Library Board Packet 2020 03-09-20
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
March 9, 2020- 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
Physical Facilities
12. Unfinished Business
Meeting Room Policy
13. New Business
Library Budget
Security Cameras Upgrade
Reminder: Return Economic Indicator Forms
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal
counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal counsel for the public body to
determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees Special Meeting
Monday, February 10, 2020, 6:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The special meeting was called to order at 6:00pm by President Darren Crawford.
Roll Call:
Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes, Darren Crawford-yes, Krista Danis-yes,
Ryan Forristall-yes, Theron Garcia-yes, Julie Brendich (arr: 6:02pm)
Absent: Susan Chacon
Recognition of Visitors: None
Public Comment: None
Staff Comment: None
Executive Session:
President Crawford made a motion to enter into Executive Session for the discussion of minutes of
meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body
of the minutes or semi-annual review of the minutes. Mr. Walter seconded the motion and the roll was
called: Rodriguez-yes, Walter-yes, Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes.
Carried 7-0. The Session began at 6:01pm.
New Business
Review of the Executive Session Minutes
The Executive Session concluded at 6:15pm on a motion by Mr. Crawford and Mr. Walter seconded.
President Crawford then moved and Trustee Walter seconded to release Executive Session minutes
from August 12, 2019 only. All other Executive Session minutes will remain sealed at this time. Roll
call: Walter-yes, Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes.
Carried 7-0.
Adjournment:
There was no further business and the special meeting was adjourned at 6:16pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 1 of 1
DRAFT
Yorkville Public Library
Board of Trustees
Monday, February 10, 2020, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call: Julie Brendich-yes, Susan Chacon-yes, Darren Crawford-yes, Krista Danis-yes, Ryan
Forristall-yes, Theron Garcia-yes, Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes
Others Present:
Library Director Elisa Topper, Circulation Manager Sharyl Iwanski-Goist, Alderman/Liaison Dan
Transier, Artist Eulogio Ortega
Recognition of Visitors: President Crawford recognized the library staff and guests present.
Amendments to the Agenda: Mr. Crawford wished to add discussion regarding parking lot re-
striping. Ms. Topper said that the City has scheduled this for spring.
Minutes: January 13, 2020
Trustees Danis and Walter moved and seconded, respectively, to approve the minutes as presented.
Roll call: Chacon-yes, Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-
yes, Walter-yes, Brendich-yes. Carried 9-0.
Correspondence:
Correspondence included: a thank you was received from Showalter Roofing who installed the snow
bars, thank you from employee/retiree Peggy Wilkinson for her retirement lunch, check received for
Financial Literacy Grant and Daily Herald and Google alert ran articles about the Library survey.
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Treasurer Chacon noted three sizeable invoices for 'outside repair & maintenance', but all other items
are on track.
Payment of Bills
A motion was made by President Crawford and seconded by Ms. Garcia to pay the bills as follows:
$47,147.78 Accounts Payable
$36,811.54 Payroll
$83,959.32 TOTAL
Roll call: Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes,
Brendich-yes, Chacon-yes. Carried 9-0.
Page 1 of 3
Report of the Library Director:
Ms. Topper reported the following:
1. Hired new employees for Youth Services and Circulation.
2. Luncheon held for retiring employee Peggy Wilkinson.
3. Check for $495.73 received from Literacy Grant.
4. Friends Group has volunteered to assist with supportive tasks at Library.
5. The golf event brought in $5,870 and a total of $34,121 has been donated to Library over the
past 6 years. Funds pay for children's programs and wish list items.
6. Employees Sharyl Iwanski-Goist and Jennette Weiss visited the food pantry to promote Library
services and left donated books for patrons to enjoy.
7. Books also donated to local laundromats for their patrons.
8. Poetry and Art Night to be held in April in conjunction with Kendall Art Guild. Sharyl will
coordinate.
9. Started “home school hideout”.
10. Initiated “Library of Things”, where patrons can check out various items such as donated
games, puzzles, CD players, etc. Items can be donated by anyone.
11. Began discussions in manager's meetings regarding staffing, will report to Board.
City Council Liaison No report
Standing Committees: None
Unfinished Business:
Library Mural Update-Eulogio Ortega
Mr. Ortega brought some new mural ideas for the Board's review. He shared his vision and theme for a
“Secret Garden” and said he would include some vague figures in the painting to stimulate the
imagination. The Board was OK with this theme and interpretation. Rather than painting at the
Library, Mr. Eulogio will paint on a canvas and install when finished. May is the anticipated
completion time.
New Business:
Meeting Room Policy Revision
Ms. Topper said a revision is needed in the policy regarding the $50 deposit. The Board discussed the
policy for room rentals, deposits and cancellations. Some new language was suggested, but no firm
decision was reached and this was tabled until the next meeting.
Community Survey Update
The survey kick-off was at the mini-golf event and currently 86 on-line and 61 paper surveys have been
completed. The survey will also be included in the March water bill. Ms. Topper said that many
people have said they are satisfied with the services, however, do not know about many of the services
provided. She suggested ways to increase that knowledge. She thanked Mr. Olson and Ms. Willrett
from the City for placing the survey on Survey Monkey. Suggestions were also made for other
locations to place the surveys. Ms. Topper will present the survey results at the April meeting.
Book It 5K Run
The Board discussed a proposal done by Laura Crawford to possibly bring back the 5K run as a
fundraiser. Items considered were the possible date, number of participants, setup, race timing, prizes,
sponsors, fees and many other factors. Ms. Rodriguez said such an event should be planned a year in
advance to do it well. The Board also discussed the legality of accepting fees and sponsor donations
for the Library. It was found that Algonquin Library has run a race so Ms. Topper will speak with them
Page 2 of 3
and bring the info to the next meeting. It was decided that a specific cause for funds raised should be
established to encourage participation. It was also noted that most Library races were organized and
money channeled through the Friends of the Library. Prior to discussion with the Friends group, it was
noted a plan should be drafted. In consideration of all the components involved, the Board decided to
postpone the 5K until next year, however, discussions will be ongoing for planning purposes. It is also
hoped the survey results can give guidance. The Board thanked Ms. Crawford for drafting the
