we discussed the
possibility of rehabbing 2 existing trucks along with the purchase of one new truck to add to our
fleet. At that time, it was stated that we had a $91,000 surplus in the PW Capital budget account
that was not earmarked for any purchase. It was thought to use that money towards the rehab of
the trucks instead of using it towards the purchase of the new truck. A budget amendment of an
amount not to exceed $225,000 was approved on July 23, 2019 (minutes attached) where the
purchase of the new truck was approved but split between two fiscal years. The first fiscal year
(FY20) was $100,000 of the budget amendment, and the second payment of $105,000 will be in
the upcoming FY21 budget. The other portion of the budget amendment was for the
rehabilitation of the dump trucks that are quoted in this packet. The timing on the rehabilitation
of these trucks would not be completed until FY21, the ordering and fabrication of the parts
takes 180-210 days and the delivery of the completed unit is 60-90 days after that. We would
not ship these trucks to the vendors until summer of 2020 and we would have them back
sometime in fall.
The trucks we have chosen to rehab are as follows:
Y23 – 2006 International single axle dump truck with 32,904 miles. This truck has been a fairly
reliable truck that will benefit greatly from the rehab. This truck was chosen because we can
take the least amount of money and make this truck into the best shape possible. This truck has
very low miles, no known mechanical issues, and a solid cab, and a plow and plow frame that are
in good shape. The estimated cost of this rehab is $47,126.17.
Below is an easy to read break down of what this truck will receive if approved:
Sandblast, prime and paint chassis frame, tanks, hoist, pintle hitch, and wheels.
Stainless steel dump body with cab shield, ladder, shovel holders, and coal chute door on
the tailgate.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: January 9, 2020
Subject: Truck Body Replacements
Pre wet tank assembly – two (2) 100-gallon tanks built into the side of the body with
stainless steel fittings and plumbed to our specifications for our brine system.
LED light bar and all new lights on the body
Rear fenders and mud flaps
New pintle hitch – this truck did not have a pintle hitch before, we added it to have a back
up truck for our leaf vac, or to use with an additional leaf vac.
Salt spreader – stainless steel.
Y9 – 2008 International tandem axle dump truck with 59,500 miles. This truck has been one of
our work horses since we bought it new. This truck was chosen to be able to retain 3 reliable
tandem axle dump trucks in the fleet. We rehabbed the other, older, tandem axle this year, and
have a 2016 tandem axle as our third large truck. The estimate for this truck is $52,243.00
Below is an easy to read break down of what this truck will receive if approved:
Sandblast, prime and paint chassis frame, tanks, hoist, pintle hitch, and wheels.
Stainless steel dump body with cab shield, ladder, shovel holders, and coal chute door on
the tailgate.
Pre wet tank assembly mounted between the cab and box. Two (2) 120-gallon tanks
mounted on stainless steel brackets and straps.
Refurbish existing plow hitch. Currently damaged and bent.
LED light bar and all new lights on the body
Rear fenders and mud flaps
Replace pintle hitch – For pulling large trailers.
Salt spreader – stainless steel.
If the city were still able to follow the replacement program that was in place before the
recession, both of these trucks would have been traded in at this point since the useful life for our
large dump trucks is 10 years. After ten years, the wear and tear of hard use leads to greater
possibilities of catastrophic mechanical failure, rust and body damage from the hard use, and the
obsolescence of technology that is in and added to the truck. By updating the body, sandblasting
and painting the chassis, adding new spreaders, and adding a new pre-wet system and LED
lighting, we will increase the useful life by at least 5 years barring any unforeseen catastrophic
failures. By increasing the useful life by 5 years, it will allow us to increase the reliability of our
fleet and replace the trucks that need it most while reducing costs.
Recommendation
1. To approve the contract with Lindco Equipment Sales, Inc. of 2168 East 88th Dr.,
Merrillville, IN 46410 in the amount of $47,126.17 for the repair and rehabilitation of truck
Y23, a 2006 International single axle dump truck.
2. To approve the contract with PB Loader Corp. of 5778 W. Barstow, Fresno, CA 93722 in the
amount of $52,243.00 for the repair and rehabilitation of truck Y9, a 2008 International
tandem axle dump truck.
I would ask that this be placed on the January 21, 2020 public works committee meeting for
discussion.
Page 1 of 3
APPROVED 8/20/19
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, July 16, 2019, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joe Plocher Alderman Jackie Milschewski
Alderman Ken Koch Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Public Works Director Eric Dhuse
Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI
Other Guests:
Katie Finlon, Kendall County Record
The meeting was called to order at 6:00pm by Chairman Joe Plocher.
Citizen Comments: None
Previous Meeting Minutes: June 18, 2019
The minutes were approved as presented.
New Business:
1. PW 2019-45 Water Department Reports for April, May and June 2019
Mr. Dhuse said these were normal reports for the IEPA and that the average daily per capita usage has
risen in the warmer weather. This moves to the City Council.
2. PW 2019-46 Capital Improvement Summary
Mr. Sanderson said this is the quarterly update. Some Rt. 71 construction started this week according
to Mr. Dhuse, with the real construction starting very soon. Social media comments have questioned
why all the road projects in the area are occurring simultaneously. Mr. Olson commented that the state
planned to do all three at the same time.
3. PW 2019-47 Quarterly Bond and Letter of Credit Reduction Summary
These are routine quarterly reports. No further discussion.
4. PW 2019-48 Cedarhurst Living – Acceptance of Public Improvements
The punchlist is done and Mr. Sanderson recommended acceptance of the water main and sidewalk
along with a letter of credit reduction. This moves to the City Council.
5. PW 2019-49 Re-Piping of Water Main and Demolition of Well #3 Building – Change Order No. 1
Page 2 of 3
Mr. Sanderson reported a contract was awarded a year ago to Performance Pipeline. This is the
balancing change order reflecting a decrease of over $14,000. He recommended approval and the final
payment will be made.
6. PW 2019-50 Mill Road Intergovernmental Agreement
The County Board has approved the draft agreement for Mill Road improvements, said Mr. Olson.
They recommend a full overlay for Mill Rd. from Kennedy Rd. to the city limits near Oswego. The
agreement gives the city the ability to re-bid or modify the scope if a roundabout is desired. The
County is doing all engineering work at no cost to the city. The project should be done in the next few
months. Alderman Koch asked how much is being saved since the County is doing the engineering. It
is being done in-house and will save the city about $5,000 to $10,000. This moves to the City Council.
