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Public Works Packet 2020 03-17-20 - cancelled AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, March 17, 2020 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL This meeting has been cancelled. United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, March 17, 2020 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: February 18, 2020 New Business: 1. PW 2020-16 Snow Operations Report 2. PW 2020-17 Purchasing Report 3. PW 2020-18 Fox Hill and Sunflower Estates SSA Maintenance and Management Services – Request for Proposals 4. PW 2020-19 Public Works Facility 5. PW 2020-20 Wyland National Mayor’s Challenge for Water Conservation 6. PW 2020-21 Gas N Wash Backup SSA 7. PW 2020-22 South Main Street – Parking Prohibition 8. PW 2020-23 2020 Road to Better Roads Program – Contract Award 9. PW 2020-24 Elizabeth Street Water Main Improvements – Contract Award 10. PW 2020-25 Elizabeth Street Water Main Improvements – Construction Engineering Agreement 11. PW 2020-26 Timber Glenn Subdivision (Lot 5 and 6 Sanitary Sewer Replacement) – Acceptance of Public Improvements 12. PW 2020-27 Blackberry Creek North Lift Station Upgrade 13. PW 2020-28 East Alley Fence Options 14. PW 2020-29 FY 21 Budget Old Business: Additional Business: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Public Works Committee Agenda March 17, 2020 Page 2 2019/2020 City Council Goals – Public Works Committee Goal Priority Staff “Municipal Building Needs & Planning” 2 Bart Olson, Rob Fredrickson, Eric Dhuse, James Jensen, Tim Evans & Erin Willrett “Road to Better Roads Funding” 3 Bart Olson, Rob Fredrickson & Eric Dhuse “Water Planning” 6 Eric Dhuse & Brad Sanderson “School Safety (Exterior & Traffic)” 8 (tie) Eric Dhuse & James Jensen “Quiet Zones” 14 (tie) Eric Dhuse, Erin Willrett & Brad Sanderson “Route 47 Crossings” 19 Eric Dhuse & Brad Sanderson UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, March 17, 2020 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. February 18, 2020 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2020-16 Snow Operations Report □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2020-17 Purchasing Report □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2020-18 Fox Hill and Sunflower Estates SSA Maintenance and Management Services – Request for Proposals □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2020-19 Public Works Facility □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2020-20 Wyland National Mayor’s Challenge for Water Conservation □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2020-21 Gas N Wash Backup SSA □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2020-22 South Main Street – Parking Prohibition □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2020-23 2020 Road to Better Roads Program – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2020-24 Elizabeth Street Water Main Improvements – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2020-25 Elizabeth Street Water Main Improvements – Construction Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2020-26 Timber Glenn Subdivision (Lot 5 and 6 Sanitary Sewer Replacement) – Acceptance of Public Improvements □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 12. PW 2020-27 Blackberry Creek North Lift Station Upgrade □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 13. PW 2020-28 East Alley Fence Options □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 14. PW 2020-29 FY 21 Budget □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – February 18, 2020 Public Works Committee – March 17, 2020 Majority Committee Approval Minute Taker Name Department Page 1 of 2 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, February 18, 2020, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joe Plocher Alderman Chris Funkhouser Alderman Ken Koch Alderman Seaver Tarulis Other City Officials Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Other Guests: None The meeting was called to order at 6:01pm by Chairman Joe Plocher. Citizen Comments: None Previous Meeting Minutes: January 21, 2020 The minutes were approved as presented. New Business: 1. PW 2020-10 Snow Operations Report Mr. Dhuse said there was an increased number of salt applications from the previous month. The amount of salt used so far is 600 tons plus the amount from this report. 2. PW 2020-11 Public Works Storage Shed – Change Order No. 1 This balancing change order for the salt storage shed reflects a decrease of $15,101. Mr. Sanderson recommended approval and the committee agreed. 3. PW 2020-12 Wells No. 8 and 9 – Water Treatment Plant Cation Exchange Media Replacement – Contract Award Mr. Sanderson said bids were taken for this project for the media replacement which assists in removing radium from the water. The process is needed for compliance with the EPA. There are very few contractors who do this work and the low bidder was Global Water Services which is being recommended. The bid is $115,100 which is below the amount budgeted. Mr. Dhuse added that this is the first of 3 plants that need to be done in different years. The committee recommended approval. Page 2 of 2 4. PW 2020-13 Resolution for IDOT Highway Permit for Gas N Wash Route 47 Entrance IDOT has issued a draft permit for the right in/right out for Gas N Wash. To formalize the process, a draft resolution from the City is needed and when it is signed, IDOT will issue a formal permit. This action was recommended by the committee members. 5. PW 2020-14 Blackberry Woods Phase B – Acceptance of Public Improvements Engineer Sanderson reported all punchlist items have been completed and he recommended acceptance of Phase B. A performance guarantee will be in place for one year. The committee concurred with acceptance. 6. PW 2020-15 Kane Kendall Council of Mayors – Call for Projects Application The Council of Mayors has requested a list of road projects that would be paid with STP (federal) funds. The types of projects accepted for consideration are reconstruction and minor rehab/resurfacing. Mr. Sanderson asked the committee if they would like to recommend projects for submission. He said staff reviewed many streets and suggested Bristol Ridge Rd. as a potential resurfacing project. Applications are due March 15th. Alderman Funkhouser asked if this in the 5-year plan which it is not. He said the benefits must be weighed in consideration of other roads. Mr. Sanderson replied that while the base is good, the surface core needs resurfacing. He added that the City may not be awarded money for the project and that the funds need not be accepted. This matter will be forwarded to the City Council. Old Business: None Additional Business: Alderman Tarulis asked that the timing of the light at Bristol Ridge Rd. and Rt. 34 be checked. He has seen cars go through the red light due to the long time drivers must wait. Alderman Funkhouser said he has also observed this and asked that the sensors be checked too. Mr. Dhuse will follow-up. Mr. Funkhouser said the light at Rt. 47 and Cannonball is also a very long wait. Mr. Dhuse said the turn light has been made longer and that many motorists are using this as a cut-through. Alderman Koch asked that the Public Works facility be placed on each Public Works agenda for discussion when needed. There was no further business and the meeting was adjourned at 6:15pm on a voice vote. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2020-16 Snow Operations Report Public Works Committee – March 17, 2020 None None Monthly report of snow removal operations. Eric Dhuse Public Works Name Department Summary Below you will find the monthly snow operations report along with a yearly total to date. Background This year continues to be mild in comparison to last year in both temperature and the number of events. This has been a much-needed break for our equipment and employees. Looking at the long-term forecast, it appears that we will stay far enough above freezing that any snow that does fall will not stick. I have included a year to date total for your review as well. 2/12/2020 2/13/2020 Recorder ED Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles 1 9 80 13.00 22070 11.04 418 250 22.66 52.80 53.00 2 27 0 0.00 0 0.00 0 0.00 0.00 3 3, 14 0.00 0.00 0 0.00 0.00 0.00 0.00 0.00 4 13 0 0.00 0 0.00 0 0.00 0.00 5 23 69 14.00 19177 9.59 400 197 20.55 48.00 48.00 6 10 34 14.00 11686 5.84 390 76 13.01 30.00 30.00 7 28 71 12.00 19926 9.96 415 182 18.27 48.00 48.00 8 22 0 0.00 0 0.00 0 0.00 0.00 9 11 48 12.00 13956 6.98 399 205 29.38 35.00 35.00 302 8.13 86815 43 404.18 910 20.77 214 214 Avg. Avg. Avg. Snow Operations Salt and Brine Data 2019‐2020 Snow Event Date Date of Recording EVENT TOTALS Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: March 9, 2020 Subject: Snow Operations Report 2/19/2020 2/20/2020 Recorder ED Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles 1 9 187 14.10 37249 18.62 532 238 12.78 70.00 50.00 2 27 160 14.00 56364 28.18 581 343 12.17 97.00 96.00 3 3, 14 60.00 12.00 16000 8.00 400 0.00 0.00 40.00 0.00 4 13 147 13.00 43646 21.82 480 284 13.01 91.00 91.00 5 23 136 13.00 56562 28.28 589 313 11.07 96.00 74.00 6 10 118 12.00 45805 22.90 573 472 20.61 80.00 80.00 7 28 125 12.00 36545 18.27 475 177 9.69 77.00 58.00 8 22 209 12.00 29804 14.90 335 332 22.28 89.00 84.00 9 11 180 12.00 55667 27.83 535 674 24.22 104.00 99.00 1262 12.76 361642 181 512.42 2833 15.73 704 632 Avg. Avg. Avg. 2/26/2020 2/27/2020 Recorder ED Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles 1 9 75 10.00 14908 7.45 497 150 20.12 30.00 30.00 2 27 45 4.00 14531 7.27 484 151 20.78 30.00 30.00 3 3, 14 60.00 12.00 16000 8.00 400 0.00 0.00 40.00 40.00 4 13 53 43.00 15065 7.53 342 25 3.32 44.00 44.00 5 23 53 9.00 15750 7.88 450 0 0.00 35.00 35.00 6 10 36 9.00 11963 5.98 399 107 17.89 30.00 30.00 7 28 44 6.00 15322 7.66 528 129 16.84 29.00 21.00 8 22 58 9.00 9901 4.95 521 145 29.29 19.00 0.00 9 11 98 7.00 13817 6.91 512 181 26.20 27.00 205.00 462 12.13 111257 56 466.71 888 16.81 244 395 Avg. Avg. Avg. 3/9/2020 Recorder ED Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles 1 9 1300 10 252741 126.37 424 2463 19.49 597 512 2 27 1226 11 332533 166.27 443 2859 17.20 751 527 33, 14 480 11 152000 76.00 400 0 0.00 380 0 4 13 1137 14 297186 148.59 420 1632 10.98 708 668 5 23 1163 12 320323 160.16 444 1855 11.58 722 669 6 10 816 11 281111 140.56 445 2207 15.70 631 490 7 28 1048 11 274376 137.19 411 1812 13.21 668 550 8 22 1326 10 208385 104.19 374 2546 24.44 558 527 9 11 1074 9 268587 134.29 446 2532 18.85 603 570 9091 11.04 2235242 1118 425.64 17906 16.43 5237 4513 Avg. Avg. Avg. 2019‐2020 Salt and Brine Use Totals Snow Event Date Date of Recording Yearly Totals Snow Operations Salt and Brine Data 2019‐2020 Date of Recording EVENT TOTALS Snow Event Date Date of Recording EVENT TOTALS Snow Operations Salt and Brine Data 2019‐2020 Snow Event Date Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2020-17 Purchasing Manager Update Public Works Committee – March 17, 2020 N/A N/A N/A See Attached Memo Carri Parker, Purchasing Manager Administration Name Department Summary Discussion of purchasing projects. Project Discussion 1. Invitation to Bid Painting Services for the Countryside Lift Station Basement The object of this procurement is to engage a qualified contractor to provide the material and workmanship necessary to produce a quality painting system. The work consists of repainting all vertical walls and overhead surfaces of the lower level of the Countryside lift station. This bid was published on Thursday, March 12th in the Kendall County Now publication. Staff will bring the contract to the April 21st Public Works Committee meeting. Below is the timeline of the bid: Released to the Public: Thursday, March 12, 2020 Pre-Bid Meeting: Friday, March 20, 2020, at 9:00 a.m. Pre-Bid Meeting Location: 1975 North Bridge St Yorkville, IL 60560 Last Date for Questions: Friday, March 20, 2020, by 3:00 p.m. Addendum Posted: Wednesday, March 25, 2020, by 5:00 p.m. Proposals Due: Wednesday, April 1, 2020, at 9:00 a.m. PW Committee Contract Approval: April 21, 2020 2. Invitation to Bid the Materials Purchase for the Raintree Street Lighting Project The object of these specifications is to provide the materials necessary to produce a quality lighting system. The materials being purchased are the poles, heads, wire, and arms necessary for the construction of a streetlight. The public works department staff will be installing the equipment once the materials are delivered. This bid was published on Thursday, March 12th in the Kendall County Now publication. Staff will bring the contract to the April 21st Public Works Committee meeting. Below is the timeline of the bid: Released to the Public: Thursday, March 12, 2020 Last Date for Questions: Friday, March 20, 2020, by 3:00 p.m. Memorandum To: Public Works Committee From: Carri Parker, Purchasing Manager CC: Bart Olson, City Administrator Date: March 17, 2020 Subject: Purchasing Manager Update Purchasing Manager Update 3/17/2020 2 | Page Addendum Posted: Wednesday, March 25, 2020, by 5:00 p.m. Proposals Due: Wednesday, April 1, 2020, at 9:00 a.m. PW Committee Contract Approval: April 21, 2020 3. Leaf Disposal Services The Village of Oswego. Oswego Township and the United City of Yorkville have entered into a joint procurement for a landscape disposal site and compost facility for the leaves collected from the residents in the Oswego and Yorkville area. The individual agencies will collect the leaves throughout the community and dispose of them at a certified landscape disposal site. It is ideal that the disposal site should be located within the 5- mile radius of each agency, but other locations will be considered. Due to the locations of all of the agencies, multiple contractors may be awarded this contract. This bid was published on Thursday, February 27th in the Kendall County Now publication. Staff will bring the contract to the April 21st Public Works Committee meeting. Below is the timeline of the bid: Released to the Public: Thursday, February 27, 2020 Last Date for Questions: March 12, 2020, by 3:00 p.m. Addendum Posted: March 19, 2020, by 5:00 p.m. Proposals Due: March 30, 2020, at 3:00 p.m. PW Committee Contract Approval: April 21, 2020 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2020-18 Special Service Area (SSA) Request for Proposals Public Works Committee – March 17, 2020 N/A N/A N/A See Attached Memo Carri Parker, Purchasing Manager Administration Name Department Summary Discussion of the Special Services Area (SSA) Request for Proposals. Background The Fox Hill and Sunflower Estates Subdivisions are part of a Special Services Area which staff recommends a management company to oversee. Some of the services that are provided as part of this SSA is the landscaping maintenance. Both of the contracts expire on April 30, 2020. Below is a summary and timeline for each RFP for the management services and the landscape maintenance services. 1. Request for Proposals for Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area The City will be seeking a Landscape Contractor to provide landscape maintenance services for the Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area as the current contract expires on April 30, 2020. The Contractor shall furnish all labor, equipment, tools, services, skills, etc., required to maintain the landscape in an attractive condition throughout the contract period. Maintenance of plant materials shall include but not be limited to mowing, edging, pruning, fertilizing, watering and cleanup. This RFP will be published on Thursday, March 12th in the Kendall County Now publication. Staff will bring the contract to the April 21st Public Works Committee meeting. Below is the timeline of the bid: Released to the Public: Thursday, March 19, 2020 Late Date for Questions: March 24, 2020, by 3:00 p.m. Addendum Posted: March 27, 2020, by 5:00 p.m. Proposals Due: April 3, 2020, at 9:00 a.m. PW Committee Contract Approval: April 21, 2020 Memorandum To: Public Works Committee From: Carri Parker, Purchasing Manager CC: Bart Olson, Administrator Date: March 17, 2020 Subject: Special Services Area (SSA) Request for Proposals Special Services Association Request for Proposals 3/17/2020 2 | Page 2. Request for Proposals for Management Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area The City will be seeking a Property Management Company to prepare an annual operating budget, day to day interactions with the residents, provide the necessary oversight to the landscape contractor, and send bi-weekly property reports to the City to ensure quality services are being provided to the residents of the Sunflower Estates and Fox Hill subdivisions. This RFP will be published on Thursday, March 12th in the Kendall County Now publication. Staff will bring the contract to the April 21st Public Works Committee meeting. Below is the timeline of the bid: Released to the Public: Thursday, March 19, 2020 Late Date for Questions: March 24, 2020, by 3:00 p.m. Addendum Posted: March 27, 2020, by 5:00 p.m. Proposals Due: April 3, 2020, at 9:00 a.m. PW Committee Contract Approval: April 21, 2020 Recommendation Staff recommends that we move forward with the release of the Request for Proposals. After the RFPs are received, we will follow-up with the Committee with the staff recommendation. Attachments  Request for Proposals for Landscaping Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area  Request for Proposals for Management Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area REQUEST FOR PROPOSAL Requesting: Proposal(s) for Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area Issue Date: March 19, 2020 Pre-Proposal Meeting: N/A Pre-Proposal Meeting Location: N/A Last Date for Questions: March 24, 2020, by 3:00 p.m. Addendum Posted: March 27, 2020, by 5:00 p.m. Proposals Due: April 3, 2020, at 9:00 a.m. Location: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Note: Illinois Prevailing Wage Act (820 ILCS 130/1-12) does not apply All questions concerning this solicitation shall be submitted via e-mail to Purchasing Manager before the date stated above. A written response in the form of a public addendum will be published on the City’s website by the said date above. Contact with anyone other than the Purchasing Manager for matters relative to this solicitation during the solicitation process is prohibited. Contact for this proposal: Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 2 | Page TABLE OF CONTENTS TABLE OF CONTENTS ................................................................................................................ 2 LEGAL NOTICE ............................................................................................................................ 3 SPECIFICATIONS ......................................................................................................................... 4 GENERAL CONDITIONS ............................................................................................................ 9 CONTRACTOR CERTIFICATIONS .......................................................................................... 21 COST SHEET ............................................................................................................................... 22 DETAIL EXCEPTION SHEET ................................................................................................... 24 VEHICLE/EQUIPMENT LIST .................................................................................................... 25 SUBCONTRACTOR LISTING ................................................................................................... 26 REFERENCES ............................................................................................................................. 27 CONTRACT ................................................................................................................................. 28 EXHIBIT A – SUNFLOWER ESTATES MAP………………………………………………… 29 EXHIBIT B – FOX HILL MAP…………………………………………………………………. 30 EXHIBIT C – WEEKLY REPORT FORM………………………………………………………31 United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 3 | Page LEGAL NOTICE FOX HILL AND SUNFLOWER ESTATES SUBDIVISIONS LANDSCAPE MAINTENANCE SERVICES The United City of Yorkville, Illinois will accept sealed Proposals for Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area. Sealed Proposals will be received at the address listed below until Friday, April 3, 2020, at 9:00 a.m. Proposals not physically received by the date and time listed above will be returned, unopened to the firm. Emailed or faxed Proposals will not be accepted. All Proposals should be addressed to: United City of Yorkville Re: (vendor name) Invitation to Proposal – SSA Landscape Maintenance Services Attention: Carri Parker, Purchasing Manager 800 Game Farm Road Yorkville, IL 60560 Proposal packets are available online at http://www.yorkville.il.us. The link can be found under the Business Tab-Proposals & RFPs. Additional packets may be picked up at the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. Any questions regarding this legal notice or specifications shall be directed to Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us. The respondent shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the preparation of proposals or the performance of the contract. Carri Parker Purchasing Manager United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 4 | Page SPECIFICATIONS I. INFORMATION The United City of Yorkville is seeking a Landscape Contractor (herein as “Contractor”) to provide landscape maintenance services for the Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area (see map). The Contractor shall furnish all labor, equipment, tools, services, skills, etc., required to maintain the landscape in an attractive condition throughout the contract period. Maintenance of plant materials shall include but not be limited to mowing, edging, pruning, fertilizing, watering and cleanup. The contractor must notify the City representative of their work schedule, to allow for inspection of maintenance work as needed. Prior to any mowing, remove litter from all sites. At no time shall any litter be mowed over. II. LOCATION Fox Hill Subdivision – 5.29 acres Located off of Route 34 on the west side of town, west of Rush-Copley Emergency Center. Sunflower Estates Subdivision – 5.00 acres Located off of Route 47, head west on Greenbrier Road and south on Walsh Drive. III. QUALITY CONTROL Work covered shall be performed by a single firm experienced in landscape maintenance of a similar nature and scope. Subject to the approval of the Owner, the Contractor may subcontract any Work to be performed under this Contract. However, the election to subcontract Work shall not relieve the Contractor from responsibility or liability which it has assumed under this Contract and the Contractor shall remain liable to the same extent that its liability would attach, as if the Work had been performed by the Contractor's own employees. By submitting the proposal, the Contractor certifies as to meet the following requirements: 1. Has completed within the past three (3) years a minimum of three (3) projects of similar nature and scope to the work being proposal and the type of work completed is similar to that being proposal. 2. Maintains a permanent place of business, with a minimum of five (5) years in business. 3. Has access to all necessary equipment and has the organizational capacity and technical competence necessary to do the work properly and expeditiously. 4. Will provide a sworn financial statement upon request, which evidences the Contractor has adequate financial resources to complete the work being proposal, as well as all other work the Contractor is presently under contract to complete. 5. Has a documented safety program with a history of satisfactory past performance. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 5 | Page IV. EQUIPMENT All equipment and vehicles used by the Contractor shall be maintained and in good working mechanical condition. V. REPORTING The Contractor shall provide written documentation to the City or its designee on a weekly basis outlining all work performed, using the attached form or approved equal. VI. INVOICING All invoices will be done on a monthly basis with detailed itemized billing for each work item performed for each SSA subdivision area. Billing will include the date the work item was performed, the cost per work item and the total cost for the month. VII. METHOD OF MEASUREMENT This work will be measured for payment by cycle completed per location for the type of work specified. VIII. BASIS OF PAYMENT This measurement is noted under each item under the SCOPE OF WORK. IX. PROTECTION OF EXISTING FACILITIES Existing facilities, including grounds, structures, landscaping and so forth, public or private, shall be protected by the vendor. Any damage to existing facilities shall be reported to the City or its designee and shall be repaired promptly by the vendor when ordered to do so by the City. All repairs of damage to existing facilities shall be made to the satisfaction of the City with the complete cost of the repairs being the contractor’s responsibility. Failure to repair damage shall just cause for withholding payment for which becomes due to cover the estimated cost of all determined damages. X. SUBSTANDARD WORK If the contractor fails to meet the specifications set forth by the mowing contract, the City reserves the right to withhold full payment for only the particular Special Services Area (SSA) not meeting the contract standards. The City will withhold the entire payment for each SSA that is deemed as a sub-standard until such time that itis brought into compliance with the specifications of the mowing contract. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 6 | Page XI. ACCESSIBILITY OF CONTRACTOR The Contractor shall supply cell phone numbers, daytime office numbers, fax numbers, and pager numbers of supervisors handling this contract. The Contractor shall return all calls or pages within one hour. On-site response time for complaints must be made within 24 hours of the initial call. The Contractor shall update the City representative on work progress no less than once per week. Failure to comply with the accessibility requirements as listed above shall be deemed as substandard work and will be subject to the same penalties and potential non-payment. XII. EQUIPMENT CONDITION All equipment will be kept in a good, safe operation condition. All safety guards must be attached. All mowing equipment will have sharp blades so that the grass is cut properly. All equipment will be kept in such a condition so that the gas/oil is not leaking. The City representative or his designee shall have the right to inspect Contractor’s equipment at any time to insure compliance with requirements; however, it will be the contractor’s responsibility to ensure that the equipment remains in good working order. XIII. FUELING/OILING Mowers are not to be fueled or oiled in grass areas. All mowers and other equipment are to be fueled and oiled in non-grass areas that are not directly tributary to storm sewer inlets, ditches, or wetlands. The contractor will be responsible for all costs associated with the clean-up and restoration associated with fuel and oil spills. XIV. FINAL APPEARANCE The Contractor will be responsible for complete removal of all grass clippings collected. Mowing patterns shall be such that the clippings and mulch are evenly distributed; Noticeable deposits and/or clumps will not be permitted. Grass clippings will not be accumulated on hard surfaces, sidewalks or roadways. If windrows are present, the clippings must be removed by raking. At no time should collected mowing clippings be left or deposited on public or private areas. XV. SCOPE OF WORK GENERAL MAINTENANCE – Weekly visits to each area beginning the end of April through December 1, subject to conditions; a spring clean-up in March or early April and a complete mulching of all beds by May 30 in the first year of the contract and then all subsequent years mulching of all beds by May 15. • Landscape beds shall be kept free of weeds for the duration of this contract. Any weeds found within the bed shall be removed. Poison ivy shall be sprayed and removed. • All plants in the landscape beds shall be pruned in accordance with ANSIZ133.1 standard. Pruning shall be completed in the spring, fall, and late fall for winterization. Prune all other United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 7 | Page shrubs after dormancy to rejuvenate old canes and stems. Approximately one quarter (¼) of the stems shall be trimmed to two to three inches (2”-3”) above the ground. Remove the largest and oldest stems first. • Remove dead plant material. Notify the City of Yorkville of the date, type of plant, and location of removal within five (5) working days of removal. • Remove all trash from the landscape beds. • Rake leaves from all landscaped areas weekly and remove leaves from the site the last week in September. Estimate five (5) occurrences per year. • Monitor plants for disease and pest activity. Report any problems to the City or its designee. • Deadhead perennial flowers to promote more flowering. Pinch back perennial flowers to promote more dense flowering. Cut back perennials to promote new growth from the base of the plants. Deadhead roses to promote new blossoms. • All mulch spread is not to exceed two to three inches (4”). Dark Brown, shredded hardwood mulch will be applied once a year during the spring. Mulch shall be applied to all perennial, shrub and tree beds. Mulch shall be paid for at an installed, cubic yard rate. • All landscaped areas will be inspected and maintained weekly and be kept weed free throughout the season. BASIS OF PAYMENT: Payment for this work shall be included in the Contract Unit Price per hour cost bid for GENERAL MAINTENACE for each individual on the work crew; Personnel used for the trucking and transportation of equipment or debris will not be paid separately and should be included in the per hour price for GENERAL MAINTENANCE. MOWING – All mowing will be maintained at a height of 2 ½" or 3" in hot and dry conditions. Grass shall be cut weekly or when it is 1" higher than specified height. Grass next to light poles, trees, trails, etc., shall be mechanically trimmed to the same height as specified above at the time of each mowing. All grass clippings and debris, shall be removed from the sidewalks, trails, and streets at the time cutting takes place. Lawn mower blades shall be clean and kept sharp and well-adjusted to provide a clean cut. Cutting grass too closely (scalping) shall be avoided. Mowing patterns shall be changed regularly to avoid rutting. Use small mowers for difficult or tight areas where larger commercial mowing units cannot maneuver. Mowing shall be done optimally when the grass is dry, however, mowing wet turf is acceptable. Bagging is not required, and grass clippings may be left on the grass providing no readily visible clumps remain on the grass surface after mowing. If clippings are excessive or diseased, they shall be removed after mowing to enhance overall turf appearance and to prevent United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 8 | Page matting, clumping and thatch buildup. In the case of fungal disease outbreaks, clippings will be collected and disposed of off-site until the disease is controlled. The final appearance after mowing shall present a neat appearance. Care shall be taken with mowing equipment to avoid obstructions such as trees, shrubs, utility boxes, signage, buildings, etc., and the Contractor shall be responsible for damage caused by its operations. The Contractor shall be responsible for damage to any plant material or site features caused by the Contractor or his/her employees. The Contractor will be notified in writing of the specific nature of the damage and cost of repair. the City will, at its option, invoice the Contractor for the payment, or reduce payment by the amount of the repairs to the Contractor. Mowing cycles shall commence on or about April 15 and continue through December 1, subject to conditions. The estimated number of occurrences is thirty (30) per year. The contractor shall inspect sites on a weekly basis. All lawn areas shall be mowed to maintain a height of two and a half inches (2½”), not to exceed three and a half inches (3½”) throughout the growing season, unless otherwise directed by a City representative. At no time shall mowing remove more than one third (1/3) of the total leaf blade. BASIS OF PAYMENT: Payment for MOWING shall be included in the Contract Unit Price per acre for MOWING. DEBRIS REMOVAL – This work shall consist of removing branches, debris, and garbage that is in excess of the normally anticipated spring cleanup and/or weekly accumulation. This item is intended to cover potential large amounts of accumulated debris occurring after excessive windstorms and/or illegal dumping. This item will not include tree removal over 6 inches in diameter. This item includes tree removal 6 inches in diameter or less and the removal of shrubbery. It should be clearly noted that the typical spring cleanup of the lots and the typical weekly cleanup shall not be paid for separately but shall be considered incidental to the contract. The typical weekly cleanup should be done each time before the scheduled mowing. Work done outside of the typical weekly cleanup completed under the DEBRIS REMOVAL contract unit item must be approved by a City representative prior to initiation of work. The contract unit price for DEBRIS REMOVAL shall include the labor, transportation, disposal, and equipment costs associated with this task. All debris must be removed from the site by the contractor and disposed of. BASIS OF PAYMENT: Payment for this work shall be included in the Contract Unit Price per hour cost bid for DEBRIS REMOVAL for each individual on the work crew; Personnel used for the trucking and transportation of equipment or debris will not be paid separately and should be included in the per hour price for DEBRIS REMOVAL. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 9 | Page GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the City and become a part of the contract unless otherwise specified. Contractors or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The City assumes that the submission of a proposal means that the Contractor has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Forms All proposals must be submitted on the forms provided, complete with all blank spaces filled in and properly signed in ink in the proper spaces and submitted in a sealed envelope. All proposal forms may be obtained from the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. When completed, deliver to the United City of Yorkville City Hall, Attn. Carri Parker, Purchasing Manager, 800 Game Farm Road, Yorkville, IL 60560 prior to the proposal opening date and time. Proposals must be identified as such on the outside of the sealed envelope by marking the envelope “SEALED PROPOSAL” and with the following information: Company’s name, address, item proposal, date and time of opening. Contractors may attach separate sheets for the purpose of explanation, exception, or alternative proposal and to cover required unit prices. 2. Submittal of Proposal Proposals arriving after the specified time will not be accepted. Mailed proposals that are delivered after the specified hour will not be accepted regardless of the postmarked time on the envelope. Contractors should carefully consider all proposal delivery options and select a method that will successfully deliver their proposal by the required time and date. All proposals must include the following documents: A) Submit all of the below in one sealed envelope identified with the enclosed label: 1) 1 original of the entire packet for Procurement 2) 1 original of the entire packet for Project Manager 3) 1 file copy of the entire packet via USB Flashdrive for Procurement identified with the project name. 4) If your proposal includes confidential information as defined by FOIA (5 ILCS 140/7) (From Ch. 116, par. 207) Sec. 7 provide i) 1 redacted original of the entire packet identified as REDACTED ORIGINAL ii) 1 file copy of the entire packet on the same above USB Flashdrive, identifying the file as REDACTED ORIGINAL 5) Contractor Certifications (reference page 21) 6) Proposal Cost Sheet (reference page 22-23) 7) Detail Exception Sheet (reference page 24) 8) Equipment List (reference page 25) 9) Subcontractor Listing (reference page 26) United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 10 | Page 10) References (reference page 27) 11) Signed Contract (reference page 28) 3. Examination of Proposal Forms, Specifications, and Site The Contractor shall carefully examine the proposal forms which may include the invitation to the proposal, instruction to Contractors, general conditions, special conditions, plans, specifications, proposal form, bond, contract, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The Contractor shall verify all measurements relative to the work, shall be responsible for the correctness of the same. The Contractor will examine the site and the premises and satisfy themselves as to the existing conditions under which the Contractor will be obligated to operate. Failure of the Contractor to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional sums of money will be added to the contract. The submission of the proposal shall be considered conclusive evidence that the Contractor has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the Contractor will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 4. Scope of Work The Contractor shall supply all required supervision, skilled labor, transpiration, new materials, apparatus, and tools necessary for the entire and proper completion of the work. The Contractor shall supply, maintain and remove all equipment for the performance of the work and be responsible for the safe, proper and lawful construction, maintenance and use of the same. This work shall be completed to the satisfaction of the City. The Contractor shall provide adequate protection of the job site to protect the general public and adjacent property. The City is not responsible for site safety. The Contractor is solely and exclusively responsible for construction means, methods, technologies and site safety. 5. Interpretation of Proposal Documents Questions regarding proposal documents, discrepancies, omissions, or intent of the specifications or plans shall be submitted in writing to the Purchasing Manager at cparker@yorkville.il.us at least ten (10) working days prior to the opening of proposals to provide time for issuing and forwarding an addendum. Any interpretations of the Contract Documents will be made only by addendum duly issued or delivered by the City to each person receiving a set of proposal documents. The City will not be responsible for any other explanations for interpretations of the Contract Documents. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 11 | Page Letters, requested interpretations, clarifications, and/or explanations shall be so noted on the outside of the envelope and on the first page of the letter with the words, INTERPRETATION REQUEST. Letters not properly marked will not be considered as a formal request. Any letter received within ten working days of the proposal date will be returned unopened. 6. Proposal Guarantee Unless specifically waived, each proposal shall be accompanied by proposal security in an amount of ten percent (10%) or such other percentage as stated in the supplementary conditions of the full amount of the proposal in the form of a certified or bank cashier’s check or proposal bond. In a reasonable time after the proposal opening, proposal deposits of all except the three lowest responsible Contractors will be released. The remaining deposits will be released after the Contractor has entered into the contract and furnished the required insurance and bonds. The proposal deposit shall become the property of the City if the Contractor within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements, not as a penalty, but as liquidated damages. 7. Receiving Proposals Proposals received prior to the time of opening will be securely kept, unopened. The Purchasing Manager, whose duty it is to open them will decide when the specified time has arrived, and no-proposal received thereafter will be considered. No responsibility will be attached to the Purchasing Manager or the City for the premature or non-opening of a proposal not properly addressed and identified, except as otherwise provided by law. 8. Late and Fax Proposals Proposals arriving after the specified time, whether sent by mail, courier, or in person, will not be accepted and will be refused and returned unopened. It is the Contractor’s responsibility for timely delivery regardless of the methods used. Mailed proposals that are delivered after the specified hour will not be accepted regardless of the postmarked time on the envelope. Facsimile machine transmitted proposals will not be accepted, nor will the City transmit proposal documents to prospective Contractors by way of a facsimile machine. 9. Completeness All information required by the Invitation to Proposal must be supplied to constitute a responsive proposal. The Contractor’s submittal shall include the completed Proposal Sheet found in the contract documents. The City will strictly hold the Contractor to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the Contractor. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 12 | Page 10. Error in Proposals When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the Contractor is not relieved from errors in proposal preparation. Erasures in proposals must be explained over the signature of the Contractor. 11. Withdrawal of Proposals A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the Purchasing Manager prior to the specified time of opening. After the opening, the Contractor cannot withdraw or cancel his proposal for a period of forty-five (45) calendar days, or such longer time as stated in the proposal documents. 12. Contractor Interested in More than One Proposal Unless otherwise specified, if more than one proposal is offered by any one party, by or in the name of his or their agent, partner, or other persons, all such proposals may be rejected. A party who has quoted prices on work, materials, or supplies to other Contractors is not thereby disqualified from quoting prices to other Contractors or from submitting a proposal directly for the work, materials, or supplies. 13. Contractor’s Qualifications No award will be made to any Contractor who cannot satisfy the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The City’s decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The Contractor shall furnish to the City all information and data the City may request for the purpose of investigation. 14. Proposal Award for All or Part Unless otherwise specified, proposals shall be submitted for all of the work or items for which proposals are requested. The City reserves the right to make an award on all items, or any of the items, according to the best interests of the City. 15. Work Restrictions The Contractor shall complete the work required as soon as practicable. The only exception to this requirement will be extenuating circumstances as may be accepted by the City. Requests for exceptions due to extenuating circumstances must be made in writing to the City within 48 hours of the occurrence. The City’s decision on extenuating circumstances will be final. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 13 | Page Work will not be permitted on Sunday or the following legal holidays: New Year’s Day Labor Day Martin Luther King’s Birthday Veteran’s Day President’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Eve, ½ Day (afternoon) Christmas Day Due to the timing of this project, work may be prohibited during certain public events in said area. Work shall not be permitted between the hours of 8:00 p.m. To 7:00 a.m. during standard weekdays (excluding holidays). Any requested variations to these hours shall be approved by the City in writing, in advance of any operations outside of the hours detailed above. 16. Estimated Proposal Quantities On “Estimated Quantities”, the City may purchase more or less than the estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the estimated quantity of each item unless otherwise agreed upon. 17. Trade Names – Alternative Proposal When an item is identified in the specifications by a manufacturer’s or trade name or catalog number, the Contractor shall proposal upon the item so identified. If the specifications state “or equal” proposals on other items will be considered, provided the Contractor clearly identifies in his proposal the item to be furnished, together with any descriptive matter which will indicate the character of the item. Contractors desiring to the proposal on items that deviate from these specifications, but which they believe are equivalent, are requested to submit alternate proposals. However, ALTERNATE PROPOSALS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The proposal must be accompanied by complete specifications for the items offered. Contractors wishing to submit a secondary proposal must submit it as an alternate proposal. The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 18. Price Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 14 | Page Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the Contractor with its tax exemption number. Cash discounts will not be considered in determining the overall price but may be used in an overall evaluation. 19. Consideration of Proposal No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The Contractor, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses, and adequate insurance to comply with the terms of these specifications and contract documents. 20. Award or Rejection the City reserves the right to reject and/or award any and all proposals or parts thereof and to waive formalities and technicalities according to the best interests of the City. Any proposal submitted will be binding for forty-five (45) days subsequent to the date of the proposal opening. A contract will be awarded to the lowest responsible and responsive Contractor complying with the conditions of the contract documents only when it is in the best interest of the City to accept the proposal. The City shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any and/or all proposals or parts thereof. 21. Execution of Contract The Contractor shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen’s compensation. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Contractors, including the specifications, will constitute part of the legal contract between the United City of Yorkville and the Contractor. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 15 | Page 22. Termination of Contract The United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the City Council. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as the failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or services unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 23. Protests A) Any Contractor who claims to be aggrieved in connection with a solicitation, the selection process, a pending award, or other reasonable issues may initiate a protest. 1) Protests involving the solicitation process or stated requirements must be presented in writing via email to the Purchasing Manager no later than the last date for questions as reflected on the cover page of this document. 2) Protests involving the evaluation of offers, staff recommendations, or the award process must be submitted in writing to the Purchasing Manager no later than three business days after results are publicly posted. B) Protests must include: the name and address of the protestor; appropriate identification of the solicitation; if an award has been initiated, the award document number (if available); identification of the procedure that is alleged to have been violated; precise statement(s) of the relevant facts; identification of the issue to be resolved; protestor's argument and supporting documentation (Exhibits, evidence, or documents to substantiate any claims) and recommendation for further action. C) Upon receipt of the notice of protest, the Purchasing Manager shall cease the procurement process for the said project. 1) The Purchasing Manager will rule on the protest in writing within five business days from receipt of the protest. 2) Appeals of the Purchasing Manager's decision must be made in writing within five business days after receipt thereof and submitted to the City Administrator for final resolution. The appellant shall have the opportunity to be heard and an opportunity to present evidence in support of the appeal. 3) the City Administrator's decision is final. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 16 | Page 24. Compliance with All Laws All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 25. Contract Alterations No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 26. Nonassignability The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations or change the terms of the contract. 27. Execution of Documents The Contractor, in signing the Proposal on the whole or any portion of the work, shall conform to the following requirements: • Proposals signed by an individual other than the individual represented in the proposal documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal in the name of the person for whom it is signed. • Proposals that are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Proposal a power of attorney evidencing authority to sign the Proposal, executed by the partners. • Proposals that are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. • If such Proposal is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal should be attached to it. Such Proposal shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. If the Proposal is signed for a limited liability company, it should have the correct legal name and be signed by the managing member or other person with authority. • Proposals received from any listed contractor in response to an invitation for proposals shall be entered on the abstract of Proposals and rejected. Proposals, quotations, or offers received from any listed contractor shall not be evaluated for an United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 17 | Page award or included in the competitive range, nor shall discussions be conducted with a listed offer or during a period of ineligibility. If the period of ineligibility expires or is terminated prior to award, the City may, but is not required to, consider such proposals, quotations, or offers. 28. Default the City may terminate a contract by written notice of default to the Contractor if: • fails to make delivery of the materials or perform the services within the time specified in the proposal, or • fails to make progress so as to endanger performance of the contract, or • fails to perform work outlined in the contract within a reasonable amount of time. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 29. Inspection the City shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the City. 30. Permits and Licenses The Contractor and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. 31. Notification of Work Upon receiving the notice to proceed from the City or its designee, the Contractor shall notify the City or its designee 48 hours prior to commencement of work and 24 hours prior to each inspection (if applicable). 32. Time of Completion The Contractor shall completely perform its proposal in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in the proposal. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 18 | Page 33. Incidental Work All work shown in the proposal documents, described in the applicable specifications or in these Special Provisions and not covered by a pay item, will be considered as included in the proposal. 34. Payment Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. Invoices shall be paid by the City pursuant to the Local Government Prompt Payment Act (50 ILCS 505/1 et seq.). 35. Guarantees and Warranties All guarantees and warranties required shall be furnished by the Contractor and shall be delivered to the City before the final payment on the contract is issued. 36. Insurance (A) During the term of the Contract, the Contractor shall provide the following types of insurance is not less than the specified amounts: i. Comprehensive General Liability - $1,000,000 per occurrence; ii. Auto Liability - Combined Single Limit Amount of $1,000,000 on any Contractor owned, and/or hired, and/or non-owned motor vehicles engaged in operations within the scope of this Contract; iii. Workers Compensation - Statutory; Employers Liability $1,000,000 (the policy shall include a 'waiver of subrogation'); iv. Umbrella Coverage - $2,000,000 (this shall apply to General Liability, Auto Liability, and Professional Liability, except if the amount for Professional Liability exceeds these combined limits, then Umbrella Coverage does not need to apply to Professional Liability); and v. Professional Liability - $5,000,000. (B) The Contractor shall furnish to the City satisfactory proof of coverage of the above insurance requirements, by a reliable company or companies, before commencing any work. Such proof shall consist of certificates executed by the respective insurance companies and filed with the City. Said certificates shall contain a clause to the effect that, for the duration of the contract, the insurance policy shall be canceled, expire or changed so as to the amount of coverage only after written notification 30 days in advance to the City. In addition, said certificates shall list the City and its officers, agents, and employees as additional insureds on all required insurance policies except the policy for professional liability. (C) The Contractor shall require subcontractors, if any, not protected under the Contractor ’s United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 19 | Page policies, to take out and maintain insurance of the same nature in amounts, and under the same terms, as required of the Contractor. 37. Indemnification The Contractor shall indemnify, defend and save harmless the City, its officers, agents, employees, representatives and assigns, from lawsuits, actions, costs (including attorneys' fees), claims or liabilities of any character brought because of any injuries or damages received or sustained by any person, persons, or property on account of negligent act or omission or any willful misconduct of said Contractor, its officers, agents and/or employees arising out of, or in performance of any of the provisions of the Contract, including any claims or amounts recovered for any infringements of patent, trademark or copyright; or from any claims or amounts arising or recovered under the "Worker's Compensation Act" or any other law, ordinance, order or decree. In connection with any such claims, lawsuits, actions or liabilities, the City, its officers, agents, employees, representatives, and their assigns shall have the right to defense counsel of their choice. The Contractor shall be solely liable for all costs of such defense and for all expenses, fees, judgments, settlements and all other costs arising out of such claims, lawsuits, actions or liabilities. 38. Liquidated Damages Time is of the essence of the contract. Should the Contractor fail to complete the work within the specified time stipulated in the contract or within such extended time as may have been allowed, the Contractor shall be liable and shall pay to the City the amount of $500.00, not as a penalty but as liquidated damages, for each day of overrun in the contract time or such extended time as may have been allowed. The liquidated damages for failure to complete the contract on time are approximate, due to the impracticality of calculating and proving actual delay costs. These deductions are for the cost of delay to account for administration, engineering, inspection, supervision, and other costs and expenses during periods of extended and delayed performance. The costs of delay represented by this schedule are understood to be a fair and reasonable estimate of the costs that will be borne by the City during an extended and delayed performance by the Contractor of the work. 39. General Guarantee Neither the final certificate of payment nor any provision in the Contractor Documents, nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of final acceptance of the work unless a longer period is specified. The United City of Yorkville will give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond requirements. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 20 | Page Unless otherwise amended in writing by the Director of Public Works, the date of the Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project. 40. Cleaning The Contractor and subcontractors shall remove from the premises, rubbish, waste material, and accumulations, and shall keep the premises clean. The Contractor shall keep the premises clean during the project to the satisfaction of the Director of Public Works. 41. Business/Resident Notification The Contractor shall not close any street or private driveway without the consent of the Director of Public Works, and the proper notification of the affected business/resident. 42. Use of Fire Hydrants No fire hydrants shall be used to obtain water for non-emergency use. Contact the City’s Director of Public Works at 630.878.7102 for access. 43. Waiver of Lien Where applicable a waiver of lien and contractor’s affidavit must be submitted by the Contractor, verifying that all subcontractors and material invoices have been paid prior to the City approving final payment. 44. Other Entity Use Although this solicitation is specific to the City, Contractors have the option of allowing this offer, if awarded by the City to the Contractor, to be available to other government agencies within the Kane, Will and Kendall Counties. If the successful Contractor and the interested entity/agency mutually agree on the Terms and Conditions, inclusive of pricing, both parties may perform business under the authority of this solicitation and contract. It is understood that at no time will any city or municipality or other agencies be obligated for placing an order for any other city, municipality or agency; nor will any city or municipality or agency be obligated for any bills incurred by any other city or municipality or agency. Further, it is understood that each agency will issue its own purchase order to the awarded Contractor. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 21 | Page CONTRACTOR CERTIFICATIONS The undersigned Contractor; A. Certifies that it is not barred from contracting or contracting with the City as a result of a violation of either Paragraph 33E-3 (Bid rigging) or 33E-4 (Bid rotating) of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon request; and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) and agrees to comply with the Equal Employment Opportunity Clause, Section 750, Part 750, Chapter X, Subtitle B of Title 44 of the Illinois Administrative Code incorporated herein by reference; and E. Agrees to comply with current applicable regulations of the Americans with Disabilities Act; and F. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965); and G. Agrees to provide a drug-free workplace pursuant to the Drug-Free Workplace Act (30 ILCS 580/1 et seq.) (25 or more employees under a contract of more than $5,000 or for individuals only when greater than $5,000). Printed Name of Contractor Signature of Authorized Representative Date United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 22 | Page COST SHEET The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor, and incidentals specified for the price below. The undersigned Contractor certifies that they are not barred from contracting on this contract as a result of a conviction for the violation of state laws prohibiting proposal rigging or proposal rotating (720 ILCS 5/33E-1, et seq.) and is not delinquent in any taxes to the Illinois Department of Revenue (65 ILCS 5/11-42.2-1). It is understood that the City reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than forty-five (45) days. I (We) propose to complete the following project as more fully described in the specifications for the following: Company Name: ________________________________________________________ _____ Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. If it is the Contractor’s intention to utilize a subcontractor(s) to fulfill the requirements of the Contract, the City must be advised of the subcontractor’s company name, address, telephone and fax numbers, and a contact person’s name at the time of proposal submittal. YES NO Will you be utilizing a subcontractor? ____ ____ If yes, have you included all required Information with your proposal submittal? ____ ____ OR NO PROPOSAL – Keep our company on your Contractors List ______________________________ Signature ______________________________ Date NO PROPOSAL – Remove our company from Your Contractors List ______________________________ Signature ______________________________ Date United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 23 | Page COST SHEET CONTINUED TOTAL COST: General Maintenance Contract Year Cost (hourly) 2020-2021 2021-2022 2022-2023 Mowing - Sunflower Estates Contract Year Cost (Acre) 2020-2021 2021-2022 2022-2023 Labor Contract Year Cost (Hourly) 2020-2021 2021-2022 2022-2023 Mowing - Fox Hill Contract Year Cost (Acre) 2020-2021 2021-2022 2022-2023 Debris Removal Contract Year Cost (Hourly) 2020-2021 2021-2022 2022-2023 Mulch Contract Year Cost (per yard) 2020-2021 2021-2022 2022-2023 Printed Name of Contractor Signature of Authorized Representative Date United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 24 | Page DETAIL EXCEPTION SHEET Any exception must be clearly noted on this sheet. Failure to do so may be the reason for the rejection of the proposal. It is not our intention to prohibit any potential Contractor from contracting by virtue of the specifications, but to describe the material(s) and service(s) actually required. the City reserves the right to accept or reject any or all exceptions. Contractor’s exceptions are: United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 25 | Page VEHICLE/EQUIPMENT LIST Name Make Model Year Use United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 26 | Page SUBCONTRACTOR LISTING Provide the name, contact information, and value of work for each and every subcontractor which will be employed on this project. Subcontractor No. 1 Business Name Address City, State, Zip Code Contact Person Telephone Number Value of Work Nature of Work Subcontractor No. 2 Business Name Address City, State, Zip Code Contact Person Telephone Number Value of Work Nature of Work Subcontractor No. 3 Business Name Address City, State, Zip Code Contact Person Telephone Number Value of Work Nature of Work United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 27 | Page REFERENCES Enter below current business references for whom you have performed work similar to that required by this proposal. Reference No. 1 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work Reference No. 2 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work Reference No. 3 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 28 | Page CONTRACT This contract (“Contract”) made and entered into this 28th day of April 2020, by and between the United City of Yorkville, Kendall City, an Illinois Municipal Corporation, hereinafter referred to as the "City" and ________________________, hereinafter referred to as the "Contractor" and its successors. WITNESSETH: WHEREAS, the City has heretofore solicited proposals for all labor and materials necessary to complete the work specified in the Request for Proposals for the Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivision Special Services Area; WHEREAS, the City has found that the Contractor is the lowest responsible Contractor for said work and has awarded the Contractor this contract for said work; and WHEREAS, the entire proposal packet together with all exhibits, terms, and conditions to become a part of this contract unless otherwise specified all of which are made a part hereof and herein called the “Contract Documents”. The City assumes that submission of a proposal means that the person submitting the proposal has familiarized themselves with all conditions and intends to comply with them unless noted otherwise. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the work in accordance with the specifications, conditions, and prices stated in the proposal packet. 2. The City will pay the Contractor in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE: By: _________________________________ Mayor Attest: ___________________________ CONTRACTOR: City Clerk By: ________________________________________ Signature Witness: __________________________________ _________________________________ Print Name and Title Witness W a l s h D r S Bridge StStagecoach Trl Green Briar Rd Walsh Cir Aster DrColumbine DrSunflower Ct Fountainview Dr Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Sunflower Estates SSA Mowing and Maintenance Areas United City of Yorkville, Illinois Yorkville GIS 2017 Source: Esri, DigitalGlobe,GeoEye, EarthstarGeographics, CNES/AirbusDS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN,IGP, swisstopo, and the GISUser Community Walsh Drive EXHIBIT A John St W Veterans Pkwy Sycamore RdChestnut Ln Evergreen LnCottonwood Trl Aspen LnDi e h l F a rm R d Willow WayRena LnCypress Ln Carolyn CtWhite Pine CtSource: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Fox Hill SSA Mowing and Maintenance Areas United City of Yorkville, Illinois Yorkville GIS 2017 EXHIBIT B FOX HILL AND SUNFLOWER ESTATES SSA AREA LANDSCAPE MAINTENANCE WEEKLY REPORT Date Time In Time Out Employee(s) Initials Work Items Performed Mowing Yes No String trim edge of trails Yes No String trim trees, bushes, etc. Yes No String trim electric boxes, light poles, etc. Yes No Blow grass from trails Yes No Weed landscape beds Yes No Trim trees Yes No Plant trees Yes No Plant bushes or flowers Yes No Remove landscaping Yes No Place mulch Yes No Repair erosion damage Yes No Please describe any additional work in detail below: Employee Signature REQUEST FOR PROPOSAL Requesting: Proposal(s) for Property Management Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area Issue Date: March 19, 2020 Pre-Proposal Meeting: N/A Pre-Proposal Meeting Location: N/A Last Date for Questions: March 24, 2020, by 3:00 p.m. Addendum Posted: March 27, 2020, by 5:00 p.m. Proposals Due: April 3, 2020, at 9:00 a.m. Location: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Note: Illinois Prevailing Wage Act (820 ILCS 130/1-12) does not apply All questions concerning this solicitation shall be submitted via e-mail to Purchasing Manager before the date stated above. A written response in the form of a public addendum will be published on the City’s website by the said date above. Contact with anyone other than the Purchasing Manager for matters relative to this solicitation during the solicitation process is prohibited. Contact for this proposal: Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 2 | Page TABLE OF CONTENTS TABLE OF CONTENTS ................................................................................................................ 2 LEGAL NOTICE ............................................................................................................................ 3 SPECIFICATIONS ......................................................................................................................... 4 GENERAL CONDITIONS ............................................................................................................ 5 CONTRACTOR CERTIFICATIONS .......................................................................................... 15 COST SHEET ............................................................................................................................... 16 REFERENCES ............................................................................................................................. 17 CONTRACT ................................................................................................................................. 18 EXHIBIT A – SUNFLOWER ESTATES MAP………………………………………………… 19 EXHIBIT B – FOX HILL MAP…………………………………………………………………. 20 United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 3 | Page LEGAL NOTICE FOX HILL AND SUNFLOWER ESTATES SUBDIVISIONS PROPERTY MANAGEMENT SERVICES The United City of Yorkville, Illinois will accept sealed Proposals for Property Management Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area. Sealed Proposals will be received at the address listed below until Friday, April 3, 2020, at 9:00 a.m. Proposals not physically received by the date and time listed above will be returned, unopened to the firm. Emailed or faxed Proposals will not be accepted. All Proposals should be addressed to: United City of Yorkville Re: (vendor name) Invitation to Proposal – SSA Property Management Services Attention: Carri Parker, Purchasing Manager 800 Game Farm Road Yorkville, IL 60560 Proposal packets are available online at http://www.yorkville.il.us. The link can be found under the Business Tab-Proposals & RFPs. Additional packets may be picked up at the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. Any questions regarding this legal notice or specifications shall be directed to Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us. The respondent shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the preparation of proposals or the performance of the contract. Carri Parker Purchasing Manager United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 4 | Page SPECIFICATIONS I. INFORMATION The United City of Yorkville is seeking a Property Management Company (herein as “Contractor”) to prepare annual operating budget, day to day interactions with the residents, provide the necessary oversight to the landscape contractor, and send bi-weekly property reports to the City ensuring a quality services are being provided to the residents of the Sunflower Estates and Fox Hill subdivisions. II. LOCATION Fox Hill Subdivision – 5.29 acres Located off of Route 34 on the west side of town, west of Rush-Copley Emergency Center. Sunflower Estates Subdivision – 5.00 acres Located off of Route 47, head west on Greenbrier Road and south on Walsh Drive. III. SCOPE OF WORK 1. Prepare a budget for the SSA areas - complete a budget estimate for both SSA areas. This can include multi-year planning to pay for large projects such as pond naturalization and trail patching and sealing. Budget recommendations are due by January 1st. 2. Resident calls – become the point of contact for the residents of Fox Hill and Sunflower Estates subdivisions. Handle all daily calls from residents. 