proposal.
Additional Business:
The Finance Committee will meet on February 24th at 6pm for a budget review. The entire Board is
encouraged to attend and participate.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 8:05pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 3 of 3
DATE: 02/12/20 UNITED CITY OF YORKVILLE PAGE: 3TIME: 10:01:39 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900084 FNBO FIRST NATIONAL BANK OMAHA 02/25/20 022520-E.TOPPER 01/31/20 01 SMITHEREEN-DEC 2019 PEST 82-820-54-00-5462 78.00 02 CONTROL ** COMMENT ** 03 AMAZON-WINDOW SIGN HOLDER 82-820-56-00-5610 21.45 04 AMAZON-ROUTER 82-820-54-00-5468 54.05 05 PAYPRO-DEEP FREEZE ENTERPRISE 82-820-54-00-5468 304.50 06 MAINTENANCE RENEWAL FOR 29 ** COMMENT ** 07 UNITS ** COMMENT ** 08 MONTHLY AMAZON PRIME FEE 82-820-54-00-5460 12.99 09 AMAZON-CLEANER, PAINTERS TAPE 82-820-56-00-5621 73.25 10 AMAZON-MONTHLY PLANNER 82-820-56-00-5610 9.99 11 AMAZON-LABELS, PHONE FLASHER 82-820-56-00-5610 78.88 12 PLA CONFERENCE AIRFAIR-TOPPER 82-820-54-00-5415 321.80 13 PLA CONFERENCE LODGING-TOPPER 82-820-54-00-5415 1,093.25 14 AMAZON-SHRINKY DINKS 82-000-24-00-2480 20.12 15 AMAZON-SIGN HOLDER 82-820-56-00-5610 99.99 16 AMAZON-LAMINATING POUCHES 82-820-56-00-5610 87.73 17 AMAZON-FOAM BOARD 82-820-56-00-5610 42.70 18 YORKVILLE FLOWERS-ARRANGEMENT 82-820-56-00-5620 44.00 19 AMAZON-MERCHANDISE RETURN 82-820-56-00-5610 -79.00 20 CREDIT ** COMMENT ** 21 TRIBUNE-SUBSCRIPTION RENEWAL 82-820-54-00-5460 37.58 INVOICE TOTAL: 2,301.28 * 022520-E.WILLRETT 01/31/20 01 YORKVILLE CHAMBER 2020 ANNUAL 01-110-54-00-5460 5,000.00 02 MEMBERSHIP DUES ** COMMENT ** 03 AMAZON-HDMI-VGA ADAPTER 01-110-56-00-5610 32.30 04 IPELRA -03/06/20 EMPLOYEMENT 01-110-54-00-5412 195.00 05 LAW SEMINAR REGISTRATION - ** COMMENT ** 06 WILLRETT ** COMMENT ** 07 ELEMENT FOUR-JAN 2020 CLOUD 01-640-54-00-5450 1,215.13 08 CONNECT AGREEMENT ** COMMENT ** INVOICE TOTAL: 6,442.43 * 022520-G.STEFFENS 01/31/20 01 HOME DEPO-SCOUR PADS, MOP 52-520-56-00-5620 20.95 INVOICE TOTAL: 20.95 * 022520-J.BAUER 01/31/20 01 A.D. MITCHEL-ELECTRONIC 51-510-56-00-5638 3,130.61 02 PROPELLER METER, DIGITAL FLOW ** COMMENT ** 03 TOTALIZER, COVER PLATE, CABLE ** COMMENT ** INVOICE TOTAL: 3,130.61 * 022520-J.DYON 01/31/20 01 SAMS-KLEENEX, PAPER TOWELS 01-110-56-00-5610 27.96 02 WALMART-ADVIL, TUMS 01-110-56-00-5610 12.44 INVOICE TOTAL: 40.40 * 022520-J.ENGBERG 01/31/20 01 AMAZON-STANDING DESK AND DUAL 01-220-56-00-5620 369.98Page 1 of 9
DATE: 02/12/20UNITED CITY OF YORKVILLEPAGE: 8TIME: 10:01:39MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900084 FNBO FIRST NATIONAL BANK OMAHA 02/25/20022520-R.HORNER01/31/20 01 RURAL KING-WIND TUBE79-790-56-00-564042.9902 CONSOLIDATED EQUIPMENT-XTENDA25-225-60-00-60102,484.0003 REACH TELEBOOM** COMMENT **INVOICE TOTAL:2,526.99 *022520-R.MIKOLASEK 01/31/20 01 ILACP-ANNUAL CONFERENCE01-210-54-00-5412897.0002 REGISTRATION FOR MIKOLASEK,** COMMENT **03 JENSEN & PFIZENMAIER** COMMENT **04 O'HERRON-UNIFORM SHIRTS,PANTS 01-210-56-00-5600266.1905 O'HERRON-COMPLETE01-210-56-00-5600809.0006 UNIFORM-JORDAN** COMMENT **INVOICE TOTAL:1,972.19 *022520-R.WRIGHT02/10/20 01 PHYSICIANS CARE-DRUG SCREEN01-410-54-00-546258.0002 PHYSICIANS CARE-DRUG SCREENS 51-510-54-00-546293.0003 PHYSICIANS CARE-DRUG SCREENS 79-795-54-00-5462172.0004 PHYSICIANS CARE-DRUG SCREENS 82-820-54-00-546286.0005 ALL IN ONE-HR POSTERS01-110-56-00-5610141.2006 PHYSICIANS CARE-DRUG SCREEN & 01-210-54-00-5411429.0007 PRE EMPLOYMENT EXAM-ALEXANDER ** COMMENT **INVOICE TOTAL:979.20 *022520-S.AUGUSTINE 01/31/20 01 JEWEL-POP-CORN82-000-24-00-248012.97INVOICE TOTAL:12.97 *022520-S.IWANSKI 01/31/20 01 YORKVILLE POST-BOOK POSTAGE 82-820-54-00-545217.73INVOICE TOTAL:17.73 *022520-S.REDMON 01/31/20 01 SESAC-ANNUAL RENEWAL FOR79-795-56-00-5606460.0002 MUSIC RIGHTS FOR EVENTS** COMMENT **03 AT&T U VERSE-12/24-01/2379-795-54-00-544078.5304 INTERNET FOR TOWN SQUARE PARK ** COMMENT **05 SMITHEREEN-DEC 2019 PEST79-795-54-00-549567.0006 CONTROL** COMMENT **07 AMAZON-VEHICLE FLOOR MATS79-795-56-00-564080.7808 RUNCO-LINER79-795-56-00-564032.3909 JACKSON-HIRSH-LAMINATING FILM 79-795-56-00-561079.0910 SHAW MEDIA-RFP ADS79-795-54-00-5426194.6811 ARAMARK#1592101397-MATS79-790-56-00-562015.8212 ARAMARK#1592110103--MATS79-790-56-00-562015.8213 PPP CHICAGO-2020 HTD PAYMENT 79-000-14-00-14001,600.0014 FOR 6 PARODY CHARACTERS** COMMENT **15 SMITHEREEN-JAN 2020 PEST79-790-56-00-564088.0016 CONTROL** COMMENT **17 O'MALLEY-CUT TUBES79-790-56-00-5640105.00Total for all Highlighted Library Invoices: $2,417.98Page 2 of 9
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 03/02/20 UNITED CITY OF YORKVILLE TIME: 12:06:18 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 03/09/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104852 BAKTAY BAKER & TAYLOR 2035073451 02/04/20 01 BOOKS 84-840-56-00-5686 934.28 INVOICE TOTAL: 934.28 * 2035073511 02/05/20 01 BOOKS 84-840-56-00-5686 421.19 INVOICE TOTAL: 421.19 * 2035086282 02/03/20 01 BOOKS 84-840-56-00-5686 391.28 INVOICE TOTAL: 391.28 * 2035093925 02/10/20 01 BOOK 82-000-24-00-2480 17.24 02 BOOKS 84-840-56-00-5686 236.71 INVOICE TOTAL: 253.95 * 2035094646 02/11/20 01 BOOKS 84-840-56-00-5686 789.09 INVOICE TOTAL: 789.09 * 2035098565 02/20/20 01 BOOKS 84-840-56-00-5686 868.59 INVOICE TOTAL: 868.59 * 2035098634 02/18/20 01 BOOKS 84-840-56-00-5686 360.00 INVOICE TOTAL: 360.00 * CHECK TOTAL: 4,018.38 104853 CDWG CDW GOVERNMENT INC. WWV0076 02/20/20 01 METROLOGIC USB 84-840-56-00-5635 73.56 INVOICE TOTAL: 73.56 * CHECK TOTAL: 73.56 104854 DELAGE DLL FINANCIAL SERVICES INC 65685648 11/09/19 01 DEC 2019 COPIER LEASE 82-820-54-00-5462 194.48 INVOICE TOTAL: 194.48 *Page 3 of 9
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 03/02/20 UNITED CITY OF YORKVILLE TIME: 12:06:18 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 03/09/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104854 DELAGE DLL FINANCIAL SERVICES INC 66897470 02/08/20 01 MAR 2020 COPIER LEASE 82-820-54-00-5462 194.48 INVOICE TOTAL: 194.48 * CHECK TOTAL: 388.96 104855 DEMCO DEMCO, INC. 6763479 01/31/20 01 CODING LABELS, POST-IT NOTES 82-820-56-00-5620 103.71 INVOICE TOTAL: 103.71 * CHECK TOTAL: 103.71 104856 ELMUSA ELM USA INC 28033 02/05/20 01 ECO PRO 2 DISC REPAIR SYSTEM 84-840-56-00-5635 1,552.75 INVOICE TOTAL: 1,552.75 * CHECK TOTAL: 1,552.75 104857 FINDAWAY FINDAWAY WORLD LLC 314774 02/15/20 01 AUDIO BOOKS 84-840-56-00-5683 153.72 INVOICE TOTAL: 153.72 * 314896 02/18/20 01 AUDIO BOOKS 84-840-56-00-5683 164.97 INVOICE TOTAL: 164.97 * CHECK TOTAL: 318.69 104858 LLWCONSU LLOYD WARBER 10468 12/30/19 01 DEC 2019 ONSITE IT SUPPORT 82-820-54-00-5462 720.00 INVOICE TOTAL: 720.00 * 10474 03/01/20 01 FEB 2020 ONSITE IT SUPPORT 82-820-54-00-5462 720.00 INVOICE TOTAL: 720.00 * CHECK TOTAL: 1,440.00Page 4 of 9
