COW Minutes 2006 03-07-06 s.
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APPROVED 6/27/06
COMMITTEE OF THE WHOLE
Tuesday, March 7, 2006
7:00 P.M.
City Conference Room
1 Present
Mayor Art Prochaska Chuck Brooks, resident
Alderman Joe Besco Heather Gillers, Beacon News
Alderman Dean Wolfer Larry Saravanos, Saravanos Properties
Alderman Jim Bock Frank Cortina, Attorney
Alderwoman Valerie Burd Cheryl Grate, Grate Signs
Alderwoman Rose Spears Kathy Farren, Record
Alderman Marty Munns Hendra Konrad, Kiddie Campus
City Administrator John Crois John Lies, Kiddie Campus
City Attorney John Wyeth Belinda Lies, Kiddie Campus
City Treasurer Bill Powell Rich Olson, Bristol Ridge
Travis Miller Peter Raphael, William Blair
Bart Olson Scott Guerard, Wyndham Deerpoint
Police Chief Harold Martin David Faganel, Faganel Dev.
Finance Director, Tracy Pleckham Kevin Carrera, Rathje & Woodward,
LLC
David Mogle Lynn Dubajic, YEDC
Dr. Engler, Yorkville Superintendant Charles Hervas, attorney
Dan Kramer
The meeting was called to order at 7:00 pm by Mayor Art Prochaska.
Attorney Charles Hervas sat in for City Attorney John Wyeth until John Wyeth
returned at 9:25 pm
Public Hearine
None.
Presentations:
1. PC 2006 -05 Bristol Ridge — Concept Plan — Kevin Carrera and Rich Olson were
here for the presentation. There is a Temporary Emergency Access onto Corneils
Road in the plan. The lots are all 12,000 minimum square feet with an average of
14,000 square feet. After discussions with the school, the school will be getting
cash and no land from this parcel. There were some 2 and 3 unit Townhomes to
buffer the high density Townhomes in Bristol Bay, and some 4 — 6 unit
Townhomes that would buffer the existing Commercial area. There will be a bike
path along the tracks and the detention area. There was a question about the safety
of the location of the trail. It can be moved to the other side of the detention,
where it can be farther away from the railroad tracks.
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2. PC 2005 -56 Dhuse Property (RA Faganel Builders) — Concept Plan — This
parcel is at the corner of Ament Rd. and Rt. 47. It is surrounded by the MPI
development. This developer is working with MPI to come up with acreage for a
High School site. The lots are 12,000 square foot minimums with an average lot
size of 14,000 square feet. There are 167 lots and there will be bike path access
within the development.
Detail Board Report (Bill list):
This will move on to City Council for consideration.
Items Recommended by Committee for Consent Agenda:
1. PS 2005 -12 Police Reports for January 2006
The Consent Agenda items will move on to City Council on Consent Agenda.
Mavor:
1. ZBA 2005 -58 Saravanos Properties — Sign Variance — A new sign is being
proposed. It is under 20 feet high, and is 198 square feet. There were two options
presented. Option "B" had a "roof "design design element, and option "A" did not.
Option `B" will be moved forward to City Council for consideration.
2. ADM 2005 -19a. Ordinance Establishing SSA No. 2005 -109 (Bristol Bay I) -
and
3. ADM 2005 -19b. Ordinance Providing for Issuance of SSA No. 2005 -109
Special Tax Bonds, Series 2006 (Bristol Bay I) — These are in keeping with the
annexation agreement. Peter Raphael said the Bond issue would fund storm sewer
facilities, sanitary sewer facilities, water facilities, and road improvement
categories. There has been no agreement with the school yet if they want land and
cash, or just cash. There was a question if the SSA would be used to develop the
park. The parks will be developed along with the different phases of the
development. There is some regional detention in this development. John Wyeth,
John Crois, and Travis Miller will work on a paper trail with the taxing bodies.
There was a suggestion that the SSA should not be approved until all the taxing
bodies have an agreement with the developer in to the City. This will move on to
City Council for consideration.
4. ADM 2006 -15 Municipal Building Impact Fee — The figures in the packet for the
buildings do not include land acquisition. There will be verbage to allow for the
pre- payment of the fees. The higher of the two figures in the justification and the
impact fees does include charges for debt service, the lower of the two costs does
not, because the fees would be paid up front. There will also be verbage that says
the fees can be reviewed from time to time so the whole ordinance does not have to
be changed if the amount of the fee changes. This will move on to City Council.