3. Contractor interaction – interact with the landscape contractor on a weekly basis by email, phone or text 4. Maintain records of weekly reports at the company’s location for review, if necessary 5. Service level oversight – weekly drive through each SSA area and assess the quality of work that the contractor is providing, look for possible problems (weeds, lack of mulch, trees that need trimming, sign maintenance, etc.). 6. Meet with the Director of Public Works quarterly to discuss issues and upcoming projects. 7. Manage special projects – special projects can include but not be limited to monument sign maintenance, trail patching and/or sealcoating and pond naturalization. All purchases for goods or services must be approved by the City. IV. REPORTING The Contractor shall provide written documentation to the City or its designee on a bi-weekly basis outlining the current budget, work performed, any issues, and project status updates. V. INVOICING All invoices will be done on a monthly basis with detailed itemized billing for each work item performed for each SSA subdivision area. Billing will include the date the work item was performed, the cost per work item and the total cost for the month. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 5 | Page GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the City and become a part of the contract unless otherwise specified. Contractors or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The City assumes that the submission of a proposal means that the Contractor has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Forms All proposals must be submitted on the forms provided, complete with all blank spaces filled in and properly signed in ink in the proper spaces and submitted in a sealed envelope. All proposal forms may be obtained from the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. When completed, deliver to the United City of Yorkville City Hall, Attn. Carri Parker, Purchasing Manager, 800 Game Farm Road, Yorkville, IL 60560 prior to the proposal opening date and time. Proposals must be identified as such on the outside of the sealed envelope by marking the envelope “SEALED PROPOSAL” and with the following information: Company’s name, address, item proposal, date and time of opening. Contractors may attach separate sheets for the purpose of explanation, exception, or alternative proposal and to cover required unit prices. 2. Submittal of Proposal Proposals arriving after the specified time will not be accepted. Mailed proposals that are delivered after the specified hour will not be accepted regardless of the postmarked time on the envelope. Contractors should carefully consider all proposal delivery options and select a method that will successfully deliver their proposal by the required time and date. All proposals must include the following documents: A) Submit all of the below in one sealed envelope identified with the enclosed label: 1) 1 original of the entire packet for Procurement 2) 1 original of the entire packet for Project Manager 3) 1 file copy of the entire packet via USB Flashdrive for Procurement identified with the project name. 4) If your proposal includes confidential information as defined by FOIA (5 ILCS 140/7) (From Ch. 116, par. 207) Sec. 7 provide i) 1 redacted original of the entire packet identified as REDACTED ORIGINAL ii) 1 file copy of the entire packet on the same above USB Flashdrive, identifying the file as REDACTED ORIGINAL 5) Contractor Certifications (reference page 15) 6) Proposal Cost Sheet (reference page 16) 7) References (reference page 17) 8) Signed Contract (reference page 18) United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 6 | Page 3. Examination of Proposal Forms, Specifications, and Site The Contractor shall carefully examine the proposal forms which may include the invitation to the proposal, instruction to Contractors, general conditions, special conditions, plans, specifications, proposal form, bond, contract, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The Contractor shall verify all measurements relative to the work, shall be responsible for the correctness of the same. The Contractor will examine the site and the premises and satisfy themselves as to the existing conditions under which the Contractor will be obligated to operate. Failure of the Contractor to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional sums of money will be added to the contract. The submission of the proposal shall be considered conclusive evidence that the Contractor has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the Contractor will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 4. Interpretation of Proposal Documents Questions regarding proposal documents, discrepancies, omissions, or intent of the specifications or plans shall be submitted in writing to the Purchasing Manager at cparker@yorkville.il.us at least ten (10) working days prior to the opening of proposals to provide time for issuing and forwarding an addendum. Any interpretations of the Contract Documents will be made only by addendum duly issued or delivered by the City to each person receiving a set of proposal documents. The City will not be responsible for any other explanations for interpretations of the Contract Documents. Letters, requested interpretations, clarifications, and/or explanations shall be so noted on the outside of the envelope and on the first page of the letter with the words, INTERPRETATION REQUEST. Letters not properly marked will not be considered as a formal request. Any letter received within ten working days of the proposal date will be returned unopened. 5. Receiving Proposals Proposals received prior to the time of opening will be securely kept, unopened. The Purchasing Manager, whose duty it is to open them will decide when the specified time has arrived, and no-proposal received thereafter will be considered. No responsibility will be attached to the Purchasing Manager or the City for the premature or non-opening of a proposal not properly addressed and identified, except as otherwise provided by law. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 7 | Page 6. Late and Fax Proposals Proposals arriving after the specified time, whether sent by mail, courier, or in person, will not be accepted and will be refused and returned unopened. It is the Contractor’s responsibility for timely delivery regardless of the methods used. Mailed proposals that are delivered after the specified hour will not be accepted regardless of the postmarked time on the envelope. Facsimile machine transmitted proposals will not be accepted, nor will the City transmit proposal documents to prospective Contractors by way of a facsimile machine. 7. Completeness All information required by the Invitation to Proposal must be supplied to constitute a responsive proposal. The Contractor’s submittal shall include the completed Proposal Sheet found in the contract documents. The City will strictly hold the Contractor to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the Contractor. 8. Error in Proposals When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the Contractor is not relieved from errors in proposal preparation. Erasures in proposals must be explained over the signature of the Contractor. 9. Withdrawal of Proposals A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the Purchasing Manager prior to the specified time of opening. After the opening, the Contractor cannot withdraw or cancel his proposal for a period of forty-five (45) calendar days, or such longer time as stated in the proposal documents. 10. Contractor Interested in More than One Proposal Unless otherwise specified, if more than one proposal is offered by any one party, by or in the name of his or their agent, partner, or other persons, all such proposals may be rejected. A party who has quoted prices on work, materials, or supplies to other Contractors is not thereby disqualified from quoting prices to other Contractors or from submitting a proposal directly for the work, materials, or supplies. 11. Contractor’s Qualifications No award will be made to any Contractor who cannot satisfy the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The City’s decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The Contractor shall furnish to the City all information and data the City may request for the purpose of investigation. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 8 | Page 12. Proposal Award for All or Part Unless otherwise specified, proposals shall be submitted for all of the work or items for which proposals are requested. The City reserves the right to make an award on all items, or any of the items, according to the best interests of the City. 13. Work Restrictions The Contractor shall complete the work required as soon as practicable. The only exception to this requirement will be extenuating circumstances as may be accepted by the City. Requests for exceptions due to extenuating circumstances must be made in writing to the City within 48 hours of the occurrence. The City’s decision on extenuating circumstances will be final. Work will not be permitted on Sunday or the following legal holidays: New Year’s Day Labor Day Martin Luther King’s Birthday Veteran’s Day President’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Eve, ½ Day (afternoon) Christmas Day Due to the timing of this project, work may be prohibited during certain public events in said area. Work shall not be permitted between the hours of 8:00 p.m. To 7:00 a.m. during standard weekdays (excluding holidays). Any requested variations to these hours shall be approved by the City in writing, in advance of any operations outside of the hours detailed above. 14. Estimated Proposal Quantities On “Estimated Quantities”, the City may purchase more or less than the estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the estimated quantity of each item unless otherwise agreed upon. 15. Trade Names – Alternative Proposal When an item is identified in the specifications by a manufacturer’s or trade name or catalog number, the Contractor shall proposal upon the item so identified. If the specifications state “or equal” proposals on other items will be considered, provided the Contractor clearly identifies in his proposal the item to be furnished, together with any descriptive matter which will indicate the character of the item. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 9 | Page Contractors desiring to the proposal on items that deviate from these specifications, but which they believe are equivalent, are requested to submit alternate proposals. However, ALTERNATE PROPOSALS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The proposal must be accompanied by complete specifications for the items offered. Contractors wishing to submit a secondary proposal must submit it as an alternate proposal. The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 16. Price Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the Contractor with its tax exemption number. Cash discounts will not be considered in determining the overall price but may be used in an overall evaluation. 17. Consideration of Proposal No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The Contractor, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses, and adequate insurance to comply with the terms of these specifications and contract documents. 18. Award or Rejection the City reserves the right to reject and/or award any and all proposals or parts thereof and to waive formalities and technicalities according to the best interests of the City. Any proposal submitted will be binding for forty-five (45) days subsequent to the date of the proposal opening. A contract will be awarded to the lowest responsible and responsive Contractor complying with the conditions of the contract documents only when it is in the best interest of the City to accept the proposal. The City shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any and/or all proposals or parts thereof. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 10 | Page 19. Execution of Contract The Contractor shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen’s compensation. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Contractors, including the specifications, will constitute part of the legal contract between the United City of Yorkville and the Contractor. 20. Termination of Contract The United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the City Council. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as the failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or services unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 21. Protests A) Any Contractor who claims to be aggrieved in connection with a solicitation, the selection process, a pending award, or other reasonable issues may initiate a protest. 1) Protests involving the solicitation process or stated requirements must be presented in writing via email to the Purchasing Manager no later than the last date for questions as reflected on the cover page of this document. 2) Protests involving the evaluation of offers, staff recommendations, or the award process must be submitted in writing to the Purchasing Manager no later than three business days after results are publicly posted. B) Protests must include: the name and address of the protestor; appropriate identification of the solicitation; if an award has been initiated, the award document number (if available); identification of the procedure that is alleged to have been violated; precise statement(s) of the relevant facts; identification of the issue to be resolved; protestor's United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 11 | Page argument and supporting documentation (Exhibits, evidence, or documents to substantiate any claims) and recommendation for further action. C) Upon receipt of the notice of protest, the Purchasing Manager shall cease the procurement process for the said project. 1) The Purchasing Manager will rule on the protest in writing within five business days from receipt of the protest. 2) Appeals of the Purchasing Manager's decision must be made in writing within five business days after receipt thereof and submitted to the City Administrator for final resolution. The appellant shall have the opportunity to be heard and an opportunity to present evidence in support of the appeal. 3) the City Administrator's decision is final. 22. Compliance with All Laws All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 23. Contract Alterations No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 24. Nonassignability The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations or change the terms of the contract. 25. Execution of Documents The Contractor, in signing the Proposal on the whole or any portion of the work, shall conform to the following requirements: • Proposals signed by an individual other than the individual represented in the proposal documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal in the name of the person for whom it is signed. • Proposals that are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Proposal a power of attorney evidencing authority to sign the Proposal, executed by the partners. • Proposals that are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 12 | Page • If such Proposal is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal should be attached to it. Such Proposal shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. If the Proposal is signed for a limited liability company, it should have the correct legal name and be signed by the managing member or other person with authority. • Proposals received from any listed contractor in response to an invitation for proposals shall be entered on the abstract of Proposals and rejected. Proposals, quotations, or offers received from any listed contractor shall not be evaluated for an award or included in the competitive range, nor shall discussions be conducted with a listed offer or during a period of ineligibility. If the period of ineligibility expires or is terminated prior to award, the City may, but is not required to, consider such proposals, quotations, or offers. 26. Default the City may terminate a contract by written notice of default to the Contractor if: • fails to make delivery of the materials or perform the services within the time specified in the proposal, or • fails to make progress so as to endanger performance of the contract, or • fails to perform work outlined in the contract within a reasonable amount of time. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 27. Payment Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. Invoices shall be paid by the City pursuant to the Local Government Prompt Payment Act (50 ILCS 505/1 et seq.). 28. Insurance (A) During the term of the Contract, the Contractor shall provide the following types of insurance is not less than the specified amounts: i. Comprehensive General Liability - $1,000,000 per occurrence; ii. Auto Liability - Combined Single Limit Amount of $1,000,000 on any Contractor owned, and/or hired, and/or non-owned motor vehicles engaged in operations within United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 13 | Page the scope of this Contract; iii. Workers Compensation - Statutory; Employers Liability $1,000,000 (the policy shall include a 'waiver of subrogation'); iv. Umbrella Coverage - $2,000,000 (this shall apply to General Liability, Auto Liability, and Professional Liability, except if the amount for Professional Liability exceeds these combined limits, then Umbrella Coverage does not need to apply to Professional Liability); and v. Professional Liability - $5,000,000. (B) The Contractor shall furnish to the City satisfactory proof of coverage of the above insurance requirements, by a reliable company or companies, before commencing any work. Such proof shall consist of certificates executed by the respective insurance companies and filed with the City. Said certificates shall contain a clause to the effect that, for the duration of the contract, the insurance policy shall be canceled, expire or changed so as to the amount of coverage only after written notification 30 days in advance to the City. In addition, said certificates shall list the City and its officers, agents, and employees as additional insureds on all required insurance policies except the policy for professional liability. (C) The Contractor shall require subcontractors, if any, not protected under the Contractor ’s policies, to take out and maintain insurance of the same nature in amounts, and under the same terms, as required of the Contractor. 29. Indemnification The Contractor shall indemnify, defend and save harmless the City, its officers, agents, employees, representatives and assigns, from lawsuits, actions, costs (including attorneys' fees), claims or liabilities of any character brought because of any injuries or damages received or sustained by any person, persons, or property on account of negligent act or omission or any willful misconduct of said Contractor, its officers, agents and/or employees arising out of, or in performance of any of the provisions of the Contract, including any claims or amounts recovered for any infringements of patent, trademark or copyright; or from any claims or amounts arising or recovered under the "Worker's Compensation Act" or any other law, ordinance, order or decree. In connection with any such claims, lawsuits, actions or liabilities, the City, its officers, agents, employees, representatives, and their assigns shall have the right to defense counsel of their choice. The Contractor shall be solely liable for all costs of such defense and for all expenses, fees, judgments, settlements and all other costs arising out of such claims, lawsuits, actions or liabilities. 30. Other Entity Use Although this solicitation is specific to the City, Contractors have the option of allowing this offer, if awarded by the City to the Contractor, to be available to other government agencies within the Kane, Will and Kendall Counties. If the successful Contractor and the interested entity/agency mutually agree on the Terms and Conditions, inclusive of pricing, both parties may perform business under the authority of this solicitation and contract. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 14 | Page It is understood that at no time will any city or municipality or other agencies be obligated for placing an order for any other city, municipality or agency; nor will any city or municipality or agency be obligated for any bills incurred by any other city or municipality or agency. Further, it is understood that each agency will issue its own purchase order to the awarded Contractor. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 15 | Page CONTRACTOR CERTIFICATIONS The undersigned Contractor; A. Certifies that it is not barred from contracting or contracting with the City as a result of a violation of either Paragraph 33E-3 (Bid rigging) or 33E-4 (Bid rotating) of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon request; and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) and agrees to comply with the Equal Employment Opportunity Clause, Section 750, Part 750, Chapter X, Subtitle B of Title 44 of the Illinois Administrative Code incorporated herein by reference; and E. Agrees to comply with current applicable regulations of the Americans with Disabilities Act; and F. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965); and G. Agrees to provide a drug-free workplace pursuant to the Drug-Free Workplace Act (30 ILCS 580/1 et seq.) (25 or more employees under a contract of more than $5,000 or for individuals only when greater than $5,000). Printed Name of Contractor Signature of Authorized Representative Date United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 16 | Page COST SHEET The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor, and incidentals specified for the price below. The undersigned Contractor certifies that they are not barred from contracting on this contract as a result of a conviction for the violation of state laws prohibiting proposal rigging or proposal rotating (720 ILCS 5/33E-1, et seq.) and is not delinquent in any taxes to the Illinois Department of Revenue (65 ILCS 5/11-42.2-1). It is understood that the City reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than forty-five (45) days. I (We) propose to complete the following project as more fully described in the specifications for the following: Company Name: ________________________________________________________ _____ Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. Contract Year Annual Fee Monthly Fee 2020-2021 2021-2022 2022-2023 Printed Name of Contractor Signature of Authorized Representative Date United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 17 | Page REFERENCES Enter below current business references for whom you have performed work similar to that required by this proposal. Reference No. 1 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work Reference No. 2 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work Reference No. 3 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 18 | Page CONTRACT This contract (“Contract”) made and entered into this 28th day of April 2020, by and between the United City of Yorkville, Kendall City, an Illinois Municipal Corporation, hereinafter referred to as the "City" and ________________________, hereinafter referred to as the "Contractor" and its successors. WITNESSETH: WHEREAS, the City has heretofore solicited proposals for all labor and materials necessary to complete the work specified in the Request for Proposals for the Property Management Services for the Fox Hill and Sunflower Estates Subdivision Special Services Area; WHEREAS, the City has found that the Contractor is the lowest responsible Contractor for said work and has awarded the Contractor this contract for said work; and WHEREAS, the entire proposal packet together with all exhibits, terms, and conditions to become a part of this contract unless otherwise specified all of which are made a part hereof and herein called the “Contract Documents”. The City assumes that submission of a proposal means that the person submitting the proposal has familiarized themselves with all conditions and intends to comply with them unless noted otherwise. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the work in accordance with the specifications, conditions, and prices stated in the proposal packet. 2. The City will pay the Contractor in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE: By: _________________________________ Mayor Attest: ___________________________ CONTRACTOR: City Clerk By: ________________________________________ Signature Witness: __________________________________ _________________________________ Print Name and Title Witness W a l s h D r S Bridge StStagecoach Trl Green Briar Rd Walsh Cir Aster DrColumbine DrSunflower Ct Fountainview Dr Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Sunflower Estates SSA Mowing and Maintenance Areas United City of Yorkville, Illinois Yorkville GIS 2017 Source: Esri, DigitalGlobe,GeoEye, EarthstarGeographics, CNES/AirbusDS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN,IGP, swisstopo, and the GISUser Community Walsh Drive EXHIBIT A John St W Veterans Pkwy Sycamore RdChestnut Ln Evergreen LnCottonwood Trl Aspen LnDi e h l F a rm R d Willow WayRena LnCypress Ln Carolyn CtWhite Pine CtSource: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Fox Hill SSA Mowing and Maintenance Areas United City of Yorkville, Illinois Yorkville GIS 2017 EXHIBIT B Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2020-19 Public Works Facility Public Works Committee – March 17, 2020 Please see attached. Bart Olson Administration Name Department Summary Review and consideration of an RFQ for a facility study for a Public Works and Parks facility. Background This item was last discussed in-depth by the City Council at the January 14, 2020 meeting. At that meeting, the City Council directed staff to not move forward with the full scope of the 2019 facilities plan, to move forward with a shared City/County public safety facility study, to move forward with a Public Works facility study, and to move forward with a study that focused on the economics what the City can afford for all studies, the land-use decisions that the City has made or needs to make for its facilities, and asset management of current buildings and properties. Since that meeting there have been a few verbal updates given by the Mayor, and a few group and individual discussions about the timing of each of these studies. Some of the City Council members have expressed interest in making sure all three of these studies move forward at the same time, others have said that the Public Works study needs to move forward as soon as possible. The RFQ for a Public Works and Parks facility was finished today and is presented for the City Council’s review and feedback. The RFQ for the Public Safety facility with the County has been verbally discussed with the Sheriff and the County Administrator, and will be in draft form in the next 1- 2 weeks. In general, the Public Safety facility study will mimic the format of the RFQ document, but will include a partial space needs analysis of the Sheriff’s Department operations (excluding the jail and courthouse), and will seek to identify ways to save money by sharing facilities dealing with records, evidence, training, conference rooms, and a lobby. The RFQ for the third study (economics, assets, etc). is under draft and discussion at staff level. In summary, the draft Public Works Facility RFQ contains: 1) A space needs analysis of the 610 Tower Lane Public Works operations and the 185 Wolf St Parks operations. a. We are trying to minimize costs of this study by directing the firms to review our 2005 municipal facilities master plan and provide an update to that information. b. We have limited the growth projection to 20 years. 2) A site evaluation of 610 Tower Lane, 185 Wolf St, and 8 acres of vacant land at Kendall Marketplace. a. Is the 610 Tower Lane site large enough to accommodate our Public Works operations 20 years from now (assumed answer is no)? If not, are there opportunities to expand this site? Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 5, 2020 Subject: Public Works and Parks facility RFQ b. Is the 185 Wolf St site large enough to accommodate our Parks operations 20 years from now? Is this site large enough to accommodate Public Works and Parks operations? If note, are there opportunities to expand this site? c. Is the 8 acres in Kendall Marketplace an appropriate option for either Parks or Public Works operations? 3) A cost estimate and a project schedule for: a. An ultimate Public Works/Parks facility b. An ultimate Public works facility c. A less-than-ultimate Public Works facility In addition to the scope summary above, we are asking firms providing their qualifications to tell us ways that they might propose to reduce/change the City’s scope in order to limit the cost of the eventual study (IV. Qualification Requirements, #4). On the process of the Public Works facility RFQ, we propose to leave the RFQ submission window open for 30 days. We propose to review the proposals at a staff level, to have staff select a proposer with which to negotiate and then conduct negotiations, and then execute the contract according to City Council purchasing rules and state-level laws on the qualification based selection process (QBS). Generally, that means if the contract is less than $25,000 the contract can be authorized by staff; if the contract is worth more than $25,000 the contract must be approved by City Council. Recommendation Staff recommends approval of the attached RFQ. REQUEST FOR QUALIFICATIONS Requesting: Qualification Proposal(s) for the Analysis of the Public Works & Park Maintenance Facilities Issue Date: March 12, 2020 Last Date for Questions: March 25, 2020, by 3:00 p.m. Addendum Posted: April 1, 2020, by 5:00 p.m. Proposals Due: April 17, 2020, by 4:00 p.m. Location: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 All questions concerning this solicitation shall be submitted via e-mail to Purchasing Manager before the date stated above. A written response in the form of a public addendum will be published on the City’s website by the said date above. Contact with anyone other than the Purchasing Manager for matters relative to this solicitation during the solicitation process is prohibited. Contact for this proposal: Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us. United City of Yorkville, Illinois Request for Qualifications Analysis of the Public Works & Park Maintenance Facilities March 12, 2020 2 | Page TABLE OF CONTENTS I. INFORMATION................................................................................................................. 4 II. OVERVIEW ....................................................................................................................... 4 III. SCOPE OF SERVICES ...................................................................................................... 5 IV. QUALIFICATION REQUIREMENTS.............................................................................. 6 V. QUALIFICATION SUBMISSION .................................................................................. 76 VI. GENERAL EVALUATION CRITERIA ........................................................................... 7 VII. RIGHTS OF REVIEW ....................................................................................................... 7 VIII. CONTRACT AWARD ..................................................................................................... 87 IX. SCHEDULE ...................................................................................................................... 87 X. APPENDIX (to be provided upon contract award) ............................................................ 8 United City of Yorkville, Illinois Request for Qualifications Analysis of the Public Works & Park Maintenance Facilities March 12, 2020 3 | Page LEGAL NOTICE REQUEST FOR QUALIFICATIONS FOR THE ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES The United City of Yorkville, Illinois will be accepting Qualification Proposals for the Analysis of the Public Works Facilities. Sealed proposals will be received via email until Friday, April 17, 2020, at 4:00 p.m. Proposals must be submitted to the attention of Carri Parker, Purchasing Manager, via email: cparker@yorkville.il.us with the subject line: Public Works Analysis RFQ, no later than date and time listed above. Proposals arriving after the specified date and time will not be accepted. Faxed bids will not be accepted. Bid packets are available online at http://www.yorkville.il.us. The link can be found under the Business Tab-Bids & RFPs. Any questions regarding this legal notice or specifications shall be directed to Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us. Carri Parker Purchasing Manager United City of Yorkville, Illinois Request for Qualifications Analysis of the Public Works & Park Maintenance Facilities March 12, 2020 4 | Page I. INFORMATION The United City of Yorkville is primarily a residential community with supporting commercial, industrial and manufacturing activity. The City is centrally located in Kendall County about 45 miles southwest of Chicago and 13 miles southwest of Aurora (the state’s second-largest city). Kendall County is considered to be one of the fastest growing and affluent counties in Illinois. As a result of this, the City has experienced a sharp increase in population over the first ten years of the new century. A special census, conducted in 2008, reported a population of 16,838, nearly three times the amount shown on the 2000 census (6,189). The 2010 census reported a population of 16,921, and a special census conducted in 2017 put the City’s population at 19,022. It is estimated that the 2020 census will put the City’s population at 20,243. The City provides a full range of municipal services including public safety (police), the construction and maintenance of streets, sewer collection and, water distribution (public works), parks and recreation, planning and zoning, and general administrative services. The Yorkville Public Library is a department of the City, with a library board appointed by the Mayor and City Council, which sets policy and develops a budget for approval by the City Council. The City is governed by a Mayor and eight elected Alderman. The appointed City Administrator and Police Chief are responsible for the day-to-day operations respectively. Departments include Administration, Finance, Community Development, Public Works, and Parks & Recreation. Budgeted expenditures are $37,200,628, including General Fund expenditures of $16,783,649. Budgeted revenues are $32,831,287. Yorkville has 105.7 full-time equivalent employees (as of 5/1/19). Additional information is obtainable at: http://www.yorkville.il.us/ II. OVERVIEW The United City of Yorkville, Illinois is soliciting proposals from qualified firms to provide an analysis of the Public Works and Park Maintenance sites and facilities. The information from the study will be used to assist the City in future planning for Public Works and Parks Maintenance operations and service delivery. The purpose of the analysis is to assess the current Public Works and Park Maintenance facilities to determine if it is adequate to handle the current and future space demands for equipment, storage, personnel, and operations while also determining if there are ways to utilize the existing facility more efficiently. The Public Works Facility is located at 610 Tower Lane. The original shop and offices were constructed in 1974 and an addition was constructed in 1996. The building provides street, sewer and water equipment storage, vehicle maintenance area, and administration office space for approximately 15 full-time employees. The Public Works garage (original use “salt shed”) is located at 610 Tower Lane and was constructed in the early 1980’s. This 30 x 40 garage stores street signs, traffic signal components, vehicles, and equipment. Also located at 610 Tower Lane is a Materials Storage Shed, constructed in 2019, this 30 x 80 building is used for storing black United City of Yorkville, Illinois Request for Qualifications Analysis of the Public Works & Park Maintenance Facilities March 12, 2020 5 | Page dirt, sand, clay, mulch and bulk rock salt. The City also owns property at 609 N Bridge St adjacent to the existing Public Works facility to the southeast. This property consists of .64 acres that currently have an unoccupied house on the property. 609 N Bridge St was purchased by the City in 2017 and could provide future, direct access from the Public Works Facility to Route 47. The Parks Department facility is located at 185 Wolf Street. The building was purchased by the City in 2008 and includes a 10,000 square foot building on the 2.51 acres. The building is currently being used as the Parks Maintenance Facility, and administration office space for 8-10 employees. Additionally, the city owns approximately 8 acres of vacant land at Kendall Marketplace, at the northwest corner of Cannonball Trail and Blackberry Shore Lane (location map attached). There are no current plans for this site. III. SCOPE OF SERVICES The City seeks a qualified firm to assess and analyze, in a cost-effective and efficient process, its current Public Works and Parks department facilities throughout the City. The analysis should assess the City’s 2005 Municipal Facilities Plan, and the current facilities, logistics, personnel, and site layout for both the Public Works department and the Parks department. Some factors to consider are current and operational needs, existing square footage, available land for expansion, and the department’s staffing, equipment, and operation needs in the present and the next 20 years. The firm will be provided the 2005 Municipal Facilities Master Plan and the 2017 Facilities Condition Assessment to assist in this analysis. It is anticipated that the firm selected will be required, at a minimum, to make site visits and conduct interviews with appropriate personnel to derive a final set of recommendations. The project scope consists of three areas of focus: 1. Space Needs Analysis – Review the 2005 Municipal Facilities Master Plan assessment and analyze its recommendation on building size and costs. Assess the current Public Works and Parks facilities to determine the current and future space needs demand for equipment, storage, personnel, and operations. Define how much space the City needs, currently and in the future for these operations. Project the type of space needed within the building(s) and how large each area should be and/or if additional expanse is necessary to be built in regard to current and future equipment, storage, staffing levels, and vehicles. Assume that a 20-year growth projection is appropriate for ultimate buildout but identify opportunities for the City to do a phased buildout (i.e. current operations plus a 5-year growth projection or current operations plus a 10-year growth projection). Key Deliverables:  Adequate space for equipment and vehicles presently and in the future  Determine the optimal size and location of administration offices, salt storage facility, maintenance garage, fuel station, sign storage, mechanic area, chemical storage, parts United City of Yorkville, Illinois Request for Qualifications Analysis of the Public Works & Park Maintenance Facilities March 12, 2020 6 | Page storage, along with vehicles and equipment. Adequate conference, training, lunch, and multipurpose rooms  Adequate space for restrooms  Additional on-site parking for employees and guests  Innovative communication and technological opportunities 2. Site Evaluation Description – Provide a preliminary assessment and evaluation of the adequacy of the sites of the City’s current Public Works facility (610 Tower Lane and 609 N Bridge St) and Parks facility (185 Wolf St) for current operations and future expansion. Provide a preliminary assessment and evaluation of the City’s 8 acres of vacant land at Kendall Marketplace for the potential future development of a Public Works and/or Parks Maintenance facility. 3. Project Cost Estimate and Schedule Description – Identify ways to minimize construction costs and long-term operational costs through building and site design, and then provide a total project cost estimate that includes all costs related to the design, permitting, and the construction of the key deliverables listed below, including but not limited to, furniture and equipment, project management, fees, contingencies, and all other applicable “soft” costs. Provide a complete proposed project schedule including realistic deadlines for design development, permitting, and construction phases for each of the key deliverables below. Key Deliverables:  An ultimate Public Works and Parks Maintenance Facility, which can properly serve a 20-year growth projection  A Public Works facility only, which can properly serve a 20-year growth projection  A Public Works facility only, which can properly serve current operations plus a growth projection to-be-determined during the process (i.e. current operations plus a 5- year growth projection or current operations plus a 10-year growth projection) IV. QUALIFICATION REQUIREMENTS Provide a cover letter containing an executive summary of the proposed services. The cover letter should be no more than three pages and should include, but not be limited to: 1. Firm’s name, address, telephone number, e-mail address, and principal contact. 2. Experience of the firm, its employee(s), and subcontractors completing the work. The City prefers firms with municipal experience. 3. Firm’s proposed plan to meet the City’s desired outcomes in the three areas of focus as stated in Section III above. 4. Any potential alternatives to limit City costs of this study and still provide useful materials and knowledge with which decisions on Public Works and Parks buildings and operations can be made in the future. 5. Three references: At least two of whom are municipal entities that the firm has completed similar work in the past five years. United City of Yorkville, Illinois Request for Qualifications Analysis of the Public Works & Park Maintenance Facilities March 12, 2020 7 | Page V. QUALIFICATION SUBMISSION Qualifications are requested from firms to furnish professional services pertinent to the project’s scope outlined above. Please submit an electronic copy emailed to Purchasing Manager, Carri Parker at cparker@yorkville.il.us no later than 4:00 p.m. on April 17, 2020. Following the review of the Qualifications by the City, firms may be contacted for additional information or to participate in an interview process. VI. GENERAL EVALUATION CRITERIA This Request for Qualification is only a solicitation for information. The City is not obligated to enter into a contract nor is it responsible for any costs associated with the preparation of qualifications and interviews. Qualifications received after the deadline will be disqualified from consideration. The City reserves the right to reject any and all qualifications and to interview firms, which in the City’s judgment, will best meet the City's needs. Qualifications will be evaluated based on but not limited to the following general criteria:  A demonstrated understanding of the requirements of this project  Project approach and schedule  Qualifications and expertise of the firm and key personnel assigned to the project and their proven ability to efficiently complete similar projects  References listing services performed for each reference  The firm possesses resources required to complete the project  Clarity, consciousness, and organization of the proposal  Example of firms Standard Terms and Conditions for Professional Services Interviews are a component of the evaluation process and will be scheduled following the evaluation of qualifications. Formal presentations are encouraged but not required. The City will negotiate the terms of compensation for the agreed scope of professional services associated with this request for qualifications. Should you have any questions, please contact Purchasing Manager Carri Parker at cparker@yorkville.il.us. All inquiries must be received a minimum of 72 hours prior to the submittal deadline. VII. RIGHTS OF REVIEW The United City of Yorkville reserves the right to reject any or all qualifications or to request additional information from any or all respondents to this request for qualifications as determined to be in the best interest of the City. United City of Yorkville, Illinois Request for Qualifications Analysis of the Public Works & Park Maintenance Facilities March 12, 2020 8 | Page VIII. CONTRACT AWARD Upon successful responses and reference verification, further negotiations with the selected firm will proceed. IX. SCHEDULE Selection Process Steps Estimated Date(s) Released to the Public March 12, 2020 Final Date to Submit Questions March 25, 2020 at 3:00 p.m. Addendum Posted (if any) April 1, 2020 at 5:00 p.m. Qualification Submission Deadline April 17, 2020 at 4:00 p.m. Shortlist Selection Date April 24, 2020 Interviews and Contract Negotiations May 1, 2020 X. APPENDIX (to be provided upon contract award)  Attachment A – Map of Public Works and Parks Facilities  Attachment B – Public Works & Park Maintenance Facilities List  Attachment C – Capital Improvement Plan  Attachment D – 2017 Facilities Condition Assessment  Attachment E – 2005 Downtown Master Vision Plan with Municipal Facilities Plan  Attachment F – Map of 8 acres of vacant land at Kendall Marketplace 610 Tower Lane and 609 N. Bridge Street2.6 Acres Master Plan RFQ Summary 2019Interview everyone (staff, elected, stakeholders, etc) and review relevant materialsAssess current buildings and properties for adequacySpace needs and relationships between officesSecurity concernsBuilding conditionsOperational capabilitiesPrepare a draft reportGet City Council feedbackPrepare a final reportMaster plan with strategies to implement the plan and schedulesCost estimates Master Plan RFQ Summary 2006Interview everyone (staff, elected, stakeholders, etc) and review relevant materialsAssess current buildings and properties for adequacySpace needs and relationships between officesSecurity concernsBuilding conditionsOperational capabilitiesPrepare a draft reportGet City Council feedbackPrepare a final reportMaster plan with strategies to implement the plan and schedulesCost estimates Building Name Address Square Footage Immediate Repair CostCurrent Facility Condition Index (FCI)10‐Year Facility Condition Index (FCI)Current Replacement ValuePublic Works Building/Garage610 Tower Lane8,820 sq. ft. $107,488 6.0% Fair 78.4% Very Poor $1,616,177City Hall/Police Department800 Game Farm Road18,988 sq. ft. $212,418 7.7% Fair 24.7% Poor $3,479,307Beecher Center 908 Game Farm Road9,423 sq. ft. $48,168 2.6% Good 61.8% Very Poor $1,114,498 GARAGE SIDE ~40,000 SFOFFICE SIDE~20,000 SF GARAGE SIDE ~40,000 SFOFFICE SIDE~20,000 SFExistingExisting*Existing building footprints not to scale 610 Tower Lane and 609 N. Bridge Street2.6 AcresGarage (Red)Admin Offices (Blue)Site (Orange) 1 Acre Total Site804 Game Farm Road (PD) Red – 8,988 Sq. Ft.800 Game Farm Road (Admin, Com Dev) Blue – 10,000 Sq. Ft. 908 Game Farm Road (Beecher Center) 2.55 Acres9,423 Sq. Ft. 185 Wolf Street, Parks Building2.4 Acres10,600 Sq. Ft. (Red) 102 E. Van Emmon3.43 Acres (Orange)14,000 Sq. Ft. (Blue) Kendall Marketplace Land8 Acres 804 Game Farm Road (PD) Red – 8,988 Sq. Ft.800 Game Farm Road (Admin, Com Dev) Blue – 10,000 Sq. Ft. 804 Game Farm Road (PD) Red – 8,988 Sq. Ft.800 Game Farm Road (Admin, Com Dev) Blue – 10,000 Sq. Ft. Prepared for: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 FACILITY CONDITION ASSESSMENT Public Works Office and Garage 610 Tower Lane Yorkville, Illinois 60560 PREPARED BY: EMG CONTACT: EMG Andrew Hupp 10461 Mill Run Circle, Suite 1100 Senior Engineering Consultant Owings Mills, Maryland 21117 800.733.0660 x6632 800.733.0660 arhupp@emgcorp.com www.EMGcorp.com EMG Project Number: Date of Report: On Site Date: 122700.17R000-030.322 September 13, 2017 May 22, 2017 September 11, 2017 EMG Corporate Headquarters 10461 Mill Run Circle, Suite 1100, Owings Mills, MD 21117 www.EMGcorp.com p 800.733.0660 FACILITY CONDITION ASSESSMENT PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 TABLE OF CONTENTS 1. Executive Summary ............................................................................................................................. 1 1.1. Property Information and General Physical Condition ................................................................ 1 1.2. Facility Condition Index (FCI) ...................................................................................................... 2 1.3. Special Issues and Follow-Up Recommendations ...................................................................... 3 1.4. Opinions of Probable Cost .......................................................................................................... 3 1.4.1. Methodology ................................................................................................................................ 4 1.4.2. Immediate Repairs ...................................................................................................................... 4 1.4.3. Replacement Reserves ............................................................................................................... 4 2. Purpose and Scope .............................................................................................................................. 5 2.1. Purpose ....................................................................................................................................... 5 2.2. Scope .......................................................................................................................................... 6 2.3. Personnel Interviewed ................................................................................................................. 6 2.4. Documentation Reviewed ........................................................................................................... 7 2.5. Pre-Survey Questionnaire ........................................................................................................... 7 2.6. Weather Conditions ..................................................................................................................... 7 3. Accessibility and Property Research ................................................................................................. 8 3.1. ADA Accessibility ........................................................................................................................ 8 3.2. Municipal Information, Flood Zone and Seismic Zone ................................................................ 8 4. Existing Building Assessment ............................................................................................................ 9 4.1. Unit or Space Types .................................................................................................................... 9 4.2. Inaccessible Areas or Key Spaces Not Observed ...................................................................... 9 5. Site Improvements ............................................................................................................................. 10 5.1. Utilities ....................................................................................................................................... 10 5.2. Parking, Paving, and Sidewalks ................................................................................................ 10 5.3. Drainage Systems and Erosion Control .................................................................................... 11 5.4. Topography and Landscaping ................................................................................................... 12 5.5. General Site Improvements ....................................................................................................... 12 6. Building Architectural and Structural Systems ............................................................................... 14 6.1. Foundations ............................................................................................................................... 14 6.2. Superstructure ........................................................................................................................... 14 6.3. Roofing ...................................................................................................................................... 14 6.4. Exterior Walls ............................................................................................................................ 15 6.5. Exterior and Interior Stairs ......................................................................................................... 16 6.6. Exterior Windows and Doors ..................................................................................................... 16 6.7. Patio, Terrace, and Balcony ...................................................................................................... 16 7. Building Mechanical and Plumbing Systems .................................................................................. 17 7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) ..................................................... 17 7.2. Building Plumbing and Domestic Hot Water ............................................................................. 18 7.3. Building Gas Distribution ........................................................................................................... 19 7.4. Building Electrical ...................................................................................................................... 19 7.5. Building Elevators and Conveying Systems .............................................................................. 20 7.6. Fire Protection and Security Systems ....................................................................................... 20 7.7. Life Support Systems ................................................................................................................ 21 8. Interior Spaces .................................................................................................................................... 22 8.1. Interior Finishes ......................................................................................................................... 22 8.2. Commercial Kitchen & Laundry Equipment .............................................................................. 23 9. Other Structures ................................................................................................................................. 24 10. Certification ......................................................................................................................................... 25 11. Appendices ......................................................................................................................................... 26 PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 1 www.EMGcorp.com p 800.733.0660 1. Executive Summary 1.1. Property Information and General Physical Condition The property information is summarized in the table below. More detailed descriptions may be found in the various sections of the report and in the Appendices. Property Information Address: 610 Tower Lane, Yorkville, IL 60560 Year Constructed/Renovated: 1976 – Office 1996 - Garage Current Occupants: City of Yorkville Percent Utilization: 100%. Management Point of Contact: City of Yorkville, Mr. Peter Ratos 630.553.8574 phone pratos@yorkville.il.us email Property Type: Office, Garage Site Area: 2.0 acres Building Area: 8,820 SF Number of Buildings: 1 Number of Stories: 1 Parking Type and Number of Spaces: 9 spaces in open lots Building Construction: Steel frame with concrete-topped metal decks Roof Construction: Sloped roofing with metal finish Exterior Finishes: Metal Siding Heating, Ventilation & Air Conditioning: Individual package split-system units. Supplemental components: suspended gas unit heaters and window air conditioning unit. Fire and Life/Safety: Smoke detectors, strobes, extinguishers, and exit signs. Dates of Visit: May 22, 2017 On-Site Point of Contact (POC): Eric Dhuse Assessment and Report Prepared by: Tammy Prusa Reviewed by: Paul Prusa P.E., LEED AP Technical Report Reviewer For Andrew Hupp arhupp@emgcorp.com 800.733.0660 x6632 Systemic Condition Summary Site Fair HVAC Fair Structure Good Plumbing Fair Roof Fair Electrical Fair Vertical Envelope Fair Elevators -- PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 2 www.EMGcorp.com p 800.733.0660 Systemic Condition Summary Interiors Fair Fire -- The following bullet points highlight the most significant short term and modernization recommendations:  Repair damage to right elevation exterior wall  Installation of a complete fire alarm system  Mill and overlay asphalt parking lot  Installation of a complete fire suppression system Generally, the property appears to have been constructed within industry standards in force at the time of construction. The property appears to have been well maintained since it was first occupied and is in fair overall condition. The property has had no major capital improvements. The property is less than 32 years old and has not required any major capital improvements. 1.2. Facility Condition Index (FCI) One of the major goals of the FCA is to calculate the FCI, which gives an indication of a building’s overall condition. Two FCI ratios are calculated and presented, the Current Year and Ten-Year. The Current Year FCI is the ratio of Immediate Repair Costs to the building’s Current Replacement Value. Similarly, the Ten-Year FCI is the ratio of anticipated Capital Reserve Needs over the next ten years to the Current Replacement Value. FCI Condition Rating Definition Percentage Value Good In new or well-maintained condition, with no visual evidence of wear, soiling or other deficiencies. 0% to 5% Fair Subjected to wear and soiling but is still in a serviceable and functioning condition. > than 5% to 10% Poor Subjected to hard or long-term wear. Nearing the end of its useful or serviceable life. > than 10% to 60% Very Poor Has reached the end of its useful or serviceable life. Renewal is now necessary. > than 60% PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 3 www.EMGcorp.com p 800.733.0660 The graphs above and tables below represent summary-level findings for the FCA. The deficiencies identified in this assessment can be combined with potential new construction requirements to develop an overall strategy that can serve as the basis for a portfolio-wide capital improvement funding strategy. Key findings from the assessment include: Key Finding Metric Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) 6.0% Fair 10-Year Facility Condition Index (FCI) FCI = (RR)/(CRV) 78.4% Very Poor Current Replacement Value (CRV) 8,820 SF * $183.24 / SF = $1,616,176.80 Year 0 (Current Year) - Immediate Repairs (IR) $108.301.00 Years 1-10 – Replacement Reserves (RR) $1,008,861.00 Total Capital Needs $1,117,162.00 The major issues contributing to the Immediate Repair Costs and the Current Year FCI ratio are summarized below:  Repair damage to right elevation exterior wall  Installation of a complete fire alarm system  Installation of a complete fire suppression system  Add signage and marking for ADA Van accessible parking stall Further detail on the specific costs that make up the Immediate Repair Costs can be found in the cost tables at the beginning of this report. 1.3. Special Issues and Follow-Up Recommendations As part of the FCA, a limited assessment of accessible areas of the building(s) was performed to determine the presence of fungal growth, conditions conducive to fungal growth, and/or evidence of moisture. Property personnel were interviewed concerning any known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Sampling is not a part of this assessment. There are no visual indications of the presence of fungal growth, conditions conducive to fungal growth, or evidence of moisture in representative readily accessible areas of the property. 1.4. Opinions of Probable Cost Cost estimates are attached at the front of this report (following the cover page). These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by construction resources such as R.S. Means and Marshall & Swift, EMG’s experience with past costs for similar properties, city cost indexes, and assumptions regarding future economic conditions. Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is repaired or replaced in whole, phasing of the work (if applicable), quality of contractor, quality of project management exercised, market conditions, and whether competitive pricing is solicited, etc. ASTM E2018-08 recognizes that certain opinions of probable costs cannot be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the FCA. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 4 www.EMGcorp.com p 800.733.0660 1.4.1. Methodology Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry sources, EMG opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use, the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age. The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age. Projections of Remaining Useful Life (RUL) are based on continued use of the Property similar to the reported past use. Significant changes in occupants and/or usage may affect the service life of some systems or components. Where quantities could not be derived from an actual take-off, lump sum costs or allowances are used. Estimated costs are based on professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and manage the corrections. 1.4.2. Immediate Repairs Immediate repairs are opinions of probable costs that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) material building or fire code violations, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost. 1.4.3. Replacement Reserves Replacement Reserves are for recurring probable expenditures, which are not classified as operation or maintenance expenses. The replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an indeterminable life but, nonetheless, have a potential for failure within an estimated time period. Replacement Reserves exclude systems or components that are estimated to expire after the reserve term and are not considered material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other occurrences that are typically covered by insurance, rather than reserved for, are also excluded. Replacement costs are solicited from ownership/property management, EMG’s discussions with service companies, manufacturers' representatives, and previous experience in preparing such schedules for other similar facilities. Costs for work performed by the ownership’s or property management’s maintenance staff are also considered. EMG’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all required remedial work has been performed or that monies for remediation have been budgeted for items defined in the Immediate Repair Cost Estimate. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 5 www.EMGcorp.com p 800.733.0660 2. Purpose and Scope 2.1. Purpose EMG was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit. Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance issues, existing deficiencies, and material code violations of record at municipal offices, which affect the Property’s use. Opinions are rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building systems or components that have realized or exceeded their typical expected useful lives. CONDITIONS: The physical condition of building systems and related components are typically defined as being in one of five conditions: Excellent, Good, Fair, Poor, Failed or a combination thereof. For the purposes of this report, the following definitions are used: Excellent = New or very close to new; component or system typically has been installed within the past year, sound and performing its function. Eventual repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. Good = Satisfactory as-is. Component or system is sound and performing its function, typically within the first third of its lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. Fair = Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful life. Component or system is performing adequately at this time but may exhibit some signs of wear, deferred maintenance, or evidence of previous repairs. Repair or replacement will be required due to the component or system’s condition and/or its estimated remaining useful life. Poor = Component or system is significantly aged, flawed, functioning intermittently or unreliably; displays obvious signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with commonly accepted standards; has become obsolete; or exhibits an inherent deficiency. The present condition could contribute to or cause the deterioration of contiguous elements or systems. Either full component replacement is needed or repairs are required to restore to good condition, prevent premature failure, and/or prolong useful life. Failed = Component or system has ceased functioning or performing as intended. Replacement, repair, or other significant corrective action is recommended or required. Not Applicable = Assigning a condition does not apply or make logical sense, most commonly due to the item in question not being present. Throughout sections 5 through 9 of this report, each report section will typically contain three subsections organized in the following sequence:  A descriptive table (and/or narrative), which identifies the components assessed, their condition, and other key data points.  A simple bulleted list of Anticipated Lifecycle Replacements, which lists components and assets typically in Excellent, Good, or Fair condition at the time of the assessment but that will require replacement or some other attention once aged past their estimated useful life. These listed components are typically included in the associated inventory database with costs identified and budgeted beyond the first several years.  A bulleted cluster of Actions/Comments, which include more detailed narratives describing deficiencies, recommended repairs, and short term replacements. The assets and components associated with these bullets are/were typically problematic and in Poor or Failed condition at the time of the assessment, with corresponding costs included within the first few years. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 6 www.EMGcorp.com p 800.733.0660 PLAN TYPES: Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest significance. The following Plan Types are listed in general weighted order of importance: Safety = An observed or reported unsafe condition that if left unaddressed could result in an injury; a system or component that presents a potential liability risk. Performance/Integrity = Component or system has failed, is almost failing, performs unreliably, does not perform as intended, and/or poses a risk to overall system stability. Accessibility = Does not meet ADA, UFAS, and/or other handicap accessibility requirements. Environmental = Improvements to air or water quality, including removal of hazardous materials from the building or site. Modernization/Adaptation = Conditions, systems, or spaces that need to be upgraded in appearance or function to meet current standards, facility usage, or client/occupant needs. Lifecycle/Renewal = Any component or system in which future repair or replacement is anticipated beyond the next several years and/or is of minimal substantial early-term consequence. 2.2. Scope The standard scope of the Facility Condition Assessment includes the following:  Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical, and plumbing systems, and the general built environment.  Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if applicable.  Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions.  Provide a general statement of the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not constitute a full ADA survey, but will help identify exposure to issues and the need for further review.  Perform a limited assessment of accessible areas of the building(s) for the presence of fungal growth, conditions conducive to fungal growth, and/or evidence of moisture. EMG will also interview Project personnel regarding the presence of any known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Potentially affected areas will be photographed. Sampling will not be considered in routine assessments.  List the current utility service providers.  Review maintenance records and procedures with the in-place maintenance personnel.  Observe a representative sample of the interior spaces/units, including vacant spaces/units, in order to gain a clear understanding of the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas, and the significant mechanical, electrical and elevator equipment rooms.  Provide an Executive Summary at the beginning of this report.  Prepare a mechanical equipment inventory list. 2.3. Personnel Interviewed The management was interviewed for specific information relating to the physical property, available maintenance procedures, historical performance of key building systems and components, available drawings and other documentation. The following personnel from the facility and government agencies were interviewed in the process of conducting the FCA: Name and Title Organization Phone Number Eric Dhuse City of Yorkville 630.878.7102 PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 7 www.EMGcorp.com p 800.733.0660 The FCA was performed with the assistance of Eric Dhuse, City of Yorkville, the onsite Point of Contact (POC), who was cooperative and provided information that appeared to be accurate based upon subsequent site observations. The onsite contact is completely knowledgeable about the subject property and answered most questions posed during the interview process. The POC’s management involvement at the property has been for the past 23 years. 