7. PW 2019-51 Heustis Street Stop Sign
Alderman Milschewski stated that vehicles are not stopping at the Heustis/VanEmmon stop signs even
with the blinking lights. She asked about rumble strips/grooves in the pavement, however, they are
usually reserved for higher traffic areas. She also noted that motorcyclists have also blocked the
intersection to allow other cyclists to all proceed at one time. Alderman Koch said a photo flash gets
drivers' attention and an empty squad car was also suggested. This matter will be forwarded to the
Chief of Police.
Old Business:
1. PW 2018-102 East Alley Parking Lot - Update
Mr. Olson said the easement draft has been started, but the city is waiting for further information. A
1996 recorded document was found by an EEI surveyor and suggests the area on which the easement
would be located, might require the developer to turn it over to the city. The document labeled the area
as an access and a formal dedication may be needed. This will move to the August 13th City Council
meeting.
2. PW 2019-27 Crosswalk at Route 47 and Main Street
There is no IDOT update at this time, however, their latest response was “no” to the crosswalk request.
Mr. Sanderson suggested writing a letter to IDOT as the next step.
3. PW 2019-28 Plow Trucks – Purchase Authorization and FY 20 Budget Amendment
Mr. Olson said there is a $91,000 surplus in the FY 19 Public Works capital fund that has to be used.
One idea is to repair two trucks to gain an additional 3-5 years of use and also authorize the purchase of
one new plow truck. He discussed possible payment arrangements and will discuss further with the
Finance Director. He said the idea will be revisited after the final 2019 FY numbers are available. Mr.
Olson said the $91,000 overage was a result of impact fees and commitments from Raintree and
Grande Reserve. Mr. Dhuse was in agreement with rehabbing trucks and said it will take 10-12 months
to receive the new truck. The committee was OK with the recommendations.
4. PW 2019-41 Chemical Feed Systems – NSF Information
This is information relating to the discussion last month. The City Council approved this item already.
Additional Business:
Page 3 of 3
Alderman Koch asked if there was follow-up information on the Windett Ridge street lights. Mr.
Dhuse replied that the construction manager has turned them over to the land group for repair.
As a follow-up to a discussion last month, Alderman Tarulis reported that people are parking over the
newly striped parking areas on McHugh Road. Mr. Dhuse will work on signs and police enforcement.
There was no further business and the meeting was adjourned at 6:31pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,JULY 23,2019
Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
n
City Clerk Pickering called the roll.
Ward I Koch Present
Transier Present
Ward 11 Milschewski Present
Plocher Absent
Ward III Funkhouser Present
Frieders Present
Ward IV Tarulis Present
Peterson Absent
Staff present: City Administrator Olson,City Clerk Pickering,Chief of Police Hart,Deputy Chief of
Police Pfizenmaier,Community Development Director Barksdale-Noble,Finance Director Fredrickson,
Parks and Recreation Director Evans,Assistant City Administrator Willrett,Building Code Official
Ratos,Facilities Manager Raasch,Attorney Orr,and EEI Engineer Morrison.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Deb Horaz was unable to attend the meeting so this presentation will be rescheduled for a future meeting.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
None.
MINUTES FOR APPROVAL
Mayor Purcell entertained a motion to approve the minutes of the regular City Council meetings of June
25,2019 and July 9,2019 as presented. So moved by Alderman Milschewski; seconded by Alderman
Funkhouser.
Motion unanimously approved by a viva voce vote.
BILLS FOR PAYMENT
Mayor Purcell entertained a motion to approve the bill list in the amount of$16,033.88 (vendors—FY
19); $1,318,570.93 (vendors—FY 20); $333,027.12 (payroll period ending 7/12/19);for total of
1,667,631.93. So moved by Alderman Milschewski; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-6 Nays-0
Funkhouser-aye,Tarulis-aye,Transier-aye,
Frieders-aye,Koch-aye,Milschewski-aye
REPORTS
MAYOR'S REPORT
Appointment to Library Board
CC 2019-42)
Mayor Purcell entertained a motion to approve the appointment of Julie Brendich to the Library Board to
a term ending May 2021. So moved by Alderman Transier; seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
The Minutes of the Reaular Meeting of the City Council—July 23,2019—Paae 2 of 5
Appointment to Unified Development Ordinance(UDO)Advisory Committee
CC 2019-43)
Mayor Purcell entertained a motion to approve the appointment of Reagan Goins to the Unified
Development Ordinance Advisory Committee. So moved by Alderman Tarulis; seconded by Alderman
Funkhouser.
Motion unanimously approved by a viva voce vote.
Comments from Mayor Purcell
General Obligation Bond Rating for City
Mayor Purcell reported that Fitch Ratings upgraded the city's general obligation bond rating from AA-to
an AA rating on July 22d. Upgraded bond ratings allow the city to borrow money at a lower interest rate.
Reasons cited by Fitch for the upgraded bond rating are the city's improved financial resilience and the
city's solid revenue growth prospects due to continued population growth.
Sale of 111 W.Madison (Old Jail)
Mayor Purcell said the council would not be taking action this evening on the sale of the Old Jail. He
said that City Administrator Olson has been negotiating with the McKnight group. He hopes the
negotiations will be completed and ready to be discussed at the August 61 Economic Development
Committee meeting.
River Fest Festival
Mayor Purcell mentioned that River Fest was held on July 12'and 13`'and had a great turnout. He
thanked staff for doing such a great job.
Appointment of Chief of Police
Mayor Purcell said that he has selected Yorkville resident Jim Jensen to be appointed to the position of
Chief of Police. This appointment will be voted on at the August 131 City Council meeting.
