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City Council Packet 2020 03-24-20 AGENDA CITY COUNCIL MEETING Tuesday, March 24, 2020 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Jackie Milschewski Chris Funkhouser Seaver Tarulis Dan Transier Arden Joe Plocher Joel Frieders Jason Peterson Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: 1. Proposed Fiscal Year 2020-2021 Budget Citizen Comments on Agenda Items: Consent Agenda (as recommended by Mayor Purcell): 1. Bills for Payment – $1,172,099.87 2. CC 2020-12 Ordinance Amending the Regulations for the Liquor Licenses (Off-Premise Package Sales) - authorize the Mayor and City Clerk to execute 3. PW 2020-18 Fox Hill and Sunflower Estates SSA Maintenance and Management Services – Request for Proposals - authorize staff to issue a request for proposals 4. PW 2020-21 Ordinance Proposing the Establishment of Special Service Area Number 2020-1 and Providing for Other Procedures in Connection Therewith (Lot #1 – 4100 North Bridge Street) (Gas N Wash Backup SSA) - authorize the Mayor and City Clerk to execute 5. PW 2020-22 Ordinance Amending the Code of Ordinances Regulating On-Street Parking (South Main Street) - authorize the Mayor and City Clerk to execute 6. PW 2020-26 Timber Glenn Subdivision (Lot 5 and 6 Sanitary Sewer Replacement) – Acceptance of Public Improvements - accept the public improvements as described in the Bill of Sale for ownership and maintenance by the City subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale 6. ADM 2020-20 Treasurer’s Report for February 2020 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda March 24, 2020 Page 2 Consent Agenda (cont’d): 8. ADM 2020-24 Water, Sewer, and Road Infrastructure Fee Renewal a. Ordinance Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer Service – authorize the Mayor and City Clerk to execute b. Ordinance Amending the Termination Date of the Motor Vehicle Tax - authorize the Mayor and City Clerk to execute 9. ADM 2020-25 Resolution Authorizing the Purchase of Two Police SUVs From Morrow Brothers Ford, Greenfield, Illinois in the Amount Not to Exceed $150,000 From the FY21 Budget - authorize the Mayor and City Clerk to execute 10. PZC 2020-05 and EDC 2020-19 Ordinance Amending the Zoning Ordinance Regarding Commercial Signage on Alternative Energy Systems (Wind) - authorize the Mayor and City Clerk to execute Minutes for Approval: Mayor’s Report: 1. CC 2020-13 Ordinance Granting Emergency Powers to the Mayor of the United City of Yorkville 2. CC 2020-14 2020 Road to Better Roads Program – Additional Work Contract Public Works Committee Report: Please note: Items placed on this section of agenda were unable to be discussed at the March 17th Public Works Committee due to the cancellation of the meeting. 1. PW 2020-23 2020 Road to Better Roads Program – Contract Award 2. PW 2020-27 Ordinance Authorizing the Acquisition of Equipment for the Upgrade of the Blackberry Creek North Lift Station Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Please note: Items placed on this section of agenda were unable to be discussed at the March 18th Administration Committee due to the cancellation of the meeting. 1. ADM 2020-23 Insurance Renewals for FY 2021 2. ADM 2020-26 Progressive Energy – Audit of City Facilities and Municipal Aggregation a. Resolution Authorizing Participation Progressive Energy Group (PEG) and Authorizing the City Administrator to Approve a Contract with the Lowest Cost Electricity Provider by Rate Classification for a Period up to 60 Months b. Ordinance Authorizing Renewal of Aggregation Program for Electrical Load 3. ADM 2020-27 Resolution Authorizing Notice of the Termination of its Participation in the Southwest Fox Valley Cable and Telecommunication Consortium Park Board: Planning and Zoning Commission: City Council Agenda March 24, 2020 Page 3 City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 3. CC 2020-15 Proposed Fiscal Year 2020-2021 Budget Additional Business: Citizen Comments: Executive Session: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: April 15, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Finance Library Vice-Chairman: Alderman Transier Administration Committee: Alderman Plocher Committee: Alderman Peterson ECONOMIC DEVELOPMENT: April 7, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Community Development Planning & Zoning Commission Vice-Chairman: Alderman Peterson Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Koch Committee: Alderman Frieders PUBLIC SAFETY: May 7, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Tarulis Police School District Vice-Chairman: Alderman Frieders Committee: Alderman Milschewski Committee: Alderman Transier PUBLIC WORKS: April 21, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Plocher Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Funkhouser Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, March 24, 2020 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC HEARINGS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Proposed Fiscal Year 2020-2021 Budget ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment - $1,172,099.87 ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2020-12 Ordinance Amending the Regulations for the Liquor Licenses (Off-Premise Package Sales) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2020-18 Fox Hill and Sunflower Estates SSA Maintenance and Management Services – Request for Proposals □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2020-21 Ordinance Proposing the Establishment of Special Service Area Number 2020-1 and Providing for Other Procedures in Connection Therewith (Lot #1 – 4100 North Bridge Street) (Gas N Wash Backup SSA) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2020-22 Ordinance Amending the Code of Ordinances Regulating On-Street Parking (South Main Street) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2020-26 Timber Glenn Subdivision (Lot 5 and 6 Sanitary Sewer Replacement) – Acceptance of Public Improvements □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. ADM 2020-20 Treasurer’s Report for February 2020 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. ADM 2020-24 Water, Sewer, and Road Infrastructure Fee Renewal a. Ordinance Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer Service □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Ordinance Amending the Termination Date of the Motor Vehicle Tax □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. ADM 2020-25 Resolution Authorizing the Purchase of Two Police SUVs From Morrow Brothers Ford, Greenfield, Illinois in the Amount Not to Exceed $150,000 from the FY21 Budget □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 10. PZC 2020-05 and EDC 2020-19 Ordinance Amending the Zoning Ordinance Regarding Commercial Signage on Alternative Energy Systems (Wind) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2020-13 Ordinance Granting Emergency Powers to the Mayor of the United City of Yorkville □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2020-14 2020 Road to Better Roads Program – Additional Work Contract □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2020-23 2020 Road to Better Roads Program – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2020-27 Ordinance Authorizing the Acquisition of Equipment for the Upgrade of the Blackberry Creek North Lift Station □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2020-23 Insurance Renewals for FY 2021 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2020-26 Progressive Energy – Audit of City Facilities and Municipal Aggregation a. Resolution Authorizing Participation Progressive Energy Group (PEG) and Authorizing the City Administrator to Approve a Contract with the Lowest Cost Electricity Provider by Rate Classification for a Period up to 60 Months □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Ordinance Authorizing Renewal of Aggregation Program for Electrical Load □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2020-27 Resolution Authorizing Notice of the Termination of its Participation in the Southwest Fox Valley Cable and Telecommunication Consortium □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2020-15 Proposed Fiscal Year 2020-2021 Budget □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Hearing #1 Tracking Number Proposed Fiscal Year 2020-2021 Budget City Council – March 24, 2020 Please see attached. Bart Olson Administration Name Department United City of Yorkville, Illinois Fiscal Year 2021 Budget May 1, 2020 to April 30, 2021 Elected Officials Mayor: John Purcell 1st Ward Alderman: Dan Transier 1st Ward Alderman: Ken Koch 2nd Ward Alderman: Jackie Milschewski 2nd Ward Alderman: Joe Plocher 3rd Ward Alderman: Joel Frieders 3rd Ward Alderman: Chris Funkhouser 4th Ward Alderman: Seaver Tarulis 4th Ward Alderman: Jason Peterson Administration City Administrator: Bart Olson Director of Finance / Treasurer: Rob Fredrickson Director of Public Works: Eric Dhuse Chief of Police: Jim Jensen Director of Community Development: Krysti Barksdale-Noble Director of Parks & Recreation: Tim Evans Library Director: Elisa Topper City Clerk: Lisa Pickering TABLE OF CONTENTS Budget Summary Budget Memorandum _______________________________________________________ 1 City Council Goals Sheet ___________________________________________________ 47 IML Fact Sheet – Sales Tax _________________________________________________ 48 Purchasing Manager Report _________________________________________________ 52 Revenues by Category ______________________________________________________ 54 Expenditures by Category ___________________________________________________ 55 Fund Balance History ______________________________________________________ 56 Revenue Budget Summary __________________________________________________ 57 Expenditure Budget Summary _______________________________________________ 58 Fund Balance Summary ____________________________________________________ 59 General Fund General (01) Fund Summary _________________________________________________ 60 Revenue Detail ___________________________________________________________ 61 Administration____________________________________________________________ 63 Finance _________________________________________________________________ 65 Police ___________________________________________________________________ 67 Community Development ___________________________________________________ 70 Public Works _____________________________________________________________ 72 Administrative Services ____________________________________________________ 74 Other Budgetary Funds Fox Hill SSA (11) Fund ____________________________________________________ 77 Sunflower SSA (12) Fund ___________________________________________________ 79 Motor Fuel Tax (15) Fund ___________________________________________________ 81 City-Wide Capital (23) Fund ________________________________________________ 83 Vehicle & Equipment (25) Fund ______________________________________________ 87 Debt Service (42) Fund _____________________________________________________ 90 Water (51) Fund __________________________________________________________ 92 Sewer (52) Fund __________________________________________________________ 96 Land Cash (72) Fund _______________________________________________________ 99 Parks & Recreation (79) Fund _______________________________________________ 102 Library Operations (82) Fund _______________________________________________ 106 Library Capital (84) Fund __________________________________________________ 109 Countryside TIF (87) _____________________________________________________ 111 Downtown TIF (88) Fund __________________________________________________ 113 Downtown TIF II (89) Fund ________________________________________________ 115 Miscellaneous Consolidated Budget Sheets ________________________________________________ 117 Budgeted Cash Flow Estimations ____________________________________________ 120 Allocated Insurance Expenditures - Aggregated _________________________________ 122 Property Tax Overview ____________________________________________________ 122 Aggregated Salary & Benefit Information _____________________________________ 123 Aggregate Capital Projects >$500,000 ________________________________________ 124 Purpose: Please accept this report and budget spreadsheet as proposal for the FY 21 budget. The budget proposed for approval by the City Council is for expenses and revenues scheduled to be spent and collected, respectively, between May 1, 2020 and April 30, 2021. Background and “the big picture”: The City Council last discussed a comprehensive budget proposal in April 2019 when we approved the FY 20 budget, with additional information for FY 21, FY 22, FY 23, and FY 24. This approval represented the eighth five-year budget for the City, and we return to a five-year budget again this year. Last year’s budget discussion focused the stabilization of several funds within the budget, despite large increases in new capital projects. With continued revenue growth across most funds, controlled expenditures in departments, and major projects deferred by timing and the mayoral transition, the City’s overall budget outlook for FY 20 is more solid than last year’s budget proposal. In this year’s budget proposal, budget stability continues, and capital project and vehicle funding has increased substantially. Increases in the motor fuel tax, better than expected performance in state revenues, and some strategic budget decisions (outlined below) have allowed us to resolve some long- term issues with road, sidewalk, and vehicle funding. Further, there several significant revenue sources for FY 22 and beyond that are not included in this five-year budget, due to our conservative budgeting philosophy. We’ve proposed no increases in water rates, sewer rates, and fees for FY 21. The property tax levy approved by City Council in December 2019 increased property taxes only by the new construction amount in the City for the third year after multiple years of property tax reductions. With another year of a better than expected General Fund and aggregate City budget fund balance, and a significant increase in capital projects and purchases, the five-year budget outlook is similar to last year’s budget proposal: Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: Department Heads March 5, 2020 Subject: FY 21 budget narrative 1 (2,000,000) (1,500,000) (1,000,000) (500,000) - 500,000 1,000,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 General Fund -Surplus(Deficit) Comparison FY 20 Budget FY 21 Budget - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 General Fund -Fund Balance FY 20 Budget FY 21 Budget 2 In short, we are well positioned for FY 21 and beyond, and we are positioned to make decisions on project deferrals or operational cuts with months or years of advance notice. (4,000,000) (3,000,000) (2,000,000) (1,000,000) - 1,000,000 2,000,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Aggregate City Budget -Surplus(Deficit) Comparison FY 20 Budget FY 21 Budget - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Aggregate City Budget -Fund Balance Comparison FY 20 Budget FY 21 Budget 3 Changes in budgeting Last year’s budget narrative memo included a fiscal snapshot of each of the General Fund, Water Fund, Sewer Fund, and aggregated budget and highlight of significant capital improvements. We return to that format this year, as there are only a few modest changes to the budget from last year. There are no significant changes in budget format from last year to this year. 4 Year-by-year summary, FY 20 projections The General Fund outlook for FY 20 has significantly improved since the FY 20 budget was approved in April 2019. We expect expenditures to be under approved budget amounts, and revenues to be over approved budget amounts. On the revenue side, sales taxes are tracking higher than expected, state income tax distributions have been much higher than the IML expected due to some one-time payments, the South Dakota v. Wayfair Supreme Court decision has resulted in a better than expected bump in use taxes, building permit revenue continues to be fairly robust, and investment earnings continue to outperform initial budgeted estimates. On the expenditure side, outsourced inspections have decreased as a result of a modest decline in total inspections and a conscious effort by the Community Development Department staff to use in-house staff for inspections where possible, salt expenditures are down because of a mild winter 1 and in spite of poor per ton salt prices from the 2019 state salt bid, and each department is generally controlling expenditures. The approved General Fund deficit of $314,000 is expected to come in at a $400,000 surplus. As a result, fund balance is expected to increase to 44%, which is higher than our fund balance policy minimum of 30%. While that number is weighed down by negative fund balances in the Countryside and Downtown TIF Funds, we are optimistic those fund deficits will be turned around through City Council action within our five-year budget window. The outlook for the Water Fund is positive, despite the first year of below average water sales revenue, three straight years of water rate freezes, and another year of significant increases in capital projects in the fund. Some deferred capital expenses related to the large Well 7 standby generator also have helped the FY 21 budget, as outlined in the small picture section of this memo. We are recommending a fourth straight year of water rate freezes but recommend the City Council fund some significant capital projects and hedge against future water rate increases by implementing an inflationary increase in FY 22. The outlook for the Sewer Fund is positive and stable, thanks to some modest increases in revenue, a recoup of an investment loss from the IMET fund in FY 15, and a deferment of the Countryside pump station painting project into FY 21. As discussed in prior years, the City is drawing down fund balance in this fund for a few years before building up fund balance ~4 years into the future through growth projections. In addition to the funds outlined above, a group of other funds show significant improvement in FY 20. The City-Wide Capital fund shows around $400,000 in improvement because of the delay of the Mill Road project, the recoup of the IMET investment loss, and deferring the municipal facilities master plan. The Vehicle and Equipment Fund shows around $300,000 in improvement because of the refinancing of the Betzweiser loan and the approval of the Raintree Village annexation agreement amendment in Summer 2020. The Downtown TIF #1 fund is $100,000 better off due to the delayed consideration of the downtown façade improvement program, the courthouse hill landscaping project, and a few other downtown improvements. Finally, the MFT Fund shows improvement of more than $300,000 because of the passage of the state capital bill and the increase in the motor fuel tax. Because of the above, the aggregate budget outlook for the City has significantly improved over the course of the last several budget cycles. Over the next two fiscal years the general fund should continue to have strong revenues and controlled operational expenditures. Capital projects throughout 1 As of March 4th (knocking on wood). 5 the budget continue to come in under budget estimates and/or are deferred slightly due to construction timelines. We expect an aggregate budget improvement from a $4,000,000 deficit to a $1,400,000 deficit, and a fund balance in excess of $10,000,000. The FY 20 project list changed significantly from the budget proposal. The Grande Reserve developer has not negotiated for full rehab of Mill Road, and that project has been delayed. The Pavillion Road streambank stabilization project was determined as not immediately needed because erosion of the streambank has been less severe than expected. The Well #7 rehab was delayed, and the standby generator has been more expensive than anticipated, so staff will be recommending a different solution at a reduced cost. However, many projects have continued as expected. Road to Better Roads, the Route 34 eastern and western expansion, Route 71 expansion, Autumn Creek park north, and Raintree Park C were constructed as expected. The City continues to monitor regional water supply initiatives and has funding for land acquisition in subsequent fiscal years, if needed. 6 Year-by-year summary, FY 21 proposed General Fund Surplus (Deficit) $0 Fund Balance 43% Notes 1) Variable merit and COLA increases for staff 2) One new streets employee Water Fund Surplus (Deficit) ($1,178,552) Fund Balance 31% Notes 1) No water rate increases, approx. 5% growth assumed from new construction or increase in sales volume Sewer Fund Surplus (Deficit) ($470,209) Fund Balance 26% Notes 1) No sewer rate increases, approx. 3% growth assumed from new construction Aggregate Budget Surplus (Deficit) ($2,806,068) Fund Balance $7,397,700 Notes 1) Continued deficits and negative fund balance in the TIF Funds add additional strain to the General Fund Capital Projects List Road to Better Roads, sidewalk replacements, pavement striping, Route 34 eastern & western expansion completed, Rte. 71 (eastern portion) ongoing, Rte. 71 water/sewer main replacement continues, Kennedy Road bike trail wraps up, Elizabeth Street watermain improvements completed, watermain work begins on Appletree Court and Orange & Olsen Streets, Beaver Street standby generator installed, cat-ion media exchange at water treatment plants begins, Sewer SCADA system continues, Caledonia Park installed, new equipment for Autumn Creek park, sitting area for the Blackberry Creek Nature Preserve, Beecher Park improvements, Caledonia park playground, Raintree Park C park redevelopment projects completed. 7 Year-by-year summary, FY 22 projections General Fund Surplus (Deficit) ($707,823) Fund Balance 37% Notes 1) Undetermined merit increases for staff 2) One new police commander Water Fund Surplus (Deficit) ($521,011) Fund Balance 24% Notes 1) Water sales increase approx. 5% - could be volume sales increase, new housing starts, or inflationary increase Sewer Fund Surplus (Deficit) ($4,393) Fund Balance 26% Notes 1) Sewer maintenance fee increases approx. 3% - could be new housing starts or inflationary increase Aggregate Budget Surplus (Deficit) ($1,773,754) Fund Balance $5,623,946 Notes 1) Fund balance in the General, Water and Sewer Funds decline. Countryside TIF turns a surplus, but deficit position of TIF funds continues to put a strain on the General Fund Capital Projects List Road to Better Roads, pavement striping, Mill Road rehab and realignment, sidewalk replacements, Rte. 71 (eastern portion) culminates, South Central water tower repainting, Well #7 rehab occurs, water main improvements finished on Appletree Court and Orange & Olsen Streets, watermain work begins on Colton Street, cat-ion media exchange at water treatment plants continue, Sewer SCADA system work wraps up, park improvements installed at Prestwick and Beecher Park. 8 Year-by-year summary, FY 23 projections General Fund Surplus (Deficit) ($1,163,985) Fund Balance 29% Notes 1) Undetermined merit increases for staff Water Fund Surplus (Deficit) ($341,488) Fund Balance 18% Notes 1) Water sales increase approx. 5% - could be volume sales increase, new housing starts, or inflationary increase Sewer Fund Surplus (Deficit) $202,466 Fund Balance 32% Notes 1) Sewer maintenance fee increase approx. 3% - could be new housing starts or inflationary increase Aggregate Budget Surplus (Deficit) ($1,144,181) Fund Balance $4,479,765 Notes 1) Fund balance in the General and Water Funds continue to decline. Sewer Fund has a moderate surplus. Countryside TIF turns a solid surplus, as a full year of new construction increment hits the property tax rolls. TIF’s begin to level off, but accumulated deficit position of TIF funds continues to put a strain on the General Fund. Aggregate cash flow could be tight at times in FY 23, before easing over the course of FY 24. Capital Projects List Road to Better Roads, pavement striping, sidewalk replacements, north central water tower repainting, Well #4 rehab occurs, watermain work completed on Colton Street, Main Street watermain improvements begin, SSES rehab program begins, cat-ion media exchange completed. 9 Year-by-year summary, FY 24 and FY 25 projections General Fund FY 24 FY 25 Surplus (Deficit) ($1,117,676) ($1,408,254) Fund Balance 23% 15% Notes 1) Undetermined merit increases for staff Water Fund Surplus (Deficit) $1,208,034 $1,392,895 Fund Balance 54% 89% Notes 1) Water sales increase approx 5% - could be volume sales increase, new housing starts, or inflationary increase Sewer Fund Surplus (Deficit) $526,919 $351,423 Fund Balance 56% 65% Notes 1) Sewer maintenance fees increase approx. 3% - could be new housing starts or inflationary increases Aggregate Budget Surplus (Deficit) $714,087 $458,623 Fund Balance $5,193,852 $5,652,475 Notes 1) Fund balance in the General Fund continues to decline. Water and Sewer Funds rebound sharply with strong surpluses. TIF Funds continue to generate a net surplus, but accumulated deficit position of TIF Funds continues to put a strain on the General Fund. Aggregate cash flow position improved from FY 23. Capital Projects List Road to Better Roads, pavement striping, sidewalk replacements, Route 47 north roadway project slated to begin (includes roadway improvements in Bristol Bay subdivision, land acquisition related to regional water supply issues, complete water improvements on Main, Morgan and East Fox Streets, SSES rehab program continues, 202 River Road sanitary work finishes. 10 Items to note – big picture Items to note - City Council goals The City Council goals from the Fall 2019 meeting are attached as a reference. This budget proposal contains a significant amount of new capital to address these goals, as outlined by the Mayor after the goal setting session. Of note, the five-year budget has new funding for: 1) $475,000 for implementation of an ERP system in FY 21 and FY 22 (Goal 1) 2) $60,000 for space needs analysis for a PW and Police facility (Goal 2) 3) $125,000 for sidewalks (Goal 4) 4) $150,000 for police vehicles (Goal 6a) 5) $400,000 for Public Works vehicles and equipment (Goal 6a) 6) $80,000 for contingencies in all departments (Goal 6b) 7) $155,000 for Parks Dept vehicles and equipment (Goal 6a) 8) $145,000 for Playground replacement (Goal 13) Additionally, the Road to Better Roads project budgets in each of the MFT, Water, and City-Wide funds has increased from last year’s budget proposals. Further, there are various budget proposals (continuing or slightly modified) for water planning (Goal 5), and the Metra extension (Goal 10). Additionally, proposals for goals that do not impact the budget can be discussed by committees throughout 2020. Items to note – LGDF cuts and referendum The Governor’s budget address for the state fiscal year beginning July 1, 2020 proposes to sweep an additional 5% of LGDF until the November general election, when Illinois residents will be voting on a graduated income tax proposal. The Governor’s proposal, although not yet vetted by the legislature, is to sweep that 5% of LGDF permanently if the graduated income tax referendum fails or to return that money plus another ~7.5% of LGDF if the graduated income tax referendum is approved. For Yorkville, this is a potential annual swing of around $250,000 annually. For purposes of conservative budgeting, we have assumed the graduated income tax referendum will fail. If the graduated income tax referendum is approved, we will revisit the budget. 11 Items to note – unplanned revenues The budget proposal’s first unplanned revenue relates to sales taxes. In July 2018, the Supreme Court ruled on a case called South Dakota v. Wayfair, which significantly changed the rules of origin- based sales taxes in the country and how online sales taxes are collected. As a result of this ruling, the Illinois legislature changed their state-level sales tax methodology to make more online retailers responsible for collecting sales taxes from online purchases (prior to, individual residents were responsible to self-report online purchases and remit use tax), to make locally imposed sales taxes, like the City’s non-home rule sales tax, applicable to online purchases (currently not imposed on any online purchases), and to change the methodology from most online purchases from state level (City gets a per capita cut of online sales thru use taxes) to destination based (City gets online sales taxes from Yorkville residents’ online purchases). These changes are being implemented in phases, with one modest phase having occurred January 1, 2020, another modest phase occurring July 1, 2020, and a major phase occurring January 1, 2021. The IML has phrased some of these changes as resulting in “significant increases” in sales taxes for municipalities – however, no one has been able to come up with City-specific estimates (sales tax FAQ attached). Staff has outlined some rudimentary figures based on our sales tax figures in the small picture section of the budget, but the end result for this budget proposal is that we assume only a linear 2% growth rate in sales taxes within a five year budget. We propose to revisit this figure in April 2021, when the January 2021 consumer sales tax report is released to the City. The budget proposal’s second unplanned revenue relates to cannabis sales taxes. While the City does not have a cannabis dispensary planned at a specific location, nor has any cannabis dispensary operator applied for a Yorkville-specific site location at the state level, we think there is a good chance that a Yorkville specific cannabis dispensary could be sited in the next five years. Between the normal sales tax, the City’s non-home rule sales tax, and the City’s cannabis sales taxes, the annual revenue from a dispensary could be north of $400,000 annually. In fact, North Aurora, which is home to one of the first dispensaries in the region, expects their annual sales taxes to increase by more than $600,000 in the upcoming year. None of that revenue is planned in the five-year budget proposal. If a dispensary is ever sited in Yorkville, we would revisit the budget after approvals. The budget proposal’s third unplanned revenue relates to the state capital bill. There are several state level taxes and proposals (motor fuel taxes, cannabis revenue, casino proposals, etc.) that could be implemented that will result in a more traditional capital budget package in the upcoming year. The state has indicated that they would sell a large bond to have funds for supplemental MFT appropriations, similar to what was done after the 2009 state capital bill. During the 2009 era, the City received $70,000 increments for several years in a row. We expect that the current disbursements would be for larger amounts and more frequent. For conservative budgeting purposes we have assumed only $5,000 in revenue for FY 21 and only $70,000 increments in FY 22 and beyond. We will revisit this revenue source after the state firms up the capital bond. 12 Items to note – Parks and Recreation 15% fund balance Since the early 2000s, the City has had a separate bank account for the Parks and Recreation operating fund (Fund 79). Because the Parks and Recreation department paid its bills directly, using separate checks, their bank account was required to have a cash reserve in order to prevent checks from bouncing. In 2015, City staff pegged the amount of cash reserves needed in the bank account to prevent cash flow issues at around 15% and pegged the entire Parks and Recreation budget at that reserve amount. In other words, no matter how well or poor the Parks and Recreation budget does in one year, the General Fund transfer into the Parks and Recreation budget is calibrated the following year to keep the fund balance at exactly 15%. Prior to this decision, the Parks and Recreation was given a set amount of funding via a General Fund transfer every year; when the Parks and Recreation budget was in surplus at the end of the year, the surplus amount was rolled into their fund balance for future use, and the opposite occurred when the budget was in deficit. This 15% fund balance target no longer serves any real purpose. While the City tracks this fund balance and shows it in the audit, it has historically not been referenced formally or informally as part of the General Fund reserves – meaning, the City has never claimed to have $4,000,000 in General Fund reserves plus $200,000 in Parks and Recreation reserves for a total reserve of $4.2m. Along these lines, the City does not need to have a separate bank account for Parks and Recreation – in fact, the City consolidated all Park & Recreation check writing activities back in 2015, whereby all Parks & Recreation checks are written on City check stock and then reimbursed via ACH transfer from the Parks & Recreation bank account to the City’s bank account. The proposal as shown later in the memo in the expenditure line item in the General Fund for a transfer to the Parks and Recreation Fund, and in the revenue line-item in the Parks and Recreation Fund for a transfer from the General Fund, is to liquidate this 15% fund balance and use it on one-time capital expenditures throughout the budget. This results in the General Fund transfer to the Parks and Recreation Fund decreasing substantially in FY 21, the Parks and Recreation fund running a deficit in FY 21, and then running the fund balance at 0% future budget years. This is the same concept as all the departments in the General Fund (none have their own separate fund balance). By liquidating this fund balance, we free up around $340,000 for new parks vehicles, new police vehicles, parks equipment, and road funding in FY 21. Doing so will not impact the general fund reserves, nor will it pose a cashflow issue for the Parks and Recreation fund. We would simply close the bank account and consolidate the funds into the City’s main bank account. 13 Items to note – Capital Projects, Road to Better Roads The City Council’s main focus for capital projects has been pavement rehabilitation via the Road to Better Roads program. Since the first year of the program in summer 2013, we have spent almost $7.0 million (thru FYE 19) between pavement, water, and sewer projects. In summer 2020, we are proposing over $1.7 million in Road to Better Roads projects. Out of our annual Road to Better Roads budget, ~$1.1 million is allocated to pavement improvements. As has been our past practice, in FY 21, construction expenditures will be coded out of the MFT fund (~$782,000) and City-wide capital (~$215,000), with engineering costs ($97,500) budgeted in the City-Wide Capital Fund. The annual funding target for road replacement is north of $2,000,000, and the City will make progress towards that funding goal with the additional Motor Fuel Taxes from the State capital bill and a retirement of debt service from historical in-town road program. Still, the City will have to look at a long-term funding plan for this project in the future. Items to note – Countryside TIF In last year’s budget proposal, we showed the Countryside TIF fund balance at a negative $430,000 in FY 24, which assumed successful completion of the Holiday Inn Express and Opal Banquets and some conservative estimates of the building containing Flight Bottle Shoppe and Burnt Barrel, and the multi-tenant building at the east end of the property. All those buildings except the Opal have been completed, and property taxes were greater than debt service payments (as expected in FY 19 and FY 20). However, the property owner of the NCG Theater property secured a significant property assessment reduction in FY 20, which will put the five-year budget proposal in this fund and the long- term sustainability of the TIF in question. In FY 24, we now show a fund balance deficit of $855,000 and cannot say with certainty that the fund will not end in with negative equity in FY 30. However, we have conservatively estimated property taxes for FY 25 and beyond through modest growth assumptions and have not budgeted for development of the last vacant out lot in Kendall Crossing. 