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 03/02/20 UNITED CITY OF YORKVILLE TIME: 12:06:18 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 03/09/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104859 MIDWTAPE MIDWEST TAPE 98564098 02/03/20 01 DVD 84-840-56-00-5685 26.24 INVOICE TOTAL: 26.24 * 98595575 02/10/20 01 AUDIO BOOKS 84-840-56-00-5683 119.97 02 DVDS 84-840-56-00-5685 96.71 03 AUDIO CDS 84-840-56-00-5684 211.84 INVOICE TOTAL: 428.52 * 98631562 02/18/20 01 CDS 84-840-56-00-5684 41.97 02 AUDIO BOOKS 84-840-56-00-5683 34.99 03 DVDS 84-840-56-00-5685 59.98 INVOICE TOTAL: 136.94 * 98662924 02/25/20 01 MUSIC CDS 84-840-56-00-5684 30.98 02 DVD 84-840-56-00-5685 26.24 INVOICE TOTAL: 57.22 * CHECK TOTAL: 648.92 104860 QUILL QUILL CORPORATION 4600467 02/06/20 01 COPY PAPER 82-820-56-00-5610 67.98 INVOICE TOTAL: 67.98 * CHECK TOTAL: 67.98 104861 RJONEIL R.J. O'NEIL, INC. 00111586 02/15/20 01 HVAC REPAIR 82-820-54-00-5495 295.00 INVOICE TOTAL: 295.00 * CHECK TOTAL: 295.00 104862 SOUND SOUND INCORPORATEDPage 5 of 9
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 03/02/20 UNITED CITY OF YORKVILLE TIME: 12:06:18 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 03/09/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104862 SOUND SOUND INCORPORATED R167731 02/12/20 01 MAR-APR 2020 PHONE & VOICE 82-820-54-00-5462 194.00 02 MAIL MAINTENANCE AGREEMENT ** COMMENT ** 03 MAY 2020 PHONE & VOICE MAIL 82-000-14-00-1400 97.00 04 MAINTENANCE AGREEMENT ** COMMENT ** INVOICE TOTAL: 291.00 * CHECK TOTAL: 291.00 104863 THYSSEN THYSSENKRUPP ELEVATOR CORP 3005060162 02/01/20 01 FEB-APR 2020 ELEVATOR 82-820-54-00-5462 560.01 02 MAINTENANCE ** COMMENT ** INVOICE TOTAL: 560.01 * CHECK TOTAL: 560.01 104864 TOPPERE ELISA TOPPER 02/25-29 03/02/20 01 PUBLIC LIBRARY CONFERENCE 82-820-54-00-5415 63.21 02 MILEAGE & UBER ** COMMENT ** 03 REIMBURSEMENT-TOPPER ** COMMENT ** INVOICE TOTAL: 63.21 * CHECK TOTAL: 63.21 104865 YOUNGM MARLYS J. YOUNG 021020 02/18/20 01 02/10/20 MEETING MINUTES 82-820-54-00-5462 68.25 INVOICE TOTAL: 68.25 * CHECK TOTAL: 68.25 TOTAL AMOUNT PAID: 9,890.42Page 6 of 9
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION20,766.36$ -$ 20,766.36 2,327.99$ 1,541.63$ 24,635.98$ FINANCE10,703.46 - 10,703.46 1,212.32 802.96 12,718.74$ POLICE119,550.97 2,956.22 122,507.19 723.73 8,986.02 132,216.94$ COMMUNITY DEV.19,119.67 - 19,119.67 2,169.17 1,425.29 22,714.13$ STREETS16,261.01 3,217.62 19,478.63 2,127.78 1,416.04 23,022.45$ WATER14,536.21 1,461.39 15,997.60 1,803.66 1,183.89 18,985.15$ SEWER8,891.42 31.83 8,923.25 996.74 643.80 10,563.79$ PARKS20,230.65 - 20,230.65 2,238.71 1,486.91 23,956.27$ RECREATION18,503.69 - 18,503.69 1,520.10 1,382.26 21,406.05$ LIBRARY16,945.96 - 16,945.96 1,193.40 1,276.67 19,416.03$ TOTALS265,509.40$ 7,667.06$ 273,176.46$ 16,313.60$ 20,145.47$ 309,635.53$ TOTAL PAYROLL309,635.53$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYFebruary 7, 2020Page 7 of 9
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,900.00 - 3,900.00 - 298.35 4,198.35 ADMINISTRATION20,081.96 - 20,081.96 2,243.15 1,482.10 23,807.21 FINANCE11,203.47 - 11,203.47 1,251.42 829.74 13,284.63 POLICE113,548.73 3,124.77 116,673.50 723.73 8,513.29 125,910.52 COMMUNITY DEV.21,059.10 - 21,059.10 2,352.30 1,550.69 24,962.09 STREETS16,451.03 2,623.21 19,074.24 2,061.33 1,387.52 22,523.09 WATER14,594.43 - 14,594.43 1,630.20 1,066.73 17,291.36 SEWER9,624.25 - 9,624.25 1,075.02 695.86 11,395.13 PARKS20,347.86 - 20,347.86 2,229.96 1,485.74 24,063.56 RECREATION18,759.05 - 18,759.05 1,511.74 1,396.10 21,666.89 LIBRARY17,077.72 - 17,077.72 1,176.64 1,275.24 19,529.60 TOTALS267,555.94$ 5,747.98$ 273,303.92$ 16,255.49$ 20,050.85$ 309,610.26$ TOTAL PAYROLL309,610.26$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYFebruary 21, 2020Page 8 of 9
Library CC Check Register (Pages 1‐ 2)02/25/2020 $2,417.98
Library Check Register (Pages 3 ‐ 6)03/09/2020 9,890.42
Lincoln Financial ‐Feb. 2020 Life Ins 02/11/2020 $28.94
IPRF ‐ Mar. 2020 Workers Comp 02/11/2020 992.37
First Non‐Union‐1st QTR 2020 Unemployment Ins 02/11/2020 332.90
Illinois State Police‐Background Checks 02/25/2020 28.25
Blue Cross /Blue Shield‐Mar. 2020 Health Ins 02/25/2020 5,537.74
Blue Cross /Blue Shield‐Mar. 2020 Dental Ins 02/25/2020 582.29
Dearborn National ‐Mar. 2020 Vision Ins 02/25/2020 84.33
Nicor ‐01/02/20‐02/01/20 services 02/25/2020 1,634.83
TOTAL BILLS PAID: $21,530.05
DATE
Bi‐weekly (Page 7)02/07/2020 19,416.03$
Bi‐weekly (Page 8)02/21/2020 19,529.60
TOTAL PAYROLL:$38,945.63
TOTAL DISBURSEMENTS:$60,475.68
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, March 9, 2020
ACCOUNTS PAYABLE
Page 9 of 9
% of Fiscal Year8%17%25%33%42%50%58%67%75%83%Year-to-Date FISCAL YEAR 2020 ACCOUNT NUMBER DESCRIPTIONMay-19June-19July-19August-19 September-19 October-19 November-19 December-19 January-20 February-20Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 58,036 298,555 12,300 25,236 278,962 22,101 7,528 - - - 702,716 699,220 100.50%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE65,634 337,641 13,910 28,540 315,483 24,994 8,513 - - - 794,715 793,028 100.21%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX1,460 - 862 103 - 1,501 - 249 911 - 5,088 5,250 96.90%82-000-41-00-4170 STATE GRANTS- - - - 21,151 - - - - - 21,151 20,000 105.76%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES434 712 492 1,669 279 1,168 231 394 572 1,146 7,097 8,500 83.49%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS1,193 882 880 990 966 475 435 188 264 901 7,175 8,000 89.68%82-000-44-00-4422 COPY FEES294 322 441 399 264 361 245 228 309 367 3,230 3,750 86.12%82-000-44-00-4439 PROGRAM FEES- 15 20 23 - - - - 6 - 64 - 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS735 680 817 1,079 1,377 1,394 1,358 1,657 1,478 1,350 11,925 10,000 119.25%82-000-45-00-4550 GAIN ON INVESTMENT- - - - - - - 3,882 - - 3,882 - 0.00%Miscellaneous82-000-48-00-4820 RENTAL INCOME200 - - 175 - 325 200 200 50 125 1,275 2,000 63.75%82-000-48-00-4850 MISCELLANEOUS INCOME1,981 370 52 - - 27 - 41 22 28 2,522 2,000 126.08%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL5,588 1,830 2,002 1,830 1,830 2,002 911 993 4,197 2,214 23,396 25,003 93.57%TOTAL REVENUES: LIBRARY 135,555 641,006 31,777 60,044 620,311 54,348 19,421 7,831 7,810 6,131 1,584,234 1,576,751 100.47%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES30,988 21,451 20,903 20,903 20,902 20,903 31,710 21,068 21,068 21,068 230,963 278,394 82.96%82-820-50-00-5015 PART-TIME SALARIES19,549 12,675 12,560 12,752 12,651 13,938 18,442 12,266 10,973 12,956 138,762 196,000 70.80%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION2,821 1,957 1,907 1,907 1,907 1,907 2,886 1,922 2,370 2,370 21,957 25,541 85.97%82-820-52-00-5214 FICA CONTRIBUTION3,804 2,552 2,501 2,516 2,508 2,607 3,774 2,492 2,400 2,552 27,706 35,544 77.95%82-820-52-00-5216 GROUP HEALTH INSURANCE11,099 5,301 5,112 5,461 5,158 5,034 7,401 5,353 6,837 6,074 62,831 81,184 77.39%82-820-52-00-5222 GROUP LIFE INSURANCE31 31 31 31 31 31 31 31 29 29 305 387 78.69%82-820-52-00-5223 DENTAL INSURANCE1,165 582 582 582 582 582 582 582 582 582 6,405 6,987 91.67%82-820-52-00-5224 VISION INSURANCE169 84 84 84 84 84 84 84 84 84 928 1,012 91.66%82-820-52-00-5230 UNEMPLOYMENT INSURANCE172 - 172 - - 172 - - - 333 849 750 113.22%82-820-52-00-5231 LIABILITY INSURANCE5,416 1,830 1,830 1,830 1,830 1,830 911 993 4,197 1,882 22,547 24,253 92.96%Contractual Services82-820-54-00-5412 TRAINING & CONFERENCES- - - - - - 163 - 305 - 468 2,000 23.38%82-820-54-00-5415 TRAVEL & LODGING- - - - - - 120 - - 1,415 1,535 1,500 102.36%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - 485 (52) 55 - - - - 488 2,000 24.41%82-820-54-00-5440 