PUBLIC WORKS COMMITTEE REPORT
Plow Trucks
n
Purchase Authorization
Ordinance 2019-35 Ordinance Authorizing a Second Amendment to the
Annual Budget for the Fiscal Year Commencing on
May 1,2019 and Ending on April 30,2020
PW 2019-28)
Mayor Purcell entertained a motion to approve to approve a sole source purchase authorization for a new
plow truck from Peterbilt, for delivery in FY 21 and payment in FY 20 and FY 21 in an amount not to
exceed$225,000 and to approve an Ordinance Authorizing the Second Amendment to the Annual Budget
for the Fiscal Year Commencing on May 1,2019 and Ending on April 30,2020 and authorize the Mayor
and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-6 Nays-0
Frieders-aye,Koch-aye,Milschewski-aye,
Funkhouser-aye,Tarulis-aye,Transier-aye
Water Department Reports for April,May,and June 2019
PW 2019-45)
Mayor Purcell entertained a motion to approve the Water Department Reports for April, May,and June
2019. So moved by Alderman Milschewski; seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
Cedarhurst Living—Acceptance of Public Improvements
PW 2019-48)
Mayor Purcell entertained a motion to accept the public improvements of water main and sidewalk as
described in the Bill of Sale for ownership and maintenance by the City and authorize the release of the
existing security upon receipt of a maintenance guarantee in the amount of$3,778.00, subject to
verification that the developer has no outstanding debt owed to the City for this project and subject to
receipt of a signed Bill of Sale. So moved by Alderman Milschewski; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-6 Nays-0
Koch-aye,Milschewski-aye,Funkhouser-aye,
Tarulis-aye,Transier-aye,Frieders-aye
The Minutes of ht e ReEular Meeting of the City Council July 23,2019—Paye 3 of 5
Re-Piping of Water Main and Demolition of Well#3 Building—Change Order No. 1
PW 2019-49)
Mayor Purcell entertained a motion to approve the Re-Piping of Water Main and Demolition of Well#3
Building—Change Order No. 1 and authorize the Mayor to execute. So moved by Alderman
Milschewski; seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes-6 Nays-0
Koch-aye,Milschewski-aye,Funkhouser-aye,
Tarulis-aye, Transier-aye,Frieders-aye
n
Resolution 2019-20 Approving an Intergovernmental Agreement Between
Kendall County and the United City of Yorkville,Illinois
Relating to the Asphalt Surfacing of Mill Road
PW 2019-50)
Mayor Purcell entertained a motion to approve a Resolution Approving an Intergovernmental Agreement
between Kendall County and the City Relating to the Asphalt Surfacing of Mill Road and authorize the
Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman
Funkhouser.
Motion approved by a roll call vote. Ayes-6 Nays-0
Milschewski-aye,Funkhouser-aye,Tarulis-aye,
Transier-aye,Frieders-aye, Koch-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
Ordinance 2019-36 Amending Title 3,Chapter 13 of the Code of Ordinances(Resale Dealers)
PS 2018-18)
Alderman Tarulis made a motion to approve an Ordinance Amending Title 3,Chapter 13 of the Code of
Ordinance(Resale Dealers)and authorize the Mayor and City Clerk to execute; seconded by Alderman
Milschewski.
Motion approved by a roll call vote. Ayes-6 Nays-0
Funkhouser-aye,Tarulis-aye, Transier-aye,
Frieders-aye,Koch-aye,Milschewski-aye
Ordinance 2019-37 Amending the Yorkville City Code Liquor Control
Change of General Manager Fee)
PS 2019-12)
Alderman Tarulis made a motion to approve an Ordinance Amending the Yorkville City Code Liquor
Control(Change of General Manager Fee)and authorize the Mayor and City Clerk to execute; seconded
by Alderman Koch.
Motion approved by a roll call vote. Ayes-6 Nays-0
Tarulis-aye, Transier-aye,Frieders-aye,
Koch-aye,Milschewski-aye,Funkhouser-aye
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
Ordinance 2019-38 Approving the Rezoning of the R-1 Single-Family Suburban Residence
District of the Property Located at the Southwest and Southeast Corners
n of the Intersection of East Van Emmon Street and Benjamin Street
PZC 2019-15 and EDC 2019-52)
Mayor Purcell entertained a motion to approve an Ordinance Approving the Rezoning of the R-1 Single-
Family Suburban Residence District of the Property Located at the Southwest and Southeast Corners of
the Intersection of East Van Emmon Street and Benjamin Street. So moved by Alderman Milschewski;
seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes-6 Nays-0
Transier-aye,Frieders-aye,Koch-aye,
Milschewski-aye,Funkhouser-aye,Tarulis-aye
The Minutes of the Reaular Meeting of the City Council—July 23,2019—Page 4 of 5
Ordinance 2019-39 Approving the Rezoning of the R-2 Single-Family Traditional Residence
District and the Granting of Variances for the Property Located
at 701 N.Bridge Street
PZC 2019-17 and EDC 2019-53)
Mayor Purcell entertained a motion to approve an Ordinance Approving the Rezoning of the R-2 Single-
Family Traditional Residence District and the Granting of Variances for the Property Located at 701 N.
Bridge Street. So moved by Alderman Transier; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-5 Nays-1
Frieders-aye,Koch-aye,Milschewski-aye,
Funkhouser-nay,Tarulis-aye,Transier-aye
Ordinance 2019-40 Amending Section 10-3-5-B: Location and Section 10-3-5-C: Time of
Construction Regarding Accessory Buildings and Structures of the
Yorkville Zoning Ordinance and Section 10-3-3-A: Contiguous
Parcels to Permit Accessory Buildings and Structures to be
Built on Contiguous Lots Under Single Ownership
PZC 2019-18 and EDC 2019-58)
Mayor Purcell entertained a motion to approve an Ordinance Amending Section 10-3-5-B: Location and
Section 10-3-5-C: Time of Construction Regarding Accessory Buildings and Structures of the Yorkville
Zoning Ordinance and Section 10-3-3-A: Contiguous Parcels to Permit Accessory Buildings and
Structures to be Built on Contiguous Lots Under Single Ownership. So moved by Alderman Koch;
seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes-4 Nays-2
Frieders-aye,Koch-aye,Milschewski-aye,
Funkhouser-nay,Tarulis-nay, Transier-aye
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
n No report.
COMMUNITY&LIAISON REPORT
No report.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
Todd Milliron,Kendall County resident, spoke regarding Riley County,Kansas which has a countywide
police department. He said the Kendall County Courthouse building currently has extra space that is not
being used by the county and he suggested the city might want to speak with Kendall County to see if the
city's police department could use some of that extra space.
Lisa Wolancevich,Yorkville resident,mentioned that many vehicles and trucks do not follow the posted
speed limit on Route 47,especially in the downtown area. She said that during the recent River Fest
Festival she witnessed a semi-truck run a red light at a high rate of speed at the intersection of Route 47
and Van Emmon during the festival. There were many pedestrians present in the downtown area at the
time due to the festival. She also mentioned that on her way to City Hall this evening, she witnessed a
motorcycle almost hit a woman and child who were crossing the street at the crosswalk located at the
intersection of Route 47 and Main Street. She asked if extra patrols and more flashing signs could be
added to the downtown area to try to get traffic to slow down so that no one gets hurt.
n
EXECUTIVE SESSION
Mayor Purcell entertained a motion to go into executive session for personnel and litigation. So moved
by Alderman Milschewski; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes-6 Nays-0
Koch-aye,Milschewski-aye,Funkhouser-aye,
Tarulis-aye,Transier-aye,Frieders-aye
The City Council entered executive session at 7:49 p.m.
The City Council returned to regular session at 8:24 p.m.