14 Items to note – Public Works vehicle purchases In Fall 2019, the City Council authorized the purchase of a new large dump truck, which was the first new truck since the recession. Concurrent with that purchase, the City Council authorized the rehab of two large trucks in the fleet. This puts the City’s fleet of large dump trucks at 9 total: 1 new incoming (2019), 1 almost new (2016), 2 rehabbed (2006 and 2008), and 5 older trucks (2004, 2006, 2007, 2007, and 2008). The FY 20 budget was initially amended to included funding for a new dump truck chassis and the refurbishing of two existing trucks, for a total of $200,000. The cab body for the new truck was slated to be budgeted in FY 21. Recently staff was informed that the refurbished trucks will not be ready until the Fall, but the cab body originally scheduled for FY 21 is ready now. As a result, the two vehicles will be swapped in the budget, with the new cab body being funded in FY 20 and refurbished trucks to be funded in the subsequent fiscal year. Within this five-year budget proposal, we have an annual appropriation of $120,000 in FY 22 and beyond. This annual appropriation can result in one new large truck every two years, or we could issue a bond and buy five new large trucks. In that scenario, the City could buy a modular type large dump truck, which would allow quick changes via a hook-lift system between a dump body, a salt spreader, and a leaf vacuum (which would significantly increase fall leaf capacity), three normal-style large dump trucks, and a bucket truck, which would allow us to replace all streetlights in town (the current bucket truck cannot replace bridge lights or any traffic signals). No specific proposal on either the list of trucks or the financing method is proposed for the budget, but staff felt it was important to identify funding in this budget proposal given the City Council’s goals. 15 Items to note – Capital Projects The City’s Capital Improvement Plan is attached for your use. Some of these projects are wholly within the City’s control (road, water and sewer improvements), some are within the State’s control (Route 71 expansion, Route 47 expansion, US Rte. 34) and others are dependent upon a variety of factors (water projects related to new wells and/or treatment plants). The biggest discussion the City is faced with is how to balance the maintenance needs of existing infrastructure against the concerns by residents against higher taxes and fees both in the present and future. An outline of the proposed yearly capital projects is included in the year-by-year summaries above. In general, capital budgets went down in FY 19, due to the completion of the large Countryside infrastructure project and the Riverfront & Bristol Bay park projects in previous fiscal years. In FY 20, capital budgets were expected to rise again due to the Mill Road ($3.1M) improvement project, which did not come to fruition in FY 20. The increase in FY 21 is primarily due to a large increase in road spending, sidewalk spending, equipment and vehicle purchases. Items to note – Capital Projects, unfunded 1) East Washington Street water main replacement (Water Fund) a. 80+ year water main in the area of E Washington Street from Rt 47 to Mill St. Replacement would improve fire protection and water quality. This project is not shown in the five-year budget proposal, but is expected to be funded sometime beyond 2025, per the City’s Capital Improvement Plan (CIP). b. Cost estimate - $474,000 2) Building maintenance issues a. The City completed a building conditions study in 2017. The study looked at 40+ buildings and structures owned by the City and recommended maintenance schedules. EMG’s reports - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 Actual Actual Projected Proposed FY 2018 FY 2019 FY 2020 FY 2021 Capital Budget Comparison -Fiscal Years 2018 -2021 16 include an assessment of all City-owned buildings, structures and parking facilities. An equipment inventory and five-year funding targets for each building was also completed. b. Cost estimate – Based on the EMG reports and a conservative estimate of which buildings the City will likely keep maintaining, the annual recommended maintenance expenditures are approximately $600,000. 3) Baseline Road a. One of the worst rated roads in the City. The City has been monitoring the condition of the deck of the bridge for the past year and has spent modest amounts patching, milling, and resurfacing parts of the roadway. In the event the bridge inspection comes back unfavorable, the City would proceed forward with closing the road. With the Route 47 north expansion project funded by the State, the cost of the bridge replacement will be heavily subsidized by the state 4-10 years from now. b. Cost estimate - $672,000 4) Well No. 6 and Water Treatment Plant a. Once the City reaches a population of 27,000, we will need an extra well and water treatment plant to keep adequate water supply and pressure throughout town. The City has planned for this well and treatment facility to be sited at the Bristol Bay water tower but would need to update the plans for the facility (it would mimic the Grande Reserve facility). Further, this actual project will be the first major water system improvement contemplated after the City’s comprehensive water system study and regional water supply study was completed. The City could eliminate this project if water consumption decreases, or the City has an alternate supply source lined up. b. Cost estimate - $5,075,000 for Well 6 and the Treatment Plant 5) East Alley water main and sewer main replacement (TIF) a. Replacement would improve fire protection and water quality. This project is not shown in the five-year budget proposal, but is expected to be funded sometime beyond 2025, per the City’s Capital Improvement Plan (CIP). From a strategic perspective, this project should occur simultaneous with any redevelopment of the FS property. b. Cost estimate - $672,000 6) Radio-Read Retrofit a. Replaces old, potentially inaccurate, meters that are read by hand with radio read meters. Accuracy will be greatly improved and read times will be dramatically lowered b. Cost estimate - $1,000,000 (spread out over several fiscal years) 17 Items to note – Previously unfunded capital projects taken off the above list There are several projects that were listed in the unfunded capital projects section of last year’s budget proposal that we are funding in this year’s budget proposal. First, the extension of Bristol Bay Rd to Route 47 is funded in the latter years of the budget through the $250,000 expenditure for Route 47 north expansion. The State’s funding of the Route 47 expansion means they will engineer, bid, and construct this extension for the City – the City will simply have to pay the invoice when complete. Of note, the Route 47 expansion does not cover the Bertram Drive extension to Route 47, which is longer than the Bristol Bay Rd extension. We anticipate that extension to be completed at the same time and to be funded in next year’s budget proposal. Second, the City has continued to fund major water and sewer projects throughout town. Main work near Morgan St, E Fox St, Appletree Court, and S Main estimated at more than $1.5M and previously unfunded, is included in the five-year budget proposal with only inflationary rate increases discussed across every fund. A backup generator at the Well 7 water treatment plant scheduled for FY 20 and anticipated to cost ~$500,000 has turned out to be much more expensive than planned. As noted in the small picture section, we plan on shelving that project and pivoting towards a more robust standby generator solution at the Beaver Street pump station (previously unfunded) which will serve the same purpose and can likely be completed for less than $500,000. Finally, the City has a few pre-recession era water and sewer recapture commitments that we anticipate coming due within the five-year budgets. These previously unfunded commitments can be satisfied through use of a robust fund balance in both the water and sewer funds in FY 24 and 25. Items to note – Water fund and infrastructure fees Water fund revenues have beat expectations the last four years, but we anticipate a shortfall in FY 20 due to usage. We budgeted a 5% year over year increase last year but did not adjust rates from the year prior. One year of water revenue shortfall does not significantly impact the budget, as the five- year budget proposal still shows significant fund balance in FY 25. However, multiple years of revenue shortfalls may necessitate a larger rate increase. In the meantime, we propose no rate or fee increases for FY 21. For FY 22 and beyond, we anticipate the discussion on rate and fee increases to occur in Summer 2020 and will be coupled with survey data on rates and fees in other towns as a comparison. As a general concept a 2% increase in rates and fees could generate around $100,000 in funds for vehicles, equipment, and capital projects. Items to note – IMET Loss on Investment in FY 15 In December the City received a disbursement of $133,486, as a result of the IRS settling its priority tax claim with the Overall Receiver (i.e. law firm responsible for collection and recovery efforts). This brings the total amount of recovered proceeds to $177,925(56%). IMET has informed the City that as of January 23, 2020 the Overall Receiver had cash balances on hand of $2.376M, and expects that a further distribution will take as the Overall Receivership Estate is wound down. 18 Items to note- Building Inspection Load In the FY 20 budget proposal, outsourced inspection costs had increased dramatically between FY 19 and FY 20. With a modest slowdown in new housing starts, less inspections overall, and the training of Gina Hastings, Property Maintenance Inspector to do some building inspections, the outsourced inspection line-item is expected to be under budget for FY 20 and we propose to reduce the budget amount further in the FY 21 budget. The comparison to other neighboring communities regarding inspections conducted in 2019 is below. Yorkville ranked in the middle of the pack for total inspections and average inspections per day. City or Village Full – Time Part Time # Insp 2019 Avg per/Inspector Avg Inspections Per Day/Per Inspector Outsourced Inspections Inspections Requiring IL Plumb License Oswego 5 0 10,871 2173 8.3 5 744 Montgomery 2 0 1,712 714.5 2.75 283 283 Kendall County 1 0 1,210 1,102 4.24 108 103 Sugar Grove 1 1 1,495 996 3.83 0 23.9 Yorkville 2 0 5,034 1,334 PR 2,165 BC 44 GH 5.13 PR 8.33 BC 0.17 GH 1491 Consultant 769 Plainfield 4 0 10,405 2601 10 0 3,238 Items to note – engineering department cost analysis We have been reviewing engineering department costs since choosing to outsource in 2011. Using EEI continues to be less expensive for the City than in-house staff. Engineering costs in FY 18 with EEI were approximately $87,000 less than in FY 10 with in-house staff. That calculation is based upon: 1) In FY 09, our engineering department had 5 employees and the cost of the department was $618,640 (adjusted for inflation). 2) In FY 19, our outsourced costs were $420,275 a. $242,438 for routine engineering b. $177,837 for subdivision inspections On a related note, EEI billed out about $270,000 last year to developers that was reimbursed to the City, and an additional $414,095 in gross project expenses for capital projects (net $273,875) that the City would not have been able to complete with in-house staff. 19 Items to note – Sewer Fund The FY 20 budget proposal included a drawdown of fund balance to ~20% through FY 21, with a buildup of fund balance in FY 23 in anticipation of payment on historical developer commitments. A similar concept has been carried over into the FY 21 budget proposal; with fund balance projected to decline to ~27%, before rebounding in FY 23 and ultimately reaching 65% by FY 25. Items to note – WINF, SINF, RINF Sunsets All three infrastructure fees were created in the middle of the recession to offset long-term debt service payments. While the City has made major strides to fund capital projects in every fund and some debt service has been retired, there are still several high cost projects set to be completed in the five-year budget and there are still large debt service payments within the five-year budget and beyond. Each fee will continue to be looked at annually, especially if the City Council continues to put a one- year sunset on each fee. Within a five-year period, we anticipate that there is a small chance the SINF can be phased out (growth dependent), and a smaller chance that either the WINF (regional water supply issues get pushed out into the future) or RINF can phased out (general fund revenues significantly outperform expectations, road contribution impact fees significantly increase). Items to note – Purchasing Manager savings report The United City of Yorkville (City) and the Village of Oswego (Village) have entered into an intergovernmental agreement regarding joint employment of a Purchasing Manager. The Purchasing Manager works for both municipalities streamlining and managing the purchasing of both communities. In addition, the Purchasing Manager is intended to find cost savings by combining volume or similar services. The City’s first purchasing manager served between March 2017 and April 2018, and the City’s second purchasing manager, Carri Parker, was hired in July 2018. In the first year of this shared employee, both Oswego and Yorkville were successful in generating cost savings in excess of the position’s salary. In the second year of the position, both Oswego and Yorkville are poised to have saved tens of thousands of dollars annually and have both accomplished many specialized studies and projects. In the third year of the position, the Purchasing Manager has been tasked with procurement code modernization in both towns and has centralized RFQ/RFP drafting and administration. We have attached a purchasing manager savings report to this memo. Because of the amount of research projects in this second year of the position, both municipalities are in line to reap major cost savings in the next few years as decisions are made to fund individual projects. 20 Items to note – Bond Ratings and refinancing The City was upgraded one notch from to AA- to AA, by Fitch Ratings this past July. Standard & Poor’s has rated the City’s debt at AA since 2016; with both rating agencies presenting a stable outlook. A higher bond rating allows the City to issue and refinance debt at a lower rate of interest. This is crucial as we continue to plan for future capital projects. Upgrades are based on several factors including a favorable economic outlook, budgetary flexibility (increasing revenues and/or decreasing expenditures/expenses), and relatively high fund balance (reserves) levels. To maintain its bond ratings, the City will need to continue to keep spending within or just slightly above projected revenues allowing the City to be able to adapt to changing economic conditions. Increased revenue, reserves and overall economic expansion within the City may help to improve our ratings even further. In 2017 Congress made changes to the tax law, stating that tax-exempt bonds can only be refunded on a current basis (i.e. within 90 days of the call date). Assuming this provision holds, the next opportunity to refinance City issued debt will be the 2011 bonds in late 2021. Nonetheless, last November the City was able to refinance a loan it had taken out in 2008 for the acquisition of the 185 Wolf Street building. This new loan reduced the rate of interest by over 2%, from 5.83% to 3.60%; and will save the City approximately $63,000 over the next nine years. Items to note – Property taxes For fiscal years 2015 through 2018, the City unofficially adopted a plan to reduce its tax levy by 2% in FY 15, followed by a 1% each year through FY 18. In reality, property taxes decreased at a rate quicker than we initially expected as follows: 3% in FY 15; 1.66% in FY 16; and 1.68% in FY 17. After holding the levy flat (0%) in 2016 (FY 18), over the next three years (FY 19 thru 21) Council decided to increase the levy by EAV growth generated from new construction only, resulting in nominal increases of approximately 2%. Property owners who see their EAV unchanged from year to year should pay relatively the same share of City taxes as the year prior. The property tax budget assumptions within this proposal assume modest increases (2%) each year in the future. Along with this approval, the City Council also permitted separating the City and Library levies for the fourth year in a row. In the past when the levies were joined, property tax growth was determined in different ways for the City and the Library. This resulted in the Library’s levy amount growing at a much higher rate than that of the City. Essentially, this reduced the amount available to the City as the Library’s increase had to be accounted for within the City’s PTELL maximum. 21 Items to note- Downtown TIF #1 and #2 City staff approached the school district, county, fire protection district, Kendall Township, and community college district in fall 2017 with a request to extend the Downtown TIF 1. The City was successful in receiving letters of support from Waubonsee Community College and the Bristol Kendall Fire Protection District, but the Kendall County Board narrowly voted down the letter of support in late 2017. Informal discussions with individuals on the Kendall County Board and the School Board have occurred throughout the past year, and we anticipate formal discussions coming back online in the next few months. The City has met with the school district and township after the County vote but has instead put a priority on the creation of the Downtown’s TIF #2, which was approved in April 2018. The City was successful in finding a buyer for the old jail (Downtown TIF 2) in Summer 2019. The purchase and TIF agreement took months to negotiate and took up a large amount of staff time. The environmental and roof issues on the building were remedied in Fall 2019, and the property is expected to continue construction in 2020. The City has struck out with grants for landscaping on courthouse hill, and the City Council has been opposed to funding a downtown façade improvement program, so both initiatives have been shelved as of Spring 2020. No further projects are proposed in the five-year budget. Because TIF #1 is still incurring loan payments on the 102 E Van Emmon building, and TIF #2 is not generating any significant increment, we do not propose any significant publicly funded projects at this time. There is a possibility that significant projects would be proposed by private developers in the next year. 22 The small picture – items to note in the General Fund Please accept the following information as discussion on individual line-items within the budget. These individual line-items may change between now and the date of approval based on City Council direction or staff recommendation (due to new information). Revenues are listed as “R#”, and expenditures are listed as “E#”. R1) Property Taxes – Corporate Levy 01-000-40-00-4000 a. The FY 21 levy amount will decrease by about 1%, as more money was diverted away from the corporate levy to help fund the increase in the levy for the police pension fund. Between FY 22 and FY 25, we project increases of around 2% per annum, which is the equivalent to a modest levy increase of “new construction only” and more money to the police pension line- item every year. As a reminder, this line item does not include police pension, library operations or library debt service taxes. R2) Property Taxes – Police Pension 01-000-40-00-4010 a. After increasing by ~$147,000 in FY 20, the actuarial determined contribution will increase again by $119,120 (10.7%) in FY 21. This is due to several factors including: a shortening amortization period, as each year we get closer to 2040; normal costs continue to increase; changes in actuarial assumptions pertaining to mortality; and retirement and termination rates based on the most recent experience study conducted by the Illinois Department of Insurance. On a positive note, the percent funded has increased from 45.6% at the end of FY 2018 to 47.1% at the end of FY 19, an increase of 11.8%. Fund assets increased by 14.5% as a direct result of increased contributions and positive investment returns. The investment return for FY 19 was 8.02% (money-weighted rate of return was 7.56%), which exceeded the assumed rate of return (7.0%) and last year’s actual return of 5.46%. In addition, the Fund achieved an important milestone in the Fall of 2018, as total Pension Fund assets exceeded $10 million. This is significant because, pursuant to State Statute, the Fund was able to reallocate the percentage of assets invested in equities to 65% of the total portfolio (45% was the previous statutory limit for funds under $10 million). This reallocation of resources into equities, in conjunction with positive market timing, yielded positive results for the Fund in FY 19; as the equity side of the portfolio yielded a net return of 11.4%. In general, although riskier, equities tend to yield a higher rate of return than fixed income securities; and staff is hopeful that this revised asset allocation structure will aid the Fund in continuing to maximize its investment returns in future fiscal periods. FY 21 will represent the seventh year in a row that the City will meet its actuarial determined contribution. Future years funding amounts are estimates only and will be analyzed each year by the City’s actuary. R3) Municipal Sales Tax 01-000-40-00-4030 R4) Non-Home Rule Sales Tax 01-000-40-00-4035 a. After increasing by about 2.3% last year, sales tax is currently estimated to increase by 4 to 5% in FY 20. We are projecting annual sales tax growth at 2% going forward, however this matter will be revisited soon as online sales tax changes as a result of US Supreme Court rulings and state legislation are likely to result in an increase in sales tax revenues in FY 22 and FY 23, as referenced in the Items to Note section above. The first online sales tax change is scheduled to take place in July 1, 2020, and will result in modest, but unquantified, 23 increases in sales tax revenues. The second online sales tax change is scheduled to take place in January 1, 2021, and will result in significant revenue increases, as more purchases will be subject to sales tax collection and most online purchases by Yorkville residents will be subject to the City’s locally imposed 1% non-home rule sales tax. Accurate estimates for revenue increases are highly speculative, as the general amount online purchases of Yorkville residents vs. physical purchases made in Yorkville by anyone. Variables included in the discussion are: nationally, online sales seem to represent a 10 to 15% total share of all purchases made; online sales are growing at a rate of 10 to 15% percent per year, which is 3 to 4x the growth rate of in-person purchases; younger people shop online more often than older people; the population of Yorkville is younger than the state and national population. The change in the municipal sales tax in FY 22 or FY 23 could be north of $100,000 annually, and the non-home rule sales tax impact could be above $300,000. Rather than try to write these extremely rudimentary estimates into the budget, we propose to assume no change in sales tax and to revisit this revenue stream in Fall 2020 and Spring 2021 after sales tax figures are known. R5) Electric Utility Tax 01-000-40-00-4040 R6) Natural Gas Utility Tax 01-000-40-00-4041 a. These revenue line-item represents the City’s locally imposed tax on electricity usage and natural gas usages, respectively. Both amounts are variable based on total usage which means this line-item is dependent upon seasonal weather patterns. For budgeting purposes, we have projected these amounts to be flat over the entire budget proposal. R7) Excise Tax 01-000-40-00-4043 a. This line-item was formerly called the Telecommunications Tax and represents a 5% tax on landline and cell phone usage. The amounts in this line-item have fallen in recent years, matching the decline in overall land-line phone usage. Of note, the tax in this line-item only applies to the phone portion of a cell phone bill, and not the data portion. R8) Cable Franchise Fees 01-000-40-00-4045 a. This line-item represents franchise fees received from Comcast, AT&T and Metronet. Total revenues are projected to be flat due to overall growth in new homes offset by a trend away from video services. R9) Hotel Tax 01-000-40-00-4050 Hotel tax revenues have been holding steady over the past few years with the continued success of the Hampton Inn. The City’s hotel tax rate is 3%, which is well below the allowed maximum of 5%. An additional $53,000 could be raised for tourism purposes if the rates were set at maximum levels. We have assumed no increase in total revenues, even with the opening of the Holiday Inn Express in December 2019, but this amount will be revisited after several months of hotel tax reports. R10) Video Gaming Tax 01-000-40-00-4055 a. The budgeted amount represents the amount of revenue expected to be generated from the video gaming machines at 14 establishments throughout the City. 24 R11) Amusement Tax 01-000-40-00-4060 a. This is the 3% tax charged on all amusement devices and tickets within the City. The maximum amount allowable under law for this tax is 5%. An additional $140,000 could be raised for corporate purposes if the rates were set at maximum levels. Most of this line-item is generated by Raging Waves, which has a large percentage of out-of-town visitors. The second largest contributor to this amount is NCG Movie Theater, although this amount currently has no net impact on the budget, as we are rebating 100% of the amusement tax to the movie theater developer until we rebate $200,000 total. We expect that figure to be reached by the end of FY 22. At that point, the rebate drops to 50% thru February of 2024. R12) Admissions Tax 01-000-40-00-4065 a. This is the 2.75% admissions tax charged at Raging Waves, authorized by their annexation agreement. This amount is remitted to Raging Waves to offset their on-site infrastructure costs. R13) Business District Tax – Kendall Mrkt 01-000-40-00-4070 a. This line item represents the additional 0.5% general merchandise sales tax applicable to the Kendall Marketplace Business District. These proceeds are rebated in full (out of Admin Services) to pay debt service on the Kendall Marketplace bonds. R14) Business District Tax – Downtown 01-000-40-00-4071 a. This line item represents the additional 1.0% general merchandise sales tax applicable to the Downtown Business District. These proceeds are rebated in full (out of Admin Services) to Imperial Investments, pursuant to their development agreement with the City. R15) Business District Tax – Countryside 01-000-40-00-4072 a. This line item represents the additional 1.0% general merchandise sales tax applicable to the Countryside Business District. These proceeds are rebated in full (out of Admin Services) to Kendall Crossing LLC, pursuant to their development agreement with the City. R16) State Income Tax 01-000-41-00-4100 a. Income tax is expected to finish FY 20 around $2.04M, which is a 3.7% increase over FY 19 amounts. The IML per capita projection for FY 21 is $105, which is lower than the FY 20 estimate of $107. The reduction in the base estimates is primarily due to a spike of one-time state revenues observed in FY 20. While the IML recognizes that the state’s economic climate could devolve, the FY 20 observed figures have been better than expected. On top of those base level estimates described above, the Governor’s budget address for the state fiscal year beginning July 1 proposes to sweep an additional 5% of LGDF until the November general election, when Illinois residents will be voting on a graduated income tax proposal. The Governor’s proposal, although not yet vetted by the legislature, is to sweep that 5% of LGDF permanently if the graduated income tax referendum fails or to return that money plus another ~7.5% of LGDF if the graduated income tax referendum is approved. For Yorkville, this is a potential annual swing of around $250,000 annually. For purposes of conservative budgeting, we have assumed the graduated income tax referendum will fail. Further complicating this estimate, the 2020 decennial census should be complete by the end of 25 calendar year 2020, and we expect to receive updated population estimates by mid-2021; thus, we are estimating a bump in revenues in FY 22 and a 2% annual growth rate thereafter. R17) Local Use Tax 01-000-41-00-4105 a. Use tax is currently on pace to increase 10% between FY 19 and FY 20. Much of this is driven by the additional proceeds generated from on-line sales (because of the Supreme Court decision in the Wayfair v. South Dakota case). Some of this increase will be rolled back after January 1, 2021 when some online sales taxes collected as use tax will be reclassified by the state as municipal sales taxes. The IML is projecting $35 per capita for FY 21 and this amount does not consider any decrease from the online sales tax switch on January 1, 2021. Since this tax is currently and will be based on our population, we also assume a bump in revenues in FY 22 from the decennial census and a 3% growth thereafter. R18) Cannabis Excise Tax 01-000-41-00-4106 a. This line-item represents an 8% share of the State’s cannabis taxes, which must be used to fund crime prevention programs, training, and drug interdiction efforts. R19) Building Permits 01-000-42-00-4210 a. Revenue figures within this line-item are budgeted at $400,000 and $350,000 which will help offset personnel and contractual costs associated with conducting inspection activities. If during the year, all those costs are met, any excess building permit revenue would be transferred into the City-Wide Capital Fund for the use of one-time capital expenses. This prevents us from using one-time revenues for operating costs in the future. R20) Garbage Surcharge 01-000-44-00-4400 a. This line-item represents all revenue the City receives from residents for garbage services. Increases in this line-item reflect contractual rate changes only, and there is no material net impact within the budget as the cost of service is generally matched by revenues. The City’s current garbage contract runs through FY 22. R21) Administrative Chargeback 01-000-44-00-4415 a. This revenue represents that the General Fund will be reimbursed from the Water, Sewer, and TIF funds for a portion of personnel costs. This is according to the time that employees whose salaries come out of the General Fund spend on water, sewer, and TIF related issues. Exact percentages and employee info can be found attached to this memo. R22) Investment Earnings 01-000-45-00-4500 a. This line item consists of interest income earned from FDIC insured certificates of deposit (i.e. CD’s), in addition to having cash on account with the First National, Illinois Funds, Illinois Trust and Associated Bank. Despite declining interest rates, investment earnings are expected to increase by over 30% in comparison to last fiscal year due to more cash being available for investment within the General Fund, as a direct result of increased fund balance. R23) Reimbursement – Engineering Expenses 01-000-46-00-4604 a. Revenue figures within this line-item will offset the line item for engineering expenses in order to net out the engineering services to equal the $240,000 contract amount. 26 R24) Reimbursement – Cable Consortium 01-000-46-00-4685 a. The City Council will review an agenda item to withdraw from the cable consortium at the March 10th City Council meeting. This agenda item is being done due to budget considerations and the fact that North Aurora recently withdrew from the consortium, leaving only Yorkville, Plano, and Sandwich. If the City processes withdrawal from the consortium in March, the reimbursement amount will be far less than the amount shown in the FY 21 column. For purposes of conservative budgeting, we have shown the financial impact of the cable consortium withdrawal beginning in FY 22 (i.e. no impact in FY 21). R25) Miscellaneous Income 01-000-48-00-4850 a. This revenue line-item primarily represents rebate money earned from simply using City issued credit cards to make purchases. Approximately $13,000 is expected to be earned in FY 20. The City’s credit card program was implemented by the Finance Department, in partnership with the First National Bank of Omaha, in FY 15. Over the last five fiscal years the credit card revenue sharing program has generated over $75,000. E1) Salaries – All Departments Multiple #’s a. We are proposing a 3% COLA or bargaining agreement approved increases and appropriate step increases for all non-union and union employees. We have budgeted for reasonable, but undetermined, salary increases in FY 22 through FY 25. E2) Health Insurance – All Departments Multiple #’s a. For FY 21, we are pleased to announce that health and dental insurance rates will decrease by 5% and 10%, respectively, pursuant to renewal information we recently received from the City’s broker, Alliant/Mesirow. Actual year-end figures may fluctuate based on employees changing health plans and/or actual amounts incurred on the HRA plan. For FY 22 thru FY 25, we are assuming an annual 8% increase in health insurance and a 5% increase in dental costs. E3) IMRF – All Departments Multiple #’s a. The City’s employer rate increased by 23% in 2020, from 9.06% to 11.17%, due primarily to negative stock market returns in 2018. As a result, IMRF related expenditures have increased in all departments. While the IMRF fund is very well funded compared to other State-wide pension systems, we are budgeting conservative increases in the employer contribution rates each year for FY 21 through FY 25 IMRF rates are expected to go down in 2021 due to strong returns in the stock market throughout 2019. The preliminary 2021 rate will be available this April and staff will revise projections accordingly in the subsequent budget year. E4) Tuition Reimbursement – All Departments Multiple #’s a. Per the City’s tuition reimbursement policy, any approved degree programs are shown in the appropriate departmental budget. Currently, Deputy Chief Pfizenmaier and Sergeant Stroup (Police Department) are both enrolled in bachelor’s degree programs at University of Arizona (online) and Aurora University. Officer Goldsmith (Police Department) is pursuing his master’s degree at Aurora University. 