2.4. Documentation Reviewed Prior to the FCA, relevant documentation was requested that could aid in the knowledge of the subject property’s physical improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed conditions. The review of submitted documents does not include comment on the accuracy of such documents or their preparation, methodology, or protocol. The Documentation Request Form is provided in Appendix E. Although Appendix E provides a summary of the documents requested or obtained, the following list provides more specific details about some of the documents that were reviewed or obtained during the site visit.  No documents available. 2.5. Pre-Survey Questionnaire A Pre-Survey Questionnaire was sent to the POC prior to the site visit. The questionnaire is included in Appendix E. Information obtained from the questionnaire has been used in preparation of this report. 2.6. Weather Conditions May 22, 2017: Clear, with temperatures in the 70’s (°F) and light winds. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 8 www.EMGcorp.com p 800.733.0660 3. Accessibility and Property Research 3.1. ADA Accessibility Generally, Title III of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public accommodations” and “commercial facilities” on the basis of disability. Regardless of its age, these areas and facilities must be maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG). Buildings completed and occupied after January 26, 1992 are required to comply fully with the ADAAG. Existing facilities constructed prior to this date are held to the lesser standard of compliance to the extent allowed by structural feasibility and the financial resources available. As an alternative, a reasonable accommodation pertaining to the deficiency must be made. During the FCA, a limited visual observation for ADA accessibility compliance was conducted. The scope of the visual observation was limited to those areas set forth in EMG’s Abbreviated Accessibility Checklist provided in Appendix D of this report. It is understood by the Client that the limited observations described herein does not comprise a full ADA Compliance Survey, and that such a survey is beyond the scope of EMG’s undertaking. Only a representative sample of areas was observed and, other than as shown on the Abbreviated Accessibility Checklist, actual measurements were not taken to verify compliance. At an office/garage property, the areas considered as a public accommodation besides the site itself and parking, are the exterior accessible route, the interior accessible route up to the tenant lease lines and the interior common areas, including the common area restrooms. The facility does not appear to be accessible with Title III of the Americans with Disabilities Act. Elements as defined by the ADAAG that are not accessible as stated within the priorities of Title III, are as follows: Parking  Signage indicating accessible parking spaces for cars and vans are not provided. Entrances/Exits  Lever action hardware is not provided at all accessible locations. Restrooms  Lever action hardware is not provided at all accessible locations.  Modify existing lavatory faucets to paddle type faucets. A full ADA Compliance Survey may reveal additional aspects of the property that are not in compliance. Corrections of these conditions should be addressed from a liability standpoint, but are not necessarily code violations. The Americans with Disabilities Act Accessibility Guidelines concern civil rights issues as they pertain to the disabled and are not a construction code, although many local jurisdictions have adopted the Guidelines as such. The cost to address the achievable items noted above is included in the cost tables. 3.2. Municipal Information, Flood Zone and Seismic Zone Not Applicable PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 9 www.EMGcorp.com p 800.733.0660 4. Existing Building Assessment 4.1. Unit or Space Types All 8,820 square feet of the building are occupied by a single occupant, City of Yorkville. The spaces are mostly a combination of offices, garages, and supporting restrooms. 4.2. Inaccessible Areas or Key Spaces Not Observed The interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed included the site within the property boundaries, exterior of the property and the roof. Areas of note that were either inaccessible or not observed for other reasons are listed in the table below: Key Spaces Not Observed Room Number Area Access Issues Above bathroom in garage Lack of ladder PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 10 www.EMGcorp.com p 800.733.0660 5. Site Improvements 5.1. Utilities The following table identifies the utility suppliers and the condition and adequacy of the services. Site Utilities Utility Supplier Condition and Adequacy Sanitary sewer City of Yorkville Good Storm sewer City of Yorkville Good Domestic water City of Yorkville Good Electric service Commonwealth Edison Good Natural gas service Nicor Gas Good Actions/Comments:  According to the POC, the utilities provided are adequate for the property. There are no unique, onsite utility systems such as emergency electrical generators, septic systems, water or waste water treatment plants, or propane gas tanks. 5.2. Parking, Paving, and Sidewalks Item Description Main Ingress and Egress Tower Lane Access from West Additional Entrances N/A Additional Access from N/A Paving and Flatwork Item Material Last Work Done Condition Entrance Driveway Apron Asphalt - Fair Parking Lot Asphalt - Fair Drive Aisles None - -- Service Aisles None - -- Sidewalks None - -- Curbs None - -- Site Stairs None - -- Pedestrian Ramps None - -- PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 11 www.EMGcorp.com p 800.733.0660 Parking Count Open Lot Carport Private Garage Subterranean Garage Freestanding Parking Structure 9 - - - - Total Number of ADA Compliant Spaces 0 Number of ADA Compliant Spaces for Vans 0 Total Parking Spaces 9 Parking Ratio (Spaces/Apartments) - Method of Obtaining Parking Count Physical count Anticipated Lifecycle Replacements:  Asphalt seal coating  Asphalt pavement mill and overlay  Signage and marking for ADA Van accessible parking stall Actions/Comments:  The asphalt pavement exhibits significant areas of failure and deterioration, such as alligator cracking and localized depressions. The most severely damaged areas of paving must be cut and patched in order to maintain the integrity of the overall pavement system. Complete milling and overlay of the entire lot is also recommended. 5.3. Drainage Systems and Erosion Control Drainage System and Erosion Control System Exists At Site Condition Surface Flow ☒ Good Inlets ☐ -- Swales ☐ -- Detention pond ☐ -- Lagoons ☐ -- Ponds ☐ -- Underground Piping ☐ -- Pits ☐ -- Municipal System ☐ -- Dry Well ☐ -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  There is no evidence of storm water runoff from adjacent properties. The storm water system appears to provide adequate runoff capacity. There is no evidence of major ponding or erosion. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 12 www.EMGcorp.com p 800.733.0660 5.4. Topography and Landscaping Item Description Site Topography Generally flat. Landscaping Trees Grass Flower Beds Planters Drought Tolerant Plants Decorative Stone None ☐ ☐ ☐ ☐ ☐ ☐ ☒ Landscaping Condition -- Irrigation Automatic Underground Drip Hand Watering None ☐ ☐ ☐ ☒ Irrigation Condition -- Retaining Walls Type Location Condition None -- -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The topography and adjacent uses do not appear to present conditions detrimental to the property. There are no significant areas of erosion. 5.5. General Site Improvements Property Signage Property Signage Post mounted wood Street Address Displayed? Yes Site and Building Lighting Site Lighting None Pole Mounted Bollard Lights Ground Mounted Parking Lot Pole Type ☒ ☐ ☐ ☐ ☐ -- Building Lighting None Wall Mounted Recessed Soffit ☐ ☒ ☐ Fair PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 13 www.EMGcorp.com p 800.733.0660 Site Fencing Type Location Condition Chain link with metal posts Perimeter Fair Refuse Disposal Refuse Disposal Means of disposal not apparent Dumpster Locations Mounting Enclosure Contracted? Condition None None None No -- Other Site Amenities Description Location Condition Playground Equipment None -- -- Tennis Courts None -- -- Basketball Court None -- -- Swimming Pool None -- -- Anticipated Lifecycle Replacements:  Signage  Exterior lighting  Site fencing Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 14 www.EMGcorp.com p 800.733.0660 6. Building Architectural and Structural Systems 6.1. Foundations Building Foundation Item Description Condition Foundation Slab on grade with integral footings Good Basement and Crawl Space None -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  There are no significant signs of settlement, deflection, or movement. 6.2. Superstructure Building Superstructure Item Description Condition Framing / Load-Bearing Walls Steel columns and beams Good Ground Floor Concrete slab Good Upper Floor Framing Wood joists Good Upper Floor Decking Plywood or OSB Fair Roof Framing Steel beams or girders Good Roof Decking Metal decking Fair Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The superstructure is exposed in some locations, which allows for limited observation. Walls and floors appear to be plumb, level, and stable. There are no significant signs of deflection or movement. 6.3. Roofing Primary Roof Type / Geometry Gable Roof Finish Metal Maintenance Outside Contractor Roof Age 21 Yrs PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 15 www.EMGcorp.com p 800.733.0660 Primary Roof Flashing Sheet metal Warranties None Parapet Copings None Roof Drains Gutters and downspouts Fascia Metal Panel Insulation Fiberglass batts Soffits None Skylights No Attics Steel beams Ponding No Ventilation Source-1 Ridge Vents Leaks Observed No Ventilation Source-2 -- Roof Condition Fair Anticipated Lifecycle Replacements:  Metal roof Actions/Comments:  The roof finishes are original. Information regarding roof warranties or bonds was not available. The roofs are maintained by an outside contractor.  There is no evidence of active roof leaks.  There is no evidence of roof deck or insulation deterioration. The roof substrate and insulation should be inspected during any future roof repair or replacement work.  Roof drainage appears to be adequate. Clearing and minor repair of drain system components should be performed regularly as part of the property management’s routine maintenance and operations program.  The attics are not accessible and it could not be determined if there is moisture, water intrusion, or excessive daylight in the attics. 6.4. Exterior Walls Building Exterior Walls Type Location Condition Primary Finish Metal siding Fair Secondary Finish -- -- Accented with -- -- Soffits Not Applicable -- Building sealants (caulking) are located between dissimilar materials, at joints, and around window and door openings. Anticipated Lifecycle Replacements:  Metal siding Actions/Comments:  The metal siding has isolated areas of damaged siding along the north and south elevation of the building. The damaged siding must be repaired. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 16 www.EMGcorp.com p 800.733.0660 6.5. Exterior and Interior Stairs Building Exterior and Interior Stairs Type Description Riser Handrail Balusters Condition Building Exterior Stairs None -- -- -- -- Building Interior Stairs Wood-framed Closed Wood Wood Fair Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. 6.6. Exterior Windows and Doors Building Windows Window Framing Glazing Location Window Screen Condition Aluminum framed, operable Double glaze Exterior Walls ☒ Fair Building Doors Main Entrance Doors Door Type Condition Metal, hollow Fair Secondary Entrance Doors Solid core wood Fair Service Doors Metal, hollow Fair Overhead Doors Aluminium Fair Anticipated Lifecycle Replacements:  Windows  Exterior metal doors Actions/Comments:  Damage to double-glazed window on west elevation of building. Outer pane of glass needs to be replaced. 6.7. Patio, Terrace, and Balcony Not applicable. There are no patios, terraces, or balconies. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 17 www.EMGcorp.com p 800.733.0660 7. Building Mechanical and Plumbing Systems See the Mechanical Equipment List in the Appendices for the quantity, manufacturer’s name, model number, capacity and year of manufacturer of the major mechanical equipment, if available. 7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) Individual Units Primary Components Split system furnaces and condensing units Cooling (if separate from above) performed via components above Quantity and Capacity Ranges 2 units ranging from 2 tons/BTUH to 5 tons/BTUH Total Heating or Cooling Capacity 7 tons/BTUH Heating Fuel Natural gas Location of Equipment Building exterior Space Served by System Entire building Age Ranges All units dated 2000 Primary Component Condition Fair Supplemental Components Supplemental Component #1 Suspended unit heaters Location / Space Served by Suspended Unit Heaters Garage Suspended Unit Heater Condition Fair Supplemental Component #2 Window Air Conditioning Unit Location / Space Served by Window Air Conditioning Unit Small Upper Office Area Window Air Conditioning Unit Condition Fair Controls and Ventilation HVAC Control System Individual programmable thermostats/controls HVAC Control System Condition Fair Building Ventilation Roof top exhaust fans Ventilation System Condition Fair Anticipated Lifecycle Replacements:  Split system furnaces and condensing units  Suspended gas unit heaters  Through-wall air conditioners  Rooftop exhaust fans PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 18 www.EMGcorp.com p 800.733.0660 Actions/Comments:  The HVAC systems are maintained by the in-house maintenance staff. Records of the installation, maintenance, upgrades, and replacement of the HVAC equipment at the property have been maintained since the property was first occupied.  The HVAC equipment appears to have been installed in 2000. HVAC equipment is replaced on an "as needed" basis.  The HVAC equipment appears to be functioning adequately overall. No chronic problems were reported and an overall sense of satisfaction with the systems was conveyed. However, due to the inevitable failure of parts and components over time, some of the equipment will require replacement. 7.2. Building Plumbing and Domestic Hot Water Building Plumbing System Type Description Condition Water Supply Piping Copper Fair Waste/Sewer Piping Cast iron Fair Vent Piping Cast iron Fair Water Meter Location Bathroom closet in office Domestic Water Heaters or Boilers Components Water Heaters Fuel Natural gas Quantity and Input Capacity 2 units at approximately 40,000 BTUH each Storage Capacity 40 gallons Water Heater Condition Fair Supplementary Storage Tanks? No Storage Tank Quantity & Volume -- Quantity of Storage Tanks -- Storage Tank Condition -- Domestic Hot Water Circulation Pumps (3 HP and over) -- Adequacy of Hot Water Adequate Adequacy of Water Pressure Adequate Plumbing Fixtures Water Closets Residential grade Toilet (Water Closet) Flush Rating 1.6 GPF Common Area Faucet Nominal Flow Rate 2.0 GPM Condition Fair Anticipated Lifecycle Replacements:  Water heaters  Toilets  Sinks  Vanities PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 19 www.EMGcorp.com p 800.733.0660 Actions/Comments:  The plumbing systems appear to be well maintained and functioning adequately. The water pressure appears to be sufficient. No significant repair actions or short-term replacement costs are required. Routine and periodic maintenance is recommended. Future lifecycle replacements of the components or systems listed above will be required. 7.3. Building Gas Distribution Gas service is supplied from the gas main on the adjacent public street. The gas meters and regulators are located along the exterior walls of the buildings. The gas distribution piping within the building is malleable steel (black iron). Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The pressure and quantity of gas appear to be adequate.  The gas meters and regulators appear to be functioning adequately and will require routine maintenance.  Only limited observation of the gas distribution piping can be made due to hidden conditions. 7.4. Building Electrical Building Electrical Systems Electrical Lines Underground Transformer Pad-mounted Main Service Size 400 Amps Volts 120/240 Volt, single-phase Meter & Panel Location North elevation of building Branch Wiring Copper Conduit Metallic Step-Down Transformers? No Security / Surveillance System? No Building Intercom System? No Lighting Fixtures T-12 Main Distribution Condition Fair Secondary Panel and Transformer Condition Fair Lighting Condition Fair Anticipated Lifecycle Replacements:  Circuit breaker panels  Interior light fixtures Actions/Comments:  The onsite electrical systems up to the meters are owned and maintained by the respective utility company.  The electrical service and capacity appear to be adequate for the property’s demands.  The panels are mostly original 1976 and 1996 components. The electrical service is reportedly adequate for the facility’s needs. However, due to the age of the panels and increasing difficulty of obtaining replacement parts over time, lifecycle replacements are recommended per above. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 20 www.EMGcorp.com p 800.733.0660  The light fixtures throughout most of the facility utilize older, inefficient T-12 lamps. Replacement with newer fixtures with electronic ballasts and T-8 lamps is highly recommended to save substantial amounts of energy. 7.5. Building Elevators and Conveying Systems Not applicable. There are no elevators or conveying systems. 7.6. Fire Protection and Security Systems Item Description Type None Fire Alarm System Central Alarm Panel ☐ Battery-Operated Smoke Detectors ☒ Alarm Horns ☐ Annunciator Panels ☐ Hard-Wired Smoke Detectors ☐ Strobe Light Alarms ☐ Pull Stations ☐ Emergency Battery-Pack Lighting ☒ Illuminated EXIT Signs ☒ Alarm System Condition Fair Sprinkler System None ☒ Standpipes ☐ Backflow Preventer ☐ Hose Cabinets ☐ Fire Pumps ☐ Siamese Connections ☐ Suppression Condition -- Central Alarm Panel System Location of Alarm Panel Installation Date of Alarm Panel None None Fire Extinguishers Last Service Date Servicing Current? 2016 Yes Hydrant Location North elevation of building by door Siamese Location -- Special Systems Kitchen Suppression System ☐Computer Room Suppression System ☐ Anticipated Lifecycle Replacements:  Installation of a complete fire alarm system  Installation of a complete fire suppression system  Exit signs  Fire extinguishers Actions/Comments:  The vast majority of the building is not protected by fire suppression and alarm system. Due to its construction date, the facility is most likely “grandfathered” by code and the installation of fire sprinklers and alarm system was not required until major renovations are performed. Regardless of when or if installation of facility-wide fire suppression and alarm system is required by the governing municipality, EMG recommends a retrofit be performed. A budgetary cost is included. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 21 www.EMGcorp.com p 800.733.0660 7.7. Life Support Systems Not Applicable PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 22 www.EMGcorp.com p 800.733.0660 8. Interior Spaces 8.1. Interior Finishes The facility is used as an office building and garage for the City of Yorkville. The most significant interior spaces include offices and garages. Supporting areas include hallways, stairs, administrative offices, restrooms, employee break rooms, and utility closets. The following table generally describes the locations and typical conditions of the interior finishes within the facility: Typical Floor Finishes Floor Finish Locations General Condition Ceramic tile Restrooms Fair Vinyl tile Office, restrooms, break area Fair Hardwood Office Fair Concrete Garage Fair Typical Wall Finishes Wall Finish Locations General Condition Painted drywall Offices, restrooms, break area Fair Metal Garages Fair Ceramic tile Restrooms Fair Typical Ceiling Finishes Ceiling Finish Locations General Condition Painted drywall Offices, restrooms, break area Fair Exposed structure Garages Good Metal Garages Fair Interior Doors Item Type Condition Interior Doors Steel w/ Glass, Wood Hollow-Core Fair Door Framing Wood Fair Fire Doors No -- Anticipated Lifecycle Replacements:  Vinyl tile  Ceramic tile  Metal wall panel  Metal ceiling panel PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 23 www.EMGcorp.com p 800.733.0660  Wood floor  Interior paint  Interior doors  Kitchenette appliances  Laundry room washers  Laundry room dryers Actions/Comments:  It appears that the interior finishes are original.  The ceilings have isolated areas of water-damaged ceilings in the break area. The damaged ceiling areas need to be repaired. The cost to replace the damaged finishes is relatively insignificant and the work can be performed as part of the property management’s routine maintenance program. 8.2. Commercial Kitchen & Laundry Equipment Not applicable. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 24 www.EMGcorp.com p 800.733.0660 9. Other Structures Not applicable. There are no major accessory structures. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 25 www.EMGcorp.com p 800.733.0660 10. Certification City of Yorkville retained EMG to perform this Facility Condition Assessment in connection with its continued operation of Public Works Office and Garage, 610 Tower Lane Yorkville, Illinois, the “Property”. It is our understanding that the primary interest of City of Yorkville is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to determine if the present Property has conditions that will have a significant impact on its continued operations. The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site visit, and our experience with similar properties. No testing, exploratory probing, dismantling or operating of equipment or in-depth studies were performed unless specifically required under Section 2 of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s original design or existing systems. Although walk-through observations were performed, not all areas were observed (See Section 4.2 for areas observed). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that the observations and research were conducted. This report has been prepared on behalf of and exclusively for the use of City of Yorkville for the purpose stated within Section 2 of this report. The report, or any excerpt thereof, shall not be used by any party other than City of Yorkville or for any other purpose than that specifically stated in our agreement or within Section 2 of this report without the express written consent of EMG. This report, or any of the information contained therein, is not for the use or benefit of, nor may it be relied upon by any other person or entity, for any purpose without the advance written consent of EMG. Any reuse or distribution without such consent shall be at the client’s or recipient’s sole risk, without liability to EMG. Prepared by: Tammy Prusa, Project Manager Reviewed by: Paul Prusa P.E., LEED AP, Technical Report Reviewer For Andrew Hupp arhupp@emgcorp.com 800.733.0660 x6632 PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 26 www.EMGcorp.com p 800.733.0660 11. Appendices Appendix A: Photographic Record Appendix B: Site Plan Appendix C: EMG Accessibility Checklist Appendix D: Pre-Survey Questionnaire PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 Appendix A: Photographic Record PUBLIC WORKS OFFICE AND GARAGE 610 TOWER LANE YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 #1: FRONT ELEVATION #2: FRONT ELEVATION-OFFICE #3: FRONT ELEVATION-GARAGE #4: LEFT ELEVATION-GARAGE #5: LEFT ELEVATION-OFFICE #6: REAR ELEVATION PUBLIC WORKS OFFICE AND GARAGE 610 TOWER LANE YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 #7: RIGHT ELEVATION-OFFICE #8: RIGHT ELEVATION-GARAGE #9: PARKING LOTS, ASPHALT PAVEMENT #10: PARKING LOTS, CRACKING IN ASPHALT #11: STRUCTURAL FRAME, STEEL COLUMNS & BEAMS #12: FOUNDATIONS, CONCRETE SLAB-ON-GRADE PUBLIC WORKS OFFICE AND GARAGE 610 TOWER LANE YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 #13: FOUNDATIONS, CONCRETE SLAB-ON-GRADE #14: ROOF, METAL #15: ROOF, METAL #16: EXTERIOR WALL, STEEL #17: EXTERIOR WALL, ALUMINUM SIDING #18: PUNCTURE AND CRACKING TO ALUMINUM SIDING ON SOUTH ELEVATION OF BUILDING PUBLIC WORKS OFFICE AND GARAGE 610 TOWER LANE YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 #19: PUNCTURE TO ALUMINUM SIDING ON NORTH ELEVATION OF BUILDING #20: INTERIOR STAIRS, WOOD #21: WINDOW, ALUMINUM DOUBLE- GLAZED #22: WINDOW, BROKEN PANE OF GLASS #23: OVERHEAD DOOR, ALUMINUM ROLL-UP #24: EXTERIOR DOOR, STEEL PUBLIC WORKS OFFICE AND GARAGE 610 TOWER LANE YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 #25: EXTERIOR DOOR, WOOD SOLID- CORE W/ GLASS #26: RESIDENTIAL FIXTURES, CEILING FAN #27: CONDENSING UNIT, SPLIT SYSTEM #28: AIR CONDITIONER, WINDOW/THRU-WALL #29: UNIT HEATER, NATURAL GAS #30: EXHAUST FAN, PROPELLER PUBLIC WORKS OFFICE AND GARAGE 610 TOWER LANE YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 #31: TOILET, FLUSH TANK (WATER CLOSET) #32: BATHROOM VANITY CABINET, WOOD, WITH CULTURED MARBLE SINK TOP #33: WATER HEATER, GAS #34: SINK, PLASTIC #35: DRINKING FOUNTAIN, REFRIGERATED #36: OVERHEAD DOOR, AUTOMATIC OPENER PUBLIC WORKS OFFICE AND GARAGE 610 TOWER LANE YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 #37: MAIN DISTRIBUTION PANEL #38: HIGH PRESSURE SODIUM LIGHTING FIXTURE #39: LIGHTING SYSTEM, INTERIOR #40: HALOGEN LIGHTING FIXTURE #41: FIRE EXTINGUISHER #42: EXIT LIGHTING FIXTURE PUBLIC WORKS OFFICE AND GARAGE 610 TOWER LANE YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 #43: INTERIOR CEILING FINISH, GYPSUM BOARD #44: INTERIOR DOOR, STEEL W/ GLASS #45: INTERIOR WALL FINISH, CERAMIC TILE #46: INTERIOR FLOOR FINISH, VINYL TILE (VCT) #47: INTERIOR FLOOR FINISH, WOOD STRIP #48: INTERIOR FLOOR FINISH, CERAMIC TILE PUBLIC WORKS OFFICE AND GARAGE 610 TOWER LANE YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 #49: RESIDENTIAL APPLIANCES, CLOTHES DRYER #50: INTERIOR CEILING FINISH, METAL #51: INTERIOR DOOR, HOLLOW CORE WOOD #52: INTERIOR WALL FINISH, ALUMINUM #53: INTERIOR WINDOW #54: INTERIOR WALL FINISH, CERAMIC TILE PUBLIC WORKS OFFICE AND GARAGE 610 TOWER LANE YORKVILLE, ILLINOIS 60560 EMG PROJECT NO: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 #55: RESIDENTIAL APPLIANCES, CLOTHES WASHER #56: SINK, STAINLESS STEEL #57: RESIDENTIAL APPLIANCES, REFRIGERATOR #58: KITCHEN CABINET, BASE AND WALL SECTION, WOOD PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 Appendix B: Site Plan Site Plan Project Name: Public Works Office and Garage Project Number: 122700.17R000-030.322 Source: Google Earth On-Site Date: May 22, 2017 PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 Appendix C: EMG Accessibility Checklist Page 1 of 4 Date Completed: June 6, 2017 Property Name: Public Works Office and Garage EMG Project Number: 122700.17R000-030.322 Building History Yes No Unk Comments 1 Has an ADA survey previously been completed for this property? X 2 Have any ADA improvements been made to the property? X 3 Does a Transition Plan / Barrier Removal Plan exist for the property? X 4 Has building ownership or management received any ADA related complaints that have not been resolved? X 5 Is any litigation pending related to ADA issues? X Parking Yes No NA Comments 1 Are there sufficient accessible parking spaces with respect to the total number of reported spaces? X 2 Are there sufficient van-accessible parking spaces available? X 3 Are accessible spaces marked with the International Symbol of Accessibility? Are there signs reading “Van Accessible” at van spaces? X 4 Is there at least one accessible route provided within the boundary of the site from public transportation stops, accessible parking spaces, passenger loading zones, if provided, and public streets and sidewalks? X 5 Do curbs on the accessible route have depressed, ramped curb cuts at drives, paths, and drop-offs? X 6 If required does signage exist directing you to accessible parking and an accessible building entrance? X Ramps Yes No NA Comments 1* Do all ramps along accessible path of travel appear to meet slope requirements? ( 1:12 or less) X 2 Are ramps that appear longer than 6 ft complete with railings on both sides? X Page 2 of 4 Ramps (cont.) Yes No NA Comments 3 Does the width between railings appear at least 36 inches? X 4 Is there a level landing for approximately every 30 ft horizontal length of ramp, at the top and at the bottom of ramps and switchbacks? X Entrances/Exits Yes No NA Comments 1 Do all required accessible entrance doorways appear at least 32 inches wide and not a revolving door? X 2 If the main entrance is inaccessible, are there alternate accessible entrances? X 3 Is the door hardware easy to operate (lever/push type hardware, no twisting required and not higher than approximately 48 inches above the floor)? X Paths of Travel Yes No NA Comments 1 Are all paths of travel free of obstruction and wide enough for a wheelchair (appear at least 36 inches wide)? X 2 Are wheelchair-accessible facilities (toilet rooms, exits, etc.) identified with signage? X 3 Is there a path of travel that does not require the use of stairs? X Elevators Yes No NA Comments 1 Do the call buttons have visual and audible signals to indicate when a call is registered and answered when car arrives? X 2 Are there visual and audible signals inside cars indicating floor change? X 3 Are there standard raised and Braille marking on both jambs of each hoist way entrance as well as all cab/call buttons? X 4 Do elevator doors have a reopening device that will stop and reopen a car door if an object or a person obstructs the door? X 5 Are elevator controls low enough to be reached from a wheelchair (appears to be between 15 and 48 inches)? X 6 If a two-way emergency communication system is provided within the elevator cab, is it usable without voice communication? X Page 3 of 4 Toilet Rooms Yes No NA Comments 1 Are common area public restrooms located on an accessible route? X 2 Are pull handles push/pull or lever type? X 3 Are there audible and visual fire alarm devices in the toilet rooms? X 4 Are toilet room access doors wheelchair- accessible (appear to be at least 32 inches wide)? X 5 Are public restrooms large enough to accommodate a wheelchair turnaround (appear to have 60” turning diameter)? X 6 In unisex toilet rooms, are there safety alarms with pull cords? X 7 Are toilet stall doors wheelchair accessible (appear to be at least 32” wide)? X 8 Are grab bars provided in toilet stalls? X 9 Are sinks provided with clearance for a wheelchair to roll under (appear to have 29” clearance)? X 10 Are sink handles operable with one hand without grasping, pinching or twisting? X 11 Are exposed pipes under sink sufficiently insulated against contact? X Guest Rooms Yes No NA Comments 1 How many total accessible sleeping rooms does the property management report to have? Provide specific number in comment field. Are there sufficient reported accessible sleeping rooms with respect to the total number of reported guestrooms? See attached hot sheet. X Page 4 of 4 Guest Rooms Yes No NA Comments 2 How many of the accessible sleeping rooms per property management have roll- in showers? Provide specific number in comment field. Are there sufficient reported accessible rooms with roll-in showers with respect to the total number of reported accessible guestrooms? See attached hot sheet. X 3 How many assistive listening kits and/or rooms with communication features are available per property management? Provide specific number in comment field. Are there sufficient reported assistive listening devices with respect to the total number of rooms? See attached hot sheet. X Pools Yes No NA Comments 1 Are public access pools provided? If the answer is no, please disregard this section. X 2 How many accessible access points are provided to each pool/spa? Provide number in comment field. Is at least one fixed lift or sloped entry to the pool provided? X Play Area Yes No NA Comments 1 Has the play area been reviewed for accessibility? All public playgrounds are subject to ADAAG standards. X Exercise Equipment Yes No NA Comments 1 Does there appear to be adequate clear floor space around the machines/equipment (30” by 48” minimum)? X *Based on visual observation only. The slope was not confirmed through measurements. PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 Appendix D: Pre-Survey Questionnaire PUBLIC WORKS OFFICE AND GARAGE EMG PROJECT NO.: 122700.17R000-030.322 www.EMGcorp.com p 800.733.0660 On the day of the site visit, provide EMG's Field Observer access to all of the available documents listed below. Provide copies if possible. INFORMATION REQUIRED 1. All available construction documents (blueprints) for the original construction of the building or for any tenant improvement work or other recent construction work. 2. A site plan, preferably 8 1/2" X 11", which depicts the arrangement of buildings, roads, parking stalls, and other site features. 3. For commercial properties, provide a tenant list which identifies the names of each tenant, vacant tenant units, the floor area of each tenant space, and the gross and net leasable area of the building(s). 4. For apartment properties, provide a summary of the apartment unit types and apartment unit type quantities, including the floor area of each apartment unit as measured in square feet. 5. For hotel or nursing home properties, provide a summary of the room types and room type quantities. 6. Copies of Certificates of Occupancy, building permits, fire or health department inspection reports, elevator inspection certificates, roof or HVAC warranties, or any other similar, relevant documents. 7. The names of the local utility companies which serve the property, including the water, sewer, electric, gas, and phone companies. 8. The company name, phone number, and contact person of all outside vendors who serve the property, such as mechanical contractors, roof contractors, fire sprinkler or fire extinguisher testing contractors, and elevator contractors. 9. A summary of recent (over the last 5 years) capital improvement work which describes the scope of the work and the estimated cost of the improvements. Executed contracts or proposals for improvements. Historical costs for repairs, improvements, and replacements. 10. Records of system & material ages (roof, MEP, paving, finishes, furnishings). 11. Any brochures or marketing information. 12. Appraisal, either current or previously prepared. 13. Current occupancy percentage and typical turnover rate records (for commercial and apartment properties). 14. Previous reports pertaining to the physical condition of property. 15. ADA survey and status of improvements implemented. 16. Current / pending litigation related to property condition. Your timely compliance with this request is greatly appreciated. Prepared for: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 FACILITY CONDITION ASSESSMENT Public Works Garage (Frame Building) 185 Wolf Street Yorkville, Illinois 60560 PREPARED BY: EMG CONTACT: EMG Andrew Hupp 10461 Mill Run Circle, Suite 1100 Senior Engineering Consultant Owings Mills, Maryland 21117 800.733.0660 x6632 800.733.0660 arhupp@emgcorp.com www.EMGcorp.com EMG Project Number: Date of Report: On Site Date: 122700.17R000-041.322 July 18, 2017 June 26, 2017 FACILITY CONDITION ASSESSMENT PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 TABLE OF CONTENTS 1. Executive Summary ............................................................................................................................. 1 1.1. Property Information and General Physical Condition ................................................................ 1 1.2. Facility Condition Index (FCI) ...................................................................................................... 2 1.3. Special Issues and Follow-Up Recommendations ...................................................................... 3 1.4. Opinions of Probable Cost .......................................................................................................... 3 1.4.1. Methodology ................................................................................................................................ 4 1.4.2. Immediate Repairs ...................................................................................................................... 4 1.4.3. Replacement Reserves ............................................................................................................... 4 2. Purpose and Scope .............................................................................................................................. 5 2.1. Purpose ....................................................................................................................................... 5 2.2. Scope .......................................................................................................................................... 6 2.3. Personnel Interviewed ................................................................................................................. 6 2.4. Documentation Reviewed ........................................................................................................... 7 2.5. Pre-Survey Questionnaire ........................................................................................................... 7 2.6. Weather Conditions ..................................................................................................................... 7 3. Accessibility and Property Research ................................................................................................. 8 3.1. ADA Accessibility ........................................................................................................................ 8 3.2. Municipal Information, Flood Zone and Seismic Zone ................................................................ 8 4. Existing Building Assessment ............................................................................................................ 9 4.1. Unit or Space Types .................................................................................................................... 9 4.2. Inaccessible Areas or Key Spaces Not Observed ...................................................................... 9 5. Site Improvements ............................................................................................................................. 10 5.1. Utilities ....................................................................................................................................... 10 5.2. Parking, Paving, and Sidewalks ................................................................................................ 10 5.3. Drainage Systems and Erosion Control .................................................................................... 11 5.4. Topography and Landscaping ................................................................................................... 12 5.5. General Site Improvements ....................................................................................................... 12 6. Building Architectural and Structural Systems ............................................................................... 14 6.1. Foundations ............................................................................................................................... 14 6.2. Superstructure ........................................................................................................................... 14 6.3. Roofing ...................................................................................................................................... 14 6.4. Exterior Walls ............................................................................................................................ 15 6.5. Exterior and Interior Stairs ......................................................................................................... 16 6.6. Exterior Windows and Doors ..................................................................................................... 16 6.7. Patio, Terrace, and Balcony ...................................................................................................... 17 7. Building Mechanical and Plumbing Systems .................................................................................. 18 7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) ..................................................... 18 7.2. Building Plumbing and Domestic Hot Water ............................................................................. 19 7.3. Building Gas Distribution ........................................................................................................... 20 7.4. Building Electrical ...................................................................................................................... 20 7.5. Building Elevators and Conveying Systems .............................................................................. 21 7.6. Fire Protection and Security Systems ....................................................................................... 21 7.7. Life Support Systems ................................................................................................................ 22 8. Interior Spaces .................................................................................................................................... 23 8.1. Interior Finishes ......................................................................................................................... 23 8.2. Commercial Kitchen & Laundry Equipment .............................................................................. 24 9. Other Structures ................................................................................................................................. 25 10. Certification ......................................................................................................................................... 26 11. Appendices ......................................................................................................................................... 27 PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 1 www.EMGcorp.com p 800.733.0660 1. Executive Summary 1.1. Property Information and General Physical Condition The property information is summarized in the table below. More detailed descriptions may be found in the various sections of the report and in the Appendices. Property Information Address: 185 Wolf Street, Yorkville, IL 60560 Year Constructed/Renovated: 2008 Current Occupants: City of Yorkville Percent Utilization: 100% Management Point of Contact: City of Yorkville, Mr. Peter Ratos 630.553.8574 phone pratos@yorkville.il.us email Property Type: Office, Garage Site Area: 2.4 acres Building Area: 10,600 SF Number of Buildings: 1 Number of Stories: 1 Parking Type and Number of Spaces: 32 spaces in open lots. Building Construction: Steel frame with concrete-topped metal decks. Roof Construction: Sloped roofing with metal finish. Exterior Finishes: Metal Siding Heating, Ventilation & Air Conditioning: Condensing unit, Furnace, Ceiling Fans, and Unit Heaters. Fire and Life/Safety: Smoke detectors, strobes, extinguishers, exit signs, and carbon monoxide detectors. Dates of Visit: June 26, 2017 On-Site Point of Contact (POC): Tony Hule Assessment and Report Prepared by: Tammy Prusa Reviewed by: Al Diefert Technical Report Reviewer For Andrew Hupp Program Manager arhupp@emgcorp.com 800.733.0660 x6632 Systemic Condition Summary Site Fair HVAC Good PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 2 www.EMGcorp.com p 800.733.0660 Systemic Condition Summary Structure Good Plumbing Fair Roof Good Electrical Good Vertical Envelope Good Elevators -- Interiors Fair Fire -- The following bullet points highlight the most significant short term and modernization recommendations:  Installation of a complete Fire Alarm System  Installation of a complete Sprinkler System Generally, the property appears to have been constructed within industry standards in force at the time of construction. The property appears to have been well maintained since it was first occupied and is in fair overall condition. The property has had no major capital improvements. The property is less than 9 years old and has not required any major capital improvements. 1.2. F acility Condition Index (FCI) One of the major goals of the FCA is to calculate the FCI, which gives an indication of a building’s overall condition. Two FCI ratios are calculated and presented, the Current Year and Ten-Year. The Current Year FCI is the ratio of Immediate Repair Costs to the building’s Current Replacement Value. Similarly, the Ten-Year FCI is the ratio of anticipated Capital Reserve Needs over the next ten years to the Current Replacement Value. Fci Condition Rating Definition Percentage Value PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 3 www.EMGcorp.com p 800.733.0660 Good In new or well-maintained condition, with no visual evidence of wear, soiling or other deficiencies. 0% to 5% Fair Subjected to wear and soiling but is still in a serviceable and functioning condition. > than 5% to 10% Poor Subjected to hard or long-term wear. Nearing the end of its useful or serviceable life. > than 10% to 60% Very Poor Has reached the end of its useful or serviceable life. Renewal is now necessary. > than 60% The graphs above and tables below represent summary-level findings for the FCA. The deficiencies identified in this assessment can be combined with potential new construction requirements to develop an overall strategy that can serve as the basis for a portfolio-wide capital improvement funding strategy. Key findings from the assessment include: Key Finding Metric Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) 5.9% Fair 10-Year Facility Condition Index (FCI) FCI = (RR)/(CRV) 2.8% Good Current Replacement Value (CRV) 10,600 SF * 183.24 / SF = $1,832,371 Year 0 (Current Year) - Immediate Repairs (IR) $109,797 Years 1-10 – Replacement Reserves (RR) $53,136 Total Capital Needs $162,933 The major issues contributing to the Immediate Repair Costs and the Current Year FCI ratio are summarized below:  Installation of a complete Fire Alarm System  Installation of a complete Sprinkler System Further detail on the specific costs that make up the Immediate Repair Costs can be found in the cost tables at the beginning of this report. 1.3. Special Issues and Follow-Up Recommendations As part of the FCA, a limited assessment of accessible areas of the building(s) was performed to determine the presence of fungal growth, conditions conducive to fungal growth, and/or evidence of moisture. Property personnel were interviewed concerning any known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Sampling is not a part of this assessment. There are no visual indications of the presence of fungal growth, conditions conducive to fungal growth, or evidence of moisture in representative readily accessible areas of the property. 1.4. Opinions of Probable Cost Cost estimates are attached at the front of this report (following the cover page). These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by construction resources such as R.S. Means and Marshall & Swift, EMG’s experience with past costs for similar properties, city cost indexes, and assumptions regarding future economic conditions. Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is repaired or replaced in whole, phasing of the work (if applicable), quality of contractor, quality of project management exercised, market conditions, and whether competitive pricing is solicited, etc. ASTM E2018-08 recognizes that certain opinions of probable costs cannot be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the FCA. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 4 www.EMGcorp.com p 800.733.0660 1.4.1. Methodology Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry sources, EMG opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use, the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age. The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age. Projections of Remaining Useful Life (RUL) are based on continued use of the Property similar to the reported past use. Significant changes in occupants and/or usage may affect the service life of some systems or components. Where quantities could not be derived from an actual take-off, lump sum costs or allowances are used. Estimated costs are based on professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and manage the corrections. 1.4.2. Immediate Repairs Immediate repairs are opinions of probable costs that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) material building or fire code violations, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost. 1.4.3. Replacement Reserves Replacement Reserves are for recurring probable expenditures, which are not classified as operation or maintenance expenses. The replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an indeterminable life but, nonetheless, have a potential for failure within an estimated time period. Replacement Reserves exclude systems or components that are estimated to expire after the reserve term and are not considered material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other occurrences that are typically covered by insurance, rather than reserved for, are also excluded. Replacement costs are solicited from ownership/property management, EMG’s discussions with service companies, manufacturers' representatives, and previous experience in preparing such schedules for other similar facilities. Costs for work performed by the ownership’s or property management’s maintenance staff are also considered. EMG’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all required remedial work has been performed or that monies for remediation have been budgeted for items defined in the Immediate Repair Cost Estimate. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 5 www.EMGcorp.com p 800.733.0660 2. Purpose and Scope 2.1. Purpose EMG was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit. Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance issues, existing deficiencies, and material code violations of record at municipal offices, which affect the Property’s use. Opinions are rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building systems or components that have realized or exceeded their typical expected useful lives. CONDITIONS: The physical condition of building systems and related components are typically defined as being in one of five conditions: Excellent, Good, Fair, Poor, Failed or a combination thereof. For the purposes of this report, the following definitions are used: Excellent = New or very close to new; component or system typically has been installed within the past year, sound and performing its function. Eventual repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. Good = Satisfactory as-is. Component or system is sound and performing its function, typically within the first third of its lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. Fair = Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful life. Component or system is performing adequately at this time but may exhibit some signs of wear, deferred maintenance, or evidence of previous repairs. Repair or replacement will be required due to the component or system’s condition and/or its estimated remaining useful life. Poor = Component or system is significantly aged, flawed, functioning intermittently or unreliably; displays obvious signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with commonly accepted standards; has become obsolete; or exhibits an inherent deficiency. The present condition could contribute to or cause the deterioration of contiguous elements or systems. Either full component replacement is needed or repairs are required to restore to good condition, prevent premature failure, and/or prolong useful life. Failed = Component or system has ceased functioning or performing as intended. Replacement, repair, or other significant corrective action is recommended or required. Not Applicable = Assigning a condition does not apply or make logical sense, most commonly due to the item in question not being present. FORMAT OF THE BODY OF THE REPORT: Throughout sections 5 through 9 of this report, each report section will typically contain three subsections organized in the following sequence:  A descriptive table (and/or narrative), which identifies the components assessed, their condition, and other key data points.  A simple bulleted list of Anticipated Lifecycle Replacements, which lists components and assets typically in Excellent, Good, or Fair condition at the time of the assessment but that will require replacement or some other attention once aged past their estimated useful life. These listed components are typically included in the associated inventory database with costs identified and budgeted beyond the first several years.  A bulleted cluster of Actions/Comments, which include more detailed narratives describing deficiencies, recommended repairs, and short term replacements. The assets and components associated with these bullets are/were typically problematic and in Poor or Failed condition at the time of the assessment, with corresponding costs included within the first few years. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 6 www.EMGcorp.com p 800.733.0660 PLAN TYPES: Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest significance. The following Plan Types are listed in general weighted order of importance: Safety = An observed or reported unsafe condition that if left unaddressed could result in an injury; a system or component that presents a potential liability risk. Performance/Integrity = Component or system has failed, is almost failing, performs unreliably, does not perform as intended, and/or poses a risk to overall system stability. Accessibility = Does not meet ADA, UFAS, and/or other handicap accessibility requirements. Environmental = Improvements to air or water quality, including removal of hazardous materials from the building or site. Modernization/Adaptation = Conditions, systems, or spaces that need to be upgraded in appearance or function to meet current standards, facility usage, or client/occupant needs. Lifecycle/Renewal = Any component or system in which future repair or replacement is anticipated beyond the next several years and/or is of minimal substantial early-term consequence. 2.2. Scope The standard scope of the Facility Condition Assessment includes the following:  Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical, and plumbing systems, and the general built environment.  Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if applicable.  Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions.  Provide a general statement of the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not constitute a full ADA survey, but will help identify exposure to issues and the need for further review.  Perform a limited assessment of accessible areas of the building(s) for the presence of fungal growth, conditions conducive to fungal growth, and/or evidence of moisture. EMG will also interview Project personnel regarding the presence of any known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Potentially affected areas will be photographed. Sampling will not be considered in routine assessments.  List the current utility service providers.  Review maintenance records and procedures with the in-place maintenance personnel.  Observe a representative sample of the interior spaces/units, including vacant spaces/units, in order to gain a clear understanding of the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas, and the significant mechanical, electrical and elevator equipment rooms.  Provide recommendations for additional studies, if required, with related budgetary information.  Provide an Executive Summary at the beginning of this report. 2.3. Personnel Interviewed The management were interviewed for specific information relating to the physical property, available maintenance procedures, historical performance of key building systems and components, available drawings and other documentation. The following personnel from the facility and government agencies were interviewed in the process of conducting the FCA: Name and Title Organization Phone Number Tony Hule City of Yorkville (630) 885-3569 PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 7 www.EMGcorp.com p 800.733.0660 The FCA was performed with the assistance of Tony Hule, City of Yorkville, the onsite Point of Contact (POC), who was cooperative and provided information that appeared to be accurate based upon subsequent site observations. The onsite contact is completely knowledgeable about the subject property and answered most questions posed during the interview process. The POC’s management involvement at the property has been for the past 14 years. 2.4. Documentation Reviewed Prior to the FCA, relevant documentation was requested that could aid in the knowledge of the subject property’s physical improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed conditions. The review of submitted documents does not include comment on the accuracy of such documents or their preparation, methodology, or protocol. The Documentation Request Form is provided in Appendix E. Although Appendix E provides a summary of the documents requested or obtained, the following list provides more specific details about some of the documents that were reviewed or obtained during the site visit.  No documents available. 2.5. Pre-Survey Questionnaire A Pre-Survey Questionnaire was sent to the POC prior to the site visit, and was not returned. The questionnaire is included in Appendix E. 2.6. Weather Conditions June 26, 2017: Clear, with temperatures in the 70s (°F) and light winds. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 8 www.EMGcorp.com p 800.733.0660 3. Accessibility and Property Research 3.1. ADA Accessibility Generally, Title III of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public accommodations” and “commercial facilities” on the basis of disability. Regardless of its age, these areas and facilities must be maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG). Buildings completed and occupied after January 26, 1992 are required to comply fully with the ADAAG. Existing facilities constructed prior to this date are held to the lesser standard of compliance to the extent allowed by structural feasibility and the financial resources available. As an alternative, a reasonable accommodation pertaining to the deficiency must be made. During the FCA, a limited visual observation for ADA accessibility compliance was conducted. The scope of the visual observation was limited to those areas set forth in EMG’s Abbreviated Accessibility Checklist provided in Appendix D of this report. It is understood by the Client that the limited observations described herein does not comprise a full ADA Compliance Survey, and that such a survey is beyond the scope of EMG’s undertaking. Only a representative sample of areas was observed and, other than as shown on the Abbreviated Accessibility Checklist, actual measurements were not taken to verify compliance. At a Garage/Office property, the areas considered as a public accommodation besides the site itself and parking, are the exterior accessible route, the interior accessible route up to the tenant lease lines and the interior common areas, including the common area restrooms. The facility does not appear to be accessible with Title III of the Americans with Disabilities Act. Elements as defined by the ADAAG that are not accessible as stated within the priorities of Title III, are as follows: Parking  Adequate number of designated parking stalls and signage for vans are not provided. Ramps  Existing exterior ramps and stairs are not equipped with the required handrails (each side). Restrooms  Install grab bars in accessible stalls at 36” above the floor. A full ADA Compliance Survey may reveal some aspects of the property that are not in compliance. Corrections of these conditions should be addressed from a liability standpoint, but are not necessarily code violations. The Americans with Disabilities Act Accessibility Guidelines concern civil rights issues as they pertain to the disabled and are not a construction code, although many local jurisdictions have adopted the Guidelines as such. The cost to address the achievable items noted above is included in the cost tables. 3.2. Municipal Information, Flood Zone and Seismic Zone Not applicable PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 9 www.EMGcorp.com p 800.733.0660 4. Existing Building Assessment 4.1. Unit or Space Types All 10,600 square feet of the building are occupied by a single occupant, City of Yorkville. The spaces are mostly a combination of offices, supporting restrooms, garages. 4.2. Inaccessible Areas or Key Spaces Not Observed The interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed included the site within the property boundaries, exterior of the property and the roof. All areas of the property were available for observation during the site visit. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 10 www.EMGcorp.com p 800.733.0660 5. Site Improvements 5.1. Utilities The following table identifies the utility suppliers and the condition and adequacy of the services. Site Utilities Utility Supplier Condition and Adequacy Sanitary sewer City of Yorkville Good Storm sewer Yorkville Department of Public Works Good Domestic water City of Yorkville Good Electric service ComEd Good Natural gas service Nicor Good Actions/Comments:  According to the POC, the utilities provided are adequate for the property. There are no unique, onsite utility systems such as emergency electrical generators, septic systems, water or waste water treatment plants, or propane gas tanks. 5.2. Parking, Paving, and Sidewalks Item Description Main Ingress and Egress Wolf Street Access from North Additional Entrances N/A Additional Access from N/A Paving and Flatwork Item Material Last Work Done Condition Entrance Driveway Apron Asphalt 2008 Fair Parking Lot Asphalt 2008 Fair Drive Aisles None -- -- Service Aisles None -- -- Sidewalks Concrete 2008 Good Curbs Concrete 2008 Fair Site Stairs None -- -- Pedestrian Ramps None -- -- PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 11 www.EMGcorp.com p 800.733.0660 Parking Count Open Lot Carport Private Garage Subterranean Garage Freestanding Parking Structure 23 -- -- -- - Total Number of ADA Compliant Spaces 1 Number of ADA Compliant Spaces for Vans 0 Total Parking Spaces 23 Parking Ratio (Spaces/Apartments) -- Method of Obtaining Parking Count Physical count Exterior Stairs Location Material Handrails Condition None -- -- -- Anticipated Lifecycle Replacements:  Asphalt seal coating  Asphalt pavement Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. 5.3. Drainage Systems and Erosion Control Drainage System and Erosion Control System Exists At Site Condition Surface Flow ☒ Good Inlets ☐ -- Swales ☐ -- Detention pond ☐ -- Lagoons ☐ -- Ponds ☐ -- Underground Piping ☐ -- Pits ☐ -- Municipal System ☐ -- Dry Well ☐ -- Anticipated Lifecycle Replacements:  No components of significance PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 12 www.EMGcorp.com p 800.733.0660 Actions/Comments:  There is no evidence of storm water runoff from adjacent properties. The storm water system appears to provide adequate runoff capacity. There is no evidence of major ponding or erosion. 5.4. Topography and Landscaping Item Description Site Topography Generally flat. Landscaping Trees Grass Flower Beds Planters Drought Tolerant Plants Decorative Stone None ☒ ☒ ☐ ☐ ☐ ☐ ☐ Landscaping Condition Good Irrigation Automatic Underground Drip Hand Watering None ☐ ☐ ☐ ☒ Irrigation Condition -- Retaining Walls Type Location Condition None -- -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The topography and adjacent uses do not appear to present conditions detrimental to the property. There are no significant areas of erosion. 5.5. General Site Improvements Property Signage Property Signage Post mounted wood Street Address Displayed? Yes Site and Building Lighting Site Lighting None Pole Mounted Bollard Lights Ground Mounted Parking Lot Pole Type ☒ ☐ ☐ ☐ ☐ Choose an item. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 13 www.EMGcorp.com p 800.733.0660 Site and Building Lighting Building Lighting None Wall Mounted Recessed Soffit ☐ ☒ ☐ Fair Site Fencing Type Location Condition None -- -- REFUSE DISPOSAL Refuse Disposal Common area dumpsters Dumpster Locations Mounting Enclosure Contracted? Condition South part of Front Elevation Asphalt paving None No Fair Other Site Amenities Description Location Condition Playground Equipment None -- -- Tennis Courts None -- -- Basketball Court None -- -- Swimming Pool None -- -- Anticipated Lifecycle Replacements:  Exterior lighting Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 14 www.EMGcorp.com p 800.733.0660 6. Building Architectural and Structural Systems 6.1. Foundations Building Foundation Item Description Condition Foundation Slab on grade with integral footings Good Basement and Crawl Space None -- Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  There are no significant signs of settlement, deflection, or movement. 6.2. Superstructure Building Superstructure Item Description Condition Framing / Load-Bearing Walls Steel columns and beams Good Ground Floor Concrete slab Good Upper Floor Framing Wood joists Good Upper Floor Decking Plywood or OSB Fair Roof Framing Steel beams or girders Good Roof Decking Metal decking Fair Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The superstructure is exposed in some locations, which allows for limited observation. Walls and floors appear to be plumb, level, and stable. There are no significant signs of deflection or movement. 6.3. Roofing Primary Roof Type / Geometry Gable Roof Finish Metal Maintenance Outside Contractor Roof Age 9 Yrs PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 15 www.EMGcorp.com p 800.733.0660 Primary Roof Flashing Sheet Metal Warranties None Parapet Copings None Roof Drains Gutters and downspouts Fascia Metal Panel Insulation Fiberglass batts Soffits None Skylights No Attics Steel beams Ponding No Ventilation Source-1 Ridge Vents Leaks Observed No Ventilation Source-2 -- Roof Condition Good Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  The roof finishes are original. Information regarding roof warranties or bonds was not available. The roofs are maintained by an outside contractor.  There is no evidence of active roof leaks.  There is no evidence of roof deck or insulation deterioration. The roof substrate and insulation should be inspected during any future roof repair or replacement work.  Roof drainage appears to be adequate. Clearing and minor repair of drain system components should be performed regularly as part of the property management’s routine maintenance and operations program.  The attics are not accessible and it could not be determined if there is moisture, water intrusion, or excessive daylight in the attics. 6.4. Exterior Walls Building Exterior Walls Type Location Condition Primary Finish Metal siding Good Secondary Finish Painted CMU Good Accented with -- -- Soffits Not Applicable -- Building sealants (caulking) are located between dissimilar materials, at joints, and around window and door openings. Anticipated Lifecycle Replacements:  No components of significance PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 16 www.EMGcorp.com p 800.733.0660 Actions/Comments:  The metal siding has isolated areas of damaged siding along the top side of Garage No. 5. The damaged siding must be repaired. The cost for this work is relatively insignificant and the work can be performed as part of the property managements’ routine maintenance program. 6.5. Exterior and Interior Stairs Building Exterior and Interior Stairs Type Description Riser Handrail Balusters Condition Building Exterior Stairs None -- -- -- -- Building Interior Stairs Wood-framed Closed Wood Wood Good Anticipated Lifecycle Replacements:  No components of significance Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. 6.6. Exterior Windows and Doors Building Windows Window Framing Glazing Location Window Screen Condition Aluminum framed, operable Double glaze Front Elevation of Building ☐ Good Building Doors Main Entrance Doors Door Type Condition Metal, insulated Fair Secondary Entrance Doors Metal, insulated Fair Service Doors Metal, hollow Fair Overhead Doors Aluminium Good Anticipated Lifecycle Replacements:  Exterior Metal doors Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 17 www.EMGcorp.com p 800.733.0660 6.7. Patio, Terrace, and Balcony Not applicable. There are no patios, terraces, or balconies. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 18 www.EMGcorp.com p 800.733.0660 7. Building Mechanical and Plumbing Systems See the Mechanical Equipment List in the Appendices for the quantity, manufacturer’s name, model number, capacity and year of manufacturer of the major mechanical equipment, if available. 