The Minutes of the Regular Meetine of the City Council—July 23,2019—Page 5 of 5
PLANNING AND ZONING COMMISSION(cont'd)
Ordinance 2019-40 Amending Section 10-3-5-B: Location and Section 10-3-5-C: Time of
Construction Regarding Accessory Buildings and Structures of the
Yorkville Zoning Ordinance and Section 10-3-3-A: Contiguous
Parcels to Permit Accessory Buildings and Structures to be
Built on Contiguous Lots Under Single Ownership
PZC 2019-18 and EDC 2019-58)
Mayor Purcell said that a re-vote was needed on Planning and Zoning Commission Agenda Item#3 —
PZC 2019-18 and EDC 2019-58. He stated that the vote earlier in the meeting consisted of four ayes and
2 nays and it was thought to be approved with four affirmative votes. City Administrator Olson said that
five affirmative votes are needed for this item to pass.
Mayor Purcell entertained a motion to approve an Ordinance Amending Section 10-3-5-B: Location and
Section 10-3-5-C: Time of Construction Regarding Accessory Buildings and Structures of the Yorkville
Zoning Ordinance and Section 10-3-3-A: Contiguous Parcels to Permit Accessory Buildings and
Structures to be Built on Contiguous Lots Under Single Ownership. So moved by Alderman Koch;
seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes-5 Nays-1
Frieders-aye,Koch-aye,Milschewski-aye,
Funkhouser-nay,Tarulis-aye, Transier-aye
ADJOURNMENT
Mayor Purcell adjourned the meeting at 8:27 p.m.
Minutes submitted by:
It
Lisa Pickering,
n City Clerk, City of Yorkville,Illinois
REGULAR CITY COUNCIL MEETING
July 23, 2019
PLEASE PRINT
NAME:' SUBDIVISION OR BUSINESS:
A J 'wA g E' y.,s a-.S CtRv` 13 o ct 1
QUOTATION
Quant it y Item Number De scription
SOUR CE WE LL QU OTE FOR SINGLE AXLE TRUCK REFURB IS HM ENT
__________________________________________________________________
SOUR CE WE LL MEMBER:
Un it ed City of York vi lle
800 Ga me Far m Road
York vi lle,IL 60560 -0901
SOUR CE WE LL MEMBER ID :
992 59
__________________________________________________________________
SOUR CE WE LL CO NTRA CT HOLD ER :
Swen son P rodu ct s
127 Walnut St re et
Linde nwoo d,IL 61049
SOUR CE WE LL CO NTRA CT NUMBER:
080 818-S WS
__________________________________________________________________
*Purchas e o rder to be made out to Lindc o Equ ip me nt Sales, Inc.
*Or der t o b e f ulfilled by Lind co Equipment Sales, I nc.
__________________________________________________________________
REFURBISHING SIN GLE AXLE P LOW TR UCK :
__________________________________________________________________
REMOVAL OF EXISTING BODY:
6.00 INSTALL AT ION Lindc o Installation La bor Hou rs t o remov e e xist ing body , hoist and all wiring .
__________________________________________________________________
REMOVE LI GHT BAR :
4.00 INSTALL AT ION Lindc o Installation La bor Hou rs t o drop hea d liner , re mo ve l ight ba r,remove wiri ng,seal holes in roo f
Quo te Nu mb er:190 409B
Quo te Da te:Jan 7,202 0
Sales Rep
Quot ed To:
City of York vi lle
610 Tower Lane
York vi lle,IL 60560
US A
Good Thru
2/6/20
Customer ID Payme nt Te rms
Page:
York vi lle-01 Ne t 30 Day s 123 18
1
TOTAL Cont in ue d
Sales Tax Co ntinu ed
Subt ot al Co ntinu ed
216 8 E as t 88t h Dr iv e
Merr illv ille,IN 464 10
US A
Voice:
Fax :
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
Equipment Sales, Inc.
QUOTATION
Quant it y Item Number De scription
and reinstall h ead liner in c ab.
__________________________________________________________________
NEW DUM P BODY:
1.00 APB38-10464 6-Y ork Swen son A PB 38 deg slop ed,10 ' x 7', 9 yd dump body,fr ont telescop ic hoist less hyd,3/16"AR 400
floor,7 g auge 201 2B SS bal., 46"si des , 46"TG,1/2 CS ,
DIMENSTIONS:
* 10'long
* 96"wide O.D.at to p
* 46"high sides
* 46"high tailgate
MATERIAL:
* 7 gauge "201 2B" s tainles s s teel sides,ends an d a ll add-ons
* 3/16"AR40 0 floor
CO NS TR UCTION:
* Dogh ouse in front wall
* 38 degr ee sloped sides f rom to p to f lo or
* One piece s ides
* Boxed t op rail
* No side bo ard poc ke ts
* Heav y dut y rear corne r post with apron
* 7 gauge "201 2B" s tainles s s teel full leng th bod y f end ers ab ove t ires on each s id e
TAILG AT E:
* Six panel tailgate
* Doub le ac ting tailgate
* Stainles s st eel tailgate chains
* Air tailgate
Quo te Nu mb er:190 409B
Quo te Da te:Jan 7,202 0
Sales Rep
Quot ed To:
City of York vi lle
610 Tower Lane
York vi lle,IL 60560
US A
Good Thru
2/6/20
Customer ID Payme nt Te rms
Page:
York vi lle-01 Ne t 30 Day s 123 18
2
TOTAL Cont in ue d
Sales Tax Co ntinu ed
Subt ot al Co ntinu ed
216 8 E as t 88t h Dr iv e
Merr illv ille,IN 464 10
US A
Voice:
Fax :
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
Equipment Sales, Inc.
QUOTATION
Quant it y Item Number De scription
* All tailga te linkage,rods , pins an d h ardw are,upper & lower are st ainless st eel
UN DE RS TRUC TU RE :
* Cro ss me mb erles s
* 3/16""201 2B" long sill s
CO AL DO OR:
1.00 * Sliding coal d oor with driver side han dle
* Cent er moun ted
OVAL CUT OUTS:
* Three (3 ) oval cu t out s i n each r ear c orner post
CAB SHIELD:
* Lindco 1 /2 cab shield const ruc ted of "201 2B" s tainles s s teel
* Enclos ed cab shield w ith thre e (3) se aled access panels on top
* Six (6) ov als in fro nt of cab s hield
* Six (6) ov als in r ear of cab s hield
* One (1)oval in each s id e o f ca b s hield
LADD ER & GRA B HA ND LE
* Full he ig ht, fold up ladd er on driver side t owa rd front
* Grab ha ndle on driver si de t owar d front
* Cons truc ted of "201 2B" stainless st eel
HO IS T:
* Mailhot t elescopic ho is t
* Trunnion moun ted
* 18 tons ca pacity
* Doub le ac ting (pow er up-p ower down)
* Nitrat ed cylinde r sleev es
* Hoist cr adle
Quo te Nu mb er:190 409B
Quo te Da te:Jan 7,202 0
Sales Rep
Quot ed To:
City of York vi lle
610 Tower Lane
York vi lle,IL 60560
US A
Good Thru
2/6/20
Customer ID Payme nt Te rms
Page:
York vi lle-01 Ne t 30 Day s 123 18
3
TOTAL Cont in ue d
Sales Tax Co ntinu ed
Subt ot al Co ntinu ed
216 8 E as t 88t h Dr iv e
Merr illv ille,IN 464 10
US A
Voice:
Fax :
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
Equipment Sales, Inc.