27 E5) Training and Travel – All Departments Multiple #’s a. The same training and conference levels are proposed as last year. Department heads have been asked to budget for attendance at one national level or state conference per year to keep up to date with the latest trends in management and government. Increases in individual line- items reflect this request of the department heads. E6) Commodity Assumptions – All Departments Multiple #’s a. Graduated increases in gasoline, electricity, natural gas, and simple contractual services are not based on any estimate of the details of the line-item, except where specifically noted in this budget section. From a conservative budgeting principle, we are purposefully trying to overestimate costs to hedge on unanticipated price increases on those items that are subject to market fluctuations. You may also notice some rather sharp increases in the telecommunication line item in some departments. Staff was recently informed that the State is now requiring Call One to apply several State telecommunication taxes. Staff is currently reviewing the situation and looking for alternatives. E7) Professional Services – All Departments Multiple #’s a. Professional services expenditures vary in each department and can be for a variety of services. For each department, we’ve included a brief sampling of the expenses coded out of this line-item. Full expense reports for this or any line-item can be obtained from the Finance Department at any time. b. Administration – Expenses for the minute taker, safe deposit box and background checks. c. Finance – GFOA CAFR award fee, utility billing processing and credit card fees, bank fees, police pension and OPEB actuarial fees, and the annual accounting software maintenance agreement. d. Police – Expenses for onsite shredding, CAPERS annual fee, LEADS on-line, Live Scan, Pace scheduler and WatchGuard. To replace Lexipol department officials will be implementing Power DMS, a policy and procedure management system. The cost for this program is significantly less than Lexipol. e. Community Development – Access to iWorQ (code enforcement and permit management software), consultant work related to the subdivision control ordinance (UDO), annual fees for ESRI GIS and Adobe Professional, and expenses for the minute taker. f. Street Operations – copier charges, parkway tree trimming, annual cloud storage fees for solar speed signs and CDL license renewal. g. Water Operations – Electronic meter reading services, utility billing processing and credit card fees, emergency leak detection, and BSI backflow monitoring. h. Sewer Operations – Sewer cleaning, alarm monitoring, utility billing processing and credit card fees, and manhole repair. i. Parks – background checks and copy charges. j. Recreation – Referees and umpires, recreation class instructors, graphic design, web track maintenance agreement, pest control, background checks, and park board minute taker fees. k. Library – Plumbing Inspection, Sound Maintenance, background checks, copy charges, pest control, copier charges, IT services and minute taker fees. 28 E8) Salaries – Mayor 01-110-50-00-5001 E9) Salaries – Liquor Commissioner 01-110-50-00-5002 E10) Salaries – Alderman 01-110-50-00-5005 a. These line-items assume the elected official’s salary proposal as discussed at the February 2020 Administration Committee meeting are approved by the City Council at some point before August 2020. The current proposal assumes no change in elected officials’ salaries until May 2023. E11) Codification 01-110-54-00-5451 a. The City’s current codifier was purchased by a larger company in 2020. The City must either move its codification services to the larger company or choose a different vendor. Either of those options are likely to result in an increase in codification costs to the City. E12) Dues and Subscriptions (Administration) 01-110-54-00-5460 a. The slight increase in dues is a result of the membership dues for CMAP and inflationary / population increases for a variety of other organizations. E13) Office Supplies (Administration) 01-110-56-00-5610 a. The City Hall Conference Room tables and chairs are passed their useful life span and are falling apart. The increase in this line item is to fund new tables and chairs for this room only. E14) Auditing Services (Finance) 01-120-54-00-5414 a. The City went out to RFP in 2017 and awarded a five-year contract to Lauterbach and Amen which will expire in FY 22. E15) Professional Services (Finance) 01-120-54-00-5462 a. The increase in FY 21 is due to the City’s anticipated implementation of a new ERP. 29 E16) Salaries – Police Officers 01-210-50-00-5008 E17) Salaries – Police Chief and Deputies 01-210-50-00-5011 E18) Salaries – Sergeants 01-210-50-00-5012 a. The City currently has 32 sworn officers budgeted in FY 21, which is the same amount of sworn officers that the City had in FY 20. While the City Council had approved a five-year budget that brought the number of sworn officers up to 37 by FY 24, Mayor Purcell and Chief Jensen have recommended we leave the sworn officer count at 32 in FY 21. Further, the staff recommendation is to hire a new Commander position in FY 22, bringing our sworn officer staffing up to 33. The commander position would be between a Sergeant and a Deputy Chief on the pay scale. We have included a regional staffing analysis for your use: Municipality Population* Total Full- Time Officers Officers per 1,000 Batavia 26,425 41 1.55 Carpentersville 38,380 59 1.46 East Dundee 3,239 13 3.70 Elburn 5,782 10 1.38 Elgin 112,767 184 1.63 Geneva 21,941 37 1.64 North Aurora 17,542 30 1.60 Sleepy Hollow 3,333 7 2.10 St. Charles 32,780 57 1.68 Sugar Grove 9,830 11 1.12 West Chicago 27,219 43 1.69 West Dundee 7,365 21 2.72 Average 25,550 43 1.94 Midwest (10,000-24,999)** 6,761,176 11,494 1.70 National (10,000-25,000)** 25,660,537 58,891 2.30 Yorkville (FY 20) 19,022 31 1.63 *Based off 2016 U.S. Census population estimate ** Only agencies that participate in FBI Uniform Crime Reporting E19) Police Commission 01-210-54-00-5411 a. Sergeant testing will occur in FY 21 and 24. Patrol officer testing will occur in FY 21, 23, and 25. E20) Vehicle and Equipment Chargeback 01-210-54-00-5422 a. This line-item represents the gap between police impact fees and the amount of expenditures related to police-car purchases. 30 E21) Inspections 01-220-54-00-5459 a. A relative decrease in permits in FY 20 has resulted in less outsourced inspection costs. These costs will continue to be monitored throughout the construction season for opportunities to move these services in-house. E22) Professional Services 01-220-54-00-5462 a. The FY 21 column for this line-item contains the remainder of the UDO project, which was authorized by City Council in February 2019. E23) Vehicle Maintenance Services 01-220-54-00-5490 a. Prior to FY 21, all vehicle maintenance costs for Community Development vehicles were coded out of the Streets budget. Since the Community Development Department has bought a few of their own vehicles, we propose to code the maintenance costs out of the proper budget. E24) Salaries – Streets 01-410-50-00-5010 a. A new public works position has been budgeted in the Streets department for FY 21, with a prorated start date of August 1st. This new position would either be supervisory or administrative in nature; or these funds could be reallocated to the Administrative Services department for a potential shared services position with a nearby municipality related to building maintenance. E25) Vehicle & Equipment Chargeback 01-410-54-00-5422 a. This line-item represents the gap between public works impact fees and the amount of expenditures related to public works vehicle purchases. E26) Mosquito Control 01-410-54-00-5455 a. The line-item expense for mosquito control represents treatment of storm sewer inlets only. E27) Salt and Calcium Chloride 01-410-56-00-5618 a. For ease of administration and due to an increase in MFT funds, we are coding salt out of the MFT Fund going forward. A mild winter season has caused us to use less salt than average, but prices received during the 2019 bid were higher than historical averages. E28) Operating Supplies 01-410-56-00-5620 a. This line item decreases in FY 21 because we have moved all expenditures related to street lights into the City-Wide Capital Fund. E29) Vehicle Maintenance Supplies 01-410-56-00-5628 a. This line-item is increasing between FY 20 and FY 21 due to the proposed purchase of hydraulic brine pumps. These pumps will cost ~$12,000 and will allow us to apply brine at higher rates and with more control than the current electric pumps. 31 E30) Garbage Services – Senior Subsidies 01-540-54-00-5441 a. This line item represents the total amount of the current senior garbage subsidy. The subsidy is 20% for all seniors and 50% for all seniors on the Circuit Breaker program. Currently, we have 753 senior accounts and 37 circuit breaker senior programs. E31) Purchasing Services 01-640-54-00-5418 a. This line-item represents the Purchasing Manager shared with the Village of Oswego. The original term of the intergovernmental agreement expires in FY 21, but we recommend continuing this position through FY 25. E32) IDOR Administration Fee 01-640-54-00-5423 a. This line-item represents the amount of the City’s sales locally imposed sales taxes that are being swept by the State of Illinois. E33) GC Housing Rental Assistance Program 01-640-54-00-5427 a. This line-item represents the City’s cost to run the housing assistance program for the GC Housing development, as approved in Ordinance 2016-21. The estimated maximum annual liability for this program is $12,000, and the actual numbers can fluctuate by a few thousand dollars per year, depending on the recipients’ income levels. We have conservatively estimated 10% to 15% increases each year after FY 21. E34) Utility Tax Rebate 01-640-54-00-5428 a. This line-item represents the electric and natural gas utility taxes rebated to Wrigley as part of the Skittles factory expansion. The project was given a permanent certificate of occupancy in early 2017 and the first rebate occurred in FY 18 and the last rebate will occur in FY 22. The $14,375 in this line-item represents the maximum amount that the City would rebate annually. E35) Facility Management Services 01-640-54-00-5432 a. This line-item represents the Facility Services Manager shared with the Village of Oswego. We propose to keep this position in place through FY 25. E36) Amusement Tax Rebate 01-640-54-00-5439 a. As part of the Countryside redevelopment project incentives, the City is refunding a portion of the amusement tax to the Movie Theater developer. This amount should equal the amount of amusement tax generated by the Movie Theater up to $200,000. We expect that this incentive will be satisfied by the end of FY 22. All further proceeds will be rebated at 50%. 32 E37) KenCom 01-640-54-00-5449 a. This line-item represents the City’s contributions to KenCom, based on the intergovernmental agreement for annual funding, the intergovernmental agreement for New World software usage, the City’s purchase of a T1 line through Comcast for a direct connection into Kendall County, and the KenCom budget. This line-item is estimated by staff in February of each year for the upcoming FY budget, but the actual dollar amounts are not finalized until the end of each calendar year. On top of the base cost estimates, we are proposing to purchase an e-citation module for our KenCom New World computer system. This will cut down on report entry times for officers, will allow us to run reports/analysis with less effort, and will allow our Community Development staff to utilize the system for some of the property maintenance and zoning violation tickets. E38) Information Technology Services 01-640-54-00-5450 a. This line-item covers our base level IT contract, some annual special projects, all Microsoft Office licensing, and various other licenses for network components. This line-item also includes the purchase and implementation of a full ERP in FY 21 and FY 22. The General Fund and this line-item are expected to absorb about 70% of the cost of the ERP, and the remaining costs have been apportioned out to the other funds. E39) Professional Services 01-640-54-00-5462 a. The cost of the lobbyist contract, currently shared with Oswego and Montgomery, is proposed to be paid out of the Water Fund starting in FY 21, as most of the work is expected to occur on water projects. However, we propose to add a federal lobbyist for both Metra and water issues, propose to split the cost of the federal lobbyist with regional partners, and split the Yorkville share of those costs between the General Fund and the Water Fund. E40) Engineering Services 01-640-54-00-5465 a. This is the gross cost of all EEI expenses which are not related to capital projects. It includes $240,000 of contract-related expenses, $125,000 worth of subdivision-infrastructure inspection related expenses, and $25,000 in reimbursable development work. For reasons explained in the Items to Note section, we still recommend the City outsource its engineering work for the foreseeable future. E41) Economic Development 01-640-54-00-5486 a. The City re-authorized the economic development consulting contract with Lynn Dubajic of DLK, LLC in December 2018. This contract is set at $145 per hour at 15 hours per week plus quarterly travel charges and hourly overages, which makes up most of this line item of $160,000. E42) Sales Tax Rebate 01-640-54-00-5492 a. This line item represents the 50% share of rebated sales tax to developers, pursuant to past economic incentive agreements entered into with the City. Sales tax rebate growth is pegged to overall sales tax growth, as mentioned above. 33 E43) Business District Rebate 01-640-54-00-5493 a. Currently, this expenditure line-item corresponds with the revenue line-items of the same amount, as this tax is rebated 100% to the developers of the Kendall Marketplace, Kendall Crossing and the downtown business district. E44) Admissions Tax Rebate 01-640-54-00-5494 a. Currently, this expenditure line-item corresponds with a revenue line-item of the same amount, as this tax is rebated 100% to Raging Waves. This rebate is set to expire in FY 22 but is in the process of being extended through FY 27 via an annexation agreement amendment. E45) Contingency 01-640-70-00-7799 a. This line-item represents the Mayor’s request to identify funding for various unplanned expenditures throughout the year. At time of budget, no specific projects or purchases are planned for this line-item. E46) Transfer to Debt Service 01-640-99-00-9942 a. This line-item represents the amount the general fund covers of the 2014B bond, which initially financed a streets rehab program from the mid-2000s and will be retired in FY 23. The property taxes on the 2014B bond were completely abated in the 2017 tax levy cycle (FY 19 budget). E47) Transfer to Sewer 01-640-99-00-9952 a. This line-item represents the City’s transfer of non-home rule sales tax dollars being transferred into the sewer fund to pay for a portion of the yearly debt service on the 2011 refinancing bond. As authorized in the FY 19 budget, the Sewer Fund transfer is reduced in FY 19 thru FY 22 to cover some General Fund operating and capital expenditures and to offset the General Fund deficit. E48) Transfer to Parks and Recreation 01-640-99-00-9979 a. This line-item represents the City’s operational transfer to fund Parks and Recreation expenses. The decrease in FY 21 is due to the City’s liquidation of the Parks and Recreation fund balance, as described above. E49) Transfer to Library Operations 01-640-99-00-9982 a. This line-item transfer covers liability and unemployment insurance for the Library. 34 The small picture – all other funds Fox Hill SSA (11) R1) Property Taxes 11-000-40-00-4000 a. The FY 21 revenue figure of $16,034 reflects a ~$73 per home per year tax amount, which was the tax levy ordinance approved by City Council in December 2019. Because of the proposed sealcoating and trail maintenance discussed below, the property taxes will need to be roughly $92 in FY 22 and will need to be increased around $20 per year through FY 25. This spending plan and revenue projection will be reviewed by the City Council during the 2020 tax levy discussion. Of note, the long-term debt on past projects and the negative fund equity will not be cleared until FY 25. E1) Professional Services 11-111-54-00-5462 a. This line-item reflects half of the HOA management contract with Baum Property Management that was approved by the City Council for the Sunflower Estates and Fox Hill subdivision. This contract expires in April 2020 and will be revisited by City Council in March/April. E2) Outside Repair and Maintenance 11-111-54-00-5417 a. The FY 21 amount reflects our best estimate for the annual maintenance contract for mowing and landscaping, and the re-installation of the subdivision entrance sign. That project is being offset by funds given to the City by IDOT for the Route 34 project in FY 17. The FY 22 column contains money for crack sealing and sealcoating the trails in the subdivision. We propose to do this project through a modest deficit spend in FY 22, with repayment coming from property taxes expected in FY 23-25. Sunflower SSA (12) R1) Property Taxes 12-000-40-00-4000 a. The FY 21 revenue figures reflect the $17 levy per home that was discussed by the City Council during the levy approved in December 2019. Because of the proposed tree trimming in the subdivision, the FY 22 levy is roughly $194 per home, and the levy will need to be increased around $20 per year for each year until FY 25. Of note, the long-term debt on past projects and the negative fund equity is not projected to be cleared until FY 25. E1) Pond Maintenance 12-112-54-00-5416 a. In FY 21 and beyond, the City is budgeting for annual algae treatments and basin monitoring. E2) Professional Services 12-112-54-00-5462 a. This line-item reflects half of the HOA management contract with Baum Property Management that was approved by the City Council for the Sunflower Estates and Fox Hill subdivision. This contract expires in April 2020 and will be revisited by City Council in March/April. 35 E3) Outside Repair and Maintenance 12-112-54-00-5495 a. This line-item reflects our best estimate for the annual maintenance contract for mowing and landscaping the subdivision entrances. Also, a new proposal for tree trimming and maintenance is shown in the FY 21 column for $5,000. This amount and project repeats annually and will generally include all trees in common areas of the subdivision and will allow us to replace trees as needed. Motor Fuel Tax Fund (15) R1) Motor Fuel Tax 15-000-41-00-4112 a. The FY 20 revenue figures reflect the City’s share of the state’s motor fuel tax increase as part of the 2019 Illinois budget. The City is receiving roughly 65% more motor fuel taxes than FY 19. We have projected this amount to continue, as the state’s motor fuel tax change included an inflationary increase each year, along with a bump from the decennial census. R2) MFT High Growth 15-000-41-00-4113 R3) Rebuild Illinois 15-000-41-00-4115 a. The MFT High Growth line item represented a supplemental MFT appropriation that was created soon after the State’s 2009 capital bill. With the passage of the 2019 capital plan, the state has decreased high growth funding by 75% but plans on issuing new capital bonds in 2020/2021; the proceeds of which will be disseminated to local governments as a supplemental MFT appropriation (i.e. Rebuild Illinois) similar to the Illinois Jobs Now program from the last decade. The actual bond issuance and revenue figures are dependent on a number of legislative packages that are still not finalized, and so we have conservatively estimated the figures for FY 21 and beyond. E2) Salt 15-155-56-00-5618 a. Staff proposes to fund all salt purchases for FY 21 out of the MFT fund. In FY 20, no salt expenditures were planned out of the MFT fund, but the unexpected increase in the price of salt in Fall 2019 resulted in the overage being covered by the MFT fund. E3) Baseline Road Bridge Repairs 15-155-60-00-6004 a. Original estimates on the bridge repair in FY 16 came in much higher than expected, so staff recommended closure of the bridge instead. This item was pushed along through the remainder of FY 16, FY 17, FY 18, and FY 19 because ongoing bridge inspections have not justified total closure of the bridge. Per the Bridge Inspection Report completed in 2018, the superstructure (surface) is in poor condition, while the substructure is in good condition. The 2018 report did not indicate an immediate need to close the bridge based on structural/safety concerns. Inspections are scheduled once every two years, per IDOT policy, and the next inspection will occur in summer 2020. If the inspection comes back with an issue, we would recommend proceeding forward with bridge closure. Until then, we recommend leaving the bridge as-is until the State expands Route 47 in the area, which is funded for full construction in the state’s most recent multi-year plan and could occur in the next 4-10 years. 36 E4) Road to Better Roads 15-155-60-00-6004 a. In the FY 20 budget proposal, staff proposes to again code all 2020 planned Road to Better Roads in the MFT fund as it easier to complete paperwork for pavement projects than other Public Works operational line-items. The increase is due to the increase in the motor fuel tax revenue line-item above. City-Wide Capital Fund (23) E1) Sidewalk Replacement Program 23-230-60-00-6041 a. This line item contains a City-wide sidewalk replacement program, per City Council goal and mayoral initiative. Sidewalks can be chosen on a worst-first basis, as there is no value advantage to a replacing a sidewalk at certain times in its lifespan. Specific areas of town for sidewalk replacements in 2020 have not yet been chosen. E2) Route 71 (Rt 47- Rt 126) Project 23-230-60-00-6058 a. This line-item represents a portion of the City’s local share of costs for the Route 71 expansion project. This project began in FY 19, and we expect the invoices to be paid by the City through FY 22. E3) US 34 (IL 47 / Orchard Rd) Project 23-230-60-00-6059 a. This line-item represents a portion of the City’s local share of costs for the Route 34 eastern expansion project. This project began in FY 18 and we expect the invoices to be paid by the City through FY 21. The funds budgeted are based on the IDOT approved bids but do not consider any possible change orders. E4) Kennedy Rd Bike Trail 23-230-60-00-6094 a. This line item contains the final gross expenses from the construction of the trail. Pursuant to the commitment made by the Push for the Path group in 2012, the City’s estimated local share in the amount of $217,000 was covered entirely through private donations and grant funding. E5) Principal Payment 23-230-81-00-8000 E6) Interest Payment 23-230-81-00-8050 a. This line-item contains the debt service for a 20-year bond associated with the Game Farm Road project. Vehicle and Equipment (25) R1) Police Chargeback 25-000-44-00-4420 R2) Public Works Chargeback 25-000-44-00-4421 R3) Parks & Recreation Chargeback 25-000-44-00-4427 a. As discussed in the general fund line-item narrative, these line-items represent transfers from the general fund (police & public works) and parks and recreation fund to cover the gap between vehicle purchases and available funds in the respective departments. 37 E1) Vehicles 25-205-60-00-6070 a. This line-item currently covers two police SUVs planned for replacement in FY 21, 22, 24 and 25, and three police SUVs in FY 23. E2) Equipment (Public Works) 25-215-60-00-6060 a. This line-item includes plows and lights for two vehicles being purchased in the water fund, a new bobcat replacement program, and a couple stand-behind mowers for various facility and right-of-way mowing throughout the year. E3) Vehicles (Public Works) 25-215-60-00-6070 a. This line-item includes the payment for the refurbishment of two current plow trucks (authorized by City Council in Fall 2019). The FY 22 through FY 25 annual amounts represent the purchase of either half of a large truck, or the debt service payment on a purchase of multiple vehicles as described in the items to note section above. E4) Principal Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8000 E5) Interest Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8050 a. These line-items cover the annual purchase installment payments to the property seller for the Public Works south building. The final payment will not occur until November 2028. E6) Park Improvements 25-225-60-00-6010 a. This line-item represents park improvements to the Grande Reserve parks and the Raintree Village park sites, the latter as dictated in the Raintree Village annexation agreement amendment approved by City Council in 2019. E7) Beecher Center Park 25-225-60-00-6013 a. A full Beecher Center playground replacement is scheduled for FY 21 and FY 22. This playground was proposed to be wrapped into the greater OSLAD grant project, but the City's OSLAD grant application was not successful. Staff anticipates purchasing the playground in FY 21 and installing it in FY 22. Any remaining funds from the playground replacement will be dedicated to Price and/or Purcell Park playground repairs. E8) Buildings and Structures (Parks) 25-225-60-00-6020 a. The amount in the FY 21 column for this line-item includes funds for the Riverfront Park boat launch project. The state permit for the project has been received, but due to receiving the permit in the winter months, this project will be completed in FY 21. E9) Vehicles (Parks Capital) 25-225-60-00-6070 a. This line-item represents a combination of Parks vehicles or equipment, with exact purchases to be determined. This amount is a mayoral initiative. 38 Debt Service Fund (42) R1) Property Taxes - 2014B Bond 42-000-40-00-4000 a. The City fully abated the property taxes on this bond in December 2016 for the FY 18 budget, and FY 21 represents the fourth straight year the City has fully abated the property taxes. This debt will be fully retired in FY 23. Water Fund (51) R1) Water Sales 51-000-44-00-4424 a. As discussed in the Items to Note section above, the annual revenue projections for water sales have fallen below expectations for the first time since FY 16. However, the shortage is sustainable over the five-year budget after revenue projections for FY 22 and FY 25 are recalibrated. We propose no increase in water rates in FY 21 but have a 5% water revenue annual growth figure which can come from usage, City growth, and/or inflationary rate increases in future budget years. R2) Water Infrastructure Fees 51-000-44-00-4440 a. No change is proposed for the Water Infrastructure Fee for FY 21. It is currently set at $8.25 per month through the end of FY 20 and will need to be reauthorized for FY 21. R3) Water Connection Fees 51-000-44-00-4450 a. For FY 21, we expect 100 new housing starts, which should net approximately $2,300 in revenue per home. Each subdivision has its own water connection fee amount, depending on when the subdivision was annexed. R4) Rental Income 51-000-48-00-4820 a. This line-item contains rental and lease fees from various cellular and internet antennas on City water towers. E1) Professional Service 51-510-54-00-5462 a. This line-item contains costs for normal, annual professional services (~$55,000), a portion of the cost of the ERP system (~$62,000), and the costs associated with the City’s federal (pending) and state level lobbyists (~$38,000). E2) Outside Repair and Maintenance 51-510-54-00-5495 a. The increase between FY 20 and FY 21 is due to a new program for annual exterior inspections of the City’s water towers and annual maintenance of pressure reducing valves (PRV). E3) Land Acquisition 51-510-60-00-6011 a. This line-item represents the potential acquisition of land for a Fox River water plant, either Yorkville-alone or regionally. 39 E4) Water Tower Painting 51-510-60-00-6015 a. This line-item contains repainting the south-central water tower in FY 22 and repainting the north-central water tower in FY 23. E5) Well Rehabilitations 51-510-60-00-6022 a. The City is planning to rehab two wells in this budget proposal; Well 7 in FY 22 and Well 4 in FY 23. E6) Road to Better Roads Program 51-510-60-00-6025 a. The line item expenditure represents the dollar amount we can fund for water infrastructure as part of the program through FY 25. E7) Equipment 51-510-60-00-6060 a. The large expense planned for FY 20 is the City’s Well #7 standby generator. This project was in design stage with staff in Fall 2019 when it was discovered that the project would have to be much larger and more expensive than previously thought. Staff is pivoting away from the Well #7 generator and towards an option at the Beaver St pump station. Additional information will be provided to the Public Works Committee in the near future. E8) Route 71 Watermain Relocation 51-510-60-00-6066 a. This line-item contains the water-related local project costs for the Route 71 expansion project. E9) Vehicles (Water Dept) 51-510-60-00-6070 a. The amounts in FY 21 and FY 23 represent replacement one-ton pickup trucks. E10) Route 47 Expansion 51-510-60-00-6079 a. This line-item represents all water related utility costs associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments for 10 years. By April 2020 the City will have made 91 of its 120 payments. E11) Cation Exchange Media Replacement 51-510-60-00-6081 a. The City’s water treatment facilities contain cation exchange units that are necessary to keep potable water within radium compliance. The media (resin) within the units has a useful life and typically needs to be replaced every 10-15 years to remain effective. The City’s water treatment plants were all constructed in the mid-2000’s and the media is reaching the end of its useful life. Within this line-item, we’ve budgeted for full replacement of all media Water Treatment Plant 7 in FY 22 and Water Treatment Plants 3 and 4 in FY 23. E12) 2015A Bond Principal 51-510-77-00-8000 E13) 2015A Bond Interest 51-510-77-00-8050 a. These two line-items represent the debt service payments associated with the Countryside water main project. 40 Sewer Fund (52) R1) Sewer Maintenance Fees 52-000-44-00-4435 a. Residential growth has been more than expected, which means this revenue line-item is beating expectations despite no change in the sewer rates. Accordingly, we have budgeted for annual revenue growth of ~3%. R2) Sewer Infrastructure Fee 52-000-44-00-4440 a. No change in the sewer infrastructure fee is proposed in FY 21. It is currently $4 per unit per month through April 2020. The fee will need to be reauthorized in FY 21. R3) Transfers from General Fund 52-000-49-00-4901 This line-item represents the non-home rule sales tax transfers from the general fund, used to offset portions of the 2011 Refunding Bond. E1) Lift Station Services 52-520-54-00-5444 a. The increase in this line-item seen in FY 20 is for repainting the interior of the Countryside Lift Station and some equipment upgrades to the Blackberry Creek lift station. The Countryside repainting is an operational/maintenance issue as the corrosive nature of the sewer gases in the lift-station require special paint and more frequent applications. The Blackberry project is needed due to end-of-life equipment. Neither of these projects is expected to be complete in FY 20, and so the funds for the projects have been moved into FY 21. E2) Professional Services 52-520-54-00-5462 a. The increase in this line-item is due to the ERP project. E3) Scada System 52-520-60-00-6001 a. This project was authorized in the FY 19 budget proposal and began in FY 20. The City has SCADA systems on its water facilities, which allows for remote monitoring and control of industrial facilities. Installing a sewer SCADA system on our sewer lift stations and pump stations will improve safety and prevent backups. This project is expected to be complete in FY 22. E4) Road to Better Roads Program 52-520-60-00-6025 a. The line item expenditure represents the dollar amount we can fund for sewer infrastructure as part of the program through FY 25. E5) Equipment (Sewer Dept) 52-520-60-00-6060 a. This line-item contains a new hot water unit for the vacuum truck and a new pipe crawler camera for inspecting sanitary mains. E6) Route 71 Expansion 52-520-60-00-6066 a. This line-item represents sewer related local project costs for the Route 71 expansion project. We anticipate this project to be complete in FY 22. 41 E7) Vehicles 52-520-60-00-6070 a. We have a one-ton pickup truck planned for replacement in FY 22. E8) Route 47 Expansion 52-520-60-00-6079 a. This line-item represents all sewer related utility costs associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments for 10 years. By April 2020 the City will have made 91 of its 120 payments. Land Cash Fund (72) R1) All Revenue Line-items with subdivision names (Various account numbers) a. All active subdivisions with parks land-cash fees to be paid at time of building permit are represented here. E1) Beecher Center Park 72-720-60-00-6013 a. While the Beecher Center Park is at the end of its useful lifespan, we have a full playground equipment replacement funded for FY 21. Installation is expected to occur in FY 22. E2) Blackberry Woods Park 72-720-60-00-6014 a. This project was shelved due to the rapid deterioration of Beecher Park playground. It will be revisited in future budget proposals. E3) Caledonia Park 72-720-60-00-6029 a. The City has already received around $30,000 in Parks land-cash fees at the beginning of 2019, and we expect the subdivision to continue building out in 2020. Accordingly, we expect to have playground equipment purchased in FY 20 and for the park to be completed in FY 21. E4) Prestwick 72-720-60-00-6040 a. The developer has front funded a modest number of parks land-cash fees, and the first new houses in several years began construction in 2018. Accordingly, we plan to install playground equipment in the park in FY 22. E5) Grande Reserve Park 72-720-60-00-6046 a. The City received funds from the Grande Reserve developer from the annexation agreement amendment approved by City Council in 2019. As a result, this project is now being coded out of the Parks Capital budget. E6) Autumn Creek 72-720-60-00-6047 a. This line-item represents playground installation on the northern portion of the subdivision, just north of Kennedy Road. The payments on this equipment will close out in FY 21. E7) Raintree Park C 72-720-60-00-6049 a. The City received funds from the Raintree Village developer from the annexation agreement amendment approved by City Council in 2019. As a result, this project is now being coded out of the Parks Capital budget. 42 E8) Blackberry Creek Nature Preserve 72-720-60-00-6067 a. Blackberry Creek Nature Preserve was part of a land match from the OSLAD Grant program. The City is obligated to do some small development features, such as creating a mowed path, interpretive signage and possibly a small parking lot adjacent to well #8 or pave to connect the trail at well #8. This project was anticipated in FY 19, but staff schedules were shifted to other projects. We anticipate completing this project in FY 22. E9) Bristol Bay 72-720-60-00-6070 a. This project was shelved due to the rapid deterioration of Beecher Park playground. It will be revisited in future budget proposals. Parks and Recreation Fund (79) R1) Special Events 79-000-44-00-4402 a. This line-item represents all special events run by the Parks and Recreation staff throughout the year, except for Hometown Days which has its own revenue line-item. R2) Child Development 79-000-44-00-4403 a. This line-item represents a variety of child-focused programs ran by the Parks and Recreation Department, including Preschool and Ready, Set, Go. (2yr. Old Preschool) R3) Athletics and Fitness 79-000-44-00-4404 a. This line-item represents all athletic programming including Baseball/Softball Leagues, Soccer Leagues, Basketball Leagues, sports camps and classes, and adult fitness classes held at the Van Emmon Activity Center. R4) Rental Income 79-000-48-00-4820 a. This line-item includes rental revenue from the leased buildings on Hydraulic in Riverfront Park, and the cell tower lease at Wheaton Woods Park. R5) Park Rentals 79-000-48-00-4825 a. The revenue generated by this line item is primarily from baseball and soccer field rentals for tournaments, daily field usage and individual park rentals. R6) Hometown Days 79-000-48-00-4843 a. In FY 21 Hometown Days has been adjusted to break even due to the expansion of the event over recent years and the uncertainty weather can bring to the overall revenue of the festival. We continue to collaborate with community groups and businesses including the Friday Night Christian Bands sponsored by Cross Lutheran, Used Book Sale hosted by the Yorkville Public Library, the Jr. Women’s Craft Show, Thursday Night Senior Services Big Band and BBQ fundraiser and several other community organizations and businesses that volunteered their time to make the festival a well-rounded and successful community event. 43 R7) Transfer from General Fund 79-000-490-00-4901 a. As referenced in the Items to Note section above, the staff proposes liquidating the fund balance in the Parks and Rec operating budget. This one-time maneuver and discontinuance of the 15% fund balance policy results in a modest decrease in the transfer in FY 21, before returning to historical levels in FY 22. E1) Outside Repair and Maintenance (Parks) 79-790-54-00-5495 a. For FY 20, staff replaced the backstops on Beecher Field 5 and purchased a new utility vehicle as part of the Department taking on the in-house recreation youth baseball & softball league. Additional expenditures are used to repair park maintenance equipment, playground equipment and athletic league field maintenance, which will include clay, turface, chalk, paint, mounds and other items needed to run a successful youth sports league. E2) Program Supplies (Recreation) 79-795-56-00-5606 a. This contains most of the expenses related to the Department running a year-round special events, sports leagues, preschool, camps and recreation program schedule. Expenses include sports league equipment, band fees, signage, preschool curriculum needs etc. Countryside TIF Fund (87) R1) Property Taxes 87-000-40-00-4000 a. In FY 20, the movie theater paid its fifth full year of property taxes and Lighthouse Academy paid its fourth full year of property taxes, and the remaining outlots at 520 W Kendall and the building that contains Flight and Burnt Barrel paid their first property taxes. Together, these revenues were greater than the debt service payments in the fund for the fifth year in a row. However, the incentive payment to the Holiday Inn Express was paid in FY 20, and the movie theater secured a significant property assessment reduction in FY 20, which will put the five-year budget proposal in this fund and the long-term sustainability of the TIF in question. The Hacienda Real building, the last remaining vacant lot in the TIF, and the Opal Banquet Facility have not paid any significant property taxes as of FY 20. For purposes of the five-year budget proposal, we assume the Hacienda Real property and the Opal will be substantially complete in 2020 and will start to pay full property taxes in 2022 (FY 23). We have made no budget assumption that the final vacant out lot in Kendall Crossing will be developed, but we think there is development potential for the final lot to be developed soon. Downtown TIF Fund (88) R1) Property Taxes 88-880-40-00-4000 a. Several properties were taken out of the Downtown TIF #1 in FY 19, but many of them were not generating any increment and did not impact the property taxes received in FY 20. For conservative budgeting purposes, we’ve kept the revenue projections level. E1) TIF Incentive Payout 88-880-54-00-5425 a. Based on historical payouts, we’ve set the FY 21figure at ~$27,000. This could change dramatically if the TIF improves. 