COW Minutes 2006 05-02-06 Paae 1 of 7
APPROVED 6/27/06
COMMITTEE OF THE WHOLE
Tuesday, May 2, 2006
7:00 P.M.
City Conference Room
Present
Mayor Art Prochaska Jeremy Meek, Schoppe Design Assoc.
Alderman Joe Besco Mike Schoppe, S.D.A.
Alderman Jason Leslie Jim Snyder, Harlem Irving Companies
Alderman Dean Wolfer Richard Filler, Harlem Irving Co.
Alderman Jim Bock Brian Duggan, Harlem Irving
Alderwoman Valerie Burd Caitlin Bossy, Mid Am. Development
Alderwoman Rose Spears Andy Robbins, Mid Am. Development
City Administrator John Crois Dawn Fitzgerald, PC 2005 -45
City Attorney John Wyeth Todd Fitzgerald, PC 2005 -45
Travis Miller Theresa Juodis, PC 2005 -45
Bart Olson Richard Schroder, PC 2005 -45
City Treasurer Bill Powell Maria Schroder, PC 2005 -45
David Mogle Brian Spengler
Police Sargent Richard Hart April Morganegg
James T. McPhail, Mid America Development
David Bossy, Mid America Development Partners
Jan Murphy Mary Unterbrunner, resident
Carol Pickert, resident Audrey Orton
Jennifer Stepicko, resident Kyle A. Price, resident
Judith Vant, resident Martha Price, resident
Karen Onishi, Yorkville Eye Chuck Brooks, Yorkville
Jeff Freeman, EEI Rich Johnson, resident
Dan Harper, Kendall Creek Judy Johnson, resident
David Schultz, SEC Judith R. Koch, resident
Phillip Marshall, resident Otto Koch, resident
Eric Danforth, resident Mark Perry, resident
Nancy Danforth, resident Roger Murphy, resident
Mary Litchoff, resident Mason Oliver, Oswego
Becky Murphy, YMCA Lori Staie, resident
Robbin Arnfelt, resident Joel R. Marmo, resident
Pam Stanislaws, resident Dustin Feldman, resident
The meeting was called to order at 7:00 pm by Mayor Art Prochaska.
Public Hearing
None.
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Presentations:
1. Tower Rental and Wireless Internet Service by PDQ — Michael Anderson
proposed renting Water tower space to provide Broadband service and Wireless
Internet. Alderwoman Burd asked what kind of wireless system it would be. It
will be a mixture of Motorola, Red Line, and YFI equipment. They are proposing
to install an IP addressable camera. Alderwoman Burd asked if the City offices
would get free Internet. Michael Anderson was told that the City is happy with
their current TI line. Anderson has visions of the Police and Ambulance services
having camera and voice capabilities in the future with this service. The wireless
service would cover approximately 90% of the city. Alderwoman Burd asked
about security. Michael Anderson said there were 3 ways to handle security. One
was with encryption, another was a VPN (Virtual Private Network), and the last
was a Static Public IP Address for each customer which would make "spoofing" an
IP Address or a MAC Address very difficult. Alderwoman Burd asked why it
would be more beneficial for the City to have PDQ provide this service rather than
the City purchasing the equipment. Mayor Prochaska said because this is starting
new, the City boundaries are not yet set and the maintenance and upgrading is
costly. This way the City's investment is low. Alderwoman Burd's concern was
that if the City were to allow this, and if the City was unhappy with the service,
that the company would take away the equipment, and there would be an
interruption in service for the consumers. Michael Anderson said Municipal
provided Broadband has not been working well in other areas. He said PDQ has
been providing service to North Aurora since 1998 and Oswego since 1999 or
2000. Alderwoman Burd asked if it would be possible for the City to receive
money per account. Michael Anderson said at this point anything is possible.
Alderwoman Burd was concerned that a 5 year contract with a minimum of one
additional 5 year contract was too long. Michael Anderson said he was asked if a 3
year contract would be acceptable. It has not yet been changed in the contract.
Mayor Prochaska said it would also be a non - exclusive lease, so another Internet
provider may also provide service in the same location. The rent would be $100
per month for space on each Water Tower. There was a question about how much
the equipment costs. It is $15,000 - $20,000 per Tower. Alderwoman Burd said
she would like to see wireless service for the Library, and City Offices so people
can use their laptops and not have to plug into something. Alderwoman Spears
figured if 5,000 households signed up at $25 per month service, over the course of
the year it would be $1.5 million. She agreed with Alderwoman Burd that they
should provide free Internet for the Library, Parks, Recreation, Public Works, the
Old Post Office (which will be an Annex to the City), the Beecher Building, and
the School. She would like to see a 1 year trial lease. Alderwoman Spears asked
what the costs PDQ were charging in the other Cities. Michael Anderson said it
ranged from the $25 service up to a T1 line that is $360 per month and there have
been no increases since the service began. Alderwoman Spears asked how many
employees PDQ has and what the time frame was to get a service tech to arrive at
the site to correct a problem. Michael Anderson said there are 8 Full Time
employees and 14 Part Time employees and that most problems are corrected over
the phone, but when they have to come out it would be within a few hours, or at
least the same day. The longest a customer has been without service was 3 — 4
days.
