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COW Minutes 2006 05-02-06 Paae 1 of 7 APPROVED 6/27/06 COMMITTEE OF THE WHOLE Tuesday, May 2, 2006 7:00 P.M. City Conference Room Present Mayor Art Prochaska Jeremy Meek, Schoppe Design Assoc. Alderman Joe Besco Mike Schoppe, S.D.A. Alderman Jason Leslie Jim Snyder, Harlem Irving Companies Alderman Dean Wolfer Richard Filler, Harlem Irving Co. Alderman Jim Bock Brian Duggan, Harlem Irving Alderwoman Valerie Burd Caitlin Bossy, Mid Am. Development Alderwoman Rose Spears Andy Robbins, Mid Am. Development City Administrator John Crois Dawn Fitzgerald, PC 2005 -45 City Attorney John Wyeth Todd Fitzgerald, PC 2005 -45 Travis Miller Theresa Juodis, PC 2005 -45 Bart Olson Richard Schroder, PC 2005 -45 City Treasurer Bill Powell Maria Schroder, PC 2005 -45 David Mogle Brian Spengler Police Sargent Richard Hart April Morganegg James T. McPhail, Mid America Development David Bossy, Mid America Development Partners Jan Murphy Mary Unterbrunner, resident Carol Pickert, resident Audrey Orton Jennifer Stepicko, resident Kyle A. Price, resident Judith Vant, resident Martha Price, resident Karen Onishi, Yorkville Eye Chuck Brooks, Yorkville Jeff Freeman, EEI Rich Johnson, resident Dan Harper, Kendall Creek Judy Johnson, resident David Schultz, SEC Judith R. Koch, resident Phillip Marshall, resident Otto Koch, resident Eric Danforth, resident Mark Perry, resident Nancy Danforth, resident Roger Murphy, resident Mary Litchoff, resident Mason Oliver, Oswego Becky Murphy, YMCA Lori Staie, resident Robbin Arnfelt, resident Joel R. Marmo, resident Pam Stanislaws, resident Dustin Feldman, resident The meeting was called to order at 7:00 pm by Mayor Art Prochaska. Public Hearing None. Pate 2 of 7 Presentations: 1. Tower Rental and Wireless Internet Service by PDQ — Michael Anderson proposed renting Water tower space to provide Broadband service and Wireless Internet. Alderwoman Burd asked what kind of wireless system it would be. It will be a mixture of Motorola, Red Line, and YFI equipment. They are proposing to install an IP addressable camera. Alderwoman Burd asked if the City offices would get free Internet. Michael Anderson was told that the City is happy with their current TI line. Anderson has visions of the Police and Ambulance services having camera and voice capabilities in the future with this service. The wireless service would cover approximately 90% of the city. Alderwoman Burd asked about security. Michael Anderson said there were 3 ways to handle security. One was with encryption, another was a VPN (Virtual Private Network), and the last was a Static Public IP Address for each customer which would make "spoofing" an IP Address or a MAC Address very difficult. Alderwoman Burd asked why it would be more beneficial for the City to have PDQ provide this service rather than the City purchasing the equipment. Mayor Prochaska said because this is starting new, the City boundaries are not yet set and the maintenance and upgrading is costly. This way the City's investment is low. Alderwoman Burd's concern was that if the City were to allow this, and if the City was unhappy with the service, that the company would take away the equipment, and there would be an interruption in service for the consumers. Michael Anderson said Municipal provided Broadband has not been working well in other areas. He said PDQ has been providing service to North Aurora since 1998 and Oswego since 1999 or 2000. Alderwoman Burd asked if it would be possible for the City to receive money per account. Michael Anderson said at this point anything is possible. Alderwoman Burd was concerned that a 5 year contract with a minimum of one additional 5 year contract was too long. Michael Anderson said he was asked if a 3 year contract would be acceptable. It has not yet been changed in the contract. Mayor Prochaska said it would also be a non - exclusive lease, so another Internet provider may also provide service in the same location. The rent would be $100 per month for space on each Water Tower. There was a question about how much the equipment costs. It is $15,000 - $20,000 per Tower. Alderwoman Burd said she would like to see wireless service for the Library, and City Offices so people can use their laptops and not have to plug into something. Alderwoman Spears figured if 5,000 households signed up at $25 per month service, over the course of the year it would be $1.5 million. She agreed with Alderwoman Burd that they should provide free Internet for the Library, Parks, Recreation, Public Works, the Old Post Office (which will be an Annex to the City), the Beecher Building, and the School. She would like to see a 1 year trial lease. Alderwoman Spears asked what the costs PDQ were charging in the other Cities. Michael Anderson said it ranged from the $25 service up to a T1 line that is $360 per month and there have been no increases since the service began. Alderwoman Spears asked how many employees PDQ has and what the time frame was to get a service tech to arrive at the site to correct a problem. Michael Anderson said there are 8 Full Time employees and 14 Part Time