44 E2) Legal Services 88-880-54-00-5466 a. This line item represents any legal services used by the City in relation to TIF projects or incentive agreements. E3) Project Costs 88-880-60-00-6000 a. This line-item is for minor City-initiated projects within the TIF districts. E4) Route 47 Expansion 88-880-60-00-6079 a. This line-item represents various improvements within the TIF district associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments to be made over a 10-year period. By April 2020the City will have made 91 of its 120 payments. E5) Principal Payment 88-880-81-00-8000 E6) Interest Payment 88-880-81-00-8050 a. These line-items represent the short-term debt service payments on the downtown bank building purchase. The City’s first debt service payment occurs in FY 19 and the debt should be retired in FY 22. Downtown TIF II Fund (89) R1) Property Taxes 89-000-40-00-4000 a. The FY 20 column represents the total increment for all properties in Downtown TIF 2. We have estimated inflationary growth in FY 21 and beyond, plus successful completion of the old jail redevelopment. E1) Project Costs 89-890-54-00-5425 a. The only project receiving TIF incentives as of FY 21 is the old jail redevelopment. The dollar amounts in the columns in the five-year budget proposal reflect the agreement approved by City Council in Summer 2019. E2) Legal Services 89-890-54-00-5466 a. This line-item represents all legal costs incurred during the creation of the TIF. 45 Cash Flow – Surplus (Deficit) This section of the budget shows the surpluses and deficits for every fund in the entire budget and can be used to see the City’s “overall budget” performance. The total at the bottom of the column for each fiscal year is the basis for whether the City’s overall budget is running a surplus or deficit. The FY 20 total projected budget deficit being significantly better than the FY 20 adopted budget surplus is a result of better than expected revenues across a few funds, tight management control of expenditures in all operating funds, and some deferred capital projects. The five-year total budget outlook is similar to last year’s budget proposal. Cash Flow – Fund Balance This section of the budget is directly related to the “Cash Flow – Surplus (Deficit)” section above. Fund balance, by definition, is the accumulated surplus of the City since its founding, and therefore these amounts represent the approximate amount of projected cash the City should expect to have on hand at the end of each fiscal year. As we discussed in the big picture narrative, we expect fund balance in the General Fund to stay above 30% through FY 22. The Water Fund is highly variable for the next three years but is expected to be in strong position in FY 24 and beyond due to retirement of debt within the fund. As discussed throughout this budget proposal, the sewer fund runs modest deficits in FY 21 due to the previous budget proposal’s decision to decrease the general fund transfer into the fund. Both enterprise funds are expected to be in strong positions by FY 25. The total at the bottom of each column represents the City’s overall aggregate fund balance. The past few years has benchmarked severe fiscal problems at $4M in aggregate fund balance. Fortunately, years of conservative budget principles have helped the aggregate fund balance along. Last year, we showed one year at $4.4M in aggregate fund balance, and that remains true this year. FY 24 and FY 25 show positive fiscal performance too. Allocated Items – Aggregated This section carries forward from last year, and contains aggregate costs from all departments, including liability insurance, employee health, dental and vision insurance, property taxes, non-abated property taxes, building permit revenue, employee salaries, other capital projects in excess of $500,000, etc. 46 Number Goals Score 1 Automation & Technology 68 2 Municipal Building Needs and Planning 67 3 RTBR Funding 53 4 Pedestrian traffic 40 5 Water Planning 36 6 tie Vehicles 31 6 tie Budget Performance 31 8 Downtown and Riverfront Planning 23 9 Southside Development 21 10 Metra Extension 20 11 Manufacturing and Industrial 18 12 Staffing (Police and Others)17 13 Parks and rec capital 16 14 Route 47 Crossings 14 15 School Safety (Exterior and Traffic) 13 16 Revenue Growth 11 17 Expand Economic Development Efforts 8 18 Quiet Zones 5 City Council Goals, post October 2019 meeting 47 Illinois Passes 21st Century Sales Tax Law ILLINOIS MUNICIPAL LEAGUE FACT SHEET DEFINITIONS Remote Online Retailer = A retailer who makes sales to Illinois residents for use or consumption in Illinois, but does not have a physical presence in Illinois. Marketplaces = A space where third party sellers can sell their products online. Marketplace Facilitators = Companies that provide marketplaces for third-party retailers (Examples: Amazon, Walmart, eBay, etc.). Certified Service Providers = Agents certified by the state to perform the remote retailer’s sales and use tax functions online. On June 28, 2019, Governor JB Pritzker signed legislation that will change the way Retailers’ Occupation Taxes (ROT, aka sales taxes) and Use Taxes are collected in the state of Illinois. This concept and proposal was developed by the Illinois Retail Merchants Association (IRMA) in consultation and partnership with the Illinois Municipal League (IML). After the spring session, it became clear that there were significant drafting errors in the legislation that would need to be fixed during the fall veto session in order to be implemented as intended. The General Assembly passed SB 119 (Sen. Steans, D-Chicago/Rep. Zalewski, D-Riverside), which addresses the drafting errors; IML supported this legislation. WHERE WE BEGAN IN 2018 On June 21, 2018, the United States Supreme Court (USSC) overturned prior precedent in National Bellas Hess and Quill in South Dakota v. Wayfair. The court ruled that individual states have the authority to implement laws that require remote retailers to collect and remit taxes to the state where the purchaser lives. In May 2018, Illinois enacted legislation that allowed for the required collection of the state’s Use Tax (P.A. 100-0587). The legislation required remote retailers (who make 200 or more annual transactions or $100,000 or more in annual gross receipts) to collect Use Tax on purchases made for use or consumption in Illinois. More information about the Use Tax can be found via this link. WHAT WAS MISSING? While the required collection of the state’s Use Tax on certain remote sellers was a step in the right direction, Use Tax fails to fully level the playing field between brick-and-mortar retailers and their online counterparts. It also does not allow municipalities to collect any locally-imposed sales taxes on products being used or consumed in their communities. IML has been a leader at the federal and state levels advocating for the required collection and remittance of the state and locally-imposed sales taxes instead of Use Tax. Most recently, IML filed HB 270 (Rep. Murphy, R-Springfield) and SB 2049 (Sen. Castro, D-Elgin), which would have required remote retailers to collect the state and local sales taxes on any purchase based on the delivery address or destination. 500 East Capitol Avenue | PO Box 5180 | Springfield, IL 62705-5180 | Ph: 217.525.1220 | Fx: 217.525.7438 | www.iml.org 11/14/19 48 Illinois Municipal League | Online Sales Tax LEVELING THE PLAYING FIELD FOR ILLINOIS RETAILERS The amended “Leveling the Playing Field for Illinois Retail Act” was passed by the General Assembly on November 14, 2019, to require both Remote Retailers and Marketplace Facilitators to collect and remit the state and locally-imposed Retailers’ Occupation Tax (ROT, aka sales tax) for the jurisdictions where the product is delivered (its destination) starting January 1, 2021. LEVELING THE PLAYING FIELD FOR ILLINOIS RETAIL ACT Under Current Law Starting January 1, 2020 Starting January 1, 2021 Municipal Revenue Impact State Revenue Impact Remote Retailer (no physical nexus) Meets sales thresholds of 200 annual transactions or $100,000 in annual gross receipts Use Tax Use Tax ROT at destination Significant Increase Improved state sales tax compliance and locally-imposed sales taxes collected where applicable Significant increase Marketplace Sales by non-IL Retailers (approx. 96% of IL Marketplace transactions) Marketplaces who meet sales threshold of 200 annual sales or $100,000 annual gross receipts Use Tax, low compliance Use Tax ROT at destination Significant Increase due to improved compliance and locally-imposed sales taxes collected where applicable Significant increase Marketplace Sales by IL- based retailer (approx. 4% of IL Marketplace transactions) ROT at origin, low compliance Use Tax ROT at destination Increased due to increased compliance Significant increase IL retailer shipping to IL customer from IL warehouse ROT at origin ROT at origin ROT at origin No Change No Change Brick-and- Mortar Retailer ROT at origin ROT at origin ROT at origin No Change No Change 49 Illinois Municipal League | Online Sales Tax The law requires Remote Retailers (who either meet a threshold of 200 transactions annually or $100,000 in annual gross receipts) from Illinois residents to collect both state and locally-imposed sales taxes starting January 1, 2021. The local rate would be determined by the delivery destination or pick-up location. To assist in the collection of locally-imposed sales taxes, Remote Retailers are authorized to allow Certified Service Providers (CSP) to collect and remit state and local sales taxes on behalf of the retailer. Starting on January 1, 2020, Marketplace Facilitators, like Amazon, will be required to collect Use Tax on marketplace sales. On January 1, 2021, Marketplace Facilitators, who meet certain sales thresholds, will be required to collect state and locally-imposed sales taxes on marketplace sales. Retailers that have a physical presence in Illinois, who do not sell through a marketplace, will see no change in how their sales tax is collected. For example, if a community has a local retailer that ships products to Illinois customers, that sales tax will still be origin-based, determined as the origin of the sale (the local retailer’s location). For Illinois retailers who sell through a marketplace, the Marketplace Facilitator will collect the sales tax based on destination (the shipped-to location of the purchaser or the pick up location) starting January 1, 2021. This new law eventually requires that sales made in Marketplaces or by Remote Retailers be taxed at the same rate (including both state and local sales taxes) as brick-and-mortar businesses, therefore leveling the playing field for retailers and ensuring municipal governments have the revenues necessary to address their local needs. MUNICIPAL IMPACT OF LEVELING THE PLAYING FIELD This new law provides the ability for increased compliance with the collection of state sales tax, which means increased revenues, of which municipal governments receive a share. The law also provides that any locally- imposed sales taxes will be collected on Marketplace and Remote Retailer sales. The Illinois Retail Merchants Association (IRMA) estimates that this new law could generate $465 million annually in additional sales tax revenue. The state could receive $380 million per state fiscal year and local governments could receive $85 million per state fiscal year, according to those estimates. These revenue estimates do not include the expanded revenues that locally-imposed sales taxes could generate from Remote Retailers and Marketplace sales. FREQUENTLY ASKED QUESTIONS Q: Does this legislation require the collection of locally-imposed sales tax on all online purchases? A: Starting on January 1, 2021, this proposal requires the collection of state and locally-imposed sales tax, instead of the state use tax, on all purchases made in a Marketplace (like Amazon) when the Marketplace Faciltator meets the 200 annual sales or $100,000 in annual gross receipts threshold. If a Remote Retailer makes the sale, they have to meet the same thresholds to be required to collect the state and locally-imposed sales tax. A person who makes a purchase from a Remote Retailer, who does not meet this threshold and does not collect taxes, is still required to pay the state Use Tax on their purchase when filing their state income tax. It should be noted that if a Remote Retailer asks a CSP to collect sales taxes for Illinois purchases and is under the threshold, sales taxes could still be collected under this law, not the Use Tax. 50 Illinois Municipal League | Online Sales Tax Q: How does a retailer establish a presence in a marketplace setting? A: Retailers will typically enter into an agreement with a Marketplace Facilitator (like Amazon) to sell their goods in an online Marketplace. In exchange for marketing their products in the Marketplace, the Facilitator receives compensation from the retailer. Q: How does a Certified Service Provider (CSP) differ from a Marketplace? A: Essentially, CSPs are tax software companies that work with states to provide tax collection services to retailers. They operate nationwide and currently aid in the collection of sales tax in 26 states. More information about CSPs is available via this link. Q: Are sites like Craigslist or Facebook Marketplace marketplaces? A: No, for a company to be considered a Marketplace they have to process the transaction. Craigslist and Facebook Marketplace only provide opportunities to advertise a product, but do not offer the opportunity to process the sale. Q: How will the Marketplaces and CSPs know which sales tax rates to collect? A: They will receive the tax rate information from the Illinois Department of Revenue. They will then use the shipping address to determine the rate of tax to be assessed on a transaction. Q: Is there any sales tax benefit for a brick-and-mortar retailer to convert to a marketplace? A: Under this legislation, no. The proposal would treat a resident of a municipality that goes to the local store versus a resident of the community ordering the same product and having it shipped to their home equally if the retailer meets the sales threshold by requiring the state and locally-imposed sales tax rates for that community be collected. Q: What does my municipality have to do under this proposal? A: The legislation does not require municipalities to do anything differently. Municipalities should continue to regularly report any changes to their locally-imposed sales tax rate and municipal boundaries to ensure the appropriate taxes are being collected on online purchases. Q: Have marketplace laws worked anywhere else? A: Marketplace laws are currently in effect in more than 26 other states and Washington, D.C. and they have been very successful. Pennsylvania, for example, is on track to raise around $200 million from their marketplace laws this year. New York is estimating $390 million in revenues from their marketplace law. Q: Will my Use Tax revenues decline? A: While your Use Tax revenue distribution will decline, your Retailer Occupation Tax (ROT, aka sales tax) revenues are likely to increase sufficiently to more than cover the loss in Use Tax revenues. 51 Date Range:5/1/2019 through3/1/2020Fiscal Year MunicipalityDepartment Research/ AnalysisGeneral CommunicationMeetings NegotiationsDocument Development/ ReviewTotal Project TimePurchasing Manager CostDepartment Head CostSalary Cost Savings/ Expense ($) Total Budget Proposal Amount Revenue Received Project Cost Savings/ Expense ($) Total Cost Savings/ Expense ($) 2020 YorkvilleFinance54.52.5 15.518.5 $ 949.01 $ 1,529.98 $ (580.97) $500.00$447.39 $ 1,824.00 $ 1,771.39 $ 1,190.42 Police50.537.75 42.5 632.5169.25 $ 8,682.18 $ 12,953.75 $ (4,271.57) $65,000.00 $63,760.00 $ 10,392.50 $ 9,152.50 $ 4,880.93 Public Works4351.543 561203.5 $ 10,439.14 $ 17,964.20 $ (7,525.06) $652,000.00 $294,000.00 $ 2,650.00 $ (355,350.00) $ (362,875.06)Administration124.5107.5 81.5 4.5100418 $ 21,442.55 $ 34,711.38 $ (13,268.83) $101,682.84 $1,682.84 $ - $ (100,000.00) $ (113,268.83)Community Development55.580624.5 $ 1,256.80 $ 2,326.20 $ (1,069.40) $67,405.43$0.00 $ - $ (67,405.43) $ (68,474.83)Parks & Recreation9112.5 110.534 $ 1,744.13 $ 2,843.06 $ (1,098.93) $210,302.00 $106,260.00 $ - $ (104,042.00) $ (105,140.93)Yorkville Total237217.75 180 17.5215.5867.75 $ 44,513.81 $ 72,328.57 $ (27,814.76)$1,096,890.27 $466,150.23 $ 14,866.50 $ (615,873.54) $ (643,688.30)Shared ServicesFinance 7.5 6 5.5 0 6 25 $ 1,282.45 $ 2,067.54 $ (785.09) $0.00 $0.00 $ - $ - $ (785.09)Public Works11.750024.75 $ 243.67 $ 447.09 $ (203.42) $0.00$0.00 $ - $ - $ (203.42)Administration45.57450.5 031201 $ 10,310.89 $ 13,378.92 $ (3,068.03) $0.00$0.00 $ - $ - $ (3,068.03)Shared Services Total5481.75 56 039230.75 $ 11,837.00 $ 15,893.54 $ (4,056.54)$0.00$0.00 $ - $ - $ (4,056.54)2020 Total291299.5 236 17.5254.51098.5 $ 56,350.81 $ 88,222.11 $ (31,871.30)$1,096,890.27 $466,150.23 $ 14,866.50 $ (615,873.54) $ (647,744.84)Grand Total291299.5 236 17.5254.51098.5 $ 56,350.81 $ 88,222.11 $ (31,871.30)$1,096,890.27 $466,150.23 $ 14,866.50 $ (615,873.54) $ (647,744.84)Purchasing Manager Performance Analysis52 Municipality Fiscal Year DepartmentDescriptionWork Type (Research, ITB/RFP, Quotes, Purchase, General, Contract/PSA, Surplus, unknown)Project Status (Open, On Hold, Ongoing, Closed or Complete)Hours Spent on Research /AnalysisHours Spent on General Communication (Phone calls or emails)Hours Spent on MeetingsHours Spent on NegotiationsHours Spent on Document Development /ReviewTotal Hours Spent on ProjectformulaPM Hourly Rate PM Cost per Project formula2 DH Hourly Rate DH Cost Per Project Salary Cost Savings/ Expense ($) Salary Cost Savings/ Expense (%) Budget Proposal Amount Revenue Received Project Cost Savings/ Expense ($) Project Cost Savings/ Expense (%) Total Cost Savings/ Expense ($) Shared Services 2019 Administration Office Supply Analysis (Village and City) Quotes Complete 10.00 16.00 7.50 1.00 3.50 38.00 bothadministration2019 49.80 $ 1,892.55 Shared ServicesAdministration2019 $ 64.62 $ 2,455.68 $ (563.13) -23% $ - $ - $ - $ - 0% $ (563.13)Shared Services 2020 Administration Annual Safety Grant Purcahses (Village and City) Research Complete 2.50 1.00 0.00 0.00 1.00 4.50 bothadministration2020 51.30 $ 230.84 Shared ServicesAdministration2020 $ 66.56 $ 299.53 $ (68.69) -23% $ - $ - $ - $ - 0% $ (68.69)Shared Services 2020 Administration Equipment - PPE Inventory (Village and City) Research Open 10.00 3.00 1.00 0.00 0.00 14.00 bothadministration2020 51.30 $ 718.17 Shared ServicesAdministration2020 $ 66.56 $ 931.86 $ (213.69) -23% $ - $ - $ - $ - 0% $ (213.69)Shared Services 2020 Administration GIS Consortium (Village and City) Research Complete 3.50 2.00 4.00 0.00 0.00 9.50 bothadministration2020 51.30 $ 487.33 Shared ServicesAdministration2020 $ 66.56 $ 632.34 $ (145.01) -23% $ - $ - $ - $ - 0% $ (145.01)Shared Services 2020 Administration Janitorial Supplies RFP (Village and City) ITB/RFP On Hold 1.00 0.50 0.00 0.00 2.00 3.50 bothadministration2020 51.30 $ 179.54 Shared ServicesAdministration2020 $ 66.56 $ 232.97 $ (53.42) -23% $ - $ - $ - $ - 0% $ (53.42)Shared Services 2020 Administration JOC Program (Village and City) Research On Hold 2.00 2.00 4.50 0.00 0.00 8.50 bothadministration2020 51.30 $ 436.03 Shared ServicesAdministration2020 $ 66.56 $ 565.78 $ (129.74) -23% $ - $ - $ - $ - 0% $ (129.74)Shared Services 2020 Administration Joint Copier Paper RFP (Local Agencies, County and City) ITB/RFP Open 3.00 5.50 3.00 0.00 5.00 16.50 bothadministration2020 51.30 $ 846.42 Shared ServicesAdministration2020 $ 66.56 $ 1,098.27 $ (251.85) -23% $ - $ - $ - $ - 0% $ (251.85)Shared Services 2020 AdministrationJoint Purchase of Radios, Accessories and Licenses RFP (KENCOM Agencies - Oswego, Yorkville, Montgomery, Plano, and County)ITB/RFP Complete 3.50 14.00 13.00 0.00 11.50 42.00 bothadministration2020 51.30 $ 2,154.51 Shared ServicesAdministration2020 $ 66.56 $ 2,795.59 $ (641.08) -23% $ - $ - $ - $ - 0% $ (641.08)Shared Services 2020 Administration Leaf Disposal RFP (Village, City, & Township Highway) ITB/RFP Open 3.00 2.50 1.00 0.00 7.50 14.00 bothadministration2020 51.30 $ 718.17 Shared ServicesAdministration2020 $ 66.56 $ 931.86 $ (213.69) -23% $ - $ - $ - $ - 0% $ (213.69)Shared Services 2020 AdministrationParking Lot Resurfacing RFP (Village, City, County, Township Highway & Township Admin.)ITB/RFP Open 1.00 2.50 0.00 0.00 2.00 5.50 bothadministration2020 51.30 $ 282.14 Shared ServicesAdministration2020 $ 66.56 $ 366.09 $ (83.95) -23% $ - $ - $ - $ - 0% $ (83.95)Shared Services 2020 Administration Sales Calls (Village and City) General Ongoing 15.00 38.50 24.00 0.00 0.00 77.50 bothadministration2020 51.30 $ 3,975.59 Shared ServicesAdministration2020 $ 66.56 $ 5,158.54 $ (1,182.95) -23% $ - $ - $ - $ - 0% $ (1,182.95)Shared Services 2020 AdministrationSealcoating RFP (Village, City, County, Township Highway & Township Admin.)ITB/RFP Open 1.00 2.50 0.00 0.00 2.00 5.50 bothadministration2020 51.30 $ 282.14 Shared ServicesAdministration2020 $ 66.56 $ 366.09 $ (83.95) -23% $ - $ - $ - $ - 0% $ (83.95)Shared Services 2020 Finance CS2 Solar Energy Savings Research On Hold 7.50 6.00 5.50 0.00 6.00 25.00 bothadministration2020 51.30 $ 1,282.45 yorkvilleFinance2020 $ 82.70 $ 2,067.54 $ (785.09) -38% $ - $ - $ - $ - 0% $ (785.09)Shared Services 2020 Public Works Water Tower Cleaning ITB (Village and City) ITB/RFP On Hold 1.00 1.75 0.00 0.00 2.00 4.75 bothadministration2020 51.30 $ 243.67 oswegoPublic Works2020 $ 94.12 $ 447.09 $ (203.42) -45% $ - $ - $ - $ - 0% $ (203.42)Yorkville2019 Administration City Hall Conference Room FurnitureQuotesClosed6.005.504.500.500.0016.50bothadministration2019 49.80 $ 821.76 YorkvilleAdministration2019 $ 80.62 $ 1,330.28 $ (508.51) -38% $ 1,600.00 $ 1,360.00 $ - $ (240.00) -15% $ (748.51)Yorkville2019 Administration Dry Erase BoardsQuotesClosed0.500.500.000.001.002.00bothadministration2019 49.80 $ 99.61 YorkvilleAdministration2019 $ 80.62 $ 161.25 $ (61.64) -38% $ - $ - $ - $ - 0% $ (61.64)Yorkville2019 Administration Janitorial Services RFPITB/RFPComplete2.000.503.000.001.006.50bothadministration2019 49.80 $ 323.73 YorkvilleAdministration2019 $ 80.62 $ 524.05 $ (200.32) -38% $ 31,140.00 $ 35,808.00 $ - $ 4,668.00 15% $ 4,467.68 Yorkville2019 Administration Old Jail RFP ITB/RFPComplete1.500.501.500.001.505.00bothadministration2019 49.80 $ 249.02 YorkvilleAdministration2019 $ 80.62 $ 403.11 $ (154.10) -38% $ - $ - $ - $ - 0% $ (154.10)Yorkville2019 Administration Vendor Analysis – Hardware/Tools/SuppliesResearchComplete7.500.500.500.001.009.50bothadministration2019 49.80 $ 473.14 YorkvilleAdministration2019 $ 80.62 $ 765.92 $ (292.78) -38% $ - $ - $ - $ - 0% $ (292.78)Yorkville2019Community DevelopmentUDO RFPITB/RFPComplete2.000.500.000.002.004.50bothadministration2019 49.80 $ 224.12 YorkvilleCommunity Development2019 $ 92.18 $ 414.82 $ (190.70) -46% $ - $ - $ - $ - 0% $ (190.70)Yorkville2019Finance Copier RFP ITB/RFPComplete0.001.500.000.503.005.00bothadministration2019 49.80 $ 249.02 YorkvilleFinance2019 $ 80.29 $ 401.46 $ (152.44) -38% $ 15,720.00 $ 12,004.80 $ - $ (3,715.20) -24% $ (3,867.64)Yorkville2019 Parks & Recreation Parks and Recreation Facility Plan RFQITB/RFPClosed3.000.001.000.004.508.50bothadministration2019 49.80 $ 423.33 YorkvilleParks & Recreation2019 $ 81.18 $ 690.06 $ (266.73) -39% $ - $ - $ - $ - 0% $ (266.73)Yorkville2019 Parks & Recreation Program Catalog ITBITB/RFPComplete4.501.002.501.003.0012.00bothadministration2019 49.80 $ 597.65 YorkvilleParks & Recreation2019 $ 81.18 $ 974.21 $ (376.56) -39% $ 58,000.00 $ 34,820.43 $ - $ (23,179.57) -40% $ (23,556.13)Yorkville2019 Parks & Recreation Youth Baseball & Softball League Uniforms and Equipment ITBITB/RFPComplete6.5012.001.000.006.0025.50bothadministration2019 49.80 $ 1,270.00 YorkvilleParks & Recreation2019 $ 81.18 $ 2,070.19 $ (800.19) -39% $ 35,000.00 $ 23,920.35 $ - $ (11,079.65) -32% $ (11,879.84)Yorkville2019Police Fiber Back-up (Metronet/Comcast)QuotesComplete3.504.506.500.000.0014.50bothadministration2019 49.80 $ 722.16 YorkvillePolice2019 $ 74.31 $ 1,077.45 $ (355.30) -33% $ - $ - $ - $ - 0% $ (355.30)Yorkville2019Police Pole Mounted Speed Sign PurchaseQuotesComplete3.002.502.001.003.0011.50bothadministration2019 49.80 $ 572.74 YorkvillePolice2019 $ 74.31 $ 854.53 $ (281.79) -33% $ 15,889.00 $ 15,889.00 $ - $ - 0% $ (281.79)Yorkville2019Police Police Department Radio PurchaseQuotesComplete2.001.002.501.001.007.50bothadministration2019 49.80 $ 373.53 YorkvillePolice2019 $ 74.31 $ 557.30 $ (183.77) -33% $ 22,888.00 $ 22,888.00 $ - $ - 0% $ (183.77)Yorkville2019Police Shipping Container PurchaseQuotesComplete2.001.501.002.501.008.00bothadministration2019 49.80 $ 398.43 YorkvillePolice2019 $ 74.31 $ 594.46 $ (196.03) -33% $ 10,990.00 $ 10,990.00 $ - $ - 0% $ (196.03)Yorkville2019 Public Works Calcium Chloride Liquid PurchaseQuotesComplete1.501.000.000.501.004.00bothadministration2019 49.80 $ 199.22 YorkvillePublic Works2019 $ 85.71 $ 342.82 $ (143.60) -42% $ 7,600.00 $ 7,600.00 $ - $ - 0% $ (143.60)Yorkville2019 Public Works Calcium Chloride Storage Container PurchaseQuotesComplete2.002.000.000.501.005.50bothadministration2019 49.80 $ 273.92 YorkvillePublic Works2019 $ 85.71 $ 471.38 $ (197.46) -42% $ 6,200.00 $ 6,196.99 $ - $ (3.01) 0% $ (200.47)Yorkville2019 Public Works FCC License - Public Works DepartmentQuotesComplete1.001.500.500.000.503.50bothadministration2019 49.80 $ 174.31 YorkvillePublic Works2019 $ 85.71 $ 299.97 $ (125.65) -42% $ 900.00 $ 900.00 $ - $ - 0% $ (125.65)Yorkville2019 Public Works Layne PSA DevelopmentContract/PSAClosed0.000.000.500.001.001.50bothadministration2019 49.80 $ 74.71 YorkvillePublic Works2019 $ 85.71 $ 128.56 $ (53.85) -42% $ - $ - $ - $ - 0% $ (53.85)Yorkville2019 Public Works Naturalized Pond Maintenance QuotesQuotesComplete1.500.500.000.001.003.00bothadministration2019 49.80 $ 149.41 YorkvillePublic Works2019 $ 85.71 $ 257.12 $ (107.70) -42% $ 5,000.00 $ 1,825.00 $ - $ (3,175.00) -64% $ (3,282.70)Yorkville2019 Public Works Public Works Department Radio PurchaseITB/RFPComplete5.506.002.001.5011.0026.00bothadministration2019 49.80 $ 1,294.90 YorkvillePublic Works2019 $ 85.71 $ 2,228.33 $ (933.43) -42% $ 30,000.00 $ 16,315.00 $ - $ (13,685.00) -46% $ (14,618.43)Yorkville2020 Administration Amazon Business AccountContract/PSAComplete4.0023.004.001.001.0033.00bothadministration2020 51.30 $ 1,692.83 YorkvilleAdministration2020 $ 83.04 $ 2,740.37 $ (1,047.54) -38% $ - $ - $ - $ - 0% $ (1,047.54)Yorkville2020 Administration Codification ServicesQuotesOpen6.004.0012.001.006.5029.50bothadministration2020 51.30 $ 1,513.29 YorkvilleAdministration2020 $ 83.04 $ 2,449.73 $ (936.44) -38% $ - $ - $ - $ - 0% $ (936.44)Yorkville2020 Administration Enterprise Resource Planning (ERP) System RFPITB/RFPOn Hold42.005.505.500.0024.0077.00bothadministration2020 51.30 $ 3,949.94 YorkvilleAdministration2020 $ 83.04 $ 6,394.20 $ (2,444.26) -38% $ - $ - $ - $ - 0% $ (2,444.26)Yorkville2020 Administration Facilities Master Plan RFQ ITB/RFPClosed3.506.5024.500.0022.0056.50bothadministration2020 51.30 $ 2,898.33 YorkvilleAdministration2020 $ 83.04 $ 4,691.85 $ (1,793.51) -38% $ 100,000.00 $ - $ - $ (100,000.00) -100% $ (101,793.51)Yorkville2020 Administration File Cabinets PurchaseQuotesComplete0.000.500.000.000.000.50bothadministration2020 51.30 $ 25.65 YorkvilleAdministration2020 $ 83.04 $ 41.52 $ (15.87) -38% $ 1,682.84 $ 1,682.84 $ - $ - 0% $ (15.87)Yorkville2020 Administration Fleet - Enterprise Leasing ProgramResearchOn Hold10.0026.0018.000.0015.0069.00bothadministration2020 51.30 $ 3,539.56 YorkvilleAdministration2020 $ 83.04 $ 5,729.87 $ (2,190.31) -38% $ - $ - $ - $ - 0% $ (2,190.31)Yorkville2020 Administration Fleet - Maintenance Analysis - Other DepartmentsResearchComplete1.007.001.000.002.0011.00bothadministration2020 51.30 $ 564.28 YorkvilleAdministration2020 $ 83.04 $ 913.46 $ (349.18) -38% $ - $ - $ - $ - 0% $ (349.18)Yorkville2020 Administration Fleet Replacement Policy & FormsResearchComplete38.0014.005.001.0015.0073.00bothadministration2020 51.30 $ 3,744.75 YorkvilleAdministration2020 $ 83.04 $ 6,062.03 $ (2,317.28) -38% $ - $ - $ - $ - 0% $ (2,317.28)Yorkville2020 Administration Fuel Card ProgramContract/PSAComplete2.503.003.500.002.0011.00bothadministration2020 51.30 $ 564.28 YorkvilleAdministration2020 $ 83.04 $ 913.46 $ (349.18) -38% $ - $ - $ - $ - 0% $ (349.18)Yorkville2020 Administration Grantfinder ProgramResearchOngoing2.001.001.000.000.004.00bothadministration2020 51.30 $ 205.19 YorkvilleAdministration2020 $ 83.04 $ 332.17 $ (126.97) -38% $ - $ - $ - $ - 0% $ (126.97)Yorkville2020 Administration Internet RFPITB/RFPOn Hold3.001.501.000.001.507.00bothadministration2020 51.30 $ 359.09 YorkvilleAdministration2020 $ 83.04 $ 581.29 $ (222.21) -38% $ - $ - $ - $ - 0% $ (222.21)Yorkville2020 Administration KiosksResearchOn Hold1.000.000.500.000.001.50bothadministration2020 51.30 $ 76.95 YorkvilleAdministration2020 $ 83.04 $ 124.56 $ (47.62) -38% $ - $ - $ - $ - 0% $ (47.62)Yorkville2020 Administration Land Use RFQITB/RFPOn Hold2.000.000.000.000.002.00bothadministration2020 51.30 $ 102.60 YorkvilleAdministration2020 $ 83.04 $ 166.08 $ (63.49) -38% $ - $ - $ - $ - 0% $ (63.49)Yorkville2020 Administration Monitor PurchaseQuotesComplete1.000.500.000.500.502.50bothadministration2020 51.30 $ 128.24 YorkvilleAdministration2020 $ 83.04 $ 207.60 $ (79.36) -38% $ - $ - $ - $ - 0% $ (79.36)Yorkville2020 Administration Office Supply PurchasePurchaseOngoing2.001.000.001.000.004.00bothadministration2020 51.30 $ 205.19 YorkvilleAdministration2020 $ 83.04 $ 332.17 $ (126.97) -38% $ - $ - $ - $ - 0% $ (126.97)Yorkville2020 Administration Postage Machine Contract ReviewContract/PSAComplete1.000.500.000.001.002.50bothadministration2020 51.30 $ 128.24 YorkvilleAdministration2020 $ 83.04 $ 207.60 $ (79.36) -38% $ - $ - $ - $ - 0% $ (79.36)Yorkville2020 Administration Procurement Code & Procurement Policies and Procedures ManualResearchOn Hold3.0011.504.500.007.0026.00bothadministration2020 51.30 $ 1,333.75 YorkvilleAdministration2020 $ 83.04 $ 2,159.08 $ (825.33) -38% $ - $ - $ - $ - 0% $ (825.33)Yorkville2020 Administration Telecommunications RFPITB/RFPOn Hold2.001.501.000.001.506.00bothadministration2020 51.30 $ 307.79 YorkvilleAdministration2020 $ 83.04 $ 498.25 $ (190.46) -38% $ - $ - $ - $ - 0% $ (190.46)Yorkville2020 Administration Vendor Registry ContractContract/PSAOn Hold0.500.500.000.001.002.00bothadministration2020 51.30 $ 102.60 YorkvilleAdministration2020 $ 83.04 $ 166.08 $ (63.49) -38% $ - $ - $ - $ - 0% $ (63.49)Yorkville2020Community DevelopmentBuilding Department Scanning ProjectQuotesOn Hold1.502.504.000.002.0010.00bothadministration2020 51.30 $ 512.98 YorkvilleCommunity Development2020 $ 94.95 $ 949.47 $ (436.49) -46% $ - $ - $ - $ - 0% $ (436.49)Yorkville2020Community DevelopmentDowntown Hill Landscaping ProjectITB/RFPOn Hold2.001.504.000.003.5011.00bothadministration2020 51.30 $ 564.28 YorkvilleCommunity Development2020 $ 94.95 $ 1,044.42 $ (480.14) -46% $ 50,000.00 $ - $ - $ (50,000.00) -100% $ (50,480.14)Yorkville2020Community DevelopmentFox Industrial Park Entrance SignQuotesComplete1.501.000.000.000.503.00bothadministration2020 51.30 $ 153.89 YorkvilleCommunity Development2020 $ 94.95 $ 284.84 $ (130.95) -46% $ 14,905.43 $ - $ - $ (14,905.43) -100% $ (15,036.38)Yorkville2020Community DevelopmentTactical Urbanism ProjectQuotesOn Hold0.000.500.000.000.000.50bothadministration2020 51.30 $ 25.65 YorkvilleCommunity Development2020 $ 94.95 $ 47.47 $ (21.82) -46% $ 2,500.00 $ - $ - $ (2,500.00) -100% $ (2,521.82)Yorkville2020Finance Call One Contract RenewalContract/PSAComplete0.001.501.000.001.003.50bothadministration2020 51.30 $ 179.54 YorkvilleFinance2020 $ 82.70 $ 289.46 $ (109.91) -38% $ - $ - $ - $ - 0% $ (109.91)Yorkville2020Finance Cellphone BuybackQuotesComplete1.000.500.000.000.502.00bothadministration2020 51.30 $ 102.60 YorkvilleFinance2020 $ 82.70 $ 165.40 $ (62.81) -38% $ - $ - $ 1,824.00 $ 1,824.00 0% $ 1,761.19 Yorkville2020Finance Equipment - Library Vaccum PurchasePurchaseComplete1.001.000.000.500.503.00bothadministration2020 51.30 $ 153.89 YorkvilleFinance2020 $ 82.70 $ 248.10 $ (94.21) -38% $ - $ - $ - $ - 0% $ (94.21)Yorkville2020Finance Folding Machine PurchaseQuotesComplete1.000.500.500.500.503.00bothadministration2020 51.30 $ 153.89 YorkvilleFinance2020 $ 82.70 $ 248.10 $ (94.21) -38% $ 500.00 $ 447.39 $ - $ (52.61) -11% $ (146.82)Yorkville2020Finance IGA Spreadsheet TrackingResearchOn Hold1.000.500.500.000.502.50bothadministration2020 51.30 $ 128.24 YorkvilleFinance2020 $ 82.70 $ 206.75 $ (78.51) -38% $ - $ - $ - $ - 0% $ (78.51)Yorkville2020Finance Managed Printing ServicesContract/PSAComplete0.000.000.000.001.001.00bothadministration2020 51.30 $ 51.30 YorkvilleFinance2020 $ 82.70 $ 82.70 $ (31.40) -38% $ - $ - $ - $ - 0% $ (31.40)Yorkville2020Finance Surplus - Equipment (Folding Machine)SurplusOpen1.000.500.500.001.503.50bothadministration2020 51.30 $ 179.54 YorkvilleFinance2020 $ 82.70 $ 289.46 $ (109.91) -38% $ - $ - $ - $ - 0% $ (109.91)Yorkville2020 Parks & RecreationAthletic Uniforms and Equipment Purchase for the 2020 Baseball & Softball League ITB/RFPComplete1.001.500.000.003.506.00bothadministration2020 51.30 $ 307.79 YorkvilleParks & Recreation2020 $ 83.62 $ 501.72 $ (193.93) -39% $ - $ - $ - $ - 0% $ (193.93)Yorkville2020 Parks & Recreation Autumn Creek & Caledonia Park Playground RFPsITB/RFPOpen2.502.001.000.003.008.50bothadministration2020 51.30 $ 436.03 YorkvilleParks & Recreation2020 $ 83.62 $ 710.77 $ (274.73) -39% $ 102,000.00 $ - $ - $ (102,000.00) -100% $ (102,274.73)Yorkville2020 Parks & Recreation Equipment -Kubota PurchasePurchaseComplete1.000.500.000.001.002.50bothadministration2020 51.30 $ 128.24 YorkvilleParks & Recreation2020 $ 83.62 $ 209.05 $ (80.80) -39% $ - $ - $ - $ - 0% $ (80.80)Yorkville2020 Parks & Recreation Fleet - Van Repair/Paint InquiryQuotesClosed0.000.500.500.000.001.00bothadministration2020 51.30 $ 51.30 YorkvilleParks & Recreation2020 $ 83.62 $ 83.62 $ (32.32) -39% $ - $ - $ - $ - 0% $ (32.32)Yorkville2020 Parks & Recreation Fleet - Vehicle Purchase - PRQuotesComplete1.002.500.000.501.505.50bothadministration2020 51.30 $ 282.14 YorkvilleParks & Recreation2020 $ 83.62 $ 459.91 $ (177.77) -39% $ 70,000.00 $ 67,958.00 $ - $ (2,042.00) -3% $ (2,219.77)Yorkville2020 Parks & Recreation Raintree Park C Shelter PurchaseITB/RFPComplete2.001.501.000.500.005.00bothadministration2020 51.30 $ 256.49 YorkvilleParks & Recreation2020 $ 83.62 $ 418.10 $ (161.61) -39% $ 29,002.00 $ 29,002.00 $ - $ - 0% $ (161.61)Yorkville2020 Parks & Recreation Seed & Fertilizer QuotesQuotesComplete1.502.000.000.001.004.50bothadministration2020 51.30 $ 230.84 YorkvilleParks & Recreation2020 $ 83.62 $ 376.29 $ (145.45) -39% $ 9,300.00 $ 9,300.00 $ - $ - 0% $ (145.45)Yorkville2020 Parks & Recreation TruGreen Contract RenewalContract/PSAComplete0.000.500.000.000.501.00bothadministration2020 51.30 $ 51.30 YorkvilleParks & Recreation2020 $ 83.62 $ 83.62 $ (32.32) -39% $ - $ - $ - $ - 0% $ (32.32)Yorkville2020Police COPS Hiring GrantResearchComplete2.005.006.000.001.0014.00bothadministration2020 51.30 $ 718.17 YorkvillePolice2020 $ 76.54 $ 1,071.51 $ (353.34) -33% $ - $ - $ - $ - 0% $ (353.34)Yorkville2020Police Fleet - Maintenance Analysis - Police DepartmentResearchComplete32.002.005.000.0012.0051.00bothadministration2020 51.30 $ 2,616.20 YorkvillePolice2020 $ 76.54 $ 3,903.35 $ (1,287.15) -33% $ - $ - $ - $ - 0% $ (1,287.15)Yorkville2020Police Fleet - Vehicle Purchase - PDITB/RFPOpen1.001.000.500.001.003.50bothadministration2020 51.30 $ 179.54 YorkvillePolice2020 $ 76.54 $ 267.88 $ (88.33) -33% $ 65,000.00 $ 63,760.00 $ - $ (1,240.00) -2% $ (1,328.33)Yorkville2020Police Police Department Facilities Analysis RFQITB/RFPOpen2.000.000.000.000.002.00bothadministration2020 51.30 $ 102.60 YorkvillePolice2020 $ 76.54 $ 153.07 $ (50.48) -33% $ - $ - $ - $ - 0% $ (50.48)Yorkville2020Police Surplus - City Vehicles - 2006 Impala (0558)SurplusComplete0.502.001.500.501.005.50bothadministration2020 51.30 $ 282.14 YorkvillePolice2020 $ 76.54 $ 420.95 $ (138.81) -33% $ - $ - $ 400.00 $ 400.00 0% $ 261.19 Yorkville2020Police Surplus - City Vehicles - 2011 Crown Victoria (2003)SurplusComplete0.501.751.000.501.004.75bothadministration2020 51.30 $ 243.67 