QUOTATION
Quant it y Item Number De scription
* HD re ar hinge assembly
* Frame mounted body pr op
2.00 8-049 304W /FJX-10 8"Mid-State 1/2"x9 ' 304 S/S Line with f ittings
6.00 A2-12 .7-A PCI HD Se ri es Clamps for 1/2"tu bing
1.00 Ho ses & Fittings
Us ing existi ng Crys teel RC 750 on truc k
PRE-WET T ANK ASSEMBLY:
* 100 gallon poly/baf fled tank s moun ted on each side for a t otal of 200 gallons of pre -we t l iquid
capac it y.
* Tanks are f act or y ins talled and plumbed
* All mount ing hardw are will be stainles s st eel
* 2"bu lk hea d f ill kit fact or y i ns talled
* V-box flush kit,installed by Lindco
LI GHT KIT:
* LED IC C ligh ts and harne ss
__________________________________________________________________
SHOVEL HOLDERS :
2.00 SH675 SS Buyer s St ainless S teel Shov el Holder
* One (1)mounte d o n e ach s id e o f body
__________________________________________________________________
REAR MUD F LAPS AN D 1/4 FEND ER S:
1.00 MD24 36 Du raGua rd 3/8"HD 24" x 36 " Guar d Mud Flap - Black - wi th Lindco Equipmen t S ales, Inc . Logo &
Merr illville,IN molde d b lu e/white into f la p (price per pair)
2.00 MFW 2375-SS Lindc o Mud Flap Bolting Plat e-Stainless Steel (Each )
2.00 MFBH2375 A-SS Lindc o Mud Flap 90 Degre e Mou nting Plate-Sta in le ss Steel (Ea ch)
* Mounted behind re ar whe els
Quo te Nu mb er:190 409B
Quo te Da te:Jan 7,202 0
Sales Rep
Quot ed To:
City of York vi lle
610 Tower Lane
York vi lle,IL 60560
US A
Good Thru
2/6/20
Customer ID Payme nt Te rms
Page:
York vi lle-01 Ne t 30 Day s 123 18
4
TOTAL Cont in ue d
Sales Tax Co ntinu ed
Subt ot al Co ntinu ed
216 8 E as t 88t h Dr iv e
Merr illv ille,IN 464 10
US A
Voice:
Fax :
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
Equipment Sales, Inc.
QUOTATION
Quant it y Item Number De scription
* Swing st yl e flap br ack et s
1.00 MIN1400 BF Minimizer M IN 1400 Qua rt er Fender Kit Black with Flange Mount
* Mounted in front of rear wheels
__________________________________________________________________
ELECTRICAL AN D LIG HTIN G ITEMS:
JUNC TI ON BOX:
1.00 PH-3 10 Phoenix 10-P ole Junc tion Box
* Mounted at rear on bac k s id e o f rea r hinge for all aux . lighting.
BACK UP AL AR M:
1.00 510 Ecco back -u p a la rm, 97 dB , 12 VDC .
BODY UP LI GHT AND S WI TCH:
1.00 SWM 43C Prec o Switc h,water res istant , 5 amp rat ing,360 degre e mov ement , can be wired open or c lo sed,
maded of AB S pla st ic, adjustable mounting bracket.
1.00 800 85 Imperial LED Ind ic at or Light
AIR TAILGATE AI R V AL VE CONTROL:
1.00 320 178 Velvac 4 w ay va lv e solen oid f or air tailgate.
* Mounted in rese rvo ir
PINTLE HO OK LIGHTS:
1.00 603 21 Grote license l amp w/st ainles s st eel bra ck et .
1.00 562 1720 Buyer s S/S ID Light Ba r w/9 LEDs
REAR COR NER POST LIG HTIN G:
2.00 KTLED W2238-24A UBLights 6" ova l,st rob e,amber , c la ss 1 LE D.Includes grommet & pigtail.
* Mounted in top ov als on eac h rear corne r post
2.00 LE D22 38-10 R UBLights 6" Ova l S /T /T,class 1 LED.Includes grommet & pigtail.
* Mounted in center ov al o n e ach re ar cor ner pos t
2.00 MTKTL2 238-2 4C UBLights 6" ova l b ac k up,cl as s 1 LED.Includes gr ommet &pigtail.
Quo te Nu mb er:190 409B
Quo te Da te:Jan 7,202 0
Sales Rep
Quot ed To:
City of York vi lle
610 Tower Lane
York vi lle,IL 60560
US A
Good Thru
2/6/20
Customer ID Payme nt Te rms
Page:
York vi lle-01 Ne t 30 Day s 123 18
5
TOTAL Cont in ue d
Sales Tax Co ntinu ed
Subt ot al Co ntinu ed
216 8 E as t 88t h Dr iv e
Merr illv ille,IN 464 10
US A
Voice:
Fax :
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
Equipment Sales, Inc.
QUOTATION
Quant it y Item Number De scription
* Mounted in lower ov als on each rear corne r post
CAB SHIELD STR OBES :
14.00 KTLED W2238-24A UBLights 6" ova l,st rob e,amber , c la ss 1 LE D.Includes grommet & pigtail.
* Six (6) m ounted in front of cab shield* Mounted in bottom ovals on each side
* Six (6) m ounted in rear of cab shield
* One (1)mounte d in eac h si de of cab s hield
* Stainles s st eel piping dow n front of cab shield and under body fo r cab shield wiring ru ns t o r ear.
SPREADER LIGHTS:
2.00 MW L-19 Maxxima LED clear w ork light
* Mounted one each side of dump body
__________________________________________________________________
PRE-WET H YDRAULIC S:
** Quote is based on having pr e-w et manifold alread y o n t ru ck .
** Quote is based on having controller alre ady set up for pre-wet functions .
1.00 LI SC SG0607005 6-3 Ce rt if ied Power prew et, valv e instack w/flow mete r with stainless brac ke t
1.00 LI SC SG0609002 8 Ce rt if ied Power prew et plumbing kit, behind cab, 1 line,2 nozzles
1.00 LI SC SG0609001 3 Ce rt if ied Power prew et quic k re le ase k it w/1/2"hos e.
1.00 Cirus/Cer ti fied Power ha rnes s k it
75.00 Misc.Lindc o in trough stainles s st eel spr ay bar
4.00 8-049 304W /FJX-72 "Mid-State 1/2"x6 ' 304 S/S Line with f ittings
8.00 A2-12 .7-A PCI HD Se ri es Clamps for 1/2"tu bing
1.00 Ho ses & Fittings
__________________________________________________________________
SALT SPREADER:
Inst all Swens on SADS tailgat e sp reade r w/18"poly spinner , direct drive , 6" auger,st ainless st eel
const ru ct ion,no pa in t,si des of sp reade r 8"or high er.