TELECOMMUNICATIONS- 832 - 842 - 422 421 708 - - 3,225 6,000 53.74%82-820-54-00-5452 POSTAGE & SHIPPING- 45 9 8 20 20 27 16 183 18 346 750 46.17%82-820-54-00-5460 DUES & SUBSCRIPTIONS1,533 13 13 - 119 1,650 1,481 1,500 313 2,877 9,499 11,000 86.36%82-820-54-00-5462 PROFESSIONAL SERVICES4,059 1,983 1,181 3,384 1,339 2,750 4,091 1,784 455 2,613 23,639 40,000 59.10%82-820-54-00-5466 LEGAL SERVICES- - - 630 - - - - - - 630 3,000 21.00%82-820-54-00-5468 AUTOMATION2,249 - - 3,804 - 4,299 - 47 3,549 614 14,561 20,000 72.80%82-820-54-00-5480 UTILITIES- - 559 774 - 825 759 1,368 - 3,377 7,662 11,130 68.84%82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE248 4,921 7,359 1,343 2,640 9,527 1,553 9,387 5,437 18,145 60,560 50,000 121.12%82-820-54-00-5498 PAYING AGENT FEES- 1,100 - 589 - - - - - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 112 437 500 528 1,011 1,691 278 634 262 5,453 8,000 68.16%82-820-56-00-5620 OPERATING SUPPLIES- 309 23 408 - - 1,256 - 360 229 2,586 3,000 86.19%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2020 BUDGET REPORTFor the Month Ended February 29, 20201
% of Fiscal Year8%17%25%33%42%50%58%67%75%83%Year-to-Date FISCAL YEAR 2020 ACCOUNT NUMBER DESCRIPTIONMay-19June-19July-19August-19 September-19 October-19 November-19 December-19 January-20 February-20Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2020 BUDGET REPORTFor the Month Ended February 29, 202082-820-56-00-5621 CUSTODIAL SUPPLIES- 1,397 - 120 918 100 49 1,166 205 2,156 6,111 8,000 76.38%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - - - - - 2,000 0.00%82-820-56-00-5671 LIBRARY PROGRAMMING- 22 61 - 376 131 178 71 50 - 888 1,000 88.84%82-820-56-00-5675 EMPLOYEE RECOGNITION- - - - 70 - - - 20 - 90 200 45.22%82-820-56-00-5685 DVD'S- - - - - - - - - - - 500 0.00%82-820-56-00-5686 BOOKS- - - 273 - 22 - 396 - - 691 1,500 46.09%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT- - - - - - - 50,000 - - 50,000 50,000 100.00%82-820-84-00-8050 INTEREST PAYMENT- 11,306 - - - - - 11,306 - - 22,613 22,613 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 585,000 - - 585,000 585,000 100.00%82-820-99-00-8050 INTEREST PAYMENT- 69,700 - - - - - 69,700 - - 139,400 139,400 100.00%TOTAL FUND REVENUES135,555 641,006 31,777 60,044 620,311 54,348 19,421 7,831 7,810 6,131 1,584,234 1,576,751 100.47%TOTAL FUND EXPENDITURES83,303 138,204 55,325 59,226 51,613 67,898 77,610 777,518 60,052 79,637 1,450,386 1,620,345 89.51%FUND SURPLUS (DEFICIT)52,251 502,802 (23,548) 818 568,697 (13,550) (58,189) (769,687) (52,242) (73,505) 133,848 (43,594) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES9,800 4,400 7,300 2,800 59,900 3,750 6,375 1,550 1,250 4,000 101,125 50,000 202.25%84-000-45-00-4500 INVESTMENT EARNINGS62 50 56 62 60 57 69 67 71 57 612 100 611.79%84-000-48-00-4850 MISCELLANEOUS INCOME- 29 - - - - - - - - 29 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL9,862 4,479 7,356 2,862 59,960 3,807 6,444 1,617 1,321 4,057 101,766 50,100 203.12%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS- - - - - - - - - 3,000 3,000 3,500 85.71%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - - - - - 15,000 0.00%84-840-56-00-5683 AUDIO BOOKS- 157 233 95 240 375 587 478 874 38 3,077 3,500 87.90%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC- - 343 100 - - - - - - 443 500 88.53%84-840-56-00-5685 DVD'S- 127 119 246 313 222 362 88 236 349 2,063 3,000 68.75%84-840-56-00-5686 BOOKS- 1,958 3,713 2,427 2,364 2,941 6,475 1,713 12,176 3,832 37,599 50,000 75.20%TOTAL FUND REVENUES9,862 4,479 7,356 2,862 59,960 3,807 6,444 1,617 1,321 4,057 101,766 50,100 203.12%TOTAL FUND EXPENDITURES- 2,241 4,408 2,867 2,918 3,538 7,424 2,279 13,286 7,220 46,181 75,500 61.17%FUND SURPLUS (DEFICIT)9,862 2,238 2,948 (5) 57,042 269 (980) (662) (11,965) (3,163) 55,585 (25,400) 2
February YTD % of FY 2020
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes -$ 1,497,431$ 100.3% 1,492,248$ 1,457,087$ 2.77%
Intergovernmental
Personal Property Replacement Tax -$ 5,088$ 96.9% 5,250$ 3,510$ 44.96%
State Grants - 21,151 105.8% 20,000 25,211 -16.10%
Total Intergovernmental -$ 26,239$ 103.9% 25,250$ 28,721$ -8.64%
Library Fines 1,146$ 7,097$ 83.5% 8,500$ 7,557$ -6.09%
Charges for Services
Library Subscription Cards 901$ 7,175$ 89.7% 8,000$ 8,062$ -11.00%
Copy Fees 367 3,230 86.1% 3,750 3,436 -6.00%
Program Fees - 64 0.0% - 1 6285.00%
Total Charges for Services 1,268$ 10,468$ 89.1% 11,750$ 11,499$ -8.96%
Investment Earnings 1,350$ 15,807$ 158.1% 10,000$ 9,957$ 58.75%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00%
Rental Income 125 1,275 63.8% 2,000 1,175 8.51%
DVD Rental Income - - 0.0% - 1,133 -100.00%
Miscellaneous Income 28 2,522 126.1% 2,000 509 395.35%
Transfer In 2,214 23,396 93.6% 25,003 22,396 4.47%
Total Miscellaneous & Transfers 2,367$ 27,192$ 93.8% 29,003$ 25,212$ 7.85%
Total Revenues and Transfers 6,131$ 1,584,234$ 100.5% 1,576,751$ 1,540,033$ 2.87%
Expenditures
Library Operations 79,637$ 1,450,386$ 89.5%1,620,345$ 1,395,221$ 3.95%
50 Salaries 34,024 369,725 77.9% 474,394 357,860 3.32%
52 Benefits 13,906 143,527 81.7% 175,658 142,888 0.45%
54 Contractual Services 29,060 124,302 83.4% 149,080 84,360 47.35%
56 Supplies 2,647 15,819 65.4% 24,200 18,013 -12.18%
99 Debt Service - 797,013 100.0% 797,013 792,100 0.62%
Total Expenditures and Transfers 79,637$ 1,450,386$ 89.5% 1,620,345$ 1,395,221$ 3.95%
Surplus(Deficit) (73,505)$ 133,848$ (43,594)$ 144,812$
*February represents 83% of fiscal year 2020
UNITED CITY OF YORKVILLE
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended February 29, 2020 *
Fiscal Year 2019
For the Month Ended February 28, 2019
May June July August September October November December January February March April2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020Library Operations Old Second $ 408,036 $ 625,661 $ 589,917 $ 562,731 $ 831,380 $ 805,514 $ 750,913 $ 623,271 $ 579,186 $ 508,036 Building Development FeesOld Second 90,345 87,625 89,174 93,668 93,111 150,030 146,425 150,588 138,924 133,010 Library Operations IMET * 8,007 8,007 8,007 8,007 8,007 8,007 8,007 4,126 4,126 4,126 Library Operations Illinois Funds 211,592 212,013 212,444 212,841 234,376 234,758 235,099 235,442 235,779 236,089 Total: $ 717,980 $ 933,307 $ 899,542 $ 877,248 $ 1,166,874 $ 1,198,309 $ 1,140,444 $ 1,013,427 $ 958,014 $ 881,261 $ - $ - * RestrictedPAYROLL1ST PAY PERIOD18,476$ $ 19,369 $ 18,734 $ 19,355 $ 19,306 $ 19,493 $ 19,188 $ 18,602 $ 17,566 $ 19,566 2ND PAY PERIOD19,361 19,417 19,287 18,873 18,814 20,011 19,374 19,297 19,395 19,530 3RD PAY PERIOD 19,324 - - - - - 18,401 - - - Total 57,162$ 38,786$ 38,021$ 38,228$ 38,120$ 39,504$ 56,962$ 37,898$ 36,962$ 39,096$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of February 29, 2020FISCAL YEAR 2020