YorkvillePolice2020 $ 76.54 $ 363.55 $ (119.88) -33% $ - $ - $ 550.00 $ 550.00 0% $ 430.12 Yorkville2020Police Surplus - City Vehicles - 2012 Impala (3024)SurplusComplete2.503.002.001.503.0012.00bothadministration2020 51.30 $ 615.58 YorkvillePolice2020 $ 76.54 $ 918.43 $ (302.86) -33% $ - $ - $ - $ - 0% $ (302.86)Yorkville2020Police Surplus - City Vehicles - 2013 Tahoe (7658)SurplusComplete1.003.503.500.003.0011.00bothadministration2020 51.30 $ 564.28 YorkvillePolice2020 $ 76.54 $ 841.90 $ (277.62) -33% $ - $ - $ 6,068.00 $ 6,068.00 0% $ 5,790.38 Yorkville2020Police Surplus - Equipment (Cameras)SurplusComplete1.003.002.000.501.007.50bothadministration2020 51.30 $ 384.73 YorkvillePolice2020 $ 76.54 $ 574.02 $ (189.29) -33% $ - $ - $ 112.50 $ 112.50 0% $ (76.79)Yorkville2020Police Surplus - Equipment (Laptops)SurplusComplete1.001.002.000.501.506.00bothadministration2020 51.30 $ 307.79 YorkvillePolice2020 $ 76.54 $ 459.22 $ (151.43) -33% $ - $ - $ - $ - 0% $ (151.43)Yorkville2020Police Surplus - Equipment (Radios)SurplusComplete4.0012.008.002.004.0030.00bothadministration2020 51.30 $ 1,538.94 YorkvillePolice2020 $ 76.54 $ 2,296.09 $ (757.15) -33% $ - $ - $ 1,674.00 $ 1,674.00 0% $ 916.85 Yorkville2020Police Surplus - Equipment (Tasers)SurplusComplete1.002.502.000.502.008.00bothadministration2020 51.30 $ 410.38 YorkvillePolice2020 $ 76.54 $ 612.29 $ (201.91) -33% $ - $ - $ - $ - 0% $ (201.91)Yorkville2020Police Surplus - Equipment SurplusSurplusComplete2.001.009.000.002.0014.00bothadministration2020 51.30 $ 718.17 YorkvillePolice2020 $ 76.54 $ 1,071.51 $ (353.34) -33% $ - $ - $ 1,588.00 $ 1,588.00 0% $ 1,234.66 Yorkville2020 Public Works 2020 Road Program BidITB/RFPComplete0.001.001.000.000.502.50bothadministration2020 51.30 $ 128.24 YorkvillePublic Works2020 $ 88.28 $ 220.69 $ (92.45) -42% $ - $ - $ - $ - 0% $ (92.45)Yorkville2020 Public Works Barricade ResearchQuotesComplete1.000.500.500.000.502.50bothadministration2020 51.30 $ 128.24 YorkvillePublic Works2020 $ 88.28 $ 220.69 $ (92.45) -42% $ - $ - $ - $ - 0% $ (92.45)Yorkville2020 Public Works Countryside Lift Station Basement PaintingITB/RFPOpen2.005.002.000.004.5013.50bothadministration2020 51.30 $ 692.52 YorkvillePublic Works2020 $ 88.28 $ 1,191.73 $ (499.21) -42% $ 75,000.00 $ - $ - $ (75,000.00) -100% $ (75,499.21)Yorkville2020 Public Works Downtown Fence/Railing ITB/RFPOn Hold0.000.500.000.000.000.50bothadministration2020 51.30 $ 25.65 YorkvillePublic Works2020 $ 88.28 $ 44.14 $ (18.49) -42% $ - $ - $ - $ - 0% $ (18.49)Yorkville2020 Public Works EEI Sealed Bid Process DevelopmentResearchComplete1.001.001.500.001.004.50bothadministration2020 51.30 $ 230.84 YorkvillePublic Works2020 $ 88.28 $ 397.24 $ (166.40) -42% $ - $ - $ - $ - 0% $ (166.40)Yorkville2020 Public Works Elizabeth Street BidITB/RFPOpen0.001.000.000.000.501.50bothadministration2020 51.30 $ 76.95 YorkvillePublic Works2020 $ 88.28 $ 132.41 $ (55.47) -42% $ - $ - $ - $ - 0% $ (55.47)Yorkville2020 Public Works Equipment - Salt Spreader PurchasePurchaseComplete1.000.500.500.001.003.00bothadministration2020 51.30 $ 153.89 YorkvillePublic Works2020 $ 88.28 $ 264.83 $ (110.93) -42% $ - $ - $ - $ - 0% $ (110.93)Yorkville2020 Public Works Equipment -Sonetic Headset PurchasePurchaseComplete0.500.500.500.000.502.00bothadministration2020 51.30 $ 102.60 YorkvillePublic Works2020 $ 88.28 $ 176.55 $ (73.96) -42% $ - $ - $ - $ - 0% $ (73.96)Yorkville2020 Public Works Equipment -Truck LiftPurchaseComplete1.000.500.500.000.502.50bothadministration2020 51.30 $ 128.24 YorkvillePublic Works2020 $ 88.28 $ 220.69 $ (92.45) -42% $ - $ - $ - $ - 0% $ (92.45)Yorkville2020 Public Works Fleet - Hydraulic truck lift (2 post) & Toolbox with toolsPurchaseOpen2.502.500.000.000.005.00bothadministration2020 51.30 $ 256.49 YorkvillePublic Works2020 $ 88.28 $ 441.38 $ (184.89) -42% $ 10,000.00 $ - $ - $ (10,000.00) -100% $ (10,184.89)Yorkville2020 Public Works Fleet - One Ton Utility Truck PurchasePurchaseOpen4.006.001.000.002.5013.50bothadministration2020 51.30 $ 692.52 YorkvillePublic Works2020 $ 88.28 $ 1,191.73 $ (499.21) -42% $ 57,000.00 $ - $ - $ (57,000.00) -100% $ (57,499.21)Yorkville2020 Public Works Fleet - Two Rehab Chassis, Plows and Salt Spreaders PurchasePurchaseComplete2.001.502.000.502.508.50bothadministration2020 51.30 $ 436.03 YorkvillePublic Works2020 $ 88.28 $ 750.35 $ (314.31) -42% $ - $ - $ - $ - 0% $ (314.31)Yorkville2020 Public Works Fox Hill and Sunflower Estates SSA Maintenance RFPITB/RFPOpen3.002.000.000.004.009.00bothadministration2020 51.30 $ 461.68 YorkvillePublic Works2020 $ 88.28 $ 794.49 $ (332.80) -42% $ - $ - $ - $ - 0% $ (332.80)Yorkville2020 Public Works Fox Hill and Sunflower Estates SSA Management RFPITB/RFPOpen1.000.500.000.002.003.50bothadministration2020 51.30 $ 179.54 YorkvillePublic Works2020 $ 88.28 $ 308.97 $ (129.42) -42% $ - $ - $ - $ - 0% $ (129.42)Yorkville2020 Public Works Fuel Station ITBITB/RFPOn Hold1.501.501.000.003.007.00bothadministration2020 51.30 $ 359.09 YorkvillePublic Works2020 $ 88.28 $ 617.93 $ (258.85) -42% $ 55,000.00 $ - $ - $ (55,000.00) -100% $ (55,258.85)Yorkville2020 Public Works LED Street Lighting Project ResearchResearchOn Hold2.001.003.500.000.006.50bothadministration2020 51.30 $ 333.44 YorkvillePublic Works2020 $ 88.28 $ 573.79 $ (240.36) -42% $ - $ - $ - $ - 0% $ (240.36)Yorkville2020 Public Works Materials Storage Shed ITBITB/RFPComplete1.501.503.500.002.509.00bothadministration2020 51.30 $ 461.68 YorkvillePublic Works2020 $ 88.28 $ 794.49 $ (332.80) -42% $ 400,000.00 $ 250,000.00 $ - $ (150,000.00) -38% $ (150,332.80)Yorkville2020 Public Works Public Works Facilities Analysis RFQITB/RFPOn Hold5.006.0011.000.0018.0040.00bothadministration2020 51.30 $ 2,051.92 YorkvillePublic Works2020 $ 88.28 $ 3,531.05 $ (1,479.13) -42% $ - $ - $ - $ - 0% $ (1,479.13)Yorkville2020 Public Works Raintree Street Lighting ProjectITB/RFPOpen2.005.002.000.004.5013.50bothadministration2020 51.30 $ 692.52 YorkvillePublic Works2020 $ 88.28 $ 1,191.73 $ (499.21) -42% $ - $ - $ - $ - 0% $ (499.21)Yorkville2020 Public Works SCADA SystemITB/RFPOn Hold0.000.500.000.000.000.50bothadministration2020 51.30 $ 25.65 YorkvillePublic Works2020 $ 88.28 $ 44.14 $ (18.49) -42% $ 10,000.00 $ - $ - $ (10,000.00) -100% $ (10,018.49)Yorkville2020 Public Works Service ContractsContract/PSAOpen3.005.003.000.004.0015.00bothadministration2020 51.30 $ 769.47 YorkvillePublic Works2020 $ 88.28 $ 1,324.14 $ (554.67) -42% $ - $ - $ - $ - 0% $ (554.67)Yorkville2020 Public Works Snow Removal Services RFPITB/RFPOn Hold2.000.501.000.002.005.50bothadministration2020 51.30 $ 282.14 YorkvillePublic Works2020 $ 88.28 $ 485.52 $ (203.38) -42% $ - $ - $ - $ - 0% $ (203.38)Yorkville2020 Public Works Surplus - City Vehicles - 2003 Ford (2303)SurplusComplete0.501.751.000.501.004.75bothadministration2020 51.30 $ 243.67 YorkvillePublic Works2020 $ 88.28 $ 419.31 $ (175.65) -42% $ - $ - $ 400.00 $ 400.00 0% $ 224.35 Yorkville2020 Public Works Surplus - City Vehicles - 5 vehiclesSurplusComplete4.503.007.004.002.5021.00bothadministration2020 51.30 $ 1,077.26 YorkvillePublic Works2020 $ 88.28 $ 1,853.80 $ (776.54) -42% $ - $ - $ 2,250.00 $ 2,250.00 0% $ 1,473.46 Yorkville2020 Public Works Water Tower Painting ITBITB/RFPOn Hold1.001.750.000.002.004.75bothadministration2020 51.30 $ 243.67 YorkvillePublic Works2020 $ 88.28 $ 419.31 $ (175.65) -42% $ - $ - $ - $ - 0% $ (175.65)Yorkville2020 Public Works Well 4 Autotransformer PurchaseITB/RFPComplete1.001.000.500.001.504.00bothadministration2020 51.30 $ 205.19 YorkvillePublic Works2020 $ 88.28 $ 353.10 $ (147.91) -42% $ 45,000.00 $ 44,000.00 $ - $ (1,000.00) -2% $ (1,147.91)TOTALS356.50358.50272.5027.50301.501316.50 $ 67,208.05 $ 105,225.04 $ (38,016.99) -36% $ 1,337,817.27 $ 656,667.80 $ 14,866.50 $ (666,282.97) -51% $ (704,299.96)53 Other Inter-Licenses &Fines &Charges Investment Reimb-Miscel-Land Financing Fund FUND Taxes governmental Permits Forfeits for Services Earnings ursements laneous Cash Sources Total General Fund 11,640,828 2,770,234 474,500 113,000 1,703,239 89,878 88,000 20,000 - 35,000 16,934,679 Special Revenue Funds Motor Fuel Tax - 809,598 - - - 4,263 - - - - 813,861 Parks and Recreation - - - - 650,000 1,300 - 226,716 - 1,314,316 2,192,332 Land Cash - - - - - - - - 33,858 - 33,858 Countryside TIF 153,965 - - - - - - - - - 153,965 Downtown TIF 76,000 - - - - - - - - - 76,000 Downtown TIF II 25,000 - - - - - - - - - 25,000 Fox Hill SSA 16,034 - - - - - - - - - 16,034 Sunflower SSA 20,363 - - - - - - - - - 20,363 Debt Service Fund - - 8,000 - - - - - - 315,225 323,225 Capital Project Funds Vehicle & Equipment - - 109,500 8,800 289,059 1,000 43,000 1,000 - - 452,359 City-Wide Capital - - 141,000 - 780,000 1,098 151,572 2,000 - 260,000 1,335,670 Enterprise Funds Water - - - - 4,350,250 22,557 - 100,260 - 179,020 4,652,087 Sewer - - - - 1,635,650 7,473 - - - 174,744 1,817,867 Library Funds Library Operations 1,562,000 25,250 - 8,500 12,300 8,959 - 3,750 - 26,584 1,647,343 Library Capital - - 50,000 - - 500 - - - - 50,500 TOTAL REVENUES 13,494,190 3,605,082 783,000 130,300 9,420,498 137,028 282,572 353,726 33,858 2,304,889 30,545,143 United City of Yorkville Revenues by Category Fiscal Year 2021 54 Other Contractual Capital Developer Debt Financing Fund FUND Salaries Benefits Services Supplies Outlay Contingency Commitments Service Uses Total General Fund 5,457,149 3,396,428 5,624,652 285,581 - 80,000 - - 2,090,869 16,934,679 Special Revenue Funds Motor Fuel Tax - - - 175,000 942,462 - - - - 1,117,462 Parks and Recreation 1,172,012 490,032 392,565 507,185 - - - - - 2,561,794 Land Cash - - 5,287 - 145,000 - - - - 150,287 Countryside TIF - - 14,262 - - - - 208,311 - 222,573 Downtown TIF - - 76,548 - 17,488 - - 212,200 - 306,236 Downtown TIF II - - 22,500 - - - - - - 22,500 Fox Hill SSA - - 37,326 - - - - - - 37,326 Sunflower SSA - - 20,326 - - - - - - 20,326 Debt Service Fund - - 475 - - - - 322,750 - 323,225 Capital Project Funds Vehicle & Equipment - - 11,100 6,664 563,400 - - 71,570 - 652,734 City-Wide Capital - - 250,964 127,000 779,950 - - 321,338 138,895 1,618,147 Enterprise Funds Water 509,530 242,997 1,079,661 359,273 1,333,243 - - 2,305,935 - 5,830,639 Sewer 256,061 149,064 234,411 68,256 204,361 - - 1,300,798 75,125 2,288,076 Library Funds Library Operations 479,742 181,677 152,448 25,300 - - - 827,088 - 1,666,255 Library Capital - - 3,500 72,000 - - - - - 75,500 TOTAL EXPENDITURES 7,874,494 4,460,198 7,926,025 1,626,259 3,985,904 80,000 - 5,569,990 2,304,889 33,827,759 United City of Yorkville Expenditures by Category Fiscal Year 2021 55 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 FUND Actual Actual Budget Projected Budget Projected Projected Projected Projected General Fund 6,496,373 6,879,823 5,468,778 7,287,159 7,287,159 6,579,336 5,415,351 4,297,675 2,889,421 Special Revenue Funds Motor Fuel Tax 698,493 635,382 428,536 648,924 345,323 159,463 50,543 (5,331) (44,123) Parks and Recreation 473,852 452,914 312,946 369,462 - - - - - Land Cash (278,204) 211,832 62,362 145,673 29,244 (24,547) (6,022) (6,688) (7,660) Countryside TIF (459,819) (422,459) (1,077,343) (1,141,344) (1,209,952) (1,146,977) (1,005,229) (855,346) (695,576) Downtown TIF (681,305) (1,024,518) (1,194,280) (1,242,840) (1,473,076) (1,694,550) (1,705,873) (1,716,472) (1,729,565) Downtown TIF II - (2,736) (10,000) (68,565) (66,065) (63,565) (43,565) (23,565) (2,109) Fox Hill SSA 6,556 10,485 9,954 5,678 (15,614) (36,084) (27,298) (15,704) 129 Sunflower SSA (21,251) (22,626) (28,236) (18,667) (18,630) (16,526) (12,246) (7,238) (71) Debt Service Fund - - - - - - - - - Capital Project Funds Vehicle & Equipment 357,246 496,042 263,801 465,388 265,013 261,839 258,665 255,491 252,317 City-Wide Capital 388,897 629,429 (30,817) 371,437 88,960 (37,551) 48,179 25,643 (3,167) Enterprise Funds * Water 2,584,259 3,533,027 1,952,155 3,003,158 1,824,606 1,303,595 962,107 2,170,141 3,563,036 Sewer 1,411,053 1,110,251 705,765 1,075,504 605,295 600,902 803,368 1,330,287 1,681,710 Library Funds Library Operations 510,355 554,271 474,039 574,688 555,776 522,754 475,280 412,978 336,370 Library Capital 58,443 83,260 31,274 129,485 104,485 79,235 53,985 28,735 17,125 Totals 11,544,948 13,124,377 7,368,934 11,605,140 8,322,524 6,487,324 5,267,245 5,890,606 6,257,837 *Fund Balance Equivalent United City of Yorkville Fund Balance History Fiscal Years 2018 - 2025 56 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 FUND Actual Actual Budget Projected Budget Projected Projected Projected Projected General Fund 15,502,203 16,422,323 16,469,238 16,844,855 16,934,679 17,306,469 17,612,291 17,906,815 18,203,891 Special Revenue Funds Motor Fuel Tax 504,253 546,082 534,904 728,829 813,861 903,928 919,125 935,126 952,208 Parks and Recreation 1,997,807 2,169,060 2,244,988 2,293,466 2,192,332 2,600,874 2,683,428 2,742,037 2,811,826 Land Cash 135,200 867,591 58,435 38,876 33,858 25,760 24,354 5,454 5,454 Countryside TIF 198,294 198,918 232,318 203,884 153,965 286,900 365,501 374,639 384,005 Downtown TIF 876,186 78,434 80,000 75,759 76,000 78,000 80,000 80,000 80,000 Downtown TIF II - - - 24,171 25,000 33,000 33,000 39,000 39,560 Fox Hill SSA 9,366 13,381 13,381 13,382 16,034 20,012 24,432 28,852 33,272 Sunflower SSA 13,480 15,639 18,140 18,140 20,363 22,586 24,926 27,266 29,606 Debt Service Fund 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - Capital Project Funds Vehicle & Equipment 441,978 491,695 207,368 1,066,126 452,359 456,431 554,114 404,456 404,155 City-Wide Capital 2,799,288 2,858,794 4,172,029 1,541,100 1,335,670 4,078,364 1,033,712 1,038,379 1,293,000 Enterprise Funds Water 4,868,202 4,797,761 4,699,931 4,649,405 4,652,087 4,815,621 4,988,998 5,194,137 5,404,952 Sewer 2,849,832 2,423,306 2,149,679 2,234,550 1,817,867 2,265,564 2,714,415 2,899,947 2,945,937 Library Funds Library Operations 1,479,794 1,548,772 1,576,751 1,590,113 1,647,343 1,683,548 1,714,326 1,758,100 1,780,537 Library Capital 100,537 105,192 50,100 113,725 50,500 50,250 50,250 50,250 50,250 TOTAL REVENUES 32,097,695 32,861,673 32,831,287 31,760,406 30,545,143 34,956,682 33,152,947 33,484,458 34,418,653 United City of Yorkville Revenue Budget Summary - All Funds Fiscal Years 2018 - 2025 57 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 FUND Actual Actual Budget Projected Budget Projected Projected Projected Projected General Fund 15,219,914 16,038,880 16,783,649 16,437,519 16,934,679 18,014,292 18,776,276 19,024,491 19,612,145 Special Revenue Funds Motor Fuel Tax 597,982 609,195 816,718 715,287 1,117,462 1,089,788 1,028,045 991,000 991,000 Parks and Recreation 1,969,832 2,189,999 2,349,081 2,376,918 2,561,794 2,600,874 2,683,428 2,742,037 2,811,826 Land Cash 663,720 377,555 104,850 105,035 150,287 79,551 5,829 6,120 6,426 Countryside TIF 162,360 161,559 923,808 922,769 222,573 223,925 223,753 224,756 224,235 Downtown TIF 1,655,046 421,646 426,484 294,081 306,236 299,474 91,323 90,599 93,093 Downtown TIF II - 2,736 35,000 90,000 22,500 30,500 13,000 19,000 18,104 Fox Hill SSA 17,552 9,453 30,977 18,189 37,326 40,482 15,646 17,258 17,439 Sunflower SSA 18,957 17,013 13,977 14,181 20,326 20,482 20,646 22,258 22,439 Debt Service Fund 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - Capital Project Funds Vehicle & Equipment 355,138 352,900 571,726 1,096,780 652,734 459,605 557,288 407,630 407,329 City-Wide Capital 3,765,921 2,618,264 4,798,408 1,799,092 1,618,147 4,204,875 947,982 1,060,915 1,321,810 Enterprise Funds Water 5,110,084 3,848,997 5,779,725 5,179,274 5,830,639 5,336,632 5,330,486 3,986,103 4,012,057 Sewer 2,816,811 2,724,110 2,546,355 2,269,297 2,288,076 2,269,957 2,511,949 2,373,028 2,594,514 Library Fund Library Operations 1,458,497 1,504,857 1,620,345 1,569,696 1,666,255 1,716,570 1,761,800 1,820,402 1,857,145 Library Capital 61,999 80,375 75,500 67,500 75,500 75,500 75,500 75,500 61,860 TOTAL EXPENDITURES 34,195,088 31,282,264 37,200,628 33,279,643 33,827,759 36,791,882 34,373,026 32,861,097 34,051,422 United City of Yorkville Expenditure Budget Summary - All Funds Fiscal Years 2018 - 2025 58 Beginning Budgeted Budgeted Surplus Ending FUND Fund Balance Revenues Expenditures (Deficit)Fund Balance General Fund 7,287,159 16,934,679 16,934,679 - 7,287,159 Special Revenue Funds Motor Fuel Tax 648,924 813,861 1,117,462 (303,601) 345,323 Parks and Recreation 369,462 2,192,332 2,561,794 (369,462) - Land Cash 145,673 33,858 150,287 (116,429) 29,244 Countryside TIF (1,141,344) 153,965 222,573 (68,608) (1,209,952) Downtown TIF (1,242,840) 76,000 306,236 (230,236) (1,473,076) Downtown TIF II (68,565) 25,000 22,500 2,500 (66,065) Fox Hill SSA 5,678 16,034 37,326 (21,292) (15,614) Sunflower SSA (18,667) 20,363 20,326 37 (18,630) Debt Service Fund - 323,225 323,225 - - Capital Project Funds Vehicle & Equipment 465,388 452,359 652,734 (200,375) 265,013 City-Wide Capital 371,437 1,335,670 1,618,147 (282,477) 88,960 Enterprise Funds * Water 3,003,158 4,652,087 5,830,639 (1,178,552) 1,824,606 Sewer 1,075,504 1,817,867 2,288,076 (470,209) 605,295 Library Funds Library Operations 574,688 1,647,343 1,666,255 (18,912) 555,776 Library Capital 129,485 50,500 75,500 (25,000) 104,485 Totals 11,605,140 30,545,143 33,827,759 (3,282,616) 8,322,524 *Fund Balance Equivalent United City of Yorkville Fiscal Year 2021 Budget Fund Balance Summary 59 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Taxes10,962,693 11,232,397 11,388,715 11,424,909 11,640,828 11,835,084 12,027,100 12,221,913 12,419,563 Intergovernmental2,296,435 2,725,393 2,703,232 2,873,570 2,770,234 3,003,526 3,071,979 3,140,262 3,211,114 Licenses & Permits364,499 552,416 413,500 500,000 474,500 424,500 424,500 424,500 424,500 Fines & Forfeits123,617 100,726 125,400 80,250 113,000 113,000 113,000 113,000 113,000 Charges for Service1,508,994 1,598,662 1,616,211 1,664,939 1,703,239 1,742,133 1,788,682 1,836,628 1,886,013 Investment Earnings49,018 90,321 80,000 159,952 89,878 81,226 80,030 63,512 42,701 Reimbursements85,579 66,824 75,000 85,035 88,000 52,000 52,000 52,000 52,000 Miscellaneous19,243 25,667 20,000 21,200 20,000 20,000 20,000 20,000 20,000 Other Financing Sources92,125 29,917 47,180 35,000 35,000 35,000 35,000 35,000 35,000 Total Revenue15,502,203 16,422,323 16,469,238 16,844,855 16,934,679 17,306,469 17,612,291 17,906,815 18,203,891 ExpendituresSalaries4,522,164 4,726,744 5,206,755 5,255,703 5,457,149 5,730,958 5,893,722 6,091,669 6,264,344 Benefits2,905,833 2,901,328 3,273,617 3,156,402 3,396,428 3,616,645 3,789,419 3,977,137 4,169,778 Contractual Services4,780,199 5,038,155 5,270,379 5,093,110 5,624,652 5,503,468 5,520,997 5,496,606 5,565,951 Supplies231,954 332,370 452,498 370,563 285,581 270,662 274,460 285,153 288,153 Contingency- - - - 80,000 50,000 50,000 50,000 50,000 Other Financing Uses2,779,764 3,040,283 2,580,400 2,561,741 2,090,869 2,842,559 3,247,678 3,123,926 3,273,919 Total Expenditures15,219,914 16,038,880 16,783,649 16,437,519 16,934,679 18,014,292 18,776,276 19,024,491 19,612,145 Surplus (Deficit)282,289 383,443 (314,411) 407,336 - (707,823) (1,163,985) (1,117,676) (1,408,254) Ending Fund Balance6,496,373 6,879,823 5,468,778 7,287,159 7,287,159 6,579,336 5,415,351 4,297,675 2,889,421 42.68% 42.89% 32.58% 44.33% 43.03% 36.52% 28.84% 22.59% 14.73%GENERAL FUND (01)The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. $0$2,000$4,000$6,000$8,000ThousandsFund Balance60 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected Projected 01-000-40-00-4000 PROPERTY TAXES - CORPORATE LEVY 2,129,984 2,191,159 2,119,323 2,123,744 2,107,099 2,144,661 2,187,478 2,229,964 2,271,943 01-000-40-00-4010 PROPERTY TAXES - POLICE PENSION 963,908 958,476 1,105,927 1,108,182 1,230,604 1,268,042 1,300,225 1,332,739 1,365,760 01-000-40-00-4030 MUNICIPAL SALES TAX 3,002,133 3,070,663 3,151,800 3,220,000 3,284,400 3,350,088 3,417,090 3,485,432 3,555,141 01-000-40-00-4035 NON-HOME RULE SALES TAX 2,325,623 2,358,568 2,432,700 2,445,000 2,493,900 2,543,778 2,594,654 2,646,547 2,699,478 01-000-40-00-4040 ELECTRIC UTILITY TAX 702,111 730,949 710,000 715,000 715,000 715,000 715,000 715,000 715,000 01-000-40-00-4041 NATURAL GAS UTILITY TAX 251,555 277,380 250,000 265,000 265,000 265,000 265,000 265,000 265,000 01-000-40-00-4043 EXCISE TAX 334,595 329,742 313,625 255,000 246,075 237,462 229,151 221,131 213,391 01-000-40-00-4044 TELEPHONE UTILITY TAX 8,340 8,340 8,340 8,340 8,340 8,340 8,340 8,340 8,340 01-000-40-00-4045 CABLE FRANCHISE FEES 290,669 301,100 290,000 300,000 300,000 300,000 300,000 300,000 300,000 01-000-40-00-4050 HOTEL TAX 79,602 77,563 80,000 80,000 80,000 80,000 80,000 80,000 80,000 01-000-40-00-4055 VIDEO GAMING TAX 119,733 145,734 140,000 140,000 140,000 140,000 140,000 140,000 140,000 01-000-40-00-4060 AMUSEMENT TAX 199,974 208,315 205,000 205,000 205,000 205,000 205,000 205,000 205,000 01-000-40-00-4065 ADMISSIONS TAX 130,766 148,133 140,000 146,143 145,000 145,000 145,000 145,000 145,000 01-000-40-00-4070 BUSINESS DISTRICT TAX - KENDALL MRKT 374,631 362,874 382,500 358,000 365,160 372,463 379,912 387,510 395,260 01-000-40-00-4071 BUSINESS DISTRICT TAX - DOWNTOWN 24,663 37,075 35,000 30,000 30,000 35,000 35,000 35,000 35,000 01-000-40-00-4072 BUSINESS DISTRICT TAX - COUNTRYSIDE 9,865 10,436 10,000 10,000 10,000 10,000 10,000 10,000 10,000 01-000-40-00-4075 AUTO RENTAL TAX 14,541 15,890 14,500 15,500 15,250 15,250 15,250 15,250 15,250 01-000-41-00-4100 STATE INCOME TAX 1,640,291 1,966,699 1,916,366 2,040,110 1,897,310 2,064,786 2,106,082 2,148,203 2,191,167 01-000-41-00-4105 LOCAL USE TAX 474,797 578,328 602,966 640,090 675,281 740,185 762,391 785,263 808,820 01-000-41-00-4106 CANNABIS EXCISE TAX - - - 618 15,218 16,680 17,181 17,696 18,227 01-000-41-00-4110 ROAD & BRIDGE TAX 131,612 128,668 130,000 131,199 130,000 130,000 135,000 135,000 140,000 01-000-41-00-4120 PERSONAL PROPERTY TAX 14,932 16,154 17,000 16,500 16,500 16,500 16,500 16,500 16,500 01-000-41-00-4160 FEDERAL GRANTS 11,716 13,553 15,000 13,000 14,925 14,375 13,825 16,600 15,400 01-000-41-00-4168 22,201 18,695 21,000 18,553 20,000 20,000 20,000 20,000 20,000 01-000-41-00-4170 STATE GRANTS - 2,413 - 11,639 - - - - - 01-000-41-00-4182 MISC INTERGOVERNMENTAL 886 883 900 1,861 1,000 1,000 1,000 1,000 1,000 01-000-42-00-4200 LIQUOR LICENSES 56,465 65,819 56,000 65,000 65,000 65,000 65,000 65,000 65,000 01-000-42-00-4205 OTHER LICENSES & PERMITS 9,472 10,395 7,500 10,000 9,500 9,500 9,500 9,500 9,500 01-000-42-00-4210 BUILDING PERMITS 298,562 476,202 350,000 425,000 400,000 350,000 350,000 350,000 350,000 01-000-43-00-4310 CIRCUIT COURT FINES 44,597 37,822 45,000 35,000 40,000 40,000 40,000 40,000 40,000 01-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 27,250 26,275 30,000 25,000 27,500 27,500 27,500 27,500 27,500 01-000-43-00-4323 OFFENDER REGISTRATION FEES 695 420 400 250 500 500 500 500 500 01-000-43-00-4325 POLICE TOWS 51,075 36,209 50,000 20,000 45,000 45,000 45,000 45,000 45,000 01-000-44-00-4400 GARBAGE SURCHARGE 1,135,035 1,203,851 1,224,875 1,266,000 1,297,650 1,330,091 1,369,994 1,411,094 1,453,427 01-000-44-00-4405 UB COLLECTION FEES 163,782 178,775 165,000 165,000 165,000 165,000 165,000 165,000 165,000 01-000-44-00-4407 LATE PENALTIES - GARBAGE 21,213 21,649 21,000 25,000 25,000 25,000 25,000 25,000 25,000 01-000-44-00-4415 ADMINISTRATIVE CHARGEBACK 188,064 194,387 204,836 204,836 215,089 221,542 228,188 235,034 242,086 01-000-44-00-4474 POLICE SPECIAL DETAIL 900 - 500 4,103 500 500 500 500 500 01-000-45-00-4500 40,479 90,321 80,000 120,000 89,878 81,226 80,030 63,512 42,701 GENERAL FUND - 01 Description INVESTMENT EARNINGS STATE GRANTS - TRAFFIC SIGNAL MAINTENANCE 61 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-000-45-00-4550 GAIN ON INVESTMENT 8,539 - - 39,952 - - - - - 01-000-46-00-4604 REIMB - ENGINEERING EXPENSES 1,154 - 25,000 11,035 25,000 25,000 25,000 25,000 25,000 01-000-46-00-4680 REIMB - LIABILITY INSURANCE 11,582 2,809 10,000 15,000 15,000 15,000 15,000 15,000 15,000 01-000-46-00-4685 REIMB - CABLE CONSORTIUM 35,217 36,358 35,000 36,000 36,000 - - - - 01-000-46-00-4690 REIMB - MISCELLANEOUS 37,626 27,657 5,000 23,000 12,000 12,000 12,000 12,000 12,000 01-000-48-00-4820 RENTAL INCOME 7,100 7,435 7,000 7,000 7,000 7,000 7,000 7,000 7,000 01-000-48-00-4850 MISCELLANEOUS INCOME 12,143 18,232 13,000 14,200 13,000 13,000 13,000 13,000 13,000 01-000-49-00-4916 TRANSFER FROM CW MUNICIPAL BUILDING 92,125 29,917 47,180 35,000 35,000 35,000 35,000 35,000 35,000 Revenue 15,502,203 16,422,323 16,469,238 16,844,855 16,934,679 17,306,469 17,612,291 17,906,815 18,203,891 62 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 518,618 573,048 600,095 592,100 611,747 628,254 645,257 693,070 711,108 Benefits 201,497 216,185 220,528 221,195 214,050 226,385 240,417 255,180 269,298 Contractual Services 131,910 135,229 134,061 143,032 150,031 157,938 165,036 159,234 165,875 Supplies 8,832 10,280 10,000 10,000 19,000 10,000 10,000 10,000 10,000 Total Administration 860,857 934,742 964,684 966,327 994,828 1,022,577 1,060,710 1,117,484 1,156,281 ADMINISTRATION DEPARTMENT The Administration Department includes both elected official and management expenditures. The executive and legislative branches consist of the Mayor and an eight member City Council. The city administrator is hired by the Mayor with the consent of the City Council. City staff report to the city administrator. It is the role of the city administrator to direct staff in the daily administration of City services. $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 Thousands63 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Administration 01-110-50-00-5001 SALARIES - MAYOR 9,970 9,570 11,000 10,000 10,500 10,500 10,500 18,000 18,000 01-110-50-00-5002 SALARIES - LIQUOR COMM 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 01-110-50-00-5003 SALARIES - CITY CLERK 7,035 7,087 - 600 - - - - - 01-110-50-00-5004 SALARIES - CITY TREASURER 1,000 1,000 - - - - - - - 01-110-50-00-5005 SALARIES - ALDERMAN 48,225 46,825 50,000 49,000 50,000 50,000 50,000 72,800 72,800 01-110-50-00-5010 SALARIES - ADMINISTRATION 451,388 507,566 538,095 531,500 550,247 566,754 583,757 601,270 619,308 01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 48,542 51,208 49,367 53,000 62,251 64,893 68,533 72,152 74,317 01-110-52-00-5214 FICA CONTRIBUTION 35,304 38,889 41,686 41,686 43,010 44,300 45,629 46,998 48,408 01-110-52-00-5216 GROUP HEALTH INSURANCE 109,134 116,611 120,064 117,098 100,142 108,153 116,805 126,149 136,241 01-110-52-00-5222 GROUP LIFE INSURANCE 543 494 428 428 428 432 436 440 444 01-110-52-00-5223 DENTAL INSURANCE 7,013 7,853 7,853 7,853 7,089 7,443 7,815 8,206 8,616 01-110-52-00-5224 VISION INSURANCE 961 1,130 1,130 1,130 1,130 1,164 1,199 1,235 1,272 01-110-54-00-5410 TUITION REIMBURSEMENT 5,110 12,864 - - - - - - - 01-110-54-00-5412 TRAINING & CONFERENCES 16,060 10,167 17,000 17,000 16,000 17,000 17,000 17,000 17,000 01-110-54-00-5415 TRAVEL & LODGING 11,408 6,952 10,000 10,000 10,000 10,000 10,000 10,000 10,000 01-110-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 2,081 3,767 3,767 - 3,634 8,334 - 3,970 01-110-54-00-5426 PUBLISHING & ADVERTISING 2,547 2,269 5,000 5,000 4,000 5,000 5,000 5,000 5,000 01-110-54-00-5430 PRINTING & DUPLICATING 4,139 2,456 3,250 3,250 3,250 3,250 3,250 3,250 3,250 01-110-54-00-5440 TELECOMMUNICATIONS 17,634 17,788 19,000 19,000 22,300 22,300 22,300 22,300 22,300 01-110-54-00-5448 FILING FEES 51 183 500 500 500 500 500 500 500 01-110-54-00-5451 CODIFICATION 2,864 7,808 5,000 5,000 10,000 10,000 10,000 10,000 10,000 01-110-54-00-5452 POSTAGE & SHIPPING 1,802 1,518 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-110-54-00-5460 DUES & SUBSCRIPTIONS 19,620 21,775 20,000 20,000 22,000 22,000 22,000 22,000 22,000 01-110-54-00-5462 PROFESSIONAL SERVICES 10,451 6,791 12,000 12,000 12,000 12,000 12,000 12,000 12,000 01-110-54-00-5480 UTILITIES 26,800 29,317 20,787 30,000 31,800 33,708 35,730 37,874 40,146 01-110-54-00-5485 RENTAL & LEASE PURCHASE 2,102 1,844 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-110-54-00-5488 OFFICE CLEANING 11,322 11,416 11,757 11,515 12,181 12,546 12,922 13,310 13,709 01-110-56-00-5610 OFFICE SUPPLIES 8,832 10,280 10,000 10,000 19,000 10,000 10,000 10,000 10,000 860,857 934,742 964,684 966,327 994,828 1,022,577 1,060,710 1,117,484 1,156,281 64 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 251,587 271,575 301,372 293,000 324,856 334,602 344,640 354,979 365,628 Benefits 106,348 112,499 119,719 110,903 124,708 131,942 140,177 148,841 157,124 Contractual Services 84,202 88,505 110,150 105,900 111,857 116,416 120,576 120,638 120,703 Supplies 1,898 1,345 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total Finance 444,035 473,924 533,741 512,303 563,921 585,460 607,893 626,958 645,955 FINANCE DEPARTMENT The Finance Department is responsible for the accounting, internal controls, external reporting and auditing of all financial transactions. The Finance Department is in charge of preparing for the annual audit, utility billing, receivables, payables, treasury management and payroll and works with administration in the preparation of the annual budget. Personnel are budgeted in the General and Water Funds. $0 $100 $200 $300 $400 $500 $600 $700 Thousands65 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Finance 01-120-50-00-5010 SALARIES & WAGES 251,587 271,575 301,372 293,000 324,856 334,602 344,640 354,979 365,628 01-120-52-00-5212 RETIREMENT PLAN CONTRIBUTION 27,110 27,428 27,649 29,500 36,752 38,312 40,461 42,597 43,875 01-120-52-00-5214 FICA CONTRIBUTION 18,776 19,526 21,574 21,574 23,420 24,123 24,847 25,592 26,360 01-120-52-00-5216 GROUP HEALTH INSURANCE 54,102 59,400 64,351 53,684 58,979 63,697 68,793 74,296 80,240 01-120-52-00-5222 GROUP LIFE INSURANCE 334 246 246 246 246 248 250 253 256 01-120-52-00-5223 DENTAL INSURANCE 5,319 5,192 5,192 5,192 4,604 4,834 5,076 5,330 5,597 01-120-52-00-5224 VISION INSURANCE 707 707 707 707 707 728 750 773 796 01-120-54-00-5412 TRAINING & CONFERENCES 3,515 2,432 3,500 3,500 3,500 3,500 3,500 3,500 3,500 01-120-54-00-5414 AUDITING SERVICES 29,000 29,800 34,100 30,600 31,400 35,900 40,000 40,000 40,000 01-120-54-00-5415 TRAVEL & LODGING 446 160 1,000 500 600 600 600 600 600 01-120-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - 1,900 1,900 1,957 2,016 2,076 2,138 2,203 01-120-54-00-5430 PRINTING & DUPLICATING 2,989 2,804 3,500 3,500 3,500 3,500 3,500 3,500 3,500 01-120-54-00-5440 TELECOMMUNICATIONS 1,104 1,165 1,250 1,000 1,000 1,000 1,000 1,000 1,000 01-120-54-00-5452 POSTAGE & SHIPPING 897 991 1,200 1,200 1,200 1,200 1,200 1,200 1,200 01-120-54-00-5460 DUES & SUBSCRIPTIONS 985 1,165 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-120-54-00-5462 PROFESSIONAL SERVICES 43,325 48,322 60,000 60,000 65,000 65,000 65,000 65,000 65,000 01-120-54-00-5485 RENTAL & LEASE PURCHASE 1,941 1,666 2,200 2,200 2,200 2,200 2,200 2,200 2,200 01-120-56-00-5610 OFFICE SUPPLIES 1,898 1,345 2,500 2,500 2,500 2,500 2,500 2,500 2,500 444,035 473,924 533,741 512,303 563,921 585,460 607,893 626,958 645,955 66 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 2,911,083 3,000,199 3,349,248 3,441,000 3,434,608 3,650,576 3,753,763 3,860,046 3,969,517 Benefits 1,915,338 1,878,152 2,175,164 2,069,887 2,213,060 2,360,162 2,463,740 2,572,773 2,687,348 Contractual Services 354,356 288,525 294,812 278,897 331,025 360,534 434,577 356,445 344,612 Supplies 102,776 184,259 116,000 114,750 113,480 115,537 117,751 126,781 128,035 Total Police 5,283,553 5,351,135 5,935,224 5,904,534 6,092,173 6,486,809 6,769,831 6,916,045 7,129,512 POLICE DEPARTMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems and enhance the quality of life in our City. $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 Thousands67 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Police 01-210-50-00-5008 SALARIES - POLICE OFFICERS 1,652,672 1,683,202 1,924,224 1,890,000 1,981,203 2,040,639 2,101,858 2,164,914 2,229,861 01-210-50-00-5011 SALARIES - COMMAND STAFF 365,716 445,280 396,159 474,500 394,401 525,493 541,258 557,496 574,221 01-210-50-00-5012 SALARIES - SERGEANTS 588,265 552,940 644,811 700,000 664,437 684,370 704,901 726,048 747,829 01-210-50-00-5013 SALARIES - POLICE CLERKS 141,996 162,466 175,554 170,000 183,567 189,074 194,746 200,588 206,606 01-210-50-00-5014 SALARIES - CROSSING GUARD 24,855 29,460 27,500 30,000 30,000 30,000 30,000 30,000 30,000 01-210-50-00-5015 PART-TIME SALARIES 39,961 34,390 70,000 65,500 70,000 70,000 70,000 70,000 70,000 01-210-50-00-5020 OVERTIME 97,618 92,461 111,000 111,000 111,000 111,000 111,000 111,000 111,000 01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTION 15,192 16,262 16,106 17,000 20,767 21,649 22,863 24,071 24,793 01-210-52-00-5213 966,211 963,361 1,111,484 1,111,484 1,230,604 1,268,042 1,300,225 1,332,739 1,365,760 01-210-52-00-5214 FICA CONTRIBUTION 215,493 219,536 245,951 258,000 253,963 270,705 278,826 287,191 295,807 01-210-52-00-5216 GROUP HEALTH INSURANCE 659,332 624,253 741,025 629,898 656,733 744,229 803,767 868,068 937,513 01-210-52-00-5222 GROUP LIFE INSURANCE 3,620 2,281 2,748 2,562 2,714 2,825 2,853 2,882 2,911 01-210-52-00-5223 DENTAL INSURANCE 48,896 46,051 50,770 44,632 41,677 45,669 47,952 50,350 52,868 01-210-52-00-5224 VISION INSURANCE 6,594 6,408 7,080 6,311 6,602 7,043 7,254 7,472 7,696 01-210-54-00-5410 TUITION REIMBURSEMENT 8,442 10,050 17,272 15,000 15,000 17,654 6,800 - - 01-210-54-00-5411 POLICE COMMISSION 13,844 9,846 4,000 4,000 17,250 4,000 6,000 17,250 6,000 01-210-54-00-5412 TRAINING & CONFERENCE 16,862 27,103 21,000 19,000 25,500 25,500 25,500 25,500 25,500 01-210-54-00-5415 TRAVEL & LODGING 7,541 1,713 10,000 5,000 10,000 10,000 10,000 10,000 10,000 01-210-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 130,208 77,158 24,032 24,032 63,844 99,950 164,950 99,950 99,950 01-210-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 6,115 16,000 16,000 - 3,634 21,155 3,185 2,203 01-210-54-00-5430 PRINTING & DUPLICATING 5,713 3,402 4,500 4,750 5,000 5,000 5,000 5,000 5,000 01-210-54-00-5440 TELECOMMUNICATIONS 34,985 42,738 40,000 41,000 42,000 42,000 42,000 42,000 42,000 01-210-54-00-5452 POSTAGE & SHIPPING 944 1,187 1,600 1,100 1,200 1,200 1,200 1,200 1,200 01-210-54-00-5460 DUES & SUBSCRIPTIONS 5,985 10,490 9,000 13,000 10,700 10,700 10,700 10,700 10,700 01-210-54-00-5462 PROFESSIONAL SERVICES 41,679 21,328 42,500 42,500 36,750 36,750 36,750 36,750 36,750 01-210-54-00-5467 ADJUDICATION SERVICES 12,871 12,925 20,000 20,000 20,000 20,000 20,000 20,000 20,000 01-210-54-00-5469 NEW WORLD & LIVE SCAN 1,995 - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 01-210-54-00-5472 KENDALL CO JUVE PROBATION 3,584 3,717 4,000 4,000 4,000 4,000 4,000 4,000 4,000 01-210-54-00-5484 MDT - ALERTS FEE 6,660 - - - - - - - - 01-210-54-00-5485 RENTAL & LEASE PURCHASE 5,362 5,702 7,150 6,000 5,600 5,600 5,600 5,600 5,600 01-210-54-00-5488 OFFICE CLEANING 11,323 11,416 11,758 11,515 12,181 12,546 12,922 13,310 13,709 01-210-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 46,358 43,635 60,000 50,000 60,000 60,000 60,000 60,000 60,000 01-210-56-00-5600 WEARING APPAREL 12,312 29,110 15,000 25,000 15,000 15,000 15,000 15,000 15,000 01-210-56-00-5610 OFFICE SUPPLIES 2,669 2,665 4,500 3,250 4,500 4,500 4,500 4,500 4,500 01-210-56-00-5620 OPERATING SUPPLIES 13,029 79,069 16,000 10,000 16,500 16,500 16,500 16,500 16,500 01-210-56-00-5650 COMMUNITY SERVICES 1,883 1,446 1,500 1,500 1,500 1,500 1,500 1,500 1,500 EMPLOYER CONTRIBUTION - POLICE PENSION 68 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-210-56-00-5690 BALLISTIC VESTS 4,149 7,350 6,000 6,000 3,850 2,750 1,650 7,200 4,800 01-210-56-00-5695 GASOLINE 58,739 54,704 63,000 59,000 63,130 66,287 69,601 73,081 76,735 01-210-56-00-5696 AMMUNITION 9,995 9,915 10,000 10,000 9,000 9,000 9,000 9,000 9,000 5,283,553 5,351,135 5,935,224 5,904,534 6,092,173 6,486,809 6,769,831 6,916,045 7,129,512 69 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 427,777 467,435 520,619 510,000 535,995 552,075 568,637 585,696 603,267 Benefits 151,538 166,052 184,592 192,379 204,057 215,846 229,273 243,398 256,878 Contractual Services 44,147 227,722 220,320 170,320 194,700 112,700 121,606 115,972 114,700 Supplies 6,431 7,836 7,655 9,400 9,691 9,913 10,146 10,391 10,648 Total Community Development 629,893 869,045 933,186 882,099 944,443 890,534 929,662 955,457 985,493 COMMUNITY DEVELOPMENT DEPARTMENT The primary focus of the Community Development Department is to ensure that all existing and new construction is consistent with the overall development goals of the City which entails short and long-range planning, administration of zoning regulations, building permits issuance and code enforcement. The department also provides staff support to the City Council, Plan Commission, Zoning Board of Appeals and Park Board and assists in the review of all development plans proposed within the United City of Yorkville. $0 $200 $400 $600 $800 $1,000 $1,200 Thousands70 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Community Development 