Quo te Nu mb er:190 409B
Quo te Da te:Jan 7,202 0
Sales Rep
Quot ed To:
City of York vi lle
610 Tower Lane
York vi lle,IL 60560
US A
Good Thru
2/6/20
Customer ID Payme nt Te rms
Page:
York vi lle-01 Ne t 30 Day s 123 18
6
TOTAL Cont in ue d
Sales Tax Co ntinu ed
Subt ot al Co ntinu ed
216 8 E as t 88t h Dr iv e
Merr illv ille,IN 464 10
US A
Voice:
Fax :
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
Equipment Sales, Inc.
QUOTATION
Quant it y Item Number De scription
278 .00 Misc.Cu st om stainless steel full height "York vi lle Style"remova ble tailgate sp il l shields (Pair)
267 .00 Ho ses , F ittings, adapt ors an d q uick coupler s f or spr eader shor t hos e kit
__________________________________________________________________
PINTLE HI TCH:
2.00 INSTALL AT ION Lindc o Installation La bor Hou rs t o Cut existing pintle h it ch off of t ruc k an d p repar e frame for new
pintle hitch
1.00 5/8"thick Lindco cus to m p int le plate
2.00 B46 Buyer s 3/4"dr op for ged D-ri ng w/we ld br ack et 4-1/2"x 4-1/2"O.D.
1.00 PH30 Buyer s 30 to n r igid mou nt pintle hook
1.00 054 002 Velvac 7-W ay Bla de Type Soc ket (M ale /Tr uck Si de)
__________________________________________________________________
PLOW HI TC H:
* NO PLOW HITCH RE PA IRS ON SINGLE AX LE RE FURB ISH TRU CK .
__________________________________________________________________
SANDBLASTING AND P AI NTING::
1.00 SANDBLAST FRAME&TAN KSandblas t,Prime & Paint ch ass is fr ame and tanks . Any rep airs ar e e xt ra!
1.00 PAINT-WHEELS Sand,Pr ep,Prime Where nee ded and Paint Black Wh eels
1.00 PAINT HOIST & SU BF RAPrime Wh ere need ed and Paint Hoist & Subf ra me to black
1.00 PAINT PINTLE HI TCH Paint Pintle Hitch
1.00 PAINT PLOW HITC H Paint Plow Hi tch,Incl uding lift arm, side plates,bumper and lift cyl inde r black
__________________________________________________________________
MISCELL AN EOUS MATERIAL/FREIGH T/LABOR:
840 .58 Misc.Miscellaneous Ma terial -inc ludes an y o r all o f the following : wiring, elec trical connec tors, tie dow ns,
clamps, nut, bolts,washers , s teel, oil,gre ase,etc.
135 0.00 FREIGHT FREIGHT
120 .00 INSTALL AT ION Lindc o Installation La bor Hou rs
Quo te Nu mb er:190 409B
Quo te Da te:Jan 7,202 0
Sales Rep
Quot ed To:
City of York vi lle
610 Tower Lane
York vi lle,IL 60560
US A
Good Thru
2/6/20
Customer ID Payme nt Te rms
Page:
York vi lle-01 Ne t 30 Day s 123 18
7
TOTAL Cont in ue d
Sales Tax Co ntinu ed
Subt ot al Co ntinu ed
216 8 E as t 88t h Dr iv e
Merr illv ille,IN 464 10
US A
Voice:
Fax :
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
Equipment Sales, Inc.
QUOTATION
Quant it y Item Number De scription
__________________________________________________________________
DELI VERY NOTES:
* Unit would not go into pr oducti on at Lindco till app rox im at ely 180-210 day s af ter rece iv ing your
pur cha se ord er.
* Allow 60-90 days to complet e u nit, once it is put into produ ct ion.
Quo te Nu mb er:190 409B
Quo te Da te:Jan 7,202 0
Sales Rep
Quot ed To:
City of York vi lle
610 Tower Lane
York vi lle,IL 60560
US A
Good Thru
2/6/20
Customer ID Payme nt Te rms
Page:
York vi lle-01 Ne t 30 Day s 123 18
8
TOTAL 47,126 .17
Sales Tax
Subt ot al 47,126 .17
216 8 E as t 88t h Dr iv e
Merr illv ille,IN 464 10
US A
Voice:
Fax :
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
Equipment Sales, Inc.
PB Loader Corporation
5778 W. Barstow • Fresno, California 93722-5024 • Telephone (559) 277-7370 • Fax (559) 277-7375
Toll free 800-350-8521 • Web www.pbloader.com
QUOTATION
UNITIED CITY OF YORKVILLE DATE: 12/31/2019
800 GAME FARM ROAD TERMS: NET 30
YORKVILLE, IL 60560-0901 F.O.B: FRESNO
SOURCEWELL MEMBERSHIP ID# 99259 MFG PRODUCT: SEE NOTES
INSTALL: SEE NOTES
QTY PART NO. DESCRIPTION PRICE EXTENSION
11'-6" DUMP BODY WITH PRE-WET ASSEMBLY & SANDER
PB LOADER SOURCEWELL CONTRACT NO. 052417-PBL
SOURCEWELL CONTRACT LISTED ITEMS
1 PBLDB-05 $26,804.00
1 3% SOURCEWELL MEMBER DISCOUNT ($805.00)
NON-SOURCEWELL LISTEM ITEM
1LOT $26,244.00
TOTAL NET PRICE:$52,243.00
NOTES:
NO. 10172
PB LOADER SUPPORT BODY, 10 FT 5-6 YARD, 1821 CLASS 50 NTEA HOIST, 10 GAUGE STEEL BALANCE, 24" SIDES, 30" FRONT AND REAR, 12" SPREADER
APRON, 1/4 CABSHIELD, LED LIGHTS, WIRING HARNESS & BACKUP ALARM, PUMP, CONTROLS, TANK, VALVE, MUD FLAPS, STEEL MUDGUARDS, HOT SHIFT
PTO, AIR TAILGATE, PAINT BLACK, INSTALLATION
1. TOTAL INCLUDES FREIGHT. LOCAL SALES TAX NOT INCLUDED.
2. PURCHASE ORDER TO BE MADE OUT TO PB LOADER CORPORATION. ORDER WILL BE FULFILLED BY LINDCO.
3. PRODUCTION IS 180 TO 210 DAYS AFTER RECEIPT OF PURCHASE ORDER. DELIVERY OF COMPLETE UNIT IS APPROXIMATELY 60-90 DAYS AFTER
PRODUCTION.
