ADHOC City Council & Park Board Minutes 2002 05-08-02UNITED CITY OF YORKVILLE
CITY COUNCHJPARK BOARD
AD-HOC COMMITTEE MEETING
Wednesday May 8,2002
6:15 p.m.—7:40 p.m.
City Hall Conference Room
Attendance:
Rose Spears—City Council
Bill Wedge—Parks Department
Lisa Scherer—Parks Department
Art Prochaska—Mayor
Paul James—City Council -Park Board Liaison
The purpose of this meeting is a continuation of discussions that took place on April 24,
2002. It was basically a free for all allowing everyone to throw out suggestions and ideas
as the meeting progressed. The following is a compilation of ideas that were collected
during this meeting.
Bill Wedge passed out a list of liaison positions for the Park Board members(see
attached list). The idea of this list is to have one person from the Park Board committee
point person)attend a designated meeting from this list. The committee discussed in
great length the different types of organizational meetings that would need to be attended.
The committee then added a few more to the list.
To get nine people on the board we need to change the city ordinance. The committee
reviewed the statute and how they would get this done.
The committee discussed how the terms were going to work with reappointing committee
members. They came up with 1/3 renewing every year. This would then make the
position a three-year term.
Public Relations would probably be the Director of Parks&Recreation as a point person
of the list that Bill Wedge drafted.
We need to have the committee contact the director to contact the point person. This way
there will be more of a communication flow and no one will be left out. The Mayor
would like the point person to attend the first meeting and introduce himself or herself as
well as announce their position on the Board. They should also give a phone number
where they can be contacted should the committee need to inform them of any important
happenings or to request their r presence at a meeting.
There should always be discussion between the staff. This is a very important concept to
keep in mind.
Thirteen meetings the Park Board would need to attend as point people. We need to refer
to the liaison policy in the ordinance.
Job description was again reviewed. Rose Spears will take the job description from the
Park Board and give it to the council to review at the next meeting. This way they can
approve the description and let the Park Board know of the acceptance.
One issue that came up about the new position is whom they would answer to. We
cannot have one person working for two bosses. This was when the Park Board
announced that they were looking for an administrative assistant for just the recreational
department.
The Mayor will get the salary requirements to Lisa Scherer so she can finalize the job
description and get someone hired.
Rose Spears will have a salary survey by the next meeting.
The next meeting will be scheduled on May 21,2002 at 6:00 p.m.
Meeting adjourned: 7:40 p.m.
Minutes submitted by Laura K. Schultz
Revision as directed by the Ad Hoc committee by Jackie Milschewski,City Clerk
Ad-Hoc Meeting
May 8,2002
Additional liaison positions for Park Board Members(Point Person)
1. City Admin
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1 3. Planning Commission—
4. Public Works
City Council
6. Senior Citizen
7. YMCA
8. 'ver Front Foundation
9. Kendall County
10. School District
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