Economic Development Committee:
1. EDC 2005 -01 SSA Tax Policy — This defines what SSA dollars are eligible to be
used for. Under Eligible Projects a sentence shall be added that the developer must
demonstrate a reasonable and acceptable agreement with all the taxing bodies
before the SSA can be approved. This will move on to City Council.
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2. PC 2005 -27 Kiddie Campus — Special Use —This will move on to City Council
for Consideration.
3. PC 2005 -62 2113 Route 47 — Annexation and Zoning — Must get a draft
agreement in to the City before a Public Hearing can be set.
4. PC 2006 -03 Woodstone — Annexation and Zoning — Must get a draft agreement
in to the City before a Public Hearing can be set.
5. PC 2006 -07 Caledonia Unit 1— Final Plat — Scott Guerard was here to explain
that Caledonia was originally approved as a single unit, and now it will be
developed in phases. This will move on to City Council.
6. EDC 2005 -06 Amendment to PUD Ordinance — The words highlighted in
yellow are the new text and the lined through text is text to be removed. This
changes how the PUD is administered and recognized. This will add a PUD
zoning classification. This change will give the developer an entitlement on the
concept plan. All other zoning classification regulations particular to the
development will also have to be met. There was a question about the changes
between Public Hearings and Public Meetings, because the neighbors will not be
notified for a Public Meeting the same way they are for a Public Hearing. Travis
Miller will check on this. Minor and Major changes are outlined in the ordinance
as well as what has to happen when changes are made. There will be a Public
Hearing to add this zoning classification, then it will go to Plan Commission before
it comes back to COW.
Park Board:
No Report.
Public Works Committee:
No Report.
Public Safetv Committee:
1. PS 2006 -07 Overnight Parking Ordinance — Long Term Parking — There was a
sample of a long term parking permit application. It was thought that garages were
for parking vehicles, not storage of household items, but there was some debate
about whether or not a permit could be applied for if the homeowner was storing a
boat or other recreational vehicle in their garage. It was though the permits should
be for cul -de -sac residents only. Also the cul -de -sac 100% of signatures rule
should be looked at if there was for instance a cul -de sac with only one signature
missing. Bill Dettmer will be contacted and all the building and zoning ordinances
will be looked at to see if they need updating. This will come back to the next
COW.
2. PS 2006 -06 Request to Hire Two Additional Patrol Officers — The hires will
wait until April first, when they were originally planned for. This is informational
only. No further action is necessary.
3. PS 2005 -09 Gift Basket Liquor License — There is a discrepancy between the two
forms of the ordinance. One says ale, and the other says champaign. Also, there is
a definition of a gift basket in the ordinance. The annual fee for the license will be
$250 rather than $1000. This will comeback to COW.
4. PS 2006 -08 Cul -de -Sac Opt -out Petition for North Dover Court — This will go
back to Public Safety.
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Administration Committee:
No Report.
Additional Business
Alderwoman Burd would like to bring the job description for the Administrative
Assistant back to the next COW for discussion as well as the Assistant to the City
Council's job description.
Alderwoman Spears pointed out that on the memos where the departments mark if
they have reviewed an item, the Community Development Director should be added,
and she would like the departments to make sure they mark the form after an item has
been reviewed.
Alderwoman Spears also mentioned that the street sign at McHugh and Countryside
Parkway was missing.
Alderwoman Burd would like the sign ordinance to go back to EDC.
Treasurer Bill Powell passed around a document from the bank for all the Aldermen
to sign and to use their stamp on if they had one.
Executive Session:
1. For Litigation, when an action against, affecting or on behalf of the particular
public body has been filed and is pending before a court or administrative
tribunal, or when the public body finds that an action is probable or
imminent.
2. For the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the
public body, including hearing testimony on a complaint lodged against an
employee of the public body or against legal counsel for the public body to
determine it's validity. Alderman Bock made a motion to go into Executive
session for these reasons including the City Attorney, John Wyeth, the Minute
Taker, Laura Leppert, the City Administrator John Crois, and Attorney Charles
Hervas. Alderman Besco seconded the motion. All moved to pass with a roll call
vote. All were in favor. The motion carried at 9:40 pm.
The meeting was reconvened and was immediately adjourned at 10:20 pm.
Minutes submitted by Laura Leppert.
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