01-220-50-00-5010 SALARIES & WAGES 408,213 465,031 520,619 510,000 535,995 552,075 568,637 585,696 603,267 01-220-50-00-5015 PART-TIME SALARIES 19,564 2,404 - - - - - - - 01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTION 43,851 46,722 47,763 51,000 60,639 63,213 66,758 70,284 72,392 01-220-52-00-5214 FICA CONTRIBUTION 31,813 34,486 38,317 38,317 39,552 40,739 41,961 43,220 44,517 01-220-52-00-5216 GROUP HEALTH INSURANCE 69,021 77,686 90,471 94,490 95,834 103,501 111,781 120,723 130,381 01-220-52-00-5222 GROUP LIFE INSURANCE 491 375 429 439 446 450 455 460 465 01-220-52-00-5223 DENTAL INSURANCE 5,590 5,893 6,603 7,052 6,505 6,830 7,172 7,531 7,908 01-220-52-00-5224 VISION INSURANCE 772 890 1,009 1,081 1,081 1,113 1,146 1,180 1,215 01-220-54-00-5412 TRAINING & CONFERENCES 4,876 4,645 7,300 7,300 7,300 7,300 7,300 7,300 7,300 01-220-54-00-5415 TRAVEL & LODGING 7,677 4,713 6,500 6,500 6,500 6,500 6,500 6,500 6,500 01-220-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - 44,985 - - - - - - - 01-220-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - 4,120 4,120 - - 6,906 1,272 - 01-220-54-00-5426 PUBLISHING & ADVERTISING 2,169 3,433 2,500 2,500 2,500 2,500 2,500 2,500 2,500 01-220-54-00-5430 PRINTING & DUPLICATING 1,367 1,254 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-220-54-00-5440 TELECOMMUNICATIONS 4,098 3,914 4,000 4,000 4,000 4,000 4,000 4,000 4,000 01-220-54-00-5452 POSTAGE & SHIPPING 591 687 1,000 1,000 500 1,000 1,000 1,000 1,000 01-220-54-00-5459 INSPECTIONS 1,785 102,073 125,000 75,000 70,000 75,000 75,000 75,000 75,000 01-220-54-00-5460 DUES & SUBSCRIPTIONS 2,141 2,876 2,750 2,750 2,750 2,750 2,750 2,750 2,750 01-220-54-00-5462 PROFESSIONAL SERVICES 16,311 56,442 62,500 62,500 92,500 4,000 6,000 6,000 6,000 01-220-54-00-5485 RENTAL & LEASE PURCHASE 3,132 2,700 3,150 3,150 3,150 3,150 3,150 3,150 3,150 01-220-54-00-5490 VEHICLE MAINTENANCE SERVICES - - - - 4,000 5,000 5,000 5,000 5,000 01-220-56-00-5610 OFFICE SUPPLIES 1,707 1,132 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-220-56-00-5620 OPERATING SUPPLIES 2,699 4,411 3,750 3,750 3,750 3,750 3,750 3,750 3,750 01-220-56-00-5695 GASOLINE 2,025 2,293 2,405 4,150 4,441 4,663 4,896 5,141 5,398 629,893 869,045 933,186 882,099 944,443 890,534 929,662 955,457 985,493 71 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 395,459 414,487 434,921 415,500 549,443 564,951 580,925 597,378 614,324 Benefits 196,203 192,711 193,915 190,730 247,576 262,664 279,649 297,612 315,237 Contractual Services 1,239,831 1,344,900 1,390,015 1,414,039 1,591,767 1,604,944 1,665,458 1,685,563 1,728,552 Supplies 97,088 125,841 301,343 218,913 125,910 117,712 119,063 120,481 121,970 Total Public Works 1,928,581 2,077,939 2,320,194 2,239,182 2,514,696 2,550,271 2,645,095 2,701,034 2,780,083 PUBLIC WORKS DEPARTMENT - STREET OPERATIONS / HEALTH & SANITATION The Public Works Department is an integral part of the United City of Yorkville. We provide high quality drinking water, efficient disposal of sanitary waste and maintain a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville. $0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 Thousands72 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Public Works - Street Operations 01-410-50-00-5010 SALARIES & WAGES 360,757 378,009 402,421 383,000 516,943 532,451 548,425 564,878 581,824 01-410-50-00-5015 PART-TIME SALARIES 8,550 13,430 12,500 12,500 12,500 12,500 12,500 12,500 12,500 01-410-50-00-5020 OVERTIME 26,152 23,048 20,000 20,000 20,000 20,000 20,000 20,000 20,000 01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 41,337 40,023 38,754 40,000 60,746 63,256 66,733 70,185 72,219 01-410-52-00-5214 FICA CONTRIBUTION 29,271 30,330 31,902 31,902 40,268 41,476 42,720 44,002 45,322 01-410-52-00-5216 GROUP HEALTH INSURANCE 116,109 113,502 114,394 110,163 136,263 147,164 158,937 171,652 185,384 01-410-52-00-5222 GROUP LIFE INSURANCE 594 428 437 391 499 504 509 514 519 01-410-52-00-5223 DENTAL INSURANCE 7,827 7,363 7,363 7,256 8,474 8,898 9,343 9,810 10,301 01-410-52-00-5224 VISION INSURANCE 1,065 1,065 1,065 1,018 1,326 1,366 1,407 1,449 1,492 01-410-54-00-5412 TRAINING & CONFERENCES 2,603 1,476 3,000 3,000 4,500 4,500 4,500 4,500 4,500 01-410-54-00-5415 TRAVEL & LODGING 706 950 2,000 2,000 2,500 2,500 2,500 2,500 2,500 01-410-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - - - - 142,551 119,646 133,646 119,646 119,646 01-410-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 316 6,733 6,733 - 1,618 7,624 - - 01-410-54-00-5435 TRAFFIC SIGNAL MAINTENANCE 8,795 6,201 30,000 30,000 20,000 20,000 20,000 20,000 20,000 01-410-54-00-5440 TELECOMMUNICATIONS 3,433 3,725 3,750 3,750 7,600 7,600 7,600 7,600 7,600 01-410-54-00-5455 MOSQUITO CONTROL 7,142 - 6,281 - 6,300 6,615 6,946 7,293 7,658 01-410-54-00-5458 TREE & STUMP MAINTENANCE 5,725 10,245 15,000 10,000 13,000 13,000 13,000 13,000 13,000 01-410-54-00-5462 PROFESSIONAL SERVICES 3,489 5,758 6,825 6,825 9,225 9,225 9,225 9,225 9,225 01-410-54-00-5483 JULIE SERVICES - 2,190 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-410-54-00-5485 RENTAL & LEASE PURCHASE 1,238 2,124 6,000 6,000 6,000 6,000 6,000 6,000 6,000 01-410-54-00-5488 OFFICE CLEANING 1,164 1,020 1,051 731 788 812 836 861 887 01-410-54-00-5490 VEHICLE MAINTENANCE SERVICES 64,919 105,158 65,000 65,000 65,000 65,000 65,000 65,000 65,000 01-410-56-00-5600 WEARING APPAREL 6,632 3,584 5,100 5,100 5,000 5,000 5,000 5,000 5,000 01-410-56-00-5618 SALT & CALCIUM CHLORIDE - - 157,500 57,070 - - - - - 01-410-56-00-5620 OPERATING SUPPLIES 18,832 37,460 40,000 58,000 19,450 22,000 22,000 22,000 22,000 01-410-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 27,125 32,735 30,000 30,000 42,000 30,000 30,000 30,000 30,000 01-410-56-00-5630 SMALL TOOLS & EQUIPMENT 3,288 1,613 18,500 18,500 7,500 7,500 7,500 7,500 7,500 01-410-56-00-5640 REPAIR & MAINTENANCE 19,339 29,897 25,000 25,000 24,000 25,000 25,000 25,000 25,000 01-410-56-00-5665 JULIE SUPPLIES - 380 1,200 1,200 2,234 1,200 1,200 1,200 1,200 01-410-56-00-5695 GASOLINE 21,872 20,172 24,043 24,043 25,726 27,012 28,363 29,781 31,270 787,964 872,202 1,078,819 962,182 1,203,393 1,204,843 1,259,514 1,274,096 1,310,547 Public Works - Health & Sanitation 01-540-54-00-5441 GARBAGE SERVICES - SENIOR SUBSIDY 31,147 32,799 34,081 35,000 35,875 36,772 37,875 39,011 40,181 01-540-54-00-5442 GARBAGE SERVICES 1,105,630 1,166,218 1,200,294 1,236,000 1,268,428 1,301,656 1,340,706 1,380,927 1,422,355 01-540-54-00-5443 LEAF PICKUP 3,840 6,720 7,000 6,000 7,000 7,000 7,000 7,000 7,000 1,140,617 1,205,737 1,241,375 1,277,000 1,311,303 1,345,428 1,385,581 1,426,938 1,469,536 1,928,581 2,077,939 2,320,194 2,239,182 2,514,696 2,550,271 2,645,095 2,701,034 2,780,083 Total Public Works 73 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Expenditures Salaries 17,640 - 500 4,103 500 500 500 500 500 Benefits 334,909 335,729 379,699 371,308 392,977 419,646 436,163 459,333 483,893 Contractual Services 2,925,753 2,953,274 3,121,021 2,980,922 3,245,272 3,150,936 3,013,744 3,058,754 3,091,509 Supplies 14,929 2,809 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Contingency - - - - 80,000 50,000 50,000 50,000 50,000 Other Financing Uses 2,779,764 3,040,283 2,580,400 2,561,741 2,090,869 2,842,559 3,247,678 3,123,926 3,273,919 Total Admin Services & Transfers 6,072,995 6,332,095 6,096,620 5,933,074 5,824,618 6,478,641 6,763,085 6,707,513 6,914,821 ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department accounts for General Fund expenditures that are shared by all departments and cannot be easily classified in one department or the other. These expenditures include such items as tax rebates, bad debt, information technology, shared services, engineering services, corporate legal expenditures and interfund transfers. $5,200 $5,400 $5,600 $5,800 $6,000 $6,200 $6,400 $6,600 $6,800 $7,000 Thousands74 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Administrative Services 01-640-50-00-5016 SALARIES - SPECIAL CENSUS 16,740 - - - - - - - - 01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES 900 - 500 4,103 500 500 500 500 500 01-640-52-00-5214 FICA CONTRIBUTION - SPECIAL CENSUS 1,281 - - - - - - - - 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 6,402 16,317 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-640-52-00-5231 LIABILITY INSURANCE 294,582 298,408 316,374 312,440 343,684 364,305 386,163 409,333 433,893 01-640-52-00-5240 RETIREES - GROUP HEALTH INSURANCE 31,857 20,877 47,796 42,356 33,790 39,946 35,000 35,000 35,000 01-640-52-00-5241 RETIREES - DENTAL INSURANCE 554 86 449 1,314 423 333 - - - 01-640-52-00-5242 RETIREES - VISION INSURANCE 233 41 80 198 80 62 - - - 01-640-54-00-5418 PURCHASING SERVICES 54,535 42,953 50,465 53,750 59,664 64,187 65,349 66,207 71,330 01-640-54-00-5423 IDOR ADMINISTRATION FEE 51,945 45,372 44,689 46,220 47,047 47,998 48,869 49,759 50,669 01-640-54-00-5427 GC HOUSING RENTAL ASSISTANCE 1,034 6,555 7,800 8,148 9,843 10,827 11,910 13,101 14,411 01-640-54-00-5428 UTILITY TAX REBATE 14,375 3,305 14,375 14,375 14,375 14,375 - - - 01-640-54-00-5432 FACILITY MANAGEMENT SERVICES 1,072 53,471 57,425 57,425 64,443 65,510 68,686 74,158 75,521 01-640-54-00-5439 AMUSEMENT TAX REBATE 47,723 44,548 60,000 46,000 46,000 37,500 25,000 20,833 - 01-640-54-00-5449 KENCOM 119,698 106,287 126,109 105,858 154,350 145,928 161,021 175,423 193,465 01-640-54-00-5450 INFORMATION TECHNOLOGY SERVICES 203,809 203,631 255,000 240,033 392,681 382,500 225,000 225,000 225,000 01-640-54-00-5456 CORPORATE COUNSEL 99,701 134,248 115,000 85,000 110,000 110,000 110,000 110,000 110,000 01-640-54-00-5461 LITIGATION COUNSEL 188,411 78,469 120,000 60,000 110,000 110,000 110,000 110,000 110,000 01-640-54-00-5462 PROFESSIONAL SERVICES - 21,042 38,670 38,670 8,250 8,250 8,250 8,250 8,250 01-640-54-00-5463 SPECIAL COUNSEL 9,511 55,901 25,000 50,000 25,000 25,000 25,000 25,000 25,000 01-640-54-00-5465 ENGINEERING SERVICES 379,663 385,933 390,000 390,000 390,000 390,000 390,000 390,000 390,000 01-640-54-00-5473 KENDALL AREA TRANSIT 23,550 23,550 25,000 23,550 25,000 25,000 25,000 25,000 25,000 01-640-54-00-5475 CABLE CONSORTIUM FEE 96,010 101,403 96,000 104,000 105,000 - - - - 01-640-54-00-5478 SPECIAL CENSUS 3,349 - - - - - - - - 01-640-54-00-5481 HOTEL TAX REBATE 71,642 69,807 72,000 72,000 72,000 72,000 72,000 72,000 72,000 01-640-54-00-5486 ECONOMIC DEVELOPMENT 145,989 161,950 146,000 157,970 160,000 160,000 160,000 160,000 160,000 01-640-54-00-5491 CITY PROPERTY TAX REBATE 1,233 1,233 1,500 1,258 1,300 1,350 1,350 1,400 1,400 01-640-54-00-5492 SALES TAX REBATE 879,122 862,920 912,900 888,982 906,762 924,897 943,395 962,263 981,508 01-640-54-00-5493 BUSINESS DISTRICT REBATE 401,611 402,177 421,088 390,040 397,057 409,114 416,414 423,860 431,455 01-640-54-00-5494 ADMISSIONS TAX REBATE 130,766 148,133 140,000 146,143 145,000 145,000 145,000 145,000 145,000 01-640-54-00-5499 BAD DEBT 1,004 386 2,000 1,500 1,500 1,500 1,500 1,500 1,500 01-640-56-00-5625 REIMBURSABLE REPAIRS 14,929 2,809 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-640-70-00-7799 CONTINGENCY - - - - 80,000 50,000 50,000 50,000 50,000 01-640-99-00-9915 TRANSFER TO MOTOR FUEL TAX 268 - - - - - - - - 01-640-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - 569,725 250,000 235,663 260,000 185,436 100,000 100,000 178,400 01-640-99-00-9942 TRANSFER TO DEBT SERVICE 309,972 315,781 319,379 315,825 315,225 321,375 322,075 - - 75 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-640-99-00-9952 TRANSFER TO SEWER 1,137,166 856,583 575,030 575,030 174,744 586,749 994,479 1,134,606 1,136,806 01-640-99-00-9979 TRANSFER TO PARKS & RECREATION 1,308,583 1,274,699 1,410,988 1,410,988 1,314,316 1,720,865 1,801,347 1,857,801 1,925,348 01-640-99-00-9982 TRANSFER TO LIBRARY OPERATIONS 23,775 23,495 25,003 24,235 26,584 28,134 29,777 31,519 33,365 6,072,995 6,332,095 6,096,620 5,933,074 5,824,618 6,478,641 6,763,085 6,707,513 6,914,821 Expenditures 15,219,914 16,038,880 16,783,649 16,437,519 16,934,679 18,014,292 18,776,276 19,024,491 19,612,145 Surplus(Deficit)282,289 383,443 (314,411) 407,336 - (707,823) (1,163,985) (1,117,676) (1,408,254) Fund Balance 6,496,373 6,879,823 5,468,778 7,287,159 7,287,159 6,579,336 5,415,351 4,297,675 2,889,421 42.68%42.89%32.58%44.33%43.03%36.52%28.84%22.59%14.73% 76 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 9,366 13,381 13,381 13,382 16,034 20,012 24,432 28,852 33,272 Total Revenue 9,366 13,381 13,381 13,382 16,034 20,012 24,432 28,852 33,272 Expenditures Contractual Services 17,552 9,453 30,977 18,189 37,326 40,482 15,646 17,258 17,439 Total Expenditures 17,552 9,453 30,977 18,189 37,326 40,482 15,646 17,258 17,439 Surplus (Deficit)(8,186) 3,928 (17,596) (4,807) (21,292) (20,470) 8,786 11,594 15,833 Ending Fund Balance 6,556 10,485 9,954 5,678 (15,614) (36,084) (27,298) (15,704) 129 37.35%110.92%32.13%31.22%-41.83%-89.14%-174.47%-91.00%0.74% Fox Hill SSA Fund (11) This fund was created for the purpose of maintaining the common areas of the Fox Hill Estates (SSA 2004-201) subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision. -534.828 -2374.704 270.222 -1131.924 -1068.555 ($3,000) ($2,500) ($2,000) ($1,500) ($1,000) ($500) $0 $500 ThousandsFund Balance ($40) ($20) $0 $20 ThousandsFund Balance 77 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Fox Hill SSA - 11 11-000-40-00-4000 PROPERTY TAXES 9,366 13,381 13,381 13,382 16,034 20,012 24,432 28,852 33,272 Revenue 9,366 13,381 13,381 13,382 16,034 20,012 24,432 28,852 33,272 11-111-54-00-5462 PROFESSIONAL SERVICES 2,138 2,835 2,977 3,275 3,126 3,282 3,446 3,618 3,799 11-111-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 15,414 6,618 28,000 14,914 34,200 37,200 12,200 13,640 13,640 Expenditures 17,552 9,453 30,977 18,189 37,326 40,482 15,646 17,258 17,439 Surplus(Deficit)(8,186) 3,928 (17,596) (4,807) (21,292) (20,470) 8,786 11,594 15,833 Fund Balance 6,556 10,485 9,954 5,678 (15,614) (36,084) (27,298) (15,704) 129 37.35%110.92%32.13%31.22%-41.83%-89.14%-174.47%-91.00%0.74% 78 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 13,480 15,639 18,140 18,140 20,363 22,586 24,926 27,266 29,606 Total Revenue 13,480 15,639 18,140 18,140 20,363 22,586 24,926 27,266 29,606 Expenditures Contractual Services 18,957 17,013 13,977 14,181 20,326 20,482 20,646 22,258 22,439 Total Expenditures 18,957 17,013 13,977 14,181 20,326 20,482 20,646 22,258 22,439 Surplus (Deficit)(5,477) (1,374) 4,163 3,959 37 2,104 4,280 5,008 7,167 Ending Fund Balance (21,251) (22,626) (28,236) (18,667) (18,630) (16,526) (12,246) (7,238) (71) -112.10%-132.99%-202.02%-131.63%-91.66%-80.69%-59.31%-32.52%-0.32% This fund was created for the purpose of maintaining the common areas of the Sunflower Estates (SSA 2006-119) subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision. Sunflower SSA Fund (12) ($30) ($20) ($10) $0 ThousandsFund Balance 79 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Sunflower SSA - 12 12-000-40-00-4000 PROPERTY TAXES 13,480 15,639 18,140 18,140 20,363 22,586 24,926 27,266 29,606 Revenue 13,480 15,639 18,140 18,140 20,363 22,586 24,926 27,266 29,606 12-112-54-00-5416 POND MAINTENANCE 5,095 1,525 5,000 5,000 5,000 5,000 5,000 5,000 5,000 12-112-54-00-5462 PROFESSIONAL SERVICES 2,138 2,835 2,977 3,181 3,126 3,282 3,446 3,618 3,799 12-112-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 11,724 12,653 6,000 6,000 12,200 12,200 12,200 13,640 13,640 Expenditures 18,957 17,013 13,977 14,181 20,326 20,482 20,646 22,258 22,439 Surplus(Deficit)(5,477) (1,374) 4,163 3,959 37 2,104 4,280 5,008 7,167 Fund Balance (21,251) (22,626) (28,236) (18,667) (18,630) (16,526) (12,246) (7,238) (71) -112.10%-132.99%-202.02%-131.63%-91.66%-80.69%-59.31%-32.52%-0.32% 80 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Intergovernmental 495,510 530,471 525,084 691,862 809,598 901,959 918,378 935,126 952,208 Investment Earnings 8,475 15,511 9,820 10,250 4,263 1,969 747 - - Reimbursements - 100 - 26,717 - - - - - Other Financing Sources 268 - - - - - - - - Total Revenue 504,253 546,082 534,904 728,829 813,861 903,928 919,125 935,126 952,208 Expenditures Contractual Services 98,120 95,684 - - - - - - - Supplies 126,075 84,453 97,930 97,930 175,000 175,000 175,000 175,000 175,000 Capital Outlay 373,787 429,058 718,788 617,357 942,462 914,788 853,045 816,000 816,000 Total Expenditures 597,982 609,195 816,718 715,287 1,117,462 1,089,788 1,028,045 991,000 991,000 Surplus (Deficit)(93,729) (63,113) (281,814) 13,542 (303,601) (185,860) (108,920) (55,874) (38,792) Ending Fund Balance 698,493 635,382 428,536 648,924 345,323 159,463 50,543 (5,331) (44,123) Motor Fuel Tax Fund (15) The Motor Fuel Tax Fund is used to maintain existing and construct new City owned roadways, alleys and parking lots. The fund also purchases materials used in the maintenance and operation of those facilities. ($200) $0 $200 $400 $600 $800 ThousandsFund Balance 81 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Motor Fuel Tax - 15 15-000-41-00-4112 MOTOR FUEL TAX 454,449 482,866 484,084 680,037 793,598 820,959 837,378 854,126 871,208 15-000-41-00-4113 MFT HIGH GROWTH 41,061 47,605 41,000 11,825 11,000 11,000 11,000 11,000 11,000 15-000-41-00-4115 REBUILD ILLINOIS - - - - 5,000 70,000 70,000 70,000 70,000 15-000-45-00-4500 8,475 15,511 9,820 10,250 4,263 1,969 747 - - 15-000-46-00-4690 REIMB - MISCELLANEOUS - 100 - 26,717 - - - - - 15-000-49-00-4901 TRANSFER FROM GENERAL 268 - - - - - - - - Revenue 504,253 546,082 534,904 728,829 813,861 903,928 919,125 935,126 952,208 15-155-54-00-5438 SALT STORAGE 7,750 - - - - - - - - 15-155-54-00-5482 STREET LIGHTING 90,370 95,684 - - - - - - - 15-155-56-00-5618 SALT 84,015 84,453 97,930 97,930 175,000 175,000 175,000 175,000 175,000 15-155-56-00-5619 SIGNS 9,171 - - - - - - - - 15-155-56-00-5632 ASPHALT PATCHING 21,653 - - - - - - - - 15-155-56-00-5642 STREET LIGHTING SUPPLIES 11,236 - - - - - - - - 15-155-60-00-6004 BASELINE ROAD BRIDGE REPAIRS - - 25,000 - 25,000 25,000 - - - 15-155-60-00-6025 ROAD TO BETTER ROADS PROGRAM 300,000 355,271 620,000 543,569 781,674 754,000 754,000 754,000 754,000 15-550-60-00-6028 PAVEMENT STRIPING PROGRAM - - - - 62,000 62,000 62,000 62,000 62,000 15-155-60-00-6079 ROUTE 47 EXPANSION 73,787 73,787 73,788 73,788 73,788 73,788 37,045 - - Expenditures 597,982 609,195 816,718 715,287 1,117,462 1,089,788 1,028,045 991,000 991,000 Surplus(Deficit)(93,729) (63,113) (281,814) 13,542 (303,601) (185,860) (108,920) (55,874) (38,792) Fund Balance 698,493 635,382 428,536 648,924 345,323 159,463 50,543 (5,331) (44,123) INVESTMENT EARNINGS 82 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Intergovernmental206,028 32,878 - - - - - - - Licenses & Permits448,616 300,743 152,180 151,000 141,000 141,000 141,000 141,000 141,000 Charges for Service731,535 752,262 746,500 772,000 780,000 785,000 790,000 795,000 800,000 Investment Earnings21,033 34,012 7,500 63,351 1,098 - 712 379 - Reimbursements373,768 1,169,174 3,013,849 319,086 151,572 2,964,928 - - 171,600 Miscellaneous- - 2,000 - 2,000 2,000 2,000 2,000 2,000 Other Financing Sources1,018,308 569,725 250,000 235,663 260,000 185,436 100,000 100,000 178,400 Total Revenue2,799,288 2,858,794 4,172,029 1,541,100 1,335,670 4,078,364 1,033,712 1,038,379 1,293,000 ExpendituresContractual Services339,391 135,926 334,795 229,795 250,964 197,503 204,435 211,783 219,571 Supplies18,945 56,337 82,000 58,427 127,000 127,000 127,000 127,000 127,000 Capital Outlay2,846,631 1,923,491 3,907,339 1,048,776 779,950 3,425,476 158,000 269,467 519,467 Debt Service403,588 407,563 322,188 322,188 321,338 315,338 319,338 313,038 316,738 Other Financing Uses157,366 94,947 152,086 139,906 138,895 139,558 139,209 139,627 139,034 Total Expenditures3,765,921 2,618,264 4,798,408 1,799,092 1,618,147 4,204,875 947,982 1,060,915 1,321,810 Surplus (Deficit)(966,633) 240,530 (626,379) (257,992) (282,477) (126,511) 85,730 (22,536) (28,810) Ending Fund Balance388,897 629,429 (30,817) 371,437 88,960 (37,551) 48,179 25,643 (3,167) City-Wide Capital Fund (23)The City-Wide Capital Fund is used to maintain existing and construct new public and municipal infrastructure, and to fund other improvements that benefit the public. ($200)$0$200$400$600$800ThousandsFund Balance83 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription City-Wide Capital - 23 23-000-41-00-4161 FEDERAL GRANTS - ITEP DOWNTOWN 540 - - - - - - - - 23-000-41-00-4169 FEDERAL GRANTS -MILL STREET LAFO (1,306) - - - - - - - - 23-000-41-00-4178 FEDERAL GRANTS - ITEP KENNEDY RD TRAIL 223,344 - - - - - - - - 23-000-41-00-4188 (16,550) 32,878 - - - - - - - 23-000-42-00-4210 BUILDING PERMITS 139,758 1,499 - - - - - - - 23-000-42-00-4214 DEVELOPMENT FEES - CW CAPITAL 6,929 5,512 5,000 6,000 6,000 6,000 6,000 6,000 6,000 23-000-42-00-4216 BUILD PROGRAM PERMITS 95,804 1,815 - - - - - - - 23-000-42-00-4218 DEVELOPMENT FEES - MUNICIPAL BLDG 92,125 29,917 47,180 35,000 35,000 35,000 35,000 35,000 35,000 23-000-42-00-4222 ROAD CONTRIBUTION FEE 114,000 262,000 100,000 110,000 100,000 100,000 100,000 100,000 100,000 23-000-44-00-4440 ROAD INFRASTRUCTURE FEE 731,535 752,262 746,500 772,000 780,000 785,000 790,000 795,000 800,000 23-000-45-00-4500 10,271 34,012 7,500 13,000 1,098 - 712 379 - 23-000-45-00-4550 GAIN ON INVESTMENT 10,762 - - 50,351 - - - - - 23-000-46-00-4607 REIMB - BLACKBERRY WOODS 7,797 4,125 7,549 7,549 10,973 - - - - 23-000-46-00-4608 REIMB - KENNEDY ROAD IMPROVEMENTS 160,000 - - - - - - - - 23-000-46-00-4612 REIMB - MILL ROAD IMPROVEMENTS - 195,781 2,926,300 19,306 - 2,926,330 - - - 23-000-46-00-4618 REIMB - BRISTOL BAY ANNEX - - - - - - - - 171,600 23-000-46-00-4621 REIMB - FOUNTAIN VILLAGE 19,346 99,284 - 82,231 38,599 38,598 - - - 23-000-46-00-4624 REIMB - WHISPERING MEADOWS 2,762 797,238 - - - - - - - 23-000-46-00-4636 REIMB - RAINTREE VILLAGE - - - 210,000 70,000 - - - - 23-000-46-00-4660 REIMB - PUSH FOR THE PATH 182,033 - - - 26,523 - - - - 23-000-46-00-4690 REIMB - MISCELLANEOUS 1,830 72,746 80,000 - 5,477 - - - - 23-000-48-00-4845 DONATIONS - - 2,000 - 2,000 2,000 2,000 2,000 2,000 23-000-49-00-4923 TRANSFER FROM GENERAL - 569,725 250,000 235,663 260,000 185,436 100,000 100,000 178,400 23-000-49-00-4951 TRANSFER FROM WATER 1,018,308 - - - - - - - - Revenue 2,799,288 2,858,794 4,172,029 1,541,100 1,335,670 4,078,364 1,033,712 1,038,379 1,293,000 City-Wide - Building & Grounds Expenditures 23-216-54-00-5405 BUILD PROGRAM 9,956 - - - - - - - - 23-216-54-00-5446 PROPERTY & BLDG MAINT SERVICES 193,257 71,157 225,000 120,000 135,000 75,000 75,000 75,000 75,000 23-216-56-00-5626 HANGING BASKETS - 1,496 2,000 427 2,000 2,000 2,000 2,000 2,000 23-216-56-00-5656 PROPERTY & BLDG MAINT SUPPLIES 17,997 36,642 25,000 18,000 25,000 25,000 25,000 25,000 25,000 23-216-60-00-6003 MATERIALS STORAGE BUILDING - - 250,000 235,663 - - - - - 23-216-60-00-6013 BEECHER CENTER - 320,386 - - - - - - - 23-216-60-00-6020 BUILDINGS & STRUCTURES - - 41,250 - - - - - - 23-216-99-00-9901 TRANSFER TO GENERAL 92,125 29,917 47,180 35,000 35,000 35,000 35,000 35,000 35,000 313,335 459,598 590,430 409,090 197,000 137,000 137,000 137,000 137,000 INVESTMENT EARNINGS STATE GRANTS - EDP WRIGLEY (RTE 47) 84 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription City-Wide Capital Expenditures 23-230-54-00-5405 BUILD PROGRAM 85,848 1,815 - - - - - - 23-230-54-00-5462 PROFESSIONAL SERVICES 5,318 2,360 5,000 5,000 5,000 5,000 5,000 5,000 5,000 23-230-54-00-5465 ENGINEERING SERVICES 35,063 58,195 - - - - - - - 23-230-54-00-5482 STREET LIGHTING - - 102,820 102,820 108,989 115,528 122,460 129,808 137,596 23-230-54-00-5497 PROPERTY TAX PAYMENT 8,054 1,239 - - - - - - - 23-230-54-00-5498 PAYING AGENT FEES 475 475 475 475 475 475 475 475 475 23-230-54-00-5499 BAD DEBT 1,420 685 1,500 1,500 1,500 1,500 1,500 1,500 1,500 23-230-56-00-5619 SIGNS - - 15,000 15,000 15,000 15,000 15,000 15,000 15,000 23-230-56-00-5632 ASPHALT PATCHING - - 35,000 20,000 35,000 35,000 35,000 35,000 35,000 23-230-56-00-5637 SIDEWALK CONSTRUCTION SUPPLIES 948 18,199 5,000 5,000 5,000 5,000 5,000 5,000 5,000 23-230-56-00-5642 STREET LIGHTING & OTHER SUPPLIES - - - - 45,000 45,000 45,000 45,000 45,000 23-230-60-00-6009 WRIGLEY (RTE 47) EXPANSION - 32,878 - - - - - - - 23-230-60-00-6012 MILL ROAD IMPROVEMENTS - 195,781 3,105,000 200,000 - 3,175,000 - - - 23-230-60-00-6014 BLACKBERRY WOODS 7,797 4,125 7,549 7,549 10,973 - - - - 23-230-60-00-6016 US 34 (CENTER / ELDAMAIN RD) PROJECT 19,500 127,534 110,226 100,000 110,000 - - - - 23-230-60-00-6019 BRISTOL BAY ACCESS ROAD 40,754 - - - - - - - - 23-230-60-00-6021 PAVILLION ROAD STREAMBANK STABILIZATION - 260 137,500 - - - - - - 23-230-60-00-6023 FOUNTAIN VILLAGE SUBDIVISION 19,346 99,284 - 82,231 38,599 38,598 - - - 23-230-60-00-6025 ROAD TO BETTER ROADS PROGRAM 761,759 69,633 80,000 98,000 312,500 96,000 96,000 96,000 96,000 23-230-60-00-6034 WHISPERING MEADOWS SUBDIVISION 2,762 974,071 22,500 8,000 - - - - - 23-230-60-00-6036 RAINTREE VILLAGE IMPROVEMENTS - - - 210,000 70,000 - - - - 23-230-60-00-6041 SIDEWALK REPLACEMENT PROGRAM - - - - 125,000 62,000 62,000 62,000 62,000 23-230-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT 675 - - - - - - - - 23-230-60-00-6058 ROUTE 71 (RTE 47 / RTE 126) PROJECT - 8,351 30,333 30,333 53,878 53,878 - - - 23-230-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT 78,682 84,854 90,981 77,000 27,000 - - - - 23-230-60-00-6063 ROUTE 47 (RTE 30 / WATER PARK WAY)- - - - - - - 111,467 111,467 23-230-60-00-6073 GAME FARM ROAD PROJECT 328,913 - - - - - - - - 23-230-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS 561,550 - - - - - - - - 23-230-60-00-6084 CENTER & COUNTRYSIDE IMPROVEMENTS 227,760 - - - - - - - - 23-230-60-00-6086 KENNEDY ROAD IMPROVEMENTS 391,763 404 - - - - - - - 23-230-60-00-6094 KENNEDY ROAD BIKE TRAIL 405,370 5,930 32,000 - 32,000 - - - - 23-230-60-00-6098 BRISTOL BAY SUBDIVISION - - - - - - - - 250,000 2014A Bond 23-230-78-00-8000 PRINCIPAL PAYMENT 190,000 190,000 195,000 195,000 200,000 200,000 210,000 210,000 220,000 23-230-78-00-8050 INTEREST PAYMENT 138,588 132,888 127,188 127,188 121,338 115,338 109,338 103,038 96,738 85 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Kendall County Loan - River Road Bridge 23-230-97-00-8000 PRINCIPAL PAYMENT 75,000 84,675 - - - - - - - 23-230-99-00-9951 TRANSFER TO WATER 65,241 65,030 104,906 104,906 103,895 104,558 104,209 104,627 104,034 3,452,586 2,158,666 4,207,978 1,390,002 1,421,147 4,067,875 810,982 923,915 1,184,810 Expenditures 3,765,921 2,618,264 4,798,408 1,799,092 1,618,147 4,204,875 947,982 1,060,915 1,321,810 Surplus(Deficit)(966,633) 240,530 (626,379) (257,992) (282,477) (126,511) 85,730 (22,536) (28,810) Fund Balance 388,897 629,429 (30,817) 371,437 88,960 (37,551) 48,179 25,643 (3,167) 86 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses & Permits 229,575 243,142 109,500 361,911 109,500 109,500 109,500 109,500 109,500 Fines & Forfeits 8,730 8,640 8,650 8,325 8,800 8,800 8,800 8,800 8,800 Charges for Service 201,102 232,472 86,368 91,530 289,059 286,131 433,814 284,156 283,855 Investment Earnings 596 862 850 2,199 1,000 1,000 1,000 1,000 1,000 Reimbursements - - - 50,000 43,000 50,000 - - - Miscellaneous 1,975 511 2,000 - 1,000 1,000 1,000 1,000 1,000 Other Financing Sources - 6,068 - 552,161 - - - - - Total Revenue 441,978 491,695 207,368 1,066,126 452,359 456,431 554,114 404,456 404,155 Police Capital Expenditures Contractual Services 18,485 5,013 8,750 8,750 8,750 8,750 8,750 8,750 8,750 Capital Outlay 182,317 150,707 69,000 64,000 150,000 130,000 195,000 130,000 130,000 Sub-Total Expenditures 200,802 155,720 77,750 72,750 158,750 138,750 203,750 138,750 138,750 General Government Capital Expenditures Supplies - 18,162 60,336 65,283 5,664 14,535 83,218 12,560 12,259 Capital Outlay - 44,985 - - - - - - - Sub-Total Expenditures - 63,147 60,336 65,283 5,664 14,535 83,218 12,560 12,259 Public Works Capital Expenditures Contractual Services 34,464 3,504 750 750 750 750 750 750 750 Supplies - - 2,000 - 1,000 1,000 1,000 1,000 1,000 Capital Outlay 20,821 41,932 208,000 208,000 230,000 126,000 140,000 126,000 126,000 Debt Service 70,815 72,778 75,524 66,677 69,396 69,396 69,396 69,396 69,396 Other Financing Uses - - - 531,617 - - - - - Sub-Total Expenditures 126,100 118,214 286,274 807,044 301,146 197,146 211,146 197,146 197,146 Parks & Rec Capital Expenditures Contractual Services 850 - 5,000 5,000 1,600 1,600 1,600 1,600 1,600 Capital Outlay 25,167 13,539 140,000 127,958 183,400 105,400 55,400 55,400 55,400 Debt Service 2,219 2,280 2,366 2,089 2,174 2,174 2,174 2,174 2,174 Other Financing Uses - - - 16,656 - - - - - Sub-Total Expenditures 28,236 15,819 147,366 151,703 187,174 109,174 59,174 59,174 59,174 Total Expenditures 355,138 352,900 571,726 1,096,780 652,734 459,605 557,288 407,630 407,329 Surplus (Deficit)86,840 138,795 (364,358) (30,654) (200,375) (3,174) (3,174) (3,174) (3,174) Police Capital Fund Balance - - - 56,106 - - - - - General Government Fund Balance - - - 450 450 450 450 450 450 Public Works Capital Fund Balance 37,930 91,907 6,435 81,095 - - - - - Parks & Rec Capital Fund Balance 319,316 404,135 257,366 327,737 264,563 261,389 258,215 255,041 251,867 Ending Fund Balance 357,246 496,042 263,801 465,388 265,013 261,839 258,665 255,491 252,317 This fund was created in Fiscal Year 2014, consolidating the Police Capital, Public Works Capital and Park & Recreation Capital funds. The General Government function was added in Fiscal Year 2019 to account for administrative vehicle and City-wide computer purchases. This fund primarily derives its revenue from monies collected from building permits and development fees, in addition to functional chargebacks. The revenue is primarily used to purchase vehicles and equipment for use in the operations of the Police, General Government, Public Works and Parks & Recreation Departments. Vehicle and Equipment Fund (25) $0 $200 $400 $600 ThousandsFund Balance 87 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Vehicle & Equipment - 25 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 51,511 63,225 30,000 92,500 30,000 30,000 30,000 30,000 30,000 25-000-42-00-4216 BUILD PROGRAM PERMITS 44,935 2,720 - - - - - - - 25-000-42-00-4217 WEATHER WARNING SIREN FEES 224 217 - 1,411 - - - - - 25-000-42-00-4218 ENGINEERING CAPITAL FEE 11,000 19,550 10,000 12,000 10,000 10,000 10,000 10,000 10,000 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 116,205 147,655 64,500 250,000 64,500 64,500 64,500 64,500 64,500 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 5,700 9,775 5,000 6,000 5,000 5,000 5,000 5,000 5,000 25-000-43-00-4315 8,130 7,994 8,000 7,500 8,000 8,000 8,000 8,000 8,000 25-000-43-00-4316 600 646 650 825 800 800 800 800 800 25-000-44-00-4418 MOWING INCOME 894 2,167 2,000 2,215 2,000 2,000 2,000 2,000 2,000 25-000-44-00-4419 COMMUNITY DEVELOPMENT CHARGEBACK - 44,985 - - - - - - - 25-000-44-00-4420 POLICE CHARGEBACK 130,208 77,158 24,032 24,032 63,844 99,950 164,950 99,950 99,950 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK - - - - 142,551 119,646 133,646 119,646 119,646 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 70,000 90,000 - - 75,000 50,000 50,000 50,000 50,000 25-000-44-00-4428 COMPUTER REPLACEMENT CHARGEBACK - 18,162 60,336 65,283 5,664 14,535 83,218 12,560 12,259 25-000-45-00-4522 350 862 850 1,050 1,000 1,000 1,000 1,000 1,000 25-000-45-00-4550 GAIN ON INVESTMENT 246 - - 1,149 - - - - - 25-000-46-00-4692 MISCELLANEOUS REIMB - PARK CAPITAL - - - 50,000 43,000 50,000 - - - 25-000-48-00-4852 MISCELLANEOUS INCOME - POLICE CAPITAL 214 412 - - - - - - - 25-000-48-00-4854 MISCELLANEOUS INCOME - PW CAPITAL 1,761 99 2,000 - 1,000 1,000 1,000 1,000 1,000 25-000-48-00-4855 MISCELLANEOUS INCOME - PARK CAPITAL - - - - - - - - - 25-000-49-00-4906 LOAN ISSUANCE - - - 548,273 - - - - - 25-000-49-00-4910 SALE OF CAPITAL ASSETS - GEN GOV - - - 450 - - - - - 25-000-49-00-4920 SALE OF CAPITAL ASSETS - POLICE CAPITAL - 6,068 - 2,588 - - - - - 25-000-49-00-4921 SALE OF CAPITAL ASSETS - PW CAPITAL - - - 400 - - - - - 25-000-49-00-4922 SALE OF CAPITAL ASSETS - PARK CAPITAL - - - 450 - - - - - Revenue 441,978 491,695 207,368 1,066,126 452,359 456,431 554,114 404,456 404,155 Police Capital 25-205-54-00-5405 BUILD PROGRAM 9,915 - - - - - - - - 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 8,570 5,013 8,750 8,750 8,750 8,750 8,750 8,750 8,750 25-205-60-00-6060 EQUIPMENT 28,278 - 5,000 - - - - - - 25-205-60-00-6070 154,039 150,707 64,000 64,000 150,000 130,000 195,000 130,000 130,000 200,802 155,720 77,750 72,750 158,750 138,750 203,750 138,750 138,750 General Government Capital 25-212-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 18,162 60,336 65,283 5,664 14,535 83,218 12,560 12,259 25-212-60-00-6070 - 44,985 - - - - - - - - 63,147 60,336 65,283 5,664 14,535 83,218 12,560 12,259 Public Works Capital INVESTMENT EARNINGS - PARK CAPITAL DUI FINES VEHICLES VEHICLES ELECTRONIC CITATION FEES 88 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 25-215-54-00-5405 BUILD PROGRAM 34,170 2,720 - - - - - - - 25-215-54-00-5448 FILING FEES 294 784 750 750 750 750 750 750 750 25-215-56-00-5620 OPERATING SUPPLIES - - 2,000 - 1,000 1,000 1,000 1,000 1,000 25-215-60-00-6060 EQUIPMENT - 8,435 7,000 7,000 130,000 6,000 20,000 6,000 6,000 25-215-60-00-6070 20,821 33,497 201,000 201,000 100,000 120,000 120,000 120,000 120,000 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 43,303 43,922 44,429 42,853 51,612 53,527 53,527 55,514 57,544 25-215-92-00-8050 INTEREST PAYMENT 27,512 28,856 31,095 23,824 17,784 15,869 15,869 13,882 11,852 25-215-99-00-9960 PAYMENT TO ESCROW AGENT - - - 531,617 - - - - - 126,100 118,214 286,274 807,044 301,146 197,146 211,146 197,146 197,146 Parks & Recreation Capital 25-225-54-00-5405 BUILD PROGRAM 850 - - - - - - - - 25-225-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 5,000 5,000 1,600 1,600 1,600 1,600 1,600 25-225-60-00-6010 PARK IMPROVEMENTS - - - 50,000 43,000 50,000 - - - 25-225-60-00-6013 BEECHER CENTER PARK - - - - 50,000 - - - - 25-225-60-00-6020 BUILDING & STRUCTURES - - 20,000 10,000 10,000 - - - - 25-225-60-00-6060 EQUIPMENT 5,264 13,539 50,000 - 10,400 5,400 5,400 5,400 5,400 25-225-60-00-6070 VEHICLES 19,903 - 70,000 67,958 70,000 50,000 50,000 50,000 50,000 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 1,357 1,376 1,392 1,343 1,617 1,677 1,677 1,739 1,803 25-225-92-00-8050 INTEREST PAYMENT 862 904 974 746 557 497 497 435 371 25-225-99-00-9960 PAYMENT TO ESCROW AGENT - - - 16,656 - - - - - 28,236 15,819 147,366 151,703 187,174 109,174 59,174 59,174 59,174 Expenditures 355,138 352,900 571,726 1,096,780 652,734 459,605 557,288 407,630 407,329 Surplus(Deficit)86,840 138,795 (364,358) (30,654) (200,375) (3,174) (3,174) (3,174) (3,174) - - - 56,106 - - - - - - - - 450 450 450 450 450 450 37,930 91,907 6,435 81,095 - - - - - 319,316 404,135 257,366 327,737 264,563 261,389 258,215 255,041 251,867 Fund Balance 357,246 496,042 263,801 465,388 265,013 261,839 258,665 255,491 252,317 VEHICLES Fund Balance - Public Works Capital Fund Balance - Police Capital Fund Balance - Parks & Rec Capital Fund Balance - General Government 89 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses & Permits 11,303 8,944 4,646 8,200 8,000 8,000 8,000 - - Other Financing Sources 309,972 315,781 319,379 315,825 315,225 321,375 322,075 - - Total Revenue 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - Expenditures Contractual Services 1,525 475 475 475 475 475 475 - - Debt Service 319,750 324,250 323,550 323,550 322,750 328,900 329,600 - - Total Expenditures 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - Surplus (Deficit)- - - - - - - - - Ending Fund Balance - - - - - - - - - Debt Service Fund (42) The Debt Service Fund accumulates monies for payment of the 2014B bonds, which refinanced the 2005A bonds. The 2005A bonds were originally issued to finance road improvement projects. $0 $0 $0 $0 $0 $0 ThousandsFund Balance 90 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Debt Service - 42 42-000-42-00-4208 RECAPTURE FEES - WATER & SEWER 10,253 8,944 4,646 8,200 8,000 8,000 8,000 - - 42-000-42-00-4216 BUILD PROGRAM PERMITS 1,050 - - - - - - - - 42-000-49-00-4901 TRANSFER FROM GENERAL 309,972 315,781 319,379 315,825 315,225 321,375 322,075 - - Revenue 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - 42-420-54-00-5405 BUILD PROGRAM 1,050 - - - - - - - - 42-420-54-00-5498 PAYING AGENT FEES 475 475 475 475 475 475 475 - - 2014B Refunding Bond 42-420-79-00-8000 PRINCIPAL PAYMENT 275,000 285,000 290,000 290,000 295,000 310,000 320,000 - - 42-420-79-00-8050 INTEREST PAYMENT 44,750 39,250 33,550 33,550 27,750 18,900 9,600 - - Expenditures 321,275 324,725 324,025 324,025 323,225 329,375 330,075 - - Surplus(Deficit)- - - - - - - - - Fund Balance - - - - - - - - - 91 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses & Permits 165,755 27,465 - - - - - - - Charges for Service 4,489,995 4,529,887 4,401,300 4,337,650 4,350,250 4,518,263 4,694,427 4,879,148 5,072,855 Investment Earnings 11,727 