7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) Individual Units Primary Components Split system furnaces and condensing units Cooling (if separate from above) performed via components above Quantity and Capacity Ranges 1 unit ranging from 5 tons/BTUH Total Heating or Cooling Capacity 5 tons/BTUH Heating Fuel Electric Location of Equipment Interior Garage Space Served by System Entire building Age Ranges All units dated 2014 Primary Component Condition Good Supplemental Components Supplemental Component #1 Suspended unit heaters Location / Space Served by Suspended Unit Heaters Above Office in Garage Suspended Unit Heater Condition Good Supplemental Component #2 Ceiling Fans Location / Space Served by Ceiling Fans Throughout Building Ceiling Fans Condition Fair Supplemental Component #3 Engine Exhaust Removal Location / Space Served by Engine Exhaust Removal Ceiling of Garage Engine Exhaust Removal Condition Good Controls and Ventilation HVAC Control System Individual programmable thermostats/controls HVAC Control System Condition Good Building Ventilation Engine Exhaust Removal Ventilation System Condition Good PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 19 www.EMGcorp.com p 800.733.0660 Anticipated Lifecycle Replacements:  Engine Exhaust Removal Fans  Suspended Unit Heaters  Electric Furnace  Ceiling Fans  Condensing Unit Actions/Comments:  The HVAC systems are maintained by an outside contractor. Records of the installation, maintenance, upgrades, and replacement of the HVAC equipment at the property have been maintained since the property was first occupied.  The HVAC equipment appears to vary in age. The property is relatively new and has not required any major HVAC equipment replacements.  The HVAC equipment appears to be functioning adequately overall. No chronic problems were reported and an overall sense of satisfaction with the systems was conveyed. However, due to the inevitable failure of parts and components over time, some of the equipment will require replacement. 7.2. Building Plumbing and Domestic Hot Water Building Plumbing System Type Description Condition Water Supply Piping Copper Fair Waste/Sewer Piping Cast iron Fair Vent Piping Cast iron Fair Water Meter Location Right Elevation of Building Domestic Water Heaters or Boilers Components Water Heaters Fuel Electric Quantity and Input Capacity 1 unit Storage Capacity 50 gallons Boiler or Water Heater Condition Fair Supplementary Storage Tanks? No Storage Tank Quantity & Volume -- Quantity of Storage Tanks -- Storage Tank Condition -- Domestic Hot Water Circulation Pumps (3 HP and over) No Adequacy of Hot Water Adequate Adequacy of Water Pressure Adequate Plumbing Fixtures Water Closets Residential grade PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 20 www.EMGcorp.com p 800.733.0660 Plumbing Fixtures Toilet (Water Closet) Flush Rating 1.6 GPF Common Area Faucet Nominal Flow Rate 2.0 GPM Condition Fair Anticipated Lifecycle Replacements:  Water Heater  Backflow Preventer  Water Closets  Sinks  Lavatory  Bathroom Vanity Actions/Comments:  The plumbing systems appear to be well maintained and functioning adequately. The water pressure appears to be sufficient. No significant repair actions or short-term replacement costs are required. Routine and periodic maintenance is recommended. Future lifecycle replacements of the components or systems listed above will be required. 7.3. Building Gas Distribution Not applicable. The property is not supplied with natural gas. 7.4. Building Electrical Building Electrical Systems Electrical Lines Underground Transformer Pad-mounted Main Service Size 800 Amps Volts 120/240 Volt, single-phase Meter & Panel Location North Elevation of Building Branch Wiring Copper Conduit Metallic Step-Down Transformers? No Security / Surveillance System? No Building Intercom System? No Lighting Fixtures T-12 Main Distribution Condition Good Secondary Panel and Transformer Condition Good Lighting Condition Fair Anticipated Lifecycle Replacements:  Distribution Panels  Interior Lighting System PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 21 www.EMGcorp.com p 800.733.0660 Actions/Comments:  The onsite electrical systems up to the meters are owned and maintained by the respective utility company.  The electrical service and capacity appear to be adequate for the property’s demands.  The panels are mostly original 2008 components. The electrical service is reportedly adequate for the facility’s needs. However, due to the age of the panels and increasing difficulty of obtaining replacement parts over time, lifecycle replacements are recommended per above. 7.5. Building Elevators and Conveying Systems Not applicable. There are no elevators or conveying systems. 7.6. Fire Protection and Security Systems Item Description Type None Fire Alarm System Central Alarm Panel ☐ Battery-Operated Smoke Detectors ☒ Alarm Horns ☐ Annunciator Panels ☐ Hard-Wired Smoke Detectors ☐ Strobe Light Alarms ☐ Pull Stations ☐ Emergency Battery-Pack Lighting ☒ Illuminated EXIT Signs ☒ Alarm System Condition -- Sprinkler System None ☐ Standpipes ☐ Backflow Preventer ☒ Hose Cabinets ☐ Fire Pumps ☐ Siamese Connections ☐ Suppression Condition -- Central Alarm Panel System Location of Alarm Panel Installation Date of Alarm Panel -- -- Fire Extinguishers Last Service Date Servicing Current? 2016 No Hydrant Location None Siamese Location -- Special Systems Kitchen Suppression System ☐ Computer Room Suppression System ☐ Anticipated Lifecycle Replacements:  No components of significance Actions/Comments: PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 22 www.EMGcorp.com p 800.733.0660  The vast majority of the building is not protected by fire suppression. Due to its construction date, the facility is most likely “grandfathered” by code and the installation of fire sprinklers not required until major renovations are performed. Regardless of when or if installation of facility-wide fire suppression is required by the governing municipality, EMG recommends a retrofit be performed. As part of the major recommended short-term renovations, a facility-wide fire suppression retrofit is recommended. A budgetary cost is included.  The fire alarm systems appear somewhat antiquated and not up to current standards. Due to the age of the components and apparent shortcomings, a full modernization project is recommended. As part of the major recommended short-term renovations, a facility-wide fire alarm modernization is recommended. A budgetary cost is included. 7.7. Life Support Systems Not Applicable PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 23 www.EMGcorp.com p 800.733.0660 8. I nterior Spaces 8.1. I nterior Finishes The facility is used as an Office Building and Garage for the City of Yorkville. The most significant interior spaces include offices, and garage. Supporting areas include hallways, stairs, administrative offices, restrooms, employee break rooms and garages. The following table generally describes the locations and typical conditions of the interior finishes within the facility: Typical Floor Finishes Floor Finish Locations General Condition Concrete Offices, Garage, Restrooms Good Typical Wall Finishes Wall Finish Locations General Condition Painted drywall Office and Restroom Fair Steel Garage Good Typical Ceiling Finishes Ceiling Finish Locations General Condition Painted drywall Office and Restroom Fair Metal Garage Good Interior Doors Item Type Condition Interior Doors Hollow core Wood Fair Door Framing Wood Fair Fire Doors No -- Anticipated Lifecycle Replacements:  Wood Hollow-Core  Wood Hollow-Core Door w/Glass  Interior paint Actions/Comments:  It appears that the interior finishes are original.  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle replacements of the components listed above will be required. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 24 www.EMGcorp.com p 800.733.0660 8.2. Commercial Kitchen & Laundry Equipment Not applicable. There are no commercial kitchens or laundry onsite. The Office kitchen includes the following residential appliances, fixtures, and equipment: Commercial Kitchen Appliance Comment Condition Refrigerators Up-right Fair Freezers -- -- Ranges -- -- Ovens -- -- Griddles / Grills -- -- Fryers -- -- Hood -- -- Dishwasher -- -- Microwave ☒ Fair Ice Machines ☐ -- Steam Tables ☐ -- Work Tables ☐ -- Shelving ☐ -- Commercial Laundry Equipment Comment Condition Commercial Washing Machines ☐ -- Commercial Dryers ☐ -- Residential Washers ☒ Fair Residential Dryers ☒ Fair Anticipated Lifecycle Replacements:  Refrigerator  Kitchen Cabinet  Residential Washer/Dryer Actions/Comments:  No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 25 www.EMGcorp.com p 800.733.0660 9. Other Structures Not applicable. There are no major accessory structures. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 26 www.EMGcorp.com p 800.733.0660 10. Certification City of Yorkville retained EMG to perform this Facility Condition Assessment in connection with its continued operation of Public Works Garage (Frame Building), 185 Wolf Street, Yorkville, IL 60560, the “Property”. It is our understanding that the primary interest of ClientN is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to determine if the present Property has conditions that will have a significant impact on its continued operations. The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site visit, and our experience with similar properties. No testing, exploratory probing, dismantling or operating of equipment or in-depth studies were performed unless specifically required under Section 2 of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s original design or existing systems. Although walk-through observations were performed, not all areas were observed (See Section 4.2 for areas observed). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that the observations and research were conducted. This report has been prepared on behalf of and exclusively for the use of City of Yorkville for the purpose stated within Section 2 of this report. The report, or any excerpt thereof, shall not be used by any party other than City of Yorkville or for any other purpose than that specifically stated in our agreement or within Section 2 of this report without the express written consent of EMG. Any reuse or distribution of this report without such consent shall be at City of Yorkville and the recipient’s sole risk, without liability to EMG. Prepared by: Tammy Prusa Project Manager Reviewed by: Al Diefert Technical Report Reviewer For Andrew Hupp Program Manager arhupp@emgcorp.com 800.733.0660 x6632 PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 27 www.EMGcorp.com p 800.733.0660 11. Appendices Appendix A: Photographic Record Appendix B: Site Plan Appendix C: EMG Accessibility Checklist Appendix D: Pre-Survey Questionnaire PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 Appendix A: Photographic Record PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #1: FRONT ELEVATION #2: LEFT ELEVATION #3: REAR ELEVATION #4: RIGHT ELEVATION #5: SIDEWALK, CONCRETE #6: ASPHALT PAVEMENT PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #7: FOUNDATIONS, CONCRETE SLAB-ON-GRADE #8: ROOF, METAL #9: EXTERIOR WALL, ALUMINUM SIDING #10: INTERIOR STAIR/RAMP RAILS, WOOD #11: WINDOW, ALUMINUM DOUBLE- GLAZED #12: OVERHEAD DOOR, ALUMINUM ROLL-UP PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #13: EXTERIOR DOOR, STEEL W/ GLASS #14: EXTERIOR DOOR, STEEL #15: DAMAGE TO OVERHEAD DOOR NO. 5. #16: RESIDENTIAL FIXTURES, CEILING FAN #17: EXHAUST FAN, CENTRIFUGAL #18: UNIT HEATER, NATURAL GAS PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #19: FURNACE, ELECTRIC #20: CONDENSING UNIT/HEAT PUMP, SPLIT SYSTEM #21: UNIT HEATER, NATURAL GAS #22: WATER HEATER, ELECTRIC, RESIDENTIAL #23: BACKFLOW PREVENTER #24: LAVATORY, VITREOUS CHINA PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #25: TOILET, FLUSH TANK #26: SINK, PLASTIC #27: RESIDENTIAL APPLIANCES, CLOTHES WASHER #28: SINK, STAINLESS STEEL #29: BATHROOM VANITY CABINET, WOOD, WITH CULTURED MARBLE SINK TOP #30: INCANDESCENT LIGHTING FIXTURE, BASIC PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #31: DISTRIBUTION PANEL #1 #32: DISTRIBUTION PANEL #2 #33: DISTRIBUTION PANEL #3 #34: LIGHTING SYSTEM, INTERIOR, OFFICE BUILDING #35: DISTRIBUTION PANEL #4 #36: DISTRIBUTION PANEL #5 PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #37: HIGH PRESSURE SODIUM LIGHTING FIXTURE #38: EXIT LIGHTING FIXTURE, LED #39: FIRE EXTINGUISHER #40: INTERIOR WALL FINISH, GYPSUM BOARD/PLASTER/METAL #41: INTERIOR WINDOW #42: INTERIOR WALL FINISH, STEEL PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #43: INTERIOR DOOR, WOOD SOLID- CORE W/ GLASS #44: INTERIOR DOOR, WOOD HOLLOW-CORE #45: INTERIOR CEILING FINISH, METAL #46: INTERIOR CEILING FINISH, GYPSUM BOARD/PLASTER #47: KITCHEN CABINET, BASE AND WALL SECTION, WOOD #48: RESIDENTIAL APPLIANCES, REFRIGERATOR PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 #49: RESIDENTIAL APPLIANCES, CLOTHES DRYER PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 Appendix B: Site Plan Site Plan Project Name: Public Works Garage (Frame Building) Project Number: 122700.17R000-041.322 Source: Google Earth On-Site Date: June 26, 2017 PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 Appendix C: EMG Accessibility Checklist Page 1 of 4 Date Completed: June 26, 2017 Property Name: Public Works Garage (Frame Building) EMG Project Number: 122700.17R000-041.322 Building History Yes No Unk Comments 1 Has an ADA survey previously been completed for this property? X 2 Have any ADA improvements been made to the property? X 3 Does a Transition Plan / Barrier Removal Plan exist for the property? X 4 Has building ownership or management received any ADA related complaints that have not been resolved? X 5 Is any litigation pending related to ADA issues? X Parking Yes No NA Comments 1 Are there sufficient accessible parking spaces with respect to the total number of reported spaces? X 2 Are there sufficient van-accessible parking spaces available? X 3 Are accessible spaces marked with the International Symbol of Accessibility? Are there signs reading “Van Accessible” at van spaces? X 4 Is there at least one accessible route provided within the boundary of the site from public transportation stops, accessible parking spaces, passenger loading zones, if provided, and public streets and sidewalks? X 5 Do curbs on the accessible route have depressed, ramped curb cuts at drives, paths, and drop-offs? X 6 If required does signage exist directing you to accessible parking and an accessible building entrance? X Ramps Yes No NA Comments 1* Do all ramps along accessible path of travel appear to meet slope requirements? ( 1:12 or less) X 2 Are ramps that appear longer than 6 ft complete with railings on both sides? X Page 2 of 4 Ramps (cont.) Yes No NA Comments 3 Does the width between railings appear at least 36 inches? X 4 Is there a level landing for approximately every 30 ft horizontal length of ramp, at the top and at the bottom of ramps and switchbacks? X Entrances/Exits Yes No NA Comments 1 Do all required accessible entrance doorways appear at least 32 inches wide and not a revolving door? X 2 If the main entrance is inaccessible, are there alternate accessible entrances? X 3 Is the door hardware easy to operate (lever/push type hardware, no twisting required and not higher than approximately 48 inches above the floor)? X Paths of Travel Yes No NA Comments 1 Are all paths of travel free of obstruction and wide enough for a wheelchair (appear at least 36 inches wide)? X 2 Are wheelchair-accessible facilities (toilet rooms, exits, etc.) identified with signage? X 3 Is there a path of travel that does not require the use of stairs? X Elevators Yes No NA Comments 1 Do the call buttons have visual and audible signals to indicate when a call is registered and answered when car arrives? X 2 Are there visual and audible signals inside cars indicating floor change? X 3 Are there standard raised and Braille marking on both jambs of each hoist way entrance as well as all cab/call buttons? X 4 Do elevator doors have a reopening device that will stop and reopen a car door if an object or a person obstructs the door? X 5 Are elevator controls low enough to be reached from a wheelchair (appears to be between 15 and 48 inches)? X 6 If a two-way emergency communication system is provided within the elevator cab, is it usable without voice communication? X Page 3 of 4 Toilet Rooms Yes No NA Comments 1 Are common area public restrooms located on an accessible route? X 2 Are pull handles push/pull or lever type? X 3 Are there audible and visual fire alarm devices in the toilet rooms? X 4 Are toilet room access doors wheelchair- accessible (appear to be at least 32 inches wide)? X 5 Are public restrooms large enough to accommodate a wheelchair turnaround (appear to have 60” turning diameter)? X 6 In unisex toilet rooms, are there safety alarms with pull cords? X 7 Are toilet stall doors wheelchair accessible (appear to be at least 32” wide)? X 8 Are grab bars provided in toilet stalls? X 9 Are sinks provided with clearance for a wheelchair to roll under (appear to have 29” clearance)? X 10 Are sink handles operable with one hand without grasping, pinching or twisting? X 11 Are exposed pipes under sink sufficiently insulated against contact? X Guest Rooms Yes No NA Comments 1 How many total accessible sleeping rooms does the property management report to have? Provide specific number in comment field. Are there sufficient reported accessible sleeping rooms with respect to the total number of reported guestrooms? See attached hot sheet. X Page 4 of 4 Guest Rooms Yes No NA Comments 2 How many of the accessible sleeping rooms per property management have roll- in showers? Provide specific number in comment field. Are there sufficient reported accessible rooms with roll-in showers with respect to the total number of reported accessible guestrooms? See attached hot sheet. X 3 How many assistive listening kits and/or rooms with communication features are available per property management? Provide specific number in comment field. Are there sufficient reported assistive listening devices with respect to the total number of rooms? See attached hot sheet. X Pools Yes No NA Comments 1 Are public access pools provided? If the answer is no, please disregard this section. X 2 How many accessible access points are provided to each pool/spa? Provide number in comment field. Is at least one fixed lift or sloped entry to the pool provided? X Play Area Yes No NA Comments 1 Has the play area been reviewed for accessibility? All public playgrounds are subject to ADAAG standards. X Exercise Equipment Yes No NA Comments 1 Does there appear to be adequate clear floor space around the machines/equipment (30” by 48” minimum)? X *Based on visual observation only. The slope was not confirmed through measurements. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 Appendix D: Pre-Survey Questionnaire PP RR EE --SS UU RR VV EE YY QQ UU EE SS TT II OO NN NN AA II RR EE This questionnaire must be completed by the property owner, the owner's designated representative, or someone knowledgeable about the subject property. The completed form must be presented to EMG's Field Observer on the day of the site visit. If the form is not completed, EMG’s Project Manager will require additional time during the on-site visit with such a knowledgeable person in order to complete the questionnaire. During the site visit, EMG's Field Observer may ask for details associated with selected questions. This questionnaire will be utilized as an exhibit in EMG's final Physical Needs Assessment. Name of person completing questionnaire: Association with property: Length of association with property: Date Completed: Phone Number: Property Name: Property Address Year Built # of Buildings/Stories # of Units Acres Directions: Please answer all questions to the best of your knowledge and in good faith. Please provide additional details in the Comments column, or backup documentation for any Yes responses. INSPECTIONS DATE OF LAST REPAIR/REPLACEMENT LIST ANY OUTSTANDING REPAIRS REQUIRED 1 Elevators How many? Type of elevator traction or hydraulic How old is the current elevator(s)? 2 HVAC Describe the existing HVAC system (what type of system). How old is the current system? 3 Mechanical Systems Describe current mechanical systems Give ages of each component and type 4 Electrical system How old is the current electrical system? 5 Plumbing System Describe the existing plumbing system (what type of piping for domestic water distribution system, sewer main, storm water). How old are the current plumbing system components? 6 Life-Safety/Fire Systems What systems are currently in place? How old are they? INSPECTIONS DATE OF LAST REPAIR/REPLACEMENT LIST ANY OUTSTANDING REPAIRS REQUIRED 7 Roofs What type of roof is on the building(s), What type of decking? How old is it/are they? 8 Foundation, Structure What type of foundation? (slab on grade, piers, concrete foundation walls, footings) What type of structure (wood frame, concrete, steel) QUESTION RESPONSE 9 List any major capital improvement within the last three years. 10 List any major capital expenditures planned for the next year. 11 Are any building systems (HVAC, roof, interior/exterior finishes, paving, etc.) the responsibilities of the tenant to maintain and replace? Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or backup documentation for any Yes responses. Note: NA indicates “Not Applicable”, Unk indicates “Unknown” QUESTION RESPONSE COMMENTS Y N NA Unk 12 Are there any unresolved building, fire, or zoning code issues? 13 Are there any "down" or unusable units? 14 Are there any problems with erosion, stormwater drainage or areas of paving that do not drain? 15 Is the property served by a private water well? If so, please give age of current well. 16 Is the property served by a private septic system or other waste treatment systems? If so, please give age. Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or backup documentation for any Yes responses. Note: NA indicates “Not Applicable”, Unk indicates “Unknown” QUESTION RESPONSE COMMENTS Y N NA Unk 17 Are there any problems with foundations or structures? 18 Is there any water infiltration in basements or crawl spaces? 19 Are there any wall, or window leaks? 20 Are there any roof leaks? 21 Is the roofing covered by a warranty or bond? 22 Are there any poorly insulated areas? 23 Is Fire Retardant Treated (FRT) plywood used? 24 Is exterior insulation and finish system (EIFS) or a synthetic stucco finish used? 25 Are there any problems with the utilities, such as inadequate capacities? 26 Are there any problems with the landscape irrigation systems? 27 Has a termite/wood boring insect inspection been performed within the last year? 28 Do any of the HVAC systems use R-11, 12, or 22 refrigerants? 29 Has any part of the property ever contained visible suspect mold growth? 30 Is there a mold Operations and Maintenance Plan? 31 Have there been indoor air quality or mold related complaints from tenants? 32 Is polybutylene piping used? 33 Are there any plumbing leaks or water pressure problems? 34 Are there any leaks or pressure problems with natural gas service? Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or backup documentation for any Yes responses. Note: NA indicates “Not Applicable”, Unk indicates “Unknown” QUESTION RESPONSE COMMENTS Y N NA Unk 35 Does any part of the electrical system use aluminum wiring? 36 Do Residential units have a less than 60-Amp service? 37 Do Commercial units have less than 200-Amp service? 38 Are there any recalled fire sprinkler heads (Star, GEM, Central, Omega)? 39 Is there any pending litigation concerning the property? 40 If built before 1978, has there been previous asbestos testing completed 41 Does the property have an Asbestos Operations & Maintenance Program in place? 42 If built before 1978, has there been previous comprehensive Lead- Based Paint testing completed? 43 If built before 1960, has there been a previous Lead Based Paint Risk Assessment completed? 44 Does the property have a Lead- Based Paint Operations & Maintenance Program in place? 45 Has the management previously completed an ADA review? 46 Have any ADA improvements been made to the property? 47 Does a Barrier Removal Plan exist for the property? 48 Has the Barrier Removal Plan been approved by an arms-length third party? 49 Has building ownership or management received any ADA related complaints? 50 Does elevator equipment require upgrades to meet ADA standards? 51 Are there any problems with exterior lighting? Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or backup documentation for any Yes responses. Note: NA indicates “Not Applicable”, Unk indicates “Unknown” QUESTION RESPONSE COMMENTS Y N NA Unk 52 Are there any other significant issues/hazards with the property? 53 Are there any unresolved construction defects at the property? Please provide EMG with any previous reports completed for the property, including equipment testing, structural assessments, mechanical assessments, plumbing assessments, sewer line scoping, roof scans, electrical testing, etc. PUBLIC WORKS GARAGE (FRAME BUILDING) EMG PROJECT NO.: 122700.17R000-041.322 www.EMGcorp.com p 800.733.0660 On the day of the site visit, provide EMG's Field Observer access to all of the available documents listed below. Provide copies if possible. INFORMATION REQUIRED 1. All available construction documents (blueprints) for the original construction of the building or for any tenant improvement work or other recent construction work. 2. A site plan, preferably 8 1/2" X 11", which depicts the arrangement of buildings, roads, parking stalls, and other site features. 3. For commercial properties, provide a tenant list which identifies the names of each tenant, vacant tenant units, the floor area of each tenant space, and the gross and net leasable area of the building(s). 4. For apartment properties, provide a summary of the apartment unit types and apartment unit type quantities, including the floor area of each apartment unit as measured in square feet. 5. For hotel or nursing home properties, provide a summary of the room types and room type quantities. 6. Copies of Certificates of Occupancy, building permits, fire or health department inspection reports, elevator inspection certificates, roof or HVAC warranties, or any other similar, relevant documents. 7. The names of the local utility companies which serve the property, including the water, sewer, electric, gas, and phone companies. 8. The company name, phone number, and contact person of all outside vendors who serve the property, such as mechanical contractors, roof contractors, fire sprinkler or fire extinguisher testing contractors, and elevator contractors. 9. A summary of recent (over the last 5 years) capital improvement work which describes the scope of the work and the estimated cost of the improvements. Executed contracts or proposals for improvements. Historical costs for repairs, improvements, and replacements. 10. Records of system & material ages (roof, MEP, paving, finishes, furnishings). 11. Any brochures or marketing information. 12. Appraisal, either current or previously prepared. 13. Current occupancy percentage and typical turnover rate records (for commercial and apartment properties). 14. Previous reports pertaining to the physical condition of property. 15. ADA survey and status of improvements implemented. 16. Current / pending litigation related to property condition. Your timely compliance with this request is greatly appreciated. Kendall Marketplace Land8 Acres Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2020-20 Wyland National Mayor’s Challenge for Water Conservation Public Works Committee – March 17, 2020 Majority Approval Erin Willrett Administration Name Department Summary Continue participation in a national program to challenge the residents to conserve water, energy and other natural resources, in alignment with City Council Goal #5 – Water Planning. Background Once again, the Wyland Foundation, in partnership with the National League of Cities and the U.S. Environmental Protection Agency, invited the United City of Yorkville to participate in the 9th annual National Mayor’s Challenge for Water Conservation. The commitment from the City to participate is as simple as drafting the statement of support below. There is no cost to the City. There were several items that were sent out to market this program in 2018 and 2019. Yorkville placed 5th in 2018 and in 2019, Yorkville placed 13th in the 5,000-29,999 population category nation-wide! Residents who are interested in conservation efforts and who would like to accept the challenge can go online (www.mywaterpledge.com) and make a pledge to conserve water, energy, and other natural resources over the next year by selecting from different pledge options. Some options are as easy as wasting less food and recycling. When the resident enters their location, the drop-down menu for pledges will contain our draft statement about water conservation. Our draft statement will read as: “A sustainable water source for the City’s future water supply is a main focus for our community and its residents. Yorkville currently obtains its water from the deep sandstone aquifer, which is being steadily drawn down as it is being pumped beyond its long-term sustainable yield due to increasing water demands and growth of the region. The City is committed to building strong, collaborative relationships regionally for sustainable water use. We hope to partner with our neighboring communities and our actual neighbors to promote water conservation efforts in the home. By taking the water pledge, you can help extend the capacity of the City’s water supply.” When a resident goes online to accept the challenge, they will search for “Yorkville, IL”, the website will then walk the resident through the process to pledge to make thoughtful conservation choices at home. There are several check boxes that the residents can choose from depending on the changes they are pledging to make. At the end of the “choices” portion of the pledge, an email address is required and the option for the resident to be entered into the prize drawing is made as a check box. After the resident enters their email address the pledge process is complete. Additionally, the website has several informational items for the resident to read through and learn about. City standings in the challenge are on the website and the residents can check back and see how their “choices” positively affect the community. This program is designed to get residents to think about how their choices impact the natural environment and if changes are made, no matter how small, benefits add up quickly. There is no further commitment and no additional information that is needed from the residents other than those listed above. Memorandum To: Public Works Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: March 17, 2020 Subject: Wyland National Mayors Challenge for Conservation The City will also be posting several items on social media and on our website to promote this challenge. The City’s main goal by promoting this program is to help residents be aware of the importance of the natural resources that are used on a daily basis and the pressing need to protect those precious resources. Recommendation While not a requirement to participate in the program, staff recommends an acknowledgment by the City Council in the attached Resolution for support of the statement above and participation in marketing the program. This initiative aligns with the City Council Goal #5 – Water Planning. Resolution No. 2020-____ Page 1 Resolution No. 2020-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS IN SUPPORT OF THE “WYLAND MAYOR’S CHALLENGE FOR WATER CONSERVATION” WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City continue to explore ways to manage residential consumption of water and power, and to inspire its residents to care for our natural resources; and WHEREAS, cities can engage in efforts to inspire their own communities, as well as their neighboring cities, to become better environmental stewards; and WHEREAS, the ninth annual National Mayor’s Challenge for Water Conservation presented by the Wyland Foundation and Toyota, with support from the U.S EPA WaterSense, The Toro Company, National League of Cities, Conserva Irrigation, and Earth Friendly Products (makers of ECOS), is a non- profit competition to encourage residents pollution reduction and smart water use between our cities; and WHEREAS, with the encouragement of their Mayors, residents may register their participation in their city's Challenge, online, by making simple pledges to decrease their water use and to reduce pollution for the period of one year, thereby assisting their cities to apply State and Federal water conservation strategies and to target mandated reductions; and WHEREAS, from April 1- 30, 2020, the City wishes to inspire its residents and its neighboring communities to take the "Wyland Mayor's Challenge for Water Conservation" by making a series of online pledges at mywaterpledge.com to reduce their impact on the environment and to see immediate savings in their water, trash, and electricity bills; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the City agrees and supports the "Wyland Mayor's Challenge for Water Conservation" emphasis. Section 2: That the program is to be implemented from April 1- 30, 2020 through a series of communication and outreach strategies, whether new or existing, to encourage Yorkville residents to take the conservation "Challenge." Section 3: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Resolution No. 2020-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number New Business #6 Tracking Number PW 2020-21 Gas N Wash (Waterpark Way) – Proposed Dormant SSA Public Works Committee – March 17, 2020 N/A Public Hearing for proposed dormant Special Service Area for Gas N Wash on Waterpark Way Jason Engberg, AICP Community Development Name Department Project Summary Lenny’s Gas N Wash is constructing a gas station with convenience store and accessory car wash at the northeast corner of State Route 47 (Bridge Street) and Waterpark Way commonly known as 4100 North Bridge Street. The Gas N Wash will be a full-service gas station for personal vehicles and semi-trucks with two (2) potential fast food establishments within the convenience store. The approximately 5-acre property has been subdivided from the original 72- acre O’Keefe Property which was annexed in 2006. Per Article 6. Long Term Maintenance of the approved Stormwater Ordinance, a condition of approval for any new storm water management facility is the establishment of a long-term funding source in the form of a dormant (back-up) Special Service Area should the entity having primary responsibility of the property fail to adequately maintain the facility. In this regard, the property owner was required to grant an easement for the City’s perpetual access to the storm water basin should future maintenance by the City be required. This request is to establish the mechanism in which the City would have to charge the property owner for maintenance undertaken by the City should they fail to maintain the basin. Proposed Dormant Special Service Area As mentioned above, the attached draft ordinance for dormant Special Service Area (SSA) prepared by the City Attorney establishes a backup mechanism for payment for future and continued maintenance, repair and reconstruction of the storm water basin in the event the property owner fails to do so. The proposed Special Service Area will consist only of the subject property and shall cover costs related to: (1) the cleaning and dredging of the storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the above in the event the Owners or their association, if any, fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Should the property owner fail to maintain the basin, the subject property will be levied a tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property to be collected via real estate taxes. Memorandum To: Public Works Committee From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Brad Sanderson, EEI, City Engineer Date: March 10, 2020 Subject: Lenny’s Gas N Wash (Waterpark Way) – 4100 N Bridge St Proposing Ordinance - Proposed Dormant SSA Staff Comments/Recommendation The next step in the process is for the City Council to consider the attached ordinance proposing the Special Service Area (SSA). This is tentatively scheduled for the March 24, 2020 City Council meeting. A public hearing notice will then be published in the March 27, 2020 edition of the Beacon Newspaper, and a public hearing will be conducted by the City Council on April 14, 2020. After the required 60-day waiting period at the close of the public hearing, the City Council will make a final determination on the proposed SSA at the June 23, 2020 meeting. The property owner has been notified of the proposed process and public hearing before the City Council for the consideration of the establishment of the dormant Special Service Area. Staff is recommending approval of the proposed backup funding mechanism as it is a requirement of the current Stormwater Ordinance. Staff will be available to answer any questions at Tuesday night’s meeting. Attachments: 1. Public Hearing Notice 2. Draft Ordinance Establishing Dormant SSA Public Hearing 3. Draft Ordinance Establishing Dormant SSA Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2020-1 Notice is Hereby Given that on April 14, 2020, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called Special Service Area 2020-1 consisting of the following described real property legally described as: THAT PART OF THE WEST HALF OF SECTION 9, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN KENDALL COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 3 IN O’KEEFE SUBDIVISION UNIT ONE, RECORDED AS DOCUMENT 200800012915, THENCE NORTH 87 DEGREES 00 MINUTES 59 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT 3 55.01 FEET; THENCE SOUTH 47 DEGREES 30 MINUTES 51 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT 3 70.14 FEET TO THE NORTH RIGHT OF WAY OF ROSEWINKEL STREET; THENCE NORTH 87 DEGREES 00 MINUTES 59 SECONDS EAST ALONG SAID RIGHT OF WAY 108.35 FEET TO A CURVE, CONCAVE TO THE NORTHWEST, HAVING A RADIUS OF 315.00 FEET, A CHORD OF 285.32 FEET AND A CHORD BEARING OF NORTH 60 DEGREES 05 MINUTES 15 SECONDS EAST; THENCE ALONG SAID CURVE AND SAID RIGHT OF WAY 296.10 FEET TO A CURVE, CONCAVE TO THE SOUTHEAST, HAVING A RADIUS OF 385.00 FEET, A CHORD OF 82.31 FEET, AND A CHORD BEARING OF NORTH 39 DEGREES 17 MINUTES 42 SECONDS EAST; THENCE ALONG SAID CURVE AND SAID RIGHT OF WAY 82.47 FEET; THENCE NORTH 02 DEGREES 02 MINUTES 41 SECONDS WEST 324.93 FEET; THENCE SOUTH 87 DEGREES 00 MINUTES 59 SECONDS WEST 520.01 FEET TO THE WEST RIGHT OF WAY OF ROUTE 47; THENCE SOUTH 02 DEGREES 02 MINUTES 41 SECONDS EAST ALONG SAID RIGHT OF WAY 465.06 FEET TO THE POINT OF BEGINNING. Permanent Tax Index Number: 02-09-100-003 Lot Number: 1 Common Address: 4100 North Bridge Street, Illinois 60560 The approximate location is the northeast corner of State Route 47 (Bridge Street) and Waterpark Way. The general purpose of the formation of the Special Service Area 2020-1 is to provide special governmental services serving the Special Service Area that may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2020-1 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this 27th day of March 2020. Lisa Pickering City Clerk Ordinance No. 2020-____ Page 1 Ordinance No. 2020-___ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2020-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Lot #1 – 4100 North Bridge Street) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the “Tax Law”), to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City. Section 2: Findings. The Mayor and City Council of the City finds as follows: A. That the owner of record (the “Owner”) of the real property legally described in Exhibit A, attached hereto and made a part hereof (the “Subject Territory”), has developed the Subject Territory and there must be a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of all storm water detention and retention within the Subject Territory, all as hereinafter described; and, B. That it is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for the Subject Territory; and, C. That the proposed special service area is a single lot; and, D. The municipal services to be provided in the event the special service area is established are in addition to the municipal service provided to the City as a whole and the proposed special service area will benefit from the special municipal services to be provided. Section 3: Proposal. The City agrees to proceed to consider the establishment of a special service area for the Subject Territory as Special Service Area 2020-1 for the purpose of payment of the costs of the maintenance of all storm water detention and retention. In the event the Owner has failed to do so, including (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the above (collectively the “Services”) within the Special Service Area in the event the Owner of the Subject Territory fails to satisfactorily undertake the aforesaid ongoing maintenance, repair and replacement in compliance with the ordinances of the City and the Yorkville City Code. Section 4: Public Hearing. A public hearing shall be held on April 14, 2020 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of the United City of Yorkville Special Service Area Number 2020-1 in the Subject Territory. Ordinance No. 2020-____ Page 2 At the hearing, the following method of payment of the special City services to be provided within the proposed special service area will be considered: the levy of a tax by the City on each parcel of property in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the proposed rate of taxes for the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value and the maximum rate of such taxes to be extended in any year within the proposed special service area shall not exceed $ 1.10 for every $100.00 of equalized assessed value. Section 5: Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on said the Subject Territory. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially the form set forth in Exhibit B attached hereto and made a part of this Ordinance. Section 6: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2020. __________________________________ Mayor KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2020. ___________________________________ City Clerk Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2020-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS (Lot #1 – 4100 North Bridge Street) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII of the Constitution of the State of Illinois; and, WHEREAS, pursuant to the provisions of Section 7(6) of Article VII of the 1970 Constitution of the State of Illinois, the City is authorized to create special service areas in and for the City that are further established “in the manner provided by law;” and, WHEREAS, pursuant to the provisions of the Illinois Special Service Area Tax Law, (35 ILCS 200/27-5 et seq.) and the Property Tax Code (35 ILCS 200/1-1 et seq.) the City may establish special service areas to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City; and, WHEREAS, the owner of record (the “Owner”) of the real property hereinafter described (the “Subject Territory”) that has been developed with gas station, accessory car and convenience store that by City ordinance must provide for a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water detention area serving the Subject Territory; and, WHEREAS, it is in the public interest that a special service area be established for the Subject Territory for the purposes set forth herein and to be known as Special Service Area 2020-1. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Establishment. That it is in the public interest that Special Service Area 2020-1 is hereby established as a special service area for the purposes set forth herein and consisting of the Subject Territory that is legally described and that contains the Property Index Number as stated in Exhibit A, attached hereto and made a part hereof by this reference. Section 2: Area. That said Subject Territory area is a single lot and is totally within the corporate limits of the City and an accurate map of the property within Special Service Area 2020-1 is attached hereto and made a part hereof as Exhibit B. Section 3: Purpose. That said Subject Territory will benefit specifically from the municipal services to be provided and that such services are in addition to those municipal services provided to the City as a whole, and unique and in the best interests of Special Service Area 2020-1. The City’s levy of special taxes against said Subject Territory shall Ordinance No. 2020-____ Page 2 be to provide a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water systems in the event that the Owner has failed to do so. The special governmental services for the Special Service Area may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and, (4) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. Section 5: Hearing. That a public hearing was held on the 14th day of April, 2020 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of Special Service Area 2020-1 in the Area and to consider the levy of an annual tax as further described in Section 7. Section 6: Notice. Notice of the public hearing, attached hereto as Exhibit C, was published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice was given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on the Subject Territory within the proposed special service area. This notice was mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. Section 7: Objectors. That the Owner and all taxpayers of record owning taxable real property located within Special Service Area 2020-1, were heard at the public hearing held on April 14, 2020. That no objections were filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area 2020-1 or the levy of an annual tax in Special Service Area 2020-1. Section 7: Tax. That there shall be levied in such years as the corporate authorities may hereafter determine to be appropriate, a direct annual tax that in the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value of property in Special Service Area 2020-1 and the maximum rate of such taxes to be extended in any year within the Area shall not exceed $1.10 for every $100.00 of equalized assessed value to pay the annual cost of providing the special services described above that shall be in addition to all other taxes permitted by law. Ordinance No. 2020-____ Page 3 Section 8: Recording. The City Clerk shall file within 30 days of the adoption of this ordinance a certified copy of this ordinance, including Exhibits A, B and C with the County Clerk of Kendall County and with the Kendall County Recorder’s Office. Section 9: This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2020. __________________________________ Mayor KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2020. ___________________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number New Business #7 Tracking Number PW 2020-22 South Main Street – No Parking Signs Public Works Committee – March 17, 2020 Majority Consideration of Approval Signage Recommendation Brad Sanderson Engineering Name Department C:\Users\JBehland\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\2Z9UM2IV\PW Memo S Main Street Parking - 03-17-2020.doc As requested, we investigated the safety concerns when vehicles are parked on S. Main Street from W. Madison Street to W. Hydraulic Avenue. Background S. Main Street is a local street, with an approximate width of 24’. The section of S. Main Street from W. Madison Street to W. Hydraulic Avenue is located on a hill and includes two designated parking lots. Currently, parking on both sides of the roadway is allowed. Pictures of S. Main Street looking southbound Discussion Limited options exist for parking along the street and/or adjacent to the street. Limitations include curb on the east side, utilities and grading along the west side and a narrow pavement cross section. This section of roadway is also on a hill. When vehicles do park in the area and because of the issues noted above, the following issues are created:  Sight distance concerns  Avoidance of obstacles in the roadway  Vehicles can only pass one at a time According to Police records, there are no records of accidents in the last five years. Recommendation Due to the concerns noted above, we recommend “NO PARKING AT ANYTIME” signs be placed on both sides of S. Main Street from W. Hydraulic Avenue to W. Madison Street, see attached location map. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Jim Jensen, Police Chief Date: February 26, 2020 State StW Madison St S Main StW Hydraulic Ave W Van Emmon St S Main StKendall County Illinois GIS Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 SOUTH MAIN STREETPARKINGLOCATION MAPwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2020 YO2000 YO2020_Main Street Parking.MXD H:\GIS\PUBLIC\YORKVILLE\2020\ MJT ³ 140 0 14070 Feet Legend No Parking - At Anytime Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 2, Section 6-2-2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: SOUTH MAIN STREET A “no parking” zone shall be created on both sides of S. Main Street from W. Hydraulic Avenue to W. Madison Street. Section 2. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _____________________, 2020. ______________________________ CITY CLERK KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this _____ day of _____________________, 2020. _____________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2020-23 2020 Road to Better Roads Program Public Works Committee – March 17, 2020 Majority Consideration of Contract Award 2020 Roads to Better Roads - Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2020 Roads to Better Roads Program at 10:00 a.m., March 6, 2020. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2021 budget. We recommend the acceptance of the bid and approval of award be made to the low bidder, Geneva Construction, Co., P.O. Box 998 Aurora, IL 60507 in the amount of $737,441.07. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: March 2, 2020 Subject: 2020 Roads to Better Roads Program BIDS RECD 2/28/2020ITEMUNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 SUPPLEMENTAL WATERING UNIT 10.00.01$ 0.10$ 0.01$ 0.10$ 0.01$ 0.10$ 150.00$ 1,500.00$ 2 BITUMINOUS MATERIALS (TACK COAT) POUND 26787.00.01$ 267.87$ 0.01$ 267.87$ 0.01$ 267.87$ 0.10$ 2,678.70$ 3 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 132.010.00$ 1,320.00$ 10.00$ 1,320.00$ 20.00$ 2,640.00$ 12.00$ 1,584.00$ 4 HOT-MIX ASPHALT BINDER COURSE, IL- 9.5, N50 TON 3425.069.50$ 238,037.50$ 67.00$ 229,475.00$ 74.50$ 255,162.50$ 67.00$ 229,475.00$ 5 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 3425.069.50$ 238,037.50$ 66.00$ 226,050.00$ 74.50$ 255,162.50$ 67.00$ 229,475.00$ 6 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 2270.06.50$ 14,755.00$ 8.80$ 19,976.00$ 8.75$ 19,862.50$ 7.00$ 15,890.00$ 7 DETECTABLE WARNINGS SQ FT 220.025.00$ 5,500.00$ 46.20$ 10,164.00$ 24.00$ 5,280.00$ 25.00$ 5,500.00$ 8 SIDEWALK REMOVAL SQ FT 2830.01.15$ 3,254.50$ 2.20$ 6,226.00$ 2.00$ 5,660.00$ 2.00$ 5,660.00$ 9 HOT-MIX ASPHALT SURFACE REMOVAL, 3" SQ YD 4998.02.25$ 11,245.50$ 2.40$ 11,995.20$ 4.75$ 23,740.50$ 2.50$ 12,495.00$ 10 CLASS D PATCHES, TYPE I, 3 INCH SQ YD 216.029.00$ 6,264.00$ 45.00$ 9,720.00$ 25.00$ 5,400.00$ 35.00$ 7,560.00$ 11 CLASS D PATCHES, TYPE II, 3 INCH SQ YD 221.029.00$ 6,409.00$ 38.00$ 8,398.00$ 25.00$ 5,525.00$ 35.00$ 7,735.00$ 12 CLASS D PATCHES, TYPE III, 3 INCHSQ YD 743.024.00$ 17,832.00$ 29.00$ 21,547.00$ 25.00$ 18,575.00$ 33.00$ 24,519.00$ 13 CLASS D PATCHES, TYPE IV, 3 INCH SQ YD 1851.021.00$ 38,871.00$ 28.00$ 51,828.00$ 25.00$ 46,275.00$ 32.00$ 59,232.00$ 14 MANHOLES TO BE ADJUSTED EACH 1.0510.00$ 510.00$ 495.00$ 495.00$ 600.00$ 600.00$ 650.00$ 650.00$ 15 INLETS TO BE ADJUSTED EACH 15.0280.00$ 4,200.00$ 440.00$ 6,600.00$ 350.00$ 5,250.00$ 350.00$ 5,250.00$ 4 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 320.04.00$ 1,280.00$ 5.23$ 1,673.60$ 4.00$ 1,280.00$ 5.00$ 1,600.00$ 17 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 6520.00.40$ 2,608.00$ 0.57$ 3,716.40$ 0.40$ 2,608.00$ 0.70$ 4,564.00$ 18 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 1040.02.12$ 2,204.80$ 1.21$ 1,258.40$ 2.12$ 2,204.80$ 1.50$ 1,560.00$ 19 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 40.08.00$ 320.00$ 11.00$ 440.00$ 8.00$ 320.00$ 5.00$ 200.00$ 20 SODDING, SPECIAL SQ YD 526.015.25$ 8,021.50$ 17.88$ 9,404.88$ 16.25$ 8,547.50$ 20.00$ 10,520.00$ 21 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 34682.02.25$ 78,034.50$ 1.45$ 50,288.90$ 2.30$ 79,768.60$ 1.75$ 60,693.50$ 22 SANITARY MANHOLES TO BE ADJUSTED EACH 1.01,215.00$ 1,215.00$ 495.00$ 495.00$ 850.00$ 850.00$ 950.00$ 950.00$ 23 ROUTING AND SEALING CRACKS FOOT 24612.00.40$ 9,844.80$ 0.44$ 10,829.28$ 0.39$ 9,598.68$ 0.50$ 12,306.00$ 24 WHEEL STOP REMOVAL AND RESET EACH 12.035.00$ 420.00$ 77.00$ 924.00$ 50.00$ 600.00$ 100.00$ 1,200.00$ 25 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 7.098.00$ 686.00$ 300.00$ 2,100.00$ 65.00$ 455.00$ 100.00$ 700.00$ 26 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 1317.032.50$ 42,802.50$ 40.70$ 53,601.90$ 40.00$ 52,680.00$ 36.00$ 47,412.00$ 27 RAILROAD PROTECTIVE LIABILITY INSURANCE L SUM 1.03,500.00$ 3,500.00$ 3,300.00$ 3,300.00$ 2,496.45$ 2,496.45$ 10,000.00$ 10,000.00$ TOTAL BID737,441.07 742,094.53 810,810.00 760,909.20% BELOW/ABOVE ENGINEER'S ESTIMATE -3.08% -2.47% 6.56%P.O. Box 998BUILDERS PAVING, LLC ENGINEER'S ESTIMATE52 Wheeler RoadGENEVA CONSTRUCTION4413 Roosevelt Rd. Ste 108D. CONSTRUCTION1480 S. Broadway Coal City, IL 60416 Sugar Grove, IL 60554Hillside, IL 60162 Aurora, IL 60507BID TABULATION 2020 YORKVILLE ROAD PROGRAMUNITED CITY OF YORKVILLEBID TABULATIONENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS ()- ()-()-()-()-()- ()- ()-()-()-()-(()- ()-()-()-()-()- ()- ()-()-()-()-(W Madison St Morgan StNorwayCirW Ridge St W F o x S tW F o x S tW Washington St W Main St State StMorgan StFir Ct W Orange StMadison CtAdrian StW River St State StAdams StS Main StWhite Oak WayWhite Oak WayW VanEmmon St W Hydraulic Ave Whi t eOak WayS Main StS Main StW Dolph St W Center St RiverBirch LnW Dolph StSpruce CtWest StKing StW W a s h in g to n S tW Hydraulic Ave River Birch Dr Norway Ci rRive r Rd Legend 2020 Road Program ()- ()- ()-Hayden DrPrairie Clover DrMcHugh RdB lu est e m D rE LexingtonCirCrim son LnConef l ower Ct McHugh RdSwitchgrass LnK e n n e d y R d Prairie Pointe DrPrairie Rose LnWild Indigo LnE Countryside Pkwy .WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 2020 RTBR PROGRAM LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: SEPTEMBER 2019 YO1926 YO1926_2020 Road Program .MXD H:\GIS\PUBLIC\YORKVILLE\2018\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ PARKING LANE Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number New Business #9 Tracking Number PW 2020-24 Elizabeth Street Water Main Improvements Public Works Committee – March 17, 2020 Majority Consideration of Contract Award Consideration of Bid Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the project at 10:00 a.m., March 6, 2020. Representatives of contractors bidding the project, Carri Parker (Purchasing Manager) and our firm were in attendance. A tabulation of the bids which includes the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2021 budget. Therefore, we recommend the acceptance of the bid and approval of award be made to the low bidder, Superior Excavating Co., 424 San Carlos Road, Minooka, Illinois 60447 in the amount of $412,973.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: March 10, 2020 Subject: Elizabeth Street Water Main Improvements BIDS RECD 3/6/2020 ITEM UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 TREE REMOVAL, 6-15 UNIT DIAMETER UNIT 10 50.00$ 500.00$ 25.00$ 250.00$ 35.00$ 350.00$ 75.00$ 750.00$ 50.00$ 500.00$ 2 TREE ROOT PRUNING EACH 1 250.00$ 250.00$ 110.00$ 110.00$ 500.00$ 500.00$ 500.00$ 500.00$ 200.00$ 200.00$ 3 CONNECTION TO EXISTING WATER MAIN, 6-INCH EACH 1 2,800.00$ 2,800.00$ 3,000.00$ 3,000.00$ 1,300.00$ 1,300.00$ 7,000.00$ 7,000.00$ 3,500.00$ 3,500.00$ 4 CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 1 2,900.00$ 2,900.00$ 3,500.00$ 3,500.00$ 1,950.00$ 1,950.00$ 8,000.00$ 8,000.00$ 4,000.00$ 4,000.00$ 5 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 6-INCH LF 20 53.00$ 1,060.00$ 72.00$ 1,440.00$ 90.00$ 1,800.00$ 56.00$ 1,120.00$ 100.00$ 2,000.00$ 6 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH LF 1,468 92.00$ 135,056.00$ 75.00$ 110,100.00$ 76.00$ 111,568.00$ 92.00$ 135,056.00$ 105.00$ 154,140.00$ 7 GATE VALVE (RESILIENT SEAT) IN VALVE BOX, 8-INCH EACH 3 1,766.00$ 5,298.00$ 2,000.00$ 6,000.00$ 2,450.00$ 7,350.00$ 4,000.00$ 12,000.00$ 2,000.00$ 6,000.00$ 8 FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ EACH 6 4,809.00$ 28,854.00$ 5,500.00$ 33,000.00$ 6,015.00$ 36,090.00$ 6,000.00$ 36,000.00$ 5,000.00$ 30,000.00$ 9 DUCTILE IRON FITTINGS LB 1,168 11.00$ 12,848.00$ 5.00$ 5,840.00$ 8.00$ 9,344.00$ 1.00$ 1,168.00$ 6.00$ 7,008.00$ 10 WATER MAIN PROTECTION, PVC C-900, 12-INCH LF 21 38.00$ 798.00$ 92.00$ 1,932.00$ 73.50$ 1,543.50$ 90.00$ 1,890.00$ 80.00$ 1,680.00$ 11 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 TON 50 10.00$ 500.00$ 1.00$ 50.00$ 1.00$ 50.00$ 25.00$ 1,250.00$ 50.00$ 2,500.00$ 12 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 TON 50 10.00$ 500.00$ 1.00$ 50.00$ 1.00$ 50.00$ 5.00$ 250.00$ 50.00$ 2,500.00$ 13 FOUNDATION MATERIAL CY 25 5.00$ 125.00$ 1.00$ 25.00$ 61.00$ 1,525.00$ 10.00$ 250.00$ 30.00$ 750.00$ 14 EXPLORATORY EXCAVATION EACH 1 200.00$ 200.00$ 450.00$ 450.00$ 1,000.00$ 1,000.00$ 250.00$ 250.00$ 500.00$ 500.00$ 15 WATER SERVICE CONNECTION, 1-INCH EACH 24 1,600.00$ 38,400.00$ 1,800.00$ 43,200.00$ 970.00$ 23,280.00$ 3,000.00$ 72,000.00$ 1,500.00$ 36,000.00$ 16 WATER SERVICE PIPE, PEX, 1-INCH LF 680 18.00$ 12,240.00$ 31.00$ 21,080.00$ 49.50$ 33,660.00$ 23.00$ 15,640.00$ 30.00$ 20,400.00$ 17 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 2 1,000.00$ 2,000.00$ 1,200.00$ 2,400.00$ 2,000.00$ 4,000.00$ 2,500.00$ 5,000.00$ 2,000.00$ 4,000.00$ 18 VALVE BOX TO BE ABANDONED EACH 2 150.00$ 300.00$ 50.00$ 100.00$ 600.00$ 1,200.00$ 150.00$ 300.00$ 250.00$ 500.00$ 19 FIRE HYDRANT REMOVAL EACH 2 500.00$ 1,000.00$ 740.00$ 1,480.00$ 1,250.00$ 2,500.00$ 400.00$ 800.00$ 600.00$ 1,200.00$ 20 WATER MAIN TESTING - PRESSURE AND DISINFECTION LS 1 2,500.00$ 2,500.00$ 4,000.00$ 4,000.00$ 4,350.00$ 4,350.00$ 4,000.00$ 4,000.00$ 4,500.00$ 4,500.00$ 21 CULVERT REMOVAL AND REPLACEMENT, GALVANIZED CORRUGATED STEEL PIPE, 12-INCHLF 190 33.00$ 6,270.00$ 83.00$ 15,770.00$ 67.00$ 12,730.00$ 60.00$ 11,400.00$ 30.00$ 5,700.00$ 22 CULVERT REMOVAL AND REPLACEMENT, HDPE, 12-INCH LF 30 25.00$ 750.00$ 83.00$ 2,490.00$ 79.00$ 2,370.00$ 50.00$ 1,500.00$ 35.00$ 1,050.00$ 23 STORM INLET TYPE A, 2' DIA W/ TYPE 8 GRATE EACH 1 1,400.00$ 1,400.00$ 2,000.00$ 2,000.00$ 2,710.00$ 2,710.00$ 2,000.00$ 2,000.00$ 1,750.00$ 1,750.00$ 24 STORM SEWER, N-12 HDPE, 12-INCH LF 60 35.00$ 2,100.00$ 75.00$ 4,500.00$ 52.50$ 3,150.00$ 60.00$ 3,600.00$ 75.00$ 4,500.00$ 25 CONNECT TO EXISTING STORM MANHOLE EA 1 1,700.00$ 1,700.00$ 1,200.00$ 1,200.00$ 2,250.00$ 2,250.00$ 1,600.00$ 1,600.00$ 1,000.00$ 1,000.00$ 26 CULVERT REMOVAL LF 120 5.00$ 600.00$ 5.00$ 600.00$ 35.00$ 4,200.00$ 35.00$ 4,200.00$ 50.00$ 6,000.00$ UNITED CITY OF YORKVILLE Sugar Grove, IL 60554 H. LINDEN & SONS SEWER 722 E. South Street, Unit D Plano, IL 60545 Plano, IL 60545 424 San Carlos Rd CONLEY EXCAVATING. INC.PERFORMANCE CONST & ENG 217 W. John Street SUPERIOR EXCAVATING CO.BID TABULATION ENGINEER'S ESTIMATE 1555 Gramercy Pl. Morris, IL 60450 Minooka, IL 60447 BID TABULATION ELIZABETH STREET WATER MAIN IMPROVEMENTS 52 Wheeler Road ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 3/6/2020 ITEM UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT UNITED CITY OF YORKVILLE Sugar Grove, IL 60554 H. LINDEN & SONS SEWER 722 E. South Street, Unit D Plano, IL 60545 Plano, IL 60545 424 San Carlos Rd CONLEY EXCAVATING. INC.PERFORMANCE CONST & ENG 217 W. John Street SUPERIOR EXCAVATING CO.BID TABULATION ENGINEER'S ESTIMATE 1555 Gramercy Pl. Morris, IL 60450 Minooka, IL 60447 BID TABULATION ELIZABETH STREET WATER MAIN IMPROVEMENTS 52 Wheeler Road 27 GRADING AND SHAPING DITCHES LF 80 18.00$ 1,440.00$ 20.00$ 1,600.00$ 15.00$ 1,200.00$ 20.00$ 1,600.00$ 20.00$ 1,600.00$ 28 SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH EACH 9 30.00$ 270.00$ 100.00$ 900.00$ 500.00$ 4,500.00$ 200.00$ 1,800.00$ 900.00$ 8,100.00$ 29 SANITARY MANHOLE TO BE ADJUSTED EACH 1 417.00$ 417.00$ 1,000.00$ 1,000.00$ 1,700.00$ 1,700.00$ 500.00$ 500.00$ 900.00$ 900.00$ 30 SANITARY MANHOLE TO BE ADJUSTED WITH NEW FRAME AND LID - TYPE 1 EA 3 678.00$ 2,034.00$ 1,800.00$ 5,400.00$ 2,650.00$ 7,950.00$ 800.00$ 2,400.00$ 1,200.00$ 3,600.00$ 31 HOT-MIX ASPHALT PAVEMENT REMOVAL, FULL DEPTH SY 152 6.00$ 912.00$ 10.00$ 1,520.00$ 21.20$ 3,222.40$ 11.00$ 1,672.00$ 10.00$ 1,520.00$ 32 HOT-MIX ASPHALT PAVEMENT REMOVAL, 4-INCH SY 2,420 7.00$ 16,940.00$ 6.00$ 14,520.00$ 6.00$ 14,520.00$ 6.00$ 14,520.00$ 6.00$ 14,520.00$ 33 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, 2.5-INCH TON 350 86.00$ 30,100.00$ 80.00$ 28,000.00$ 78.75$ 27,562.50$ 75.00$ 26,250.00$ 95.00$ 33,250.00$ 34 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50, 1.5-INCH TON 210 99.00$ 20,790.00$ 91.00$ 19,110.00$ 90.30$ 18,963.00$ 86.00$ 18,060.00$ 105.00$ 22,050.00$ 35 PCC PAVEMENT REMOVAL AND REPLACEMENT SY 20 173.00$ 3,460.00$ 175.00$ 3,500.00$ 175.00$ 3,500.00$ 175.00$ 3,500.00$ 150.00$ 3,000.00$ 36 AGGREGATE SUBGRADE IMPROVEMENT CY 80 40.00$ 3,200.00$ 52.00$ 4,160.00$ 77.50$ 6,200.00$ 64.00$ 5,120.00$ 75.00$ 6,000.00$ 37 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SY 245 3.00$ 735.00$ 5.00$ 1,225.00$ 4.80$ 1,176.00$ 4.50$ 1,102.50$ 2.50$ 612.50$ 38 BITUMINOUS MATERIALS (PRIME/TACK COAT)LB 1,630 1.20$ 1,956.00$ 1.00$ 1,630.00$ 1.16$ 1,890.80$ 1.05$ 1,711.50$ 1.50$ 2,445.00$ 39 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SY 9 25.00$ 225.00$ 20.00$ 180.00$ 142.50$ 1,282.50$ 20.00$ 180.00$ 15.00$ 135.00$ 40 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT LF 35 46.00$ 1,610.00$ 45.00$ 1,575.00$ 58.00$ 2,030.00$ 46.00$ 1,610.00$ 60.00$ 2,100.00$ 41 PCC DRIVEWAY REMOVAL AND REPLACEMENT SY 136 89.00$ 12,104.00$ 89.00$ 12,104.00$ 127.50$ 17,340.00$ 95.00$ 12,920.00$ 80.00$ 10,880.00$ 42 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SY 366 39.00$ 14,274.00$ 38.00$ 13,908.00$ 61.50$ 22,509.00$ 52.00$ 19,032.00$ 40.00$ 14,640.00$ 43 RETAINING WALL REMOVAL AND RESET EA 2 466.00$ 932.00$ 1,000.00$ 2,000.00$ 3,500.00$ 7,000.00$ 1,000.00$ 2,000.00$ 2,500.00$ 5,000.00$ 44 MAILBOX TO BE REMOVED AND RESET EACH 12 5.00$ 60.00$ 200.00$ 2,400.00$ 200.00$ 2,400.00$ 200.00$ 2,400.00$ 200.00$ 2,400.00$ 45 SIGN TO BE REMOVED AND RESET EACH 2 50.00$ 100.00$ 200.00$ 400.00$ 200.00$ 400.00$ 160.00$ 320.00$ 200.00$ 400.00$ 46 REPLACEMENT TREE, 2.5" CALIPER (MIN.), BALLED AND BURLAPPED EACH 1 500.00$ 500.00$ 680.00$ 680.00$ 750.00$ 750.00$ 600.00$ 600.00$ 700.00$ 700.00$ 47 RESTORATION SY 1,805 13.00$ 23,465.00$ 8.00$ 14,440.00$ 20.00$ 36,100.00$ 11.00$ 19,855.00$ 10.00$ 18,050.00$ 48 TRAFFIC CONTROL AND PROTECTION LS 1 1,500.00$ 1,500.00$ 25,000.00$ 25,000.00$ 6,000.00$ 6,000.00$ 39,000.00$ 39,000.00$ 15,000.00$ 15,000.00$ 49 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 15,000 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ TOTAL BASE BID (Items 1 - 49) 412,973.00 434,819.00 474,016.70 518,677.00 483,780.50$ % BELOW/ABOVE ENGINEER'S ESTIMATE -14.64%-10.12%-2.02%7.21% ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number New Business #10 Tracking Number PW 2020-25 Elizabeth Street Water Main Improvements – Construction Engineering Agreement Public Works Committee – March 17, 2020 Majority Approval Bart Olson Administration Name Department Elizabeth Street Water Main Improvements United City of Yorkville, IL Professional Services Agreement - Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the Scope of Services (Attachment B). Construction engineering will be provided for approximately 1,470 linear feet of 8-inch water main improvements including paving and drainage improvements on Elizabeth Street (see Attachment E for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $48,600. The hourly rates for this project are shown in the attached 2019 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Elizabeth Street Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Elizabeth Street Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Elizabeth Street Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance : The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Elizabeth Street Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2019 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2020. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Lisa Pickering Angie Smith City Clerk Executive Assistant STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Elizabeth Street Water Main Improvements United City of Yorkville, IL Professional Services Agreement - Construction Engineering Attachment B – Scope of Services CONSTRUCTION ENGINEERING 3.1 Construction Administration  Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes  Shop Drawing Review  Prepare and Handout Construction Notice Flyers to Residents Including Temporary Water Loss Notices  Coordinate with City Services (Garbage, Mail, Etc.)  Review Engineering Plans, Specifications and Prepare Field Book  Prepare Pay Estimates and Change Orders  Gather certified payrolls and waivers of lien  Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings  Stake Proposed Water Main and Storm Sewer  Perform Post Construction Field Survey for Record Drawings  Prepare and Review Record Drawings 3.3 Observation and Documentation  Review Staked Water Main and Storm Sewer Layout  Take Pre-Construction Videos and Photos of Pre-Existing Conditions  Provide Resident Engineering Services for Construction  Coordinate Any Required Testing on Behalf of the City and Review Test Reports  Provide Quantity Tracking, Documentation and Daily Field Reports  Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate  Prepare Project Closeout Paperwork ENTITY:ADMIN. WORKPRINCIPAL SENIORSENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECTPROJECT PROJECTPROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE MANAGERENGINEER ENGINEERMANAGER MANAGER TECHNICIAN MANAGER TECHNICIAN I ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $208 $203 $153 $141 $197 $178 $153 $153 $141 $70CONSTRUCTION ENGINEERING3.1 Contract Administration4 24 14 5 - - - - - - 47 8,551$ 3.2 Construction Layout and Record Drawings- 1 2 - 4 - 24 - - - 31 4,969$ 3.3 Observation and Documentation- 4 210 4 - - - - - 1 219 33,576$ Construction Engineering Subtotal: 4 29 226 9 4 - 24 - - 1 297 47,096$ PROJECT TOTAL: 4 29 226 9 4 - 24 - - 1 297 47,096 Printing = -$ 42,566$ Mileage = 300$ 4,460$ Material Testing = 1,200$ -$ -$ 70$ DIRECT EXPENSES = 1,500$ 47,096$ 48,596$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2019\YO1913-P Elizabeth Street Water Main Improvements\PSA\Construction\[04. Attachment C - Level of Effort - Phase III.xlsx]Fee SummaryMarch 10, 2020ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FORPROFESSIONAL ENGINEERING SERVICES FORATTACHMENT CELIZABETH STREET WATER MAIN IMPROVEMENTSUnited City of Yorkville, ILPROJECT ROLE:Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = TOTAL EXPENSES = ENGINEERING SURVEYING DRAFTINGEngineering Expenses = DIRECT EXPENSESLABOR SUMMARYEnvironmental Assessment = WORKYear:ITEMMonth:NO. WORK ITEM Week Starting:123412341234123412341234123412341234CONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2019\YO1913-P Elizabeth Street Water Main Improvements\PSA\Construction\[05. Attachment D - Project Schedule.xls]Schedule - March LettingProject Management & QC/QA PermittingMeeting(s) Bidding and ContractingDesign ConstructionAnticipated Schedule:Pre Construction Meeting 6/15/2020Construction Start 7/13/2020Completion Date 10/30/2020ATTACHMENT DANTICIPATED PROJECT SCHEDULEELIZABETH STREET WATER MAIN IMPROVEMENTSUNITED CITY OF YORKVILLE, ILMarch 10, 2020NovemberJuly August September2020LegendMarch April May June October GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GFGF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!( !( !( !( !( !( !(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!( !