employees and that most problems are corrected over the phone, but when they have to come out it would be within a few hours, or at least the same day. The longest a customer has been without service was 3 — 4 days. i Paae 3 of 7 Alderwoman Spears asked about low income service, and if the Council could establish what it would cost and what would be considered low income status. There was discussion about how many towers and customers PDQ has, and that they can not compete with SBC who provides $12.95 per month service. Alderwoman Spears pointed out that in the proposal everywhere it says "he" or "undersigned" should be replaced with the firm's name. Alderwoman Spears also pointed out the typo in paragraph #8 that it says ...fifteen (10) days... It should be whichever the City preferred. Alderwoman Spears also said in Paragraph #13 the Council would need to know the amount of the Bond Draft. This blank will be filled in before a vote. Mayor Prochaska said the City must be named as additional insured. Mayor Prochaska asked if there was a limit of how many people could log on at the same time. Michael Anderson said 254 people could log on per radio, and there would be 6 radios per tower. Alderwoman Spears asked if the Staff could provide information about the City suppling the equipment and the firm maintaining it. Mayor Prochaska reminded everyone that there is competition, and the main reason for looking at this was because the City would not be putting in a major investment into this service, the City will find out how good the service is, and if the locations are good. Alderwoman Burd suggested the Technology Committee report to the Committee of the Whole with recommendations from Ron Robinson so the other Aldermen are aware of things that are going on. This will come back to the next COW. 2. PC 2006 -34 Kendall Marketplace — Concept Plan — Richard Filler, and Jim McPhail were here for the presentation. Mid America Real Estate and Harlem Irving Companies have come together to form Cannonball LLC for the development of Kendall Marketplace at Rt. 34 and Cannonball Tr. They have moved beyond the Concept Phase and are working with some large retailers to incorporate them into the plan. Harlem Irving has been designing shopping centers for the last 50 years beginning with the Harlem Irving Plaza at Harlem and Irving Park Rd. They talked about their past projects and showed slides of other developments they had done and their relationship with Mid America Real Estate. They explained that the landscaping and architectural theme they would use would give the development a small town feel. This development is 193 acres of Residential and Commercial with 143 of the acres being Commercial. There will be a Theater, some major retailers, and some small retail such as an ice cream parlor or a Starbucks. They would have oasis in the parking lots rather than having a sea of asphalt, and design it as more of a town setting. To create a buffer zone between the existing residential and the shopping center they have included a park and a detention pond. There are 172 Townhomes proposed and 45 single family lots. Bill from SEC talked about the streetscape and architecture of the development. He talked about the water features they wanted to include in the project. Alderwoman Spears said that Cannonball Trail is currently a 2 lane road and there is a lot of traffic already. She wondered if they would be making into a 4 lane road. The traffic report shows Cannonball as a 3 lane road, Rt. 34 as 5 lanes, and Beecher Rd. as 4 lanes with a large median. There was some concern about the impact of the property owners on Cannonball Tr. There is a parcel on this property for a future Police Station. The building will have a front facade on all sides. There was some discussion about setbacks and buffers on the out lots. i ' I Pate 4 of 7 There will be a walkway throughout the development. Target and Home Depot have both sent a letter of intent to the developer. Economic Development Committee: 1. PC 2005 -45 PNGK Family Limited Partnership Property Annexation Agreement and Development Agreement (Onishi- McHugh Professional Building) — Dan Kramer was here on behalf of the petitioner. The new building will meet the City setbacks. The parking will be on the South West side of the parcel. There will be a solid wood fence and landscaping on the inside of the fence. It will be an all Masonry Building with a residential feel. They are requesting O zoning and are agreeable to limiting it to professional office uses. The residents do not want any kind of Commercial development near them. The comprehensive plan shows a transitional use in this area. Dan Kramer said this is a low impact use. This will move on to City Council for a Vote. Public Safetv Committee: 2. Discussion of Parking Ban Amendment Ordinance — Having a referendum question on the November Election Ballot was suggested. It would be an advisory question that is non - binding. There would be no additional cost for this referendum question. It would allow the voters to decide if there should be a blanket parking ordinance. This came up because of specific