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Alderwoman Spears asked about low income service, and if the Council could
establish what it would cost and what would be considered low income status.
There was discussion about how many towers and customers PDQ has, and that
they can not compete with SBC who provides $12.95 per month service.
Alderwoman Spears pointed out that in the proposal everywhere it says "he" or
"undersigned" should be replaced with the firm's name. Alderwoman Spears also
pointed out the typo in paragraph #8 that it says ...fifteen (10) days... It should be
whichever the City preferred. Alderwoman Spears also said in Paragraph #13 the
Council would need to know the amount of the Bond Draft. This blank will be
filled in before a vote. Mayor Prochaska said the City must be named as additional
insured. Mayor Prochaska asked if there was a limit of how many people could
log on at the same time. Michael Anderson said 254 people could log on per radio,
and there would be 6 radios per tower. Alderwoman Spears asked if the Staff
could provide information about the City suppling the equipment and the firm
maintaining it. Mayor Prochaska reminded everyone that there is competition, and
the main reason for looking at this was because the City would not be putting in a
major investment into this service, the City will find out how good the service is,
and if the locations are good. Alderwoman Burd suggested the Technology
Committee report to the Committee of the Whole with recommendations from Ron
Robinson so the other Aldermen are aware of things that are going on. This will
come back to the next COW.
2. PC 2006 -34 Kendall Marketplace — Concept Plan — Richard Filler, and Jim
McPhail were here for the presentation. Mid America Real Estate and Harlem
Irving Companies have come together to form Cannonball LLC for the
development of Kendall Marketplace at Rt. 34 and Cannonball Tr. They have
moved beyond the Concept Phase and are working with some large retailers to
incorporate them into the plan. Harlem Irving has been designing shopping centers
for the last 50 years beginning with the Harlem Irving Plaza at Harlem and Irving
Park Rd. They talked about their past projects and showed slides of other
developments they had done and their relationship with Mid America Real Estate.
They explained that the landscaping and architectural theme they would use would
give the development a small town feel. This development is 193 acres of
Residential and Commercial with 143 of the acres being Commercial. There will
be a Theater, some major retailers, and some small retail such as an ice cream
parlor or a Starbucks. They would have oasis in the parking lots rather than having
a sea of asphalt, and design it as more of a town setting. To create a buffer zone
between the existing residential and the shopping center they have included a park
and a detention pond. There are 172 Townhomes proposed and 45 single family
lots. Bill from SEC talked about the streetscape and architecture of the
development. He talked about the water features they wanted to include in the
project. Alderwoman Spears said that Cannonball Trail is currently a 2 lane road
and there is a lot of traffic already. She wondered if they would be making into a 4
lane road. The traffic report shows Cannonball as a 3 lane road, Rt. 34 as 5 lanes,
and Beecher Rd. as 4 lanes with a large median. There was some concern about
the impact of the property owners on Cannonball Tr. There is a parcel on this
property for a future Police Station. The building will have a front facade on all
sides. There was some discussion about setbacks and buffers on the out lots.
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There will be a walkway throughout the development. Target and Home Depot
have both sent a letter of intent to the developer.
Economic Development Committee:
1. PC 2005 -45 PNGK Family Limited Partnership Property Annexation
Agreement and Development Agreement (Onishi- McHugh Professional
Building) — Dan Kramer was here on behalf of the petitioner. The new building
will meet the City setbacks. The parking will be on the South West side of the
parcel. There will be a solid wood fence and landscaping on the inside of the
fence. It will be an all Masonry Building with a residential feel. They are
requesting O zoning and are agreeable to limiting it to professional office uses.
The residents do not want any kind of Commercial development near them. The
comprehensive plan shows a transitional use in this area. Dan Kramer said this is a
low impact use. This will move on to City Council for a Vote.