( 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WATER MAIN WATER IMPROVEMENT LIMITS ATTACHMENT E -LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MAY 2019 YO1913 YO1907_Elizabeth St.MXD H:\GIS\PUBLIC\YORKVILLE\2019\ MJT ³ 300 0 300150 Feet Attachment F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #11 Tracking Number PW 2020-26 Public Works Committee – March 17, 2020 Majority Consideration of Approval Acceptance Consideration Brad Sanderson Engineering Name Department Timber Glenn Subdivision - Lot 5 & 6 Sanitary Sewer Replacement – Acceptance of Public Improvements The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (sanitary sewer) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. This period starts after the City formally accepts the improvements. Along with final acceptance, there is a bond reduction to 10% of the value of the public improvements (Maintenance Guarantee). The existing bond and new amounts are as follows: Existing Bond Value $30,180.00 Original Approved EOPC (Public Improvement Portion) $25,150.00 Required Value (10% of Original) $2,515.00 Net Allowable Reduction $27,665.00 Upon City Council approval of the acceptance and the receipt of the executed Bill of Sale and new guarantee, the existing security may then be released. If you have any questions or require additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: February 25, 2020 Subject: Timber Glenn Subdivision- Lot 5 and 6 - Acceptance 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Timber Glenn Subdivision, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A TIMBER GLENN SUBDIVISON ‐ LOT 5 AND 6 UNITED CITY OF YORKVILLE UNIT QUANTITY CU.YD 30 FOOT 135 L.SUM 1 EACH 2 L.SUM 1 EACH 12 L.SUM 1TELEVISING AND TESTING UTILITIES SANITARY SEWER IMPROVEMENTS TRENCH BACKFILL SAN SEWER, 8" PVC SDR 26 CONNECTION TO EXISTING MANHOLD (LIFT STATION) ‐ CORE AN SANITARY MANHOLE, 4' DIAMETER ABANDON IN EXISTING SEWER MAIN AND BASE MANHOLE RECONNECT EXISTING SANITARY SERVICES 201050 JWK-HRG JWK-HRG · · · · · Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #12 Tracking Number PW 2020-27 Blackberry Creek North Lift Station Upgrade Public Works Committee – March 17, 2020 Positive Supermajority required due to sole source quote Updating all lift station equipment at this site Eric Dhuse Public Works Name Department Summary Blackberry Creek North is our oldest lift station that is still used. PW would like permission to contract with Metropolitan Pump Company to upgrade this lift station with new technology and equipment to stay reliable for the next 20+ years. This would be a sole sourced contract since we are just upgrading existing Metropolitan Pump parts with new ones. There are no distributers or dealers, you deal directly with the manufacturer. Background Blackberry North lift station was first installed in 1995 as part of the infrastructure improvements of the subdivision. During the Mid 2000’s PW took components from lift stations that we were abandoning (Heartland and Heartland circle) to upgrade BBN lift station. Other than that, there have only been repairs done, but no other upgrades. Fast forward another 15 years, and it is time to upgrade the lift station with new parts that are up to date with the current technology. In order to explain to everyone exactly what we are proposing, we asked our vendor to break down the bids into separate sections as noted below, and as attached. Section 1 – SCADA (Supervisory Control And Data Acquisition) upgrade. This is to replace all of our outdated components with components to monitor such items as wet well level, which pump is called for, power loss, generator malfunction, and a host of other technical items that we should monitor in order to keep the lift station running efficiently. At this time, we rely on a dialer system. This system will call us with a problem, but not always specific problem, or with any type of severity of the problem. With the new SCADA controls, we will be able to use our phones or tablets to get notified of any alarms, reset or silence alarms, and to be able to change settings to avoid any down time of the lift station. For instance, if we get an alarm that says that pump 1 malfunctioned, we can take pump 1 offline from the program and only utilize pump 2 until such time we can get to the site and investigate. The cost for the parts for this upgrade are quoted at $15,508.00. In addition to the cost of the system, we will have a reoccurring charge for monitoring through Verizon for $45/month. Section 2 – Equipment. This quote if for all of the new housing and non-SCADA components. This includes a new stainless steel weatherproof cabinet, manual transfer switch, breakers, receptacles, level controls, and starters. The quote to purchase these components is $14,785.00. The main cost is the weatherproof cabinet and transfer switch, both of which need to be upgraded for the new components. Section 3 – Installation costs. The cost to remove and replace everything described above, as well as setting all of the SCADA points, starting up the system and training our employees is Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 9, 2020 Subject: Blackberry Creek North Lift Station Upgrade $15,210. By far the largest portion of this part of the quote is for setting up all of the SCADA monitoring points. Section 4 – Pump Replacement. To finish the upgrade, we should replace the current motors that have approximately 7000 hours of run time and are 12 years old. The quoted cost for two new motors and installation are $20,658. The total cost for this lift station upgrade would be approximately $66,161.00 plus $45/month for cloud services. We currently have $65,000 budgeted for SCADA upgrades, and an additional $15,000 budgeted for Blackberry Creek North lift station upgrades in the lift station services line item in the sanitary sewer operating budget. At this time, all of our lift stations except one were built by or are now furnished with Metropolitan Pump Company components. The only exception is the Countryside lift station which was originally supposed to be a YBSD lift station. Although the pumps are not Metropolitan, they still perform service on the current electronic components of the lift station. We currently specify Metropolitan Pump Company lift stations for any new lift stations as well. The performance of the components over the years has been tremendous, as well as the availability of parts and service. This is due to the fact that they are located in Romeoville with all of their sales, service and warehouse. They also offer yearly education for our employees on a wide variety of topics that are relevant to servicing our lift stations. It is for these reasons that we do not want to have any other type/brand of lift station in Yorkville at this time. We are very satisfied with Metropolitan’s product, service and responsiveness to our needs. Recommendation I recommend that the city council approve the quote From Metropolitan Pump Company to upgrade Blackberry Creek North lift station in the amount of $66,961.00. The council will have to approve this quote with a super-majority vote since it is a sole source quote. I would ask that this be placed on the March 17, 2020 Public Works Committee agenda for discussion. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #13 Tracking Number PW 2020-28 East Alley Fence Options Public Works Committee – March 17, 2020 Positive Approval of bid at future meeting Update of specifications to PW committee Eric Dhuse Public Works Name Department Summary Update of design specifications for a proposed fence in the east alley adjacent to Van Emmon St. Background This project has been on and off an agenda since February of 2017. We have bid the replacement twice and rejected the bids both times for different reasons. During this time, PW has removed the plywood fencing and replaced it with metal fencing, had the metal fence destroyed, and rebuilt the metal fence strengthening it in construction and installation. To date the city has spent approximately $1500 for the initial Menards fence, and approximately $1500 more in parts when the fence was destroyed. We are waiting to hear if we are going to get restitution from the defendant, but at this point there has been no word. In addition to the physical work, I have been working with a local fabricator to come up with a good set of design specifications that fit this unique project. Those plans have been attached for reference. To proceed towards construction, I am working with Purchasing Manager Parker to solicit quotes for the fabrication and construction of this fence pending council approval. Currently, there is not a line item budgeted amount for this project in the Downtown TIF fund, but there is a budget line item for projects that has approximately $25,000 remaining. If we want to fund it, I am estimating that the cost will be $10,000-$12,000. Recommendation I recommend that this item be placed on the March 17, 2020 Public Works Committee agenda for discussion and direction. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: March 9, 2020 Subject: East Alley Fence Options Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #14 Tracking Number PW 2020-29 FY 21 Budget Public Works Committee – March 17, 2020 Bart Olson Administration Name Department United City of Yorkville, Illinois Fiscal Year 2021 Budget May 1, 2020 to April 30, 2021 Elected Officials Mayor: John Purcell 1st Ward Alderman: Dan Transier 1st Ward Alderman: Ken Koch 2nd Ward Alderman: Jackie Milschewski 2nd Ward Alderman: Joe Plocher 3rd Ward Alderman: Joel Frieders 3rd Ward Alderman: Chris Funkhouser 4th Ward Alderman: Seaver Tarulis 4th Ward Alderman: Jason Peterson Administration City Administrator: Bart Olson Director of Finance / Treasurer: Rob Fredrickson Director of Public Works: Eric Dhuse Chief of Police: Jim Jensen Director of Community Development: Krysti Barksdale-Noble Director of Parks & Recreation: Tim Evans Library Director: Elisa Topper City Clerk: Lisa Pickering TABLE OF CONTENTS Budget Summary Budget Memorandum _______________________________________________________ 1 City Council Goals Sheet ___________________________________________________ 47 IML Fact Sheet – Sales Tax _________________________________________________ 48 Purchasing Manager Report _________________________________________________ 52 Revenues by Category ______________________________________________________ 54 Expenditures by Category ___________________________________________________ 55 Fund Balance History ______________________________________________________ 56 Revenue Budget Summary __________________________________________________ 57 Expenditure Budget Summary _______________________________________________ 58 Fund Balance Summary ____________________________________________________ 59 General Fund General (01) Fund Summary _________________________________________________ 60 Revenue Detail ___________________________________________________________ 61 Administration____________________________________________________________ 63 Finance _________________________________________________________________ 65 Police ___________________________________________________________________ 67 Community Development ___________________________________________________ 70 Public Works _____________________________________________________________ 72 Administrative Services ____________________________________________________ 74 Other Budgetary Funds Fox Hill SSA (11) Fund ____________________________________________________ 77 Sunflower SSA (12) Fund ___________________________________________________ 79 Motor Fuel Tax (15) Fund ___________________________________________________ 81 City-Wide Capital (23) Fund ________________________________________________ 83 Vehicle & Equipment (25) Fund ______________________________________________ 87 Debt Service (42) Fund _____________________________________________________ 90 Water (51) Fund __________________________________________________________ 92 Sewer (52) Fund __________________________________________________________ 96 Land Cash (72) Fund _______________________________________________________ 99 Parks & Recreation (79) Fund _______________________________________________ 102 Library Operations (82) Fund _______________________________________________ 106 Library Capital (84) Fund __________________________________________________ 109 Countryside TIF (87) _____________________________________________________ 111 Downtown TIF (88) Fund __________________________________________________ 113 Downtown TIF II (89) Fund ________________________________________________ 115 Miscellaneous Consolidated Budget Sheets ________________________________________________ 117 Budgeted Cash Flow Estimations ____________________________________________ 120 Allocated Insurance Expenditures - Aggregated _________________________________ 122 Property Tax Overview ____________________________________________________ 122 Aggregated Salary & Benefit Information _____________________________________ 123 Aggregate Capital Projects >$500,000 ________________________________________ 124 Purpose: Please accept this report and budget spreadsheet as proposal for the FY 21 budget. The budget proposed for approval by the City Council is for expenses and revenues scheduled to be spent and collected, respectively, between May 1, 2020 and April 30, 2021. Background and “the big picture”: The City Council last discussed a comprehensive budget proposal in April 2019 when we approved the FY 20 budget, with additional information for FY 21, FY 22, FY 23, and FY 24. This approval represented the eighth five-year budget for the City, and we return to a five-year budget again this year. Last year’s budget discussion focused the stabilization of several funds within the budget, despite large increases in new capital projects. With continued revenue growth across most funds, controlled expenditures in departments, and major projects deferred by timing and the mayoral transition, the City’s overall budget outlook for FY 20 is more solid than last year’s budget proposal. In this year’s budget proposal, budget stability continues, and capital project and vehicle funding has increased substantially. Increases in the motor fuel tax, better than expected performance in state revenues, and some strategic budget decisions (outlined below) have allowed us to resolve some long- term issues with road, sidewalk, and vehicle funding. Further, there several significant revenue sources for FY 22 and beyond that are not included in this five-year budget, due to our conservative budgeting philosophy. We’ve proposed no increases in water rates, sewer rates, and fees for FY 21. The property tax levy approved by City Council in December 2019 increased property taxes only by the new construction amount in the City for the third year after multiple years of property tax reductions. With another year of a better than expected General Fund and aggregate City budget fund balance, and a significant increase in capital projects and purchases, the five-year budget outlook is similar to last year’s budget proposal: Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: Department Heads March 5, 2020 Subject: FY 21 budget narrative 1 (2,000,000) (1,500,000) (1,000,000) (500,000) - 500,000 1,000,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 General Fund -Surplus(Deficit) Comparison FY 20 Budget FY 21 Budget - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 General Fund -Fund Balance FY 20 Budget FY 21 Budget 2 In short, we are well positioned for FY 21 and beyond, and we are positioned to make decisions on project deferrals or operational cuts with months or years of advance notice. (4,000,000) (3,000,000) (2,000,000) (1,000,000) - 1,000,000 2,000,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Aggregate City Budget -Surplus(Deficit) Comparison FY 20 Budget FY 21 Budget - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Aggregate City Budget -Fund Balance Comparison FY 20 Budget FY 21 Budget 3 Changes in budgeting Last year’s budget narrative memo included a fiscal snapshot of each of the General Fund, Water Fund, Sewer Fund, and aggregated budget and highlight of significant capital improvements. We return to that format this year, as there are only a few modest changes to the budget from last year. There are no significant changes in budget format from last year to this year. 4 Year-by-year summary, FY 20 projections The General Fund outlook for FY 20 has significantly improved since the FY 20 budget was approved in April 2019. We expect expenditures to be under approved budget amounts, and revenues to be over approved budget amounts. On the revenue side, sales taxes are tracking higher than expected, state income tax distributions have been much higher than the IML expected due to some one-time payments, the South Dakota v. Wayfair Supreme Court decision has resulted in a better than expected bump in use taxes, building permit revenue continues to be fairly robust, and investment earnings continue to outperform initial budgeted estimates. On the expenditure side, outsourced inspections have decreased as a result of a modest decline in total inspections and a conscious effort by the Community Development Department staff to use in-house staff for inspections where possible, salt expenditures are down because of a mild winter 1 and in spite of poor per ton salt prices from the 2019 state salt bid, and each department is generally controlling expenditures. The approved General Fund deficit of $314,000 is expected to come in at a $400,000 surplus. As a result, fund balance is expected to increase to 44%, which is higher than our fund balance policy minimum of 30%. While that number is weighed down by negative fund balances in the Countryside and Downtown TIF Funds, we are optimistic those fund deficits will be turned around through City Council action within our five-year budget window. The outlook for the Water Fund is positive, despite the first year of below average water sales revenue, three straight years of water rate freezes, and another year of significant increases in capital projects in the fund. Some deferred capital expenses related to the large Well 7 standby generator also have helped the FY 21 budget, as outlined in the small picture section of this memo. We are recommending a fourth straight year of water rate freezes but recommend the City Council fund some significant capital projects and hedge against future water rate increases by implementing an inflationary increase in FY 22. The outlook for the Sewer Fund is positive and stable, thanks to some modest increases in revenue, a recoup of an investment loss from the IMET fund in FY 15, and a deferment of the Countryside pump station painting project into FY 21. As discussed in prior years, the City is drawing down fund balance in this fund for a few years before building up fund balance ~4 years into the future through growth projections. In addition to the funds outlined above, a group of other funds show significant improvement in FY 20. The City-Wide Capital fund shows around $400,000 in improvement because of the delay of the Mill Road project, the recoup of the IMET investment loss, and deferring the municipal facilities master plan. The Vehicle and Equipment Fund shows around $300,000 in improvement because of the refinancing of the Betzweiser loan and the approval of the Raintree Village annexation agreement amendment in Summer 2020. The Downtown TIF #1 fund is $100,000 better off due to the delayed consideration of the downtown façade improvement program, the courthouse hill landscaping project, and a few other downtown improvements. Finally, the MFT Fund shows improvement of more than $300,000 because of the passage of the state capital bill and the increase in the motor fuel tax. Because of the above, the aggregate budget outlook for the City has significantly improved over the course of the last several budget cycles. Over the next two fiscal years the general fund should continue to have strong revenues and controlled operational expenditures. Capital projects throughout 1 As of March 4th (knocking on wood). 5 the budget continue to come in under budget estimates and/or are deferred slightly due to construction timelines. We expect an aggregate budget improvement from a $4,000,000 deficit to a $1,400,000 deficit, and a fund balance in excess of $10,000,000. The FY 20 project list changed significantly from the budget proposal. The Grande Reserve developer has not negotiated for full rehab of Mill Road, and that project has been delayed. The Pavillion Road streambank stabilization project was determined as not immediately needed because erosion of the streambank has been less severe than expected. The Well #7 rehab was delayed, and the standby generator has been more expensive than anticipated, so staff will be recommending a different solution at a reduced cost. However, many projects have continued as expected. Road to Better Roads, the Route 34 eastern and western expansion, Route 71 expansion, Autumn Creek park north, and Raintree Park C were constructed as expected. The City continues to monitor regional water supply initiatives and has funding for land acquisition in subsequent fiscal years, if needed. 6 Year-by-year summary, FY 21 proposed General Fund Surplus (Deficit) $0 Fund Balance 43% Notes 1) Variable merit and COLA increases for staff 2) One new streets employee Water Fund Surplus (Deficit) ($1,178,552) Fund Balance 31% Notes 1) No water rate increases, approx. 5% growth assumed from new construction or increase in sales volume Sewer Fund Surplus (Deficit) ($470,209) Fund Balance 26% Notes 1) No sewer rate increases, approx. 3% growth assumed from new construction Aggregate Budget Surplus (Deficit) ($2,806,068) Fund Balance $7,397,700 Notes 1) Continued deficits and negative fund balance in the TIF Funds add additional strain to the General Fund Capital Projects List Road to Better Roads, sidewalk replacements, pavement striping, Route 34 eastern & western expansion completed, Rte. 71 (eastern portion) ongoing, Rte. 71 water/sewer main replacement continues, Kennedy Road bike trail wraps up, Elizabeth Street watermain improvements completed, watermain work begins on Appletree Court and Orange & Olsen Streets, Beaver Street standby generator installed, cat-ion media exchange at water treatment plants begins, Sewer SCADA system continues, Caledonia Park installed, new equipment for Autumn Creek park, sitting area for the Blackberry Creek Nature Preserve, Beecher Park improvements, Caledonia park playground, Raintree Park C park redevelopment projects completed. 7 Year-by-year summary, FY 22 projections General Fund Surplus (Deficit) ($707,823) Fund Balance 37% Notes 1) Undetermined merit increases for staff 2) One new police commander Water Fund Surplus (Deficit) ($521,011) Fund Balance 24% Notes 1) Water sales increase approx. 5% - could be volume sales increase, new housing starts, or inflationary increase Sewer Fund Surplus (Deficit) ($4,393) Fund Balance 26% Notes 1) Sewer maintenance fee increases approx. 3% - could be new housing starts or inflationary increase Aggregate Budget Surplus (Deficit) ($1,773,754) Fund Balance $5,623,946 Notes 1) Fund balance in the General, Water and Sewer Funds decline. Countryside TIF turns a surplus, but deficit position of TIF funds continues to put a strain on the General Fund Capital Projects List Road to Better Roads, pavement striping, Mill Road rehab and realignment, sidewalk replacements, Rte. 71 (eastern portion) culminates, South Central water tower repainting, Well #7 rehab occurs, water main improvements finished on Appletree Court and Orange & Olsen Streets, watermain work begins on Colton Street, cat-ion media exchange at water treatment plants continue, Sewer SCADA system work wraps up, park improvements installed at Prestwick and Beecher Park. 8 Year-by-year summary, FY 23 projections General Fund Surplus (Deficit) ($1,163,985) Fund Balance 29% Notes 1) Undetermined merit increases for staff Water Fund Surplus (Deficit) ($341,488) Fund Balance 18% Notes 1) Water sales increase approx. 5% - could be volume sales increase, new housing starts, or inflationary increase Sewer Fund Surplus (Deficit) $202,466 Fund Balance 32% Notes 1) Sewer maintenance fee increase approx. 3% - could be new housing starts or inflationary increase Aggregate Budget Surplus (Deficit) ($1,144,181) Fund Balance $4,479,765 Notes 1) Fund balance in the General and Water Funds continue to decline. Sewer Fund has a moderate surplus. Countryside TIF turns a solid surplus, as a full year of new construction increment hits the property tax rolls. TIF’s begin to level off, but accumulated deficit position of TIF funds continues to put a strain on the General Fund. Aggregate cash flow could be tight at times in FY 23, before easing over the course of FY 24. Capital Projects List Road to Better Roads, pavement striping, sidewalk replacements, north central water tower repainting, Well #4 rehab occurs, watermain work completed on Colton Street, Main Street watermain improvements begin, SSES rehab program begins, cat-ion media exchange completed. 9 Year-by-year summary, FY 24 and FY 25 projections General Fund FY 24 FY 25 Surplus (Deficit) ($1,117,676) ($1,408,254) Fund Balance 23% 15% Notes 1) Undetermined merit increases for staff Water Fund Surplus (Deficit) $1,208,034 $1,392,895 Fund Balance 54% 89% Notes 1) Water sales increase approx 5% - could be volume sales increase, new housing starts, or inflationary increase Sewer Fund Surplus (Deficit) $526,919 $351,423 Fund Balance 56% 65% Notes 1) Sewer maintenance fees increase approx. 3% - could be new housing starts or inflationary increases Aggregate Budget Surplus (Deficit) $714,087 $458,623 Fund Balance $5,193,852 $5,652,475 Notes 1) Fund balance in the General Fund continues to decline. Water and Sewer Funds rebound sharply with strong surpluses. TIF Funds continue to generate a net surplus, but accumulated deficit position of TIF Funds continues to put a strain on the General Fund. Aggregate cash flow position improved from FY 23. Capital Projects List Road to Better Roads, pavement striping, sidewalk replacements, Route 47 north roadway project slated to begin (includes roadway improvements in Bristol Bay subdivision, land acquisition related to regional water supply issues, complete water improvements on Main, Morgan and East Fox Streets, SSES rehab program continues, 202 River Road sanitary work finishes. 10 Items to note – big picture Items to note - City Council goals The City Council goals from the Fall 2019 meeting are attached as a reference. This budget proposal contains a significant amount of new capital to address these goals, as outlined by the Mayor after the goal setting session. Of note, the five-year budget has new funding for: 1) $475,000 for implementation of an ERP system in FY 21 and FY 22 (Goal 1) 2) $60,000 for space needs analysis for a PW and Police facility (Goal 2) 3) $125,000 for sidewalks (Goal 4) 4) $150,000 for police vehicles (Goal 6a) 5) $400,000 for Public Works vehicles and equipment (Goal 6a) 6) $80,000 for contingencies in all departments (Goal 6b) 7) $155,000 for Parks Dept vehicles and equipment (Goal 6a) 8) $145,000 for Playground replacement (Goal 13) Additionally, the Road to Better Roads project budgets in each of the MFT, Water, and City-Wide funds has increased from last year’s budget proposals. Further, there are various budget proposals (continuing or slightly modified) for water planning (Goal 5), and the Metra extension (Goal 10). Additionally, proposals for goals that do not impact the budget can be discussed by committees throughout 2020. Items to note – LGDF cuts and referendum The Governor’s budget address for the state fiscal year beginning July 1, 2020 proposes to sweep an additional 5% of LGDF until the November general election, when Illinois residents will be voting on a graduated income tax proposal. The Governor’s proposal, although not yet vetted by the legislature, is to sweep that 5% of LGDF permanently if the graduated income tax referendum fails or to return that money plus another ~7.5% of LGDF if the graduated income tax referendum is approved. For Yorkville, this is a potential annual swing of around $250,000 annually. For purposes of conservative budgeting, we have assumed the graduated income tax referendum will fail. If the graduated income tax referendum is approved, we will revisit the budget. 11 Items to note – unplanned revenues The budget proposal’s first unplanned revenue relates to sales taxes. In July 2018, the Supreme Court ruled on a case called South Dakota v. Wayfair, which significantly changed the rules of origin- based sales taxes in the country and how online sales taxes are collected. As a result of this ruling, the Illinois legislature changed their state-level sales tax methodology to make more online retailers responsible for collecting sales taxes from online purchases (prior to, individual residents were responsible to self-report online purchases and remit use tax), to make locally imposed sales taxes, like the City’s non-home rule sales tax, applicable to online purchases (currently not imposed on any online purchases), and to change the methodology from most online purchases from state level (City gets a per capita cut of online sales thru use taxes) to destination based (City gets online sales taxes from Yorkville residents’ online purchases). These changes are being implemented in phases, with one modest phase having occurred January 1, 2020, another modest phase occurring July 1, 2020, and a major phase occurring January 1, 2021. The IML has phrased some of these changes as resulting in “significant increases” in sales taxes for municipalities – however, no one has been able to come up with City-specific estimates (sales tax FAQ attached). Staff has outlined some rudimentary figures based on our sales tax figures in the small picture section of the budget, but the end result for this budget proposal is that we assume only a linear 2% growth rate in sales taxes within a five year budget. We propose to revisit this figure in April 2021, when the January 2021 consumer sales tax report is released to the City. The budget proposal’s second unplanned revenue relates to cannabis sales taxes. While the City does not have a cannabis dispensary planned at a specific location, nor has any cannabis dispensary operator applied for a Yorkville-specific site location at the state level, we think there is a good chance that a Yorkville specific cannabis dispensary could be sited in the next five years. Between the normal sales tax, the City’s non-home rule sales tax, and the City’s cannabis sales taxes, the annual revenue from a dispensary could be north of $400,000 annually. In fact, North Aurora, which is home to one of the first dispensaries in the region, expects their annual sales taxes to increase by more than $600,000 in the upcoming year. None of that revenue is planned in the five-year budget proposal. If a dispensary is ever sited in Yorkville, we would revisit the budget after approvals. The budget proposal’s third unplanned revenue relates to the state capital bill. There are several state level taxes and proposals (motor fuel taxes, cannabis revenue, casino proposals, etc.) that could be implemented that will result in a more traditional capital budget package in the upcoming year. The state has indicated that they would sell a large bond to have funds for supplemental MFT appropriations, similar to what was done after the 2009 state capital bill. During the 2009 era, the City received $70,000 increments for several years in a row. We expect that the current disbursements would be for larger amounts and more frequent. For conservative budgeting purposes we have assumed only $5,000 in revenue for FY 21 and only $70,000 increments in FY 22 and beyond. We will revisit this revenue source after the state firms up the capital bond. 12 Items to note – Parks and Recreation 15% fund balance Since the early 2000s, the City has had a separate bank account for the Parks and Recreation operating fund (Fund 79). Because the Parks and Recreation department paid its bills directly, using separate checks, their bank account was required to have a cash reserve in order to prevent checks from bouncing. In 2015, City staff pegged the amount of cash reserves needed in the bank account to prevent cash flow issues at around 15% and pegged the entire Parks and Recreation budget at that reserve amount. In other words, no matter how well or poor the Parks and Recreation budget does in one year, the General Fund transfer into the Parks and Recreation budget is calibrated the following year to keep the fund balance at exactly 15%. Prior to this decision, the Parks and Recreation was given a set amount of funding via a General Fund transfer every year; when the Parks and Recreation budget was in surplus at the end of the year, the surplus amount was rolled into their fund balance for future use, and the opposite occurred when the budget was in deficit. This 15% fund balance target no longer serves any real purpose. While the City tracks this fund balance and shows it in the audit, it has historically not been referenced formally or informally as part of the General Fund reserves – meaning, the City has never claimed to have $4,000,000 in General Fund reserves plus $200,000 in Parks and Recreation reserves for a total reserve of $4.2m. Along these lines, the City does not need to have a separate bank account for Parks and Recreation – in fact, the City consolidated all Park & Recreation check writing activities back in 2015, whereby all Parks & Recreation checks are written on City check stock and then reimbursed via ACH transfer from the Parks & Recreation bank account to the City’s bank account. The proposal as shown later in the memo in the expenditure line item in the General Fund for a transfer to the Parks and Recreation Fund, and in the revenue line-item in the Parks and Recreation Fund for a transfer from the General Fund, is to liquidate this 15% fund balance and use it on one-time capital expenditures throughout the budget. This results in the General Fund transfer to the Parks and Recreation Fund decreasing substantially in FY 21, the Parks and Recreation fund running a deficit in FY 21, and then running the fund balance at 0% future budget years. This is the same concept as all the departments in the General Fund (none have their own separate fund balance). By liquidating this fund balance, we free up around $340,000 for new parks vehicles, new police vehicles, parks equipment, and road funding in FY 21. Doing so will not impact the general fund reserves, nor will it pose a cashflow issue for the Parks and Recreation fund. We would simply close the bank account and consolidate the funds into the City’s main bank account. 13 Items to note – Capital Projects, Road to Better Roads The City Council’s main focus for capital projects has been pavement rehabilitation via the Road to Better Roads program. Since the first year of the program in summer 2013, we have spent almost $7.0 million (thru FYE 19) between pavement, water, and sewer projects. In summer 2020, we are proposing over $1.7 million in Road to Better Roads projects. Out of our annual Road to Better Roads budget, ~$1.1 million is allocated to pavement improvements. As has been our past practice, in FY 21, construction expenditures will be coded out of the MFT fund (~$782,000) and City-wide capital (~$215,000), with engineering costs ($97,500) budgeted in the City-Wide Capital Fund. The annual funding target for road replacement is north of $2,000,000, and the City will make progress towards that funding goal with the additional Motor Fuel Taxes from the State capital bill and a retirement of debt service from historical in-town road program. Still, the City will have to look at a long-term funding plan for this project in the future. Items to note – Countryside TIF In last year’s budget proposal, we showed the Countryside TIF fund balance at a negative $430,000 in FY 24, which assumed successful completion of the Holiday Inn Express and Opal Banquets and some conservative estimates of the building containing Flight Bottle Shoppe and Burnt Barrel, and the multi-tenant building at the east end of the property. All those buildings except the Opal have been completed, and property taxes were greater than debt service payments (as expected in FY 19 and FY 20). However, the property owner of the NCG Theater property secured a significant property assessment reduction in FY 20, which will put the five-year budget proposal in this fund and the long- term sustainability of the TIF in question. In FY 24, we now show a fund balance deficit of $855,000 and cannot say with certainty that the fund will not end in with negative equity in FY 30. However, we have conservatively estimated property taxes for FY 25 and beyond through modest growth assumptions and have not budgeted for development of the last vacant out lot in Kendall Crossing. 14 Items to note – Public Works vehicle purchases In Fall 2019, the City Council authorized the purchase of a new large dump truck, which was the first new truck since the recession. Concurrent with that purchase, the City Council authorized the rehab of two large trucks in the fleet. This puts the City’s fleet of large dump trucks at 9 total: 1 new incoming (2019), 1 almost new (2016), 2 rehabbed (2006 and 2008), and 5 older trucks (2004, 2006, 2007, 2007, and 2008). The FY 20 budget was initially amended to included funding for a new dump truck chassis and the refurbishing of two existing trucks, for a total of $200,000. The cab body for the new truck was slated to be budgeted in FY 21. Recently staff was informed that the refurbished trucks will not be ready until the Fall, but the cab body originally scheduled for FY 21 is ready now. As a result, the two vehicles will be swapped in the budget, with the new cab body being funded in FY 20 and refurbished trucks to be funded in the subsequent fiscal year. Within this five-year budget proposal, we have an annual appropriation of $120,000 in FY 22 and beyond. This annual appropriation can result in one new large truck every two years, or we could issue a bond and buy five new large trucks. In that scenario, the City could buy a modular type large dump truck, which would allow quick changes via a hook-lift system between a dump body, a salt spreader, and a leaf vacuum (which would significantly increase fall leaf capacity), three normal-style large dump trucks, and a bucket truck, which would allow us to replace all streetlights in town (the current bucket truck cannot replace bridge lights or any traffic signals). No specific proposal on either the list of trucks or the financing method is proposed for the budget, but staff felt it was important to identify funding in this budget proposal given the City Council’s goals. 15 Items to note – Capital Projects The City’s Capital Improvement Plan is attached for your use. Some of these projects are wholly within the City’s control (road, water and sewer improvements), some are within the State’s control (Route 71 expansion, Route 47 expansion, US Rte. 34) and others are dependent upon a variety of factors (water projects related to new wells and/or treatment plants). The biggest discussion the City is faced with is how to balance the maintenance needs of existing infrastructure against the concerns by residents against higher taxes and fees both in the present and future. An outline of the proposed yearly capital projects is included in the year-by-year summaries above. In general, capital budgets went down in FY 19, due to the completion of the large Countryside infrastructure project and the Riverfront & Bristol Bay park projects in previous fiscal years. In FY 20, capital budgets were expected to rise again due to the Mill Road ($3.1M) improvement project, which did not come to fruition in FY 20. The increase in FY 21 is primarily due to a large increase in road spending, sidewalk spending, equipment and vehicle purchases. Items to note – Capital Projects, unfunded 1) East Washington Street water main replacement (Water Fund) a. 80+ year water main in the area of E Washington Street from Rt 47 to Mill St. Replacement would improve fire protection and water quality. This project is not shown in the five-year budget proposal, but is expected to be funded sometime beyond 2025, per the City’s Capital Improvement Plan (CIP). b. Cost estimate - $474,000 2) Building maintenance issues a. The City completed a building conditions study in 2017. The study looked at 40+ buildings and structures owned by the City and recommended maintenance schedules. EMG’s reports - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 Actual Actual Projected Proposed FY 2018 FY 2019 FY 2020 FY 2021 Capital Budget Comparison -Fiscal Years 2018 -2021 16 include an assessment of all City-owned buildings, structures and parking facilities. An equipment inventory and five-year funding targets for each building was also completed. b. Cost estimate – Based on the EMG reports and a conservative estimate of which buildings the City will likely keep maintaining, the annual recommended maintenance expenditures are approximately $600,000. 3) Baseline Road a. One of the worst rated roads in the City. The City has been monitoring the condition of the deck of the bridge for the past year and has spent modest amounts patching, milling, and resurfacing parts of the roadway. In the event the bridge inspection comes back unfavorable, the City would proceed forward with closing the road. With the Route 47 north expansion project funded by the State, the cost of the bridge replacement will be heavily subsidized by the state 4-10 years from now. b. Cost estimate - $672,000 4) Well No. 6 and Water Treatment Plant a. Once the City reaches a population of 27,000, we will need an extra well and water treatment plant to keep adequate water supply and pressure throughout town. The City has planned for this well and treatment facility to be sited at the Bristol Bay water tower but would need to update the plans for the facility (it would mimic the Grande Reserve facility). Further, this actual project will be the first major water system improvement contemplated after the City’s comprehensive water system study and regional water supply study was completed. The City could eliminate this project if water consumption decreases, or the City has an alternate supply source lined up. b. Cost estimate - $5,075,000 for Well 6 and the Treatment Plant 5) East Alley water main and sewer main replacement (TIF) a. Replacement would improve fire protection and water quality. This project is not shown in the five-year budget proposal, but is expected to be funded sometime beyond 2025, per the City’s Capital Improvement Plan (CIP). From a strategic perspective, this project should occur simultaneous with any redevelopment of the FS property. b. Cost estimate - $672,000 6) Radio-Read Retrofit a. Replaces old, potentially inaccurate, meters that are read by hand with radio read meters. Accuracy will be greatly improved and read times will be dramatically lowered b. Cost estimate - $1,000,000 (spread out over several fiscal years) 17 Items to note – Previously unfunded capital projects taken off the above list There are several projects that were listed in the unfunded capital projects section of last year’s budget proposal that we are funding in this year’s budget proposal. First, the extension of Bristol Bay Rd to Route 47 is funded in the latter years of the budget through the $250,000 expenditure for Route 47 north expansion. The State’s funding of the Route 47 expansion means they will engineer, bid, and construct this extension for the City – the City will simply have to pay the invoice when complete. Of note, the Route 47 expansion does not cover the Bertram Drive extension to Route 47, which is longer than the Bristol Bay Rd extension. We anticipate that extension to be completed at the same time and to be funded in next year’s budget proposal. Second, the City has continued to fund major water and sewer projects throughout town. Main work near Morgan St, E Fox St, Appletree Court, and S Main estimated at more than $1.5M and previously unfunded, is included in the five-year budget proposal with only inflationary rate increases discussed across every fund. A backup generator at the Well 7 water treatment plant scheduled for FY 20 and anticipated to cost ~$500,000 has turned out to be much more expensive than planned. As noted in the small picture section, we plan on shelving that project and pivoting towards a more robust standby generator solution at the Beaver Street pump station (previously unfunded) which will serve the same purpose and can likely be completed for less than $500,000. Finally, the City has a few pre-recession era water and sewer recapture commitments that we anticipate coming due within the five-year budgets. These previously unfunded commitments can be satisfied through use of a robust fund balance in both the water and sewer funds in FY 24 and 25. Items to note – Water fund and infrastructure fees Water fund revenues have beat expectations the last four years, but we anticipate a shortfall in FY 20 due to usage. We budgeted a 5% year over year increase last year but did not adjust rates from the year prior. One year of water revenue shortfall does not significantly impact the budget, as the five- year budget proposal still shows significant fund balance in FY 25. However, multiple years of revenue shortfalls may necessitate a larger rate increase. In the meantime, we propose no rate or fee increases for FY 21. For FY 22 and beyond, we anticipate the discussion on rate and fee increases to occur in Summer 2020 and will be coupled with survey data on rates and fees in other towns as a comparison. As a general concept a 2% increase in rates and fees could generate around $100,000 in funds for vehicles, equipment, and capital projects. Items to note – IMET Loss on Investment in FY 15 In December the City received a disbursement of $133,486, as a result of the IRS settling its priority tax claim with the Overall Receiver (i.e. law firm responsible for collection and recovery efforts). This brings the total amount of recovered proceeds to $177,925(56%). IMET has informed the City that as of January 23, 2020 the Overall Receiver had cash balances on hand of $2.376M, and expects that a further distribution will take as the Overall Receivership Estate is wound down. 18 Items to note- Building Inspection Load In the FY 20 budget proposal, outsourced inspection costs had increased dramatically between FY 19 and FY 20. With a modest slowdown in new housing starts, less inspections overall, and the training of Gina Hastings, Property Maintenance Inspector to do some building inspections, the outsourced inspection line-item is expected to be under budget for FY 20 and we propose to reduce the budget amount further in the FY 21 budget. The comparison to other neighboring communities regarding inspections conducted in 2019 is below. Yorkville ranked in the middle of the pack for total inspections and average inspections per day. City or Village Full – Time Part Time # Insp 2019 Avg per/Inspector Avg Inspections Per Day/Per Inspector Outsourced Inspections Inspections Requiring IL Plumb License Oswego 5 0 10,871 2173 8.3 5 744 Montgomery 2 0 1,712 714.5 2.75 283 283 Kendall County 1 0 1,210 1,102 4.24 108 103 Sugar Grove 1 1 1,495 996 3.83 0 23.9 Yorkville 2 0 5,034 1,334 PR 2,165 BC 44 GH 5.13 PR 8.33 BC 0.17 GH 1491 Consultant 769 Plainfield 4 0 10,405 2601 10 0 3,238 Items to note – engineering department cost analysis We have been reviewing engineering department costs since choosing to outsource in 2011. Using EEI continues to be less expensive for the City than in-house staff. Engineering costs in FY 18 with EEI were approximately $87,000 less than in FY 10 with in-house staff. That calculation is based upon: 1) In FY 09, our engineering department had 5 employees and the cost of the department was $618,640 (adjusted for inflation). 2) In FY 19, our outsourced costs were $420,275 a. $242,438 for routine engineering b. $177,837 for subdivision inspections On a related note, EEI billed out about $270,000 last year to developers that was reimbursed to the City, and an additional $414,095 in gross project expenses for capital projects (net $273,875) that the City would not have been able to complete with in-house staff. 19 Items to note – Sewer Fund The FY 20 budget proposal included a drawdown of fund balance to ~20% through FY 21, with a buildup of fund balance in FY 23 in anticipation of payment on historical developer commitments. A similar concept has been carried over into the FY 21 budget proposal; with fund balance projected to decline to ~27%, before rebounding in FY 23 and ultimately reaching 65% by FY 25. Items to note – WINF, SINF, RINF Sunsets All three infrastructure fees were created in the middle of the recession to offset long-term debt service payments. While the City has made major strides to fund capital projects in every fund and some debt service has been retired, there are still several high cost projects set to be completed in the five-year budget and there are still large debt service payments within the five-year budget and beyond. Each fee will continue to be looked at annually, especially if the City Council continues to put a one- year sunset on each fee. Within a five-year period, we anticipate that there is a small chance the SINF can be phased out (growth dependent), and a smaller chance that either the WINF (regional water supply issues get pushed out into the future) or RINF can phased out (general fund revenues significantly outperform expectations, road contribution impact fees significantly increase). Items to note – Purchasing Manager savings report The United City of Yorkville (City) and the Village of Oswego (Village) have entered into an intergovernmental agreement regarding joint employment of a Purchasing Manager. The Purchasing Manager works for both municipalities streamlining and managing the purchasing of both communities. In addition, the Purchasing Manager is intended to find cost savings by combining volume or similar services. The City’s first purchasing manager served between March 2017 and April 2018, and the City’s second purchasing manager, Carri Parker, was hired in July 2018. In the first year of this shared employee, both Oswego and Yorkville were successful in generating cost savings in excess of the position’s salary. In the second year of the position, both Oswego and Yorkville are poised to have saved tens of thousands of dollars annually and have both accomplished many specialized studies and projects. In the third year of the position, the Purchasing Manager has been tasked with procurement code modernization in both towns and has centralized RFQ/RFP drafting and administration. We have attached a purchasing manager savings report to this memo. Because of the amount of research projects in this second year of the position, both municipalities are in line to reap major cost savings in the next few years as decisions are made to fund individual projects. 20 Items to note – Bond Ratings and refinancing The City was upgraded one notch from to AA- to AA, by Fitch Ratings this past July. Standard & Poor’s has rated the City’s debt at AA since 2016; with both rating agencies presenting a stable outlook. A higher bond rating allows the City to issue and refinance debt at a lower rate of interest. This is crucial as we continue to plan for future capital projects. Upgrades are based on several factors including a favorable economic outlook, budgetary flexibility (increasing revenues and/or decreasing expenditures/expenses), and relatively high fund balance (reserves) levels. To maintain its bond ratings, the City will need to continue to keep spending within or just slightly above projected revenues allowing the City to be able to adapt to changing economic conditions. Increased revenue, reserves and overall economic expansion within the City may help to improve our ratings even further. In 2017 Congress made changes to the tax law, stating that tax-exempt bonds can only be refunded on a current basis (i.e. within 90 days of the call date). Assuming this provision holds, the next opportunity to refinance City issued debt will be the 2011 bonds in late 2021. Nonetheless, last November the City was able to refinance a loan it had taken out in 2008 for the acquisition of the 185 Wolf Street building. This new loan reduced the rate of interest by over 2%, from 5.83% to 3.60%; and will save the City approximately $63,000 over the next nine years. Items to note – Property taxes For fiscal years 2015 through 2018, the City unofficially adopted a plan to reduce its tax levy by 2% in FY 15, followed by a 1% each year through FY 18. In reality, property taxes decreased at a rate quicker than we initially expected as follows: 3% in FY 15; 1.66% in FY 16; and 1.68% in FY 17. After holding the levy flat (0%) in 2016 (FY 18), over the next three years (FY 19 thru 21) Council decided to increase the levy by EAV growth generated from new construction only, resulting in nominal increases of approximately 2%. Property owners who see their EAV unchanged from year to year should pay relatively the same share of City taxes as the year prior. The property tax budget assumptions within this proposal assume modest increases (2%) each year in the future. Along with this approval, the City Council also permitted separating the City and Library levies for the fourth year in a row. In the past when the levies were joined, property tax growth was determined in different ways for the City and the Library. This resulted in the Library’s levy amount growing at a much higher rate than that of the City. Essentially, this reduced the amount available to the City as the Library’s increase had to be accounted for within the City’s PTELL maximum. 21 Items to note- Downtown TIF #1 and #2 City staff approached the school district, county, fire protection district, Kendall Township, and community college district in fall 2017 with a request to extend the Downtown TIF 1. The City was successful in receiving letters of support from Waubonsee Community College and the Bristol Kendall Fire Protection District, but the Kendall County Board narrowly voted down the letter of support in late 2017. Informal discussions with individuals on the Kendall County Board and the School Board have occurred throughout the past year, and we anticipate formal discussions coming back online in the next few months. The City has met with the school district and township after the County vote but has instead put a priority on the creation of the Downtown’s TIF #2, which was approved in April 2018. The City was successful in finding a buyer for the old jail (Downtown TIF 2) in Summer 2019. The purchase and TIF agreement took months to negotiate and took up a large amount of staff time. The environmental and roof issues on the building were remedied in Fall 2019, and the property is expected to continue construction in 2020. The City has struck out with grants for landscaping on courthouse hill, and the City Council has been opposed to funding a downtown façade improvement program, so both initiatives have been shelved as of Spring 2020. No further projects are proposed in the five-year budget. Because TIF #1 is still incurring loan payments on the 102 E Van Emmon building, and TIF #2 is not generating any significant increment, we do not propose any significant publicly funded projects at this time. There is a possibility that significant projects would be proposed by private developers in the next year. 22 The small picture – items to note in the General Fund Please accept the following information as discussion on individual line-items within the budget. These individual line-items may change between now and the date of approval based on City Council direction or staff recommendation (due to new information). Revenues are listed as “R#”, and expenditures are listed as “E#”. R1) Property Taxes – Corporate Levy 01-000-40-00-4000 a. The FY 21 levy amount will decrease by about 1%, as more money was diverted away from the corporate levy to help fund the increase in the levy for the police pension fund. Between FY 22 and FY 25, we project increases of around 2% per annum, which is the equivalent to a modest levy increase of “new construction only” and more money to the police pension line- item every year. As a reminder, this line item does not include police pension, library operations or library debt service taxes. R2) Property Taxes – Police Pension 01-000-40-00-4010 a. After increasing by ~$147,000 in FY 20, the actuarial determined contribution will increase again by $119,120 (10.7%) in FY 21. This is due to several factors including: a shortening amortization period, as each year we get closer to 2040; normal costs continue to increase; changes in actuarial assumptions pertaining to mortality; and retirement and termination rates based on the most recent experience study conducted by the Illinois Department of Insurance. On a positive note, the percent funded has increased from 45.6% at the end of FY 2018 to 47.1% at the end of FY 19, an increase of 11.8%. Fund assets increased by 14.5% as a direct result of increased contributions and positive investment returns. The investment return for FY 19 was 8.02% (money-weighted rate of return was 7.56%), which exceeded the assumed rate of return (7.0%) and last year’s actual return of 5.46%. In addition, the Fund achieved an important milestone in the Fall of 2018, as total Pension Fund assets exceeded $10 million. This is significant because, pursuant to State Statute, the Fund was able to reallocate the percentage of assets invested in equities to 65% of the total portfolio (45% was the previous statutory limit for funds under $10 million). This reallocation of resources into equities, in conjunction with positive market timing, yielded positive results for the Fund in FY 19; as the equity side of the portfolio yielded a net return of 11.4%. In general, although riskier, equities tend to yield a higher rate of return than fixed income securities; and staff is hopeful that this revised asset allocation structure will aid the Fund in continuing to maximize its investment returns in future fiscal periods. FY 21 will represent the seventh year in a row that the City will meet its actuarial determined contribution. Future years funding amounts are estimates only and will be analyzed each year by the City’s actuary. R3) Municipal Sales Tax 01-000-40-00-4030 R4) Non-Home Rule Sales Tax 01-000-40-00-4035 a. After increasing by about 2.3% last year, sales tax is currently estimated to increase by 4 to 5% in FY 20. We are projecting annual sales tax growth at 2% going forward, however this matter will be revisited soon as online sales tax changes as a result of US Supreme Court rulings and state legislation are likely to result in an increase in sales tax revenues in FY 22 and FY 23, as referenced in the Items to Note section above. The first online sales tax change is scheduled to take place in July 1, 2020, and will result in modest, but unquantified, 23 increases in sales tax revenues. The second online sales tax change is scheduled to take place in January 1, 2021, and will result in significant revenue increases, as more purchases will be subject to sales tax collection and most online purchases by Yorkville residents will be subject to the City’s locally imposed 1% non-home rule sales tax. Accurate estimates for revenue increases are highly speculative, as the general amount online purchases of Yorkville residents vs. physical purchases made in Yorkville by anyone. Variables included in the discussion are: nationally, online sales seem to represent a 10 to 15% total share of all purchases made; online sales are growing at a rate of 10 to 15% percent per year, which is 3 to 4x the growth rate of in-person purchases; younger people shop online more often than older people; the population of Yorkville is younger than the state and national population. The change in the municipal sales tax in FY 22 or FY 23 could be north of $100,000 annually, and the non-home rule sales tax impact could be above $300,000. Rather than try to write these extremely rudimentary estimates into the budget, we propose to assume no change in sales tax and to revisit this revenue stream in Fall 2020 and Spring 2021 after sales tax figures are known. R5) Electric Utility Tax 01-000-40-00-4040 R6) Natural Gas Utility Tax 01-000-40-00-4041 a. These revenue line-item represents the City’s locally imposed tax on electricity usage and natural gas usages, respectively. Both amounts are variable based on total usage which means this line-item is dependent upon seasonal weather patterns. For budgeting purposes, we have projected these amounts to be flat over the entire budget proposal. R7) Excise Tax 01-000-40-00-4043 a. This line-item was formerly called the Telecommunications Tax and represents a 5% tax on landline and cell phone usage. The amounts in this line-item have fallen in recent years, matching the decline in overall land-line phone usage. Of note, the tax in this line-item only applies to the phone portion of a cell phone bill, and not the data portion. R8) Cable Franchise Fees 01-000-40-00-4045 a. This line-item represents franchise fees received from Comcast, AT&T and Metronet. Total revenues are projected to be flat due to overall growth in new homes offset by a trend away from video services. R9) Hotel Tax 01-000-40-00-4050 Hotel tax revenues have been holding steady over the past few years with the continued success of the Hampton Inn. The City’s hotel tax rate is 3%, which is well below the allowed maximum of 5%. An additional $53,000 could be raised for tourism purposes if the rates were set at maximum levels. We have assumed no increase in total revenues, even with the opening of the Holiday Inn Express in December 2019, but this amount will be revisited after several months of hotel tax reports. R10) Video Gaming Tax 01-000-40-00-4055 a. The budgeted amount represents the amount of revenue expected to be generated from the video gaming machines at 14 establishments throughout the City. 24 R11) Amusement Tax 01-000-40-00-4060 a. This is the 3% tax charged on all amusement devices and tickets within the City. The maximum amount allowable under law for this tax is 5%. An additional $140,000 could be raised for corporate purposes if the rates were set at maximum levels. Most of this line-item is generated by Raging Waves, which has a large percentage of out-of-town visitors. The second largest contributor to this amount is NCG Movie Theater, although this amount currently has no net impact on the budget, as we are rebating 100% of the amusement tax to the movie theater developer until we rebate $200,000 total. We expect that figure to be reached by the end of FY 22. At that point, the rebate drops to 50% thru February of 2024. R12) Admissions Tax 01-000-40-00-4065 a. This is the 2.75% admissions tax charged at Raging Waves, authorized by their annexation agreement. This amount is remitted to Raging Waves to offset their on-site infrastructure costs. R13) Business District Tax – Kendall Mrkt 01-000-40-00-4070 a. This line item represents the additional 0.5% general merchandise sales tax applicable to the Kendall Marketplace Business District. These proceeds are rebated in full (out of Admin Services) to pay debt service on the Kendall Marketplace bonds. R14) Business District Tax – Downtown 01-000-40-00-4071 a. This line item represents the additional 1.0% general merchandise sales tax applicable to the Downtown Business District. These proceeds are rebated in full (out of Admin Services) to Imperial Investments, pursuant to their development agreement with the City. R15) Business District Tax – Countryside 01-000-40-00-4072 a. This line item represents the additional 1.0% general merchandise sales tax applicable to the Countryside Business District. These proceeds are rebated in full (out of Admin Services) to Kendall Crossing LLC, pursuant to their development agreement with the City. R16) State Income Tax 01-000-41-00-4100 a. Income tax is expected to finish FY 20 around $2.04M, which is a 3.7% increase over FY 19 amounts. The IML per capita projection for FY 21 is $105, which is lower than the FY 20 estimate of $107. The reduction in the base estimates is primarily due to a spike of one-time state revenues observed in FY 20. While the IML recognizes that the state’s economic climate could devolve, the FY 20 observed figures have been better than expected. On top of those base level estimates described above, the Governor’s budget address for the state fiscal year beginning July 1 proposes to sweep an additional 5% of LGDF until the November general election, when Illinois residents will be voting on a graduated income tax proposal. The Governor’s proposal, although not yet vetted by the legislature, is to sweep that 5% of LGDF permanently if the graduated income tax referendum fails or to return that money plus another ~7.5% of LGDF if the graduated income tax referendum is approved. For Yorkville, this is a potential annual swing of around $250,000 annually. For purposes of conservative budgeting, we have assumed the graduated income tax referendum will fail. Further complicating this estimate, the 2020 decennial census should be complete by the end of 25 calendar year 2020, and we expect to receive updated population estimates by mid-2021; thus, we are estimating a bump in revenues in FY 22 and a 2% annual growth rate thereafter. R17) Local Use Tax 01-000-41-00-4105 a. Use tax is currently on pace to increase 10% between FY 19 and FY 20. Much of this is driven by the additional proceeds generated from on-line sales (because of the Supreme Court decision in the Wayfair v. South Dakota case). Some of this increase will be rolled back after January 1, 2021 when some online sales taxes collected as use tax will be reclassified by the state as municipal sales taxes. The IML is projecting $35 per capita for FY 21 and this amount does not consider any decrease from the online sales tax switch on January 1, 2021. Since this tax is currently and will be based on our population, we also assume a bump in revenues in FY 22 from the decennial census and a 3% growth thereafter. R18) Cannabis Excise Tax 01-000-41-00-4106 a. This line-item represents an 8% share of the State’s cannabis taxes, which must be used to fund crime prevention programs, training, and drug interdiction efforts. R19) Building Permits 01-000-42-00-4210 a. Revenue figures within this line-item are budgeted at $400,000 and $350,000 which will help offset personnel and contractual costs associated with conducting inspection activities. If during the year, all those costs are met, any excess building permit revenue would be transferred into the City-Wide Capital Fund for the use of one-time capital expenses. This prevents us from using one-time revenues for operating costs in the future. R20) Garbage Surcharge 01-000-44-00-4400 a. This line-item represents all revenue the City receives from residents for garbage services. Increases in this line-item reflect contractual rate changes only, and there is no material net impact within the budget as the cost of service is generally matched by revenues. The City’s current garbage contract runs through FY 22. R21) Administrative Chargeback 01-000-44-00-4415 a. This revenue represents that the General Fund will be reimbursed from the Water, Sewer, and TIF funds for a portion of personnel costs. This is according to the time that employees whose salaries come out of the General Fund spend on water, sewer, and TIF related issues. Exact percentages and employee info can be found attached to this memo. R22) Investment Earnings 01-000-45-00-4500 a. This line item consists of interest income earned from FDIC insured certificates of deposit (i.e. CD’s), in addition to having cash on account with the First National, Illinois Funds, Illinois Trust and Associated Bank. Despite declining interest rates, investment earnings are expected to increase by over 30% in comparison to last fiscal year due to more cash being available for investment within the General Fund, as a direct result of increased fund balance. R23) Reimbursement – Engineering Expenses 01-000-46-00-4604 a. Revenue figures within this line-item will offset the line item for engineering expenses in order to net out the engineering services to equal the $240,000 contract amount. 26 R24) Reimbursement – Cable Consortium 01-000-46-00-4685 a. The City Council will review an agenda item to withdraw from the cable consortium at the March 10th City Council meeting. This agenda item is being done due to budget considerations and the fact that North Aurora recently withdrew from the consortium, leaving only Yorkville, Plano, and Sandwich. If the City processes withdrawal from the consortium in March, the reimbursement amount will be far less than the amount shown in the FY 21 column. For purposes of conservative budgeting, we have shown the financial impact of the cable consortium withdrawal beginning in FY 22 (i.e. no impact in FY 21). R25) Miscellaneous Income 01-000-48-00-4850 a. This revenue line-item primarily represents rebate money earned from simply using City issued credit cards to make purchases. Approximately $13,000 is expected to be earned in FY 20. The City’s credit card program was implemented by the Finance Department, in partnership with the First National Bank of Omaha, in FY 15. Over the last five fiscal years the credit card revenue sharing program has generated over $75,000. E1) Salaries – All Departments Multiple #’s a. We are proposing a 3% COLA or bargaining agreement approved increases and appropriate step increases for all non-union and union employees. We have budgeted for reasonable, but undetermined, salary increases in FY 22 through FY 25. E2) Health Insurance – All Departments Multiple #’s a. For FY 21, we are pleased to announce that health and dental insurance rates will decrease by 5% and 10%, respectively, pursuant to renewal information we recently received from the City’s broker, Alliant/Mesirow. Actual year-end figures may fluctuate based on employees changing health plans and/or actual amounts incurred on the HRA plan. For FY 22 thru FY 25, we are assuming an annual 8% increase in health insurance and a 5% increase in dental costs. E3) IMRF – All Departments Multiple #’s a. The City’s employer rate increased by 23% in 2020, from 9.06% to 11.17%, due primarily to negative stock market returns in 2018. As a result, IMRF related expenditures have increased in all departments. While the IMRF fund is very well funded compared to other State-wide pension systems, we are budgeting conservative increases in the employer contribution rates each year for FY 21 through FY 25 IMRF rates are expected to go down in 2021 due to strong returns in the stock market throughout 2019. The preliminary 2021 rate will be available this April and staff will revise projections accordingly in the subsequent budget year. E4) Tuition Reimbursement – All Departments Multiple #’s a. Per the City’s tuition reimbursement policy, any approved degree programs are shown in the appropriate departmental budget. Currently, Deputy Chief Pfizenmaier and Sergeant Stroup (Police Department) are both enrolled in bachelor’s degree programs at University of Arizona (online) and Aurora University. Officer Goldsmith (Police Department) is pursuing his master’s degree at Aurora University. 