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COW Minutes 2006 01-03-06 Page 1 of 3 APPROVED 2 -14 -06 COMMITTEE OF THE WHOLE Tuesday, January 3, 2006 7:00 P.M� City Conference Room Present Mayor Art Prochaska Finance Director Tracy Pleckham Alderman Dean Wolfer Bart Olson Alderman Paul James Travis Miller Alderman Joe Besco Dallas Ingemunson Alderwoman Rose Spears Kathy Farren, Record Alderwoman Wanda Ohare Jim Bevey City Administrator John Crois Bill Garr resident City Attorney John Wyeth The meeting was called to order at 7:00 pm by Mayor Art Prochaska. Public Hearing None. Presentations: None. Detail Board Report Bill list): There was a question on page 11 about the amount the City is getting billed for the 5 gallon jugs of water. This city may be paying too much for their water. There was a question about the different costs of the phones that were purchased on page 18. The difference in price is because they are different kinds of phones. There was a question on page 23 about publishing costs for Naperville /Oswego and Basketball Advertising. This is for a Community Development Ad in a Brochure they were passing out. The overtime pay is for the snow plowing. This will move on to City Council for consideration. Items Recommended by Committee for Consent A eg nda: 1. EDC 2005 -08 Building Permit Report for October 2005 — This will move on to City Council on Consent Agenda. Mavor: 1. COW 2005 -04 Formation of Senior Advisory Committee — This committee would meet quarterly. Forming this committee would make senior citizens able to make recommendations to the City Council. There was some debate about this being a sub - committee of the Human Resource Commission. Alderman Wolfer, Alderman Besco, and Alderwoman Ohare would like to see this go under Human Resource Commission. Mayor Prochaska and Alderwoman Spears would like to see it as a separate committee. The need for this committee would be reviewed annually, and a vote would be taken to abolish the committee if the Council so desired. This will move on to City Council. Page 2 of 3 2. COW 2005 -02 Draft Ordinance Amending City Code for City Administrator Position — Paragraph D. General Duties it says Community Relations Director, but it should say Community Relations Manager. There was some discussion about the grammatical correctness of using the pronoun he. This will move on to City Council, with the correction, for discussion. 3. ADM 2005 -23 City Administrator Draft Job Description — Under Essential Job Functions, #9 Community Relations Manager needs to be added. #14 will be deleted. This will move on to City Council for consideration. r Plan Downtown Vision Plan — Acceptance 4. YSA Facility Maste a & of Final p Report — This is a vision plan of a consultant to be used as a guide. The TIF Consultant will be contacted to help write a disclosure statement to be added to the beginning of the document. This will move on to City Council. 5. PW 2006 -01 Rob Roy Creek Interceptor (East Branch Contract Nos. 1 & 2) — Inspection — This will go on to City Council on Consent Agenda. 6. PW 2006 -02 Rob Roy Creek Interceptor (East Branch Contract Nos. 1 & 2) — Construction — This will be paid by the de ^,eloper, but is subject to review by the city. Deuchler will be the facilitator to follow the contract and make sure the work is done correctly. The contract is with the developer, not the city. The proposal needs an approval of a resolution from the City. This will go on to City Council on Consent Agenda. 7. PW 2006 — 03 Rob Roy Creek Interceptor (Contract No 6) — Routine IDOT Highway Permit — This will go on to City Council on Consent Agenda. 8. Coffee with the Mayor: January 7 at Fins and Feathers, 1423 Cannonball Trail from 10:00 a.m. until Noon. Economic Develoument Committee: 1. PC 2005 -43 Laniosz Property 10701 Route 71— Annexation Agreement — A footprint plan will be attached. The length of this Annexation Agreement will be 20 years. This will go on to City Council for consideration. 2. EDC 2005 -05 City Initiated Concept Plans — Collector Roads and connections would be part of this plan along with water and sewer runs. An example of this would be the planning of the Greenbriar Road extension because there is to be no construction traffic on Fox Road. The money spent on this could be recaptured from development. There is no action to be taken at this time. Park Board: No Report Public Works Committee: No Report. Public Safetv Committee: No Report. Administration Committee: No Report. Paae 3 of 3 Additional Business John Wyeth said that Ron Robinson found a virus that Microsoft Outlook allows to come through graphics. Ron advised that until the patch come through from Microsoft, everyone be careful where they go on the internet. Travis Miller is in town and would like to meet with anyone this week while he is here before his start date on January 17th. The meeting was adjourned at 8:11 pm. Minutes submitted by Laura Leppert. i PLEASE SIGN IN MEETING: C O� DATE NAME BUSINESS PHONE # I ft, i I I I � i I I