Public Safetv Committee:
2. Discussion of Parking Ban Amendment Ordinance — Having a referendum
question on the November Election Ballot was suggested. It would be an advisory
question that is non - binding. There would be no additional cost for this
referendum question. It would allow the voters to decide if there should be a
blanket parking ordinance. This came up because of specific problems within the
City. If the ordinance was split, the Commercial Vehicle portion of the Ordinance
could remain, and enforcement of the residential vehicles could be suspended. The
City Attorney said the Ordinance would have to be amended. The portions about
passenger vehicles would be removed, and the truck portion would remain. Mayor
Prochaska asked if the Council was interested in amending the ordinance, and
removing the language about residential vehicles, and allowing parking on the
streets until the referendum. Alderman Besco feels that roads are meant to move
the traffic. The legal department can give a suggestion for a referendum question.
This will be a future Public Safety Agenda item. The question of amending the
current ordinance, removing the passenger vehicle parking ban portion and leaving
the truck parking ban in place will go on to City Council for a vote.
Detail Board Report Bill list):
On Page 4 there was a question about the amount paid to the Conservation
Foundation. This is the amount the Council voted on and agreed to pay them. On
page 17 there was a question about a frame for a historic picture. A citizen donated a
picture of the downtown area that was framed and hung in City Hall. On page 22
there was a question under Smith Engineering about a City Travel Demand Forecast.
This was the Needs assessment Smith Engineering did for the entire City. This will
move on to City Council for consideration.
Items Recommended by Committee for Consent Agenda:
1. PS 2006 -15 Police Reports for March 2006
2. EDC 2006 -10 Building Permit Report for March 2006
The Consent Agenda items will move on to City Council on Consent Agenda.
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Mavor:
1. Coffee with the Mayor: May 6th at 1 National Bank, 1459 Cannonball Trail
from 9:00 am —11:00 am.
2. Dr. Wood's Research Paper Proposal — If the Grant is approved and if the
proposal is accepted, Yorkville will be used as part of the subject in this research
paper. This will be at no cost to the City. They will use the interviews they did
with the Aldermen and various City Officials. There will be a 2 nd round of
interviews. Any work Bart Olson does on this report will be done after hours.
3. Metro West — Project Lightspeed Update — The discussion on this item will be
postponed until after the meeting with the Cable Consortium where an attorney
will address the Cable Consortium on this issue.
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Economic Development Committee:
2. EDC 2006 -11 Jefferson Street / Route 47 — IDOT Improvement Concept Plans
— This would be a joint development with the City and the County. 3 different
plans were proposed for a piece of land 600 — 700 feet long and 90 — 100 feet wide
along Rt. 47. The road will be getting wider, and there will be 6 — 7 feet of
sidewalk next to the curb. Then there will be a 2 foot berm, and a 2 foot swail. It
will be a 3/1 slope. There was discussion about each of the plans. The Mayor and
the Aldermen liked Plan C the best. Plan C will provide 53 additional parking
spaces and some buildings. Alderwoman Burd suggested combining the Civic
Lawn from Plan A into the design for Plan C. She would also like to see a water
feature. There was some discussion about handicap accessibility. There could be a
public elevator available for use at all times of the day, not just when a business
would be open.
3. PC 2006 -25 New Life Church — Annexation and Zoning — Patti Bernhard was
here to talk about this parcel. It is a 49 acre development with 23 acres being
zoned residential for a church and school use, and the other 26 acres would be
commercial. This is at the South East corner of Galena and Kennedy Road. There
is an 8 acre parcel that the Tillers is interested in for an assisted living facility.
They need a 10 acre site though, so the plan may change slightly to accommodate
them. There will be a full access off Galena Rd., and also a full access off
Kennedy Rd. The access on Mill Rd. will line up with an access in Grande
Reserve. There is an access road throughout the development. This will come
back to COW with an Annexation Agreement.
4. PC 2006 -01 Grande Reserve Unit 14 — Preliminary / Final Plat — This is for the
Commons of Grande Reserve. It is a 11.48 acre parcel with 11 - 4 unit buildings
and a large park area. This will move on to City Council for Consideration on
Consent Agenda.
5. PC 2006 -04 Grande Reserve Unit 15 — Preliminary / Final Plat — This is Mill
Crossing which is 19.172 acres. There will be 70 units and a large park. This will
move on to City Council for Consideration on Consent Agenda.
6. PC 2006 -06 Grande Reserve Unit 16 — Preliminary / Final Plat — This is 106
acres with a 5.2 acre park. There will be some improvements on Rt. 34. This will
move on to City Council for Consideration on Consent Agenda.
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7. PC 2006 -14 Cozy Corner Subdivision (HIM Properties) — Final Plat — This is
a consolidation of 3 lots into 1 on the South East corner of Rt. 47 and Rt. 126/ The
site plan has been submitted and is under review. This will move on to City
Council for approval on Consent Agenda.