27 E5) Training and Travel – All Departments Multiple #’s a. The same training and conference levels are proposed as last year. Department heads have been asked to budget for attendance at one national level or state conference per year to keep up to date with the latest trends in management and government. Increases in individual line- items reflect this request of the department heads. E6) Commodity Assumptions – All Departments Multiple #’s a. Graduated increases in gasoline, electricity, natural gas, and simple contractual services are not based on any estimate of the details of the line-item, except where specifically noted in this budget section. From a conservative budgeting principle, we are purposefully trying to overestimate costs to hedge on unanticipated price increases on those items that are subject to market fluctuations. You may also notice some rather sharp increases in the telecommunication line item in some departments. Staff was recently informed that the State is now requiring Call One to apply several State telecommunication taxes. Staff is currently reviewing the situation and looking for alternatives. E7) Professional Services – All Departments Multiple #’s a. Professional services expenditures vary in each department and can be for a variety of services. For each department, we’ve included a brief sampling of the expenses coded out of this line-item. Full expense reports for this or any line-item can be obtained from the Finance Department at any time. b. Administration – Expenses for the minute taker, safe deposit box and background checks. c. Finance – GFOA CAFR award fee, utility billing processing and credit card fees, bank fees, police pension and OPEB actuarial fees, and the annual accounting software maintenance agreement. d. Police – Expenses for onsite shredding, CAPERS annual fee, LEADS on-line, Live Scan, Pace scheduler and WatchGuard. To replace Lexipol department officials will be implementing Power DMS, a policy and procedure management system. The cost for this program is significantly less than Lexipol. e. Community Development – Access to iWorQ (code enforcement and permit management software), consultant work related to the subdivision control ordinance (UDO), annual fees for ESRI GIS and Adobe Professional, and expenses for the minute taker. f. Street Operations – copier charges, parkway tree trimming, annual cloud storage fees for solar speed signs and CDL license renewal. g. Water Operations – Electronic meter reading services, utility billing processing and credit card fees, emergency leak detection, and BSI backflow monitoring. h. Sewer Operations – Sewer cleaning, alarm monitoring, utility billing processing and credit card fees, and manhole repair. i. Parks – background checks and copy charges. j. Recreation – Referees and umpires, recreation class instructors, graphic design, web track maintenance agreement, pest control, background checks, and park board minute taker fees. k. Library – Plumbing Inspection, Sound Maintenance, background checks, copy charges, pest control, copier charges, IT services and minute taker fees. 28 E8) Salaries – Mayor 01-110-50-00-5001 E9) Salaries – Liquor Commissioner 01-110-50-00-5002 E10) Salaries – Alderman 01-110-50-00-5005 a. These line-items assume the elected official’s salary proposal as discussed at the February 2020 Administration Committee meeting are approved by the City Council at some point before August 2020. The current proposal assumes no change in elected officials’ salaries until May 2023. E11) Codification 01-110-54-00-5451 a. The City’s current codifier was purchased by a larger company in 2020. The City must either move its codification services to the larger company or choose a different vendor. Either of those options are likely to result in an increase in codification costs to the City. E12) Dues and Subscriptions (Administration) 01-110-54-00-5460 a. The slight increase in dues is a result of the membership dues for CMAP and inflationary / population increases for a variety of other organizations. E13) Office Supplies (Administration) 01-110-56-00-5610 a. The City Hall Conference Room tables and chairs are passed their useful life span and are falling apart. The increase in this line item is to fund new tables and chairs for this room only. E14) Auditing Services (Finance) 01-120-54-00-5414 a. The City went out to RFP in 2017 and awarded a five-year contract to Lauterbach and Amen which will expire in FY 22. E15) Professional Services (Finance) 01-120-54-00-5462 a. The increase in FY 21 is due to the City’s anticipated implementation of a new ERP. 29 E16) Salaries – Police Officers 01-210-50-00-5008 E17) Salaries – Police Chief and Deputies 01-210-50-00-5011 E18) Salaries – Sergeants 01-210-50-00-5012 a. The City currently has 32 sworn officers budgeted in FY 21, which is the same amount of sworn officers that the City had in FY 20. While the City Council had approved a five-year budget that brought the number of sworn officers up to 37 by FY 24, Mayor Purcell and Chief Jensen have recommended we leave the sworn officer count at 32 in FY 21. Further, the staff recommendation is to hire a new Commander position in FY 22, bringing our sworn officer staffing up to 33. The commander position would be between a Sergeant and a Deputy Chief on the pay scale. We have included a regional staffing analysis for your use: Municipality Population* Total Full- Time Officers Officers per 1,000 Batavia 26,425 41 1.55 Carpentersville 38,380 59 1.46 East Dundee 3,239 13 3.70 Elburn 5,782 10 1.38 Elgin 112,767 184 1.63 Geneva 21,941 37 1.64 North Aurora 17,542 30 1.60 Sleepy Hollow 3,333 7 2.10 St. Charles 32,780 57 1.68 Sugar Grove 9,830 11 1.12 West Chicago 27,219 43 1.69 West Dundee 7,365 21 2.72 Average 25,550 43 1.94 Midwest (10,000-24,999)** 6,761,176 11,494 1.70 National (10,000-25,000)** 25,660,537 58,891 2.30 Yorkville (FY 20) 19,022 31 1.63 *Based off 2016 U.S. Census population estimate ** Only agencies that participate in FBI Uniform Crime Reporting E19) Police Commission 01-210-54-00-5411 a. Sergeant testing will occur in FY 21 and 24. Patrol officer testing will occur in FY 21, 23, and 25. E20) Vehicle and Equipment Chargeback 01-210-54-00-5422 a. This line-item represents the gap between police impact fees and the amount of expenditures related to police-car purchases. 30 E21) Inspections 01-220-54-00-5459 a. A relative decrease in permits in FY 20 has resulted in less outsourced inspection costs. These costs will continue to be monitored throughout the construction season for opportunities to move these services in-house. E22) Professional Services 01-220-54-00-5462 a. The FY 21 column for this line-item contains the remainder of the UDO project, which was authorized by City Council in February 2019. E23) Vehicle Maintenance Services 01-220-54-00-5490 a. Prior to FY 21, all vehicle maintenance costs for Community Development vehicles were coded out of the Streets budget. Since the Community Development Department has bought a few of their own vehicles, we propose to code the maintenance costs out of the proper budget. E24) Salaries – Streets 01-410-50-00-5010 a. A new public works position has been budgeted in the Streets department for FY 21, with a prorated start date of August 1st. This new position would either be supervisory or administrative in nature; or these funds could be reallocated to the Administrative Services department for a potential shared services position with a nearby municipality related to building maintenance. E25) Vehicle & Equipment Chargeback 01-410-54-00-5422 a. This line-item represents the gap between public works impact fees and the amount of expenditures related to public works vehicle purchases. E26) Mosquito Control 01-410-54-00-5455 a. The line-item expense for mosquito control represents treatment of storm sewer inlets only. E27) Salt and Calcium Chloride 01-410-56-00-5618 a. For ease of administration and due to an increase in MFT funds, we are coding salt out of the MFT Fund going forward. A mild winter season has caused us to use less salt than average, but prices received during the 2019 bid were higher than historical averages. E28) Operating Supplies 01-410-56-00-5620 a. This line item decreases in FY 21 because we have moved all expenditures related to street lights into the City-Wide Capital Fund. E29) Vehicle Maintenance Supplies 01-410-56-00-5628 a. This line-item is increasing between FY 20 and FY 21 due to the proposed purchase of hydraulic brine pumps. These pumps will cost ~$12,000 and will allow us to apply brine at higher rates and with more control than the current electric pumps. 31 E30) Garbage Services – Senior Subsidies 01-540-54-00-5441 a. This line item represents the total amount of the current senior garbage subsidy. The subsidy is 20% for all seniors and 50% for all seniors on the Circuit Breaker program. Currently, we have 753 senior accounts and 37 circuit breaker senior programs. E31) Purchasing Services 01-640-54-00-5418 a. This line-item represents the Purchasing Manager shared with the Village of Oswego. The original term of the intergovernmental agreement expires in FY 21, but we recommend continuing this position through FY 25. E32) IDOR Administration Fee 01-640-54-00-5423 a. This line-item represents the amount of the City’s sales locally imposed sales taxes that are being swept by the State of Illinois. E33) GC Housing Rental Assistance Program 01-640-54-00-5427 a. This line-item represents the City’s cost to run the housing assistance program for the GC Housing development, as approved in Ordinance 2016-21. The estimated maximum annual liability for this program is $12,000, and the actual numbers can fluctuate by a few thousand dollars per year, depending on the recipients’ income levels. We have conservatively estimated 10% to 15% increases each year after FY 21. E34) Utility Tax Rebate 01-640-54-00-5428 a. This line-item represents the electric and natural gas utility taxes rebated to Wrigley as part of the Skittles factory expansion. The project was given a permanent certificate of occupancy in early 2017 and the first rebate occurred in FY 18 and the last rebate will occur in FY 22. The $14,375 in this line-item represents the maximum amount that the City would rebate annually. E35) Facility Management Services 01-640-54-00-5432 a. This line-item represents the Facility Services Manager shared with the Village of Oswego. We propose to keep this position in place through FY 25. E36) Amusement Tax Rebate 01-640-54-00-5439 a. As part of the Countryside redevelopment project incentives, the City is refunding a portion of the amusement tax to the Movie Theater developer. This amount should equal the amount of amusement tax generated by the Movie Theater up to $200,000. We expect that this incentive will be satisfied by the end of FY 22. All further proceeds will be rebated at 50%. 32 E37) KenCom 01-640-54-00-5449 a. This line-item represents the City’s contributions to KenCom, based on the intergovernmental agreement for annual funding, the intergovernmental agreement for New World software usage, the City’s purchase of a T1 line through Comcast for a direct connection into Kendall County, and the KenCom budget. This line-item is estimated by staff in February of each year for the upcoming FY budget, but the actual dollar amounts are not finalized until the end of each calendar year. On top of the base cost estimates, we are proposing to purchase an e-citation module for our KenCom New World computer system. This will cut down on report entry times for officers, will allow us to run reports/analysis with less effort, and will allow our Community Development staff to utilize the system for some of the property maintenance and zoning violation tickets. E38) Information Technology Services 01-640-54-00-5450 a. This line-item covers our base level IT contract, some annual special projects, all Microsoft Office licensing, and various other licenses for network components. This line-item also includes the purchase and implementation of a full ERP in FY 21 and FY 22. The General Fund and this line-item are expected to absorb about 70% of the cost of the ERP, and the remaining costs have been apportioned out to the other funds. E39) Professional Services 01-640-54-00-5462 a. The cost of the lobbyist contract, currently shared with Oswego and Montgomery, is proposed to be paid out of the Water Fund starting in FY 21, as most of the work is expected to occur on water projects. However, we propose to add a federal lobbyist for both Metra and water issues, propose to split the cost of the federal lobbyist with regional partners, and split the Yorkville share of those costs between the General Fund and the Water Fund. E40) Engineering Services 01-640-54-00-5465 a. This is the gross cost of all EEI expenses which are not related to capital projects. It includes $240,000 of contract-related expenses, $125,000 worth of subdivision-infrastructure inspection related expenses, and $25,000 in reimbursable development work. For reasons explained in the Items to Note section, we still recommend the City outsource its engineering work for the foreseeable future. E41) Economic Development 01-640-54-00-5486 a. The City re-authorized the economic development consulting contract with Lynn Dubajic of DLK, LLC in December 2018. This contract is set at $145 per hour at 15 hours per week plus quarterly travel charges and hourly overages, which makes up most of this line item of $160,000. E42) Sales Tax Rebate 01-640-54-00-5492 a. This line item represents the 50% share of rebated sales tax to developers, pursuant to past economic incentive agreements entered into with the City. Sales tax rebate growth is pegged to overall sales tax growth, as mentioned above. 33 E43) Business District Rebate 01-640-54-00-5493 a. Currently, this expenditure line-item corresponds with the revenue line-items of the same amount, as this tax is rebated 100% to the developers of the Kendall Marketplace, Kendall Crossing and the downtown business district. E44) Admissions Tax Rebate 01-640-54-00-5494 a. Currently, this expenditure line-item corresponds with a revenue line-item of the same amount, as this tax is rebated 100% to Raging Waves. This rebate is set to expire in FY 22 but is in the process of being extended through FY 27 via an annexation agreement amendment. E45) Contingency 01-640-70-00-7799 a. This line-item represents the Mayor’s request to identify funding for various unplanned expenditures throughout the year. At time of budget, no specific projects or purchases are planned for this line-item. E46) Transfer to Debt Service 01-640-99-00-9942 a. This line-item represents the amount the general fund covers of the 2014B bond, which initially financed a streets rehab program from the mid-2000s and will be retired in FY 23. The property taxes on the 2014B bond were completely abated in the 2017 tax levy cycle (FY 19 budget). E47) Transfer to Sewer 01-640-99-00-9952 a. This line-item represents the City’s transfer of non-home rule sales tax dollars being transferred into the sewer fund to pay for a portion of the yearly debt service on the 2011 refinancing bond. As authorized in the FY 19 budget, the Sewer Fund transfer is reduced in FY 19 thru FY 22 to cover some General Fund operating and capital expenditures and to offset the General Fund deficit. E48) Transfer to Parks and Recreation 01-640-99-00-9979 a. This line-item represents the City’s operational transfer to fund Parks and Recreation expenses. The decrease in FY 21 is due to the City’s liquidation of the Parks and Recreation fund balance, as described above. E49) Transfer to Library Operations 01-640-99-00-9982 a. This line-item transfer covers liability and unemployment insurance for the Library. 34 The small picture – all other funds Fox Hill SSA (11) R1) Property Taxes 11-000-40-00-4000 a. The FY 21 revenue figure of $16,034 reflects a ~$73 per home per year tax amount, which was the tax levy ordinance approved by City Council in December 2019. Because of the proposed sealcoating and trail maintenance discussed below, the property taxes will need to be roughly $92 in FY 22 and will need to be increased around $20 per year through FY 25. This spending plan and revenue projection will be reviewed by the City Council during the 2020 tax levy discussion. Of note, the long-term debt on past projects and the negative fund equity will not be cleared until FY 25. E1) Professional Services 11-111-54-00-5462 a. This line-item reflects half of the HOA management contract with Baum Property Management that was approved by the City Council for the Sunflower Estates and Fox Hill subdivision. This contract expires in April 2020 and will be revisited by City Council in March/April. E2) Outside Repair and Maintenance 11-111-54-00-5417 a. The FY 21 amount reflects our best estimate for the annual maintenance contract for mowing and landscaping, and the re-installation of the subdivision entrance sign. That project is being offset by funds given to the City by IDOT for the Route 34 project in FY 17. The FY 22 column contains money for crack sealing and sealcoating the trails in the subdivision. We propose to do this project through a modest deficit spend in FY 22, with repayment coming from property taxes expected in FY 23-25. Sunflower SSA (12) R1) Property Taxes 12-000-40-00-4000 a. The FY 21 revenue figures reflect the $17 levy per home that was discussed by the City Council during the levy approved in December 2019. Because of the proposed tree trimming in the subdivision, the FY 22 levy is roughly $194 per home, and the levy will need to be increased around $20 per year for each year until FY 25. Of note, the long-term debt on past projects and the negative fund equity is not projected to be cleared until FY 25. E1) Pond Maintenance 12-112-54-00-5416 a. In FY 21 and beyond, the City is budgeting for annual algae treatments and basin monitoring. E2) Professional Services 12-112-54-00-5462 a. This line-item reflects half of the HOA management contract with Baum Property Management that was approved by the City Council for the Sunflower Estates and Fox Hill subdivision. This contract expires in April 2020 and will be revisited by City Council in March/April. 35 E3) Outside Repair and Maintenance 12-112-54-00-5495 a. This line-item reflects our best estimate for the annual maintenance contract for mowing and landscaping the subdivision entrances. Also, a new proposal for tree trimming and maintenance is shown in the FY 21 column for $5,000. This amount and project repeats annually and will generally include all trees in common areas of the subdivision and will allow us to replace trees as needed. Motor Fuel Tax Fund (15) R1) Motor Fuel Tax 15-000-41-00-4112 a. The FY 20 revenue figures reflect the City’s share of the state’s motor fuel tax increase as part of the 2019 Illinois budget. The City is receiving roughly 65% more motor fuel taxes than FY 19. We have projected this amount to continue, as the state’s motor fuel tax change included an inflationary increase each year, along with a bump from the decennial census. R2) MFT High Growth 15-000-41-00-4113 R3) Rebuild Illinois 15-000-41-00-4115 a. The MFT High Growth line item represented a supplemental MFT appropriation that was created soon after the State’s 2009 capital bill. With the passage of the 2019 capital plan, the state has decreased high growth funding by 75% but plans on issuing new capital bonds in 2020/2021; the proceeds of which will be disseminated to local governments as a supplemental MFT appropriation (i.e. Rebuild Illinois) similar to the Illinois Jobs Now program from the last decade. The actual bond issuance and revenue figures are dependent on a number of legislative packages that are still not finalized, and so we have conservatively estimated the figures for FY 21 and beyond. E2) Salt 15-155-56-00-5618 a. Staff proposes to fund all salt purchases for FY 21 out of the MFT fund. In FY 20, no salt expenditures were planned out of the MFT fund, but the unexpected increase in the price of salt in Fall 2019 resulted in the overage being covered by the MFT fund. E3) Baseline Road Bridge Repairs 15-155-60-00-6004 a. Original estimates on the bridge repair in FY 16 came in much higher than expected, so staff recommended closure of the bridge instead. This item was pushed along through the remainder of FY 16, FY 17, FY 18, and FY 19 because ongoing bridge inspections have not justified total closure of the bridge. Per the Bridge Inspection Report completed in 2018, the superstructure (surface) is in poor condition, while the substructure is in good condition. The 2018 report did not indicate an immediate need to close the bridge based on structural/safety concerns. Inspections are scheduled once every two years, per IDOT policy, and the next inspection will occur in summer 2020. If the inspection comes back with an issue, we would recommend proceeding forward with bridge closure. Until then, we recommend leaving the bridge as-is until the State expands Route 47 in the area, which is funded for full construction in the state’s most recent multi-year plan and could occur in the next 4-10 years. 36 E4) Road to Better Roads 15-155-60-00-6004 a. In the FY 20 budget proposal, staff proposes to again code all 2020 planned Road to Better Roads in the MFT fund as it easier to complete paperwork for pavement projects than other Public Works operational line-items. The increase is due to the increase in the motor fuel tax revenue line-item above. City-Wide Capital Fund (23) E1) Sidewalk Replacement Program 23-230-60-00-6041 a. This line item contains a City-wide sidewalk replacement program, per City Council goal and mayoral initiative. Sidewalks can be chosen on a worst-first basis, as there is no value advantage to a replacing a sidewalk at certain times in its lifespan. Specific areas of town for sidewalk replacements in 2020 have not yet been chosen. E2) Route 71 (Rt 47- Rt 126) Project 23-230-60-00-6058 a. This line-item represents a portion of the City’s local share of costs for the Route 71 expansion project. This project began in FY 19, and we expect the invoices to be paid by the City through FY 22. E3) US 34 (IL 47 / Orchard Rd) Project 23-230-60-00-6059 a. This line-item represents a portion of the City’s local share of costs for the Route 34 eastern expansion project. This project began in FY 18 and we expect the invoices to be paid by the City through FY 21. The funds budgeted are based on the IDOT approved bids but do not consider any possible change orders. E4) Kennedy Rd Bike Trail 23-230-60-00-6094 a. This line item contains the final gross expenses from the construction of the trail. Pursuant to the commitment made by the Push for the Path group in 2012, the City’s estimated local share in the amount of $217,000 was covered entirely through private donations and grant funding. E5) Principal Payment 23-230-81-00-8000 E6) Interest Payment 23-230-81-00-8050 a. This line-item contains the debt service for a 20-year bond associated with the Game Farm Road project. Vehicle and Equipment (25) R1) Police Chargeback 25-000-44-00-4420 R2) Public Works Chargeback 25-000-44-00-4421 R3) Parks & Recreation Chargeback 25-000-44-00-4427 a. As discussed in the general fund line-item narrative, these line-items represent transfers from the general fund (police & public works) and parks and recreation fund to cover the gap between vehicle purchases and available funds in the respective departments. 37 E1) Vehicles 25-205-60-00-6070 a. This line-item currently covers two police SUVs planned for replacement in FY 21, 22, 24 and 25, and three police SUVs in FY 23. E2) Equipment (Public Works) 25-215-60-00-6060 a. This line-item includes plows and lights for two vehicles being purchased in the water fund, a new bobcat replacement program, and a couple stand-behind mowers for various facility and right-of-way mowing throughout the year. E3) Vehicles (Public Works) 25-215-60-00-6070 a. This line-item includes the payment for the refurbishment of two current plow trucks (authorized by City Council in Fall 2019). The FY 22 through FY 25 annual amounts represent the purchase of either half of a large truck, or the debt service payment on a purchase of multiple vehicles as described in the items to note section above. E4) Principal Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8000 E5) Interest Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8050 a. These line-items cover the annual purchase installment payments to the property seller for the Public Works south building. The final payment will not occur until November 2028. E6) Park Improvements 25-225-60-00-6010 a. This line-item represents park improvements to the Grande Reserve parks and the Raintree Village park sites, the latter as dictated in the Raintree Village annexation agreement amendment approved by City Council in 2019. E7) Beecher Center Park 25-225-60-00-6013 a. A full Beecher Center playground replacement is scheduled for FY 21 and FY 22. This playground was proposed to be wrapped into the greater OSLAD grant project, but the City's OSLAD grant application was not successful. Staff anticipates purchasing the playground in FY 21 and installing it in FY 22. Any remaining funds from the playground replacement will be dedicated to Price and/or Purcell Park playground repairs. E8) Buildings and Structures (Parks) 25-225-60-00-6020 a. The amount in the FY 21 column for this line-item includes funds for the Riverfront Park boat launch project. The state permit for the project has been received, but due to receiving the permit in the winter months, this project will be completed in FY 21. E9) Vehicles (Parks Capital) 25-225-60-00-6070 a. This line-item represents a combination of Parks vehicles or equipment, with exact purchases to be determined. This amount is a mayoral initiative. 38 Debt Service Fund (42) R1) Property Taxes - 2014B Bond 42-000-40-00-4000 a. The City fully abated the property taxes on this bond in December 2016 for the FY 18 budget, and FY 21 represents the fourth straight year the City has fully abated the property taxes. This debt will be fully retired in FY 23. Water Fund (51) R1) Water Sales 51-000-44-00-4424 a. As discussed in the Items to Note section above, the annual revenue projections for water sales have fallen below expectations for the first time since FY 16. However, the shortage is sustainable over the five-year budget after revenue projections for FY 22 and FY 25 are recalibrated. We propose no increase in water rates in FY 21 but have a 5% water revenue annual growth figure which can come from usage, City growth, and/or inflationary rate increases in future budget years. R2) Water Infrastructure Fees 51-000-44-00-4440 a. No change is proposed for the Water Infrastructure Fee for FY 21. It is currently set at $8.25 per month through the end of FY 20 and will need to be reauthorized for FY 21. R3) Water Connection Fees 51-000-44-00-4450 a. For FY 21, we expect 100 new housing starts, which should net approximately $2,300 in revenue per home. Each subdivision has its own water connection fee amount, depending on when the subdivision was annexed. R4) Rental Income 51-000-48-00-4820 a. This line-item contains rental and lease fees from various cellular and internet antennas on City water towers. E1) Professional Service 51-510-54-00-5462 a. This line-item contains costs for normal, annual professional services (~$55,000), a portion of the cost of the ERP system (~$62,000), and the costs associated with the City’s federal (pending) and state level lobbyists (~$38,000). E2) Outside Repair and Maintenance 51-510-54-00-5495 a. The increase between FY 20 and FY 21 is due to a new program for annual exterior inspections of the City’s water towers and annual maintenance of pressure reducing valves (PRV). E3) Land Acquisition 51-510-60-00-6011 a. This line-item represents the potential acquisition of land for a Fox River water plant, either Yorkville-alone or regionally. 39 E4) Water Tower Painting 51-510-60-00-6015 a. This line-item contains repainting the south-central water tower in FY 22 and repainting the north-central water tower in FY 23. E5) Well Rehabilitations 51-510-60-00-6022 a. The City is planning to rehab two wells in this budget proposal; Well 7 in FY 22 and Well 4 in FY 23. E6) Road to Better Roads Program 51-510-60-00-6025 a. The line item expenditure represents the dollar amount we can fund for water infrastructure as part of the program through FY 25. E7) Equipment 51-510-60-00-6060 a. The large expense planned for FY 20 is the City’s Well #7 standby generator. This project was in design stage with staff in Fall 2019 when it was discovered that the project would have to be much larger and more expensive than previously thought. Staff is pivoting away from the Well #7 generator and towards an option at the Beaver St pump station. Additional information will be provided to the Public Works Committee in the near future. E8) Route 71 Watermain Relocation 51-510-60-00-6066 a. This line-item contains the water-related local project costs for the Route 71 expansion project. E9) Vehicles (Water Dept) 51-510-60-00-6070 a. The amounts in FY 21 and FY 23 represent replacement one-ton pickup trucks. E10) Route 47 Expansion 51-510-60-00-6079 a. This line-item represents all water related utility costs associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments for 10 years. By April 2020 the City will have made 91 of its 120 payments. E11) Cation Exchange Media Replacement 51-510-60-00-6081 a. The City’s water treatment facilities contain cation exchange units that are necessary to keep potable water within radium compliance. The media (resin) within the units has a useful life and typically needs to be replaced every 10-15 years to remain effective. The City’s water treatment plants were all constructed in the mid-2000’s and the media is reaching the end of its useful life. Within this line-item, we’ve budgeted for full replacement of all media Water Treatment Plant 7 in FY 22 and Water Treatment Plants 3 and 4 in FY 23. E12) 2015A Bond Principal 51-510-77-00-8000 E13) 2015A Bond Interest 51-510-77-00-8050 a. These two line-items represent the debt service payments associated with the Countryside water main project. 40 Sewer Fund (52) R1) Sewer Maintenance Fees 52-000-44-00-4435 a. Residential growth has been more than expected, which means this revenue line-item is beating expectations despite no change in the sewer rates. Accordingly, we have budgeted for annual revenue growth of ~3%. R2) Sewer Infrastructure Fee 52-000-44-00-4440 a. No change in the sewer infrastructure fee is proposed in FY 21. It is currently $4 per unit per month through April 2020. The fee will need to be reauthorized in FY 21. R3) Transfers from General Fund 52-000-49-00-4901 This line-item represents the non-home rule sales tax transfers from the general fund, used to offset portions of the 2011 Refunding Bond. E1) Lift Station Services 52-520-54-00-5444 a. The increase in this line-item seen in FY 20 is for repainting the interior of the Countryside Lift Station and some equipment upgrades to the Blackberry Creek lift station. The Countryside repainting is an operational/maintenance issue as the corrosive nature of the sewer gases in the lift-station require special paint and more frequent applications. The Blackberry project is needed due to end-of-life equipment. Neither of these projects is expected to be complete in FY 20, and so the funds for the projects have been moved into FY 21. E2) Professional Services 52-520-54-00-5462 a. The increase in this line-item is due to the ERP project. E3) Scada System 52-520-60-00-6001 a. This project was authorized in the FY 19 budget proposal and began in FY 20. The City has SCADA systems on its water facilities, which allows for remote monitoring and control of industrial facilities. Installing a sewer SCADA system on our sewer lift stations and pump stations will improve safety and prevent backups. This project is expected to be complete in FY 22. E4) Road to Better Roads Program 52-520-60-00-6025 a. The line item expenditure represents the dollar amount we can fund for sewer infrastructure as part of the program through FY 25. E5) Equipment (Sewer Dept) 52-520-60-00-6060 a. This line-item contains a new hot water unit for the vacuum truck and a new pipe crawler camera for inspecting sanitary mains. E6) Route 71 Expansion 52-520-60-00-6066 a. This line-item represents sewer related local project costs for the Route 71 expansion project. We anticipate this project to be complete in FY 22. 41 E7) Vehicles 52-520-60-00-6070 a. We have a one-ton pickup truck planned for replacement in FY 22. E8) Route 47 Expansion 52-520-60-00-6079 a. This line-item represents all sewer related utility costs associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments for 10 years. By April 2020 the City will have made 91 of its 120 payments. Land Cash Fund (72) R1) All Revenue Line-items with subdivision names (Various account numbers) a. All active subdivisions with parks land-cash fees to be paid at time of building permit are represented here. E1) Beecher Center Park 72-720-60-00-6013 a. While the Beecher Center Park is at the end of its useful lifespan, we have a full playground equipment replacement funded for FY 21. Installation is expected to occur in FY 22. E2) Blackberry Woods Park 72-720-60-00-6014 a. This project was shelved due to the rapid deterioration of Beecher Park playground. It will be revisited in future budget proposals. E3) Caledonia Park 72-720-60-00-6029 a. The City has already received around $30,000 in Parks land-cash fees at the beginning of 2019, and we expect the subdivision to continue building out in 2020. Accordingly, we expect to have playground equipment purchased in FY 20 and for the park to be completed in FY 21. E4) Prestwick 72-720-60-00-6040 a. The developer has front funded a modest number of parks land-cash fees, and the first new houses in several years began construction in 2018. Accordingly, we plan to install playground equipment in the park in FY 22. E5) Grande Reserve Park 72-720-60-00-6046 a. The City received funds from the Grande Reserve developer from the annexation agreement amendment approved by City Council in 2019. As a result, this project is now being coded out of the Parks Capital budget. E6) Autumn Creek 72-720-60-00-6047 a. This line-item represents playground installation on the northern portion of the subdivision, just north of Kennedy Road. The payments on this equipment will close out in FY 21. E7) Raintree Park C 72-720-60-00-6049 a. The City received funds from the Raintree Village developer from the annexation agreement amendment approved by City Council in 2019. As a result, this project is now being coded out of the Parks Capital budget. 42 E8) Blackberry Creek Nature Preserve 72-720-60-00-6067 a. Blackberry Creek Nature Preserve was part of a land match from the OSLAD Grant program. The City is obligated to do some small development features, such as creating a mowed path, interpretive signage and possibly a small parking lot adjacent to well #8 or pave to connect the trail at well #8. This project was anticipated in FY 19, but staff schedules were shifted to other projects. We anticipate completing this project in FY 22. E9) Bristol Bay 72-720-60-00-6070 a. This project was shelved due to the rapid deterioration of Beecher Park playground. It will be revisited in future budget proposals. Parks and Recreation Fund (79) R1) Special Events 79-000-44-00-4402 a. This line-item represents all special events run by the Parks and Recreation staff throughout the year, except for Hometown Days which has its own revenue line-item. R2) Child Development 79-000-44-00-4403 a. This line-item represents a variety of child-focused programs ran by the Parks and Recreation Department, including Preschool and Ready, Set, Go. (2yr. Old Preschool) R3) Athletics and Fitness 79-000-44-00-4404 a. This line-item represents all athletic programming including Baseball/Softball Leagues, Soccer Leagues, Basketball Leagues, sports camps and classes, and adult fitness classes held at the Van Emmon Activity Center. R4) Rental Income 79-000-48-00-4820 a. This line-item includes rental revenue from the leased buildings on Hydraulic in Riverfront Park, and the cell tower lease at Wheaton Woods Park. R5) Park Rentals 79-000-48-00-4825 a. The revenue generated by this line item is primarily from baseball and soccer field rentals for tournaments, daily field usage and individual park rentals. R6) Hometown Days 79-000-48-00-4843 a. In FY 21 Hometown Days has been adjusted to break even due to the expansion of the event over recent years and the uncertainty weather can bring to the overall revenue of the festival. We continue to collaborate with community groups and businesses including the Friday Night Christian Bands sponsored by Cross Lutheran, Used Book Sale hosted by the Yorkville Public Library, the Jr. Women’s Craft Show, Thursday Night Senior Services Big Band and BBQ fundraiser and several other community organizations and businesses that volunteered their time to make the festival a well-rounded and successful community event. 43 R7) Transfer from General Fund 79-000-490-00-4901 a. As referenced in the Items to Note section above, the staff proposes liquidating the fund balance in the Parks and Rec operating budget. This one-time maneuver and discontinuance of the 15% fund balance policy results in a modest decrease in the transfer in FY 21, before returning to historical levels in FY 22. E1) Outside Repair and Maintenance (Parks) 79-790-54-00-5495 a. For FY 20, staff replaced the backstops on Beecher Field 5 and purchased a new utility vehicle as part of the Department taking on the in-house recreation youth baseball & softball league. Additional expenditures are used to repair park maintenance equipment, playground equipment and athletic league field maintenance, which will include clay, turface, chalk, paint, mounds and other items needed to run a successful youth sports league. E2) Program Supplies (Recreation) 79-795-56-00-5606 a. This contains most of the expenses related to the Department running a year-round special events, sports leagues, preschool, camps and recreation program schedule. Expenses include sports league equipment, band fees, signage, preschool curriculum needs etc. Countryside TIF Fund (87) R1) Property Taxes 87-000-40-00-4000 a. In FY 20, the movie theater paid its fifth full year of property taxes and Lighthouse Academy paid its fourth full year of property taxes, and the remaining outlots at 520 W Kendall and the building that contains Flight and Burnt Barrel paid their first property taxes. Together, these revenues were greater than the debt service payments in the fund for the fifth year in a row. However, the incentive payment to the Holiday Inn Express was paid in FY 20, and the movie theater secured a significant property assessment reduction in FY 20, which will put the five-year budget proposal in this fund and the long-term sustainability of the TIF in question. The Hacienda Real building, the last remaining vacant lot in the TIF, and the Opal Banquet Facility have not paid any significant property taxes as of FY 20. For purposes of the five-year budget proposal, we assume the Hacienda Real property and the Opal will be substantially complete in 2020 and will start to pay full property taxes in 2022 (FY 23). We have made no budget assumption that the final vacant out lot in Kendall Crossing will be developed, but we think there is development potential for the final lot to be developed soon. Downtown TIF Fund (88) R1) Property Taxes 88-880-40-00-4000 a. Several properties were taken out of the Downtown TIF #1 in FY 19, but many of them were not generating any increment and did not impact the property taxes received in FY 20. For conservative budgeting purposes, we’ve kept the revenue projections level. E1) TIF Incentive Payout 88-880-54-00-5425 a. Based on historical payouts, we’ve set the FY 21figure at ~$27,000. This could change dramatically if the TIF improves. 44 E2) Legal Services 88-880-54-00-5466 a. This line item represents any legal services used by the City in relation to TIF projects or incentive agreements. E3) Project Costs 88-880-60-00-6000 a. This line-item is for minor City-initiated projects within the TIF districts. E4) Route 47 Expansion 88-880-60-00-6079 a. This line-item represents various improvements within the TIF district associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments to be made over a 10-year period. By April 2020the City will have made 91 of its 120 payments. E5) Principal Payment 88-880-81-00-8000 E6) Interest Payment 88-880-81-00-8050 a. These line-items represent the short-term debt service payments on the downtown bank building purchase. The City’s first debt service payment occurs in FY 19 and the debt should be retired in FY 22. Downtown TIF II Fund (89) R1) Property Taxes 89-000-40-00-4000 a. The FY 20 column represents the total increment for all properties in Downtown TIF 2. We have estimated inflationary growth in FY 21 and beyond, plus successful completion of the old jail redevelopment. E1) Project Costs 89-890-54-00-5425 a. The only project receiving TIF incentives as of FY 21 is the old jail redevelopment. The dollar amounts in the columns in the five-year budget proposal reflect the agreement approved by City Council in Summer 2019. E2) Legal Services 89-890-54-00-5466 a. This line-item represents all legal costs incurred during the creation of the TIF. 45 Cash Flow – Surplus (Deficit) This section of the budget shows the surpluses and deficits for every fund in the entire budget and can be used to see the City’s “overall budget” performance. The total at the bottom of the column for each fiscal year is the basis for whether the City’s overall budget is running a surplus or deficit. The FY 20 total projected budget deficit being significantly better than the FY 20 adopted budget surplus is a result of better than expected revenues across a few funds, tight management control of expenditures in all operating funds, and some deferred capital projects. The five-year total budget outlook is similar to last year’s budget proposal. Cash Flow – Fund Balance This section of the budget is directly related to the “Cash Flow – Surplus (Deficit)” section above. Fund balance, by definition, is the accumulated surplus of the City since its founding, and therefore these amounts represent the approximate amount of projected cash the City should expect to have on hand at the end of each fiscal year. As we discussed in the big picture narrative, we expect fund balance in the General Fund to stay above 30% through FY 22. The Water Fund is highly variable for the next three years but is expected to be in strong position in FY 24 and beyond due to retirement of debt within the fund. As discussed throughout this budget proposal, the sewer fund runs modest deficits in FY 21 due to the previous budget proposal’s decision to decrease the general fund transfer into the fund. Both enterprise funds are expected to be in strong positions by FY 25. The total at the bottom of each column represents the City’s overall aggregate fund balance. The past few years has benchmarked severe fiscal problems at $4M in aggregate fund balance. Fortunately, years of conservative budget principles have helped the aggregate fund balance along. Last year, we showed one year at $4.4M in aggregate fund balance, and that remains true this year. FY 24 and FY 25 show positive fiscal performance too. Allocated Items – Aggregated This section carries forward from last year, and contains aggregate costs from all departments, including liability insurance, employee health, dental and vision insurance, property taxes, non-abated property taxes, building permit revenue, employee salaries, other capital projects in excess of $500,000, etc. 46 Number Goals Score 1 Automation & Technology 68 2 Municipal Building Needs and Planning 67 3 RTBR Funding 53 4 Pedestrian traffic 40 5 Water Planning 36 6 tie Vehicles 31 6 tie Budget Performance 31 8 Downtown and Riverfront Planning 23 9 Southside Development 21 10 Metra Extension 20 11 Manufacturing and Industrial 18 12 Staffing (Police and Others)17 13 Parks and rec capital 16 14 Route 47 Crossings 14 15 School Safety (Exterior and Traffic) 13 16 Revenue Growth 11 17 Expand Economic Development Efforts 8 18 Quiet Zones 5 City Council Goals, post October 2019 meeting 47 Illinois Passes 21st Century Sales Tax Law ILLINOIS MUNICIPAL LEAGUE FACT SHEET DEFINITIONS Remote Online Retailer = A retailer who makes sales to Illinois residents for use or consumption in Illinois, but does not have a physical presence in Illinois. Marketplaces = A space where third party sellers can sell their products online. Marketplace Facilitators = Companies that provide marketplaces for third-party retailers (Examples: Amazon, Walmart, eBay, etc.). Certified Service Providers = Agents certified by the state to perform the remote retailer’s sales and use tax functions online. On June 28, 2019, Governor JB Pritzker signed legislation that will change the way Retailers’ Occupation Taxes (ROT, aka sales taxes) and Use Taxes are collected in the state of Illinois. This concept and proposal was developed by the Illinois Retail Merchants Association (IRMA) in consultation and partnership with the Illinois Municipal League (IML). After the spring session, it became clear that there were significant drafting errors in the legislation that would need to be fixed during the fall veto session in order to be implemented as intended. The General Assembly passed SB 119 (Sen. Steans, D-Chicago/Rep. Zalewski, D-Riverside), which addresses the drafting errors; IML supported this legislation. WHERE WE BEGAN IN 2018 On June 21, 2018, the United States Supreme Court (USSC) overturned prior precedent in National Bellas Hess and Quill in South Dakota v. Wayfair. The court ruled that individual states have the authority to implement laws that require remote retailers to collect and remit taxes to the state where the purchaser lives. In May 2018, Illinois enacted legislation that allowed for the required collection of the state’s Use Tax (P.A. 100-0587). The legislation required remote retailers (who make 200 or more annual transactions or $100,000 or more in annual gross receipts) to collect Use Tax on purchases made for use or consumption in Illinois. More information about the Use Tax can be found via this link. WHAT WAS MISSING? While the required collection of the state’s Use Tax on certain remote sellers was a step in the right direction, Use Tax fails to fully level the playing field between brick-and-mortar retailers and their online counterparts. It also does not allow municipalities to collect any locally-imposed sales taxes on products being used or consumed in their communities. IML has been a leader at the federal and state levels advocating for the required collection and remittance of the state and locally-imposed sales taxes instead of Use Tax. Most recently, IML filed HB 270 (Rep. Murphy, R-Springfield) and SB 2049 (Sen. Castro, D-Elgin), which would have required remote retailers to collect the state and local sales taxes on any purchase based on the delivery address or destination. 500 East Capitol Avenue | PO Box 5180 | Springfield, IL 62705-5180 | Ph: 217.525.1220 | Fx: 217.525.7438 | www.iml.org 11/14/19 48 Illinois Municipal League | Online Sales Tax LEVELING THE PLAYING FIELD FOR ILLINOIS RETAILERS The amended “Leveling the Playing Field for Illinois Retail Act” was passed by the General Assembly on November 14, 2019, to require both Remote Retailers and Marketplace Facilitators to collect and remit the state and locally-imposed Retailers’ Occupation Tax (ROT, aka sales tax) for the jurisdictions where the product is delivered (its destination) starting January 1, 2021. LEVELING THE PLAYING FIELD FOR ILLINOIS RETAIL ACT Under Current Law Starting January 1, 2020 Starting January 1, 2021 Municipal Revenue Impact State Revenue Impact Remote Retailer (no physical nexus) Meets sales thresholds of 200 annual transactions or $100,000 in annual gross receipts Use Tax Use Tax ROT at destination Significant Increase Improved state sales tax compliance and locally-imposed sales taxes collected where applicable Significant increase Marketplace Sales by non-IL Retailers (approx. 96% of IL Marketplace transactions) Marketplaces who meet sales threshold of 200 annual sales or $100,000 annual gross receipts Use Tax, low compliance Use Tax ROT at destination Significant Increase due to improved compliance and locally-imposed sales taxes collected where applicable Significant increase Marketplace Sales by IL- based retailer (approx. 4% of IL Marketplace transactions) ROT at origin, low compliance Use Tax ROT at destination Increased due to increased compliance Significant increase IL retailer shipping to IL customer from IL warehouse ROT at origin ROT at origin ROT at origin No Change No Change Brick-and- Mortar Retailer ROT at origin ROT at origin ROT at origin No Change No Change 49 Illinois Municipal League | Online Sales Tax The law requires Remote Retailers (who either meet a threshold of 200 transactions annually or $100,000 in annual gross receipts) from Illinois residents to collect both state and locally-imposed sales taxes starting January 1, 2021. The local rate would be determined by the delivery destination or pick-up location. To assist in the collection of locally-imposed sales taxes, Remote Retailers are authorized to allow Certified Service Providers (CSP) to collect and remit state and local sales taxes on behalf of the retailer. Starting on January 1, 2020, Marketplace Facilitators, like Amazon, will be required to collect Use Tax on marketplace sales. On January 1, 2021, Marketplace Facilitators, who meet certain sales thresholds, will be required to collect state and locally-imposed sales taxes on marketplace sales. Retailers that have a physical presence in Illinois, who do not sell through a marketplace, will see no change in how their sales tax is collected. For example, if a community has a local retailer that ships products to Illinois customers, that sales tax will still be origin-based, determined as the origin of the sale (the local retailer’s location). For Illinois retailers who sell through a marketplace, the Marketplace Facilitator will collect the sales tax based on destination (the shipped-to location of the purchaser or the pick up location) starting January 1, 2021. This new law eventually requires that sales made in Marketplaces or by Remote Retailers be taxed at the same rate (including both state and local sales taxes) as brick-and-mortar businesses, therefore leveling the playing field for retailers and ensuring municipal governments have the revenues necessary to address their local needs. MUNICIPAL IMPACT OF LEVELING THE PLAYING FIELD This new law provides the ability for increased compliance with the collection of state sales tax, which means increased revenues, of which municipal governments receive a share. The law also provides that any locally- imposed sales taxes will be collected on Marketplace and Remote Retailer sales. The Illinois Retail Merchants Association (IRMA) estimates that this new law could generate $465 million annually in additional sales tax revenue. The state could receive $380 million per state fiscal year and local governments could receive $85 million per state fiscal year, according to those estimates. These revenue estimates do not include the expanded revenues that locally-imposed sales taxes could generate from Remote Retailers and Marketplace sales. FREQUENTLY ASKED QUESTIONS Q: Does this legislation require the collection of locally-imposed sales tax on all online purchases? A: Starting on January 1, 2021, this proposal requires the collection of state and locally-imposed sales tax, instead of the state use tax, on all purchases made in a Marketplace (like Amazon) when the Marketplace Faciltator meets the 200 annual sales or $100,000 in annual gross receipts threshold. If a Remote Retailer makes the sale, they have to meet the same thresholds to be required to collect the state and locally-imposed sales tax. A person who makes a purchase from a Remote Retailer, who does not meet this threshold and does not collect taxes, is still required to pay the state Use Tax on their purchase when filing their state income tax. It should be noted that if a Remote Retailer asks a CSP to collect sales taxes for Illinois purchases and is under the threshold, sales taxes could still be collected under this law, not the Use Tax. 50 Illinois Municipal League | Online Sales Tax Q: How does a retailer establish a presence in a marketplace setting? A: Retailers will typically enter into an agreement with a Marketplace Facilitator (like Amazon) to sell their goods in an online Marketplace. In exchange for marketing their products in the Marketplace, the Facilitator receives compensation from the retailer. Q: How does a Certified Service Provider (CSP) differ from a Marketplace? A: Essentially, CSPs are tax software companies that work with states to provide tax collection services to retailers. They operate nationwide and currently aid in the collection of sales tax in 26 states. More information about CSPs is available via this link. Q: Are sites like Craigslist or Facebook Marketplace marketplaces? A: No, for a company to be considered a Marketplace they have to process the transaction. Craigslist and Facebook Marketplace only provide opportunities to advertise a product, but do not offer the opportunity to process the sale. Q: How will the Marketplaces and CSPs know which sales tax rates to collect? A: They will receive the tax rate information from the Illinois Department of Revenue. They will then use the shipping address to determine the rate of tax to be assessed on a transaction. Q: Is there any sales tax benefit for a brick-and-mortar retailer to convert to a marketplace? A: Under this legislation, no. The proposal would treat a resident of a municipality that goes to the local store versus a resident of the community ordering the same product and having it shipped to their home equally if the retailer meets the sales threshold by requiring the state and locally-imposed sales tax rates for that community be collected. Q: What does my municipality have to do under this proposal? A: The legislation does not require municipalities to do anything differently. Municipalities should continue to regularly report any changes to their locally-imposed sales tax rate and municipal boundaries to ensure the appropriate taxes are being collected on online purchases. Q: Have marketplace laws worked anywhere else? A: Marketplace laws are currently in effect in more than 26 other states and Washington, D.C. and they have been very successful. Pennsylvania, for example, is on track to raise around $200 million from their marketplace laws this year. New York is estimating $390 million in revenues from their marketplace law. Q: Will my Use Tax revenues decline? A: While your Use Tax revenue distribution will decline, your Retailer Occupation Tax (ROT, aka sales tax) revenues are likely to increase sufficiently to more than cover the loss in Use Tax revenues. 51 Date Range:5/1/2019 through3/1/2020Fiscal Year MunicipalityDepartment Research/ AnalysisGeneral CommunicationMeetings NegotiationsDocument Development/ ReviewTotal Project TimePurchasing Manager CostDepartment Head CostSalary Cost Savings/ Expense ($) Total Budget Proposal Amount Revenue Received Project Cost Savings/ Expense ($) Total Cost Savings/ Expense ($) 2020 YorkvilleFinance54.52.5 15.518.5 $ 949.01 $ 1,529.98 $ (580.97) $500.00$447.39 $ 1,824.00 $ 1,771.39 $ 1,190.42 Police50.537.75 42.5 632.5169.25 $ 8,682.18 $ 12,953.75 $ (4,271.57) $65,000.00 $63,760.00 $ 10,392.50 $ 9,152.50 $ 4,880.93 Public Works4351.543 561203.5 $ 10,439.14 $ 17,964.20 $ (7,525.06) $652,000.00 $294,000.00 $ 2,650.00 $ (355,350.00) $ (362,875.06)Administration124.5107.5 81.5 4.5100418 $ 21,442.55 $ 34,711.38 $ (13,268.83) $101,682.84 $1,682.84 $ - $ (100,000.00) $ (113,268.83)Community Development55.580624.5 $ 1,256.80 $ 2,326.20 $ (1,069.40) $67,405.43$0.00 $ - $ (67,405.43) $ (68,474.83)Parks & Recreation9112.5 110.534 $ 1,744.13 $ 2,843.06 $ (1,098.93) $210,302.00 $106,260.00 $ - $ (104,042.00) $ (105,140.93)Yorkville Total237217.75 180 17.5215.5867.75 $ 44,513.81 $ 72,328.57 $ (27,814.76)$1,096,890.27 $466,150.23 $ 14,866.50 $ (615,873.54) $ (643,688.30)Shared ServicesFinance 7.5 6 5.5 0 6 25 $ 1,282.45 $ 2,067.54 $ (785.09) $0.00 $0.00 $ - $ - $ (785.09)Public Works11.750024.75 $ 243.67 $ 447.09 $ (203.42) $0.00$0.00 $ - $ - $ (203.42)Administration45.57450.5 031201 $ 10,310.89 $ 13,378.92 $ (3,068.03) $0.00$0.00 $ - $ - $ (3,068.03)Shared Services Total5481.75 56 039230.75 $ 11,837.00 $ 15,893.54 $ (4,056.54)$0.00$0.00 $ - $ - $ (4,056.54)2020 Total291299.5 236 17.5254.51098.5 $ 56,350.81 $ 88,222.11 $ (31,871.30)$1,096,890.27 $466,150.23 $ 14,866.50 $ (615,873.54) $ (647,744.84)Grand Total291299.5 236 17.5254.51098.5 $ 56,350.81 $ 88,222.11 $ (31,871.30)$1,096,890.27 $466,150.23 $ 14,866.50 $ (615,873.54) $ (647,744.84)Purchasing Manager Performance Analysis52 Municipality Fiscal Year DepartmentDescriptionWork Type (Research, ITB/RFP, Quotes, Purchase, General, Contract/PSA, Surplus, unknown)Project Status (Open, On Hold, Ongoing, Closed or Complete)Hours Spent on Research /AnalysisHours Spent on General Communication (Phone calls or emails)Hours Spent on MeetingsHours Spent on NegotiationsHours Spent on Document Development /ReviewTotal Hours Spent on ProjectformulaPM Hourly Rate PM Cost per Project formula2 DH Hourly Rate DH Cost Per Project Salary Cost Savings/ Expense ($) Salary Cost Savings/ Expense (%) Budget Proposal Amount Revenue Received Project Cost Savings/ Expense ($) Project Cost Savings/ Expense (%) Total Cost Savings/ Expense ($) Shared Services 2019 Administration Office Supply Analysis (Village and City) Quotes Complete 10.00 16.00 7.50 1.00 3.50 38.00 bothadministration2019 49.80 $ 1,892.55 Shared ServicesAdministration2019 $ 64.62 $ 2,455.68 $ (563.13) -23% $ - $ - $ - $ - 0% $ (563.13)Shared Services 2020 Administration Annual Safety Grant Purcahses (Village and City) Research Complete 2.50 1.00 0.00 0.00 1.00 4.50 bothadministration2020 51.30 $ 230.84 Shared ServicesAdministration2020 $ 66.56 $ 299.53 $ (68.69) -23% $ - $ - $ - $ - 0% $ (68.69)Shared Services 2020 Administration Equipment - PPE Inventory (Village and City) Research Open 10.00 3.00 1.00 0.00 0.00 14.00 bothadministration2020 51.30 $ 718.17 Shared ServicesAdministration2020 $ 66.56 $ 931.86 $ (213.69) -23% $ - $ - $ - $ - 0% $ (213.69)Shared Services 2020 Administration GIS Consortium (Village and City) Research Complete 3.50 2.00 4.00 0.00 0.00 9.50 bothadministration2020 51.30 $ 487.33 Shared ServicesAdministration2020 $ 66.56 $ 632.34 $ (145.01) -23% $ - $ - $ - $ - 0% $ (145.01)Shared Services 2020 Administration Janitorial Supplies RFP (Village and City) ITB/RFP On Hold 1.00 0.50 0.00 0.00 2.00 3.50 bothadministration2020 51.30 $ 179.54 Shared ServicesAdministration2020 $ 66.56 $ 232.97 $ (53.42) -23% $ - $ - $ - $ - 0% $ (53.42)Shared Services 2020 Administration JOC Program (Village and City) Research On Hold 2.00 2.00 4.50 0.00 0.00 8.50 bothadministration2020 51.30 $ 436.03 Shared ServicesAdministration2020 $ 66.56 $ 565.78 $ (129.74) -23% $ - $ - $ - $ - 0% $ (129.74)Shared Services 2020 Administration Joint Copier Paper RFP (Local Agencies, County and City) ITB/RFP Open 3.00 5.50 3.00 0.00 5.00 16.50 bothadministration2020 51.30 $ 846.42 Shared ServicesAdministration2020 $ 66.56 $ 1,098.27 $ (251.85) -23% $ - $ - $ - $ - 0% $ (251.85)Shared Services 2020 AdministrationJoint Purchase of Radios, Accessories and Licenses RFP (KENCOM Agencies - Oswego, Yorkville, Montgomery, Plano, and County)ITB/RFP Complete 3.50 14.00 13.00 0.00 11.50 42.00 bothadministration2020 51.30 $ 2,154.51 Shared ServicesAdministration2020 $ 66.56 $ 2,795.59 $ (641.08) -23% $ - $ - $ - $ - 0% $ (641.08)Shared Services 2020 Administration Leaf Disposal RFP (Village, City, & Township Highway) ITB/RFP Open 3.00 2.50 1.00 0.00 7.50 14.00 bothadministration2020 51.30 $ 718.17 Shared ServicesAdministration2020 $ 66.56 $ 931.86 $ (213.69) -23% $ - $ - $ - $ - 0% $ (213.69)Shared Services 2020 AdministrationParking Lot Resurfacing RFP (Village, City, County, Township Highway & Township Admin.)ITB/RFP Open 1.00 2.50 0.00 0.00 2.00 5.50 bothadministration2020 51.30 $ 282.14 Shared ServicesAdministration2020 $ 66.56 $ 366.09 $ (83.95) -23% $ - $ - $ - $ - 0% $ (83.95)Shared Services 2020 Administration Sales Calls (Village and City) General Ongoing 15.00 38.50 24.00 0.00 0.00 77.50 bothadministration2020 51.30 $ 3,975.59 Shared ServicesAdministration2020 $ 66.56 $ 5,158.54 $ (1,182.95) -23% $ - $ - $ - $ - 0% $ (1,182.95)Shared Services 2020 AdministrationSealcoating RFP (Village, City, County, Township Highway & Township Admin.)ITB/RFP Open 1.00 2.50 0.00 0.00 2.00 5.50 bothadministration2020 51.30 $ 282.14 Shared ServicesAdministration2020 $ 66.56 $ 366.09 $ (83.95) -23% $ - $ - $ - $ - 0% $ (83.95)Shared Services 2020 Finance CS2 Solar Energy Savings Research On Hold 7.50 6.00 5.50 0.00 6.00 25.00 bothadministration2020 51.30 $ 1,282.45 yorkvilleFinance2020 $ 82.70 $ 2,067.54 $ (785.09) -38% $ - $ - $ - $ - 0% $ (785.09)Shared Services 2020 Public Works Water Tower Cleaning ITB (Village and City) ITB/RFP On Hold 1.00 1.75 0.00 0.00 2.00 4.75 bothadministration2020 51.30 $ 243.67 oswegoPublic Works2020 $ 94.12 $ 447.09 $ (203.42) -45% $ - $ - $ - $ - 0% $ (203.42)Yorkville2019 Administration City Hall Conference Room FurnitureQuotesClosed6.005.504.500.500.0016.50bothadministration2019 49.80 $ 821.76 YorkvilleAdministration2019 $ 80.62 $ 1,330.28 $ (508.51) -38% $ 1,600.00 $ 1,360.00 $ - $ (240.00) -15% $ (748.51)Yorkville2019 Administration Dry Erase BoardsQuotesClosed0.500.500.000.001.002.00bothadministration2019 49.80 $ 99.61 YorkvilleAdministration2019 $ 80.62 $ 161.25 $ (61.64) -38% $ - $ - $ - $ - 0% $ (61.64)Yorkville2019 Administration Janitorial Services RFPITB/RFPComplete2.000.503.000.001.006.50bothadministration2019 49.80 $ 323.73 YorkvilleAdministration2019 $ 80.62 $ 524.05 $ (200.32) -38% $ 31,140.00 $ 35,808.00 $ - $ 4,668.00 15% $ 4,467.68 Yorkville2019 Administration Old Jail RFP ITB/RFPComplete1.500.501.500.001.505.00bothadministration2019 49.80 $ 249.02 YorkvilleAdministration2019 $ 80.62 $ 403.11 $ (154.10) -38% $ - $ - $ - $ - 0% $ (154.10)Yorkville2019 Administration Vendor Analysis – Hardware/Tools/SuppliesResearchComplete7.500.500.500.001.009.50bothadministration2019 49.80 $ 473.14 YorkvilleAdministration2019 $ 80.62 $ 765.92 $ (292.78) -38% $ - $ - $ - $ - 0% $ (292.78)Yorkville2019Community DevelopmentUDO RFPITB/RFPComplete2.000.500.000.002.004.50bothadministration2019 49.80 $ 224.12 YorkvilleCommunity Development2019 $ 92.18 $ 414.82 $ (190.70) -46% $ - $ - $ - $ - 0% $ (190.70)Yorkville2019Finance Copier RFP ITB/RFPComplete0.001.500.000.503.005.00bothadministration2019 49.80 $ 249.02 YorkvilleFinance2019 $ 80.29 $ 401.46 $ (152.44) -38% $ 15,720.00 $ 12,004.80 $ - $ (3,715.20) -24% $ (3,867.64)Yorkville2019 Parks & Recreation Parks and Recreation Facility Plan RFQITB/RFPClosed3.000.001.000.004.508.50bothadministration2019 49.80 $ 423.33 YorkvilleParks & Recreation2019 $ 81.18 $ 690.06 $ (266.73) -39% $ - $ - $ - $ - 0% $ (266.73)Yorkville2019 Parks & Recreation Program Catalog ITBITB/RFPComplete4.501.002.501.003.0012.00bothadministration2019 49.80 $ 597.65 YorkvilleParks & Recreation2019 $ 81.18 $ 974.21 $ (376.56) -39% $ 58,000.00 $ 34,820.43 $ - $ (23,179.57) -40% $ (23,556.13)Yorkville2019 Parks & Recreation Youth Baseball & Softball League Uniforms and Equipment ITBITB/RFPComplete6.5012.001.000.006.0025.50bothadministration2019 49.80 $ 1,270.00 YorkvilleParks & Recreation2019 $ 81.18 $ 2,070.19 $ (800.19) -39% $ 35,000.00 $ 23,920.35 $ - $ (11,079.65) -32% $ (11,879.84)Yorkville2019Police Fiber Back-up (Metronet/Comcast)QuotesComplete3.504.506.500.000.0014.50bothadministration2019 49.80 $ 722.16 YorkvillePolice2019 $ 74.31 $ 1,077.45 $ (355.30) -33% $ - $ - $ - $ - 0% $ (355.30)Yorkville2019Police Pole Mounted Speed Sign PurchaseQuotesComplete3.002.502.001.003.0011.50bothadministration2019 49.80 $ 572.74 YorkvillePolice2019 $ 74.31 $ 854.53 $ (281.79) -33% $ 15,889.00 $ 15,889.00 $ - $ - 0% $ (281.79)Yorkville2019Police Police Department Radio PurchaseQuotesComplete2.001.002.501.001.007.50bothadministration2019 49.80 $ 373.53 YorkvillePolice2019 $ 74.31 $ 557.30 $ (183.77) -33% $ 22,888.00 $ 22,888.00 $ - $ - 0% $ (183.77)Yorkville2019Police Shipping Container PurchaseQuotesComplete2.001.501.002.501.008.00bothadministration2019 49.80 $ 398.43 YorkvillePolice2019 $ 74.31 $ 594.46 $ (196.03) -33% $ 10,990.00 $ 10,990.00 $ - $ - 0% $ (196.03)Yorkville2019 Public Works Calcium Chloride Liquid PurchaseQuotesComplete1.501.000.000.501.004.00bothadministration2019 49.80 $ 199.22 YorkvillePublic Works2019 $ 85.71 $ 342.82 $ (143.60) -42% $ 7,600.00 $ 7,600.00 $ - $ - 0% $ (143.60)Yorkville2019 Public Works Calcium Chloride Storage Container PurchaseQuotesComplete2.002.000.000.501.005.50bothadministration2019 49.80 $ 273.92 YorkvillePublic Works2019 $ 85.71 $ 471.38 $ (197.46) -42% $ 6,200.00 $ 6,196.99 $ - $ (3.01) 0% $ (200.47)Yorkville2019 Public Works FCC License - Public Works DepartmentQuotesComplete1.001.500.500.000.503.50bothadministration2019 49.80 $ 174.31 YorkvillePublic Works2019 $ 85.71 $ 299.97 $ (125.65) -42% $ 900.00 $ 900.00 $ - $ - 0% $ (125.65)Yorkville2019 Public Works Layne PSA DevelopmentContract/PSAClosed0.000.000.500.001.001.50bothadministration2019 49.80 $ 74.71 YorkvillePublic Works2019 $ 85.71 $ 128.56 $ (53.85) -42% $ - $ - $ - $ - 0% $ (53.85)Yorkville2019 Public Works Naturalized Pond Maintenance QuotesQuotesComplete1.500.500.000.001.003.00bothadministration2019 49.80 $ 149.41 YorkvillePublic Works2019 $ 85.71 $ 257.12 $ (107.70) -42% $ 5,000.00 $ 1,825.00 $ - $ (3,175.00) -64% $ (3,282.70)Yorkville2019 Public Works Public Works Department Radio PurchaseITB/RFPComplete5.506.002.001.5011.0026.00bothadministration2019 49.80 $ 1,294.90 YorkvillePublic Works2019 $ 85.71 $ 2,228.33 $ (933.43) -42% $ 30,000.00 $ 16,315.00 $ - $ (13,685.00) -46% $ (14,618.43)Yorkville2020 Administration Amazon Business AccountContract/PSAComplete4.0023.004.001.001.0033.00bothadministration2020 51.30 $ 1,692.83 YorkvilleAdministration2020 $ 83.04 $ 2,740.37 $ (1,047.54) -38% $ - $ - $ - $ - 0% $ (1,047.54)Yorkville2020 Administration Codification ServicesQuotesOpen6.004.0012.001.006.5029.50bothadministration2020 51.30 $ 1,513.29 YorkvilleAdministration2020 $ 83.04 $ 2,449.73 $ (936.44) -38% $ - $ - $ - $ - 0% $ (936.44)Yorkville2020 Administration Enterprise Resource Planning (ERP) System RFPITB/RFPOn Hold42.005.505.500.0024.0077.00bothadministration2020 51.30 $ 3,949.94 YorkvilleAdministration2020 $ 83.04 $ 6,394.20 $ (2,444.26) -38% $ - $ - $ - $ - 0% $ (2,444.26)Yorkville2020 Administration Facilities Master Plan RFQ ITB/RFPClosed3.506.5024.500.0022.0056.50bothadministration2020 51.30 $ 2,898.33 YorkvilleAdministration2020 $ 83.04 $ 4,691.85 $ (1,793.51) -38% $ 100,000.00 $ - $ - $ (100,000.00) -100% $ (101,793.51)Yorkville2020 Administration File Cabinets PurchaseQuotesComplete0.000.500.000.000.000.50bothadministration2020 51.30 $ 25.65 YorkvilleAdministration2020 $ 83.04 $ 41.52 $ (15.87) -38% $ 1,682.84 $ 1,682.84 $ - $ - 0% $ (15.87)Yorkville2020 Administration Fleet - Enterprise Leasing ProgramResearchOn Hold10.0026.0018.000.0015.0069.00bothadministration2020 51.30 $ 3,539.56 YorkvilleAdministration2020 $ 83.04 $ 5,729.87 $ (2,190.31) -38% $ - $ - $ - $ - 0% $ (2,190.31)Yorkville2020 Administration Fleet - Maintenance Analysis - Other DepartmentsResearchComplete1.007.001.000.002.0011.00bothadministration2020 51.30 $ 564.28 YorkvilleAdministration2020 $ 83.04 $ 913.46 $ (349.18) -38% $ - $ - $ - $ - 0% $ (349.18)Yorkville2020 Administration Fleet Replacement Policy & FormsResearchComplete38.0014.005.001.0015.0073.00bothadministration2020 51.30 $ 3,744.75 YorkvilleAdministration2020 $ 83.04 $ 6,062.03 $ (2,317.28) -38% $ - $ - $ - $ - 0% $ (2,317.28)Yorkville2020 Administration Fuel Card ProgramContract/PSAComplete2.503.003.500.002.0011.00bothadministration2020 51.30 $ 564.28 YorkvilleAdministration2020 $ 83.04 $ 913.46 $ (349.18) -38% $ - $ - $ - $ - 0% $ (349.18)Yorkville2020 Administration Grantfinder ProgramResearchOngoing2.001.001.000.000.004.00bothadministration2020 51.30 $ 205.19 YorkvilleAdministration2020 $ 83.04 $ 332.17 $ (126.97) -38% $ - $ - $ - $ - 0% $ (126.97)Yorkville2020 Administration Internet RFPITB/RFPOn Hold3.001.501.000.001.507.00bothadministration2020 51.30 $ 359.09 YorkvilleAdministration2020 $ 83.04 $ 581.29 $ (222.21) -38% $ - $ - $ - $ - 0% $ (222.21)Yorkville2020 Administration KiosksResearchOn Hold1.000.000.500.000.001.50bothadministration2020 51.30 $ 76.95 YorkvilleAdministration2020 $ 83.04 $ 124.56 $ (47.62) -38% $ - $ - $ - $ - 0% $ (47.62)Yorkville2020 Administration Land Use RFQITB/RFPOn Hold2.000.000.000.000.002.00bothadministration2020 51.30 $ 102.60 YorkvilleAdministration2020 $ 83.04 $ 166.08 $ (63.49) -38% $ - $ - $ - $ - 0% $ (63.49)Yorkville2020 Administration Monitor PurchaseQuotesComplete1.000.500.000.500.502.50bothadministration2020 51.30 $ 128.24 YorkvilleAdministration2020 $ 83.04 $ 207.60 $ (79.36) -38% $ - $ - $ - $ - 0% $ (79.36)Yorkville2020 Administration Office Supply PurchasePurchaseOngoing2.001.000.001.000.004.00bothadministration2020 51.30 $ 205.19 YorkvilleAdministration2020 $ 83.04 $ 332.17 $ (126.97) -38% $ - $ - $ - $ - 0% $ (126.97)Yorkville2020 Administration Postage Machine Contract ReviewContract/PSAComplete1.000.500.000.001.002.50bothadministration2020 51.30 $ 128.24 YorkvilleAdministration2020 $ 83.04 $ 207.60 $ (79.36) -38% $ - $ - $ - $ - 0% $ (79.36)Yorkville2020 Administration Procurement Code & Procurement Policies and Procedures ManualResearchOn Hold3.0011.504.500.007.0026.00bothadministration2020 51.30 $ 1,333.75 YorkvilleAdministration2020 $ 83.04 $ 2,159.08 $ (825.33) -38% $ - $ - $ - $ - 0% $ (825.33)Yorkville2020 Administration Telecommunications RFPITB/RFPOn Hold2.001.501.000.001.506.00bothadministration2020 51.30 $ 307.79 YorkvilleAdministration2020 $ 83.04 $ 498.25 $ (190.46) -38% $ - $ - $ - $ - 0% $ (190.46)Yorkville2020 Administration Vendor Registry ContractContract/PSAOn Hold0.500.500.000.001.002.00bothadministration2020 51.30 $ 102.60 YorkvilleAdministration2020 $ 83.04 $ 166.08 $ (63.49) -38% $ - $ - $ - $ - 0% $ (63.49)Yorkville2020Community DevelopmentBuilding Department Scanning ProjectQuotesOn Hold1.502.504.000.002.0010.00bothadministration2020 51.30 $ 512.98 YorkvilleCommunity Development2020 $ 94.95 $ 949.47 $ (436.49) -46% $ - $ - $ - $ - 0% $ (436.49)Yorkville2020Community DevelopmentDowntown Hill Landscaping ProjectITB/RFPOn Hold2.001.504.000.003.5011.00bothadministration2020 51.30 $ 564.28 YorkvilleCommunity Development2020 $ 94.95 $ 1,044.42 $ (480.14) -46% $ 50,000.00 $ - $ - $ (50,000.00) -100% $ (50,480.14)Yorkville2020Community DevelopmentFox Industrial Park Entrance SignQuotesComplete1.501.000.000.000.503.00bothadministration2020 51.30 $ 153.89 YorkvilleCommunity Development2020 $ 94.95 $ 284.84 $ (130.95) -46% $ 14,905.43 $ - $ - $ (14,905.43) -100% $ (15,036.38)Yorkville2020Community DevelopmentTactical Urbanism ProjectQuotesOn Hold0.000.500.000.000.000.50bothadministration2020 51.30 $ 25.65 YorkvilleCommunity Development2020 $ 94.95 $ 47.47 $ (21.82) -46% $ 2,500.00 $ - $ - $ (2,500.00) -100% $ (2,521.82)Yorkville2020Finance Call One Contract RenewalContract/PSAComplete0.001.501.000.001.003.50bothadministration2020 51.30 $ 179.54 YorkvilleFinance2020 $ 82.70 $ 289.46 $ (109.91) -38% $ - $ - $ - $ - 0% $ (109.91)Yorkville2020Finance Cellphone BuybackQuotesComplete1.000.500.000.000.502.00bothadministration2020 51.30 $ 102.60 YorkvilleFinance2020 $ 82.70 $ 165.40 $ (62.81) -38% $ - $ - $ 1,824.00 $ 1,824.00 0% $ 1,761.19 Yorkville2020Finance Equipment - Library Vaccum PurchasePurchaseComplete1.001.000.000.500.503.00bothadministration2020 51.30 $ 153.89 YorkvilleFinance2020 $ 82.70 $ 248.10 $ (94.21) -38% $ - $ - $ - $ - 0% $ (94.21)Yorkville2020Finance Folding Machine