4. QUOTE IS BASED ON HAVING A PRE-WET MANIFOLD CURRENTLY AVAILABLE ON END USER'S TRUCK, AND AN EXISTING CONTROLLER SET UP FOR PRE-
WET FUNCTIONS.
5. ADDITIONAL CHARGES WILL APPLY IF ANY REPAIRS TO THE CHASSIS FRAME RAIL OR TANKS IS REQUIRED.
ADDITIONAL ITEMS AND CHANGES TO BODY:
- REFURBISHING OF CUSTOMER EXISTING TANDEM AXLE PLOW TRUCK
- REMOVE EXISTING BODY AND LIGHT BAR
- INCREASE BODY LENGTH TO 11'-6"
- CHANGE SIDE & TAILGATE HEIGHT TO 48"
- CHANGE FRONT HEIGHT TO 58"
- CROSS-MEMBERLESS BODY UNDERSTRUCTURE AND 3/16" 201 2B SS LONG SILLS
- CHANGE MATERIAL TO 1/4" AR400 FLOOR
- CHANGE SIDES, FRONT & TAILGATE MATERIAL TO 7 GA. 201 2B STAINLESS STEEL
- SINGLE HORIZONTAL BRACE TO SIDES OF BODY
- DOUBLE ACTING TAILGATE WITH 6-PANEL DESIGN (ONE HORIZ. AND TWO VERT. BRACES)
- STAINLESS STEEL TAILGATE SPREADER CHAINS
- CENTER MOUNTED PULL-DOWN STYLE COAL CHUTE
- 1/2 CAB SHIELD CONSTRUCTED OF 201 2B STAINLESS STEEL (ILO 1/4 CAB SHIELD OF STEEL) WITH THREE (3) SEALED ACCESS PANELS ON TOP, SIX (6)
OVAL CUT-OUTS IN FRONT, SIX (6) OVAL CUT-OUTS IN REAR AND ONE (1) OVAL IN EACH SIDE
- TREAD GRIP WALK-RAIL WITH FOLD-UP LADDER AND GRAB HANDLES DRIVER SIDE FRONT (ALL 201 SS 2B STAINLESS STEEL)
- TELESCOPIC HOIST (ILO UNDERBODY TYPE LISTED ABOVE) , MAILHOT COMPLETE WITH NITRIDED CYLINDER SLEEVES, HOIST CRADLE, FRAME MOUNTED
BODY PROPS
- HYDRUALIC LINES AND HOSES, 1/2" 304 SS WITH PCI HD SERIES CLAMPS
- LED LIGHT KIT
- TWO (2) SHOVEL STAINLESS STEEL SHOVEL HOLDERS, ONE EACH SIDE OF BODY
- MUD FLAPS, DURAGUARD 3/8" HD 24" X 36" MUD FLAPS W/SWING STYLE FLAP BRACKETS & LINDCO EQUIPMENT SALES LOGO, MTD BEHIND REAR TANDEM
WHEELS
- FENDERS, MINIMIZER MIN1400 QUARTER FENDER KIT W/ BLACK FLANGE MOUNTED IN FRONT OF REAR WHEELS
- JUNCTION BOX, PHOENIX 10-POLE MOUNTED REAR FOR AUXILIARY LIGHTING
- BACKUP ALARM, ECCO 97 DB, 12 VDC
- PRECO BODY UP SWITCH WITH IMPERIAL BODY UP LIGHT IN CAB
- AIR TAILGATE WITH VELVAC 4-WAY SOLENOID VALVE, MTD IN RESERVOIR
- REAR CORNER POST LIGHTING
* UBLIGHTS 6" OVAL, STROBE, AMBER, CLASS 1 LED, MOUNTED IN TOP OVALS ON EACH REAR CORNER POST
* UBLIGHTS 6" OVAL S/T/T, CLASS 1 LED MOUNTED IN CENTER OVAL ON EACH REAR CORNER POST
* UBLIGHTS 6" OVAL BACK UP, CLASS 1 LED MOUNTED IN LOWER OVALS ON EACH REAR CORNER POST
- CAB SHIELD STROBES, UBLIGHTS 6" OVAL, STROBE, AMBER, CLASS 1 LED
* SIX (6) MOUNTED IN FRONT OF CAB SHIELD* MOUNTED IN BOTTOM OVALS ON EACH SIDE
* SIX (6) MOUNTED IN REAR OF CAB SHIELD
* ONE (1) MOUNTED IN EACH SIDE OF CAB SHIELD
* STAINLESS STEEL PIPING FOR WIRING
- SPREADER LIGHTS, MAXXIMA LED CLEAR, ONE EACH MOUNTED EACH SIDE OF BODY
- PRE-WET TANK ASSEMBLY MOUNTED BEHIND CAB
* TWO (2) 120 GAL. TANKS
* SS MOUNTING FRAME
* HOLD-DOWN STRAPS
* MOUNTING HARDWARE
* SWENSON 1-1/2" FEMALE QUICK FILL KIT
* SWENSON V-BOX FLUSH KIT
- PRE-WET HYDRAULICS (SEE NOTE 3)
* CERTIFIED POWER PREWET, VALVE INSTACK W/FLOW METER WITH STAINLESS BRACKET
* CERTIFIED POWER PREWET PLUMBING KIT, BEHIND CAB, 1 LINE, 2 NOZZLES
* CERTIFIED POWER PREWET QUICK RELEASE KIT W/ 1/2" HOSE.
* CIRUS/CERTIFIED POWER HARNESS KIT
* LINDCO IN TROUGH STAINLESS STEEL SPRAY BAR
* HOSES & FITTINGS
- SALT SPREADER
* SWENSON SADS TAILGATE SPREADER W/18" POLY SPINNER, DIRECT DRIVE, 6" AUGER, STAINLESS STEEL CONSTRUCTION (NO PAINT)
* SIDES OF SPREADER 8" OR HIGHER.