8. PC 2005 -53 Hudson Lakes — Preliminary Plat — Jim Olguin, Dave Schultz, and
Dan Harper were here to discuss this development. There is land for the school
that is adjacent to this development to expand the school site. There are
connections on all sides of the development with Penman Rd. being a major
collector road. There will be no SSA requested, there will be a dormant
maintenance SSA. There was a question about what the Historical Street name
would be. It will be Richfield. It should be included in the Plat. This will move
on to City Council for consideration on Consent Agenda.
9. PC 2006 -02 Yorkshire Estates — Final Plat — Andy Fisk was present to discuss
this development. There will be 295 single family homes. There is a 10 acre
school and park site, but it may all go to the park because the developer has gotten
a letter from the school saying they do not want the 4 acres for a school site.
Approval would be subject to the engineering issues being worked out, and subject
to becoming contiguous to the City. This will move on to City Council on Consent
Agenda with the stipulations.
10. PC 2006 -21 Villas at the Preserve — Final Plat — This will move on to City
Council for a Vote.
Park Board:
No Report.
Public Works Committee:
1. PW 2006-712005 In -Town Drainage Program — Request for Additional
Compensation — This was because of delays in the project due to utility
relocations, bad weather, and re- designs. The original request was for $8,410.
{ There is now supplemental information that increases the request to $10,000. Joe
Wywrot is comfortable approving the $8,410, and would like to wait on the rest
until after having a meeting with Smith Engineering. This is to pay the people who
did the work, not the engineer. Approving the $8,410 will move on to City
Council on Consent Agenda.
2. PW 2006 -87 2005 In -Town Drainage Program — Change Order #12 — This
Change Order was due to an error in the design of the storm sewer outfall. Joe
Wywrot recommends the City pay $23,775 of the Change Order, and ask that
Smith Engineering fund all or some of the remaining costs totaling $30,995. There
is a meeting already scheduled with Smith Engineering. This will go on to City
Council on Consent with the notice that if there is no resolution on this, some of
the cost may be due back to the City.
3. PW 2006 -73 EEI Proposed Hourly Rate Changes — The City work will remain
at the same rate, but work for the developers will be at the new rate. This will
move on to City Council for approval on Consent Agenda.
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Public Safety Committee:
1. Special Recognition to Officer Jon Helland — The Public Safety Committee
wanted to extend their gratitude to Officer Helland on initiating the Cadet Program.
3. Human Resource Commission — Historical Street Names Procedures — This
would be for brown signs that would have the nominee's complete name and be
attached to the appropriate street sign. The family or nominee would be presented
with a City flag. An Ambassador Committee would be formed for an honor
ceremony and photo shoot. The developer would pay for the brown sign.
Alderwoman Spears talked about having developers put a City Flag at the
entrances of the subdivisions. Eric Dhuse is looking into the pricing for the signs.
This will be off the Agenda until there is something to bring forward for a vote.
The Aldermen were in consensus for telling the Human Resource Commission to
move forward with this.
Administration Committee:
1. ADM 2006 -31 Staff Salary Survey — This will be postponed until the May 16
COW.
Legislative Task Force
1. Task Force Report — This will be postponed until the next COW.
Additional Business
Alderwoman Burd received a letter in the mail from a Realtor about selling her home,
and woven throughout the letter was a scare tactic that she should sell her home
because the City could use Eminent Domain and take it from her. She would like to
get the word out to the residents that the City does not plan to use Eminent Domain
for Economic Development.
Alderwoman Spears wanted to remind the Aldermen to use their stamps on the
signature card for the bank.
Alderman Wolfer asked about the review of tapes, and wanted to know when
Executive Session became public. Executive Session only becomes public when the
Council votes to release the minutes. There is a group that goes through and
determines what can be released about every 6 months, but some executive sessions
may be held indefinitely.
Mayor Prochaska said Glory Spies is planning a Community Volunteer Appreciation
Day on May 13 from 12 — 2 pm at the Riverfront park.
At the next meeting Mayor Prochaska will have commission and committee
recommendations for appointments for Human Resource Commission, and the Park
Board. He is still looking for an Architect to be part of the Facade Committee.
Alderman Leslie wanted to know if there was some kind of formal identification for
the Aldermen. There are ID cards every Alderman was supposed to receive. John
Crois will look into what happened to them. The pictures for them were already
taken.
Mayor Prochaska announced that Debbie Walker had passed away. Her wake is
scheduled for tomorrow from 2 — 9 pm.
The meeting was adjourned at 10:45 pm.
Minutes submitted by Laura Leppert.
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