PurchaseQuotesComplete1.000.500.500.500.503.00bothadministration2020 51.30 $ 153.89 YorkvilleFinance2020 $ 82.70 $ 248.10 $ (94.21) -38% $ 500.00 $ 447.39 $ - $ (52.61) -11% $ (146.82)Yorkville2020Finance IGA Spreadsheet TrackingResearchOn Hold1.000.500.500.000.502.50bothadministration2020 51.30 $ 128.24 YorkvilleFinance2020 $ 82.70 $ 206.75 $ (78.51) -38% $ - $ - $ - $ - 0% $ (78.51)Yorkville2020Finance Managed Printing ServicesContract/PSAComplete0.000.000.000.001.001.00bothadministration2020 51.30 $ 51.30 YorkvilleFinance2020 $ 82.70 $ 82.70 $ (31.40) -38% $ - $ - $ - $ - 0% $ (31.40)Yorkville2020Finance Surplus - Equipment (Folding Machine)SurplusOpen1.000.500.500.001.503.50bothadministration2020 51.30 $ 179.54 YorkvilleFinance2020 $ 82.70 $ 289.46 $ (109.91) -38% $ - $ - $ - $ - 0% $ (109.91)Yorkville2020 Parks & RecreationAthletic Uniforms and Equipment Purchase for the 2020 Baseball & Softball League ITB/RFPComplete1.001.500.000.003.506.00bothadministration2020 51.30 $ 307.79 YorkvilleParks & Recreation2020 $ 83.62 $ 501.72 $ (193.93) -39% $ - $ - $ - $ - 0% $ (193.93)Yorkville2020 Parks & Recreation Autumn Creek & Caledonia Park Playground RFPsITB/RFPOpen2.502.001.000.003.008.50bothadministration2020 51.30 $ 436.03 YorkvilleParks & Recreation2020 $ 83.62 $ 710.77 $ (274.73) -39% $ 102,000.00 $ - $ - $ (102,000.00) -100% $ (102,274.73)Yorkville2020 Parks & Recreation Equipment -Kubota PurchasePurchaseComplete1.000.500.000.001.002.50bothadministration2020 51.30 $ 128.24 YorkvilleParks & Recreation2020 $ 83.62 $ 209.05 $ (80.80) -39% $ - $ - $ - $ - 0% $ (80.80)Yorkville2020 Parks & Recreation Fleet - Van Repair/Paint InquiryQuotesClosed0.000.500.500.000.001.00bothadministration2020 51.30 $ 51.30 YorkvilleParks & Recreation2020 $ 83.62 $ 83.62 $ (32.32) -39% $ - $ - $ - $ - 0% $ (32.32)Yorkville2020 Parks & Recreation Fleet - Vehicle Purchase - PRQuotesComplete1.002.500.000.501.505.50bothadministration2020 51.30 $ 282.14 YorkvilleParks & Recreation2020 $ 83.62 $ 459.91 $ (177.77) -39% $ 70,000.00 $ 67,958.00 $ - $ (2,042.00) -3% $ (2,219.77)Yorkville2020 Parks & Recreation Raintree Park C Shelter PurchaseITB/RFPComplete2.001.501.000.500.005.00bothadministration2020 51.30 $ 256.49 YorkvilleParks & Recreation2020 $ 83.62 $ 418.10 $ (161.61) -39% $ 29,002.00 $ 29,002.00 $ - $ - 0% $ (161.61)Yorkville2020 Parks & Recreation Seed & Fertilizer QuotesQuotesComplete1.502.000.000.001.004.50bothadministration2020 51.30 $ 230.84 YorkvilleParks & Recreation2020 $ 83.62 $ 376.29 $ (145.45) -39% $ 9,300.00 $ 9,300.00 $ - $ - 0% $ (145.45)Yorkville2020 Parks & Recreation TruGreen Contract RenewalContract/PSAComplete0.000.500.000.000.501.00bothadministration2020 51.30 $ 51.30 YorkvilleParks & Recreation2020 $ 83.62 $ 83.62 $ (32.32) -39% $ - $ - $ - $ - 0% $ (32.32)Yorkville2020Police COPS Hiring GrantResearchComplete2.005.006.000.001.0014.00bothadministration2020 51.30 $ 718.17 YorkvillePolice2020 $ 76.54 $ 1,071.51 $ (353.34) -33% $ - $ - $ - $ - 0% $ (353.34)Yorkville2020Police Fleet - Maintenance Analysis - Police DepartmentResearchComplete32.002.005.000.0012.0051.00bothadministration2020 51.30 $ 2,616.20 YorkvillePolice2020 $ 76.54 $ 3,903.35 $ (1,287.15) -33% $ - $ - $ - $ - 0% $ (1,287.15)Yorkville2020Police Fleet - Vehicle Purchase - PDITB/RFPOpen1.001.000.500.001.003.50bothadministration2020 51.30 $ 179.54 YorkvillePolice2020 $ 76.54 $ 267.88 $ (88.33) -33% $ 65,000.00 $ 63,760.00 $ - $ (1,240.00) -2% $ (1,328.33)Yorkville2020Police Police Department Facilities Analysis RFQITB/RFPOpen2.000.000.000.000.002.00bothadministration2020 51.30 $ 102.60 YorkvillePolice2020 $ 76.54 $ 153.07 $ (50.48) -33% $ - $ - $ - $ - 0% $ (50.48)Yorkville2020Police Surplus - City Vehicles - 2006 Impala (0558)SurplusComplete0.502.001.500.501.005.50bothadministration2020 51.30 $ 282.14 YorkvillePolice2020 $ 76.54 $ 420.95 $ (138.81) -33% $ - $ - $ 400.00 $ 400.00 0% $ 261.19 Yorkville2020Police Surplus - City Vehicles - 2011 Crown Victoria (2003)SurplusComplete0.501.751.000.501.004.75bothadministration2020 51.30 $ 243.67 YorkvillePolice2020 $ 76.54 $ 363.55 $ (119.88) -33% $ - $ - $ 550.00 $ 550.00 0% $ 430.12 Yorkville2020Police Surplus - City Vehicles - 2012 Impala (3024)SurplusComplete2.503.002.001.503.0012.00bothadministration2020 51.30 $ 615.58 YorkvillePolice2020 $ 76.54 $ 918.43 $ (302.86) -33% $ - $ - $ - $ - 0% $ (302.86)Yorkville2020Police Surplus - City Vehicles - 2013 Tahoe (7658)SurplusComplete1.003.503.500.003.0011.00bothadministration2020 51.30 $ 564.28 YorkvillePolice2020 $ 76.54 $ 841.90 $ (277.62) -33% $ - $ - $ 6,068.00 $ 6,068.00 0% $ 5,790.38 Yorkville2020Police Surplus - Equipment (Cameras)SurplusComplete1.003.002.000.501.007.50bothadministration2020 51.30 $ 384.73 YorkvillePolice2020 $ 76.54 $ 574.02 $ (189.29) -33% $ - $ - $ 112.50 $ 112.50 0% $ (76.79)Yorkville2020Police Surplus - Equipment (Laptops)SurplusComplete1.001.002.000.501.506.00bothadministration2020 51.30 $ 307.79 YorkvillePolice2020 $ 76.54 $ 459.22 $ (151.43) -33% $ - $ - $ - $ - 0% $ (151.43)Yorkville2020Police Surplus - Equipment (Radios)SurplusComplete4.0012.008.002.004.0030.00bothadministration2020 51.30 $ 1,538.94 YorkvillePolice2020 $ 76.54 $ 2,296.09 $ (757.15) -33% $ - $ - $ 1,674.00 $ 1,674.00 0% $ 916.85 Yorkville2020Police Surplus - Equipment (Tasers)SurplusComplete1.002.502.000.502.008.00bothadministration2020 51.30 $ 410.38 YorkvillePolice2020 $ 76.54 $ 612.29 $ (201.91) -33% $ - $ - $ - $ - 0% $ (201.91)Yorkville2020Police Surplus - Equipment SurplusSurplusComplete2.001.009.000.002.0014.00bothadministration2020 51.30 $ 718.17 YorkvillePolice2020 $ 76.54 $ 1,071.51 $ (353.34) -33% $ - $ - $ 1,588.00 $ 1,588.00 0% $ 1,234.66 Yorkville2020 Public Works 2020 Road Program BidITB/RFPComplete0.001.001.000.000.502.50bothadministration2020 51.30 $ 128.24 YorkvillePublic Works2020 $ 88.28 $ 220.69 $ (92.45) -42% $ - $ - $ - $ - 0% $ (92.45)Yorkville2020 Public Works Barricade ResearchQuotesComplete1.000.500.500.000.502.50bothadministration2020 51.30 $ 128.24 YorkvillePublic Works2020 $ 88.28 $ 220.69 $ (92.45) -42% $ - $ - $ - $ - 0% $ (92.45)Yorkville2020 Public Works Countryside Lift Station Basement PaintingITB/RFPOpen2.005.002.000.004.5013.50bothadministration2020 51.30 $ 692.52 YorkvillePublic Works2020 $ 88.28 $ 1,191.73 $ (499.21) -42% $ 75,000.00 $ - $ - $ (75,000.00) -100% $ (75,499.21)Yorkville2020 Public Works Downtown Fence/Railing ITB/RFPOn Hold0.000.500.000.000.000.50bothadministration2020 51.30 $ 25.65 YorkvillePublic Works2020 $ 88.28 $ 44.14 $ (18.49) -42% $ - $ - $ - $ - 0% $ (18.49)Yorkville2020 Public Works EEI Sealed Bid Process DevelopmentResearchComplete1.001.001.500.001.004.50bothadministration2020 51.30 $ 230.84 YorkvillePublic Works2020 $ 88.28 $ 397.24 $ (166.40) -42% $ - $ - $ - $ - 0% $ (166.40)Yorkville2020 Public Works Elizabeth Street BidITB/RFPOpen0.001.000.000.000.501.50bothadministration2020 51.30 $ 76.95 YorkvillePublic Works2020 $ 88.28 $ 132.41 $ (55.47) -42% $ - $ - $ - $ - 0% $ (55.47)Yorkville2020 Public Works Equipment - Salt Spreader PurchasePurchaseComplete1.000.500.500.001.003.00bothadministration2020 51.30 $ 153.89 YorkvillePublic Works2020 $ 88.28 $ 264.83 $ (110.93) -42% $ - $ - $ - $ - 0% $ (110.93)Yorkville2020 Public Works Equipment -Sonetic Headset PurchasePurchaseComplete0.500.500.500.000.502.00bothadministration2020 51.30 $ 102.60 YorkvillePublic Works2020 $ 88.28 $ 176.55 $ (73.96) -42% $ - $ - $ - $ - 0% $ (73.96)Yorkville2020 Public Works Equipment -Truck LiftPurchaseComplete1.000.500.500.000.502.50bothadministration2020 51.30 $ 128.24 YorkvillePublic Works2020 $ 88.28 $ 220.69 $ (92.45) -42% $ - $ - $ - $ - 0% $ (92.45)Yorkville2020 Public Works Fleet - Hydraulic truck lift (2 post) & Toolbox with toolsPurchaseOpen2.502.500.000.000.005.00bothadministration2020 51.30 $ 256.49 YorkvillePublic Works2020 $ 88.28 $ 441.38 $ (184.89) -42% $ 10,000.00 $ - $ - $ (10,000.00) -100% $ (10,184.89)Yorkville2020 Public Works Fleet - One Ton Utility Truck PurchasePurchaseOpen4.006.001.000.002.5013.50bothadministration2020 51.30 $ 692.52 YorkvillePublic Works2020 $ 88.28 $ 1,191.73 $ (499.21) -42% $ 57,000.00 $ - $ - $ (57,000.00) -100% $ (57,499.21)Yorkville2020 Public Works Fleet - Two Rehab Chassis, Plows and Salt Spreaders PurchasePurchaseComplete2.001.502.000.502.508.50bothadministration2020 51.30 $ 436.03 YorkvillePublic Works2020 $ 88.28 $ 750.35 $ (314.31) -42% $ - $ - $ - $ - 0% $ (314.31)Yorkville2020 Public Works Fox Hill and Sunflower Estates SSA Maintenance RFPITB/RFPOpen3.002.000.000.004.009.00bothadministration2020 51.30 $ 461.68 YorkvillePublic Works2020 $ 88.28 $ 794.49 $ (332.80) -42% $ - $ - $ - $ - 0% $ (332.80)Yorkville2020 Public Works Fox Hill and Sunflower Estates SSA Management RFPITB/RFPOpen1.000.500.000.002.003.50bothadministration2020 51.30 $ 179.54 YorkvillePublic Works2020 $ 88.28 $ 308.97 $ (129.42) -42% $ - $ - $ - $ - 0% $ (129.42)Yorkville2020 Public Works Fuel Station ITBITB/RFPOn Hold1.501.501.000.003.007.00bothadministration2020 51.30 $ 359.09 YorkvillePublic Works2020 $ 88.28 $ 617.93 $ (258.85) -42% $ 55,000.00 $ - $ - $ (55,000.00) -100% $ (55,258.85)Yorkville2020 Public Works LED Street Lighting Project ResearchResearchOn Hold2.001.003.500.000.006.50bothadministration2020 51.30 $ 333.44 YorkvillePublic Works2020 $ 88.28 $ 573.79 $ (240.36) -42% $ - $ - $ - $ - 0% $ (240.36)Yorkville2020 Public Works Materials Storage Shed ITBITB/RFPComplete1.501.503.500.002.509.00bothadministration2020 51.30 $ 461.68 YorkvillePublic Works2020 $ 88.28 $ 794.49 $ (332.80) -42% $ 400,000.00 $ 250,000.00 $ - $ (150,000.00) -38% $ (150,332.80)Yorkville2020 Public Works Public Works Facilities Analysis RFQITB/RFPOn Hold5.006.0011.000.0018.0040.00bothadministration2020 51.30 $ 2,051.92 YorkvillePublic Works2020 $ 88.28 $ 3,531.05 $ (1,479.13) -42% $ - $ - $ - $ - 0% $ (1,479.13)Yorkville2020 Public Works Raintree Street Lighting ProjectITB/RFPOpen2.005.002.000.004.5013.50bothadministration2020 51.30 $ 692.52 YorkvillePublic Works2020 $ 88.28 $ 1,191.73 $ (499.21) -42% $ - $ - $ - $ - 0% $ (499.21)Yorkville2020 Public Works SCADA SystemITB/RFPOn Hold0.000.500.000.000.000.50bothadministration2020 51.30 $ 25.65 YorkvillePublic Works2020 $ 88.28 $ 44.14 $ (18.49) -42% $ 10,000.00 $ - $ - $ (10,000.00) -100% $ (10,018.49)Yorkville2020 Public Works Service ContractsContract/PSAOpen3.005.003.000.004.0015.00bothadministration2020 51.30 $ 769.47 YorkvillePublic Works2020 $ 88.28 $ 1,324.14 $ (554.67) -42% $ - $ - $ - $ - 0% $ (554.67)Yorkville2020 Public Works Snow Removal Services RFPITB/RFPOn Hold2.000.501.000.002.005.50bothadministration2020 51.30 $ 282.14 YorkvillePublic Works2020 $ 88.28 $ 485.52 $ (203.38) -42% $ - $ - $ - $ - 0% $ (203.38)Yorkville2020 Public Works Surplus - City Vehicles - 2003 Ford (2303)SurplusComplete0.501.751.000.501.004.75bothadministration2020 51.30 $ 243.67 YorkvillePublic Works2020 $ 88.28 $ 419.31 $ (175.65) -42% $ - $ - $ 400.00 $ 400.00 0% $ 224.35 Yorkville2020 Public Works Surplus - City Vehicles - 5 vehiclesSurplusComplete4.503.007.004.002.5021.00bothadministration2020 51.30 $ 1,077.26 YorkvillePublic Works2020 $ 88.28 $ 1,853.80 $ (776.54) -42% $ - $ - $ 2,250.00 $ 2,250.00 0% $ 1,473.46 Yorkville2020 Public Works Water Tower Painting ITBITB/RFPOn Hold1.001.750.000.002.004.75bothadministration2020 51.30 $ 243.67 YorkvillePublic Works2020 $ 88.28 $ 419.31 $ (175.65) -42% $ - $ - $ - $ - 0% $ (175.65)Yorkville2020 Public Works Well 4 Autotransformer PurchaseITB/RFPComplete1.001.000.500.001.504.00bothadministration2020 51.30 $ 205.19 YorkvillePublic Works2020 $ 88.28 $ 353.10 $ (147.91) -42% $ 45,000.00 $ 44,000.00 $ - $ (1,000.00) -2% $ (1,147.91)TOTALS356.50358.50272.5027.50301.501316.50 $ 67,208.05 $ 105,225.04 $ (38,016.99) -36% $ 1,337,817.27 $ 656,667.80 $ 14,866.50 $ (666,282.97) -51% $ (704,299.96)53 Other Inter-Licenses &Fines &Charges Investment Reimb-Miscel-Land Financing Fund FUND Taxes governmental Permits Forfeits for Services Earnings ursements laneous Cash Sources Total General Fund 11,640,828 2,770,234 474,500 113,000 1,703,239 89,878 88,000 20,000 - 35,000 16,934,679 Special Revenue Funds Motor Fuel Tax - 809,598 - - - 4,263 - - - - 813,861 Parks and Recreation - - - - 650,000 1,300 - 226,716 - 1,314,316 2,192,332 Land Cash - - - - - - - - 33,858 - 33,858 Countryside TIF 153,965 - - - - - - - - - 153,965 Downtown TIF 76,000 - - - - - - - - - 76,000 Downtown TIF II 25,000 - - - - - - - - - 25,000 Fox Hill SSA 16,034 - - - - - - - - - 16,034 Sunflower SSA 20,363 - - - - - - - - - 20,363 Debt Service Fund - - 8,000 - - - - - - 315,225 323,225 Capital Project Funds Vehicle & Equipment - - 109,500 8,800 289,059 1,000 43,000 1,000 - - 452,359 City-Wide Capital - - 141,000 - 780,000 1,098 151,572 2,000 - 260,000 1,335,670 Enterprise Funds Water - - - - 4,350,250 22,557 - 100,260 - 179,020 4,652,087 Sewer - - - - 1,635,650 7,473 - - - 174,744 1,817,867 Library Funds Library Operations 1,562,000 25,250 - 8,500 12,300 8,959 - 3,750 - 26,584 1,647,343 Library Capital - - 50,000 - - 500 - - - - 50,500 TOTAL REVENUES 13,494,190 3,605,082 783,000 130,300 9,420,498 137,028 282,572 353,726 33,858 2,304,889 30,545,143 United City of Yorkville Revenues by Category Fiscal Year 2021 54 Other Contractual Capital Developer Debt Financing Fund FUND Salaries Benefits Services Supplies Outlay Contingency Commitments Service Uses Total General Fund 5,457,149 3,396,428 5,624,652 285,581 - 80,000 - - 2,090,869 16,934,679 Special Revenue Funds Motor Fuel Tax - - - 175,000 942,462 - - - - 1,117,462 Parks and Recreation 1,172,012 490,032 392,565 507,185 - - - - - 2,561,794 Land Cash - - 5,287 - 145,000 - - - - 150,287 Countryside TIF - - 14,262 - - - - 208,311 - 222,573 Downtown TIF - - 76,548 - 17,488 - - 212,200 - 306,236 Downtown TIF II - - 22,500 - - - - - - 22,500 Fox Hill SSA - - 37,326 - - - - - - 37,326 Sunflower SSA - - 20,326 - - - - - - 20,326 Debt Service Fund - - 475 - - - - 322,750 - 323,225 Capital Project Funds Vehicle & Equipment - - 11,100 6,664 563,400 - - 71,570 - 652,734 City-Wide Capital - - 250,964 127,000 779,950 - - 321,338 138,895 1,618,147 Enterprise Funds Water 509,530 242,997 1,079,661 359,273 1,333,243 - - 2,305,935 - 5,830,639 Sewer 256,061 149,064 234,411 68,256 204,361 - - 1,300,798 75,125 2,288,076 Library Funds Library Operations 479,742 181,677 152,448 25,300 - - - 827,088 - 1,666,255 Library Capital - - 3,500 72,000 - - - - - 75,500 TOTAL EXPENDITURES 7,874,494 4,460,198 7,926,025 1,626,259 3,985,904 80,000 - 5,569,990 2,304,889 33,827,759 United City of Yorkville Expenditures by Category Fiscal Year 2021 55 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 FUND Actual Actual Budget Projected Budget Projected Projected Projected Projected General Fund 6,496,373 6,879,823 5,468,778 7,287,159 7,287,159 6,579,336 5,415,351 4,297,675 2,889,421 Special Revenue Funds Motor Fuel Tax 698,493 635,382 428,536 648,924 345,323 159,463 50,543 (5,331) (44,123) Parks and Recreation 473,852 452,914 312,946 369,462 - - - - - Land Cash (278,204) 211,832 62,362 145,673 29,244 (24,547) (6,022) (6,688) (7,660) Countryside TIF (459,819) (422,459) (1,077,343) (1,141,344) (1,209,952) (1,146,977) (1,005,229) (855,346) (695,576) Downtown TIF (681,305) (1,024,518) (1,194,280) (1,242,840) (1,473,076) (1,694,550) (1,705,873) (1,716,472) (1,729,565) Downtown TIF II - (2,736) (10,000) (68,565) (66,065) (63,565) (43,565) (23,565) (2,109) Fox Hill SSA 6,556 10,485 9,954 5,678 (15,614) (36,084) (27,298) (15,704) 129 Sunflower SSA (21,251) (22,626) (28,236) (18,667) (18,630) (16,526) (12,246) (7,238) (71) Debt Service Fund - - - - - - - - - Capital Project Funds Vehicle & Equipment 357,246 496,042 263,801 465,388 265,013 261,839 258,665 255,491 252,317 City-Wide Capital 388,897 629,429 (30,817) 371,437 88,960 (37,551) 48,179 25,643 (3,167) Enterprise Funds * Water 2,584,259 3,533,027 1,952,155 3,003,158 1,824,606 1,303,595 962,107 2,170,141 3,563,036 Sewer 1,411,053 1,110,251 705,765 1,075,504 605,295 600,902 803,368 1,330,287 1,681,710 Library Funds Library Operations 510,355 554,271 474,039 574,688 555,776 522,754 475,280 412,978 336,370 Library Capital 58,443 83,260 31,274 129,485 104,485 79,235 53,985 28,735 17,125 Totals 11,544,948 13,124,377 7,368,934 11,605,140 8,322,524 6,487,324 5,267,245 5,890,606 6,257,837 *Fund Balance Equivalent United City of Yorkville Fund Balance History Fiscal Years 2018 - 2025 56 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 FUND Actual Actual Budget Projected Budget Projected Projected Projected Projected General Fund 15,502,203 16,422,323 16,469,238 16,844,855 16,934,679 17,306,469 17,612,291 17,906,815 18,203,891 Special Revenue Funds Motor Fuel Tax 504,253 546,082 534,904 728,829 813,861 903,928 919,125 935,126 952,208 Parks and Recreation 1,997,807 2,169,060 2,244,988 2,293,466 2,192,332 2,600,874 2,683,428 2,742,037 2,811,826 Land Cash 135,200 867,591 58,435 38,876 33,858 25,760 24,354 5,454 5,454 Countryside TIF 198,294 198,918 232,318 203,884 153,965 286,900 365,501 374,639 384,005 Downtown TIF 876,186 78,434 80,000 75,759 76,000 78,000 80,000 80,000 80,000 Downtown TIF II - - - 24,171 25,000 33,000 33,000 39,000 39,560 Fox Hill SSA 9,366 13,381 13,381 13,382 16,034 20,012 24,432 28,852 33,272 Sunflower SSA 13,480 15,639 18,140 18,140 20,363 22,586 24,926 27,266 29,606 Debt Service Fund 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - Capital Project Funds Vehicle & Equipment 441,978 491,695 207,368 1,066,126 452,359 456,431 554,114 404,456 404,155 City-Wide Capital 2,799,288 2,858,794 4,172,029 1,541,100 1,335,670 4,078,364 1,033,712 1,038,379 1,293,000 Enterprise Funds Water 4,868,202 4,797,761 4,699,931 4,649,405 4,652,087 4,815,621 4,988,998 5,194,137 5,404,952 Sewer 2,849,832 2,423,306 2,149,679 2,234,550 1,817,867 2,265,564 2,714,415 2,899,947 2,945,937 Library Funds Library Operations 1,479,794 1,548,772 1,576,751 1,590,113 1,647,343 1,683,548 1,714,326 1,758,100 1,780,537 Library Capital 100,537 105,192 50,100 113,725 50,500 50,250 50,250 50,250 50,250 TOTAL REVENUES 32,097,695 32,861,673 32,831,287 31,760,406 30,545,143 34,956,682 33,152,947 33,484,458 34,418,653 United City of Yorkville Revenue Budget Summary - All Funds Fiscal Years 2018 - 2025 57 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 FUND Actual Actual Budget Projected Budget Projected Projected Projected Projected General Fund 15,219,914 16,038,880 16,783,649 16,437,519 16,934,679 18,014,292 18,776,276 19,024,491 19,612,145 Special Revenue Funds Motor Fuel Tax 597,982 609,195 816,718 715,287 1,117,462 1,089,788 1,028,045 991,000 991,000 Parks and Recreation 1,969,832 2,189,999 2,349,081 2,376,918 2,561,794 2,600,874 2,683,428 2,742,037 2,811,826 Land Cash 663,720 377,555 104,850 105,035 150,287 79,551 5,829 6,120 6,426 Countryside TIF 162,360 161,559 923,808 922,769 222,573 223,925 223,753 224,756 224,235 Downtown TIF 1,655,046 421,646 426,484 294,081 306,236 299,474 91,323 90,599 93,093 Downtown TIF II - 2,736 35,000 90,000 22,500 30,500 13,000 19,000 18,104 Fox Hill SSA 17,552 9,453 30,977 18,189 37,326 40,482 15,646 17,258 17,439 Sunflower SSA 18,957 17,013 13,977 14,181 20,326 20,482 20,646 22,258 22,439 Debt Service Fund 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - Capital Project Funds Vehicle & Equipment 355,138 352,900 571,726 1,096,780 652,734 459,605 557,288 407,630 407,329 City-Wide Capital 3,765,921 2,618,264 4,798,408 1,799,092 1,618,147 4,204,875 947,982 1,060,915 1,321,810 Enterprise Funds Water 5,110,084 3,848,997 5,779,725 5,179,274 5,830,639 5,336,632 5,330,486 3,986,103 4,012,057 Sewer 2,816,811 2,724,110 2,546,355 2,269,297 2,288,076 2,269,957 2,511,949 2,373,028 2,594,514 Library Fund Library Operations 1,458,497 1,504,857 1,620,345 1,569,696 1,666,255 1,716,570 1,761,800 1,820,402 1,857,145 Library Capital 61,999 80,375 75,500 67,500 75,500 75,500 75,500 75,500 61,860 TOTAL EXPENDITURES 34,195,088 31,282,264 37,200,628 33,279,643 33,827,759 36,791,882 34,373,026 32,861,097 34,051,422 United City of Yorkville Expenditure Budget Summary - All Funds Fiscal Years 2018 - 2025 58 Beginning Budgeted Budgeted Surplus Ending FUND Fund Balance Revenues Expenditures (Deficit)Fund Balance General Fund 7,287,159 16,934,679 16,934,679 - 7,287,159 Special Revenue Funds Motor Fuel Tax 648,924 813,861 1,117,462 (303,601) 345,323 Parks and Recreation 369,462 2,192,332 2,561,794 (369,462) - Land Cash 145,673 33,858 150,287 (116,429) 29,244 Countryside TIF (1,141,344) 153,965 222,573 (68,608) (1,209,952) Downtown TIF (1,242,840) 76,000 306,236 (230,236) (1,473,076) Downtown TIF II (68,565) 25,000 22,500 2,500 (66,065) Fox Hill SSA 5,678 16,034 37,326 (21,292) (15,614) Sunflower SSA (18,667) 20,363 20,326 37 (18,630) Debt Service Fund - 323,225 323,225 - - Capital Project Funds Vehicle & Equipment 465,388 452,359 652,734 (200,375) 265,013 City-Wide Capital 371,437 1,335,670 1,618,147 (282,477) 88,960 Enterprise Funds * Water 3,003,158 4,652,087 5,830,639 (1,178,552) 1,824,606 Sewer 1,075,504 1,817,867 2,288,076 (470,209) 605,295 Library Funds Library Operations 574,688 1,647,343 1,666,255 (18,912) 555,776 Library Capital 129,485 50,500 75,500 (25,000) 104,485 Totals 11,605,140 30,545,143 33,827,759 (3,282,616) 8,322,524 *Fund Balance Equivalent United City of Yorkville Fiscal Year 2021 Budget Fund Balance Summary 59 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Taxes10,962,693 11,232,397 11,388,715 11,424,909 11,640,828 11,835,084 12,027,100 12,221,913 12,419,563 Intergovernmental2,296,435 2,725,393 2,703,232 2,873,570 2,770,234 3,003,526 3,071,979 3,140,262 3,211,114 Licenses & Permits364,499 552,416 413,500 500,000 474,500 424,500 424,500 424,500 424,500 Fines & Forfeits123,617 100,726 125,400 80,250 113,000 113,000 113,000 113,000 113,000 Charges for Service1,508,994 1,598,662 1,616,211 1,664,939 1,703,239 1,742,133 1,788,682 1,836,628 1,886,013 Investment Earnings49,018 90,321 80,000 159,952 89,878 81,226 80,030 63,512 42,701 Reimbursements85,579 66,824 75,000 85,035 88,000 52,000 52,000 52,000 52,000 Miscellaneous19,243 25,667 20,000 21,200 20,000 20,000 20,000 20,000 20,000 Other Financing Sources92,125 29,917 47,180 35,000 35,000 35,000 35,000 35,000 35,000 Total Revenue15,502,203 16,422,323 16,469,238 16,844,855 16,934,679 17,306,469 17,612,291 17,906,815 18,203,891 ExpendituresSalaries4,522,164 4,726,744 5,206,755 5,255,703 5,457,149 5,730,958 5,893,722 6,091,669 6,264,344 Benefits2,905,833 2,901,328 3,273,617 3,156,402 3,396,428 3,616,645 3,789,419 3,977,137 4,169,778 Contractual Services4,780,199 5,038,155 5,270,379 5,093,110 5,624,652 5,503,468 5,520,997 5,496,606 5,565,951 Supplies231,954 332,370 452,498 370,563 285,581 270,662 274,460 285,153 288,153 Contingency- - - - 80,000 50,000 50,000 50,000 50,000 Other Financing Uses2,779,764 3,040,283 2,580,400 2,561,741 2,090,869 2,842,559 3,247,678 3,123,926 3,273,919 Total Expenditures15,219,914 16,038,880 16,783,649 16,437,519 16,934,679 18,014,292 18,776,276 19,024,491 19,612,145 Surplus (Deficit)282,289 383,443 (314,411) 407,336 - (707,823) (1,163,985) (1,117,676) (1,408,254) Ending Fund Balance6,496,373 6,879,823 5,468,778 7,287,159 7,287,159 6,579,336 5,415,351 4,297,675 2,889,421 42.68% 42.89% 32.58% 44.33% 43.03% 36.52% 28.84% 22.59% 14.73%GENERAL FUND (01)The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. $0$2,000$4,000$6,000$8,000ThousandsFund Balance60 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected Projected 01-000-40-00-4000 PROPERTY TAXES - CORPORATE LEVY 2,129,984 2,191,159 2,119,323 2,123,744 2,107,099 2,144,661 2,187,478 2,229,964 2,271,943 01-000-40-00-4010 PROPERTY TAXES - POLICE PENSION 963,908 958,476 1,105,927 1,108,182 1,230,604 1,268,042 1,300,225 1,332,739 1,365,760 01-000-40-00-4030 MUNICIPAL SALES TAX 3,002,133 3,070,663 3,151,800 3,220,000 3,284,400 3,350,088 3,417,090 3,485,432 3,555,141 01-000-40-00-4035 NON-HOME RULE SALES TAX 2,325,623 2,358,568 2,432,700 2,445,000 2,493,900 2,543,778 2,594,654 2,646,547 2,699,478 01-000-40-00-4040 ELECTRIC UTILITY TAX 702,111 730,949 710,000 715,000 715,000 715,000 715,000 715,000 715,000 01-000-40-00-4041 NATURAL GAS UTILITY TAX 251,555 277,380 250,000 265,000 265,000 265,000 265,000 265,000 265,000 01-000-40-00-4043 EXCISE TAX 334,595 329,742 313,625 255,000 246,075 237,462 229,151 221,131 213,391 01-000-40-00-4044 TELEPHONE UTILITY TAX 8,340 8,340 8,340 8,340 8,340 8,340 8,340 8,340 8,340 01-000-40-00-4045 CABLE FRANCHISE FEES 290,669 301,100 290,000 300,000 300,000 300,000 300,000 300,000 300,000 01-000-40-00-4050 HOTEL TAX 79,602 77,563 80,000 80,000 80,000 80,000 80,000 80,000 80,000 01-000-40-00-4055 VIDEO GAMING TAX 119,733 145,734 140,000 140,000 140,000 140,000 140,000 140,000 140,000 01-000-40-00-4060 AMUSEMENT TAX 199,974 208,315 205,000 205,000 205,000 205,000 205,000 205,000 205,000 01-000-40-00-4065 ADMISSIONS TAX 130,766 148,133 140,000 146,143 145,000 145,000 145,000 145,000 145,000 01-000-40-00-4070 BUSINESS DISTRICT TAX - KENDALL MRKT 374,631 362,874 382,500 358,000 365,160 372,463 379,912 387,510 395,260 01-000-40-00-4071 BUSINESS DISTRICT TAX - DOWNTOWN 24,663 37,075 35,000 30,000 30,000 35,000 35,000 35,000 35,000 01-000-40-00-4072 BUSINESS DISTRICT TAX - COUNTRYSIDE 9,865 10,436 10,000 10,000 10,000 10,000 10,000 10,000 10,000 01-000-40-00-4075 AUTO RENTAL TAX 14,541 15,890 14,500 15,500 15,250 15,250 15,250 15,250 15,250 01-000-41-00-4100 STATE INCOME TAX 1,640,291 1,966,699 1,916,366 2,040,110 1,897,310 2,064,786 2,106,082 2,148,203 2,191,167 01-000-41-00-4105 LOCAL USE TAX 474,797 578,328 602,966 640,090 675,281 740,185 762,391 785,263 808,820 01-000-41-00-4106 CANNABIS EXCISE TAX - - - 618 15,218 16,680 17,181 17,696 18,227 01-000-41-00-4110 ROAD & BRIDGE TAX 131,612 128,668 130,000 131,199 130,000 130,000 135,000 135,000 140,000 01-000-41-00-4120 PERSONAL PROPERTY TAX 14,932 16,154 17,000 16,500 16,500 16,500 16,500 16,500 16,500 01-000-41-00-4160 FEDERAL GRANTS 11,716 13,553 15,000 13,000 14,925 14,375 13,825 16,600 15,400 01-000-41-00-4168 22,201 18,695 21,000 18,553 20,000 20,000 20,000 20,000 20,000 01-000-41-00-4170 STATE GRANTS - 2,413 - 11,639 - - - - - 01-000-41-00-4182 MISC INTERGOVERNMENTAL 886 883 900 1,861 1,000 1,000 1,000 1,000 1,000 01-000-42-00-4200 LIQUOR LICENSES 56,465 65,819 56,000 65,000 65,000 65,000 65,000 65,000 65,000 01-000-42-00-4205 OTHER LICENSES & PERMITS 9,472 10,395 7,500 10,000 9,500 9,500 9,500 9,500 9,500 01-000-42-00-4210 BUILDING PERMITS 298,562 476,202 350,000 425,000 400,000 350,000 350,000 350,000 350,000 01-000-43-00-4310 CIRCUIT COURT FINES 44,597 37,822 45,000 35,000 40,000 40,000 40,000 40,000 40,000 01-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 27,250 26,275 30,000 25,000 27,500 27,500 27,500 27,500 27,500 01-000-43-00-4323 OFFENDER REGISTRATION FEES 695 420 400 250 500 500 500 500 500 01-000-43-00-4325 POLICE TOWS 51,075 36,209 50,000 20,000 45,000 45,000 45,000 45,000 45,000 01-000-44-00-4400 GARBAGE SURCHARGE 1,135,035 1,203,851 1,224,875 1,266,000 1,297,650 1,330,091 1,369,994 1,411,094 1,453,427 01-000-44-00-4405 UB COLLECTION FEES 163,782 178,775 165,000 165,000 165,000 165,000 165,000 165,000 165,000 01-000-44-00-4407 LATE PENALTIES - GARBAGE 21,213 21,649 21,000 25,000 25,000 25,000 25,000 25,000 25,000 01-000-44-00-4415 ADMINISTRATIVE CHARGEBACK 188,064 194,387 204,836 204,836 215,089 221,542 228,188 235,034 242,086 01-000-44-00-4474 POLICE SPECIAL DETAIL 900 - 500 4,103 500 500 500 500 500 01-000-45-00-4500 40,479 90,321 80,000 120,000 89,878 81,226 80,030 63,512 42,701 GENERAL FUND - 01 Description INVESTMENT EARNINGS STATE GRANTS - TRAFFIC SIGNAL MAINTENANCE 61 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-000-45-00-4550 GAIN ON INVESTMENT 8,539 - - 39,952 - - - - - 01-000-46-00-4604 REIMB - ENGINEERING EXPENSES 1,154 - 25,000 11,035 25,000 25,000 25,000 25,000 25,000 01-000-46-00-4680 REIMB - LIABILITY INSURANCE 11,582 2,809 10,000 15,000 15,000 15,000 15,000 15,000 15,000 01-000-46-00-4685 REIMB - CABLE CONSORTIUM 35,217 36,358 35,000 36,000 36,000 - - - - 01-000-46-00-4690 REIMB - MISCELLANEOUS 37,626 27,657 5,000 23,000 12,000 12,000 12,000 12,000 12,000 01-000-48-00-4820 RENTAL INCOME 7,100 7,435 7,000 7,000 7,000 7,000 7,000 7,000 7,000 01-000-48-00-4850 MISCELLANEOUS INCOME 12,143 18,232 13,000 14,200 13,000 13,000 13,000 13,000 13,000 01-000-49-00-4916 TRANSFER FROM CW MUNICIPAL BUILDING 92,125 29,917 47,180 35,000 35,000 35,000 35,000 35,000 35,000 Revenue 15,502,203 16,422,323 16,469,238 16,844,855 16,934,679 17,306,469 17,612,291 17,906,815 18,203,891 62 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 518,618 573,048 600,095 592,100 611,747 628,254 645,257 693,070 711,108 Benefits 201,497 216,185 220,528 221,195 214,050 226,385 240,417 255,180 269,298 Contractual Services 131,910 135,229 134,061 143,032 150,031 157,938 165,036 159,234 165,875 Supplies 8,832 10,280 10,000 10,000 19,000 10,000 10,000 10,000 10,000 Total Administration 860,857 934,742 964,684 966,327 994,828 1,022,577 1,060,710 1,117,484 1,156,281 ADMINISTRATION DEPARTMENT The Administration Department includes both elected official and management expenditures. The executive and legislative branches consist of the Mayor and an eight member City Council. The city administrator is hired by the Mayor with the consent of the City Council. City staff report to the city administrator. It is the role of the city administrator to direct staff in the daily administration of City services. $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 Thousands63 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Administration 01-110-50-00-5001 SALARIES - MAYOR 9,970 9,570 11,000 10,000 10,500 10,500 10,500 18,000 18,000 01-110-50-00-5002 SALARIES - LIQUOR COMM 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 01-110-50-00-5003 SALARIES - CITY CLERK 7,035 7,087 - 600 - - - - - 01-110-50-00-5004 SALARIES - CITY TREASURER 1,000 1,000 - - - - - - - 01-110-50-00-5005 SALARIES - ALDERMAN 48,225 46,825 50,000 49,000 50,000 50,000 50,000 72,800 72,800 01-110-50-00-5010 SALARIES - ADMINISTRATION 451,388 507,566 538,095 531,500 550,247 566,754 583,757 601,270 619,308 01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 48,542 51,208 49,367 53,000 62,251 64,893 68,533 72,152 74,317 01-110-52-00-5214 FICA CONTRIBUTION 35,304 38,889 41,686 41,686 43,010 44,300 45,629 46,998 48,408 01-110-52-00-5216 GROUP HEALTH INSURANCE 109,134 116,611 120,064 117,098 100,142 108,153 116,805 126,149 136,241 01-110-52-00-5222 GROUP LIFE INSURANCE 543 494 428 428 428 432 436 440 444 01-110-52-00-5223 DENTAL INSURANCE 7,013 7,853 7,853 7,853 7,089 7,443 7,815 8,206 8,616 01-110-52-00-5224 VISION INSURANCE 961 1,130 1,130 1,130 1,130 1,164 1,199 1,235 1,272 01-110-54-00-5410 TUITION REIMBURSEMENT 5,110 12,864 - - - - - - - 01-110-54-00-5412 TRAINING & CONFERENCES 16,060 10,167 17,000 17,000 16,000 17,000 17,000 17,000 17,000 01-110-54-00-5415 TRAVEL & LODGING 11,408 6,952 10,000 10,000 10,000 10,000 10,000 10,000 10,000 01-110-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 2,081 3,767 3,767 - 3,634 8,334 - 3,970 01-110-54-00-5426 PUBLISHING & ADVERTISING 2,547 2,269 5,000 5,000 4,000 5,000 5,000 5,000 5,000 01-110-54-00-5430 PRINTING & DUPLICATING 4,139 2,456 3,250 3,250 3,250 3,250 3,250 3,250 3,250 01-110-54-00-5440 TELECOMMUNICATIONS 17,634 17,788 19,000 19,000 22,300 22,300 22,300 22,300 22,300 01-110-54-00-5448 FILING FEES 51 183 500 500 500 500 500 500 500 01-110-54-00-5451 CODIFICATION 2,864 7,808 5,000 5,000 10,000 10,000 10,000 10,000 10,000 01-110-54-00-5452 POSTAGE & SHIPPING 1,802 1,518 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-110-54-00-5460 DUES & SUBSCRIPTIONS 19,620 21,775 20,000 20,000 22,000 22,000 22,000 22,000 22,000 01-110-54-00-5462 PROFESSIONAL SERVICES 10,451 6,791 12,000 12,000 12,000 12,000 12,000 12,000 12,000 01-110-54-00-5480 UTILITIES 26,800 29,317 20,787 30,000 31,800 33,708 35,730 37,874 40,146 01-110-54-00-5485 RENTAL & LEASE PURCHASE 2,102 1,844 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-110-54-00-5488 OFFICE CLEANING 11,322 11,416 11,757 11,515 12,181 12,546 12,922 13,310 13,709 01-110-56-00-5610 OFFICE SUPPLIES 8,832 10,280 10,000 10,000 19,000 10,000 10,000 10,000 10,000 860,857 934,742 964,684 966,327 994,828 1,022,577 1,060,710 1,117,484 1,156,281 64 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 251,587 271,575 301,372 293,000 324,856 334,602 344,640 354,979 365,628 Benefits 106,348 112,499 119,719 110,903 124,708 131,942 140,177 148,841 157,124 Contractual Services 84,202 88,505 110,150 105,900 111,857 116,416 120,576 120,638 120,703 Supplies 1,898 1,345 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total Finance 444,035 473,924 533,741 512,303 563,921 585,460 607,893 626,958 645,955 FINANCE DEPARTMENT The Finance Department is responsible for the accounting, internal controls, external reporting and auditing of all financial transactions. The Finance Department is in charge of preparing for the annual audit, utility billing, receivables, payables, treasury management and payroll and works with administration in the preparation of the annual budget. Personnel are budgeted in the General and Water Funds. $0 $100 $200 $300 $400 $500 $600 $700 Thousands65 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Finance 01-120-50-00-5010 SALARIES & WAGES 251,587 271,575 301,372 293,000 324,856 334,602 344,640 354,979 365,628 01-120-52-00-5212 RETIREMENT PLAN CONTRIBUTION 27,110 27,428 27,649 29,500 36,752 38,312 40,461 42,597 43,875 01-120-52-00-5214 FICA CONTRIBUTION 18,776 19,526 21,574 21,574 23,420 24,123 24,847 25,592 26,360 01-120-52-00-5216 GROUP HEALTH INSURANCE 54,102 59,400 64,351 53,684 58,979 63,697 68,793 74,296 80,240 01-120-52-00-5222 GROUP LIFE INSURANCE 334 246 246 246 246 248 250 253 256 01-120-52-00-5223 DENTAL INSURANCE 5,319 5,192 5,192 5,192 4,604 4,834 5,076 5,330 5,597 01-120-52-00-5224 VISION INSURANCE 707 707 707 707 707 728 750 773 796 01-120-54-00-5412 TRAINING & CONFERENCES 3,515 2,432 3,500 3,500 3,500 3,500 3,500 3,500 3,500 01-120-54-00-5414 AUDITING SERVICES 29,000 29,800 34,100 30,600 31,400 35,900 40,000 40,000 40,000 01-120-54-00-5415 TRAVEL & LODGING 446 160 1,000 500 600 600 600 600 600 01-120-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - 1,900 1,900 1,957 2,016 2,076 2,138 2,203 01-120-54-00-5430 PRINTING & DUPLICATING 2,989 2,804 3,500 3,500 3,500 3,500 3,500 3,500 3,500 01-120-54-00-5440 TELECOMMUNICATIONS 1,104 1,165 1,250 1,000 1,000 1,000 1,000 1,000 1,000 01-120-54-00-5452 POSTAGE & SHIPPING 897 991 1,200 1,200 1,200 1,200 1,200 1,200 1,200 01-120-54-00-5460 DUES & SUBSCRIPTIONS 985 1,165 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-120-54-00-5462 PROFESSIONAL SERVICES 43,325 48,322 60,000 60,000 65,000 65,000 65,000 65,000 65,000 01-120-54-00-5485 RENTAL & LEASE PURCHASE 1,941 1,666 2,200 2,200 2,200 2,200 2,200 2,200 2,200 01-120-56-00-5610 OFFICE SUPPLIES 1,898 1,345 2,500 2,500 2,500 2,500 2,500 2,500 2,500 444,035 473,924 533,741 512,303 563,921 585,460 607,893 626,958 645,955 66 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 2,911,083 3,000,199 3,349,248 3,441,000 3,434,608 3,650,576 3,753,763 3,860,046 3,969,517 Benefits 1,915,338 1,878,152 2,175,164 2,069,887 2,213,060 2,360,162 2,463,740 2,572,773 2,687,348 Contractual Services 354,356 288,525 294,812 278,897 331,025 360,534 434,577 356,445 344,612 Supplies 102,776 184,259 116,000 114,750 113,480 115,537 117,751 126,781 128,035 Total Police 5,283,553 5,351,135 5,935,224 5,904,534 6,092,173 6,486,809 6,769,831 6,916,045 7,129,512 POLICE DEPARTMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems and enhance the quality of life in our City. $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 Thousands67 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Police 01-210-50-00-5008 SALARIES - POLICE OFFICERS 1,652,672 1,683,202 1,924,224 1,890,000 1,981,203 2,040,639 2,101,858 2,164,914 2,229,861 01-210-50-00-5011 SALARIES - COMMAND STAFF 365,716 445,280 396,159 474,500 394,401 525,493 541,258 557,496 574,221 01-210-50-00-5012 SALARIES - SERGEANTS 588,265 552,940 644,811 700,000 664,437 684,370 704,901 726,048 747,829 01-210-50-00-5013 SALARIES - POLICE CLERKS 141,996 162,466 175,554 170,000 183,567 189,074 194,746 200,588 206,606 01-210-50-00-5014 SALARIES - CROSSING GUARD 24,855 29,460 27,500 30,000 30,000 30,000 30,000 30,000 30,000 01-210-50-00-5015 PART-TIME SALARIES 39,961 34,390 70,000 65,500 70,000 70,000 70,000 70,000 70,000 01-210-50-00-5020 OVERTIME 97,618 92,461 111,000 111,000 111,000 111,000 111,000 111,000 111,000 01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTION 15,192 16,262 16,106 17,000 20,767 21,649 22,863 24,071 24,793 01-210-52-00-5213 966,211 963,361 1,111,484 1,111,484 1,230,604 1,268,042 1,300,225 1,332,739 1,365,760 01-210-52-00-5214 FICA CONTRIBUTION 215,493 219,536 245,951 258,000 253,963 270,705 278,826 287,191 295,807 01-210-52-00-5216 GROUP HEALTH INSURANCE 659,332 624,253 741,025 629,898 656,733 744,229 803,767 868,068 937,513 01-210-52-00-5222 GROUP LIFE INSURANCE 3,620 2,281 2,748 2,562 2,714 2,825 2,853 2,882 2,911 01-210-52-00-5223 DENTAL INSURANCE 48,896 46,051 50,770 44,632 41,677 45,669 47,952 50,350 52,868 01-210-52-00-5224 VISION INSURANCE 6,594 6,408 7,080 6,311 6,602 7,043 7,254 7,472 7,696 01-210-54-00-5410 TUITION REIMBURSEMENT 8,442 10,050 17,272 15,000 15,000 17,654 6,800 - - 01-210-54-00-5411 POLICE COMMISSION 13,844 9,846 4,000 4,000 17,250 4,000 6,000 17,250 6,000 01-210-54-00-5412 TRAINING & CONFERENCE 16,862 27,103 21,000 19,000 25,500 25,500 25,500 25,500 25,500 01-210-54-00-5415 TRAVEL & LODGING 7,541 1,713 10,000 5,000 10,000 10,000 10,000 10,000 10,000 01-210-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 130,208 77,158 24,032 24,032 63,844 99,950 164,950 99,950 99,950 01-210-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 6,115 16,000 16,000 - 3,634 21,155 3,185 2,203 01-210-54-00-5430 PRINTING & DUPLICATING 5,713 3,402 4,500 4,750 5,000 5,000 5,000 5,000 5,000 01-210-54-00-5440 TELECOMMUNICATIONS 34,985 42,738 40,000 41,000 42,000 42,000 42,000 42,000 42,000 01-210-54-00-5452 POSTAGE & SHIPPING 944 1,187 1,600 1,100 1,200 1,200 1,200 1,200 1,200 01-210-54-00-5460 DUES & SUBSCRIPTIONS 5,985 10,490 9,000 13,000 10,700 10,700 10,700 10,700 10,700 01-210-54-00-5462 PROFESSIONAL SERVICES 41,679 21,328 42,500 42,500 36,750 36,750 36,750 36,750 36,750 01-210-54-00-5467 ADJUDICATION SERVICES 12,871 12,925 20,000 20,000 20,000 20,000 20,000 20,000 20,000 01-210-54-00-5469 NEW WORLD & LIVE SCAN 1,995 - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 01-210-54-00-5472 KENDALL CO JUVE PROBATION 3,584 3,717 4,000 4,000 4,000 4,000 4,000 4,000 4,000 01-210-54-00-5484 MDT - ALERTS FEE 6,660 - - - - - - - - 01-210-54-00-5485 RENTAL & LEASE PURCHASE 5,362 5,702 7,150 6,000 5,600 5,600 5,600 5,600 5,600 01-210-54-00-5488 OFFICE CLEANING 11,323 11,416 11,758 11,515 12,181 12,546 12,922 13,310 13,709 01-210-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 46,358 43,635 60,000 50,000 60,000 60,000 60,000 60,000 60,000 01-210-56-00-5600 WEARING APPAREL 12,312 29,110 15,000 25,000 15,000 15,000 15,000 15,000 15,000 01-210-56-00-5610 OFFICE SUPPLIES 2,669 2,665 4,500 3,250 4,500 4,500 4,500 4,500 4,500 01-210-56-00-5620 OPERATING SUPPLIES 13,029 79,069 16,000 10,000 16,500 16,500 16,500 16,500 16,500 01-210-56-00-5650 COMMUNITY SERVICES 1,883 1,446 1,500 1,500 1,500 1,500 1,500 1,500 1,500 EMPLOYER CONTRIBUTION - POLICE PENSION 68 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-210-56-00-5690 BALLISTIC VESTS 4,149 7,350 6,000 6,000 3,850 2,750 1,650 7,200 4,800 01-210-56-00-5695 GASOLINE 58,739 54,704 63,000 59,000 63,130 66,287 69,601 73,081 76,735 01-210-56-00-5696 AMMUNITION 9,995 9,915 10,000 10,000 9,000 9,000 9,000 9,000 9,000 5,283,553 5,351,135 5,935,224 5,904,534 6,092,173 6,486,809 6,769,831 6,916,045 7,129,512 69 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 427,777 467,435 520,619 510,000 535,995 552,075 568,637 585,696 603,267 Benefits 151,538 166,052 184,592 192,379 204,057 215,846 229,273 243,398 256,878 Contractual Services 44,147 227,722 220,320 170,320 194,700 112,700 121,606 115,972 114,700 Supplies 6,431 7,836 7,655 9,400 9,691 9,913 10,146 10,391 10,648 Total Community Development 629,893 869,045 933,186 882,099 944,443 890,534 929,662 955,457 985,493 COMMUNITY DEVELOPMENT DEPARTMENT The primary focus of the Community Development Department is to ensure that all existing and new construction is consistent with the overall development goals of the City which entails short and long-range planning, administration of zoning regulations, building permits issuance and code enforcement. The department also provides staff support to the City Council, Plan Commission, Zoning Board of Appeals and Park Board and assists in the review of all development plans proposed within the United City of Yorkville. $0 $200 $400 $600 $800 $1,000 $1,200 Thousands70 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Community Development 01-220-50-00-5010 SALARIES & WAGES 408,213 465,031 520,619 510,000 535,995 552,075 568,637 585,696 603,267 01-220-50-00-5015 PART-TIME SALARIES 19,564 2,404 - - - - - - - 01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTION 43,851 46,722 47,763 51,000 60,639 63,213 66,758 70,284 72,392 01-220-52-00-5214 FICA CONTRIBUTION 31,813 34,486 38,317 38,317 39,552 40,739 41,961 43,220 44,517 01-220-52-00-5216 GROUP HEALTH INSURANCE 69,021 77,686 90,471 94,490 95,834 103,501 111,781 120,723 130,381 01-220-52-00-5222 GROUP LIFE INSURANCE 491 375 429 439 446 450 455 460 465 01-220-52-00-5223 DENTAL INSURANCE 5,590 5,893 6,603 7,052 6,505 6,830 7,172 7,531 7,908 01-220-52-00-5224 VISION INSURANCE 772 890 1,009 1,081 1,081 1,113 1,146 1,180 1,215 01-220-54-00-5412 TRAINING & CONFERENCES 4,876 4,645 7,300 7,300 7,300 7,300 7,300 7,300 7,300 01-220-54-00-5415 TRAVEL & LODGING 7,677 4,713 6,500 6,500 6,500 6,500 6,500 6,500 6,500 01-220-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - 44,985 - - - - - - - 01-220-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - 4,120 4,120 - - 6,906 1,272 - 01-220-54-00-5426 PUBLISHING & ADVERTISING 2,169 3,433 2,500 2,500 2,500 2,500 2,500 2,500 2,500 01-220-54-00-5430 PRINTING & DUPLICATING 1,367 1,254 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-220-54-00-5440 TELECOMMUNICATIONS 4,098 3,914 4,000 4,000 4,000 4,000 4,000 4,000 4,000 01-220-54-00-5452 POSTAGE & SHIPPING 591 687 1,000 1,000 500 1,000 1,000 1,000 1,000 01-220-54-00-5459 INSPECTIONS 1,785 102,073 125,000 75,000 70,000 75,000 75,000 75,000 75,000 01-220-54-00-5460 DUES & SUBSCRIPTIONS 2,141 2,876 2,750 2,750 2,750 2,750 2,750 2,750 2,750 01-220-54-00-5462 PROFESSIONAL SERVICES 16,311 56,442 62,500 62,500 92,500 4,000 6,000 6,000 6,000 01-220-54-00-5485 RENTAL & LEASE PURCHASE 3,132 2,700 3,150 3,150 3,150 3,150 3,150 3,150 3,150 01-220-54-00-5490 VEHICLE MAINTENANCE SERVICES - - - - 4,000 5,000 5,000 5,000 5,000 01-220-56-00-5610 OFFICE SUPPLIES 1,707 1,132 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-220-56-00-5620 OPERATING SUPPLIES 2,699 4,411 3,750 3,750 3,750 3,750 3,750 3,750 3,750 01-220-56-00-5695 GASOLINE 2,025 2,293 2,405 4,150 4,441 4,663 4,896 5,141 5,398 629,893 869,045 933,186 882,099 944,443 890,534 929,662 955,457 985,493 71 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 395,459 414,487 434,921 415,500 549,443 564,951 580,925 597,378 614,324 Benefits 196,203 192,711 193,915 190,730 247,576 262,664 279,649 297,612 315,237 Contractual Services 1,239,831 1,344,900 1,390,015 1,414,039 1,591,767 1,604,944 1,665,458 1,685,563 1,728,552 Supplies 97,088 125,841 301,343 218,913 125,910 117,712 119,063 120,481 121,970 Total Public Works 1,928,581 2,077,939 2,320,194 2,239,182 2,514,696 2,550,271 2,645,095 2,701,034 2,780,083 PUBLIC WORKS DEPARTMENT - STREET OPERATIONS / HEALTH & SANITATION The Public Works Department is an integral part of the United City of Yorkville. We provide high quality drinking water, efficient disposal of sanitary waste and maintain a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville. $0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 Thousands72 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Public Works - Street Operations 01-410-50-00-5010 SALARIES & WAGES 360,757 378,009 402,421 383,000 516,943 532,451 548,425 564,878 581,824 01-410-50-00-5015 PART-TIME SALARIES 8,550 13,430 12,500 12,500 12,500 12,500 12,500 12,500 12,500 01-410-50-00-5020 OVERTIME 26,152 23,048 20,000 20,000 20,000 20,000 20,000 20,000 20,000 01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 41,337 40,023 38,754 40,000 60,746 63,256 66,733 70,185 72,219 01-410-52-00-5214 FICA CONTRIBUTION 29,271 30,330 31,902 31,902 40,268 41,476 42,720 44,002 45,322 01-410-52-00-5216 GROUP HEALTH INSURANCE 116,109 113,502 114,394 110,163 136,263 147,164 158,937 171,652 185,384 01-410-52-00-5222 GROUP LIFE INSURANCE 594 428 437 391 499 504 509 514 519 01-410-52-00-5223 DENTAL INSURANCE 7,827 7,363 7,363 7,256 8,474 8,898 9,343 9,810 10,301 01-410-52-00-5224 VISION INSURANCE 1,065 1,065 1,065 1,018 1,326 1,366 1,407 1,449 1,492 01-410-54-00-5412 TRAINING & CONFERENCES 2,603 1,476 3,000 3,000 4,500 4,500 4,500 4,500 4,500 01-410-54-00-5415 TRAVEL & LODGING 706 950 2,000 2,000 2,500 2,500 2,500 2,500 2,500 01-410-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - - - - 142,551 119,646 133,646 119,646 119,646 01-410-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 316 6,733 6,733 - 1,618 7,624 - - 01-410-54-00-5435 TRAFFIC SIGNAL MAINTENANCE 8,795 6,201 30,000 30,000 20,000 20,000 20,000 20,000 20,000 01-410-54-00-5440 TELECOMMUNICATIONS 3,433 3,725 3,750 3,750 7,600 7,600 7,600 7,600 7,600 01-410-54-00-5455 MOSQUITO CONTROL 7,142 - 6,281 - 6,300 6,615 6,946 7,293 7,658 01-410-54-00-5458 TREE & STUMP MAINTENANCE 5,725 10,245 15,000 10,000 13,000 13,000 13,000 13,000 13,000 01-410-54-00-5462 PROFESSIONAL SERVICES 3,489 5,758 6,825 6,825 9,225 9,225 9,225 9,225 9,225 01-410-54-00-5483 JULIE SERVICES - 2,190 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-410-54-00-5485 RENTAL & LEASE PURCHASE 1,238 2,124 6,000 6,000 6,000 6,000 6,000 6,000 6,000 01-410-54-00-5488 OFFICE CLEANING 1,164 1,020 1,051 731 788 812 836 861 887 01-410-54-00-5490 VEHICLE MAINTENANCE SERVICES 64,919 105,158 65,000 65,000 65,000 65,000 65,000 65,000 65,000 01-410-56-00-5600 WEARING APPAREL 6,632 3,584 5,100 5,100 5,000 5,000 5,000 5,000 5,000 01-410-56-00-5618 SALT & CALCIUM CHLORIDE - - 157,500 57,070 - - - - - 01-410-56-00-5620 OPERATING SUPPLIES 18,832 37,460 40,000 58,000 19,450 22,000 22,000 22,000 22,000 01-410-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 27,125 32,735 30,000 30,000 42,000 30,000 30,000 30,000 30,000 01-410-56-00-5630 SMALL TOOLS & EQUIPMENT 3,288 1,613 18,500 18,500 7,500 7,500 7,500 7,500 7,500 01-410-56-00-5640 REPAIR & MAINTENANCE 19,339 29,897 25,000 25,000 24,000 25,000 25,000 25,000 25,000 01-410-56-00-5665 JULIE SUPPLIES - 380 1,200 1,200 2,234 1,200 1,200 1,200 1,200 01-410-56-00-5695 GASOLINE 21,872 20,172 24,043 24,043 25,726 27,012 28,363 29,781 31,270 787,964 872,202 1,078,819 962,182 1,203,393 1,204,843 1,259,514 1,274,096 1,310,547 Public Works - Health & Sanitation 01-540-54-00-5441 GARBAGE SERVICES - SENIOR SUBSIDY 31,147 32,799 34,081 35,000 35,875 36,772 37,875 39,011 40,181 01-540-54-00-5442 GARBAGE SERVICES 1,105,630 1,166,218 1,200,294 1,236,000 1,268,428 1,301,656 1,340,706 1,380,927 1,422,355 01-540-54-00-5443 LEAF PICKUP 3,840 6,720 7,000 6,000 7,000 7,000 7,000 7,000 7,000 1,140,617 1,205,737 1,241,375 1,277,000 1,311,303 1,345,428 1,385,581 1,426,938 1,469,536 1,928,581 2,077,939 2,320,194 2,239,182 2,514,696 2,550,271 2,645,095 2,701,034 2,780,083 Total Public Works 73 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 17,640 - 500 4,103 500 500 500 500 500 Benefits 334,909 335,729 379,699 371,308 392,977 419,646 436,163 459,333 483,893 Contractual Services 2,925,753 2,953,274 3,121,021 2,980,922 3,245,272 3,150,936 3,013,744 3,058,754 3,091,509 Supplies 14,929 2,809 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Contingency - - - - 80,000 50,000 50,000 50,000 50,000 Other Financing Uses 2,779,764 3,040,283 2,580,400 2,561,741 2,090,869 2,842,559 3,247,678 3,123,926 3,273,919 Total Admin Services & Transfers 6,072,995 6,332,095 6,096,620 5,933,074 5,824,618 6,478,641 6,763,085 6,707,513 6,914,821 ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department accounts for General Fund expenditures that are shared by all departments and cannot be easily classified in one department or the other. These expenditures include such items as tax rebates, bad debt, information technology, shared services, engineering services, corporate legal expenditures and interfund transfers. $5,200 $5,400 $5,600 $5,800 $6,000 $6,200 $6,400 $6,600 $6,800 $7,000 Thousands74 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Administrative Services 01-640-50-00-5016 SALARIES - SPECIAL CENSUS 16,740 - - - - - - - - 01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES 900 - 500 4,103 500 500 500 500 500 01-640-52-00-5214 FICA CONTRIBUTION - SPECIAL CENSUS 1,281 - - - - - - - - 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 6,402 16,317 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-640-52-00-5231 LIABILITY INSURANCE 294,582 298,408 316,374 312,440 343,684 364,305 386,163 409,333 433,893 01-640-52-00-5240 RETIREES - GROUP HEALTH INSURANCE 31,857 20,877 47,796 42,356 33,790 39,946 35,000 35,000 35,000 01-640-52-00-5241 RETIREES - DENTAL INSURANCE 554 86 449 1,314 423 333 - - - 01-640-52-00-5242 RETIREES - VISION INSURANCE 233 41 80 198 80 62 - - - 01-640-54-00-5418 PURCHASING SERVICES 54,535 42,953 50,465 53,750 59,664 64,187 65,349 66,207 71,330 01-640-54-00-5423 IDOR ADMINISTRATION FEE 51,945 45,372 44,689 46,220 47,047 47,998 48,869 49,759 50,669 01-640-54-00-5427 GC HOUSING RENTAL ASSISTANCE 1,034 6,555 7,800 8,148 9,843 10,827 11,910 13,101 14,411 01-640-54-00-5428 UTILITY TAX REBATE 14,375 3,305 14,375 14,375 14,375 14,375 - - - 01-640-54-00-5432 FACILITY MANAGEMENT SERVICES 1,072 53,471 57,425 57,425 64,443 65,510 68,686 74,158 75,521 01-640-54-00-5439 AMUSEMENT TAX REBATE 47,723 44,548 60,000 46,000 46,000 37,500 25,000 20,833 - 01-640-54-00-5449 KENCOM 119,698 106,287 126,109 105,858 154,350 145,928 161,021 175,423 193,465 01-640-54-00-5450 INFORMATION TECHNOLOGY SERVICES 203,809 203,631 255,000 240,033 392,681 382,500 225,000 225,000 225,000 01-640-54-00-5456 CORPORATE COUNSEL 99,701 134,248 115,000 85,000 110,000 110,000 110,000 110,000 110,000 01-640-54-00-5461 LITIGATION COUNSEL 188,411 78,469 120,000 60,000 110,000 110,000 110,000 110,000 110,000 01-640-54-00-5462 PROFESSIONAL SERVICES - 21,042 38,670 38,670 8,250 8,250 8,250 8,250 8,250 01-640-54-00-5463 SPECIAL COUNSEL 9,511 55,901 25,000 50,000 25,000 25,000 25,000 25,000 25,000 01-640-54-00-5465 ENGINEERING SERVICES 379,663 385,933 390,000 390,000 390,000 390,000 390,000 390,000 390,000 01-640-54-00-5473 KENDALL AREA TRANSIT 23,550 23,550 25,000 23,550 25,000 25,000 25,000 25,000 25,000 01-640-54-00-5475 CABLE CONSORTIUM FEE 96,010 101,403 96,000 104,000 105,000 - - - - 01-640-54-00-5478 SPECIAL CENSUS 3,349 - - - - - - - - 01-640-54-00-5481 HOTEL TAX REBATE 71,642 69,807 72,000 72,000 72,000 72,000 72,000 72,000 72,000 01-640-54-00-5486 ECONOMIC DEVELOPMENT 145,989 161,950 146,000 157,970 160,000 160,000 160,000 160,000 160,000 01-640-54-00-5491 CITY PROPERTY TAX REBATE 1,233 1,233 1,500 1,258 1,300 1,350 1,350 1,400 1,400 01-640-54-00-5492 SALES TAX REBATE 879,122 862,920 912,900 888,982 906,762 924,897 943,395 962,263 981,508 01-640-54-00-5493 BUSINESS DISTRICT REBATE 401,611 402,177 421,088 390,040 397,057 409,114 416,414 423,860 431,455 01-640-54-00-5494 ADMISSIONS TAX REBATE 130,766 148,133 140,000 146,143 145,000 145,000 145,000 145,000 145,000 01-640-54-00-5499 BAD DEBT 1,004 386 2,000 1,500 1,500 1,500 1,500 1,500 1,500 01-640-56-00-5625 REIMBURSABLE REPAIRS 14,929 2,809 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-640-70-00-7799 CONTINGENCY - - - - 80,000 50,000 50,000 50,000 50,000 01-640-99-00-9915 TRANSFER TO MOTOR FUEL TAX 268 - - - - - - - - 01-640-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - 569,725 250,000 235,663 260,000 185,436 100,000 100,000 178,400 01-640-99-00-9942 TRANSFER TO DEBT SERVICE 309,972 315,781 319,379 315,825 315,225 321,375 322,075 - - 75 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-640-99-00-9952 TRANSFER TO SEWER 1,137,166 856,583 575,030 575,030 174,744 586,749 994,479 1,134,606 1,136,806 01-640-99-00-9979 TRANSFER TO PARKS & RECREATION 1,308,583 1,274,699 1,410,988 1,410,988 1,314,316 1,720,865 1,801,347 1,857,801 1,925,348 01-640-99-00-9982 TRANSFER TO LIBRARY OPERATIONS 23,775 23,495 25,003 24,235 26,584 28,134 29,777 31,519 33,365 6,072,995 6,332,095 6,096,620 5,933,074 5,824,618 6,478,641 6,763,085 6,707,513 6,914,821 Expenditures 15,219,914 16,038,880 16,783,649 16,437,519 16,934,679 18,014,292 18,776,276 19,024,491 19,612,145 Surplus(Deficit)282,289 383,443 (314,411) 407,336 - (707,823) (1,163,985) (1,117,676) (1,408,254) Fund Balance 6,496,373 6,879,823 5,468,778 7,287,159 7,287,159 6,579,336 5,415,351 4,297,675 2,889,421 42.68%42.89%32.58%44.33%43.03%36.52%28.84%22.59%14.73% 76 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 9,366 13,381 13,381 13,382 16,034 20,012 24,432 28,852 33,272 Total Revenue 9,366 13,381 13,381 13,382 16,034 20,012 24,432 28,852 33,272 Expenditures Contractual Services 17,552 9,453 30,977 18,189 37,326 40,482 15,646 17,258 17,439 Total Expenditures 17,552 9,453 30,977 18,189 37,326 40,482 15,646 17,258 17,439 Surplus (Deficit)(8,186) 3,928 (17,596) (4,807) (21,292) (20,470) 8,786 11,594 15,833 Ending Fund Balance 6,556 10,485 9,954 5,678 (15,614) (36,084) (27,298) (15,704) 129 37.35%110.92%32.13%31.22%-41.83%-89.14%-174.47%-91.00%0.74% Fox Hill SSA Fund (11) This fund was created for the purpose of maintaining the common areas of the Fox Hill Estates (SSA 2004-201) subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision. -534.828 -2374.704 270.222 -1131.924 -1068.555 ($3,000) ($2,500) ($2,000) ($1,500) ($1,000) ($500) $0 $500 ThousandsFund Balance ($40) ($20) $0 $20 ThousandsFund Balance 77 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Fox Hill SSA - 11 11-000-40-00-4000 PROPERTY TAXES 9,366 13,381 13,381 13,382 16,034 20,012 24,432 28,852 33,272 Revenue 9,366 13,381 13,381 13,382 16,034 20,012 24,432 28,852 33,272 11-111-54-00-5462 PROFESSIONAL SERVICES 2,138 2,835 2,977 3,275 3,126 3,282 3,446 3,618 3,799 11-111-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 15,414 6,618 28,000 14,914 34,200 37,200 12,200 13,640 13,640 Expenditures 17,552 9,453 30,977 18,189 37,326 40,482 15,646 17,258 17,439 Surplus(Deficit)(8,186) 3,928 (17,596) (4,807) (21,292) (20,470) 8,786 11,594 15,833 Fund Balance 6,556 10,485 9,954 5,678 (15,614) (36,084) (27,298) (15,704) 129 37.35%110.92%32.13%31.22%-41.83%-89.14%-174.47%-91.00%0.74% 78 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 13,480 15,639 18,140 18,140 20,363 22,586 24,926 27,266 29,606 Total Revenue 13,480 15,639 18,140 18,140 20,363 22,586 24,926 27,266 29,606 Expenditures Contractual Services 18,957 17,013 13,977 14,181 20,326 20,482 20,646 22,258 22,439 Total Expenditures 18,957 17,013 13,977 14,181 20,326 20,482 20,646 22,258 22,439 Surplus (Deficit)(5,477) (1,374) 4,163 3,959 37 2,104 4,280 5,008 7,167 Ending Fund Balance (21,251) (22,626) (28,236) (18,667) (18,630) (16,526) (12,246) (7,238) (71) -112.10%-132.99%-202.02%-131.63%-91.66%-80.69%-59.31%-32.52%-0.32% This fund was created for the purpose of maintaining the common areas of the Sunflower Estates (SSA 2006-119) subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision. Sunflower SSA Fund (12) ($30) ($20) ($10) $0 ThousandsFund Balance 79 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Sunflower SSA - 12 12-000-40-00-4000 PROPERTY TAXES 13,480 15,639 18,140 18,140 20,363 22,586 24,926 27,266 29,606 Revenue 13,480 15,639 18,140 18,140 20,363 22,586 24,926 27,266 29,606 12-112-54-00-5416 POND MAINTENANCE 5,095 1,525 5,000 5,000 5,000 5,000 5,000 5,000 5,000 12-112-54-00-5462 PROFESSIONAL SERVICES 2,138 2,835 2,977 3,181 3,126 3,282 3,446 3,618 3,799 12-112-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 11,724 12,653 6,000 6,000 12,200 12,200 12,200 13,640 13,640 Expenditures 18,957 17,013 13,977 14,181 20,326 20,482 20,646 22,258 22,439 Surplus(Deficit)(5,477) (1,374) 4,163 3,959 37 2,104 4,280 5,008 7,167 Fund Balance (21,251) (22,626) (28,236) (18,667) (18,630) (16,526) (12,246) (7,238) (71) -112.10%-132.99%-202.02%-131.63%-91.66%-80.69%-59.31%-32.52%-0.32% 80 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Intergovernmental 495,510 530,471 525,084 691,862 809,598 901,959 918,378 935,126 952,208 Investment Earnings 8,475 15,511 9,820 10,250 4,263 1,969 747 - - Reimbursements - 100 - 26,717 - - - - - Other Financing Sources 268 - - - - - - - - Total Revenue 504,253 546,082 534,904 728,829 813,861 903,928 919,125 935,126 952,208 Expenditures Contractual Services 98,120 95,684 - - - - - - - Supplies 126,075 84,453 97,930 97,930 175,000 175,000 175,000 175,000 175,000 Capital Outlay 373,787 429,058 718,788 617,357 942,462 914,788 853,045 816,000 816,000 Total Expenditures 597,982 609,195 816,718 715,287 1,117,462 1,089,788 1,028,045 991,000 991,000 Surplus (Deficit)(93,729) (63,113) (281,814) 13,542 (303,601) (185,860) (108,920) (55,874) (38,792) Ending Fund Balance 698,493 635,382 428,536 648,924 345,323 159,463 50,543 (5,331) (44,123) Motor Fuel Tax Fund (15) The Motor Fuel Tax Fund is used to maintain existing and construct new City owned roadways, alleys and parking lots. The fund also purchases materials used in the maintenance and operation of those facilities. ($200) $0 $200 $400 $600 $800 ThousandsFund Balance 81 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Motor Fuel Tax - 15 15-000-41-00-4112 MOTOR FUEL TAX 454,449 482,866 484,084 680,037 793,598 820,959 837,378 854,126 871,208 15-000-41-00-4113 MFT HIGH GROWTH 41,061 47,605 41,000 11,825 11,000 11,000 11,000 11,000 11,000 15-000-41-00-4115 REBUILD ILLINOIS - - - - 5,000 70,000 70,000 70,000 70,000 15-000-45-00-4500 8,475 15,511 9,820 10,250 4,263 1,969 747 - - 15-000-46-00-4690 REIMB - MISCELLANEOUS - 100 - 26,717 - - - - - 15-000-49-00-4901 TRANSFER FROM GENERAL 268 - - - - - - - - Revenue 504,253 546,082 534,904 728,829 813,861 903,928 919,125 935,126 952,208 15-155-54-00-5438 SALT STORAGE 7,750 - - - - - - - - 15-155-54-00-5482 STREET LIGHTING 90,370 95,684 - - - - - - - 15-155-56-00-5618 SALT 84,015 84,453 97,930 97,930 175,000 175,000 175,000 175,000 175,000 15-155-56-00-5619 SIGNS 9,171 - - - - - - - - 15-155-56-00-5632 ASPHALT PATCHING 21,653 - - - - - - - - 15-155-56-00-5642 STREET LIGHTING SUPPLIES 11,236 - - - - - - - - 15-155-60-00-6004 BASELINE ROAD BRIDGE REPAIRS - - 25,000 - 25,000 25,000 - - - 15-155-60-00-6025 ROAD TO BETTER ROADS PROGRAM 300,000 355,271 620,000 543,569 781,674 754,000 754,000 754,000 754,000 15-550-60-00-6028 PAVEMENT STRIPING PROGRAM - - - - 62,000 62,000 62,000 62,000 62,000 15-155-60-00-6079 ROUTE 47 EXPANSION 73,787 73,787 73,788 73,788 73,788 73,788 37,045 - - Expenditures 597,982 609,195 816,718 715,287 1,117,462 1,089,788 1,028,045 991,000 991,000 Surplus(Deficit)(93,729) (63,113) (281,814) 13,542 (303,601) (185,860) (108,920) (55,874) (38,792) Fund Balance 698,493 635,382 428,536 648,924 345,323 159,463 50,543 (5,331) (44,123) INVESTMENT EARNINGS 82 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Intergovernmental206,028 32,878 - - - - - - - Licenses & Permits448,616 300,743 152,180 151,000 141,000 141,000 141,000 141,000 141,000 Charges for Service731,535 752,262 746,500 772,000 780,000 785,000 790,000 795,000 800,000 Investment Earnings21,033 34,012 7,500 63,351 1,098 - 712 379 - Reimbursements373,768 1,169,174 3,013,849 319,086 151,572 2,964,928 - - 171,600 Miscellaneous- - 2,000 - 2,000 2,000 2,000 2,000 2,000 Other Financing Sources1,018,308 569,725 250,000 235,663 260,000 185,436 100,000 100,000 178,400 Total Revenue2,799,288 2,858,794 4,172,029 1,541,100 1,335,670 4,078,364 1,033,712 1,038,379 1,293,000 ExpendituresContractual Services339,391 135,926 334,795 229,795 250,964 197,503 204,435 211,783 219,571 Supplies18,945 56,337 82,000 58,427 127,000 127,000 127,000 127,000 127,000 Capital Outlay2,846,631 1,923,491 3,907,339 1,048,776 779,950 3,425,476 158,000 269,467 519,467 Debt Service403,588 407,563 322,188 322,188 321,338 315,338 319,338 313,038 316,738 Other Financing Uses157,366 94,947 152,086 139,906 138,895 139,558 139,209 139,627 139,034 Total Expenditures3,765,921 2,618,264 4,798,408 1,799,092 1,618,147 4,204,875 947,982 1,060,915 1,321,810 Surplus (Deficit)(966,633) 240,530 (626,379) (257,992) (282,477) (126,511) 85,730 (22,536) (28,810) Ending Fund Balance388,897 629,429 (30,817) 371,437 88,960 (37,551) 48,179 25,643 (3,167) City-Wide Capital Fund (23)The City-Wide Capital Fund is used to maintain existing and construct new public and municipal infrastructure, and to fund other improvements that benefit the public. ($200)$0$200$400$600$800ThousandsFund Balance83 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription City-Wide Capital - 23 23-000-41-00-4161 FEDERAL GRANTS - ITEP DOWNTOWN 540 - - - - - - - - 23-000-41-00-4169 FEDERAL GRANTS -MILL STREET LAFO (1,306) - - - - - - - - 23-000-41-00-4178 FEDERAL GRANTS - ITEP KENNEDY RD TRAIL 223,344 - - - - - - - - 23-000-41-00-4188 (16,550) 32,878 - - - - - - - 23-000-42-00-4210 BUILDING PERMITS 139,758 1,499 - - - - - - - 23-000-42-00-4214 DEVELOPMENT FEES - CW CAPITAL 6,929 5,512 5,000 6,000 6,000 6,000 6,000 6,000 6,000 23-000-42-00-4216 BUILD PROGRAM PERMITS 95,804 1,815 - - - - - - - 23-000-42-00-4218 DEVELOPMENT FEES - MUNICIPAL BLDG 92,125 29,917 47,180 35,000 35,000 35,000 35,000 35,000 35,000 23-000-42-00-4222 ROAD CONTRIBUTION FEE 114,000 262,000 100,000 110,000 100,000 100,000 100,000 100,000 100,000 23-000-44-00-4440 ROAD INFRASTRUCTURE FEE 731,535 752,262 746,500 772,000 780,000 785,000 790,000 795,000 800,000 23-000-45-00-4500 10,271 34,012 7,500 13,000 1,098 - 712 379 - 23-000-45-00-4550 GAIN ON INVESTMENT 10,762 - - 50,351 - - - - - 23-000-46-00-4607 REIMB - BLACKBERRY WOODS 7,797 4,125 7,549 7,549 10,973 - - - - 23-000-46-00-4608 REIMB - KENNEDY ROAD IMPROVEMENTS 160,000 - - - - - - - - 23-000-46-00-4612 REIMB - MILL ROAD IMPROVEMENTS - 195,781 2,926,300 19,306 - 2,926,330 - - - 23-000-46-00-4618 REIMB - BRISTOL BAY ANNEX - - - - - - - - 171,600 23-000-46-00-4621 REIMB - FOUNTAIN VILLAGE 19,346 99,284 - 82,231 38,599 38,598 - - - 23-000-46-00-4624 REIMB - WHISPERING MEADOWS 2,762 797,238 - - - - - - - 23-000-46-00-4636 REIMB - RAINTREE VILLAGE - - - 210,000 70,000 - - - - 23-000-46-00-4660 REIMB - PUSH FOR THE PATH 182,033 - - - 26,523 - - - - 23-000-46-00-4690 REIMB - MISCELLANEOUS 1,830 72,746 80,000 - 5,477 - - - - 23-000-48-00-4845 DONATIONS - - 2,000 - 2,000 2,000 2,000 2,000 2,000 23-000-49-00-4923 TRANSFER FROM GENERAL - 569,725 250,000 235,663 260,000 185,436 100,000 100,000 178,400 23-000-49-00-4951 TRANSFER FROM WATER 1,018,308 - - - - - - - - Revenue 2,799,288 2,858,794 4,172,029 1,541,100 1,335,670 4,078,364 1,033,712 1,038,379 1,293,000 City-Wide - Building & Grounds Expenditures 23-216-54-00-5405 BUILD PROGRAM 9,956 - - - - - - - - 23-216-54-00-5446 PROPERTY & BLDG MAINT SERVICES 193,257 71,157 225,000 120,000 135,000 75,000 75,000 75,000 75,000 23-216-56-00-5626 HANGING BASKETS - 1,496 2,000 427 2,000 2,000 2,000 2,000 2,000 23-216-56-00-5656 PROPERTY & BLDG MAINT SUPPLIES 17,997 36,642 25,000 18,000 25,000 25,000 25,000 25,000 25,000 23-216-60-00-6003 MATERIALS STORAGE BUILDING - - 250,000 235,663 - - - - - 23-216-60-00-6013 BEECHER CENTER - 320,386 - - - - - - - 23-216-60-00-6020 BUILDINGS & STRUCTURES - - 41,250 - - - - - - 23-216-99-00-9901 TRANSFER TO GENERAL 92,125 29,917 47,180 35,000 35,000 35,000 35,000 35,000 35,000 313,335 459,598 590,430 409,090 197,000 137,000 137,000 137,000 137,000 INVESTMENT EARNINGS STATE GRANTS - EDP WRIGLEY (RTE 47) 84 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription City-Wide Capital Expenditures 23-230-54-00-5405 BUILD PROGRAM 85,848 1,815 - - - - - - 23-230-54-00-5462 PROFESSIONAL SERVICES 5,318 2,360 5,000 5,000 5,000 5,000 5,000 5,000 5,000 23-230-54-00-5465 ENGINEERING SERVICES 35,063 58,195 - - - - - - - 23-230-54-00-5482 STREET LIGHTING - - 102,820 102,820 108,989 115,528 122,460 129,808 137,596 23-230-54-00-5497 PROPERTY TAX PAYMENT 8,054 1,239 - - - - - - - 23-230-54-00-5498 PAYING AGENT FEES 475 475 475 475 475 475 475 475 475 23-230-54-00-5499 BAD DEBT 1,420 685 1,500 1,500 1,500 1,500 1,500 1,500 1,500 23-230-56-00-5619 SIGNS - - 15,000 15,000 15,000 15,000 15,000 15,000 15,000 23-230-56-00-5632 ASPHALT PATCHING - - 35,000 20,000 35,000 35,000 35,000 35,000 35,000 23-230-56-00-5637 SIDEWALK CONSTRUCTION SUPPLIES 948 18,199 5,000 5,000 5,000 5,000 5,000 5,000 5,000 23-230-56-00-5642 STREET LIGHTING & OTHER SUPPLIES - - - - 45,000 45,000 45,000 45,000 45,000 23-230-60-00-6009 WRIGLEY (RTE 47) EXPANSION - 32,878 - - - - - - - 23-230-60-00-6012 MILL ROAD IMPROVEMENTS - 195,781 3,105,000 200,000 - 3,175,000 - - - 23-230-60-00-6014 BLACKBERRY WOODS 7,797 4,125 7,549 7,549 10,973 - - - - 23-230-60-00-6016 US 34 (CENTER / ELDAMAIN RD) PROJECT 19,500 127,534 110,226 100,000 110,000 - - - - 23-230-60-00-6019 BRISTOL BAY ACCESS ROAD 40,754 - - - - - - - - 23-230-60-00-6021 PAVILLION ROAD STREAMBANK STABILIZATION - 260 137,500 - - - - - - 23-230-60-00-6023 FOUNTAIN VILLAGE SUBDIVISION 19,346 99,284 - 82,231 38,599 38,598 - - - 23-230-60-00-6025 ROAD TO BETTER ROADS PROGRAM 761,759 69,633 80,000 98,000 312,500 96,000 96,000 96,000 96,000 23-230-60-00-6034 WHISPERING MEADOWS SUBDIVISION 2,762 974,071 22,500 8,000 - - - - - 23-230-60-00-6036 RAINTREE VILLAGE IMPROVEMENTS - - - 210,000 70,000 - - - - 23-230-60-00-6041 SIDEWALK REPLACEMENT PROGRAM - - - - 125,000 62,000 62,000 62,000 62,000 23-230-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT 675 - - - - - - - - 23-230-60-00-6058 ROUTE 71 (RTE 47 / RTE 126) PROJECT - 8,351 30,333 30,333 53,878 53,878 - - - 23-230-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT 78,682 84,854 90,981 77,000 27,000 - - - - 23-230-60-00-6063 ROUTE 47 (RTE 30 / WATER PARK WAY)- - - - - - - 111,467 111,467 23-230-60-00-6073 GAME FARM ROAD PROJECT 328,913 - - - - - - - - 23-230-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS 561,550 - - - - - - - - 23-230-60-00-6084 CENTER & COUNTRYSIDE IMPROVEMENTS 227,760 - - - - - - - - 23-230-60-00-6086 KENNEDY ROAD IMPROVEMENTS 391,763 404 - - - - - - - 23-230-60-00-6094 KENNEDY ROAD BIKE TRAIL 405,370 5,930 32,000 - 32,000 - - - - 23-230-60-00-6098 BRISTOL BAY SUBDIVISION - - - - - - - - 250,000 2014A Bond 23-230-78-00-8000 PRINCIPAL PAYMENT 190,000 190,000 195,000 195,000 200,000 200,000 210,000 210,000 220,000 23-230-78-00-8050 INTEREST PAYMENT 138,588 132,888 127,188 127,188 121,338 115,338 109,338 103,038 96,738 85 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Kendall County Loan - River Road Bridge 23-230-97-00-8000 PRINCIPAL PAYMENT 75,000 84,675 - - - - - - - 23-230-99-00-9951 TRANSFER TO WATER 65,241 65,030 104,906 104,906 103,895 104,558 104,209 104,627 104,034 3,452,586 2,158,666 4,207,978 1,390,002 1,421,147 4,067,875 810,982 923,915 1,184,810 Expenditures 3,765,921 2,618,264 4,798,408 1,799,092 1,618,147 4,204,875 947,982 1,060,915 1,321,810 Surplus(Deficit)(966,633) 240,530 (626,379) (257,992) (282,477) (126,511) 85,730 (22,536) (28,810) Fund Balance 388,897 629,429 (30,817) 371,437 88,960 (37,551) 48,179 25,643 (3,167) 86 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses & Permits 229,575 243,142 109,500 361,911 109,500 109,500 109,500 109,500 109,500 Fines & Forfeits 8,730 8,640 8,650 8,325 8,800 8,800 8,800 8,800 8,800 Charges for Service 201,102 232,472 86,368 91,530 289,059 286,131 433,814 284,156 283,855 Investment Earnings 596 862 850 2,199 1,000 1,000 1,000 1,000 1,000 Reimbursements - - - 50,000 43,000 50,000 - - - Miscellaneous 1,975 511 2,000 - 1,000 1,000 1,000 1,000 1,000 Other Financing Sources - 6,068 - 552,161 - - - - - Total Revenue 441,978 491,695 207,368 1,066,126 452,359 456,431 554,114 404,456 404,155 Police Capital Expenditures Contractual Services 18,485 5,013 8,750 8,750 8,750 8,750 8,750 8,750 8,750 Capital Outlay 182,317 150,707 69,000 64,000 150,000 130,000 195,000 130,000 130,000 Sub-Total Expenditures 200,802 155,720 77,750 72,750 158,750 138,750 203,750 138,750 138,750 General Government Capital Expenditures Supplies - 18,162 60,336 65,283 5,664 14,535 83,218 12,560 12,259 Capital Outlay - 44,985 - - - - - - - Sub-Total Expenditures - 63,147 60,336 65,283 5,664 14,535 83,218 12,560 12,259 Public Works Capital Expenditures Contractual Services 34,464 3,504 750 750 750 750 750 750 750 Supplies - - 2,000 - 1,000 1,000 1,000 1,000 1,000 Capital Outlay 20,821 41,932 208,000 208,000 230,000 126,000 140,000 126,000 126,000 Debt Service 70,815 72,778 75,524 66,677 69,396 69,396 69,396 69,396 69,396 Other Financing Uses - - - 531,617 - - - - - Sub-Total Expenditures 126,100 118,214 286,274 807,044 301,146 197,146 211,146 197,146 197,146 Parks & Rec Capital Expenditures Contractual Services 850 - 5,000 5,000 1,600 1,600 1,600 1,600 1,600 Capital Outlay 25,167 13,539 140,000 127,958 183,400 105,400 55,400 55,400 55,400 Debt Service 2,219 2,280 2,366 2,089 2,174 2,174 2,174 2,174 2,174 Other Financing Uses - - - 16,656 - - - - - Sub-Total Expenditures 28,236 15,819 147,366 151,703 187,174 109,174 59,174 59,174 59,174 Total Expenditures 355,138 352,900 571,726 1,096,780 652,734 459,605 557,288 407,630 407,329 Surplus (Deficit)86,840 138,795 (364,358) (30,654) (200,375) (3,174) (3,174) (3,174) (3,174) Police Capital Fund Balance - - - 56,106 - - - - - General Government Fund Balance - - - 450 450 450 450 450 450 Public Works Capital Fund Balance 37,930 91,907 6,435 81,095 - - - - - Parks & Rec Capital Fund Balance 319,316 404,135 257,366 327,737 264,563 261,389 258,215 255,041 251,867 Ending Fund Balance 357,246 496,042 263,801 465,388 265,013 261,839 258,665 255,491 252,317 This fund was created in Fiscal Year 2014, consolidating the Police Capital, Public Works Capital and Park & Recreation Capital funds. The General Government function was added in Fiscal Year 2019 to account for administrative vehicle and City-wide computer purchases. This fund primarily derives its revenue from monies collected from building permits and development fees, in addition to functional chargebacks. The revenue is primarily used to purchase vehicles and equipment for use in the operations of the Police, General Government, Public Works and Parks & Recreation Departments. Vehicle and Equipment Fund (25) $0 $200 $400 $600 ThousandsFund Balance 87 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Vehicle & Equipment - 25 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 51,511 63,225 30,000 92,500 30,000 30,000 30,000 30,000 30,000 