19,100 23,851 31,193 22,557 16,125 14,255 32,108 52,693 Reimbursements 388 15,659 - 3,000 - - - - - Miscellaneous 61,221 62,943 95,999 97,881 100,260 101,000 102,457 104,129 105,845 Other Financing Sources 139,116 142,707 178,781 179,681 179,020 180,233 177,859 178,752 173,559 Total Revenue 4,868,202 4,797,761 4,699,931 4,649,405 4,652,087 4,815,621 4,988,998 5,194,137 5,404,952 Expenses Salaries 412,773 392,273 519,935 418,000 509,530 513,256 527,394 541,956 556,955 Benefits 246,029 202,514 263,064 212,184 242,997 256,208 272,261 289,223 305,943 Contractual Services 872,119 805,723 813,799 871,820 1,079,661 988,753 969,869 985,464 1,001,704 Supplies 327,921 332,310 393,281 370,300 359,273 363,342 373,949 385,087 396,782 Capital Outlay 889,684 583,333 1,428,146 945,470 1,333,243 1,399,243 1,532,905 1,070,000 1,048,000 Debt Service 1,343,250 1,532,844 2,361,500 2,361,500 2,305,935 1,815,830 1,654,108 714,373 702,673 Other Financing Uses 1,018,308 - - - - - - - - Total Expenses 5,110,084 3,848,997 5,779,725 5,179,274 5,830,639 5,336,632 5,330,486 3,986,103 4,012,057 Surplus (Deficit)(241,882) 948,764 (1,079,794) (529,869) (1,178,552) (521,011) (341,488) 1,208,034 1,392,895 Ending Fund Balance Equivalent 2,584,259 3,533,027 1,952,155 3,003,158 1,824,606 1,303,595 962,107 2,170,141 3,563,036 50.57%91.79%33.78%57.98%31.29%24.43%18.05%54.44%88.81% The Water Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. Water Fund (51) $0 $1,000 $2,000 $3,000 $4,000 ThousandsFund Balance Equivalent 92 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Water - 51 51-000-42-00-4216 BUILD PROGRAM PERMITS 165,755 27,465 - - - - - - - 51-000-44-00-4424 WATER SALES 3,094,564 3,117,978 3,228,300 2,980,000 3,129,000 3,285,450 3,449,723 3,622,209 3,803,319 51-000-44-00-4425 BULK WATER SALES 4,250 550 5,000 12,650 5,000 5,000 5,000 5,000 5,000 51-000-44-00-4426 LATE PENALTIES - WATER 116,805 111,720 110,000 125,000 131,250 137,813 144,704 151,939 159,536 51-000-44-00-4430 WATER METER SALES 127,345 157,475 60,000 125,000 60,000 60,000 60,000 60,000 60,000 51-000-44-00-4440 WATER INFRASTRUCTURE FEE 749,613 775,984 768,000 795,000 795,000 800,000 805,000 810,000 815,000 51-000-44-00-4450 WATER CONNECTION FEES 397,418 366,180 230,000 300,000 230,000 230,000 230,000 230,000 230,000 51-000-45-00-4500 10,296 19,100 23,851 24,500 22,557 16,125 14,255 32,108 52,693 51-000-45-00-4550 GAIN ON INVESTMENT 1,431 - - 6,693 - - - - - 51-000-46-00-4690 REIMB - MISCELLANEOUS 388 15,659 - 3,000 - - - - - 51-000-48-00-4820 RENTAL INCOME 61,082 61,798 95,749 97,500 100,010 100,750 102,207 103,879 105,595 51-000-48-00-4850 MISCELLANEOUS INCOME 139 1,145 250 381 250 250 250 250 250 51-000-49-00-4910 SALE OF CAPITAL ASSETS - - - 900 - - - - - 51-000-49-00-4923 TRANSFER FROM CITY-WIDE CAPITAL 65,241 65,032 104,906 104,906 103,895 104,558 104,209 104,627 104,034 51-000-49-00-4952 TRANSFER FROM SEWER 73,875 77,675 73,875 73,875 75,125 75,675 73,650 74,125 69,525 Revenue 4,868,202 4,797,761 4,699,931 4,649,405 4,652,087 4,815,621 4,988,998 5,194,137 5,404,952 Water Operations 51-510-50-00-5010 SALARIES & WAGES 394,263 375,615 477,935 395,000 457,530 471,256 485,394 499,956 514,955 51-510-50-00-5015 PART-TIME SALARIES 11,532 5,328 30,000 11,000 30,000 30,000 30,000 30,000 30,000 51-510-50-00-5020 OVERTIME 6,978 11,330 12,000 12,000 22,000 12,000 12,000 12,000 12,000 51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION 42,915 39,059 44,948 45,000 54,251 55,333 58,394 61,435 63,235 51-510-52-00-5214 FICA CONTRIBUTION 30,192 28,530 37,702 32,000 37,576 38,703 39,864 41,060 42,292 51-510-52-00-5216 GROUP HEALTH INSURANCE 134,779 97,544 137,566 96,530 109,259 118,000 127,440 137,635 148,646 51-510-52-00-5222 GROUP LIFE INSURANCE 705 458 560 489 543 548 553 559 565 51-510-52-00-5223 DENTAL INSURANCE 8,808 7,033 9,354 6,985 7,278 7,642 8,024 8,425 8,846 51-510-52-00-5224 VISION INSURANCE 1,218 1,034 1,344 1,034 1,129 1,163 1,198 1,234 1,271 51-510-52-00-5230 UNEMPLOYMENT INSURANCE 671 1,559 2,000 2,000 2,000 2,000 2,000 2,000 2,000 51-510-52-00-5231 LIABILITY INSURANCE 26,741 27,297 29,590 28,146 30,961 32,819 34,788 36,875 39,088 51-510-54-00-5401 ADMINISTRATIVE CHARGEBACK 108,154 111,629 118,631 118,631 124,903 128,650 132,510 136,485 140,580 51-510-54-00-5405 BUILD PROGRAM 165,755 27,465 - - - - - - - 51-510-54-00-5412 TRAINING & CONFERENCES 2,515 2,251 6,500 6,500 9,200 8,200 8,200 8,200 8,200 51-510-54-00-5415 TRAVEL & LODGING 732 1,278 2,000 2,000 4,000 3,000 3,000 3,000 3,000 51-510-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 316 10,408 10,408 - - 11,797 - - 51-510-54-00-5426 PUBLISHING & ADVERTISING 932 1,359 500 500 500 500 500 500 500 51-510-54-00-5429 WATER SAMPLES 5,894 5,192 8,000 8,000 8,000 8,000 10,000 8,000 8,000 51-510-54-00-5430 PRINTING & DUPLICATING 2,814 2,698 3,250 3,250 3,250 3,250 3,250 3,250 3,250 51-510-54-00-5440 TELECOMMUNICATIONS 33,832 32,084 35,000 40,000 40,000 40,000 40,000 40,000 40,000 51-510-54-00-5445 TREATMENT FACILITY SERVICES 136,286 179,222 145,000 200,000 255,000 230,000 230,000 210,000 200,000 INVESTMENT EARNINGS 93 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 51-510-54-00-5448 FILING FEES 1,901 2,696 3,000 3,000 3,000 3,000 3,000 3,000 3,000 51-510-54-00-5452 POSTAGE & SHIPPING 17,723 15,815 19,000 19,000 19,000 19,000 19,000 19,000 19,000 51-510-54-00-5460 DUES & SUBSCRIPTIONS 1,169 478 1,800 1,800 2,500 2,500 2,500 2,500 2,500 51-510-54-00-5462 PROFESSIONAL SERVICES 36,863 96,790 65,000 85,000 155,000 148,750 92,500 92,500 92,500 51-510-54-00-5465 ENGINEERING SERVICES 39,975 17,271 37,500 28,000 85,000 5,000 5,000 30,000 30,000 51-510-54-00-5480 UTILITIES 279,411 284,677 303,709 292,000 309,520 328,091 347,776 368,643 390,762 51-510-54-00-5483 JULIE SERVICES 5,954 2,190 3,000 3,000 3,000 3,000 3,000 3,000 3,000 51-510-54-00-5485 RENTAL & LEASE PURCHASE 929 1,040 1,700 1,700 1,700 1,700 1,700 1,700 1,700 51-510-54-00-5488 OFFICE CLEANING 1,164 1,020 1,051 731 788 812 836 861 887 51-510-54-00-5490 VEHICLE MAINTENANCE SERVICES 5,930 12,403 12,000 12,000 12,000 12,000 12,000 12,000 12,000 51-510-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 15,023 2,421 25,000 25,000 32,000 32,000 32,000 32,000 32,000 51-510-54-00-5498 PAYING AGENT FEES 1,888 1,888 1,750 1,300 1,300 1,300 1,300 825 825 51-510-54-00-5499 BAD DEBT 7,275 3,540 10,000 10,000 10,000 10,000 10,000 10,000 10,000 51-510-56-00-5600 WEARING APPAREL 6,837 2,026 5,100 5,100 5,000 5,000 5,000 5,000 5,000 51-510-56-00-5620 OPERATING SUPPLIES 3,366 5,793 10,500 10,500 16,000 11,000 11,000 11,000 11,000 51-510-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 2,416 1,547 2,500 2,500 2,500 2,500 2,500 2,500 2,500 51-510-56-00-5630 SMALL TOOLS & EQUIPMENT 1,365 583 4,000 4,000 4,000 4,000 4,000 4,000 4,000 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 159,093 158,763 218,438 170,000 178,500 187,425 196,796 206,636 216,968 51-510-56-00-5640 REPAIR & MAINTENANCE 15,183 5,942 27,500 27,500 27,500 27,500 27,500 27,500 27,500 51-510-56-00-5664 METERS & PARTS 117,151 136,571 100,000 127,500 100,000 100,000 100,000 100,000 100,000 51-510-56-00-5665 JULIE SUPPLIES 693 380 1,200 1,200 2,233 1,200 1,200 1,200 1,200 51-510-56-00-5695 GASOLINE 21,817 20,705 24,043 22,000 23,540 24,717 25,953 27,251 28,614 51-510-60-00-6011 PROPERTY ACQUISITION - - - - - - - 200,000 200,000 51-510-60-00-6015 WATER TOWER PAINTING - - - - 18,000 495,000 477,000 - - 51-510-60-00-6022 WELL REHABILITATIONS 264,985 119,204 165,000 7,796 - 176,000 187,000 - - 51-510-60-00-6025 ROAD TO BETTER ROADS PROGRAM 272,423 15,564 569,000 635,000 634,000 483,000 548,000 863,000 841,000 51-510-60-00-6034 WHISPERING MEADOWS SUBDIVISION 115 42,560 - 750 - - - - - 51-510-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT 26,676 14,939 21,608 17,000 7,700 - - - - 51-510-60-00-6060 EQUIPMENT 8,825 - 400,000 77,386 500,300 7,000 7,000 7,000 7,000 51-510-60-00-6066 RTE 71 WATERMAIN REPLACEMENT 44,904 288,136 42,166 42,166 12,871 12,871 - - - 51-510-60-00-6070 VEHICLES - 44,877 - - 90,000 - 100,000 - - 51-510-60-00-6079 ROUTE 47 EXPANSION 197,544 58,053 45,372 45,372 45,372 45,372 18,905 - - 51-510-60-00-6081 CATION EXCHANGE MEDIA REPLACEMENT - - 185,000 120,000 25,000 180,000 195,000 - - 51-510-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS 74,212 - - - - - - - - 2015A Bond 51-510-77-00-8000 PRINCIPAL PAYMENT 113,991 117,668 290,483 290,483 297,837 312,545 323,576 338,284 349,315 51-510-77-00-8050 INTEREST PAYMENT 161,055 156,496 151,787 151,787 140,167 128,254 115,752 102,809 89,278 94 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Debt Service - 2016 Refunding Bond 51-510-85-00-8000 PRINCIPAL PAYMENT 430,000 470,000 1,470,000 1,470,000 1,475,000 1,040,000 915,000 - - 51-510-85-00-8050 INTEREST PAYMENT 248,124 195,250 176,450 176,450 117,650 58,650 27,450 - - Debt Service - 2003 Debt Certificates 51-510-86-00-8000 PRINCIPAL PAYMENT 100,000 300,000 - - - - - - - 51-510-86-00-8050 INTEREST EXPENSE 17,300 13,050 - - - - - - - Debt Service - IEPA Loan L17-156300 51-510-89-00-8000 PRINCIPAL PAYMENT 99,361 101,860 104,423 104,423 107,050 109,743 112,503 115,333 118,235 51-510-89-00-8050 INTEREST EXPENSE 25,669 23,170 20,607 20,607 17,981 15,288 12,527 9,697 6,795 Debt Service - 2014C Refunding Bond 51-510-94-00-8000 PRINCIPAL PAYMENT 120,000 130,000 125,000 125,000 130,000 135,000 135,000 140,000 135,000 51-510-94-00-8050 INTEREST PAYMENT 27,750 25,350 22,750 22,750 20,250 16,350 12,300 8,250 4,050 51-510-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL 1,018,308 - - - - - - - - Expenses 5,110,084 3,848,997 5,779,725 5,179,274 5,830,639 5,336,632 5,330,486 3,986,103 4,012,057 Surplus(Deficit)(241,882) 948,764 (1,079,794) (529,869) (1,178,552) (521,011) (341,488) 1,208,034 1,392,895 Fund Balance Equiv 2,584,259 3,533,027 1,952,155 3,003,158 1,824,606 1,303,595 962,107 2,170,141 3,563,036 50.57%91.79%33.78%57.98%31.29%24.43%18.05%54.44%88.81% 95 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses & Permits 93,000 18,000 - - - - - - - Charges for Service 1,595,338 1,534,159 1,567,500 1,615,600 1,635,650 1,671,396 1,708,064 1,745,682 1,784,278 Investment Earnings 24,274 9,679 7,149 39,959 7,473 7,419 11,872 19,659 24,853 Reimbursements 54 4,885 - 3,961 - - - - - Other Financing Sources 1,137,166 856,583 575,030 575,030 174,744 586,749 994,479 1,134,606 1,136,806 Total Revenue 2,849,832 2,423,306 2,149,679 2,234,550 1,817,867 2,265,564 2,714,415 2,899,947 2,945,937 Expenses Salaries 224,215 192,724 270,946 205,940 256,061 263,578 271,320 279,295 287,509 Benefits 111,531 96,011 164,060 122,580 149,064 158,425 168,840 179,887 190,965 Contractual Services 221,111 145,994 240,935 182,007 234,411 181,863 182,558 176,603 179,805 Supplies 45,902 60,342 62,650 62,650 68,256 65,925 67,187 68,512 69,904 Capital Outlay 228,179 235,161 350,861 238,438 204,361 223,711 449,370 460,000 660,000 Developer Commitments 34,888 35,938 30,721 31,500 - - - - - Debt Service 1,877,110 1,880,265 1,352,307 1,352,307 1,300,798 1,300,780 1,299,024 1,134,606 1,136,806 Other Financing Uses 73,875 77,675 73,875 73,875 75,125 75,675 73,650 74,125 69,525 Total Expenses 2,816,811 2,724,110 2,546,355 2,269,297 2,288,076 2,269,957 2,511,949 2,373,028 2,594,514 Surplus (Deficit)33,021 (300,804) (396,676) (34,747) (470,209) (4,393) 202,466 526,919 351,423 Ending Fund Balance Equivalent 1,411,053 1,110,251 705,765 1,075,504 605,295 600,902 803,368 1,330,287 1,681,710 50.09%40.76%27.72%47.39%26.45%26.47%31.98%56.06%64.82% Sewer Fund (52) The Sewer Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for improvement and expansion of the sanitary sewer infrastructure while the operational side allows the City to service and maintain sanitary sewer systems. $0 $500 $1,000 $1,500 $2,000 ThousandsFund Balance Equivalent 96 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Sewer - 52 52-000-42-00-4216 BUILD PROGRAM PERMITS 93,000 18,000 - - - - - - - 52-000-44-00-4435 SEWER MAINTENANCE FEES 910,828 970,506 979,200 995,000 1,024,850 1,055,596 1,087,264 1,119,882 1,153,478 52-000-44-00-4440 SEWER INFRASTRUCTURE FEE 363,038 375,560 370,000 385,000 390,000 395,000 400,000 405,000 410,000 52-000-44-00-4455 SW CONNECTION FEES - OPERATIONS 105,005 89,378 23,300 72,500 23,300 23,300 23,300 23,300 23,300 52-000-44-00-4456 SW CONNECTION FEES - CAPITAL 198,700 82,800 180,000 145,000 180,000 180,000 180,000 180,000 180,000 52-000-44-00-4462 LATE PENALTIES - SEWER 15,057 15,537 15,000 17,500 17,500 17,500 17,500 17,500 17,500 52-000-44-00-4465 RIVER CROSSING FEES 2,710 378 - 600 - - - - - 52-000-45-00-4500 17,550 9,679 7,149 8,500 7,473 7,419 11,872 19,659 24,853 52-000-45-00-4550 GAIN ON INVESTMENT 6,724 - - 31,459 - - - - - 52-000-46-00-4690 54 4,885 - 3,961 - - - - - 52-000-49-00-4901 TRANSFER FROM GENERAL 1,137,166 856,583 575,030 575,030 174,744 586,749 994,479 1,134,606 1,136,806 Revenue 2,849,832 2,423,306 2,149,679 2,234,550 1,817,867 2,265,564 2,714,415 2,899,947 2,945,937 Sewer Operations 52-520-50-00-5010 SALARIES & WAGES 223,926 192,436 265,446 200,000 250,561 258,078 265,820 273,795 282,009 52-520-50-00-5015 PART-TIME SALARIES - 112 5,000 5,440 5,000 5,000 5,000 5,000 5,000 52-520-50-00-5020 OVERTIME 289 176 500 500 500 500 500 500 500 52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 24,177 19,737 24,399 21,000 28,403 29,607 31,266 32,915 33,901 52-520-52-00-5214 FICA CONTRIBUTION 16,847 14,273 19,031 16,000 18,509 19,064 19,636 20,225 20,832 52-520-52-00-5216 GROUP HEALTH INSURANCE 51,511 43,862 98,202 65,544 80,306 86,730 93,668 101,161 109,254 52-520-52-00-5222 GROUP LIFE INSURANCE 371 212 314 336 314 317 320 323 326 52-520-52-00-5223 DENTAL INSURANCE 4,239 3,367 6,433 4,644 5,021 5,272 5,536 5,813 6,104 52-520-52-00-5224 VISION INSURANCE 594 493 879 647 736 758 781 804 828 52-520-52-00-5230 UNEMPLOYMENT INSURANCE 353 820 750 750 750 750 750 750 750 52-520-52-00-5231 LIABILITY INSURANCE 13,439 13,247 14,052 13,659 15,025 15,927 16,883 17,896 18,970 52-520-54-00-5401 ADMINISTRATIVE CHARGEBACK 38,925 40,176 42,696 42,696 44,953 46,302 47,691 49,122 50,596 52-520-54-00-5405 BUILD PROGRAM 93,000 18,000 - - - - - - - 52-520-54-00-5412 TRAINING & CONFERENCES 1,180 277 2,500 2,500 3,500 3,400 3,400 3,400 3,400 52-520-54-00-5415 TRAVEL & LODGING 344 1,308 2,000 2,000 3,000 3,000 3,000 3,000 3,000 52-520-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 316 8,258 8,258 - - 9,017 - - 52-520-54-00-5430 PRINTING & DUPLICATING 1,307 1,286 1,500 1,500 1,500 1,500 1,500 1,500 1,500 52-520-54-00-5440 TELECOMMUNICATIONS 8,667 8,307 9,000 9,000 13,500 13,500 13,500 13,500 13,500 52-520-54-00-5444 LIFT STATION SERVICES 20,727 14,783 75,000 26,000 64,000 20,000 20,000 20,000 20,000 52-520-54-00-5462 PROFESSIONAL SERVICES 14,638 18,260 43,000 33,000 45,500 34,250 23,000 23,000 23,000 52-520-54-00-5480 UTILITIES 20,081 13,748 22,472 22,472 23,820 25,249 26,764 28,370 30,072 52-520-54-00-5483 JULIE SERVICES - 2,190 3,000 3,000 3,000 3,000 3,000 3,000 3,000 52-520-54-00-5485 RENTAL & LEASE PURCHASE 662 1,031 1,000 1,100 1,100 1,100 1,100 1,100 1,100 52-520-54-00-5488 OFFICE CLEANING 729 737 759 731 788 812 836 861 887 INVESTMENT EARNINGS REIMB - MISCELLANEOUS 97 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 52-520-54-00-5490 VEHICLE MAINTENANCE SERVICES 1,643 12,605 10,000 10,000 10,000 10,000 10,000 10,000 10,000 52-520-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 15,072 11,030 16,000 16,000 16,000 16,000 16,000 16,000 16,000 52-520-54-00-5498 PAYING AGENT FEES 1,277 689 750 750 750 750 750 750 750 52-520-54-00-5499 BAD DEBT 2,859 1,251 3,000 3,000 3,000 3,000 3,000 3,000 3,000 52-520-56-00-5600 WEARING APPAREL 3,965 2,289 3,980 3,980 3,980 3,980 3,980 3,980 3,980 52-520-56-00-5610 OFFICE SUPPLIES 1,029 870 1,000 1,000 1,000 1,000 1,000 1,000 1,000 52-520-56-00-5613 LIFT STATION MAINTENANCE 8,006 19,361 8,000 8,000 8,000 8,000 8,000 8,000 8,000 52-520-56-00-5620 OPERATING SUPPLIES 4,516 5,332 9,000 9,000 12,000 9,500 9,500 9,500 9,500 52-520-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 5,356 8,968 10,000 10,000 10,000 10,000 10,000 10,000 10,000 52-520-56-00-5630 SMALL TOOLS & EQUIPMENT 711 775 2,000 2,000 2,000 2,000 2,000 2,000 2,000 52-520-56-00-5640 REPAIR & MAINTENANCE 2,243 2,497 5,000 5,000 5,000 5,000 5,000 5,000 5,000 52-520-56-00-5665 JULIE SUPPLIES - 380 1,200 1,200 2,233 1,200 1,200 1,200 1,200 52-520-56-00-5695 GASOLINE 20,076 19,870 22,470 22,470 24,043 25,245 26,507 27,832 29,224 52-520-60-00-6001 SCADA SYSTEM - - 67,000 45,000 67,000 67,000 - - - 52-520-60-00-6025 ROAD TO BETTER ROADS PROGRAM 160,219 134,529 137,000 62,000 - - 440,000 460,000 660,000 52-520-60-00-6034 WHISPERING MEADOWS SUBDIVISION 172 73,554 - 300 - - - - - 52-520-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT 4,213 978 11,373 650 650 - - - - 52-520-60-00-6060 EQUIPMENT - - - - 80,000 - - - - 52-520-60-00-6066 RTE 71 SANITARY SEWER REPLACEMENT 4,560 574 63,000 63,000 34,223 34,223 - - - 52-520-60-00-6070 VEHICLES - - 50,000 45,000 - 100,000 - - - 52-520-60-00-6079 ROUTE 47 EXPANSION 59,015 25,526 22,488 22,488 22,488 22,488 9,370 - - 52-520-75-00-7500 LENNAR - RAINTREE SEWER RECAPTURE 34,888 35,938 30,721 31,500 - - - - - Debt Service - 2004B Bond 52-520-84-00-8000 PRINCIPAL PAYMENT 435,000 455,000 - - - - - - - 52-520-84-00-8050 INTEREST EXPENSE 35,600 18,200 - - - - - - - Debt Service - 2003A IRBB Debt Certificates 52-520-90-00-8000 PRINCIPAL PAYMENT 120,000 130,000 135,000 135,000 140,000 150,000 155,000 - - 52-520-90-00-8050 INTEREST EXPENSE 42,293 36,233 29,668 29,668 22,850 15,710 8,060 - - Debt Service - 2011 Refunding Bond 52-520-92-00-8000 PRINCIPAL PAYMENT 780,000 810,000 845,000 845,000 885,000 920,000 960,000 1,000,000 1,045,000 52-520-92-00-8050 INTEREST EXPENSE 357,166 323,782 289,114 289,114 252,948 215,070 175,964 134,606 91,806 Debt Service - IEPA Loan L17-115300 52-520-96-00-8000 PRINCIPAL PAYMENT 100,952 103,619 52,832 52,832 - - - - - 52-520-96-00-8050 INTEREST EXPENSE 6,099 3,431 693 693 - - - - - 52-520-99-00-9951 TRANSFER TO WATER 73,875 77,675 73,875 73,875 75,125 75,675 73,650 74,125 69,525 Expenses 2,816,811 2,724,110 2,546,355 2,269,297 2,288,076 2,269,957 2,511,949 2,373,028 2,594,514 Surplus(Deficit)33,021 (300,804) (396,676) (34,747) (470,209) (4,393) 202,466 526,919 351,423 Fund Balance Equiv 1,411,053 1,110,251 705,765 1,075,504 605,295 600,902 803,368 1,330,287 1,681,710 50.09%40.76%27.72%47.39%26.45%26.47%31.98%56.06%64.82% 98 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Intergovernmental - 702,474 - - - - - - - Licenses & Permits 1,505 - - - - - - - - Reimbursements 5,701 - - - - - - - - Land Cash Contributions 125,491 161,691 58,435 38,876 33,858 25,760 24,354 5,454 5,454 Miscellaneous - 3,426 - - - - - - - Other Financing Sources 2,503 - - - - - - - - Total Revenue 135,200 867,591 58,435 38,876 33,858 25,760 24,354 5,454 5,454 Expenditures Contractual Services 1,505 4,795 4,850 5,035 5,287 5,551 5,829 6,120 6,426 Capital Outlay 662,215 372,760 100,000 100,000 145,000 74,000 - - - Total Expenditures 663,720 377,555 104,850 105,035 150,287 79,551 5,829 6,120 6,426 Surplus (Deficit)(528,520) 490,036 (46,415) (66,159) (116,429) (53,791) 18,525 (666) (972) Ending Fund Balance (278,204) 211,832 62,362 145,673 29,244 (24,547) (6,022) (6,688) (7,660) Land-Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions. Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community’s recreation needs at a lower cost to the City. Land Cash Fund (72) ($400) ($200) $0 $200 $400 ThousandsFund Balance 99 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Land Cash - 72 72-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK - 312,671 - - - - - - - 72-000-41-00-4186 OSLAD GRANT - BRISTOL BAY - 389,803 - - - - - - - 72-000-42-00-4216 BUILD PROGRAM PERMITS 1,505 - - - - - - - - 72-000-46-00-4655 REIMB - GRANDE RESERVE PARK 5,701 - - - - - - - - 72-000-47-00-4701 WHITE OAK - - - 1,406 1,406 1,406 - - - 72-000-47-00-4702 WHISPERING MEADOWS - - - - 4,699 4,699 4,699 - - 72-000-47-00-4703 AUTUMN CREEK - 3,003 6,606 6,006 - - - - - 72-000-47-00-4704 BLACKBERRY WOODS 17,614 10,795 15,909 568 1,932 1,932 1,932 1,932 1,932 72-000-47-00-4706 CALEDONIA 39,261 32,214 16,341 16,341 4,698 4,698 4,698 - - 72-000-47-00-4707 RIVER'S EDGE 671 - - - 671 - - - - 72-000-47-00-4708 COUNTRY HILLS 6,152 769 8,000 4,000 4,358 4,358 4,358 - - 72-000-47-00-4709 SALEK 3,213 - - - - - - - - 72-000-47-00-4711 FOX HIGHLANDS - - - - 3,298 - - - - 72-000-47-00-4722 GC HOUSING (ANTHONY'S PLACE)- 97,162 - - - - - - - 72-000-47-00-4723 WINDETT RIDGE 50,000 10,000 - - - - - - - 72-000-47-00-4724 KENDALL MARKETPLACE 162 1,133 2,024 1,000 2,752 - - - - 72-000-47-00-4725 HEARTLAND MEADOWS - - - - 3,522 3,522 3,522 3,522 3,522 72-000-47-00-4726 KENDALLWOOD ESTATES - - - - - - - - - 72-000-47-00-4727 CIMARRON RIDGE - - - - 1,377 - - - - 72-000-47-00-4736 BRIARWOOD 8,418 6,615 9,555 9,555 5,145 5,145 5,145 - - 72-000-48-00-4850 MISCELLANEOUS INCOME - 3,426 - - - - - - - 72-000-49-00-4910 SALE OF CAPITAL ASSETS 2,503 - - - - - - - - Revenue 135,200 867,591 58,435 38,876 33,858 25,760 24,354 5,454 5,454 72-720-54-00-5405 BUILD PROGRAM 1,505 - - - - - - - - 72-720-54-00-5485 RENTAL & LEASE PURCHASE - 4,795 4,850 5,035 5,287 5,551 5,829 6,120 6,426 72-720-60-00-6010 PARK IMPROVEMENTS - 267,479 - - - - - - - 72-720-60-00-6013 BEECHER CENTER PARK - - - - 105,000 - - - - 72-720-60-00-6014 BLACKBERRY WOODS - - - - - - - - - 72-720-60-00-6029 CALEDONIA PARK - - - 60,000 25,000 - - - - 72-720-60-00-6040 PRESTWICK - - - - - 74,000 - - - 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 384,922 6,483 - - - - - - - 72-720-60-00-6045 RIVERFRONT PARK 276,616 41,228 - - - - - - - 72-720-60-00-6046 GRANDE RESERVE PARK 677 - 25,000 - - - - - - 72-720-60-00-6047 AUTUMN CREEK - - 50,000 40,000 10,000 - - - - 72-720-60-00-6049 RAINTREE PARK C - - 25,000 - - - - - - 100 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 72-720-60-00-6067 BLACKBERRY CREEK NATURE PRESERVE - - - - 5,000 - - - - 72-720-60-00-6069 WINDETT RIDGE PARK - 57,570 - - - - - - - Expenditures 663,720 377,555 104,850 105,035 150,287 79,551 5,829 6,120 6,426 Surplus(Deficit)(528,520) 490,036 (46,415) (66,159) (116,429) (53,791) 18,525 (666) (972) Fund Balance (278,204) 211,832 62,362 145,673 29,244 (24,547) (6,022) (6,688) (7,660) 101 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Intergovernmental - 81,815 - - - - - - - Charges for Service 453,466 579,155 632,000 640,000 650,000 650,000 650,000 650,000 650,000 Investment Earnings 800 1,534 1,500 1,300 1,300 1,300 1,300 1,300 1,300 Reimbursements 174 23,137 - 14,000 - - - - - Miscellaneous 234,784 208,720 200,500 227,178 226,716 228,709 230,781 232,936 235,178 Other Financing Sources 1,308,583 1,274,699 1,410,988 1,410,988 1,314,316 1,720,865 1,801,347 1,857,801 1,925,348 Total Revenue 1,997,807 2,169,060 2,244,988 2,293,466 2,192,332 2,600,874 2,683,428 2,742,037 2,811,826 Expenditures Salaries 868,189 972,011 1,103,861 1,100,859 1,172,012 1,203,697 1,236,273 1,269,766 1,304,204 Benefits 390,010 393,482 448,232 445,759 490,032 511,815 544,758 579,610 613,928 Contractual Services 320,383 355,673 309,358 320,973 392,565 375,032 390,612 379,347 378,775 Supplies 391,250 468,833 487,630 509,327 507,185 510,330 511,785 513,314 514,919 Total Expenditures 1,969,832 2,189,999 2,349,081 2,376,918 2,561,794 2,600,874 2,683,428 2,742,037 2,811,826 Surplus (Deficit)27,975 (20,939) (104,093) (83,452) (369,462) - - - - Ending Fund Balance 473,852 452,914 312,946 369,462 - - - - - 24.06%20.68%13.32%15.54%0.00%0.00%0.00%0.00%0.00% Parks and Recreation Fund (79) This fund accounts for the daily operations of the Parks and Recreation Department. Programs, classes, special events and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes consist of a wide variety of options serving children through senior citizens. Special events range from Music Under the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites including buildings, boulevards, parks, utility locations and natural areas. $0 $200 $400 $600 ThousandsFund Balance 102 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Parks and Recreation - 79 79-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK - 81,815 - - - - - - - 79-000-44-00-4402 SPECIAL EVENTS 87,666 88,828 90,000 90,000 90,000 90,000 90,000 90,000 90,000 79-000-44-00-4403 CHILD DEVELOPMENT 141,046 143,949 145,000 135,000 145,000 145,000 145,000 145,000 145,000 79-000-44-00-4404 ATHLETICS & FITNESS 187,611 318,981 365,000 370,000 370,000 370,000 370,000 370,000 370,000 79-000-44-00-4441 CONCESSION REVENUE 37,143 27,397 32,000 45,000 45,000 45,000 45,000 45,000 45,000 79-000-45-00-4500 800 1,534 1,500 1,300 1,300 1,300 1,300 1,300 1,300 79-000-46-00-4690 REIMB - MISCELLANEOUS 174 23,137 - 14,000 - - - - - 79-000-48-00-4820 RENTAL INCOME 54,701 53,208 54,500 59,900 64,216 66,209 68,281 70,436 72,678 79-000-48-00-4825 PARK RENTALS 20,200 15,714 15,000 20,000 17,500 17,500 17,500 17,500 17,500 79-000-48-00-4843 HOMETOWN DAYS 128,156 118,141 108,000 124,278 120,000 120,000 120,000 120,000 120,000 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 19,753 14,577 20,000 18,000 20,000 20,000 20,000 20,000 20,000 79-000-48-00-4850 MISCELLANEOUS INCOME 11,974 7,080 3,000 5,000 5,000 5,000 5,000 5,000 5,000 79-000-49-00-4901 TRANSFER FROM GENERAL 1,308,583 1,274,699 1,410,988 1,410,988 1,314,316 1,720,865 1,801,347 1,857,801 1,925,348 Revenue 1,997,807 2,169,060 2,244,988 2,293,466 2,192,332 2,600,874 2,683,428 2,742,037 2,811,826 Parks Department 79-790-50-00-5010 SALARIES & WAGES 459,025 485,017 552,859 552,859 601,936 619,994 638,594 657,752 677,485 79-790-50-00-5015 PART-TIME SALARIES 37,282 49,603 51,000 58,000 59,000 60,000 61,000 62,000 63,000 79-790-50-00-5020 OVERTIME 2,533 4,283 5,000 5,000 5,000 5,000 5,000 5,000 5,000 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 51,254 51,004 52,725 56,500 70,570 71,562 75,558 79,530 81,898 79-790-52-00-5214 FICA CONTRIBUTION 36,883 39,628 44,715 45,500 48,830 50,295 51,804 53,358 54,959 79-790-52-00-5216 GROUP HEALTH INSURANCE 131,162 130,395 153,747 157,370 157,762 170,383 184,014 198,735 214,634 79-790-52-00-5222 GROUP LIFE INSURANCE 896 570 645 624 645 651 658 665 672 79-790-52-00-5223 DENTAL INSURANCE 9,726 9,509 10,866 10,892 9,708 10,193 10,703 11,238 11,800 79-790-52-00-5224 VISION INSURANCE 1,313 1,354 1,537 1,529 1,537 1,583 1,630 1,679 1,729 79-790-54-00-5412 TRAINING & CONFERENCES 4,186 725 7,000 4,000 7,000 7,000 7,000 7,000 7,000 79-790-54-00-5415 TRAVEL & LODGING 248 1 3,000 - 3,000 3,000 3,000 3,000 3,000 79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 70,000 90,000 - - 75,000 50,000 50,000 50,000 50,000 79-790-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 5,218 3,262 8,209 875 - 8,209 957 985 79-790-54-00-5440 TELECOMMUNICATIONS 6,348 6,786 6,500 8,000 8,100 8,100 8,100 8,100 8,100 79-790-54-00-5462 PROFESSIONAL SERVICES 3,940 10,105 11,400 7,000 11,400 11,400 11,400 11,400 11,400 79-790-54-00-5466 LEGAL SERVICES 2,634 645 3,000 750 2,000 2,000 2,000 2,000 2,000 79-790-54-00-5485 RENTAL & LEASE PURCHASE 5,818 2,770 2,500 2,500 2,500 2,500 2,500 2,500 2,500 79-790-54-00-5488 OFFICE CLEANING 2,719 2,435 2,876 2,917 3,078 3,170 3,265 3,363 3,464 79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 17,640 42,578 50,000 40,000 33,759 40,000 40,000 40,000 40,000 79-790-56-00-5600 WEARING APPAREL 8,647 4,905 6,220 6,220 6,220 6,220 6,220 6,220 6,220 79-790-56-00-5620 OPERATING SUPPLIES 31,213 40,658 25,000 25,000 25,000 25,000 25,000 25,000 25,000 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 5,965 5,801 6,000 6,000 6,000 6,000 6,000 6,000 6,000 79-790-56-00-5640 REPAIR & MAINTENANCE 60,544 58,771 71,000 70,000 71,000 71,000 71,000 71,000 71,000 INVESTMENT EARNINGS 103 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 79-790-56-00-5646 ATHLETIC FIELDS & EQUIPMENT 7,803 51,163 55,000 55,000 55,000 55,000 55,000 55,000 55,000 79-790-56-00-5695 GASOLINE 15,686 21,977 25,410 25,410 27,189 28,548 29,975 31,474 33,048 973,465 1,115,901 1,151,262 1,149,280 1,292,109 1,308,599 1,357,630 1,392,971 1,435,894 Recreation Department 79-795-50-00-5010 SALARIES & WAGES 290,580 338,230 359,002 368,000 387,576 399,203 411,179 423,514 436,219 79-795-50-00-5015 PART-TIME SALARIES 16,602 18,784 41,000 25,000 23,500 24,500 25,500 26,500 27,500 79-795-50-00-5045 CONCESSION WAGES 8,344 8,023 15,000 15,000 15,000 15,000 15,000 15,000 15,000 79-795-50-00-5046 PRE-SCHOOL WAGES 34,468 34,324 40,000 40,000 40,000 40,000 40,000 40,000 40,000 79-795-50-00-5052 INSTRUCTORS WAGES 19,355 33,747 40,000 37,000 40,000 40,000 40,000 40,000 40,000 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 31,208 34,687 37,514 37,514 49,493 45,709 48,272 50,822 52,346 79-795-52-00-5214 FICA CONTRIBUTION 27,561 32,343 36,761 34,000 37,543 38,669 39,829 41,024 42,255 79-795-52-00-5216 GROUP HEALTH INSURANCE 92,497 86,065 101,795 93,832 105,633 114,084 123,211 133,068 143,713 79-795-52-00-5222 GROUP LIFE INSURANCE 407 440 440 475 475 480 485 490 495 79-795-52-00-5223 DENTAL INSURANCE 6,235 6,539 6,539 6,539 6,744 7,081 7,435 7,807 8,197 79-795-52-00-5224 VISION INSURANCE 868 948 948 984 1,092 1,125 1,159 1,194 1,230 79-795-54-00-5410 TUITION REIMBURSEMENT - - 9,648 - - - - - - 79-795-54-00-5412 TRAINING & CONFERENCES 3,295 4,074 5,000 3,750 5,000 5,000 5,000 5,000 5,000 79-795-54-00-5415 TRAVEL & LODGING 542 35 3,000 2,000 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - - - - - - - - - 79-795-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 3,799 5,888 5,888 875 1,883 8,100 2,870 985 79-795-54-00-5426 PUBLISHING & ADVERTISING 52,825 55,361 55,000 56,000 55,000 55,000 55,000 55,000 55,000 79-795-54-00-5440 TELECOMMUNICATIONS 7,734 9,034 8,000 8,000 8,750 8,750 8,750 8,750 8,750 79-795-54-00-5447 SCHOLARSHIPS - - 2,500 500 2,500 2,500 2,500 2,500 2,500 79-795-54-00-5452 POSTAGE & SHIPPING 3,198 6,322 3,500 5,000 3,500 3,500 3,500 3,500 3,500 79-795-54-00-5460 DUES & SUBSCRIPTIONS 4,113 3,139 3,000 3,250 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5462 PROFESSIONAL SERVICES 116,287 91,593 100,000 140,000 140,000 140,000 140,000 140,000 140,000 79-795-54-00-5480 UTILITIES 11,515 13,205 14,292 14,292 15,150 16,059 17,023 18,044 19,127 79-795-54-00-5485 RENTAL & LEASE PURCHASE 1,874 1,711 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5488 OFFICE CLEANING 4,194 3,876 3,992 2,917 3,078 3,170 3,265 3,363 3,464 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 1,273 2,261 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 108,177 110,986 100,000 124,197 120,000 120,000 120,000 120,000 120,000 79-795-56-00-5606 PROGRAM SUPPLIES 119,317 139,495 160,000 160,000 158,241 160,000 160,000 160,000 160,000 79-795-56-00-5607 CONCESSION SUPPLIES 15,796 14,482 18,000 18,000 18,000 18,000 18,000 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES 2,809 1,968 3,000 2,500 3,000 3,000 3,000 3,000 3,000 79-795-56-00-5620 OPERATING SUPPLIES 12,115 16,407 15,000 15,000 15,000 15,000 15,000 15,000 15,000 104 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 79-795-56-00-5640 REPAIR & MAINTENANCE 2,279 966 2,000 1,500 2,000 2,000 2,000 2,000 2,000 79-795-56-00-5695 GASOLINE 899 1,254 1,000 500 535 562 590 620 651 996,367 1,074,098 1,197,819 1,227,638 1,269,685 1,292,275 1,325,798 1,349,066 1,375,932 Expenditures 1,969,832 2,189,999 2,349,081 2,376,918 2,561,794 2,600,874 2,683,428 2,742,037 2,811,826 Surplus(Deficit)27,975 (20,939) (104,093) (83,452) (369,462) - - - - Fund Balance 473,852 452,914 312,946 369,462 - - - - - 24.06%20.68%13.32%15.54%0.00%0.00%0.00%0.00%0.00% 105 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Taxes1,402,659 1,457,087 1,492,248 1,497,431 1,562,000 1,597,242 1,627,131 1,669,993 1,691,484 Intergovernmental18,086 30,564 25,250 26,401 25,250 25,250 25,250 25,250 25,250 Fines & Forfeits9,922 9,234 8,500 8,500 8,500 8,500 8,500 8,500 8,500 Charges for Service12,750 13,466 11,750 12,164 12,300 12,400 12,400 12,400 12,400 Investment Earnings5,423 11,463 10,000 17,382 8,959 8,272 7,518 6,688 5,788 Reimbursements691 - - - - - - - - Miscellaneous6,488 3,463 4,000 4,000 3,750 3,750 3,750 3,750 3,750 Other Financing Sources23,775 23,495 25,003 24,235 26,584 28,134 29,777 31,519 33,365 Total Revenue1,479,794 1,548,772 1,576,751 1,590,113 1,647,343 1,683,548 1,714,326 1,758,100 1,780,537 ExpendituresSalaries403,032 426,855 474,394 445,894 479,742 504,163 528,938 554,019 579,412 Benefits148,184 158,810 175,658 167,570 181,677 193,876 206,493 219,782 233,039 Contractual Services131,797 104,354 149,080 135,019 152,448 153,006 153,756 154,551 155,394 Supplies15,088 22,737 24,200 24,200 25,300 25,300 25,300 25,300 25,300 Debt Service760,396 792,101 797,013 797,013 827,088 840,225 847,313 866,750 864,000 Total Expenditures1,458,497 1,504,857 1,620,345 1,569,696 1,666,255 1,716,570 1,761,800 1,820,402 1,857,145 Surplus (Deficit)21,297 43,915 (43,594) 20,417 (18,912) (33,022) (47,474) (62,302) (76,608) Ending Fund Balance510,355 554,271 474,039 574,688 555,776 522,754 475,280 412,978 336,370 34.99% 36.83% 29.26% 36.61% 33.35% 30.45% 26.98% 22.69% 18.11%Operational Fund Balance %73.11% 77.76% 57.58% 74.38% 66.23% 59.65% 51.97% 43.30% 33.87%Library Operations Fund (82)The Yorkville Public Library provides the people of the community, from pre-school through maturity, with access to a collection of books and other materials which will serve their educational, cultural and recreational needs. The Library board and staff strive to provide the community an environment that promotes the love of reading.