DATE: 03/02/2020 UNITED CITY OF YORKVILLE PAGE: 1TIME: 14:41:46 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 10PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2019 BEGINNING BALANCE 74,987.16 AP-190513B 05/06/2019 01 BOOKS BAKER & TAYLOR 104703 2034422390-B 58.24 05/06/2019 02 BOOKS BAKER & TAYLOR 104703 2034437996-B 60.16 05/06/2019 03 WASHER TOSS GAME, CRAFT ORIENTAL TRADING CO 104706 695971245-01 69.31 AP-190525MB 05/14/2019 25 AMAZON-SCREEN LIGHTING KIT, FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 413.89 05/14/2019 26 JEWEL-COOKIE TRAY FOR PATRON FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 42.96 GJ-190531LB 06/03/2019 06 May 2019 Deposits 487.00 CR-C190521 05/21/2019 06 KONICA MFP REIMB 006 0000000012 100.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 644.56 587.0002 AP-190610B 06/04/2019 01 BOOKS BAKER & TAYLOR 104718 2034546750 20.69 06/04/2019 02 JULY 201, 2019 MAGIC AND ART DANIEL LAIB 104721 552 300.00 AP-190618M 06/18/2019 01 FABRICATE AND INSTALL A MAIN AURORA SIGN CO 104730 190511-1 12,497.00 AP-190625MB 06/20/2019 139 AMAZON-IPAD, ENVELOPES, FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 686.29 06/20/2019 140 AMAZON-IPAD CASE FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 14.99 06/20/2019 141 PANERA-3 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 142 GRACE COFFEE-2 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 20.00 06/20/2019 143 AMAZON-MOVIE CLAPPER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 9.54 06/20/2019 144 AMAZON-MOVIE PARTY PROPS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 58.94 06/20/2019 145 TARGET-DVDS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 38.00 06/20/2019 146 STARBUCKS- 3 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 147 NCG-GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 78.00 06/20/2019 148 AMAZON-RED CARPET ISLE RUNNER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 49.99 06/20/2019 149 AMAZON-BEISTLE CUTOUTS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 12.90 _________________________________ TOTAL PERIOD 02 ACTIVITY 13,846.34 0.0003 AP-072919VD 07/29/2019 03 BOOKS FOR FRIENDS :VOID 104738 THE READING WAREHOUS 194537 148.83 AP-190708 07/01/2019 01 BOOKS BAKER & TAYLOR 104731 2034568271 66.09 07/01/2019 02 BOOKS BAKER & TAYLOR 104731 2034591302 56.95 07/01/2019 03 BOOKS FOR FRIENDS SUMMER THE READING WAREHOUS 194537 148.83 AP-190725M 07/22/2019 166 BOEGERS LANDSCAPE-FOUNTAIN FIRST NATIONAL BANK 900077 072519-D.DEBORD 449.00 07/22/2019 167 GROUND EFFECTS-MEXICAN PEBBLES FIRST NATIONAL BANK 900077 072519-J.WEISS 8.05 07/22/2019 168 READING WAREHOUSE-BOOKS FIRST NATIONAL BANK 900077 072519-J.WEISS 148.83 07/22/2019 169 MENARDS-PLANTER, DIRT, PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 161.79 07/22/2019 170 MENARDS-PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 39.74 07/22/2019 171 TARGET-SUMMER READING PROGRAM FIRST NATIONAL BANK 900077 072519-J.WEISS 69.89 GJ-190731LB 08/02/2019 06 July 2019 Deposits 449.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,149.17 597.8304 AP-190812 08/05/2019 01 2 BRICKS KING & SONS MONUMENT 104748 071119 60.00 GJ-190831LB 09/03/2019 07 August 2019 Deposits 265.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 60.00 265.0005 AP-190909 09/04/2019 01 2019 ICE CREAM SOCIAL MUSICAL CHARLES E. STEWART 104766 091419 300.00 GJ-190930LB 10/01/2019 05 September 2019 Deposits 750.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 300.00 750.0006 AP-191014 10/01/2019 01 MAIN MONUMENT SIGN AURORA SIGN CO 104774 190511-2 12,997.00
DATE: 03/02/2020 UNITED CITY OF YORKVILLE PAGE: 2TIME: 14:41:47 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 10PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________06 AP-191014 10/01/2019 02 BOOKS BAKER & TAYLOR 104776 2034756989 151.18 10/01/2019 03 BOOKS BAKER & TAYLOR 104776 2034770138 9.77 10/01/2019 04 BOOKS BAKER & TAYLOR 104776 2034784292 27.27 AP-191025M 10/15/2019 207 WALMART-MOVIE SNACKS FIRST NATIONAL BANK 900080 102519-S.AUGUSTINE 10.44 GJ-191031LB 11/01/2019 06 Oct 2019 Deposits 1,598.12 _________________________________ TOTAL PERIOD 06 ACTIVITY 13,195.66 1,598.1207 AP-191118 11/13/2019 01 BOOKS BAKER & TAYLOR 104791 2034803424 690.22 11/13/2019 02 BOOKS BAKER & TAYLOR 104791 2034810164 25.18 11/13/2019 03 BOOKS BAKER & TAYLOR 104791 2034826890 41.85 11/13/2019 04 BOOKS BAKER & TAYLOR 104791 2034844604 62.88 11/13/2019 05 BOOKS BAKER & TAYLOR 104791 2034868770 22.11 11/13/2019 06 DINOSAUR CUTOUTS, INFLATABLE ORIENTAL TRADING CO 104803 698860024-01 53.64 AP-191125M 11/14/2019 208 MENARDS-TARP FIRST NATIONAL BANK 900081 112519-D.DEBORD 7.57 11/14/2019 209 AMAZON-BOOKS FIRST NATIONAL BANK 900081 112519-E.TOPPER 152.64 11/14/2019 210 BOOK PAGE-ANNUAL SUBSCRIPTION FIRST NATIONAL BANK 900081 112519-E.TOPPER 576.00 11/14/2019 211 AMAZON-PLASTIC COINS FIRST NATIONAL BANK 900081 112519-E.TOPPER 14.95 11/14/2019 212 NCG-GIFT CARD FIRST NATIONAL BANK 900081 112519-E.TOPPER 25.00 11/14/2019 213 JEWEL-REFRESHMENTS FOR CHILI FIRST NATIONAL BANK 900081 112519-J.WEISS 16.28 11/14/2019 214 PANERA-REFRESHMENTS FOR FIRST NATIONAL BANK 900081 112519-S.AUGUSTINE 14.99 11/14/2019 215 JEWEL-REFRESHMENTS FOR FIRST NATIONAL BANK 900081 112519-S.AUGUSTINE 22.76 11/14/2019 216 JEWEL-REFRESHMENTS FOR OCT FIRST NATIONAL BANK 900081 112519-S.AUGUSTINE 16.97 GJ-191130LB 12/02/2019 06 November 2019 Deposits 150.00 _________________________________ TOTAL PERIOD 07 ACTIVITY 1,743.04 150.0008 AP-191224M 12/12/2019 175 AMAZON-POPCORN FIRST NATIONAL BANK 900082 122419-E.TOPPER 11.13 12/12/2019 176 AMAZON-BEAN BAG CHAIRS, FIRST NATIONAL BANK 900082 122419-E.TOPPER 138.38 12/12/2019 177 TARGET-SUPPLIES FOR POLAR FIRST NATIONAL BANK 900082 122419-J.WEISS 109.87 12/12/2019 178 DOLLAR TREE-HOLIDAY PROGRAM FIRST NATIONAL BANK 900082 122419-J.WEISS 33.00 GJ-191231LB 01/06/2020 06 December 2019 Deposits 769.37 _________________________________ TOTAL PERIOD 08 ACTIVITY 292.38 769.3709 AP-200125M 01/17/2020 144 WALMART-SUPPLIES FOR POLAR FIRST NATIONAL BANK 900083 012520-J.WEISS 31.50 01/17/2020 145 AMAZON-HARRY POTTER CANDY FIRST NATIONAL BANK 900083 012520-TOPPER 20.52 GJ-200131LB 02/03/2020 07 January 2020 Deposits 1,325.91 _________________________________ TOTAL PERIOD 09 ACTIVITY 52.02 1,325.9110 GJ-200229LB 03/02/2020 06 February 2020 Deposits 50.00 AP-20025M 02/12/2020 212 AMAZON-SHRINKY DINKS FIRST NATIONAL BANK 900084 022520-E.TOPPER 20.12 02/12/2020 213 JEWEL-POP-CORN FIRST NATIONAL BANK 900084 022520-S.AUGUSTINE 12.97 _________________________________ TOTAL PERIOD 10 ACTIVITY 33.09 50.00 TOTAL ACCOUNT ACTIVITY 31,316.26 6,093.23 ENDING BALANCE 49,764.13 GRAND TOTAL 0.00 49,764.13 TOTAL DIFFERENCE 0.00 49,764.13
LIBRARY DIRECTOR REPORT—February 2020
Facilities Management- Sound, Inc was called as our security cameras are not working.
Discovered that 6 cameras and the server are not operating. All will be replaced under our
Maintenance Agreement. Thanks, Russ for your help on this. We purchased a new
commercial vacuum cleaner for the Maintenance staff. This was a previous discussion at
the Facilities Group that I attended. The Maintenance staff are pleased with the new
vacuum’s performance. The Alarm Company came out to adjust the sensitivity on the
second-floor cameras as we were getting calls that the cameras were picking up motion.
No problem since the adjustment. Patrons were complaining about the smelly, dark hot
water in the bathrooms. We posted signage to ask people to use the cold water only.
Staff – Robin Owens (Youth Services) has submitted her resignation as she is moving out
of state. We have placed an ad in the Kendall Record and are accepting applications.
Also, posted on the RAILS job listing and the City web site.