25-000-42-00-4216 BUILD PROGRAM PERMITS 44,935 2,720 - - - - - - - 25-000-42-00-4217 WEATHER WARNING SIREN FEES 224 217 - 1,411 - - - - - 25-000-42-00-4218 ENGINEERING CAPITAL FEE 11,000 19,550 10,000 12,000 10,000 10,000 10,000 10,000 10,000 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 116,205 147,655 64,500 250,000 64,500 64,500 64,500 64,500 64,500 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 5,700 9,775 5,000 6,000 5,000 5,000 5,000 5,000 5,000 25-000-43-00-4315 8,130 7,994 8,000 7,500 8,000 8,000 8,000 8,000 8,000 25-000-43-00-4316 600 646 650 825 800 800 800 800 800 25-000-44-00-4418 MOWING INCOME 894 2,167 2,000 2,215 2,000 2,000 2,000 2,000 2,000 25-000-44-00-4419 COMMUNITY DEVELOPMENT CHARGEBACK - 44,985 - - - - - - - 25-000-44-00-4420 POLICE CHARGEBACK 130,208 77,158 24,032 24,032 63,844 99,950 164,950 99,950 99,950 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK - - - - 142,551 119,646 133,646 119,646 119,646 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 70,000 90,000 - - 75,000 50,000 50,000 50,000 50,000 25-000-44-00-4428 COMPUTER REPLACEMENT CHARGEBACK - 18,162 60,336 65,283 5,664 14,535 83,218 12,560 12,259 25-000-45-00-4522 350 862 850 1,050 1,000 1,000 1,000 1,000 1,000 25-000-45-00-4550 GAIN ON INVESTMENT 246 - - 1,149 - - - - - 25-000-46-00-4692 MISCELLANEOUS REIMB - PARK CAPITAL - - - 50,000 43,000 50,000 - - - 25-000-48-00-4852 MISCELLANEOUS INCOME - POLICE CAPITAL 214 412 - - - - - - - 25-000-48-00-4854 MISCELLANEOUS INCOME - PW CAPITAL 1,761 99 2,000 - 1,000 1,000 1,000 1,000 1,000 25-000-48-00-4855 MISCELLANEOUS INCOME - PARK CAPITAL - - - - - - - - - 25-000-49-00-4906 LOAN ISSUANCE - - - 548,273 - - - - - 25-000-49-00-4910 SALE OF CAPITAL ASSETS - GEN GOV - - - 450 - - - - - 25-000-49-00-4920 SALE OF CAPITAL ASSETS - POLICE CAPITAL - 6,068 - 2,588 - - - - - 25-000-49-00-4921 SALE OF CAPITAL ASSETS - PW CAPITAL - - - 400 - - - - - 25-000-49-00-4922 SALE OF CAPITAL ASSETS - PARK CAPITAL - - - 450 - - - - - Revenue 441,978 491,695 207,368 1,066,126 452,359 456,431 554,114 404,456 404,155 Police Capital 25-205-54-00-5405 BUILD PROGRAM 9,915 - - - - - - - - 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 8,570 5,013 8,750 8,750 8,750 8,750 8,750 8,750 8,750 25-205-60-00-6060 EQUIPMENT 28,278 - 5,000 - - - - - - 25-205-60-00-6070 154,039 150,707 64,000 64,000 150,000 130,000 195,000 130,000 130,000 200,802 155,720 77,750 72,750 158,750 138,750 203,750 138,750 138,750 General Government Capital 25-212-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 18,162 60,336 65,283 5,664 14,535 83,218 12,560 12,259 25-212-60-00-6070 - 44,985 - - - - - - - - 63,147 60,336 65,283 5,664 14,535 83,218 12,560 12,259 Public Works Capital INVESTMENT EARNINGS - PARK CAPITAL DUI FINES VEHICLES VEHICLES ELECTRONIC CITATION FEES 88 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 25-215-54-00-5405 BUILD PROGRAM 34,170 2,720 - - - - - - - 25-215-54-00-5448 FILING FEES 294 784 750 750 750 750 750 750 750 25-215-56-00-5620 OPERATING SUPPLIES - - 2,000 - 1,000 1,000 1,000 1,000 1,000 25-215-60-00-6060 EQUIPMENT - 8,435 7,000 7,000 130,000 6,000 20,000 6,000 6,000 25-215-60-00-6070 20,821 33,497 201,000 201,000 100,000 120,000 120,000 120,000 120,000 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 43,303 43,922 44,429 42,853 51,612 53,527 53,527 55,514 57,544 25-215-92-00-8050 INTEREST PAYMENT 27,512 28,856 31,095 23,824 17,784 15,869 15,869 13,882 11,852 25-215-99-00-9960 PAYMENT TO ESCROW AGENT - - - 531,617 - - - - - 126,100 118,214 286,274 807,044 301,146 197,146 211,146 197,146 197,146 Parks & Recreation Capital 25-225-54-00-5405 BUILD PROGRAM 850 - - - - - - - - 25-225-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 5,000 5,000 1,600 1,600 1,600 1,600 1,600 25-225-60-00-6010 PARK IMPROVEMENTS - - - 50,000 43,000 50,000 - - - 25-225-60-00-6013 BEECHER CENTER PARK - - - - 50,000 - - - - 25-225-60-00-6020 BUILDING & STRUCTURES - - 20,000 10,000 10,000 - - - - 25-225-60-00-6060 EQUIPMENT 5,264 13,539 50,000 - 10,400 5,400 5,400 5,400 5,400 25-225-60-00-6070 VEHICLES 19,903 - 70,000 67,958 70,000 50,000 50,000 50,000 50,000 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 1,357 1,376 1,392 1,343 1,617 1,677 1,677 1,739 1,803 25-225-92-00-8050 INTEREST PAYMENT 862 904 974 746 557 497 497 435 371 25-225-99-00-9960 PAYMENT TO ESCROW AGENT - - - 16,656 - - - - - 28,236 15,819 147,366 151,703 187,174 109,174 59,174 59,174 59,174 Expenditures 355,138 352,900 571,726 1,096,780 652,734 459,605 557,288 407,630 407,329 Surplus(Deficit)86,840 138,795 (364,358) (30,654) (200,375) (3,174) (3,174) (3,174) (3,174) - - - 56,106 - - - - - - - - 450 450 450 450 450 450 37,930 91,907 6,435 81,095 - - - - - 319,316 404,135 257,366 327,737 264,563 261,389 258,215 255,041 251,867 Fund Balance 357,246 496,042 263,801 465,388 265,013 261,839 258,665 255,491 252,317 VEHICLES Fund Balance - Public Works Capital Fund Balance - Police Capital Fund Balance - Parks & Rec Capital Fund Balance - General Government 89 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses & Permits 11,303 8,944 4,646 8,200 8,000 8,000 8,000 - - Other Financing Sources 309,972 315,781 319,379 315,825 315,225 321,375 322,075 - - Total Revenue 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - Expenditures Contractual Services 1,525 475 475 475 475 475 475 - - Debt Service 319,750 324,250 323,550 323,550 322,750 328,900 329,600 - - Total Expenditures 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - Surplus (Deficit)- - - - - - - - - Ending Fund Balance - - - - - - - - - Debt Service Fund (42) The Debt Service Fund accumulates monies for payment of the 2014B bonds, which refinanced the 2005A bonds. The 2005A bonds were originally issued to finance road improvement projects. $0 $0 $0 $0 $0 $0 ThousandsFund Balance 90 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Debt Service - 42 42-000-42-00-4208 RECAPTURE FEES - WATER & SEWER 10,253 8,944 4,646 8,200 8,000 8,000 8,000 - - 42-000-42-00-4216 BUILD PROGRAM PERMITS 1,050 - - - - - - - - 42-000-49-00-4901 TRANSFER FROM GENERAL 309,972 315,781 319,379 315,825 315,225 321,375 322,075 - - Revenue 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - 42-420-54-00-5405 BUILD PROGRAM 1,050 - - - - - - - - 42-420-54-00-5498 PAYING AGENT FEES 475 475 475 475 475 475 475 - - 2014B Refunding Bond 42-420-79-00-8000 PRINCIPAL PAYMENT 275,000 285,000 290,000 290,000 295,000 310,000 320,000 - - 42-420-79-00-8050 INTEREST PAYMENT 44,750 39,250 33,550 33,550 27,750 18,900 9,600 - - Expenditures 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - Surplus(Deficit)- - - - - - - - - Fund Balance - - - - - - - - - 91 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses & Permits 165,755 27,465 - - - - - - - Charges for Service 4,489,995 4,529,887 4,401,300 4,337,650 4,350,250 4,518,263 4,694,427 4,879,148 5,072,855 Investment Earnings 11,727 19,100 23,851 31,193 22,557 16,125 14,255 32,108 52,693 Reimbursements 388 15,659 - 3,000 - - - - - Miscellaneous 61,221 62,943 95,999 97,881 100,260 101,000 102,457 104,129 105,845 Other Financing Sources 139,116 142,707 178,781 179,681 179,020 180,233 177,859 178,752 173,559 Total Revenue 4,868,202 4,797,761 4,699,931 4,649,405 4,652,087 4,815,621 4,988,998 5,194,137 5,404,952 Expenses Salaries 412,773 392,273 519,935 418,000 509,530 513,256 527,394 541,956 556,955 Benefits 246,029 202,514 263,064 212,184 242,997 256,208 272,261 289,223 305,943 Contractual Services 872,119 805,723 813,799 871,820 1,079,661 988,753 969,869 985,464 1,001,704 Supplies 327,921 332,310 393,281 370,300 359,273 363,342 373,949 385,087 396,782 Capital Outlay 889,684 583,333 1,428,146 945,470 1,333,243 1,399,243 1,532,905 1,070,000 1,048,000 Debt Service 1,343,250 1,532,844 2,361,500 2,361,500 2,305,935 1,815,830 1,654,108 714,373 702,673 Other Financing Uses 1,018,308 - - - - - - - - Total Expenses 5,110,084 3,848,997 5,779,725 5,179,274 5,830,639 5,336,632 5,330,486 3,986,103 4,012,057 Surplus (Deficit)(241,882) 948,764 (1,079,794) (529,869) (1,178,552) (521,011) (341,488) 1,208,034 1,392,895 Ending Fund Balance Equivalent 2,584,259 3,533,027 1,952,155 3,003,158 1,824,606 1,303,595 962,107 2,170,141 3,563,036 50.57%91.79%33.78%57.98%31.29%24.43%18.05%54.44%88.81% The Water Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. Water Fund (51) $0 $1,000 $2,000 $3,000 $4,000 ThousandsFund Balance Equivalent 92 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Water - 51 51-000-42-00-4216 BUILD PROGRAM PERMITS 165,755 27,465 - - - - - - - 51-000-44-00-4424 WATER SALES 3,094,564 3,117,978 3,228,300 2,980,000 3,129,000 3,285,450 3,449,723 3,622,209 3,803,319 51-000-44-00-4425 BULK WATER SALES 4,250 550 5,000 12,650 5,000 5,000 5,000 5,000 5,000 51-000-44-00-4426 LATE PENALTIES - WATER 116,805 111,720 110,000 125,000 131,250 137,813 144,704 151,939 159,536 51-000-44-00-4430 WATER METER SALES 127,345 157,475 60,000 125,000 60,000 60,000 60,000 60,000 60,000 51-000-44-00-4440 WATER INFRASTRUCTURE FEE 749,613 775,984 768,000 795,000 795,000 800,000 805,000 810,000 815,000 51-000-44-00-4450 WATER CONNECTION FEES 397,418 366,180 230,000 300,000 230,000 230,000 230,000 230,000 230,000 51-000-45-00-4500 10,296 19,100 23,851 24,500 22,557 16,125 14,255 32,108 52,693 51-000-45-00-4550 GAIN ON INVESTMENT 1,431 - - 6,693 - - - - - 51-000-46-00-4690 REIMB - MISCELLANEOUS 388 15,659 - 3,000 - - - - - 51-000-48-00-4820 RENTAL INCOME 61,082 61,798 95,749 97,500 100,010 100,750 102,207 103,879 105,595 51-000-48-00-4850 MISCELLANEOUS INCOME 139 1,145 250 381 250 250 250 250 250 51-000-49-00-4910 SALE OF CAPITAL ASSETS - - - 900 - - - - - 51-000-49-00-4923 TRANSFER FROM CITY-WIDE CAPITAL 65,241 65,032 104,906 104,906 103,895 104,558 104,209 104,627 104,034 51-000-49-00-4952 TRANSFER FROM SEWER 73,875 77,675 73,875 73,875 75,125 75,675 73,650 74,125 69,525 Revenue 4,868,202 4,797,761 4,699,931 4,649,405 4,652,087 4,815,621 4,988,998 5,194,137 5,404,952 Water Operations 51-510-50-00-5010 SALARIES & WAGES 394,263 375,615 477,935 395,000 457,530 471,256 485,394 499,956 514,955 51-510-50-00-5015 PART-TIME SALARIES 11,532 5,328 30,000 11,000 30,000 30,000 30,000 30,000 30,000 51-510-50-00-5020 OVERTIME 6,978 11,330 12,000 12,000 22,000 12,000 12,000 12,000 12,000 51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION 42,915 39,059 44,948 45,000 54,251 55,333 58,394 61,435 63,235 51-510-52-00-5214 FICA CONTRIBUTION 30,192 28,530 37,702 32,000 37,576 38,703 39,864 41,060 42,292 51-510-52-00-5216 GROUP HEALTH INSURANCE 134,779 97,544 137,566 96,530 109,259 118,000 127,440 137,635 148,646 51-510-52-00-5222 GROUP LIFE INSURANCE 705 458 560 489 543 548 553 559 565 51-510-52-00-5223 DENTAL INSURANCE 8,808 7,033 9,354 6,985 7,278 7,642 8,024 8,425 8,846 51-510-52-00-5224 VISION INSURANCE 1,218 1,034 1,344 1,034 1,129 1,163 1,198 1,234 1,271 51-510-52-00-5230 UNEMPLOYMENT INSURANCE 671 1,559 2,000 2,000 2,000 2,000 2,000 2,000 2,000 51-510-52-00-5231 LIABILITY INSURANCE 26,741 27,297 29,590 28,146 30,961 32,819 34,788 36,875 39,088 51-510-54-00-5401 ADMINISTRATIVE CHARGEBACK 108,154 111,629 118,631 118,631 124,903 128,650 132,510 136,485 140,580 51-510-54-00-5405 BUILD PROGRAM 165,755 27,465 - - - - - - - 51-510-54-00-5412 TRAINING & CONFERENCES 2,515 2,251 6,500 6,500 9,200 8,200 8,200 8,200 8,200 51-510-54-00-5415 TRAVEL & LODGING 732 1,278 2,000 2,000 4,000 3,000 3,000 3,000 3,000 51-510-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 316 10,408 10,408 - - 11,797 - - 51-510-54-00-5426 PUBLISHING & ADVERTISING 932 1,359 500 500 500 500 500 500 500 51-510-54-00-5429 WATER SAMPLES 5,894 5,192 8,000 8,000 8,000 8,000 10,000 8,000 8,000 51-510-54-00-5430 PRINTING & DUPLICATING 2,814 2,698 3,250 3,250 3,250 3,250 3,250 3,250 3,250 51-510-54-00-5440 TELECOMMUNICATIONS 33,832 32,084 35,000 40,000 40,000 40,000 40,000 40,000 40,000 51-510-54-00-5445 TREATMENT FACILITY SERVICES 136,286 179,222 145,000 200,000 255,000 230,000 230,000 210,000 200,000 INVESTMENT EARNINGS 93 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 51-510-54-00-5448 FILING FEES 1,901 2,696 3,000 3,000 3,000 3,000 3,000 3,000 3,000 51-510-54-00-5452 POSTAGE & SHIPPING 17,723 15,815 19,000 19,000 19,000 19,000 19,000 19,000 19,000 51-510-54-00-5460 DUES & SUBSCRIPTIONS 1,169 478 1,800 1,800 2,500 2,500 2,500 2,500 2,500 51-510-54-00-5462 PROFESSIONAL SERVICES 36,863 96,790 65,000 85,000 155,000 148,750 92,500 92,500 92,500 51-510-54-00-5465 ENGINEERING SERVICES 39,975 17,271 37,500 28,000 85,000 5,000 5,000 30,000 30,000 51-510-54-00-5480 UTILITIES 279,411 284,677 303,709 292,000 309,520 328,091 347,776 368,643 390,762 51-510-54-00-5483 JULIE SERVICES 5,954 2,190 3,000 3,000 3,000 3,000 3,000 3,000 3,000 51-510-54-00-5485 RENTAL & LEASE PURCHASE 929 1,040 1,700 1,700 1,700 1,700 1,700 1,700 1,700 51-510-54-00-5488 OFFICE CLEANING 1,164 1,020 1,051 731 788 812 836 861 887 51-510-54-00-5490 VEHICLE MAINTENANCE SERVICES 5,930 12,403 12,000 12,000 12,000 12,000 12,000 12,000 12,000 51-510-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 15,023 2,421 25,000 25,000 32,000 32,000 32,000 32,000 32,000 51-510-54-00-5498 PAYING AGENT FEES 1,888 1,888 1,750 1,300 1,300 1,300 1,300 825 825 51-510-54-00-5499 BAD DEBT 7,275 3,540 10,000 10,000 10,000 10,000 10,000 10,000 10,000 51-510-56-00-5600 WEARING APPAREL 6,837 2,026 5,100 5,100 5,000 5,000 5,000 5,000 5,000 51-510-56-00-5620 OPERATING SUPPLIES 3,366 5,793 10,500 10,500 16,000 11,000 11,000 11,000 11,000 51-510-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 2,416 1,547 2,500 2,500 2,500 2,500 2,500 2,500 2,500 51-510-56-00-5630 SMALL TOOLS & EQUIPMENT 1,365 583 4,000 4,000 4,000 4,000 4,000 4,000 4,000 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 159,093 158,763 218,438 170,000 178,500 187,425 196,796 206,636 216,968 51-510-56-00-5640 REPAIR & MAINTENANCE 15,183 5,942 27,500 27,500 27,500 27,500 27,500 27,500 27,500 51-510-56-00-5664 METERS & PARTS 117,151 136,571 100,000 127,500 100,000 100,000 100,000 100,000 100,000 51-510-56-00-5665 JULIE SUPPLIES 693 380 1,200 1,200 2,233 1,200 1,200 1,200 1,200 51-510-56-00-5695 GASOLINE 21,817 20,705 24,043 22,000 23,540 24,717 25,953 27,251 28,614 51-510-60-00-6011 PROPERTY ACQUISITION - - - - - - - 200,000 200,000 51-510-60-00-6015 WATER TOWER PAINTING - - - - 18,000 495,000 477,000 - - 51-510-60-00-6022 WELL REHABILITATIONS 264,985 119,204 165,000 7,796 - 176,000 187,000 - - 51-510-60-00-6025 ROAD TO BETTER ROADS PROGRAM 272,423 15,564 569,000 635,000 634,000 483,000 548,000 863,000 841,000 51-510-60-00-6034 WHISPERING MEADOWS SUBDIVISION 115 42,560 - 750 - - - - - 51-510-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT 26,676 14,939 21,608 17,000 7,700 - - - - 51-510-60-00-6060 EQUIPMENT 8,825 - 400,000 77,386 500,300 7,000 7,000 7,000 7,000 51-510-60-00-6066 RTE 71 WATERMAIN REPLACEMENT 44,904 288,136 42,166 42,166 12,871 12,871 - - - 51-510-60-00-6070 VEHICLES - 44,877 - - 90,000 - 100,000 - - 51-510-60-00-6079 ROUTE 47 EXPANSION 197,544 58,053 45,372 45,372 45,372 45,372 18,905 - - 51-510-60-00-6081 CATION EXCHANGE MEDIA REPLACEMENT - - 185,000 120,000 25,000 180,000 195,000 - - 51-510-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS 74,212 - - - - - - - - 2015A Bond 51-510-77-00-8000 PRINCIPAL PAYMENT 113,991 117,668 290,483 290,483 297,837 312,545 323,576 338,284 349,315 51-510-77-00-8050 INTEREST PAYMENT 161,055 156,496 151,787 151,787 140,167 128,254 115,752 102,809 89,278 94 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Debt Service - 2016 Refunding Bond 51-510-85-00-8000 PRINCIPAL PAYMENT 430,000 470,000 1,470,000 1,470,000 1,475,000 1,040,000 915,000 - - 51-510-85-00-8050 INTEREST PAYMENT 248,124 195,250 176,450 176,450 117,650 58,650 27,450 - - Debt Service - 2003 Debt Certificates 51-510-86-00-8000 PRINCIPAL PAYMENT 100,000 300,000 - - - - - - - 51-510-86-00-8050 INTEREST EXPENSE 17,300 13,050 - - - - - - - Debt Service - IEPA Loan L17-156300 51-510-89-00-8000 PRINCIPAL PAYMENT 99,361 101,860 104,423 104,423 107,050 109,743 112,503 115,333 118,235 51-510-89-00-8050 INTEREST EXPENSE 25,669 23,170 20,607 20,607 17,981 15,288 12,527 9,697 6,795 Debt Service - 2014C Refunding Bond 51-510-94-00-8000 PRINCIPAL PAYMENT 120,000 130,000 125,000 125,000 130,000 135,000 135,000 140,000 135,000 51-510-94-00-8050 INTEREST PAYMENT 27,750 25,350 22,750 22,750 20,250 16,350 12,300 8,250 4,050 51-510-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL 1,018,308 - - - - - - - - Expenses 5,110,084 3,848,997 5,779,725 5,179,274 5,830,639 5,336,632 5,330,486 3,986,103 4,012,057 Surplus(Deficit)(241,882) 948,764 (1,079,794) (529,869) (1,178,552) (521,011) (341,488) 1,208,034 1,392,895 Fund Balance Equiv 2,584,259 3,533,027 1,952,155 3,003,158 1,824,606 1,303,595 962,107 2,170,141 3,563,036 50.57%91.79%33.78%57.98%31.29%24.43%18.05%54.44%88.81% 95 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses & Permits 93,000 18,000 - - - - - - - Charges for Service 1,595,338 1,534,159 1,567,500 1,615,600 1,635,650 1,671,396 1,708,064 1,745,682 1,784,278 Investment Earnings 24,274 9,679 7,149 39,959 7,473 7,419 11,872 19,659 24,853 Reimbursements 54 4,885 - 3,961 - - - - - Other Financing Sources 1,137,166 856,583 575,030 575,030 174,744 586,749 994,479 1,134,606 1,136,806 Total Revenue 2,849,832 2,423,306 2,149,679 2,234,550 1,817,867 2,265,564 2,714,415 2,899,947 2,945,937 Expenses Salaries 224,215 192,724 270,946 205,940 256,061 263,578 271,320 279,295 287,509 Benefits 111,531 96,011 164,060 122,580 149,064 158,425 168,840 179,887 190,965 Contractual Services 221,111 145,994 240,935 182,007 234,411 181,863 182,558 176,603 179,805 Supplies 45,902 60,342 62,650 62,650 68,256 65,925 67,187 68,512 69,904 Capital Outlay 228,179 235,161 350,861 238,438 204,361 223,711 449,370 460,000 660,000 Developer Commitments 34,888 35,938 30,721 31,500 - - - - - Debt Service 1,877,110 1,880,265 1,352,307 1,352,307 1,300,798 1,300,780 1,299,024 1,134,606 1,136,806 Other Financing Uses 73,875 77,675 73,875 73,875 75,125 75,675 73,650 74,125 69,525 Total Expenses 2,816,811 2,724,110 2,546,355 2,269,297 2,288,076 2,269,957 2,511,949 2,373,028 2,594,514 Surplus (Deficit)33,021 (300,804) (396,676) (34,747) (470,209) (4,393) 202,466 526,919 351,423 Ending Fund Balance Equivalent 1,411,053 1,110,251 705,765 1,075,504 605,295 600,902 803,368 1,330,287 1,681,710 50.09%40.76%27.72%47.39%26.45%26.47%31.98%56.06%64.82% Sewer Fund (52) The Sewer Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for improvement and expansion of the sanitary sewer infrastructure while the operational side allows the City to service and maintain sanitary sewer systems. $0 $500 $1,000 $1,500 $2,000 ThousandsFund Balance Equivalent 96 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Sewer - 52 52-000-42-00-4216 BUILD PROGRAM PERMITS 93,000 18,000 - - - - - - - 52-000-44-00-4435 SEWER MAINTENANCE FEES 910,828 970,506 979,200 995,000 1,024,850 1,055,596 1,087,264 1,119,882 1,153,478 52-000-44-00-4440 SEWER INFRASTRUCTURE FEE 363,038 375,560 370,000 385,000 390,000 395,000 400,000 405,000 410,000 52-000-44-00-4455 SW CONNECTION FEES - OPERATIONS 105,005 89,378 23,300 72,500 23,300 23,300 23,300 23,300 23,300 52-000-44-00-4456 SW CONNECTION FEES - CAPITAL 198,700 82,800 180,000 145,000 180,000 180,000 180,000 180,000 180,000 52-000-44-00-4462 LATE PENALTIES - SEWER 15,057 15,537 15,000 17,500 17,500 17,500 17,500 17,500 17,500 52-000-44-00-4465 RIVER CROSSING FEES 2,710 378 - 600 - - - - - 52-000-45-00-4500 17,550 9,679 7,149 8,500 7,473 7,419 11,872 19,659 24,853 52-000-45-00-4550 GAIN ON INVESTMENT 6,724 - - 31,459 - - - - - 52-000-46-00-4690 54 4,885 - 3,961 - - - - - 52-000-49-00-4901 TRANSFER FROM GENERAL 1,137,166 856,583 575,030 575,030 174,744 586,749 994,479 1,134,606 1,136,806 Revenue 2,849,832 2,423,306 2,149,679 2,234,550 1,817,867 2,265,564 2,714,415 2,899,947 2,945,937 Sewer Operations 52-520-50-00-5010 SALARIES & WAGES 223,926 192,436 265,446 200,000 250,561 258,078 265,820 273,795 282,009 52-520-50-00-5015 PART-TIME SALARIES - 112 5,000 5,440 5,000 5,000 5,000 5,000 5,000 52-520-50-00-5020 OVERTIME 289 176 500 500 500 500 500 500 500 52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 24,177 19,737 24,399 21,000 28,403 29,607 31,266 32,915 33,901 52-520-52-00-5214 FICA CONTRIBUTION 16,847 14,273 19,031 16,000 18,509 19,064 19,636 20,225 20,832 52-520-52-00-5216 GROUP HEALTH INSURANCE 51,511 43,862 98,202 65,544 80,306 86,730 93,668 101,161 109,254 52-520-52-00-5222 GROUP LIFE INSURANCE 371 212 314 336 314 317 320 323 326 52-520-52-00-5223 DENTAL INSURANCE 4,239 3,367 6,433 4,644 5,021 5,272 5,536 5,813 6,104 52-520-52-00-5224 VISION INSURANCE 594 493 879 647 736 758 781 804 828 52-520-52-00-5230 UNEMPLOYMENT INSURANCE 353 820 750 750 750 750 750 750 750 52-520-52-00-5231 LIABILITY INSURANCE 13,439 13,247 14,052 13,659 15,025 15,927 16,883 17,896 18,970 52-520-54-00-5401 ADMINISTRATIVE CHARGEBACK 38,925 40,176 42,696 42,696 44,953 46,302 47,691 49,122 50,596 52-520-54-00-5405 BUILD PROGRAM 93,000 18,000 - - - - - - - 52-520-54-00-5412 TRAINING & CONFERENCES 1,180 277 2,500 2,500 3,500 3,400 3,400 3,400 3,400 52-520-54-00-5415 TRAVEL & LODGING 344 1,308 2,000 2,000 3,000 3,000 3,000 3,000 3,000 52-520-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 316 8,258 8,258 - - 9,017 - - 52-520-54-00-5430 PRINTING & DUPLICATING 1,307 1,286 1,500 1,500 1,500 1,500 1,500 1,500 1,500 52-520-54-00-5440 TELECOMMUNICATIONS 8,667 8,307 9,000 9,000 13,500 13,500 13,500 13,500 13,500 52-520-54-00-5444 LIFT STATION SERVICES 20,727 14,783 75,000 26,000 64,000 20,000 20,000 20,000 20,000 52-520-54-00-5462 PROFESSIONAL SERVICES 14,638 18,260 43,000 33,000 45,500 34,250 23,000 23,000 23,000 52-520-54-00-5480 UTILITIES 20,081 13,748 22,472 22,472 23,820 25,249 26,764 28,370 30,072 52-520-54-00-5483 JULIE SERVICES - 2,190 3,000 3,000 3,000 3,000 3,000 3,000 3,000 52-520-54-00-5485 RENTAL & LEASE PURCHASE 662 1,031 1,000 1,100 1,100 1,100 1,100 1,100 1,100 52-520-54-00-5488 OFFICE CLEANING 729 737 759 731 788 812 836 861 887 INVESTMENT EARNINGS REIMB - MISCELLANEOUS 97 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 52-520-54-00-5490 VEHICLE MAINTENANCE SERVICES 1,643 12,605 10,000 10,000 10,000 10,000 10,000 10,000 10,000 52-520-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 15,072 11,030 16,000 16,000 16,000 16,000 16,000 16,000 16,000 52-520-54-00-5498 PAYING AGENT FEES 1,277 689 750 750 750 750 750 750 750 52-520-54-00-5499 BAD DEBT 2,859 1,251 3,000 3,000 3,000 3,000 3,000 3,000 3,000 52-520-56-00-5600 WEARING APPAREL 3,965 2,289 3,980 3,980 3,980 3,980 3,980 3,980 3,980 52-520-56-00-5610 OFFICE SUPPLIES 1,029 870 1,000 1,000 1,000 1,000 1,000 1,000 1,000 52-520-56-00-5613 LIFT STATION MAINTENANCE 8,006 19,361 8,000 8,000 8,000 8,000 8,000 8,000 8,000 52-520-56-00-5620 OPERATING SUPPLIES 4,516 5,332 9,000 9,000 12,000 9,500 9,500 9,500 9,500 52-520-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 5,356 8,968 10,000 10,000 10,000 10,000 10,000 10,000 10,000 52-520-56-00-5630 SMALL TOOLS & EQUIPMENT 711 775 2,000 2,000 2,000 2,000 2,000 2,000 2,000 52-520-56-00-5640 REPAIR & MAINTENANCE 2,243 2,497 5,000 5,000 5,000 5,000 5,000 5,000 5,000 52-520-56-00-5665 JULIE SUPPLIES - 380 1,200 1,200 2,233 1,200 1,200 1,200 1,200 52-520-56-00-5695 GASOLINE 20,076 19,870 22,470 22,470 24,043 25,245 26,507 27,832 29,224 52-520-60-00-6001 SCADA SYSTEM - - 67,000 45,000 67,000 67,000 - - - 52-520-60-00-6025 ROAD TO BETTER ROADS PROGRAM 160,219 134,529 137,000 62,000 - - 440,000 460,000 660,000 52-520-60-00-6034 WHISPERING MEADOWS SUBDIVISION 172 73,554 - 300 - - - - - 52-520-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT 4,213 978 11,373 650 650 - - - - 52-520-60-00-6060 EQUIPMENT - - - - 80,000 - - - - 52-520-60-00-6066 RTE 71 SANITARY SEWER REPLACEMENT 4,560 574 63,000 63,000 34,223 34,223 - - - 52-520-60-00-6070 VEHICLES - - 50,000 45,000 - 100,000 - - - 52-520-60-00-6079 ROUTE 47 EXPANSION 59,015 25,526 22,488 22,488 22,488 22,488 9,370 - - 52-520-75-00-7500 LENNAR - RAINTREE SEWER RECAPTURE 34,888 35,938 30,721 31,500 - - - - - Debt Service - 2004B Bond 52-520-84-00-8000 PRINCIPAL PAYMENT 435,000 455,000 - - - - - - - 52-520-84-00-8050 INTEREST EXPENSE 35,600 18,200 - - - - - - - Debt Service - 2003A IRBB Debt Certificates 52-520-90-00-8000 PRINCIPAL PAYMENT 120,000 130,000 135,000 135,000 140,000 150,000 155,000 - - 52-520-90-00-8050 INTEREST EXPENSE 42,293 36,233 29,668 29,668 22,850 15,710 8,060 - - Debt Service - 2011 Refunding Bond 52-520-92-00-8000 PRINCIPAL PAYMENT 780,000 810,000 845,000 845,000 885,000 920,000 960,000 1,000,000 1,045,000 52-520-92-00-8050 INTEREST EXPENSE 357,166 323,782 289,114 289,114 252,948 215,070 175,964 134,606 91,806 Debt Service - IEPA Loan L17-115300 52-520-96-00-8000 PRINCIPAL PAYMENT 100,952 103,619 52,832 52,832 - - - - - 52-520-96-00-8050 INTEREST EXPENSE 6,099 3,431 693 693 - - - - - 52-520-99-00-9951 TRANSFER TO WATER 73,875 77,675 73,875 73,875 75,125 75,675 73,650 74,125 69,525 Expenses 2,816,811 2,724,110 2,546,355 2,269,297 2,288,076 2,269,957 2,511,949 2,373,028 2,594,514 Surplus(Deficit)33,021 (300,804) (396,676) (34,747) (470,209) (4,393) 202,466 526,919 351,423 Fund Balance Equiv 1,411,053 1,110,251 705,765 1,075,504 605,295 600,902 803,368 1,330,287 1,681,710 50.09%40.76%27.72%47.39%26.45%26.47%31.98%56.06%64.82% 98 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Intergovernmental - 702,474 - - - - - - - Licenses & Permits 1,505 - - - - - - - - Reimbursements 5,701 - - - - - - - - Land Cash Contributions 125,491 161,691 58,435 38,876 33,858 25,760 24,354 5,454 5,454 Miscellaneous - 3,426 - - - - - - - Other Financing Sources 2,503 - - - - - - - - Total Revenue 135,200 867,591 58,435 38,876 33,858 25,760 24,354 5,454 5,454 Expenditures Contractual Services 1,505 4,795 4,850 5,035 5,287 5,551 5,829 6,120 6,426 Capital Outlay 662,215 372,760 100,000 100,000 145,000 74,000 - - - Total Expenditures 663,720 377,555 104,850 105,035 150,287 79,551 5,829 6,120 6,426 Surplus (Deficit)(528,520) 490,036 (46,415) (66,159) (116,429) (53,791) 18,525 (666) (972) Ending Fund Balance (278,204) 211,832 62,362 145,673 29,244 (24,547) (6,022) (6,688) (7,660) Land-Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions. Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community’s recreation needs at a lower cost to the City. Land Cash Fund (72) ($400) ($200) $0 $200 $400 ThousandsFund Balance 99 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Land Cash - 72 72-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK - 312,671 - - - - - - - 72-000-41-00-4186 OSLAD GRANT - BRISTOL BAY - 389,803 - - - - - - - 72-000-42-00-4216 BUILD PROGRAM PERMITS 1,505 - - - - - - - - 72-000-46-00-4655 REIMB - GRANDE RESERVE PARK 5,701 - - - - - - - - 72-000-47-00-4701 WHITE OAK - - - 1,406 1,406 1,406 - - - 72-000-47-00-4702 WHISPERING MEADOWS - - - - 4,699 4,699 4,699 - - 72-000-47-00-4703 AUTUMN CREEK - 3,003 6,606 6,006 - - - - - 72-000-47-00-4704 BLACKBERRY WOODS 17,614 10,795 15,909 568 1,932 1,932 1,932 1,932 1,932 72-000-47-00-4706 CALEDONIA 39,261 32,214 16,341 16,341 4,698 4,698 4,698 - - 72-000-47-00-4707 RIVER'S EDGE 671 - - - 671 - - - - 72-000-47-00-4708 COUNTRY HILLS 6,152 769 8,000 4,000 4,358 4,358 4,358 - - 72-000-47-00-4709 SALEK 3,213 - - - - - - - - 72-000-47-00-4711 FOX HIGHLANDS - - - - 3,298 - - - - 72-000-47-00-4722 GC HOUSING (ANTHONY'S PLACE)- 97,162 - - - - - - - 72-000-47-00-4723 WINDETT RIDGE 50,000 10,000 - - - - - - - 72-000-47-00-4724 KENDALL MARKETPLACE 162 1,133 2,024 1,000 2,752 - - - - 72-000-47-00-4725 HEARTLAND MEADOWS - - - - 3,522 3,522 3,522 3,522 3,522 72-000-47-00-4726 KENDALLWOOD ESTATES - - - - - - - - - 72-000-47-00-4727 CIMARRON RIDGE - - - - 1,377 - - - - 72-000-47-00-4736 BRIARWOOD 8,418 6,615 9,555 9,555 5,145 5,145 5,145 - - 72-000-48-00-4850 MISCELLANEOUS INCOME - 3,426 - - - - - - - 72-000-49-00-4910 SALE OF CAPITAL ASSETS 2,503 - - - - - - - - Revenue 135,200 867,591 58,435 38,876 33,858 25,760 24,354 5,454 5,454 72-720-54-00-5405 BUILD PROGRAM 1,505 - - - - - - - - 72-720-54-00-5485 RENTAL & LEASE PURCHASE - 4,795 4,850 5,035 5,287 5,551 5,829 6,120 6,426 72-720-60-00-6010 PARK IMPROVEMENTS - 267,479 - - - - - - - 72-720-60-00-6013 BEECHER CENTER PARK - - - - 105,000 - - - - 72-720-60-00-6014 BLACKBERRY WOODS - - - - - - - - - 72-720-60-00-6029 CALEDONIA PARK - - - 60,000 25,000 - - - - 72-720-60-00-6040 PRESTWICK - - - - - 74,000 - - - 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 384,922 6,483 - - - - - - - 72-720-60-00-6045 RIVERFRONT PARK 276,616 41,228 - - - - - - - 72-720-60-00-6046 GRANDE RESERVE PARK 677 - 25,000 - - - - - - 72-720-60-00-6047 AUTUMN CREEK - - 50,000 40,000 10,000 - - - - 72-720-60-00-6049 RAINTREE PARK C - - 25,000 - - - - - - 100 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 72-720-60-00-6067 BLACKBERRY CREEK NATURE PRESERVE - - - - 5,000 - - - - 72-720-60-00-6069 WINDETT RIDGE PARK - 57,570 - - - - - - - Expenditures 663,720 377,555 104,850 105,035 150,287 79,551 5,829 6,120 6,426 Surplus(Deficit)(528,520) 490,036 (46,415) (66,159) (116,429) (53,791) 18,525 (666) (972) Fund Balance (278,204) 211,832 62,362 145,673 29,244 (24,547) (6,022) (6,688) (7,660) 101 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Intergovernmental - 81,815 - - - - - - - Charges for Service 453,466 579,155 632,000 640,000 650,000 650,000 650,000 650,000 650,000 Investment Earnings 800 1,534 1,500 1,300 1,300 1,300 1,300 1,300 1,300 Reimbursements 174 23,137 - 14,000 - - - - - Miscellaneous 234,784 208,720 200,500 227,178 226,716 228,709 230,781 232,936 235,178 Other Financing Sources 1,308,583 1,274,699 1,410,988 1,410,988 1,314,316 1,720,865 1,801,347 1,857,801 1,925,348 Total Revenue 1,997,807 2,169,060 2,244,988 2,293,466 2,192,332 2,600,874 2,683,428 2,742,037 2,811,826 Expenditures Salaries 868,189 972,011 1,103,861 1,100,859 1,172,012 1,203,697 1,236,273 1,269,766 1,304,204 Benefits 390,010 393,482 448,232 445,759 490,032 511,815 544,758 579,610 613,928 Contractual Services 320,383 355,673 309,358 320,973 392,565 375,032 390,612 379,347 378,775 Supplies 391,250 468,833 487,630 509,327 507,185 510,330 511,785 513,314 514,919 Total Expenditures 1,969,832 2,189,999 2,349,081 2,376,918 2,561,794 2,600,874 2,683,428 2,742,037 2,811,826 Surplus (Deficit)27,975 (20,939) (104,093) (83,452) (369,462) - - - - Ending Fund Balance 473,852 452,914 312,946 369,462 - - - - - 24.06%20.68%13.32%15.54%0.00%0.00%0.00%0.00%0.00% Parks and Recreation Fund (79) This fund accounts for the daily operations of the Parks and Recreation Department. Programs, classes, special events and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes consist of a wide variety of options serving children through senior citizens. Special events range from Music Under the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites including buildings, boulevards, parks, utility locations and natural areas. $0 $200 $400 $600 ThousandsFund Balance 102 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Parks and Recreation - 79 79-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK - 81,815 - - - - - - - 79-000-44-00-4402 SPECIAL EVENTS 87,666 88,828 90,000 90,000 90,000 90,000 90,000 90,000 90,000 79-000-44-00-4403 CHILD DEVELOPMENT 141,046 143,949 145,000 135,000 145,000 145,000 145,000 145,000 145,000 79-000-44-00-4404 ATHLETICS & FITNESS 187,611 318,981 365,000 370,000 370,000 370,000 370,000 370,000 370,000 79-000-44-00-4441 CONCESSION REVENUE 37,143 27,397 32,000 45,000 45,000 45,000 45,000 45,000 45,000 79-000-45-00-4500 800 1,534 1,500 1,300 1,300 1,300 1,300 1,300 1,300 79-000-46-00-4690 REIMB - MISCELLANEOUS 174 23,137 - 14,000 - - - - - 79-000-48-00-4820 RENTAL INCOME 54,701 53,208 54,500 59,900 64,216 66,209 68,281 70,436 72,678 79-000-48-00-4825 PARK RENTALS 20,200 15,714 15,000 20,000 17,500 17,500 17,500 17,500 17,500 79-000-48-00-4843 HOMETOWN DAYS 128,156 118,141 108,000 124,278 120,000 120,000 120,000 120,000 120,000 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 19,753 14,577 20,000 18,000 20,000 20,000 20,000 20,000 20,000 79-000-48-00-4850 MISCELLANEOUS INCOME 11,974 7,080 3,000 5,000 5,000 5,000 5,000 5,000 5,000 79-000-49-00-4901 TRANSFER FROM GENERAL 1,308,583 1,274,699 1,410,988 1,410,988 1,314,316 1,720,865 1,801,347 1,857,801 1,925,348 Revenue 1,997,807 2,169,060 2,244,988 2,293,466 2,192,332 2,600,874 2,683,428 2,742,037 2,811,826 Parks Department 79-790-50-00-5010 SALARIES & WAGES 459,025 485,017 552,859 552,859 601,936 619,994 638,594 657,752 677,485 79-790-50-00-5015 PART-TIME SALARIES 37,282 49,603 51,000 58,000 59,000 60,000 61,000 62,000 63,000 79-790-50-00-5020 OVERTIME 2,533 4,283 5,000 5,000 5,000 5,000 5,000 5,000 5,000 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 51,254 51,004 52,725 56,500 70,570 71,562 75,558 79,530 81,898 79-790-52-00-5214 FICA CONTRIBUTION 36,883 39,628 44,715 45,500 48,830 50,295 51,804 53,358 54,959 79-790-52-00-5216 GROUP HEALTH INSURANCE 131,162 130,395 153,747 157,370 157,762 170,383 184,014 198,735 214,634 79-790-52-00-5222 GROUP LIFE INSURANCE 896 570 645 624 645 651 658 665 672 79-790-52-00-5223 DENTAL INSURANCE 9,726 9,509 10,866 10,892 9,708 10,193 10,703 11,238 11,800 79-790-52-00-5224 VISION INSURANCE 1,313 1,354 1,537 1,529 1,537 1,583 1,630 1,679 1,729 79-790-54-00-5412 TRAINING & CONFERENCES 4,186 725 7,000 4,000 7,000 7,000 7,000 7,000 7,000 79-790-54-00-5415 TRAVEL & LODGING 248 1 3,000 - 3,000 3,000 3,000 3,000 3,000 79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 70,000 90,000 - - 75,000 50,000 50,000 50,000 50,000 79-790-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 5,218 3,262 8,209 875 - 8,209 957 985 79-790-54-00-5440 TELECOMMUNICATIONS 6,348 6,786 6,500 8,000 8,100 8,100 8,100 8,100 8,100 79-790-54-00-5462 PROFESSIONAL SERVICES 3,940 10,105 11,400 7,000 11,400 11,400 11,400 11,400 11,400 79-790-54-00-5466 LEGAL SERVICES 2,634 645 3,000 750 2,000 2,000 2,000 2,000 2,000 79-790-54-00-5485 RENTAL & LEASE PURCHASE 5,818 2,770 2,500 2,500 2,500 2,500 2,500 2,500 2,500 79-790-54-00-5488 OFFICE CLEANING 2,719 2,435 2,876 2,917 3,078 3,170 3,265 3,363 3,464 79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 17,640 42,578 50,000 40,000 33,759 40,000 40,000 40,000 40,000 79-790-56-00-5600 WEARING APPAREL 8,647 4,905 6,220 6,220 6,220 6,220 6,220 6,220 6,220 79-790-56-00-5620 OPERATING SUPPLIES 31,213 40,658 25,000 25,000 25,000 25,000 25,000 25,000 25,000 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 5,965 5,801 6,000 6,000 6,000 6,000 6,000 6,000 6,000 79-790-56-00-5640 REPAIR & MAINTENANCE 60,544 58,771 71,000 70,000 71,000 71,000 71,000 71,000 71,000 INVESTMENT EARNINGS 103 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 79-790-56-00-5646 ATHLETIC FIELDS & EQUIPMENT 7,803 51,163 55,000 55,000 55,000 55,000 55,000 55,000 55,000 79-790-56-00-5695 GASOLINE 15,686 21,977 25,410 25,410 27,189 28,548 29,975 31,474 33,048 973,465 1,115,901 1,151,262 1,149,280 1,292,109 1,308,599 1,357,630 1,392,971 1,435,894 Recreation Department 79-795-50-00-5010 SALARIES & WAGES 290,580 338,230 359,002 368,000 387,576 399,203 411,179 423,514 436,219 79-795-50-00-5015 PART-TIME SALARIES 16,602 18,784 41,000 25,000 23,500 24,500 25,500 26,500 27,500 79-795-50-00-5045 CONCESSION WAGES 8,344 8,023 15,000 15,000 15,000 15,000 15,000 15,000 15,000 79-795-50-00-5046 PRE-SCHOOL WAGES 34,468 34,324 40,000 40,000 40,000 40,000 40,000 40,000 40,000 79-795-50-00-5052 INSTRUCTORS WAGES 19,355 33,747 40,000 37,000 40,000 40,000 40,000 40,000 40,000 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 31,208 34,687 37,514 37,514 49,493 45,709 48,272 50,822 52,346 79-795-52-00-5214 FICA CONTRIBUTION 27,561 32,343 36,761 34,000 37,543 38,669 39,829 41,024 42,255 79-795-52-00-5216 GROUP HEALTH INSURANCE 92,497 86,065 101,795 93,832 105,633 114,084 123,211 133,068 143,713 79-795-52-00-5222 GROUP LIFE INSURANCE 407 440 440 475 475 480 485 490 495 79-795-52-00-5223 DENTAL INSURANCE 6,235 6,539 6,539 6,539 6,744 7,081 7,435 7,807 8,197 79-795-52-00-5224 VISION INSURANCE 868 948 948 984 1,092 1,125 1,159 1,194 1,230 79-795-54-00-5410 TUITION REIMBURSEMENT - - 9,648 - - - - - - 79-795-54-00-5412 TRAINING & CONFERENCES 3,295 4,074 5,000 3,750 5,000 5,000 5,000 5,000 5,000 79-795-54-00-5415 TRAVEL & LODGING 542 35 3,000 2,000 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - - - - - - - - - 79-795-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 3,799 5,888 5,888 875 1,883 8,100 2,870 985 79-795-54-00-5426 PUBLISHING & ADVERTISING 52,825 55,361 55,000 56,000 55,000 55,000 55,000 55,000 55,000 79-795-54-00-5440 TELECOMMUNICATIONS 7,734 9,034 8,000 8,000 8,750 8,750 8,750 8,750 8,750 79-795-54-00-5447 SCHOLARSHIPS - - 2,500 500 2,500 2,500 2,500 2,500 2,500 79-795-54-00-5452 POSTAGE & SHIPPING 3,198 6,322 3,500 5,000 3,500 3,500 3,500 3,500 3,500 79-795-54-00-5460 DUES & SUBSCRIPTIONS 4,113 3,139 3,000 3,250 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5462 PROFESSIONAL SERVICES 116,287 91,593 100,000 140,000 140,000 140,000 140,000 140,000 140,000 79-795-54-00-5480 UTILITIES 11,515 13,205 14,292 14,292 15,150 16,059 17,023 18,044 19,127 79-795-54-00-5485 RENTAL & LEASE PURCHASE 1,874 1,711 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5488 OFFICE CLEANING 4,194 3,876 3,992 2,917 3,078 3,170 3,265 3,363 3,464 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 1,273 2,261 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 108,177 110,986 100,000 124,197 120,000 120,000 120,000 120,000 120,000 79-795-56-00-5606 PROGRAM SUPPLIES 119,317 139,495 160,000 160,000 158,241 160,000 160,000 160,000 160,000 79-795-56-00-5607 CONCESSION SUPPLIES 15,796 14,482 18,000 18,000 18,000 18,000 18,000 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES 2,809 1,968 3,000 2,500 3,000 3,000 3,000 3,000 3,000 79-795-56-00-5620 OPERATING SUPPLIES 12,115 16,407 15,000 15,000 15,000 15,000 15,000 15,000 15,000 104 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 79-795-56-00-5640 REPAIR & MAINTENANCE 2,279 966 2,000 1,500 2,000 2,000 2,000 2,000 2,000 79-795-56-00-5695 GASOLINE 899 1,254 1,000 500 535 562 590 620 651 996,367 1,074,098 1,197,819 1,227,638 1,269,685 1,292,275 1,325,798 1,349,066 1,375,932 Expenditures 1,969,832 2,189,999 2,349,081 2,376,918 2,561,794 2,600,874 2,683,428 2,742,037 2,811,826 Surplus(Deficit)27,975 (20,939) (104,093) (83,452) (369,462) - - - - Fund Balance 473,852 452,914 312,946 369,462 - - - - - 24.06%20.68%13.32%15.54%0.00%0.00%0.00%0.00%0.00% 105 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Taxes1,402,659 1,457,087 1,492,248 1,497,431 1,562,000 1,597,242 1,627,131 1,669,993 1,691,484 Intergovernmental18,086 30,564 25,250 26,401 25,250 25,250 25,250 25,250 25,250 Fines & Forfeits9,922 9,234 8,500 8,500 8,500 8,500 8,500 8,500 8,500 Charges for Service12,750 13,466 11,750 12,164 12,300 12,400 12,400 12,400 12,400 Investment Earnings5,423 11,463 10,000 17,382 8,959 8,272 7,518 6,688 5,788 Reimbursements691 - - - - - - - - Miscellaneous6,488 3,463 4,000 4,000 3,750 3,750 3,750 3,750 3,750 Other Financing Sources23,775 23,495 25,003 24,235 26,584 28,134 29,777 31,519 33,365 Total Revenue1,479,794 1,548,772 1,576,751 1,590,113 1,647,343 1,683,548 1,714,326 1,758,100 1,780,537 ExpendituresSalaries403,032 426,855 474,394 445,894 479,742 504,163 528,938 554,019 579,412 Benefits148,184 158,810 175,658 167,570 181,677 193,876 206,493 219,782 233,039 Contractual Services131,797 104,354 149,080 135,019 152,448 153,006 153,756 154,551 155,394 Supplies15,088 22,737 24,200 24,200 25,300 25,300 25,300 25,300 25,300 Debt Service760,396 792,101 797,013 797,013 827,088 840,225 847,313 866,750 864,000 Total Expenditures1,458,497 1,504,857 1,620,345 1,569,696 1,666,255 1,716,570 1,761,800 1,820,402 1,857,145 Surplus (Deficit)21,297 43,915 (43,594) 20,417 (18,912) (33,022) (47,474) (62,302) (76,608) Ending Fund Balance510,355 554,271 474,039 574,688 555,776 522,754 475,280 412,978 336,370 34.99% 36.83% 29.26% 36.61% 33.35% 30.45% 26.98% 22.69% 18.11%Operational Fund Balance %73.11% 77.76% 57.58% 74.38% 66.23% 59.65% 51.97% 43.30% 33.87%Library Operations Fund (82)The Yorkville Public Library provides the people of the community, from pre-school through maturity, with access to a collection of books and other materials which will serve their educational, cultural and recreational needs. The Library board and staff strive to provide the community an environment that promotes the love of reading.$0$200$400$600$800ThousandsFund Balance106 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Library Operations 82-000-40-00-4000 PROPERTY TAXES - LIBRARY OPS 644,025 669,065 699,220 702,716 739,047 761,218 784,055 807,577 831,804 82-000-40-00-4083 PROPERTY TAXES - DEBT SERVICE 758,634 788,022 793,028 794,715 822,953 836,024 843,076 862,416 859,680 82-000-41-00-4120 PERSONAL PROPERTY TAX 4,948 5,353 5,250 5,250 5,250 5,250 5,250 5,250 5,250 82-000-41-00-4170 STATE GRANTS 13,138 25,211 20,000 21,151 20,000 20,000 20,000 20,000 20,000 82-000-43-00-4330 LIBRARY FINES 9,922 9,234 8,500 8,500 8,500 8,500 8,500 8,500 8,500 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 8,040 9,185 8,000 8,300 8,500 8,500 8,500 8,500 8,500 82-000-44-00-4422 COPY FEES 3,853 3,980 3,750 3,800 3,800 3,900 3,900 3,900 3,900 82-000-44-00-4439 PROGRAM FEES 857 301 - 64 - - - - - 82-000-45-00-4500 4,593 11,463 10,000 13,500 8,959 8,272 7,518 6,688 5,788 82-000-45-00-4550 GAIN ON INVESTMENT 830 - - 3,882 - - - - - 82-000-46-00-4690 REIMB - MISCELLANEOUS 691 - - - - - - - - 82-000-48-00-4820 RENTAL INCOME 1,806 1,405 2,000 1,500 1,750 1,750 1,750 1,750 1,750 82-000-48-00-4824 DVD RENTAL INCOME 2,842 1,228 - - - - - - - 82-000-48-00-4850 MISCELLANEOUS INCOME 1,840 830 2,000 2,500 2,000 2,000 2,000 2,000 2,000 82-000-49-00-4901 TRANSFER FROM GENERAL 23,775 23,495 25,003 24,235 26,584 28,134 29,777 31,519 33,365 Revenue 1,479,794 1,548,772 1,576,751 1,590,113 1,647,343 1,683,548 1,714,326 1,758,100 1,780,537 82-820-50-00-5010 SALARIES & WAGES 213,880 261,231 278,394 278,394 289,742 298,434 307,387 316,609 326,107 82-820-50-00-5015 PART-TIME SALARIES 189,152 165,624 196,000 167,500 190,000 205,729 221,551 237,410 253,305 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 22,885 26,614 25,541 29,000 32,779 34,171 36,087 37,993 39,133 82-820-52-00-5214 FICA CONTRIBUTION 30,169 31,983 35,544 33,500 35,952 38,568 40,464 42,382 44,325 82-820-52-00-5216 GROUP HEALTH INSURANCE 65,658 68,695 81,184 72,474 78,641 84,932 91,727 99,065 106,990 82-820-52-00-5222 GROUP LIFE INSURANCE 388 351 387 362 387 391 395 399 403 82-820-52-00-5223 DENTAL INSURANCE 4,672 6,699 6,987 6,987 6,322 6,638 6,970 7,319 7,685 82-820-52-00-5224 VISION INSURANCE 637 973 1,012 1,012 1,012 1,042 1,073 1,105 1,138 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 747 604 750 750 750 750 750 750 750 82-820-52-00-5231 LIABILITY INSURANCE 23,028 22,891 24,253 23,485 25,834 27,384 29,027 30,769 32,615 82-820-54-00-5412 TRAINING & CONFERENCES 308 1,374 2,000 1,200 3,000 3,000 3,000 3,000 3,000 82-820-54-00-5415 TRAVEL & LODGING 348 1,557 1,500 500 1,500 1,500 1,500 1,500 1,500 82-820-54-00-5426 PUBLISHING & ADVERTISING 100 3,019 2,000 1,000 2,500 2,500 2,500 2,500 2,500 82-820-54-00-5440 TELECOMMUNICATIONS 4,513 5,313 6,000 5,750 7,200 7,200 7,200 7,200 7,200 82-820-54-00-5452 POSTAGE & SHIPPING 582 655 750 750 750 600 600 600 600 82-820-54-00-5460 DUES & SUBSCRIPTIONS 8,911 9,602 11,000 11,000 11,000 11,000 11,000 11,000 11,000 82-820-54-00-5462 PROFESSIONAL SERVICES 24,151 24,213 40,000 35,000 40,000 40,000 40,000 40,000 40,000 82-820-54-00-5466 LEGAL SERVICES 2,100 2,205 3,000 2,000 3,000 3,000 3,000 3,000 3,000 82-820-54-00-5468 AUTOMATION 13,466 13,854 20,000 15,000 20,000 20,000 20,000 20,000 20,000 82-820-54-00-5480 UTILITIES 9,852 11,973 11,130 11,130 11,798 12,506 13,256 14,051 14,894 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 65,777 28,900 50,000 50,000 50,000 50,000 50,000 50,000 50,000 82-820-54-00-5498 PAYING AGENT FEES 1,689 1,689 1,700 1,689 1,700 1,700 1,700 1,700 1,700 INVESTMENT EARNINGS 107 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 82-820-56-00-5610 OFFICE SUPPLIES 5,518 7,147 8,000 8,000 8,000 8,000 8,000 8,000 8,000 82-820-56-00-5620 LIBRARY OPERATING SUPPLIES 6,733 3,821 3,000 3,000 4,000 4,000 4,000 4,000 4,000 82-820-56-00-5621 CUSTODIAL SUPPLIES - 4,215 8,000 8,000 7,000 7,000 7,000 7,000 7,000 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 1,199 2,000 1,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5671 LIBRARY PROGRAMMING 820 1,737 1,000 2,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5676 EMPLOYEE RECOGNITION 151 247 200 200 300 300 300 300 300 82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - - 82-820-56-00-5685 DVD'S 499 56 500 500 500 500 500 500 500 82-820-56-00-5686 BOOKS 1,367 4,315 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Debt Service - 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT 50,000 50,000 50,000 50,000 75,000 75,000 75,000 100,000 100,000 82-820-84-00-8050 INTEREST PAYMENT 27,363 24,988 22,613 22,613 20,238 16,675 13,113 9,550 4,800 Debt Service - 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT 520,000 565,000 585,000 585,000 610,000 645,000 675,000 700,000 730,000 82-820-99-00-8050 INTEREST PAYMENT 163,033 152,113 139,400 139,400 121,850 103,550 84,200 57,200 29,200 Expenditures 1,458,497 1,504,857 1,620,345 1,569,696 1,666,255 1,716,570 1,761,800 1,820,402 1,857,145 Surplus(Deficit)21,297 43,915 (43,594) 20,417 (18,912) (33,022) (47,474) (62,302) (76,608) Fund Balance 510,355 554,271 474,039 574,688 555,776 522,754 475,280 412,978 336,370 34.99%36.83%29.26%36.61%33.35%30.45%26.98%22.69%18.11% Operational Fund Balance %73.11%77.76%57.58%74.38%66.23%59.65%51.97%43.30%33.87% 108 . FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses & Permits 100,484 103,100 50,000 113,000 50,000 50,000 50,000 50,000 50,000 Investment Earnings 16 257 100 725 500 250 250 250 250 Miscellaneous 37 1,835 - - - - - - - Total Revenue 100,537 105,192 50,100 113,725 50,500 50,250 50,250 50,250 50,250 Expenditures Contractual Services 3,425 3,213 3,500 3,000 3,500 3,500 3,500 3,500 3,500 Supplies 54,604 77,162 72,000 64,500 72,000 72,000 72,000 72,000 58,360 Capital Outlay 3,970 - - - - - - - - Total Expenditures 61,999 80,375 75,500 67,500 75,500 75,500 75,500 75,500 61,860 Surplus (Deficit)38,538 24,817 (25,400) 46,225 (25,000) (25,250) (25,250) (25,250) (11,610) Ending Fund Balance 58,443 83,260 31,274 129,485 104,485 79,235 53,985 28,735 17,125 Library Capital Fund (84) The Library Capital Fund derives its revenue from monies collected from building permits. The revenue is used for Library building maintenance and associated capital, contractual and supply purchases. $0 $50 $100 $150 ThousandsFund Balance 109 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Library Capital 84-000-42-00-4214 DEVELOPMENT FEES 100,484 103,100 50,000 113,000 50,000 50,000 50,000 50,000 50,000 84-000-45-00-4500 16 257 100 725 500 250 250 250 250 84-000-48-00-4850 MISCELLANEOUS INCOME 37 1,835 - - - - - - - Revenue 100,537 105,192 50,100 113,725 50,500 50,250 50,250 50,250 50,250 84-840-54-00-5460 E-BOOKS SUBSCRIPTION 3,425 3,213 3,500 3,000 3,500 3,500 3,500 3,500 3,500 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 7,367 14,897 15,000 7,500 15,000 15,000 15,000 15,000 15,000 84-840-56-00-5683 AUDIO BOOKS 3,531 3,877 3,500 3,500 3,500 3,500 3,500 3,500 3,500 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC 699 290 500 500 500 500 500 500 500 84-840-56-00-5685 DVD'S 1,903 3,425 3,000 3,000 3,000 3,000 3,000 3,000 3,000 84-840-56-00-5686 BOOKS 41,104 54,673 50,000 50,000 50,000 50,000 50,000 50,000 36,360 84-840-60-00-6020 BUILDINGS & STRUCTURES 3,970 - - - - - - - - Expenditures 61,999 80,375 75,500 67,500 75,500 75,500 75,500 75,500 61,860 Surplus(Deficit)38,538 24,817 (25,400) 46,225 (25,000) (25,250) (25,250) (25,250) (11,610) Fund Balance 58,443 83,260 31,274 129,485 104,485 79,235 53,985 28,735 17,125 INVESTMENT EARNINGS 110 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 198,294 198,918 232,318 203,884 153,965 286,900 365,501 374,639 384,005 Total Revenue 198,294 198,918 232,318 203,884 153,965 286,900 365,501 374,639 384,005 Expenditures Contractual Services 12,691 12,208 713,963 712,924 14,262 14,609 14,966 15,334 15,713 Debt Service 149,669 149,351 209,845 209,845 208,311 209,316 208,787 209,422 208,522 Total Expenditures 162,360 161,559 923,808 922,769 222,573 223,925 223,753 224,756 224,235 Surplus (Deficit)35,934 37,359 (691,490) (718,885) (68,608) 62,975 141,748 149,883 159,770 Ending Fund Balance (459,819) (422,459) (1,077,343) (1,141,344) (1,209,952) (1,146,977) (1,005,229) (855,346) (695,576) Countryside TIF Fund (87) The Countryside TIF was created in February of 2005, with the intent of constructing a future retail development at Countryside Center. This TIF is located at the northwest corner of US Route 34 and IL Route 47. ($1,500) ($1,000) ($500) $0 ThousandsFund Balance 111 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Countryside TIF 87-000-40-00-4000 PROPERTY TAXES 198,294 198,918 232,318 203,884 153,965 286,900 365,501 374,639 384,005 Revenue 198,294 198,918 232,318 203,884 153,965 286,900 365,501 374,639 384,005 87-870-54-00-5401 ADMINISTRATIVE CHARGEBACK 10,701 11,049 11,263 11,263 11,562 11,909 12,266 12,634 13,013 87-870-54-00-5425 TIF INCENTIVE PAYOUT - - 700,000 700,000 - - - - - 87-870-54-00-5462 PROFESSIONAL SERVICES 1,329 498 2,000 1,000 2,000 2,000 2,000 2,000 2,000 87-870-54-00-5498 PAYING AGENT FEES 661 661 700 661 700 700 700 700 700 2015A Bond 87-870-77-00-8000 PRINCIPAL PAYMENT 41,009 42,332 104,517 104,517 107,163 112,455 116,424 121,716 125,685 87-870-77-00-8050 INTEREST PAYMENT 57,945 56,304 54,613 54,613 50,433 46,146 41,648 36,991 32,122 Debt Service - 2014 Refunding Bond 87-870-93-00-8000 PRINCIPAL PAYMENT - - - - - - - - - 87-870-93-00-8050 INTEREST PAYMENT 50,715 50,715 50,715 50,715 50,715 50,715 50,715 50,715 50,715 Expenditures 162,360 161,559 923,808 922,769 222,573 223,925 223,753 224,756 224,235 Surplus(Deficit)35,934 37,359 (691,490) (718,885) (68,608) 62,975 141,748 149,883 159,770 Fund Balance (459,819) (422,459) (1,077,343) (1,141,344) (1,209,952) (1,146,977) (1,005,229) (855,346) (695,576) 112 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 76,186 78,417 80,000 75,759 76,000 78,000 80,000 80,000 80,000 Miscellaneous - 17 - - - - - - - Other Financing Sources 800,000 - - - - - - - - Total Revenue 876,186 78,434 80,000 75,759 76,000 78,000 80,000 80,000 80,000 Expenditures Contractual Services 80,349 57,380 93,246 63,343 76,548 75,902 78,203 80,599 83,093 Capital Outlay 1,574,697 138,466 114,988 12,488 17,488 17,488 13,120 10,000 10,000 Debt Service - 225,800 218,250 218,250 212,200 206,084 - - - Total Expenditures 1,655,046 421,646 426,484 294,081 306,236 299,474 91,323 90,599 93,093 Surplus (Deficit)(778,860) (343,212) (346,484) (218,322) (230,236) (221,474) (11,323) (10,599) (13,093) Ending Fund Balance (681,305) (1,024,518) (1,194,280) (1,242,840) (1,473,076) (1,694,550) (1,705,873) (1,716,472) (1,729,565) Downtown TIF Fund (88) The Downtown TIF was created in 2006, in order to finance a mixed use development in the downtown area. ($2,000) ($1,500) ($1,000) ($500) $0 ThousandsFund Balance 113 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Downtown TIF 88-000-40-00-4000 PROPERTY TAXES 76,186 78,417 80,000 75,759 76,000 78,000 80,000 80,000 80,000 88-000-48-00-4850 MISCELLANEOUS INCOME - 17 - - - - - - - 88-000-49-00-4905 LOAN PROCEEDS 800,000 - - - - - - - - Revenue 876,186 78,434 80,000 75,759 76,000 78,000 80,000 80,000 80,000 88-880-54-00-5401 ADMINISTRATIVE CHARGEBACK 30,284 31,533 32,246 32,246 33,671 34,681 35,721 36,793 37,897 88-880-54-00-5425 TIF INCENTIVE PAYOUT 22,727 22,108 20,000 25,597 26,877 25,221 26,482 27,806 29,196 88-880-54-00-5462 PROFESSIONAL SERVICES 4,485 294 1,000 500 1,000 1,000 1,000 1,000 1,000 88-880-54-00-5466 LEGAL SERVICES 22,853 3,445 15,000 5,000 15,000 15,000 15,000 15,000 15,000 88-880-54-00-5470 FACADE REHAB PROGRAM - - 25,000 - - - - - - 88-880-60-00-6000 PROJECT COSTS 73,334 105,516 27,500 5,000 10,000 10,000 10,000 10,000 10,000 88-880-60-00-6011 PROPERTY ACQUISITION 1,164,449 - - - - - - - - 88-880-60-00-6015 DOWNTOWN HILL - - 50,000 - - - - - - 88-880-60-00-6045 RIVERFRONT PARK 329,494 - - - - - - - - 88-880-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT - 25,468 30,000 - - - - - - 88-880-60-00-6079 ROUTE 47 EXPANSION 7,420 7,482 7,488 7,488 7,488 7,488 3,120 - - FNBO Loan - 102 E Van Emmon Building 88-880-81-00-8000 PRINCIPAL PAYMENT - 200,000 200,000 200,000 200,000 200,000 - - - 88-880-81-00-8050 INTEREST PAYMENT - 25,800 18,250 18,250 12,200 6,084 - - - Expenditures 1,655,046 421,646 426,484 294,081 306,236 299,474 91,323 90,599 93,093 Surplus(Deficit)(778,860) (343,212) (346,484) (218,322) (230,236) (221,474) (11,323) (10,599) (13,093) Fund Balance (681,305) (1,024,518) (1,194,280) (1,242,840) (1,473,076) (1,694,550) (1,705,873) (1,716,472) (1,729,565) 114 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes - - - 24,171 25,000 33,000 33,000 39,000 39,560 Total Revenue - - - 24,171 25,000 33,000 33,000 39,000 39,560 Expenditures Contractual Services - 2,736 35,000 90,000 22,500 30,500 13,000 19,000 18,104 Total Expenditures - 2,736 35,000 90,000 22,500 30,500 13,000 19,000 18,104 Surplus (Deficit)- (2,736) (35,000) (65,829) 2,500 2,500 20,000 20,000 21,456 Ending Fund Balance - (2,736) (10,000) (68,565) (66,065) (63,565) (43,565) (23,565) (2,109) Downtown TIF Fund II (89) The Downtown TIF II was created in 2018, in order to help promote downtown redevelopment and support the existing Downtown TIF. ($80) ($60) ($40) ($20) $0 ThousandsFund Balance 115 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Downtown TIF II 89-000-40-00-4000 PROPERTY TAXES - - - 24,171 25,000 33,000 33,000 39,000 39,560 Revenue - - - 24,171 25,000 33,000 33,000 39,000 39,560 89-890-54-00-5425 TIF INCENTIVE PAYOUT - - - 80,000 17,500 25,500 8,000 14,000 13,104 89-890-54-00-5462 PROFESSIONAL SERVICES - 2,736 10,000 10,000 5,000 5,000 5,000 5,000 5,000 89-890-54-00-5470 FACADE REHAB PROGRAM - - 25,000 - - - - - - Expenditures - 2,736 35,000 90,000 22,500 30,500 13,000 19,000 18,104 Surplus(Deficit)- (2,736) (35,000) (65,829) 2,500 2,500 20,000 20,000 21,456 Fund Balance - (2,736) (10,000) (68,565) (66,065) (63,565) (43,565) (23,565) (2,109) 116 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Taxes11,260,019 11,538,752 11,732,554 11,760,245 11,932,190 12,275,582 12,554,959 12,771,670 12,986,006 Intergovernmental2,997,973 3,991,216 3,228,316 3,565,432 3,579,832 3,905,485 3,990,357 4,075,388 4,163,322 Licenses & Permits1,307,703 1,140,935 674,826 1,015,111 728,000 678,000 678,000 670,000 670,000 Fines & Forfeits132,347 109,366 134,050 88,575 121,800 121,800 121,800 121,800 121,800 Charges for Service8,456,964 8,494,295 8,357,543 8,416,436 8,677,534 8,938,388 9,281,769 9,478,054 9,764,742 Investment Earnings114,527 168,623 128,320 304,705 125,269 106,739 107,616 115,658 120,247 Reimbursements465,490 1,256,642 3,088,849 437,799 239,572 3,016,928 52,000 52,000 223,600 Land Cash Contributions125,491 161,691 58,435 38,876 33,858 25,760 24,354 5,454 5,454 Miscellaneous82,439 92,564 119,999 119,081 123,260 124,000 125,457 127,129 128,845 Other Financing Sources3,499,458 1,920,781 1,370,370 1,876,254 963,989 1,308,793 1,629,413 1,448,358 1,523,765 Total Revenue28,442,411 28,874,865 28,893,262 27,622,514 26,525,304 30,501,475 28,565,725 28,865,511 29,707,781 ExpendituresSalaries5,159,152 5,311,741 5,997,636 5,879,643 6,222,740 6,507,792 6,692,436 6,912,920 7,108,808 Benefits3,263,393 3,199,853 3,700,741 3,491,166 3,788,489 4,031,278 4,230,520 4,446,247 4,666,686 Contractual Services6,496,468 6,334,059 7,561,896 7,290,379 7,375,912 7,069,088 7,036,124 7,040,525 7,139,745 Supplies750,797 865,812 1,090,359 959,870 1,016,110 1,002,929 1,018,596 1,041,752 1,057,839 Capital Outlay6,928,000 4,024,259 7,106,967 3,444,374 4,010,815 6,520,022 3,550,227 3,090,889 3,517,989 Contingency- - - - 80,000 50,000 50,000 50,000 50,000 Developer Commitment34,888 35,938 30,721 31,500 - - - - - Debt Service4,014,513 4,443,500 4,653,319 4,644,472 4,532,417 4,036,328 3,671,466 2,231,413 2,225,613 Other Financing Uses4,029,313 3,212,905 2,806,361 3,307,139 2,304,889 3,057,792 3,460,537 3,337,678 3,482,478 Total Expenditures30,676,524 27,428,067 32,948,000 29,048,543 29,331,372 32,275,229 29,709,906 28,151,424 29,249,158 Surplus (Deficit)(2,234,113) 1,446,798 (4,054,738) (1,426,029) (2,806,068) (1,773,754) (1,144,181) 714,087 458,623 Ending Fund Balance10,182,982 11,629,797 6,293,309 10,203,768 7,397,700 5,623,946 4,479,765 5,193,852 5,652,475 33.19% 42.40% 19.10% 35.13% 25.22% 17.42% 15.08% 18.45% 19.33%United City of Yorkville - Consolidated BudgetThe table and graph below present the City's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted funds are included except for the following: Park & Recreation Capital portion of Vehicle and Equipment (25); Library Operations (82); Library Capital (84); and Park & Recreation (79).$0$5,000$10,000$15,000ThousandsFund Balance117 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Taxes1,402,659 1,457,087 1,492,248 1,497,431 1,562,000 1,597,242 1,627,131 1,669,993 1,691,484 Intergovernmental18,086 30,564 25,250 26,401 25,250 25,250 25,250 25,250 25,250 Licenses & Permits100,484 103,100 50,000 113,000 50,000 50,000 50,000 50,000 50,000 Fines & Forfeits9,922 9,234 8,500 8,500 8,500 8,500 8,500 8,500 8,500 Charges for Service12,750 13,466 11,750 12,164 12,300 12,400 12,400 12,400 12,400 Investment Earnings5,439 11,720 10,100 18,107 9,459 8,522 7,768 6,938 6,038 Reimbursements691 - - - - - - - - Miscellaneous6,525 5,298 4,000 4,000 3,750 3,750 3,750 3,750 3,750 Other Financing Sources23,775 23,495 25,003 24,235 26,584 28,134 29,777 31,519 33,365 Total Revenue1,580,331 1,653,964 1,626,851 1,703,838 1,697,843 1,733,798 1,764,576 1,808,350 1,830,787 ExpendituresSalaries403,032 426,855 474,394 445,894 479,742 504,163 528,938 554,019 579,412 Benefits148,184 158,810 175,658 167,570 181,677 193,876 206,493 219,782 233,039 Contractual Services135,222 107,567 152,580 138,019 155,948 156,506 157,256 158,051 158,894 Supplies69,692 99,899 96,200 88,700 97,300 97,300 97,300 97,300 83,660 Capital Outlay3,970 - - - - - - - - Debt Service760,396 792,101 797,013 797,013 827,088 840,225 847,313 866,750 864,000 Total Expenditures1,520,496 1,585,232 1,695,845 1,637,196 1,741,755 1,792,070 1,837,300 1,895,902 1,919,005 Surplus (Deficit)59,835 68,732 (68,994) 66,642 (43,912) (58,272) (72,724) (87,552) (88,218) Ending Fund Balance568,798 637,531 505,313 704,173 660,261 601,989 529,265 441,713 353,495 37.41% 40.22% 29.80% 43.01% 37.91% 33.59% 28.81% 23.30% 18.42%Yorkville Public Library - Consolidated BudgetThe table and graph below present the Library's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Library funds are included: Library Operations (82); and Library Capital (84).$0$200$400$600$800ThousandsFund Balance118 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Intergovernmental- 81,815 - - - - - - - Charges for Service529,166 678,930 637,000 646,000 730,000 705,000 705,000 705,000 705,000 Investment Earnings1,396 2,396 2,350 3,499 2,300 2,300 2,300 2,300 2,300 Reimbursements174 23,137 - 64,000 43,000 50,000 - - - Miscellaneous234,784 208,720 200,500 227,178 226,716 228,709 230,781 232,936 235,178 Other Financing Sources1,308,583 1,274,699 1,410,988 1,428,094 1,314,316 1,720,865 1,801,347 1,857,801 1,925,348 Total Revenue2,074,103 2,269,697 2,250,838 2,368,771 2,316,332 2,706,874 2,739,428 2,798,037 2,867,826 ExpendituresSalaries868,189 972,011 1,103,861 1,100,859 1,172,012 1,203,697 1,236,273 1,269,766 1,304,204 Benefits390,010 393,482 448,232 445,759 490,032 511,815 544,758 579,610 613,928 Contractual Services321,233 355,673 314,358 325,973 394,165 376,632 392,212 380,947 380,375 Supplies391,250 468,833 487,630 509,327 507,185 510,330 511,785 513,314 514,919 Capital Outlay25,167 13,539 140,000 127,958 183,400 105,400 55,400 55,400 55,400 Debt Service2,219 2,280 2,366 2,089 2,174 2,174 2,174 2,174 2,174 Other Financing Uses- - - 16,656 - - - - - Total Expenditures1,998,068 2,205,818 2,496,447 2,528,621 2,748,968 2,710,048 2,742,602 2,801,211 2,871,000 Surplus (Deficit)76,035 63,879 (245,609) (159,850) (432,636) (3,174) (3,174) (3,174) (3,174) Ending Fund Balance793,168 857,049 570,312 697,199 264,563 261,389 258,215 255,041 251,867 39.70% 38.85% 22.84% 27.57% 9.62% 9.65% 9.41% 9.10% 8.77%Yorkville Parks and Recreation - Consolidated BudgetThe table and graph below present the Park & Recreation funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Park & Recreation funds are included: Parks & Recreation (79); and the Parks & Recreation Capital portion of Vehicle & Equipment Fund (25).$0$500$1,000ThousandsFund Balance119 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Cash Flow - Surplus(Deficit) General 282,289 383,443 (314,411) 407,336 - (707,823) (1,163,985) (1,117,676) (1,408,254) Fox Hill (8,186) 3,928 (17,596) (4,807) (21,292) (20,470) 8,786 11,594 15,833 Sunflower (5,477) (1,374) 4,163 3,959 37 2,104 4,280 5,008 7,167 Motor Fuel Tax (93,729) (63,113) (281,814) 13,542 (303,601) (185,860) (108,920) (55,874) (38,792) City Wide Capital (966,633) 240,530 (626,379) (257,992) (282,477) (126,511) 85,730 (22,536) (28,810) Vehicle & Equipment 37,930 53,977 (222,842) 45,744 (137,201) - - - - Debt Service - - - - - - - - - Water (241,882) 948,764 (1,079,794) (529,869) (1,178,552) (521,011) (341,488) 1,208,034 1,392,895 Sewer 33,021 (300,804) (396,676) (34,747) (470,209) (4,393) 202,466 526,919 351,423 Land Cash (528,520) 490,036 (46,415) (66,159) (116,429) (53,791) 18,525 (666) (972) Countryside TIF 35,934 37,359 (691,490) (718,885) (68,608) 62,975 141,748 149,883 159,770 Downtown TIF (778,860) (343,212) (346,484) (218,322) (230,236) (221,474) (11,323) (10,599) (13,093) Downtown TIF II - (2,736) (35,000) (65,829) 2,500 2,500 20,000 20,000 21,456 (2,234,113) 1,446,798 (4,054,738) (1,426,029) (2,806,068) (1,773,754) (1,144,181) 714,087 458,623 Cash Flow - Fund Balance General 6,496,373 6,879,823 5,468,778 7,287,159 7,287,159 6,579,336 5,415,351 4,297,675 2,889,421 Fox Hill 6,556 10,485 9,954 5,678 (15,614) (36,084) (27,298) (15,704) 129 Sunflower (21,251) (22,626) (28,236) (18,667) (18,630) (16,526) (12,246) (7,238) (71) Motor Fuel Tax 698,493 635,382 428,536 648,924 345,323 159,463 50,543 (5,331) (44,123) City Wide Capital 388,897 629,429 (30,817) 371,437 88,960 (37,551) 48,179 25,643 (3,167) Vehicle & Equipment 37,930 91,907 6,435 137,651 450 450 450 450 450 Debt Service - - - - - - - - - Water 2,584,259 3,533,027 1,952,155 3,003,158 1,824,606 1,303,595 962,107 2,170,141 3,563,036 Sewer 1,411,053 1,110,251 705,765 1,075,504 605,295 600,902 803,368 1,330,287 1,681,710 Land Cash (278,204) 211,832 62,362 145,673 29,244 (24,547) (6,022) (6,688) (7,660) Countryside TIF (459,819) (422,459) (1,077,343) (1,141,344) (1,209,952) (1,146,977) (1,005,229) (855,346) (695,576) Downtown TIF (681,305) (1,024,518) (1,194,280) (1,242,840) (1,473,076) (1,694,550) (1,705,873) (1,716,472) (1,729,565) Downtown TIF II - (2,736) (10,000) (68,565) (66,065) (63,565) (43,565) (23,565) (2,109) 10,182,982 11,629,797 6,293,309 10,203,768 7,397,700 5,623,946 4,479,765 5,193,852 5,652,475 Operating FundsCITY Operating Funds120 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Cash Flow - Surplus(Deficit) Vehicle & Equipment 48,910 84,818 (141,516) (76,398) (63,174) (3,174) (3,174) (3,174) (3,174) Park & Rec 27,975 (20,939) (104,093) (83,452) (369,462) - - - - 76,885 63,879 (245,609) (159,850) (432,636) (3,174) (3,174) (3,174) (3,174) Cash Flow - Fund Balance Vehicle & Equipment 319,316 404,135 257,366 327,737 264,563 261,389 258,215 255,041 251,867 Park & Rec 473,852 452,914 312,946 369,462 - - - - - 793,168 857,049 570,312 697,199 264,563 261,389 258,215 255,041 251,867 Cash Flow - Surplus(Deficit) Library Ops 21,297 43,915 (43,594) 20,417 (18,912) (33,022) (47,474) (62,302) (76,608) Library Capital 38,538 24,817 (25,400) 46,225 (25,000) (25,250) (25,250) (25,250) (11,610) 59,835 68,732 (68,994) 66,642 (43,912) (58,272) (72,724) (87,552) (88,218) Cash Flow - Fund Balance Library Ops 510,355 554,271 474,039 574,688 555,776 522,754 475,280 412,978 336,370 Library Capital 58,443 83,260 31,274 129,485 104,485 79,235 53,985 28,735 17,125 568,798 637,531 505,313 704,173 660,261 601,989 529,265 441,713 353,495 Library Park & Recreation 121 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Liability Insurance 357,790 361,843 384,269 377,730 415,504 440,435 466,861 494,873 524,566 Unemployment Ins 8,173 19,300 18,500 18,500 18,500 18,500 18,500 18,500 18,500 Health Insurance 1,449,504 1,370,195 1,669,411 1,460,965 1,534,701 1,695,887 1,823,416 1,966,487 2,121,006 Dental Insurance 104,207 98,886 111,422 102,359 97,523 104,195 109,056 114,510 120,237 Vision Insurance 14,325 14,070 15,779 14,639 15,420 16,105 16,524 17,020 17,529 Health Insurance 65,658 68,695 81,184 72,474 78,641 84,932 91,727 99,065 106,990 Dental Insurance 4,672 6,699 6,987 6,987 6,322 6,638 6,970 7,319 7,685 Vision Insurance 637 973 1,012 1,012 1,012 1,042 1,073 1,105 1,138 Corporate 2,129,984 2,191,159 2,119,323 2,123,744 2,107,099 2,144,661 2,187,478 2,229,964 2,271,943 Police Pension 963,908 958,476 1,105,927 1,108,182 1,230,604 1,268,042 1,300,225 1,332,739 1,365,760 Total City 3,093,892 3,149,635 3,225,250 3,231,926 3,337,703 3,412,703 3,487,703 3,562,703 3,637,703 2.30%1.80%2.40%2.61%3.27%2.25%2.20%2.15%2.11% Library Operations 644,025 669,065 699,220 702,716 739,047 761,218 784,055 807,577 831,804 Library Debt Service 758,634 788,022 793,028 794,715 822,953 836,024 843,076 862,416 859,680 Total Library 1,402,659 1,457,087 1,492,248 1,497,431 1,562,000 1,597,242 1,627,131 1,669,993 1,691,484 Special Service Areas 22,846 29,020 31,521 31,522 36,397 42,598 49,358 56,118 62,878 -11.97%27.02%8.62%8.62%15.47%17.04%0.00%0.00%0.00% Library Library Allocated Insurance Expenditures - Aggregated Property Taxes City City City Library 122 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription TIF Districts 274,480 277,335 312,318 303,814 254,965 397,900 478,501 493,639 503,565 295.95%1.04%12.61%9.55%-16.08%56.06%0.00%0.00%0.00% Road & Bridge Tax 131,612 128,668 130,000 131,199 130,000 130,000 135,000 135,000 140,000 -23.37%-2.24%1.04%1.97%-0.91%0.00%0.00%0.00%0.00% Grand Total 4,925,489 5,041,745 5,191,337 5,195,892 5,321,065 5,580,443 5,777,693 5,917,453 6,035,630 1.43%2.36%2.97%3.06%2.41%4.87%3.53%2.42%2.00% 4,166,401 4,595,131 4,865,530 4,856,406 4,742,902 4,247,818 3,882,427 2,443,009 2,436,309 2,924,973 3,465,452 3,858,076 3,856,451 3,890,279 3,544,947 3,302,707 1,982,586 2,052,582 1,241,428 1,129,679 1,007,454 999,955 852,623 702,871 579,720 460,423 383,727 Building Permits Revenue 438,320 477,701 350,000 425,000 400,000 350,000 350,000 350,000 350,000 Salaries Full Time 5,588,388 5,857,367 6,558,497 6,467,859 6,849,252 7,173,989 7,389,209 7,610,886 7,839,212 Overtime 134,470 131,298 149,000 152,603 159,000 149,000 149,000 149,000 149,000 Part Time 304,483 295,087 394,000 360,040 386,500 388,500 390,500 422,800 424,800 Total 6,027,341 6,283,752 7,101,497 6,980,502 7,394,752 7,711,489 7,928,709 8,182,686 8,413,012 Salaries Full Time 213,880 261,231 278,394 278,394 289,742 298,434 307,387 316,609 326,107 Part Time 189,152 165,624 196,000 167,500 190,000 205,729 221,551 237,410 253,305 Total 403,032 426,855 474,394 445,894 479,742 504,163 528,938 554,019 579,412 Salaries Full Time 5,802,268 6,118,598 6,836,891 6,746,253 7,138,994 7,472,423 7,696,596 7,927,495 8,165,319 Overtime 134,470 131,298 149,000 152,603 159,000 149,000 149,000 149,000 149,000 Part Time 493,635 460,711 590,000 527,540 576,500 594,229 612,051 660,210 678,105 Total 6,430,373 6,710,607 7,575,891 7,426,396 7,874,494 8,215,652 8,457,647 8,736,705 8,992,424 Interest Principal Aggregated Salary & Wage Information City Lib Total Total City Debt Service Payments Property Taxes (continued) 123 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Benefits IMRF 325,586 326,130 339,225 350,514 443,872 453,534 478,838 503,991 518,976 Police Pension 966,211 963,361 1,111,484 1,111,484 1,230,604 1,268,042 1,300,225 1,332,739 1,365,760 FICA 442,140 457,541 517,639 518,979 542,671 568,074 585,116 602,670 620,752 Total 1,733,937 1,747,032 1,968,348 1,980,977 2,217,147 2,289,650 2,364,179 2,439,400 2,505,488 Benefits IMRF 22,885 26,614 25,541 29,000 32,779 34,171 36,087 37,993 39,133 FICA 30,169 31,983 35,544 33,500 35,952 38,568 40,464 42,382 44,325 Total 53,054 58,597 61,085 62,500 68,731 72,739 76,551 80,375 83,458 Benefits IMRF 348,471 352,744 364,766 379,514 476,651 487,705 514,925 541,984 558,109 Police Pension 966,211 963,361 1,111,484 1,111,484 1,230,604 1,268,042 1,300,225 1,332,739 1,365,760 FICA 472,309 489,524 553,183 552,479 578,623 606,642 625,580 645,052 665,077 Total 1,786,991 1,805,629 2,029,433 2,043,477 2,285,878 2,362,389 2,440,730 2,519,775 2,588,946 337,766 164,848 149,136 149,136 149,136 149,136 68,440 - - MFT 73,787 73,787 73,788 73,788 73,788 73,788 37,045 - - Water 197,544 58,053 45,372 45,372 45,372 45,372 18,905 - - Sewer 59,015 25,526 22,488 22,488 22,488 22,488 9,370 - - Downtown TIF 7,420 7,482 7,488 7,488 7,488 7,488 3,120 - - 1,494,401 574,997 1,406,000 1,338,569 1,728,174 1,333,000 1,838,000 2,173,000 2,351,000 MFT 300,000 355,271 620,000 543,569 781,674 754,000 754,000 754,000 754,000 City-Wide Capital 761,759 69,633 80,000 98,000 312,500 96,000 96,000 96,000 96,000 Water 272,423 15,564 569,000 635,000 634,000 483,000 548,000 863,000 841,000 Sewer 160,219 134,529 137,000 62,000 - - 440,000 460,000 660,000 RTBR - Roads Only 1,061,759 424,904 700,000 641,569 1,094,174 850,000 850,000 850,000 850,000 - 195,781 3,105,000 200,000 - 3,175,000 - - - City-Wide - 195,781 3,105,000 200,000 - 3,175,000 - - - Road to Better Roads Program Total Mill Road Route 47 Expansion Project City Selected Capital Projects - Aggregated > $500,000 Lib Aggregated Benefit Information 124 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Selected Capital Projects - Aggregated > $500,000 continued 635,762 - - - - - - - - City-Wide 561,550 - - - - - - - - Water 74,212 - - - - - - - - 264,985 119,204 165,000 7,796 - 176,000 187,000 - - Water 264,985 119,204 165,000 7,796 - 176,000 187,000 - - - - 185,000 120,000 25,000 180,000 195,000 - - Water - - 185,000 120,000 25,000 180,000 195,000 - - 49,464 288,710 105,166 105,166 47,094 47,094 - - - Water 44,904 288,136 42,166 42,166 12,871 12,871 - - - Sewer 4,560 574 63,000 63,000 34,223 34,223 - - - - - - - 18,000 495,000 477,000 - - Water - - - - 18,000 495,000 477,000 - - 3,049 1,090,185 22,500 9,050 - - - - - City-Wide 2,762 974,071 22,500 8,000 - - - - - Water 115 42,560 - 750 - - - - - Sewer 172 73,554 - 300 - - - - - Water Tower Painting Rte 71 Water/Sewer Main Replacement Countryside Parkway Whispering Meadows Well Rehabs Cation Exchange Media Repl 125