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ADHOC City Council & Park Board Minutes 2002 05-08-02UNITED CITY OF YORKVILLE CITY COUNCHJPARK BOARD AD-HOC COMMITTEE MEETING Wednesday May 8,2002 6:15 p.m.—7:40 p.m. City Hall Conference Room Attendance: Rose Spears—City Council Bill Wedge—Parks Department Lisa Scherer—Parks Department Art Prochaska—Mayor Paul James—City Council -Park Board Liaison The purpose of this meeting is a continuation of discussions that took place on April 24, 2002. It was basically a free for all allowing everyone to throw out suggestions and ideas as the meeting progressed. The following is a compilation of ideas that were collected during this meeting. Bill Wedge passed out a list of liaison positions for the Park Board members(see attached list). The idea of this list is to have one person from the Park Board committee point person)attend a designated meeting from this list. The committee discussed in great length the different types of organizational meetings that would need to be attended. The committee then added a few more to the list. To get nine people on the board we need to change the city ordinance. The committee reviewed the statute and how they would get this done. The committee discussed how the terms were going to work with reappointing committee members. They came up with 1/3 renewing every year. This would then make the position a three-year term. Public Relations would probably be the Director of Parks&Recreation as a point person of the list that Bill Wedge drafted. We need to have the committee contact the director to contact the point person. This way there will be more of a communication flow and no one will be left out. The Mayor would like the point person to attend the first meeting and introduce himself or herself as well as announce their position on the Board. They should also give a phone number where they can be contacted should the committee need to inform them of any important happenings or to request their r presence at a meeting. There should always be discussion between the staff. This is a very important concept to keep in mind. Thirteen meetings the Park Board would need to attend as point people. We need to refer to the liaison policy in the ordinance. Job description was again reviewed. Rose Spears will take the job description from the Park Board and give it to the council to review at the next meeting. This way they can approve the description and let the Park Board know of the acceptance. One issue that came up about the new position is whom they would answer to. We cannot have one person working for two bosses. This was when the Park Board announced that they were looking for an administrative assistant for just the recreational department. The Mayor will get the salary requirements to Lisa Scherer so she can finalize the job description and get someone hired. Rose Spears will have a salary survey by the next meeting. The next meeting will be scheduled on May 21,2002 at 6:00 p.m. Meeting adjourned: 7:40 p.m. Minutes submitted by Laura K. Schultz Revision as directed by the Ad Hoc committee by Jackie Milschewski,City Clerk Ad-Hoc Meeting May 8,2002 Additional liaison positions for Park Board Members(Point Person) 1. City Admin COW 1 3. Planning Commission— 4. Public Works City Council 6. Senior Citizen 7. YMCA 8. 'ver Front Foundation 9. Kendall County 10. School District 11.-Pti :x1_1.0\- a QQ/d 13. x-c•Q-Irl