Library Operations- The digital sign is working nicely and a great addition.
Budget Meeting was held with Rob Frederickson from the City Finance Department to go
over the preliminary budget. Completed and submitted the Illinois Illinet Traffic Survey
and the Accreditation form as required by the State Library.
Community Survey We currently have 174 completed surveys with the majority being
done online. It will appear on the bottom of the water bill the beginning of March. The
results will be presented at the April Board meeting.
PLA Conference- Thank you to the Board for supporting my attendance at the Public
Library Conference in Nashville. A report will be made at the April Board meeting. At
the manager’s meeting on March 11th I will give a report to the managers and highlight
ideas that we will be discussing and how our departments can initiate some of them here.
Friends- The Friends of the Library have been volunteering in the Library by cleaning
shelves and creating bulletin boards in the Youth Services department. We are grateful
for their help. We continue to provide our Wish List to them for funding.
Programs, Activities
Adult Programs
Friends Meeting 15
Threads and More 8
Lunch Bunch 11
Men’s Book Club 8
Harriet Tubman Program 45
Monday movie 20
Volunteer Help Tutorial 5
Passive Programs
Includes the puzzles, chess board and art wall. Total 60
TOTAL ADULT ATTENDANCE 112
Children Programs Drop-In Storytime (4) 35
Tots and Toddlers (2) 43
Book Club (Grades 1-2) 12
Book Club (Grades 3-5) 8
Lego 21
LEGO Duplo 16
Panera (2) Story Time 29
Morning/Afternoon Read 8
TAG (2) 12
Literacy Centers 37
Read with Paws 5
Window Art 8
Chess Club 12
Magic the Gathering 8
Books for Bingo 36
Home School Hangout 34
TOTAL CHILDREN’S ATTENDANCE 324
Passive programs included: Games, teen coloring, teen movie fun, love the library
craft, paper airplanes, code with beads, Pokémon scavenger hunt, Pokémon word search
and Pokémon ball.
TOTAL PARTICIPATION FOR PASSIVE PROGRAMS 274
Winter Read: January 2, 2020-February 29, 2020
Approximately 80 participants earned raffle tickets for reading. Grand raffle winners
received 1 of 2 $25 gift cards to Target provided by the Friends.
Computer Use Adult 425
Young Adult 35
Children 29
TOTAL COMPUTER USE 489
Database & E-book Use
Ancestry 108 Omni E-Book 732
E-Audio 418 (286 Users) E-Read IL 31 E-Book Audio 91 (43 Users)
Circulation Checkouts 11,635
New Patrons Added 62
New Items Added 592
Teen Volunteers Mikayla Mika, Juleah Richardson, Lexi Mika, Joey Koenig, Leah
Nieman, Mikayla Moi, Abby Thorne, Naytona Faedtke, Elliana Black, Brooklyn Souza,
and Natalie Ferrer.
Adult Volunteers Nancy Aschauer, Sands McCormick Uridil, Brad Smith, Brian
Krupicka and Joe Gillespie.
Meeting Room 1 Rental, 11 Programs
Proctored Test 1
Patron Count 5,449
YORKVILLE STATISTICS FOR FY20 PrairieCat
Month
All
Transacti
ons
web
renewals
checkouts
+ renewals checkouts renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Patrons
added
e-
commerc
e
MAY 14,800 6,868 5,767 1,101 395 1,663 5,873 775 1,329 313 436 59 418.35
JUNE 17,904 9,107 7,996 1,111 395 1,529 6,873 1,012 1,246 310 341 170 325.65
JUL 18,576 8,666 7,399 1,267 503 1,687 7,720 948 1,280 329 285 115 296.35
AUG 15,509 6,921 5,871 1,050 421 1,707 6,460 966 1,396 269 310 108 130.35
SEP 13,372 833 6,071 5,661 410 415 1,665 5,221 821 1,362 199 285 101 235
OCT 14,990 843 6,589 6,198 391 532 1,785 6,084 886 1,439 208 607 84 204.25
NOV 14,012 1069 5,975 5,632 343 491 1,676 5,870 779 1,345 265 484 74 518.09
DEC 11,635 697 4,851 4,531 320 397 1,385 5,002 700 1,085 156 592 62 822.49
JAN 14,178 860 6,505 6,179 326 453 1,936 5,284 984 1,530 425 558 95 290.1
FEB 14,140 837 6,311 5,966 345 394 1,877 5,558 959 1,531 265 472 79
MAR
APR
DATABASE USEAGE FOR FY20
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 7 16 17 35 34 71 30 629 398 259 0 22 7
JUN 62 108 1 2 33 58 31 717 401 279 0 11 5
JUL 97 81 2 2 47 78 36 794 433 289 0 11 14
AUG 92 44 4 13 50 94 39 658 394 281 0 23 19
SEP 108 39 7 30 44 78 47 668 414 272 0 25 11
OCT 15 13 10 31 51 98 43 737 446 284 2 25 14
NOV 381 265 2 6 33 68 39 667 432 268 0 15 17
DEC 29 26 1 1 34 60 36 663 432 278 1 11 5
JAN 20 18 4 12 22 80 36 748 498 297 1 15 12
FEB 108 85 0 0 31 91 43 732 418 286 0
MAR
APR
Meeting Room Policy
The policies governing the use of the meeting rooms of the Yorkville Public
Library are in accordance with the Library Bill of Rights which states that
“Libraries which make exhibit space and meeting rooms available to the public
they serve should make such facilities available on an equitable basis, regardless
of the beliefs or affiliations of individuals or groups requesting their use”.
A. Meeting Room Policy
Priority for the use of the Library’s Meeting Rooms will be given in the
following order:
1. Library-sponsored meetings / programs.
2. Educational, cultural and civic, and public information events of nonprofit
organizations, whose membership includes residents of the City of Yorkville.
3. Educational, cultural and civic and public information of nonprofit organizations outside
the City of Yorkville.
Exclusions
Private social functions.
Programs that are not suitable for the library’s physical facilities.
For-profit groups soliciting or selling products or services.
Programs not in keeping with the library’s goals and objectives which would interfere with the
library’s work by causing excessive noise, a safety hazard, security risk, etc.
Gambling, crafts, games or other recreational activities.
M/2
Fees & Room Reservation
Fees are intended to cover the library’s maintenance and overhead costs. It is the Library Board’s
intention that the Library’s Public Meeting rooms should be self-supporting. Meeting room fees
will be reviewed annually by the Library Board.
A fee for each meeting room must accompany the room reservation application. The fee will be
returned if the application is denied. Please call for room availability. The fee (or base rate) covers
up to three hours of meeting room use. Beyond three hours, there is an additional hourly rate.
Cancellations made less than 48 hours before scheduled meeting will forfeit the fee.
Non-Profit
Educational, cultural, civic, and public information events.
Meeting Room
Base rate (3 hours) $50.00
Additional hourly rate $15.00
Clean up fee if food is served $25.00
City of Yorkville and its entities will be exempt from paying a fee.
For Profit
Meeting Room
Base Rate (3 hours) $75.00
Additional hourly rate $25.00
Clean up fee if food is served $25.00
Security Deposit
1. A $50.00 security deposit will be required.
2. The security deposit will be returned provided there has been no damage or excessive
clean up needed. If cost or repairs are in excess of the deposit, the applicant will be billed
the difference.
Security deposits from groups meeting monthly may be rolled over to the next
meeting.
If a deposit is forfeited due to a cleanup fee, a new deposit will be required.
Equipment Available
1. Stacking chairs
2. Tables
3. White board easel
4. Projector & Screen
5. Kitchen
6. Lectern
Revised 8/13/18
M/3
Regulations for use of the Meeting Room
1. No smoking or tobacco product use.
2. All illegal substances are prohibited.
3. No alcoholic beverages are allowed.
4. Groups using the meeting room or kitchen are responsible for leaving the room as they
found them and reimbursing the library for any damage that may occur to library owned
furniture, equipment, or to the library facility. Future use of the meeting rooms may be
withheld from groups that have caused damage to the rooms, to the carpet, equipment,
furniture or caused a disturbance in the library and / or failed to comply with the established
rules of the library.
5. Groups must supply their own coffee, cream, sugar and paper products. The library will
provide a coffeepot.
6. Only light refreshments are permitted.
7. All appliances must be left unplugged.
8. The library does not provide storage or assistance in carrying supplies and materials to the
meeting room.
9. Organizations may not use the name, telephone, or address of the library, even on a
temporary basis, except for notification of location of a specific meeting. The library will
not receive non-emergency calls or take messages for individuals or organizations.
10. Promotion of non-library-sponsored events must not imply library sponsorship or
endorsement.
11. The library does not supply space for groups needing a place to store their supplies or
equipment.
12. The library does not have personnel to assist groups, operate equipment, or help arrange
exhibits.
13. No signs will be displayed anywhere outside the building.
14. Nothing may be attached to the walls, ceiling, floor, furniture, or doors. A bulletin board
is available during the meeting time.
15. Minors (under 18 years of age) may use the meeting room under direct and constant
supervision of adults, who will assume full responsibility for activities and conditions.
There must be one adult for every 10 minors at non-library related meetings.