problems within the City. If the ordinance was split, the Commercial Vehicle portion of the Ordinance could remain, and enforcement of the residential vehicles could be suspended. The City Attorney said the Ordinance would have to be amended. The portions about passenger vehicles would be removed, and the truck portion would remain. Mayor Prochaska asked if the Council was interested in amending the ordinance, and removing the language about residential vehicles, and allowing parking on the streets until the referendum. Alderman Besco feels that roads are meant to move the traffic. The legal department can give a suggestion for a referendum question. This will be a future Public Safety Agenda item. The question of amending the current ordinance, removing the passenger vehicle parking ban portion and leaving the truck parking ban in place will go on to City Council for a vote. Detail Board Report Bill list): On Page 4 there was a question about the amount paid to the Conservation Foundation. This is the amount the Council voted on and agreed to pay them. On page 17 there was a question about a frame for a historic picture. A citizen donated a picture of the downtown area that was framed and hung in City Hall. On page 22 there was a question under Smith Engineering about a City Travel Demand Forecast. This was the Needs assessment Smith Engineering did for the entire City. This will move on to City Council for consideration. Items Recommended by Committee for Consent Agenda: 1. PS 2006 -15 Police Reports for March 2006 2. EDC 2006 -10 Building Permit Report for March 2006 The Consent Agenda items will move on to City Council on Consent Agenda. Paae 5 of 7 Mavor: 1. Coffee with the Mayor: May 6th at 1 National Bank, 1459 Cannonball Trail from 9:00 am —11:00 am. 2. Dr. Wood's Research Paper Proposal — If the Grant is approved and if the proposal is accepted, Yorkville will be used as part of the subject in this research paper. This will be at no cost to the City. They will use the interviews they did with the Aldermen and various City Officials. There will be a 2 nd round of interviews. Any work Bart Olson does on this report will be done after hours. 3. Metro West — Project Lightspeed Update — The discussion on this item will be postponed until after the meeting with the Cable Consortium where an attorney will address the Cable Consortium on this issue. I Economic Development Committee: 2. EDC 2006 -11 Jefferson Street / Route 47 — IDOT Improvement Concept Plans — This would be a joint development with the City and the County. 3 different plans were proposed for a piece of land 600 — 700 feet long and 90 — 100 feet wide along Rt. 47. The road will be getting wider, and there will be 6 — 7 feet of sidewalk next to the curb. Then there will be a 2 foot berm, and a 2 foot swail. It will be a 3/1 slope. There was discussion about each of the plans. The Mayor and the Aldermen liked Plan C the best. Plan C will provide 53 additional parking spaces and some buildings. Alderwoman Burd suggested combining the Civic Lawn from Plan A into the design for Plan C. She would also like to see a water feature. There was some discussion about handicap accessibility. There could be a public elevator available for use at all times of the day, not just when a business would be open. 3. PC 2006 -25 New Life Church — Annexation and Zoning — Patti Bernhard was here to talk about this parcel. It is a 49 acre development with 23 acres being zoned residential for a church and school use, and the other 26 acres would be commercial. This is at the South East corner of Galena and Kennedy Road. There is an 8 acre parcel that the Tillers is interested in for an assisted living facility. They need a 10 acre site though, so the plan may change slightly to accommodate them. There will be a full access off Galena Rd., and also a full access off Kennedy Rd. The access on Mill Rd. will line up with an access in Grande Reserve. There is an access road throughout the development. This will come back to COW with an Annexation Agreement. 4. PC 2006 -01 Grande Reserve Unit 14 — Preliminary / Final Plat — This is for the Commons of Grande Reserve. It is a 11.48 acre parcel with 11 - 4 unit buildings and a large park area. This will move on to City Council for Consideration on Consent Agenda. 5. PC 2006 -04 Grande Reserve Unit 15 — Preliminary / Final Plat — This is Mill Crossing which is 19.172 acres. There will be 70 units and a large park. This will move on to City Council for Consideration on Consent Agenda. 6. PC 2006 -06 Grande Reserve Unit 16 — Preliminary / Final Plat — This is 106 acres with a 5.2 acre park. There will be some improvements on Rt. 34. This will move on to City Council for Consideration on Consent Agenda. I Paae 6 of 7 7. PC 2006 -14 Cozy Corner Subdivision (HIM Properties) — Final Plat — This is a consolidation of 3 lots into 1 on the South East corner of Rt. 47 and Rt. 126/ The site plan has been submitted and is under review. This will move on to City Council for approval on Consent Agenda. 