* CUSTOM STAINLESS-STEEL FULL HEIGHT "YORKVILLE STYLE" REMOVABLE TAILGATE SPILL SHIELDS (PAIR)
* HOSES, FITTINGS, ADAPTORS AND QUICK COUPLERS FOR SPREADER SHORT HOSE KIT
- PINTLE HITCH:
* CUT EXISTING PINTLE HITCH OFF OF TRUCK AND PREPARE FRAME FOR NEW PINTLE HITCH
* 5/8" THICK LINDCO CUSTOM PINTLE PLATE
* BUYERS 3/4" DROP FORGED D-RING W/WELD BRACKET 4-1/2" X 4-1/2" O.D.
* BUYERS 30 TON RIGID MOUNT PINTLE HOOK
* VELVAC 7-WAY BLADE TYPE SOCKET (MALE / TRUCK SIDE)
- REFURBISH EXISTING PLOW HITCH
* REINFORCE AND STRAIGHTEN PLOW HITCH WHERE NEEDED
* MISCELLANEOUS MATERIAL ( WIRING, ELECTRICAL CONNECTORS, TIE DOWNS, CLAMPS, NUT, BOLTS, WASHERS, STEEL, OIL, GREASE, ETC.)
- SANDBLAST & PAINTING
* SANDBLAST, PRIME & PAINT CHASSIS FRAME AND TANKS (SEE NOTE 4)
* SAND, PREP, PRIME WHERE NEEDED AND PAINT BLACK WHEELS
* PRIME WHERE NEEDED AND PAINT HOIST & SUBFRAME TO BLACK
* PAINT PINTLE HITCH
* PAINT PLOW HITCH, INCLUDING LIFT ARM, SIDE PLATES, BUMPER AND LIFT CYLINDER BLACK
- INSTALLATION & FREIGHT
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #9
Tracking Number
PW 2020-09
Oxcart Permitting System & Overweight Permitting Fees
Public Works Committee – January 21, 2020
N/A
Majority
Approval
See Attached Memo
Eric Dhuse Public Works
Name Department
Summary
Discussion regarding the utilization of the Oxcart Permitting System and the implementation of
an Overweight/Oversize Truck Permitting fee schedule
Background
As part of the goal setting process for the United City of Yorkville the council identified
Automation and Technology as the number one goal for 2020. To assist in processing overweight truck
permit requests that come into the City, staff began researching an on-line truck permitting system used
by multiple cities in and around Kendall County called Oxcart.
The Oxcart Permitting System is a private company that contracts directly with the trucking companies
to provide on-line permit applications for both municipal and state roadways. The permitting process is
as follows:
Trucking company completes an on-line permit application with Oxcart
Oxcart will process the permit and overweight/size information
The city will receive a permit request for approval via email
Once approval is given Oxcart processes and issues all permits.
There are several advantages to utilizing the Oxcart Permitting System.
Oxcart is free to the City. There is no monthly or annual membership fee to the City
Oxcart will oversee and manage the approval process saving staff time
Oxcart will issues local and state permits to the trucking companies eliminating City
involvement
Oxcart will manage processing and payment of all associated fees based on our fee
schedule.
Oxcart will collect and pay the city for all permit fees
Below is a step by step description of the process.
Trucking company gets on Oxcart’s website and enters the information on the route they would
like to use to move the load. As the last step of this process, the trucking company enters their
credit card information to preauthorize the card.
The route charges are calculated, and all entities are informed of the permit application.
All entities either approve or deny the permit.
If the permit it approved, the credit card is charged, and the applicant can view/print the permit
immediately. If the permit is denied, the preauthorization is cleared, and the process starts over.
By the 10th of each month, the city will receive a statement detailing how many permits were
issued in the previous month, and dollar amount associated with those permits. The money is
then electronically transferred to our bank account.
As a side note, the carrier is charged a fee of $5-15 per permit depending on the routing.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Public Works Director
Jim Jensen, Police Chief
CC: Bart Olson, Administrator
Date: January 15, 2020
Subject: Oxcart Permitting System & Overweight Permitting Fees
Currently, the United City of Yorkville has no fee schedules associated with truck permitting. Refer to
Exhibit A (Comparative Overweight/Permitting Information) for details on associated fees area wide.
Recommendation
At this time staff has two (2) recommendations:
1). Approve the use of the Oxcart Permitting System
2). Approve the implementation of a permitting fee schedule as provided (Exhibit B)
Attachments
Exhibit A: Comparative Overweight/Permitting Information
Exhibit B: Permit Fee Schedule
City Management Permit Time
Permitting
Program Fee Information
Permits Per
Year
Aurora Police 5 Minutes Oxcart 7 Day: $50 Unknown
14 Day: $80
Quarterly: $150
Annual: $450
North Aurora Police 10 Minutes Oxcart Fee amount determined by weight 96
Fee amount single, round trip, multiple trips
Under 88,000lbs: $50, $75, $150
88,000‐100,000lbs: $75, $100, $175
100,000‐120,000lbs: $100, $125, $225
120,001‐150,000lbs: $125, $150, $300
150,000+lbs: $125, $150, $300
Sugar Grove Police 10 Minutes Oxcart 7 Day Single Trip: $50 72
14 Day Round Trip: $75
30 Day Multiple Trip: $150
Oswego Police & PW 5‐10 Minutes Oxcart 7 Day: $50 100
14 Day: $80
120 Day: $150
Naperville Engineering 15 Minutes Oxcart Fee amount per mile 645
Fee amount per axle
St. Charles Unknown 15 Minutes Oxcart Fee amount based on Height 150
Fee amount based on Width
Fee amount single, round trip, multiple trips
Minooka Unknown 10 Minutes Oxcart 7 Day Single Trip: $30 192
14 Day Round Trip: $50
30 Day Round Trip: $75
Plainfield Unknown 10 Minutes Oxcart Single Trip Permits Valid 5 days 650
Round Trip Permits Valid 10 Days
100,000lbs: Single $75 Roundtrip $150
120,000lbs: Single $100 Roundtrip $200
150,000lbs: Single $125 Roundtrip $250
150,000+lbs: Single $150 Roundtrip $300
Oversize Only: Single $50 Roundtrip $100
Kendall County Highway Dept 5 Minutes Oxcart Permit fees vary depending on weight, axle 1,500
Overweight/Permitting Comparison Information
Proposed fees for oversize/overweight permits
Single trip permit valid for 7 days from date of issuance
Round trip permit valid for 14 days from date of issuance
Maximum of 20,000 lbs./axle
Oversize Only Single trip - $50 Round trip - $100
100,000 lbs. Single trip – $50 Round trip - $100
150,000 lbs. Single trip - $75 Round trip - $150
+150,000 lbs. Single trip - $100 Round trip - $200
90 day unlimited permit - $500
180 day unlimited permit - $750
Annual unlimited permit - $1000
United City of Yorkville
Public Works Department
800 Game Farm Rd.
Yorkville, IL 60560
Phone – 630-553-4370
Fax – 630-553-4377