16. Babysitting service for the children of persons attending meetings is not provided by the
library. Meeting room attendees may not leave children less than nine eleven years old
unattended in the library, in accordance with library policy. No child less than eleven years
old may be left unattended in the meeting room or kitchen.
17. Additional electrical equipment, other than that provided by the library, is not permitted in
the kitchen or meeting room without prior approval by the library Director.
18. Because of the demand for use of the meeting room, the library may not be able to
accommodate groups desiring multiple meetings. Reservations may be made up to one
year in advance.
19. No organized religious services are allowed
M/4
20. When it is necessary to cancel a reservation, the library should be notified as soon as
possible. Cancellation less than 24 48 hours prior to the scheduled event may result in
forfeiture of the meeting room fee.
21. Hazardous materials including, but not limited to paints, solvents, and explosives are
prohibited. No candles or use of any incendiary items are permitted.
22. For fire safety reasons the number of attendees permitted in the large meeting room is
limited to a sitting audience of 149.
23. The library reserves the right to prohibit any activities not specifically addressed in these
policies at any time.
24. In addition to the rules of conduct, all other library’s policies will apply to the
meeting room.
25. A Library staff member may be present at any time during the meeting or function.
The Yorkville Public Library assumes no liability for personal injuries or for loss of property while
in or on the library premises.
M/5
Yorkville Public Library
LIBRARY MEETING ROOM RESERVATION
Date of Request: _______________________________________________________________
Name of Organization: ___________________________________________________________
Organization Address: ___________________________________________________________
Contact Person: ________________________________________________________________
Telephone Number of Contact Person: ______________________________________________
Purpose of Meeting: _____________________________________________________________
Meeting Date & Start Time: ______________________________________________________
Duration of Requested Use: ________________
Number of Participants Expected (maximum occupancy 149): ___________
Room Rates (3-hour Base Rates): Non-Profit: $50.00 / For-Profit: $75.00
Make check payable and send along with this completed form to: Yorkville Public Library
902 Game Farm RD
Yorkville, IL 60560
Date payment received: __________Staff: _____________
Your check will hold the room for your scheduled meeting date. If your organization
cancels at least 48 hours in advance of the scheduled date, your check will be returned.
Additional charges: Non-Profit: Extra hourly rate $15:00/ clean up fee if food is served $25.00
For-Profit: Extra hourly rate $25:00/ clean up fee if food is served $25.00
Additional Charges Assessed: _____________________________Staff: ______________
Additional Charges Paid: _________________________________Date: ______________
I have read the attached Yorkville Public Library Meeting Room Policy and I agree that my group
or organization will abide by the provisions of the policy. I further attest that I am an authorized
representative of the group, agree to ensure that the group conforms to the provisions of this
policy, and assume responsibility for any non-compliance.
Sign Full Name _____________________________________________________________
PROPOSAL
Yorkville Library - Security System Upgrades 1 of 7
January 7, 2020
Elisa R. Topper Phone: 630.553.4354 ext. 117
Library Director E-Mail: Elisa.topper@yorkville.lib.il.us
902 Game Farm Road
Yorkville, Il 60560
Project: Security System Upgrades
Subject: Security Proposal
Dear Mrs. Topper,
Thank you for allowing Sound Incorporated the opportunity to provide you with a proposal for
the Security System for the Yorkville Library. We have made every effort to be complete and
thorough in our proposal which is based on the information we have discussed during our site
meeting about the upgrades. Please keep in mind that we have worked with our suppliers and
manufacturers and valued engineered the system to fit the size and scope of work of the
system.
Enclosed please find Sound Incorporated’s proposal package which includes the following
documents:
1. Total Investment
2. List of equipment
3. Warranty
4. Clarifications
5. Terms
Our team of professionals is looking forward to working with you. After you have reviewed our
proposal, we would like to have an opportunity to sit down with you and review our scope of
work and design of the system.
Should you have any questions, please contact me at (630) 369-2900 extension 3181.
Sincerely,
SOUND INCORPORATED
Michael Banish
Senior Account Executive
PROPOSAL
Yorkville Library - Security System Upgrades 2 of 7
Total Investment
For
Yorkville Library - Security System Upgrades
Access Control System Upgrade / Replacement $ 18,000.00
Accept _______ Decline _______
Burglar Alarm / Intrusion System Upgrade / Replacement $ 6,000.00*
Accept _______ Decline _______
Camera Surveillance System Upgrade / Replacement $ 12,500.00
Accept _______ Decline _______
* Additional paper work / agreement documents are required to be signed prior to the commencement of the
Maintenance Agreement.
IP Camera upgrades – Unit Pricing
The following are costs associated with replacing existing analog cameras with new IP, 1080P
camera domes.
This following cost include; removing the existing analog camera, installing the new IP, 1080P
dome camera, IP over Coax convertors (this allows the ability to reuse the existing cable without
having to pull new network cable) and programming.
Interior Camera $ 1,600.00 each
Exterior Camera $ 1,750.00 each
PROPOSAL
Yorkville Library - Security System Upgrades 3 of 7
The following equipment shall be furnished and installed:
Access Control Upgrade / replacement
1 Labor Download if possible existing data base / configuration and card
holder information and load into new software.
1 S2-NB16-E2R-WM Includes 16 portal license and 1 ACM blade in wall mount enclosure
with 6 available expansion slots.
1 Labor Rewire existing system and transfer over to new wall mount
security system controller
5 S2-ACM Access control application extension blade with support for 2 OSDP
or 2 Wiegand readers, 4 inputs and 4 outputs.
12 S2-R11320-05TB 13.56MHz and 125kHz support for Mifare/DESFire EV1 Open
Encoding, HID Proximity, LenelProx, and ProxLite credentials.
Bluetooth Low Energy for future Lenel BlueDiamond Mobile
smartphone credential support. Connects to access panel via
Wiegand or OSDP with Secure Channel encryption support.
Terminal Block connection, Black.
Burglar Alarm / Intrusion System
1 VISTA-128BPT Commercial Intrusion Alarm Panel
1 6160 Keypad
1 467 Battery
1 WAVE2 Siren
7 4208U 8-Zone Expander Module
1 Labor Rewire existing Intrusion Devices; (32) motion detectors & (16)
contacts to the new panel for monitoring.
1 Stock GSM Radio
Camera Surveillance System Upgrade / Replacement to IP/Hybrid
Unit
1 BP12TV3C Bundled PowerPro 12TB 32 CV 20/20 CV PRO Hybrid Channels
includes 12TB storage capacity Intel Xeon; 16GB RAM; Windows 10
IOT; 3 Year Basic Warranty and software updates included.
NOTE: 32 1080p - 25 % growth - 10FPS - 50% based motion recording
1 Labor Clean up rack, disconnect old DVR's, extend cable to new hybrid
NVR and dress.
UNIT Prices for Camera replacement
Interior Camera
1 AXIS P3225-V MKII Day/night fixed dome with support for WDR – Forensic Capture and
Lightfinder. Discreet, dust and IK08 vandal-resistant indoor casing.
PROPOSAL
Yorkville Library - Security System Upgrades 4 of 7
Varifocal 3-10.5 mm P-Iris lens, remote focus and zoom. Multiple,
individually configurable H.264 and Motion JPEG streams. HDTV
1080p at 30 fps with WDR, and up to 60 fps with WDR disabled.
Axis’ Zipstream technology for reduced bandwidth and storage
needs. Video motion detection and active tampering alarm.
Memory card slot for optional local video storage. Power over
Ethernet. Midspan not included. Includes mounting bracket for
wall/ceiling or junction boxes.
Exterior Camera
1 AXIS P3225-VE MKII Day/night fixed dome with support for WDR – Forensic Capture and
Lightfinder. IK10 vandal-resistant outdoor casing. Varifocal 3-10.5
mm P-Iris lens, remote focus and zoom. Multiple, individually
configurable H.264 and Motion JPEG streams. HDTV 1080p at 30 fps
with WDR, and up to 60 fps with WDR disabled. Axis’ Zipstream
technology for reduced bandwidth and storage needs. Video
motion detection and active tampering alarm. Memory card slot for
optional local video storage. Power over Ethernet. Midspan not
included. Includes mounting bracket for wall/ceiling or junction
boxes.
Coax / IP Convertors
1 Vi2401A 1-port Ethernet Extender over coax
1 Vi2400A 1-port Ethernet Extender over coax -- MINI --
1 Vi2201 PoE + Midspan
Warranty and Maintenance
The equipment furnished and installed by Sound Inc. under this proposal shall be warranted for
one (1) year. Batteries both internal and external, used for system power back up are
consumables, and are not covered by warranty. The normal working life is two years and they
should be replaced on a two-year schedule.
Sound Incorporated offers an extended Warranty and Maintenance plan to cover all labor and
equipment for service calls during years 2 – 5 for your systems. This plan will be based on your
requirements.
PROPOSAL
Yorkville Library - Security System Upgrades 5 of 7
Clarifications
The following are Clarification points to be addressed to assume proposal as a complete
package.
• All work to be completed during normal business hours (7:00AM to 3:30PM, Monday
thru Friday excluding holidays)
• Please allow 4-6 weeks for equipment, engineering, scheduling and coordination.
• Sound Inc will need free access to all areas related to the work.