8. PC 2005 -53 Hudson Lakes — Preliminary Plat — Jim Olguin, Dave Schultz, and Dan Harper were here to discuss this development. There is land for the school that is adjacent to this development to expand the school site. There are connections on all sides of the development with Penman Rd. being a major collector road. There will be no SSA requested, there will be a dormant maintenance SSA. There was a question about what the Historical Street name would be. It will be Richfield. It should be included in the Plat. This will move on to City Council for consideration on Consent Agenda. 9. PC 2006 -02 Yorkshire Estates — Final Plat — Andy Fisk was present to discuss this development. There will be 295 single family homes. There is a 10 acre school and park site, but it may all go to the park because the developer has gotten a letter from the school saying they do not want the 4 acres for a school site. Approval would be subject to the engineering issues being worked out, and subject to becoming contiguous to the City. This will move on to City Council on Consent Agenda with the stipulations. 10. PC 2006 -21 Villas at the Preserve — Final Plat — This will move on to City Council for a Vote. Park Board: No Report. Public Works Committee: 1. PW 2006-712005 In -Town Drainage Program — Request for Additional Compensation — This was because of delays in the project due to utility relocations, bad weather, and re- designs. The original request was for $8,410. { There is now supplemental information that increases the request to $10,000. Joe Wywrot is comfortable approving the $8,410, and would like to wait on the rest until after having a meeting with Smith Engineering. This is to pay the people who did the work, not the engineer. Approving the $8,410 will move on to City Council on Consent Agenda. 2. PW 2006 -87 2005 In -Town Drainage Program — Change Order #12 — This Change Order was due to an error in the design of the storm sewer outfall. Joe Wywrot recommends the City pay $23,775 of the Change Order, and ask that Smith Engineering fund all or some of the remaining costs totaling $30,995. There is a meeting already scheduled with Smith Engineering. This will go on to City Council on Consent with the notice that if there is no resolution on this, some of the cost may be due back to the City. 3. PW 2006 -73 EEI Proposed Hourly Rate Changes — The City work will remain at the same rate, but work for the developers will be at the new rate. This will move on to City Council for approval on Consent Agenda. I I I i Paae 7 of 7 Public Safety Committee: 1. Special Recognition to Officer Jon Helland — The Public Safety Committee wanted to extend their gratitude to Officer Helland on initiating the Cadet Program. 3. Human Resource Commission — Historical Street Names Procedures — This would be for brown signs that would have the nominee's complete name and be attached to the appropriate street sign. The family or nominee would be presented with a City flag. An Ambassador Committee would be formed for an honor ceremony and photo shoot. The developer would pay for the brown sign. Alderwoman Spears talked about having developers put a City Flag at the entrances of the subdivisions. Eric Dhuse is looking into the pricing for the signs. This will be off the Agenda until there is something to bring forward for a vote. The Aldermen were in consensus for telling the Human Resource Commission to move forward with this. Administration Committee: 1. ADM 2006 -31 Staff Salary Survey — This will be postponed until the May 16 COW. Legislative Task Force 1. Task Force Report — This will be postponed until the next COW. Additional Business Alderwoman Burd received a letter in the mail from a Realtor about selling her home, and woven throughout the letter was a scare tactic that she should sell her home because the City could use Eminent Domain and take it from her. She would like to get the word out to the residents that the City does not plan to use Eminent Domain for Economic Development. Alderwoman Spears wanted to remind the Aldermen to use their stamps on the signature card for the bank. Alderman Wolfer asked about the review of tapes, and wanted to know when Executive Session became public. Executive Session only becomes public when the Council votes to release the minutes. There is a group that goes through and determines what can be released about every 6 months, but some executive sessions may be held indefinitely. Mayor Prochaska said Glory Spies is planning a Community Volunteer Appreciation Day on May 13 from 12 — 2 pm at the Riverfront park. At the next meeting Mayor Prochaska will have commission and committee recommendations for appointments for Human Resource Commission, and the Park Board. He is still looking for an Architect to be part of the Facade Committee. Alderman Leslie wanted to know if there was some kind of formal identification for the Aldermen. There are ID cards every Alderman was supposed to receive. John Crois will look into what happened to them. The pictures for them were already taken. Mayor Prochaska announced that Debbie Walker had passed away. Her wake is scheduled for tomorrow from 2 — 9 pm. The meeting was adjourned at 10:45 pm. 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