• The proposal does not include any raceway, conduit, sleeves, coring, back boxes or 120
VAC power, where required.
• All painting and patching, if required, done by others.
• All card reader data entry by others.
• All issuance of badges by others.
• Fire Alarm contractor is to supply us the necessary points to interface the security
system with the fire alarm system. These points must be provided at our panel
locations.
• Owner to provide all the necessary IP addresses for the network devices.
• All Servers, PCs require a minimum of Microsoft Windows 10 operating system.
• Should any existing equipment, or communications media (i.e. cables, fiber optics, etc.)
be used on this contract Sound Incorporated does not warrant the oper ation of said
equipment, and as such should any faults be found with existing equipment, we reserve
the right to make additional charges to rectify such faults. All such faults will be
reported to the client prior to rectification.
• Surge Suppressors are required to be working and in place for system components
where applicable.
• Thermal management by owner as required for air flow on proposed equipment.
• Due to the volatile market, this proposal can only be valid for a maximum of sixty days
and may be subject to cost adjustment resulting from manufacture component
shortages, international production crises, market equipment values, etc…
• Drawings not included.
• Owner to provide us with a list of contacts, phone numbers and e-mail addresses for the
individuals that will be involved in the project and training session. One up to two-hour
training class has been allocated. Any supplemental training will require additional cost,
of which is not included in this proposal.
Terms
30% due upon order acknowledgement, 30% due upon equipment delivery, 30% due upon
completion, 10% due upon acceptance.
***Leasing Options Available***
PROPOSAL
Yorkville Library - Security System Upgrades 6 of 7
TERMS AND CONDITIONS
1. Creation of a Security Interest.
Until such time as Buyer has paid the agreed purchase price, Seller hereby retains and Buyer hereby grants a purchase
money security interest in the described equipment. In connection therewith, Buyer agrees to execute all instruments
(including financing statements) deemed necessary by Seller under applicable law to establish, maintain and continue
perfected Seller’s purchase money security interest in the equipment or otherwise protect its rights in and to said
equipment. Buyer hereby authorizes Seller as its attorney-in-fact to execute and file, on Buyer’s behalf, any such UCC
Financing Statement.
2. Limitation and Exclusion of Warranties.
Seller Hereby warrants the described equipment against defective parts for a period of one (1) year from the date of
installation and warrants that the installation of said equipment shall be performed in a workmanlike manner. Buyer’s
exclusive remedy under these warranties shall be the repair and replacement by Seller at Seller’s expense of
nonconforming equipment of parts thereof.
The Warranty does not extend to any equipment which has been (1) subject to misuse, neglect, accident or abuse, (b)
damaged by acts of God, exposure to elem ents of weather, inadequate or surplus utility power, power surges, insufficient
heating/ventilating/air conditioning (HVAC), HVAC failure or causes other than ordinary use (It is the buyer’s responsibility
to regulate and filter any and all necessary power requirements and to supply and maintain a static free environment to
insure system integrity), (c) wired, repaired or altered by anyone other than Seller without Seller’s express and prior
approval, (d) improperly installed by someone other than Seller, its subcontractors or affiliates, (e) used in violation of
instructions furnished by Seller. In no event shall Seller be liable for consequential or incidental damages arising out of a
breach of any warranty or any other provision contained herein. Seller may suspend warranty work if the purchase price is
not paid in full when due and shall not be required to recommence warranty work until all obligations of Buyer under this
Agreement are satisfied in full; provided, however, that nothing hereunder shall extend in the warranty period beyond one
(1) year from the date of installation.
THIS WARRANTY IS THE ONLY WARRANTY GIVEN BY SELLER, AND ALL OTHER WARRANTIES EXPRESS OR
IMPLIED ARE EXCLUDED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR ANY IMPLIED
WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. THERE ARE NO WARRANTIES WHICH EXTEND
BEYOND THE FACE HEREOF.
3. Waiver, Amendment, Notice, Termination.
Any waiver of rights hereunder or any amendment or requirement of notice or termination hereof shall not be eff ective
unless made in writing and signed by the party against whom such waiver, amendment, notice or termination is sought to
be enforced.
4. Risk of Loss.
Upon identification of the described equipment to the contract, Buyer shall bear the risk of loss and it shall remain on Buyer
regardless of any breach by Seller of any provisions hereof.
5. Tax Obligation.
Buyer will pay promptly when due all taxes, assessments and other charges levied or assessed by any governments or
governmental agency upon the sale of the described equipment.
6. Assignment.
Buyer may not delegate its performance or assign its rights under this Agreement except upon the express written consent
of Seller which consent may be withheld in Seller’s sole discretion.
7. Benefit.
This Agreement shall be binding upon, shall inure to the benefit of, and shall be enforceable by, each of the parties hereto,
its successors and assigns.
8. Limitation of Liability
Client understands that: a) Sound is not an insurer of Client’s property or the personal safety of persons at said location b)
Client will provide any insurance on said location and its contents c) the amount Client pays to Sound is based solely on
the value of the system and service Sound provides and not on the value of Client’s location or its contents d) security
systems, alarm systems and Sound monitoring may not always operate properly for various reasons e) it is difficult to
determine in advance the value of Client’s property that might be lost, stolen or destroyed if the system or Sound service
fails to operate properly f) it is difficult to determine how fast the police, fire department or others would respond to an
alarm signal g) it is difficult to determine what portion, if any, of any property loss, personal injury or death would be
proximately caused by Sound’s failure to perform, negligence, or a failure of the system.
Therefore, Client agrees that, even if a court decided that a failure of the system, Sound’s negligence, monitoring, repair or
service caused or allowed any harm of damage, whether property damage, personal injury or death to Client or anyone at
Client’s location, Sound’s liability shall be limited to six (6) times the monthly service fee, and this shall be Client’s only
remedy, regardless of what legal theory is used to determine that Sound was liable for the injury of loss.
9. Third Party Indemnification and Subrogation
If anyone other that Client asks Sound to pay for any harm and/or damages, including property damage, personal injury or
death, connected with or resulting from a) a failure of the security/alarm services b) Sound’s negligence c) any other
improper or careless activity of Sound in providing the system or services or d) a claim for indemnification or contribution,
Client will repay to Sound any amount which a court orders Sound to pay or which Sound reasonably agrees to pay and
amount of Sound’s reasonable attorney’s fees and any other losses and costs that Sound may incur in connection with the
harm and/or damages. Client’s obligation to repay Sound for such harm and/or damages shall not apply if the harm and/or
damages occurs while one of Sound’s employees or subcontractors is in or about said location, and such harm and/or
damages is solely caused by the employee or subcontractor. Unless prohibited by Client’s insurance policy, Client agrees
PROPOSAL
Yorkville Library - Security System Upgrades 7 of 7
to release Sound from any claims of parties suing through Client’s authority or in Client’s name, such as Client’s insurance
company, and Client agrees to defend Sound against such claim. Client will notify its insurance company of this release.
10. Construction
This writing constitutes the final expression of the agreement between the parties and is intended as a complete
statement of the terms of the agreement. No course of prior dealings between the parties and no trade usage shal l be
relevant to supplement or explain any term used in this Agreement. This Agreement has been finally accepted in the
State of Illinois and shall be governed by the laws of the State of Illinois including the Uniform Commercial Code and its
amendments as effective in the State of Illinois.
11. Attorney’s Fees/Interest.
Buyer shall pay to Seller all attorney’s fees, court costs, and all other expenses which may be incurred by Seller in
enforcing, or attempting to enforce, any of its rights under this Agreement, or against any guarantors hereof, or with
respect to any matters connected with the subject matter hereof.
12. Interest/Late Charges.
Buyer agrees to pay 1 ½% per month FINANCE CHARGE (18% PER ANNUM) if the purchase price it is not paid in full
when due.
13. Severability.
This Agreement and all provisions hereof are intended to be severable, and this Agreement shall remain enforceable in
the event any provision thereof is declared invalid.
14. Authority.
Buyer represents, covenants and warrants to Seller that Buyer has corporate or other power to make and perform this
Sales Agreement and that the making and performance of the Sales Agreement by Buyer, and the financing hereunder,
have been duly authorized by all necessary corporate or other action of the Buyer and will not violate any provision of law
or of its Articles of Incorporation or By Laws, Articles of Organization, Certificate of Formation or other charter, or Operating
Agreement, or result in the breach of any agreement to which Buyer is a party or by which it is bound.
Sound Incorporated is licensed by the State of Illinois to act as a private alarm contractor. All
Sound employees involved in the engineering, design, sale, installation, documentation and
maintenance of the proposed system hold Permanent Employee Registration Cards (PERC) as
required by the state (225 ILCS 446/80).
Respectfully Submitted by: ______________________________________________________
Michael Banish
Senior Account Executive
Acceptance of Proposal: The above specifications, terms and conditions are satisfactory.
You are authorized to do the work as specified
Buyer’s Acceptance: Sound Incorporated’s Acceptance:
Accepted by: ____________________________ Accepted by: ____________________
(Printed name) (Printed name)
Title: __________________________________ Title: __________________________
Signature: ______________________________ Signature: ______________________
Date: __________________________________ Date: _____________ at Naperville, IL