$0$200$400$600$800ThousandsFund Balance106 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Library Operations 82-000-40-00-4000 PROPERTY TAXES - LIBRARY OPS 644,025 669,065 699,220 702,716 739,047 761,218 784,055 807,577 831,804 82-000-40-00-4083 PROPERTY TAXES - DEBT SERVICE 758,634 788,022 793,028 794,715 822,953 836,024 843,076 862,416 859,680 82-000-41-00-4120 PERSONAL PROPERTY TAX 4,948 5,353 5,250 5,250 5,250 5,250 5,250 5,250 5,250 82-000-41-00-4170 STATE GRANTS 13,138 25,211 20,000 21,151 20,000 20,000 20,000 20,000 20,000 82-000-43-00-4330 LIBRARY FINES 9,922 9,234 8,500 8,500 8,500 8,500 8,500 8,500 8,500 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 8,040 9,185 8,000 8,300 8,500 8,500 8,500 8,500 8,500 82-000-44-00-4422 COPY FEES 3,853 3,980 3,750 3,800 3,800 3,900 3,900 3,900 3,900 82-000-44-00-4439 PROGRAM FEES 857 301 - 64 - - - - - 82-000-45-00-4500 4,593 11,463 10,000 13,500 8,959 8,272 7,518 6,688 5,788 82-000-45-00-4550 GAIN ON INVESTMENT 830 - - 3,882 - - - - - 82-000-46-00-4690 REIMB - MISCELLANEOUS 691 - - - - - - - - 82-000-48-00-4820 RENTAL INCOME 1,806 1,405 2,000 1,500 1,750 1,750 1,750 1,750 1,750 82-000-48-00-4824 DVD RENTAL INCOME 2,842 1,228 - - - - - - - 82-000-48-00-4850 MISCELLANEOUS INCOME 1,840 830 2,000 2,500 2,000 2,000 2,000 2,000 2,000 82-000-49-00-4901 TRANSFER FROM GENERAL 23,775 23,495 25,003 24,235 26,584 28,134 29,777 31,519 33,365 Revenue 1,479,794 1,548,772 1,576,751 1,590,113 1,647,343 1,683,548 1,714,326 1,758,100 1,780,537 82-820-50-00-5010 SALARIES & WAGES 213,880 261,231 278,394 278,394 289,742 298,434 307,387 316,609 326,107 82-820-50-00-5015 PART-TIME SALARIES 189,152 165,624 196,000 167,500 190,000 205,729 221,551 237,410 253,305 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 22,885 26,614 25,541 29,000 32,779 34,171 36,087 37,993 39,133 82-820-52-00-5214 FICA CONTRIBUTION 30,169 31,983 35,544 33,500 35,952 38,568 40,464 42,382 44,325 82-820-52-00-5216 GROUP HEALTH INSURANCE 65,658 68,695 81,184 72,474 78,641 84,932 91,727 99,065 106,990 82-820-52-00-5222 GROUP LIFE INSURANCE 388 351 387 362 387 391 395 399 403 82-820-52-00-5223 DENTAL INSURANCE 4,672 6,699 6,987 6,987 6,322 6,638 6,970 7,319 7,685 82-820-52-00-5224 VISION INSURANCE 637 973 1,012 1,012 1,012 1,042 1,073 1,105 1,138 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 747 604 750 750 750 750 750 750 750 82-820-52-00-5231 LIABILITY INSURANCE 23,028 22,891 24,253 23,485 25,834 27,384 29,027 30,769 32,615 82-820-54-00-5412 TRAINING & CONFERENCES 308 1,374 2,000 1,200 3,000 3,000 3,000 3,000 3,000 82-820-54-00-5415 TRAVEL & LODGING 348 1,557 1,500 500 1,500 1,500 1,500 1,500 1,500 82-820-54-00-5426 PUBLISHING & ADVERTISING 100 3,019 2,000 1,000 2,500 2,500 2,500 2,500 2,500 82-820-54-00-5440 TELECOMMUNICATIONS 4,513 5,313 6,000 5,750 7,200 7,200 7,200 7,200 7,200 82-820-54-00-5452 POSTAGE & SHIPPING 582 655 750 750 750 600 600 600 600 82-820-54-00-5460 DUES & SUBSCRIPTIONS 8,911 9,602 11,000 11,000 11,000 11,000 11,000 11,000 11,000 82-820-54-00-5462 PROFESSIONAL SERVICES 24,151 24,213 40,000 35,000 40,000 40,000 40,000 40,000 40,000 82-820-54-00-5466 LEGAL SERVICES 2,100 2,205 3,000 2,000 3,000 3,000 3,000 3,000 3,000 82-820-54-00-5468 AUTOMATION 13,466 13,854 20,000 15,000 20,000 20,000 20,000 20,000 20,000 82-820-54-00-5480 UTILITIES 9,852 11,973 11,130 11,130 11,798 12,506 13,256 14,051 14,894 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 65,777 28,900 50,000 50,000 50,000 50,000 50,000 50,000 50,000 82-820-54-00-5498 PAYING AGENT FEES 1,689 1,689 1,700 1,689 1,700 1,700 1,700 1,700 1,700 INVESTMENT EARNINGS 107 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 82-820-56-00-5610 OFFICE SUPPLIES 5,518 7,147 8,000 8,000 8,000 8,000 8,000 8,000 8,000 82-820-56-00-5620 LIBRARY OPERATING SUPPLIES 6,733 3,821 3,000 3,000 4,000 4,000 4,000 4,000 4,000 82-820-56-00-5621 CUSTODIAL SUPPLIES - 4,215 8,000 8,000 7,000 7,000 7,000 7,000 7,000 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 1,199 2,000 1,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5671 LIBRARY PROGRAMMING 820 1,737 1,000 2,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5676 EMPLOYEE RECOGNITION 151 247 200 200 300 300 300 300 300 82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - - 82-820-56-00-5685 DVD'S 499 56 500 500 500 500 500 500 500 82-820-56-00-5686 BOOKS 1,367 4,315 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Debt Service - 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT 50,000 50,000 50,000 50,000 75,000 75,000 75,000 100,000 100,000 82-820-84-00-8050 INTEREST PAYMENT 27,363 24,988 22,613 22,613 20,238 16,675 13,113 9,550 4,800 Debt Service - 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT 520,000 565,000 585,000 585,000 610,000 645,000 675,000 700,000 730,000 82-820-99-00-8050 INTEREST PAYMENT 163,033 152,113 139,400 139,400 121,850 103,550 84,200 57,200 29,200 Expenditures 1,458,497 1,504,857 1,620,345 1,569,696 1,666,255 1,716,570 1,761,800 1,820,402 1,857,145 Surplus(Deficit)21,297 43,915 (43,594) 20,417 (18,912) (33,022) (47,474) (62,302) (76,608) Fund Balance 510,355 554,271 474,039 574,688 555,776 522,754 475,280 412,978 336,370 34.99%36.83%29.26%36.61%33.35%30.45%26.98%22.69%18.11% Operational Fund Balance %73.11%77.76%57.58%74.38%66.23%59.65%51.97%43.30%33.87% 108 . FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses & Permits 100,484 103,100 50,000 113,000 50,000 50,000 50,000 50,000 50,000 Investment Earnings 16 257 100 725 500 250 250 250 250 Miscellaneous 37 1,835 - - - - - - - Total Revenue 100,537 105,192 50,100 113,725 50,500 50,250 50,250 50,250 50,250 Expenditures Contractual Services 3,425 3,213 3,500 3,000 3,500 3,500 3,500 3,500 3,500 Supplies 54,604 77,162 72,000 64,500 72,000 72,000 72,000 72,000 58,360 Capital Outlay 3,970 - - - - - - - - Total Expenditures 61,999 80,375 75,500 67,500 75,500 75,500 75,500 75,500 61,860 Surplus (Deficit)38,538 24,817 (25,400) 46,225 (25,000) (25,250) (25,250) (25,250) (11,610) Ending Fund Balance 58,443 83,260 31,274 129,485 104,485 79,235 53,985 28,735 17,125 Library Capital Fund (84) The Library Capital Fund derives its revenue from monies collected from building permits. The revenue is used for Library building maintenance and associated capital, contractual and supply purchases. $0 $50 $100 $150 ThousandsFund Balance 109 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Library Capital 84-000-42-00-4214 DEVELOPMENT FEES 100,484 103,100 50,000 113,000 50,000 50,000 50,000 50,000 50,000 84-000-45-00-4500 16 257 100 725 500 250 250 250 250 84-000-48-00-4850 MISCELLANEOUS INCOME 37 1,835 - - - - - - - Revenue 100,537 105,192 50,100 113,725 50,500 50,250 50,250 50,250 50,250 84-840-54-00-5460 E-BOOKS SUBSCRIPTION 3,425 3,213 3,500 3,000 3,500 3,500 3,500 3,500 3,500 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 7,367 14,897 15,000 7,500 15,000 15,000 15,000 15,000 15,000 84-840-56-00-5683 AUDIO BOOKS 3,531 3,877 3,500 3,500 3,500 3,500 3,500 3,500 3,500 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC 699 290 500 500 500 500 500 500 500 84-840-56-00-5685 DVD'S 1,903 3,425 3,000 3,000 3,000 3,000 3,000 3,000 3,000 84-840-56-00-5686 BOOKS 41,104 54,673 50,000 50,000 50,000 50,000 50,000 50,000 36,360 84-840-60-00-6020 BUILDINGS & STRUCTURES 3,970 - - - - - - - - Expenditures 61,999 80,375 75,500 67,500 75,500 75,500 75,500 75,500 61,860 Surplus(Deficit)38,538 24,817 (25,400) 46,225 (25,000) (25,250) (25,250) (25,250) (11,610) Fund Balance 58,443 83,260 31,274 129,485 104,485 79,235 53,985 28,735 17,125 INVESTMENT EARNINGS 110 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 198,294 198,918 232,318 203,884 153,965 286,900 365,501 374,639 384,005 Total Revenue 198,294 198,918 232,318 203,884 153,965 286,900 365,501 374,639 384,005 Expenditures Contractual Services 12,691 12,208 713,963 712,924 14,262 14,609 14,966 15,334 15,713 Debt Service 149,669 149,351 209,845 209,845 208,311 209,316 208,787 209,422 208,522 Total Expenditures 162,360 161,559 923,808 922,769 222,573 223,925 223,753 224,756 224,235 Surplus (Deficit)35,934 37,359 (691,490) (718,885) (68,608) 62,975 141,748 149,883 159,770 Ending Fund Balance (459,819) (422,459) (1,077,343) (1,141,344) (1,209,952) (1,146,977) (1,005,229) (855,346) (695,576) Countryside TIF Fund (87) The Countryside TIF was created in February of 2005, with the intent of constructing a future retail development at Countryside Center. This TIF is located at the northwest corner of US Route 34 and IL Route 47. ($1,500) ($1,000) ($500) $0 ThousandsFund Balance 111 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Countryside TIF 87-000-40-00-4000 PROPERTY TAXES 198,294 198,918 232,318 203,884 153,965 286,900 365,501 374,639 384,005 Revenue 198,294 198,918 232,318 203,884 153,965 286,900 365,501 374,639 384,005 87-870-54-00-5401 ADMINISTRATIVE CHARGEBACK 10,701 11,049 11,263 11,263 11,562 11,909 12,266 12,634 13,013 87-870-54-00-5425 TIF INCENTIVE PAYOUT - - 700,000 700,000 - - - - - 87-870-54-00-5462 PROFESSIONAL SERVICES 1,329 498 2,000 1,000 2,000 2,000 2,000 2,000 2,000 87-870-54-00-5498 PAYING AGENT FEES 661 661 700 661 700 700 700 700 700 2015A Bond 87-870-77-00-8000 PRINCIPAL PAYMENT 41,009 42,332 104,517 104,517 107,163 112,455 116,424 121,716 125,685 87-870-77-00-8050 INTEREST PAYMENT 57,945 56,304 54,613 54,613 50,433 46,146 41,648 36,991 32,122 Debt Service - 2014 Refunding Bond 87-870-93-00-8000 PRINCIPAL PAYMENT - - - - - - - - - 87-870-93-00-8050 INTEREST PAYMENT 50,715 50,715 50,715 50,715 50,715 50,715 50,715 50,715 50,715 Expenditures 162,360 161,559 923,808 922,769 222,573 223,925 223,753 224,756 224,235 Surplus(Deficit)35,934 37,359 (691,490) (718,885) (68,608) 62,975 141,748 149,883 159,770 Fund Balance (459,819) (422,459) (1,077,343) (1,141,344) (1,209,952) (1,146,977) (1,005,229) (855,346) (695,576) 112 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 76,186 78,417 80,000 75,759 76,000 78,000 80,000 80,000 80,000 Miscellaneous - 17 - - - - - - - Other Financing Sources 800,000 - - - - - - - - Total Revenue 876,186 78,434 80,000 75,759 76,000 78,000 80,000 80,000 80,000 Expenditures Contractual Services 80,349 57,380 93,246 63,343 76,548 75,902 78,203 80,599 83,093 Capital Outlay 1,574,697 138,466 114,988 12,488 17,488 17,488 13,120 10,000 10,000 Debt Service - 225,800 218,250 218,250 212,200 206,084 - - - Total Expenditures 1,655,046 421,646 426,484 294,081 306,236 299,474 91,323 90,599 93,093 Surplus (Deficit)(778,860) (343,212) (346,484) (218,322) (230,236) (221,474) (11,323) (10,599) (13,093) Ending Fund Balance (681,305) (1,024,518) (1,194,280) (1,242,840) (1,473,076) (1,694,550) (1,705,873) (1,716,472) (1,729,565) Downtown TIF Fund (88) The Downtown TIF was created in 2006, in order to finance a mixed use development in the downtown area. ($2,000) ($1,500) ($1,000) ($500) $0 ThousandsFund Balance 113 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Downtown TIF 88-000-40-00-4000 PROPERTY TAXES 76,186 78,417 80,000 75,759 76,000 78,000 80,000 80,000 80,000 88-000-48-00-4850 MISCELLANEOUS INCOME - 17 - - - - - - - 88-000-49-00-4905 LOAN PROCEEDS 800,000 - - - - - - - - Revenue 876,186 78,434 80,000 75,759 76,000 78,000 80,000 80,000 80,000 88-880-54-00-5401 ADMINISTRATIVE CHARGEBACK 30,284 31,533 32,246 32,246 33,671 34,681 35,721 36,793 37,897 88-880-54-00-5425 TIF INCENTIVE PAYOUT 22,727 22,108 20,000 25,597 26,877 25,221 26,482 27,806 29,196 88-880-54-00-5462 PROFESSIONAL SERVICES 4,485 294 1,000 500 1,000 1,000 1,000 1,000 1,000 88-880-54-00-5466 LEGAL SERVICES 22,853 3,445 15,000 5,000 15,000 15,000 15,000 15,000 15,000 88-880-54-00-5470 FACADE REHAB PROGRAM - - 25,000 - - - - - - 88-880-60-00-6000 PROJECT COSTS 73,334 105,516 27,500 5,000 10,000 10,000 10,000 10,000 10,000 88-880-60-00-6011 PROPERTY ACQUISITION 1,164,449 - - - - - - - - 88-880-60-00-6015 DOWNTOWN HILL - - 50,000 - - - - - - 88-880-60-00-6045 RIVERFRONT PARK 329,494 - - - - - - - - 88-880-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT - 25,468 30,000 - - - - - - 88-880-60-00-6079 ROUTE 47 EXPANSION 7,420 7,482 7,488 7,488 7,488 7,488 3,120 - - FNBO Loan - 102 E Van Emmon Building 88-880-81-00-8000 PRINCIPAL PAYMENT - 200,000 200,000 200,000 200,000 200,000 - - - 88-880-81-00-8050 INTEREST PAYMENT - 25,800 18,250 18,250 12,200 6,084 - - - Expenditures 1,655,046 421,646 426,484 294,081 306,236 299,474 91,323 90,599 93,093 Surplus(Deficit)(778,860) (343,212) (346,484) (218,322) (230,236) (221,474) (11,323) (10,599) (13,093) Fund Balance (681,305) (1,024,518) (1,194,280) (1,242,840) (1,473,076) (1,694,550) (1,705,873) (1,716,472) (1,729,565) 114 FY 2020 FY 2021 FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes - - - 24,171 25,000 33,000 33,000 39,000 39,560 Total Revenue - - - 24,171 25,000 33,000 33,000 39,000 39,560 Expenditures Contractual Services - 2,736 35,000 90,000 22,500 30,500 13,000 19,000 18,104 Total Expenditures - 2,736 35,000 90,000 22,500 30,500 13,000 19,000 18,104 Surplus (Deficit)- (2,736) (35,000) (65,829) 2,500 2,500 20,000 20,000 21,456 Ending Fund Balance - (2,736) (10,000) (68,565) (66,065) (63,565) (43,565) (23,565) (2,109) Downtown TIF Fund II (89) The Downtown TIF II was created in 2018, in order to help promote downtown redevelopment and support the existing Downtown TIF. ($80) ($60) ($40) ($20) $0 ThousandsFund Balance 115 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Downtown TIF II 89-000-40-00-4000 PROPERTY TAXES - - - 24,171 25,000 33,000 33,000 39,000 39,560 Revenue - - - 24,171 25,000 33,000 33,000 39,000 39,560 89-890-54-00-5425 TIF INCENTIVE PAYOUT - - - 80,000 17,500 25,500 8,000 14,000 13,104 89-890-54-00-5462 PROFESSIONAL SERVICES - 2,736 10,000 10,000 5,000 5,000 5,000 5,000 5,000 89-890-54-00-5470 FACADE REHAB PROGRAM - - 25,000 - - - - - - Expenditures - 2,736 35,000 90,000 22,500 30,500 13,000 19,000 18,104 Surplus(Deficit)- (2,736) (35,000) (65,829) 2,500 2,500 20,000 20,000 21,456 Fund Balance - (2,736) (10,000) (68,565) (66,065) (63,565) (43,565) (23,565) (2,109) 116 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Taxes11,260,019 11,538,752 11,732,554 11,760,245 11,932,190 12,275,582 12,554,959 12,771,670 12,986,006 Intergovernmental2,997,973 3,991,216 3,228,316 3,565,432 3,579,832 3,905,485 3,990,357 4,075,388 4,163,322 Licenses & Permits1,307,703 1,140,935 674,826 1,015,111 728,000 678,000 678,000 670,000 670,000 Fines & Forfeits132,347 109,366 134,050 88,575 121,800 121,800 121,800 121,800 121,800 Charges for Service8,456,964 8,494,295 8,357,543 8,416,436 8,677,534 8,938,388 9,281,769 9,478,054 9,764,742 Investment Earnings114,527 168,623 128,320 304,705 125,269 106,739 107,616 115,658 120,247 Reimbursements465,490 1,256,642 3,088,849 437,799 239,572 3,016,928 52,000 52,000 223,600 Land Cash Contributions125,491 161,691 58,435 38,876 33,858 25,760 24,354 5,454 5,454 Miscellaneous82,439 92,564 119,999 119,081 123,260 124,000 125,457 127,129 128,845 Other Financing Sources3,499,458 1,920,781 1,370,370 1,876,254 963,989 1,308,793 1,629,413 1,448,358 1,523,765 Total Revenue28,442,411 28,874,865 28,893,262 27,622,514 26,525,304 30,501,475 28,565,725 28,865,511 29,707,781 ExpendituresSalaries5,159,152 5,311,741 5,997,636 5,879,643 6,222,740 6,507,792 6,692,436 6,912,920 7,108,808 Benefits3,263,393 3,199,853 3,700,741 3,491,166 3,788,489 4,031,278 4,230,520 4,446,247 4,666,686 Contractual Services6,496,468 6,334,059 7,561,896 7,290,379 7,375,912 7,069,088 7,036,124 7,040,525 7,139,745 Supplies750,797 865,812 1,090,359 959,870 1,016,110 1,002,929 1,018,596 1,041,752 1,057,839 Capital Outlay6,928,000 4,024,259 7,106,967 3,444,374 4,010,815 6,520,022 3,550,227 3,090,889 3,517,989 Contingency- - - - 80,000 50,000 50,000 50,000 50,000 Developer Commitment34,888 35,938 30,721 31,500 - - - - - Debt Service4,014,513 4,443,500 4,653,319 4,644,472 4,532,417 4,036,328 3,671,466 2,231,413 2,225,613 Other Financing Uses4,029,313 3,212,905 2,806,361 3,307,139 2,304,889 3,057,792 3,460,537 3,337,678 3,482,478 Total Expenditures30,676,524 27,428,067 32,948,000 29,048,543 29,331,372 32,275,229 29,709,906 28,151,424 29,249,158 Surplus (Deficit)(2,234,113) 1,446,798 (4,054,738) (1,426,029) (2,806,068) (1,773,754) (1,144,181) 714,087 458,623 Ending Fund Balance10,182,982 11,629,797 6,293,309 10,203,768 7,397,700 5,623,946 4,479,765 5,193,852 5,652,475 33.19% 42.40% 19.10% 35.13% 25.22% 17.42% 15.08% 18.45% 19.33%United City of Yorkville - Consolidated BudgetThe table and graph below present the City's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted funds are included except for the following: Park & Recreation Capital portion of Vehicle and Equipment (25); Library Operations (82); Library Capital (84); and Park & Recreation (79).$0$5,000$10,000$15,000ThousandsFund Balance117 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Taxes1,402,659 1,457,087 1,492,248 1,497,431 1,562,000 1,597,242 1,627,131 1,669,993 1,691,484 Intergovernmental18,086 30,564 25,250 26,401 25,250 25,250 25,250 25,250 25,250 Licenses & Permits100,484 103,100 50,000 113,000 50,000 50,000 50,000 50,000 50,000 Fines & Forfeits9,922 9,234 8,500 8,500 8,500 8,500 8,500 8,500 8,500 Charges for Service12,750 13,466 11,750 12,164 12,300 12,400 12,400 12,400 12,400 Investment Earnings5,439 11,720 10,100 18,107 9,459 8,522 7,768 6,938 6,038 Reimbursements691 - - - - - - - - Miscellaneous6,525 5,298 4,000 4,000 3,750 3,750 3,750 3,750 3,750 Other Financing Sources23,775 23,495 25,003 24,235 26,584 28,134 29,777 31,519 33,365 Total Revenue1,580,331 1,653,964 1,626,851 1,703,838 1,697,843 1,733,798 1,764,576 1,808,350 1,830,787 ExpendituresSalaries403,032 426,855 474,394 445,894 479,742 504,163 528,938 554,019 579,412 Benefits148,184 158,810 175,658 167,570 181,677 193,876 206,493 219,782 233,039 Contractual Services135,222 107,567 152,580 138,019 155,948 156,506 157,256 158,051 158,894 Supplies69,692 99,899 96,200 88,700 97,300 97,300 97,300 97,300 83,660 Capital Outlay3,970 - - - - - - - - Debt Service760,396 792,101 797,013 797,013 827,088 840,225 847,313 866,750 864,000 Total Expenditures1,520,496 1,585,232 1,695,845 1,637,196 1,741,755 1,792,070 1,837,300 1,895,902 1,919,005 Surplus (Deficit)59,835 68,732 (68,994) 66,642 (43,912) (58,272) (72,724) (87,552) (88,218) Ending Fund Balance568,798 637,531 505,313 704,173 660,261 601,989 529,265 441,713 353,495 37.41% 40.22% 29.80% 43.01% 37.91% 33.59% 28.81% 23.30% 18.42%Yorkville Public Library - Consolidated BudgetThe table and graph below present the Library's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Library funds are included: Library Operations (82); and Library Capital (84).$0$200$400$600$800ThousandsFund Balance118 FY 2020FY 2021FY 2018 FY 2019 Adopted FY 2020 Proposed FY 2022 FY 2023 FY 2024 FY 2025Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenue Intergovernmental- 81,815 - - - - - - - Charges for Service529,166 678,930 637,000 646,000 730,000 705,000 705,000 705,000 705,000 Investment Earnings1,396 2,396 2,350 3,499 2,300 2,300 2,300 2,300 2,300 Reimbursements174 23,137 - 64,000 43,000 50,000 - - - Miscellaneous234,784 208,720 200,500 227,178 226,716 228,709 230,781 232,936 235,178 Other Financing Sources1,308,583 1,274,699 1,410,988 1,428,094 1,314,316 1,720,865 1,801,347 1,857,801 1,925,348 Total Revenue2,074,103 2,269,697 2,250,838 2,368,771 2,316,332 2,706,874 2,739,428 2,798,037 2,867,826 ExpendituresSalaries868,189 972,011 1,103,861 1,100,859 1,172,012 1,203,697 1,236,273 1,269,766 1,304,204 Benefits390,010 393,482 448,232 445,759 490,032 511,815 544,758 579,610 613,928 Contractual Services321,233 355,673 314,358 325,973 394,165 376,632 392,212 380,947 380,375 Supplies391,250 468,833 487,630 509,327 507,185 510,330 511,785 513,314 514,919 Capital Outlay25,167 13,539 140,000 127,958 183,400 105,400 55,400 55,400 55,400 Debt Service2,219 2,280 2,366 2,089 2,174 2,174 2,174 2,174 2,174 Other Financing Uses- - - 16,656 - - - - - Total Expenditures1,998,068 2,205,818 2,496,447 2,528,621 2,748,968 2,710,048 2,742,602 2,801,211 2,871,000 Surplus (Deficit)76,035 63,879 (245,609) (159,850) (432,636) (3,174) (3,174) (3,174) (3,174) Ending Fund Balance793,168 857,049 570,312 697,199 264,563 261,389 258,215 255,041 251,867 39.70% 38.85% 22.84% 27.57% 9.62% 9.65% 9.41% 9.10% 8.77%Yorkville Parks and Recreation - Consolidated BudgetThe table and graph below present the Park & Recreation funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Park & Recreation funds are included: Parks & Recreation (79); and the Parks & Recreation Capital portion of Vehicle & Equipment Fund (25).$0$500$1,000ThousandsFund Balance119 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Cash Flow - Surplus(Deficit) General 282,289 383,443 (314,411) 407,336 - (707,823) (1,163,985) (1,117,676) (1,408,254) Fox Hill (8,186) 3,928 (17,596) (4,807) (21,292) (20,470) 8,786 11,594 15,833 Sunflower (5,477) (1,374) 4,163 3,959 37 2,104 4,280 5,008 7,167 Motor Fuel Tax (93,729) (63,113) (281,814) 13,542 (303,601) (185,860) (108,920) (55,874) (38,792) City Wide Capital (966,633) 240,530 (626,379) (257,992) (282,477) (126,511) 85,730 (22,536) (28,810) Vehicle & Equipment 37,930 53,977 (222,842) 45,744 (137,201) - - - - Debt Service - - - - - - - - - Water (241,882) 948,764 (1,079,794) (529,869) (1,178,552) (521,011) (341,488) 1,208,034 1,392,895 Sewer 33,021 (300,804) (396,676) (34,747) (470,209) (4,393) 202,466 526,919 351,423 Land Cash (528,520) 490,036 (46,415) (66,159) (116,429) (53,791) 18,525 (666) (972) Countryside TIF 35,934 37,359 (691,490) (718,885) (68,608) 62,975 141,748 149,883 159,770 Downtown TIF (778,860) (343,212) (346,484) (218,322) (230,236) (221,474) (11,323) (10,599) (13,093) Downtown TIF II - (2,736) (35,000) (65,829) 2,500 2,500 20,000 20,000 21,456 (2,234,113) 1,446,798 (4,054,738) (1,426,029) (2,806,068) (1,773,754) (1,144,181) 714,087 458,623 Cash Flow - Fund Balance General 6,496,373 6,879,823 5,468,778 7,287,159 7,287,159 6,579,336 5,415,351 4,297,675 2,889,421 Fox Hill 6,556 10,485 9,954 5,678 (15,614) (36,084) (27,298) (15,704) 129 Sunflower (21,251) (22,626) (28,236) (18,667) (18,630) (16,526) (12,246) (7,238) (71) Motor Fuel Tax 698,493 635,382 428,536 648,924 345,323 159,463 50,543 (5,331) (44,123) City Wide Capital 388,897 629,429 (30,817) 371,437 88,960 (37,551) 48,179 25,643 (3,167) Vehicle & Equipment 37,930 91,907 6,435 137,651 450 450 450 450 450 Debt Service - - - - - - - - - Water 2,584,259 3,533,027 1,952,155 3,003,158 1,824,606 1,303,595 962,107 2,170,141 3,563,036 Sewer 1,411,053 1,110,251 705,765 1,075,504 605,295 600,902 803,368 1,330,287 1,681,710 Land Cash (278,204) 211,832 62,362 145,673 29,244 (24,547) (6,022) (6,688) (7,660) Countryside TIF (459,819) (422,459) (1,077,343) (1,141,344) (1,209,952) (1,146,977) (1,005,229) (855,346) (695,576) Downtown TIF (681,305) (1,024,518) (1,194,280) (1,242,840) (1,473,076) (1,694,550) (1,705,873) (1,716,472) (1,729,565) Downtown TIF II - (2,736) (10,000) (68,565) (66,065) (63,565) (43,565) (23,565) (2,109) 10,182,982 11,629,797 6,293,309 10,203,768 7,397,700 5,623,946 4,479,765 5,193,852 5,652,475 Operating FundsCITY Operating Funds120 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Cash Flow - Surplus(Deficit) Vehicle & Equipment 48,910 84,818 (141,516) (76,398) (63,174) (3,174) (3,174) (3,174) (3,174) Park & Rec 27,975 (20,939) (104,093) (83,452) (369,462) - - - - 76,885 63,879 (245,609) (159,850) (432,636) (3,174) (3,174) (3,174) (3,174) Cash Flow - Fund Balance Vehicle & Equipment 319,316 404,135 257,366 327,737 264,563 261,389 258,215 255,041 251,867 Park & Rec 473,852 452,914 312,946 369,462 - - - - - 793,168 857,049 570,312 697,199 264,563 261,389 258,215 255,041 251,867 Cash Flow - Surplus(Deficit) Library Ops 21,297 43,915 (43,594) 20,417 (18,912) (33,022) (47,474) (62,302) (76,608) Library Capital 38,538 24,817 (25,400) 46,225 (25,000) (25,250) (25,250) (25,250) (11,610) 59,835 68,732 (68,994) 66,642 (43,912) (58,272) (72,724) (87,552) (88,218) Cash Flow - Fund Balance Library Ops 510,355 554,271 474,039 574,688 555,776 522,754 475,280 412,978 336,370 Library Capital 58,443 83,260 31,274 129,485 104,485 79,235 53,985 28,735 17,125 568,798 637,531 505,313 704,173 660,261 601,989 529,265 441,713 353,495 Library Park & Recreation 121 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Liability Insurance 357,790 361,843 384,269 377,730 415,504 440,435 466,861 494,873 524,566 Unemployment Ins 8,173 19,300 18,500 18,500 18,500 18,500 18,500 18,500 18,500 Health Insurance 1,449,504 1,370,195 1,669,411 1,460,965 1,534,701 1,695,887 1,823,416 1,966,487 2,121,006 Dental Insurance 104,207 98,886 111,422 102,359 97,523 104,195 109,056 114,510 120,237 Vision Insurance 14,325 14,070 15,779 14,639 15,420 16,105 16,524 17,020 17,529 Health Insurance 65,658 68,695 81,184 72,474 78,641 84,932 91,727 99,065 106,990 Dental Insurance 4,672 6,699 6,987 6,987 6,322 6,638 6,970 7,319 7,685 Vision Insurance 637 973 1,012 1,012 1,012 1,042 1,073 1,105 1,138 Corporate 2,129,984 2,191,159 2,119,323 2,123,744 2,107,099 2,144,661 2,187,478 2,229,964 2,271,943 Police Pension 963,908 958,476 1,105,927 1,108,182 1,230,604 1,268,042 1,300,225 1,332,739 1,365,760 Total City 3,093,892 3,149,635 3,225,250 3,231,926 3,337,703 3,412,703 3,487,703 3,562,703 3,637,703 2.30%1.80%2.40%2.61%3.27%2.25%2.20%2.15%2.11% Library Operations 644,025 669,065 699,220 702,716 739,047 761,218 784,055 807,577 831,804 Library Debt Service 758,634 788,022 793,028 794,715 822,953 836,024 843,076 862,416 859,680 Total Library 1,402,659 1,457,087 1,492,248 1,497,431 1,562,000 1,597,242 1,627,131 1,669,993 1,691,484 Special Service Areas 22,846 29,020 31,521 31,522 36,397 42,598 49,358 56,118 62,878 -11.97%27.02%8.62%8.62%15.47%17.04%0.00%0.00%0.00% Library Library Allocated Insurance Expenditures - Aggregated Property Taxes City City City Library 122 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription TIF Districts 274,480 277,335 312,318 303,814 254,965 397,900 478,501 493,639 503,565 295.95%1.04%12.61%9.55%-16.08%56.06%0.00%0.00%0.00% Road & Bridge Tax 131,612 128,668 130,000 131,199 130,000 130,000 135,000 135,000 140,000 -23.37%-2.24%1.04%1.97%-0.91%0.00%0.00%0.00%0.00% Grand Total 4,925,489 5,041,745 5,191,337 5,195,892 5,321,065 5,580,443 5,777,693 5,917,453 6,035,630 1.43%2.36%2.97%3.06%2.41%4.87%3.53%2.42%2.00% 4,166,401 4,595,131 4,865,530 4,856,406 4,742,902 4,247,818 3,882,427 2,443,009 2,436,309 2,924,973 3,465,452 3,858,076 3,856,451 3,890,279 3,544,947 3,302,707 1,982,586 2,052,582 1,241,428 1,129,679 1,007,454 999,955 852,623 702,871 579,720 460,423 383,727 Building Permits Revenue 438,320 477,701 350,000 425,000 400,000 350,000 350,000 350,000 350,000 Salaries Full Time 5,588,388 5,857,367 6,558,497 6,467,859 6,849,252 7,173,989 7,389,209 7,610,886 7,839,212 Overtime 134,470 131,298 149,000 152,603 159,000 149,000 149,000 149,000 149,000 Part Time 304,483 295,087 394,000 360,040 386,500 388,500 390,500 422,800 424,800 Total 6,027,341 6,283,752 7,101,497 6,980,502 7,394,752 7,711,489 7,928,709 8,182,686 8,413,012 Salaries Full Time 213,880 261,231 278,394 278,394 289,742 298,434 307,387 316,609 326,107 Part Time 189,152 165,624 196,000 167,500 190,000 205,729 221,551 237,410 253,305 Total 403,032 426,855 474,394 445,894 479,742 504,163 528,938 554,019 579,412 Salaries Full Time 5,802,268 6,118,598 6,836,891 6,746,253 7,138,994 7,472,423 7,696,596 7,927,495 8,165,319 Overtime 134,470 131,298 149,000 152,603 159,000 149,000 149,000 149,000 149,000 Part Time 493,635 460,711 590,000 527,540 576,500 594,229 612,051 660,210 678,105 Total 6,430,373 6,710,607 7,575,891 7,426,396 7,874,494 8,215,652 8,457,647 8,736,705 8,992,424 Interest Principal Aggregated Salary & Wage Information City Lib Total Total City Debt Service Payments Property Taxes (continued) 123 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Benefits IMRF 325,586 326,130 339,225 350,514 443,872 453,534 478,838 503,991 518,976 Police Pension 966,211 963,361 1,111,484 1,111,484 1,230,604 1,268,042 1,300,225 1,332,739 1,365,760 FICA 442,140 457,541 517,639 518,979 542,671 568,074 585,116 602,670 620,752 Total 1,733,937 1,747,032 1,968,348 1,980,977 2,217,147 2,289,650 2,364,179 2,439,400 2,505,488 Benefits IMRF 22,885 26,614 25,541 29,000 32,779 34,171 36,087 37,993 39,133 FICA 30,169 31,983 35,544 33,500 35,952 38,568 40,464 42,382 44,325 Total 53,054 58,597 61,085 62,500 68,731 72,739 76,551 80,375 83,458 Benefits IMRF 348,471 352,744 364,766 379,514 476,651 487,705 514,925 541,984 558,109 Police Pension 966,211 963,361 1,111,484 1,111,484 1,230,604 1,268,042 1,300,225 1,332,739 1,365,760 FICA 472,309 489,524 553,183 552,479 578,623 606,642 625,580 645,052 665,077 Total 1,786,991 1,805,629 2,029,433 2,043,477 2,285,878 2,362,389 2,440,730 2,519,775 2,588,946 337,766 164,848 149,136 149,136 149,136 149,136 68,440 - - MFT 73,787 73,787 73,788 73,788 73,788 73,788 37,045 - - Water 197,544 58,053 45,372 45,372 45,372 45,372 18,905 - - Sewer 59,015 25,526 22,488 22,488 22,488 22,488 9,370 - - Downtown TIF 7,420 7,482 7,488 7,488 7,488 7,488 3,120 - - 1,494,401 574,997 1,406,000 1,338,569 1,728,174 1,333,000 1,838,000 2,173,000 2,351,000 MFT 300,000 355,271 620,000 543,569 781,674 754,000 754,000 754,000 754,000 City-Wide Capital 761,759 69,633 80,000 98,000 312,500 96,000 96,000 96,000 96,000 Water 272,423 15,564 569,000 635,000 634,000 483,000 548,000 863,000 841,000 Sewer 160,219 134,529 137,000 62,000 - - 440,000 460,000 660,000 RTBR - Roads Only 1,061,759 424,904 700,000 641,569 1,094,174 850,000 850,000 850,000 850,000 - 195,781 3,105,000 200,000 - 3,175,000 - - - City-Wide - 195,781 3,105,000 200,000 - 3,175,000 - - - Road to Better Roads Program Total Mill Road Route 47 Expansion Project City Selected Capital Projects - Aggregated > $500,000 Lib Aggregated Benefit Information 124 FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Selected Capital Projects - Aggregated > $500,000 continued 635,762 - - - - - - - - City-Wide 561,550 - - - - - - - - Water 74,212 - - - - - - - - 264,985 119,204 165,000 7,796 - 176,000 187,000 - - Water 264,985 119,204 165,000 7,796 - 176,000 187,000 - - - - 185,000 120,000 25,000 180,000 195,000 - - Water - - 185,000 120,000 25,000 180,000 195,000 - - 49,464 288,710 105,166 105,166 47,094 47,094 - - - Water 44,904 288,136 42,166 42,166 12,871 12,871 - - - Sewer 4,560 574 63,000 63,000 34,223 34,223 - - - - - - - 18,000 495,000 477,000 - - Water - - - - 18,000 495,000 477,000 - - 3,049 1,090,185 22,500 9,050 - - - - - City-Wide 2,762 974,071 22,500 8,000 - - - - - Water 115 42,560 - 750 - - - - - Sewer 172 73,554 - 300 - - - - - Water Tower Painting Rte 71 Water/Sewer Main Replacement Countryside Parkway Whispering Meadows Well Rehabs Cation Exchange Media Repl 125 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number Bills for Payment City Council – March 24, 2020 Majority Approval Amy Simmons Finance Name Department 01-110 ADMINISTRATION 11-111 FOX HILL SSA 25-225 PARKS & REC CAPITAL 82-820 LIBRARY OPERATIONS 01-120 FINANCE 12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE 84-840 LIBRARY CAPITAL 01-210 POLICE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 89-890 DOWNTOWN TIF II 01-540 HEALTH & SANITATION 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINISTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPARTMENT 95-XXX ESCROW DEPOSIT DATE: 03/12/20 UNITED CITY OF YORKVILLE TIME: 14:11:09 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 131168 KCR KENDALL COUNTY RECORDER'S 03/04/20 24253 03/04/20 01 JURISDICTIONAL BOUNDARY LINE 01-220-54-00-5462 67.00 02 AGREEMENT BETWEEN THE UNITED ** COMMENT ** 03 CITY OF YORKVILLE AND CITY OF ** COMMENT ** 04 PLANO ** COMMENT ** INVOICE TOTAL: 67.00 * CHECK TOTAL: 67.00 TOTAL AMOUNT PAID: 67.00Page 1 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532424 AACVB AURORA AREA CONVENTION01/20-ALL SEASON 03/10/20 01 JAN 2020 ALL SEASONS HOTEL TAX 01-640-54-00-548121.74INVOICE TOTAL:21.74 *01/20-HAMPTON03/10/20 01 JAN 2020 HAMPTON INN HOTEL TAX 01-640-54-00-54812,080.11INVOICE TOTAL:2,080.11 *01/20-SUNSET03/10/20 01 JAN 2020 SUNSET HOTEL TAX 01-640-54-00-548142.30INVOICE TOTAL:42.30 *01/20-SUPER03/10/20 01 JAN 2020 SUPER 8 HOTEL TAX 01-640-54-00-54811,248.49INVOICE TOTAL:1,248.49 *12/19-ALL SEASON 03/10/20 01 DEC 2019 ALL SEASONS HOTEL TAX 01-640-54-00-548129.75INVOICE TOTAL:29.75 *12/19-HAMPTON03/10/20 01 DEC 2019 HAMPTON INN HOTEL 01-640-54-00-54813,465.5102 TAX** COMMENT **INVOICE TOTAL:3,465.51 *12/19-SUNSET03/10/20 01 DEC 2019 SUNSET HOTEL TAX 01-640-54-00-548136.90INVOICE TOTAL:36.90 *12/19-SUPER03/10/20 01 DEC 2019 SUPER 8 HOTEL TAX 01-640-54-00-54811,175.00INVOICE TOTAL:1,175.00 *CHECK TOTAL:8,099.80 532425 ABEEP A BEEP, LLC9213802/18/20 01 UHF SQUAD INSTALLATION25-205-60-00-6070690.00INVOICE TOTAL:690.00 *CHECK TOTAL:690.00 532426 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INCPage 2 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532426 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC1018397-IN02/19/20 01 LAMPS, PHOTO CONTROLS01-410-56-00-5642348.24INVOICE TOTAL:348.24 *1019613-IN02/21/20 01 HEATER51-510-56-00-5638175.59INVOICE TOTAL:175.59 *1021704-IN02/27/20 01 MERCURY VAPER LAMP01-410-56-00-564219.98INVOICE TOTAL:19.98 *CHECK TOTAL:543.81D001575 ANTPLACE ANTHONY PLACE YORKVILLE LPAPR 202003/10/20 01 CITY OF YORKVILLE HOUSING 01-640-54-00-5427769.0002 ASSISTANCE PROGRAM RENT** COMMENT **03 REIMBURSEMENT FOR THE MONTH OF ** COMMENT **04 APRIL 2020** COMMENT **INVOICE TOTAL:769.00 *DIRECT DEPOSIT TOTAL:769.00 532427 AQUAFIX AQUAFIX, INC.3048102/20/20 01 VITASTIM GREASE52-520-56-00-56131,028.32INVOICE TOTAL:1,028.32 *CHECK TOTAL:1,028.32 532428 ASOCTECH ASSOCIATED TECHNICAL SERVICES3237402/25/20 01 LEAK LOCATION SERVICES AT 304 51-510-54-00-5462733.0002 RIVER** COMMENT **INVOICE TOTAL:733.00 *CHECK TOTAL:733.00Page 3 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532429 ATLAS ATLAS BOBCATBW058802/22/20 01 COUPLER01-410-56-00-562880.65INVOICE TOTAL:80.65 *CHECK TOTAL:80.65 532430 ATTAT&T6305536805-022002/25/20 01 02/25-03/24 SERVICE51-510-54-00-5440391.98INVOICE TOTAL:391.98 *CHECK TOTAL:391.98 532431 BALDWINJ JERRY BALDWIN03072003/07/20 01 REFEREE79-795-54-00-5462112.00INVOICE TOTAL:112.00 *CHECK TOTAL:112.00 532432 BATTERYS BATTERY SERVICE CORPORATION005909302/21/20 01 BATTERY01-410-56-00-562894.95INVOICE TOTAL:94.95 *CHECK TOTAL:94.95D001576 BAUMANNJ JAMES BAUMANN02292002/29/20 01 REFEREE79-795-54-00-5462215.00INVOICE TOTAL:215.00 *DIRECT DEPOSIT TOTAL:215.00 532433 BCBSBLUE CROSS BLUE SHIELDPage 4 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532433 BCBSBLUE CROSS BLUE SHIELD03062002/06/20 01 APR 2020 HEALTH INS01-110-52-00-52167,764.1602 APR 2020 HEALTH INS01-120-52-00-52164,173.4803 APR 2020 HEALTH INS01-210-52-00-521652,828.5304 APR 2020 HEALTH INS01-220-52-00-52166,930.8805 APR 2020 HEALTH INS01-410-52-00-521611,026.5106 APR 2020 HEALTH INS01-640-52-00-524012,433.2807 APR 2020 HEALTH INS79-790-52-00-521612,462.7708 APR 2020 HEALTH INS79-795-52-00-52167,338.0409 APR 2020 HEALTH INS51-510-52-00-52169,156.3610 APR 2020 HEALTH INS52-520-52-00-52166,931.6511 APR 2020 HEALTH INS82-820-52-00-52165,537.7412 APR 2020 DENTAL INS01-110-52-00-5223654.4013 APR 2020 DENTAL INS01-120-52-00-5223432.6914 APR 2020 DENTAL INS01-210-52-00-52233,696.6615 APR 2020 DENTAL INS01-220-52-00-5223587.6616 APR 2020 DENTAL INS01-410-52-00-5223683.0017 APR 2020 DENTAL INS01-640-52-00-52411,242.5018 APR 2020 DENTAL INS79-790-52-00-5223868.0719 APR 2020 DENTAL INS79-795-52-00-5223582.2920 APR 2020 DENTAL INS51-510-52-00-5223672.7021 APR 2020 DENTAL INS52-520-52-00-5223466.6522 APR 2020 DENTAL INS82-820-52-00-5223582.29INVOICE TOTAL:147,052.31 *CHECK TOTAL:147,052.31 532434 BEEBED DAVID BEEBE03072003/07/20 01 REFEREE79-795-54-00-546250.00INVOICE TOTAL:50.00 *CHECK TOTAL:50.00 532435 CALLONE UNITED COMMUNICATION SYSTEMSPage 5 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532435 CALLONE UNITED COMMUNICATION SYSTEMS21764703/15/20 01 FEB 2020 ADMIN LINES01-110-54-00-5440471.9702 FEB 2020 CITY HALL NORTEL 01-110-54-00-5440177.3303 FEB 2020 CITY HALL NORTEL 01-210-54-00-5440177.3304 FEB 2020 CITY HALL NORTEL 51-510-54-00-5440177.3305 FEB 2020 POLICE LINES01-210-54-00-54401,328.0106 FEB 2020 CITY HALL FIRE01-210-54-00-5440712.8407 FEB 2020 CITY HALL FIRE01-110-54-00-5440712.8408 FEB 2020 PW LINES51-510-54-00-54403,703.1709 FEB 2020 SEWER LINES52-520-54-00-5440539.5710 FEB 2020 TRAFFIC SIGNAL01-410-54-00-543551.5011 MAINTENANCE** COMMENT **12 FEB 2020 PARKS LINES79-790-54-00-544072.6613 FEB 2020 RECREATION LINES 79-795-54-00-5440338.29INVOICE TOTAL:8,462.84 *CHECK TOTAL:8,462.84 532436 CARCONST CARROLL CONSTRUCTION SUPPLYAU03489109/12/19 01 18" SONOTUBE79-790-56-00-562085.20INVOICE TOTAL:85.20 *CHECK TOTAL:85.20 532437 CENTRALL CENTRAL LIMESTONE COMPANY, INC2036603/02/20 01 GRAVEL51-510-56-00-5620738.40INVOICE TOTAL:738.40 *CHECK TOTAL:738.40 532438 COMED COMMONWEALTH EDISON0185079109-022002/28/20 01 01/30-02/28 420 FAIRHAVEN 52-520-54-00-5480150.21INVOICE TOTAL:150.21 *Page 6 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532438 COMED COMMONWEALTH EDISON0435113116-022003/04/20 01 02/03-03/03 RT34 & BEECHER 23-216-54-00-548274.53INVOICE TOTAL:74.53 *0903040077-022002/28/20 01 01/27-02/28 MISC STREET LIGHTS 23-216-54-00-54823,154.69INVOICE TOTAL:3,154.69 *0908014004-022003/02/20 01 01/31-03/02 6780 RT4751-510-54-00-5480150.15INVOICE TOTAL:150.15 *0966038077-022002/27/20 01 01/29-028/27 456 kennedy rd 23-216-54-00-5482238.41INVOICE TOTAL:238.41 *CHECK TOTAL:3,767.99 532439 COMED COMMONWEALTH EDISON1161132039-202003/04/20 01 MUNICIPAL AGGREGATION REFRESH 01-000-24-00-2440127.0002 FEE** COMMENT **INVOICE TOTAL:127.00 *CHECK TOTAL:127.00 532440 COMED COMMONWEALTH EDISON1183088101-022002/26/20 01 01/28-02/26 1107 PRAIRIE LIFT 52-520-54-00-5480121.48INVOICE TOTAL:121.48 *1251108256-022002/27/20 01 01/29-02/27 301 E HYDRAULIC 79-795-54-00-548067.48INVOICE TOTAL:67.48 *1407125045-022003/03/20 01 02/03-03/03 FOX HILL 7 LIFT 52-520-54-00-548098.24INVOICE TOTAL:98.24 *1647065335-022003/02/20 01 01/31-03/02 SARAVANOS PUMP 52-520-54-00-5480227.48INVOICE TOTAL:227.48 *Page 7 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532440 COMED COMMONWEALTH EDISON1718099052-022002/26/20 01 01/28-02/26 872 PRAIRIE CR 52-520-54-00-548026.81INVOICE TOTAL:26.81 *2019099044-022003/06/20 01 01/14-02/13 BRIDGE TANK51-510-54-00-5480154.12INVOICE TOTAL:154.12 *2668047007-022002/26/20 01 01/28-02/26 1908 RAINTREE RD 51-510-54-00-5480412.69INVOICE TOTAL:412.69 *2947052031-022002/28/20 01 01/30-02/28 RT47 & RIVER23-216-54-00-5482348.17INVOICE TOTAL:348.17 *2961017043-022002/27/20 01 01/29-02/27 PRESTWICK LIFT 52-520-54-00-5480129.46INVOICE TOTAL:129.46 *3119142025-022002/28/20 01 01/29-02/27 VAN EMMON LOT 51-510-54-00-548021.14INVOICE TOTAL:21.14 *4085080033-022002/27/20 01 01/29-02/27 1991 CANNONBALL TR 51-510-54-00-5480427.10INVOICE TOTAL:427.10 *4449087016-022003/06/20 01 01/30-02/28 MISC LIFT STATIONS 52-520-54-00-54801,675.30INVOICE TOTAL:1,675.30 *4475093053-022002/28/20 01 01/30-02/28 610 TOWER51-510-54-00-5480199.07INVOICE TOTAL:199.07 *6819027011-022003/05/20 01 01/29-02/28 MISC PR BUILDINGS 79-795-54-00-5480407.17INVOICE TOTAL:407.17 *7110074020-022002/27/20 01 021/29-02/27 104 E VAN EMMON 01-110-54-00-5480385.18INVOICE TOTAL:385.18 *7982120022-022002/28/20 01 01/30-02/28 609 N BRIDGE01-110-54-00-548037.61INVOICE TOTAL:37.61 *CHECK TOTAL:4,738.50Page 8 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532441 COMPASS COMPASS MINERALS AMERICA60142402/24/20 01 SALT01-410-56-00-561820,378.25INVOICE TOTAL:20,378.25 *CHECK TOTAL:20,378.25 532442 CONSTELL CONSTELLATION NEW ENERGY1683493660102/24/20 01 01/23-02/21 421 POPLAR23-216-54-00-54824,839.95INVOICE TOTAL:4,839.95 *1688273250103/02/20 01 01/30-02/28 1 COUNTRYSIDE PKWY 23-216-54-00-5482152.41INVOICE TOTAL:152.41 *CHECK TOTAL:4,992.36 532443 COREMAIN CORE & MAIN LPL91452302/19/20 01 50 BACKFLOW METERS51-510-56-00-56643,886.47INVOICE TOTAL:3,886.47 *L97167202/26/20 01 100CF METER51-510-56-00-56641,558.68INVOICE TOTAL:1,558.68 *L98456902/28/20 01 SOCKET51-510-56-00-566465.01INVOICE TOTAL:65.01 *CHECK TOTAL:5,510.16 532444 DANIELKR DANIEL KRAMER03032003/03/20 01 GRNE SOLAR PUBLIC HEARING 01-000-42-00-421050.0002 SIGN DEPOSIT REFUND** COMMENT **INVOICE TOTAL:50.00 *CHECK TOTAL:50.00Page 9 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532445 DEARNATI DEARBORN LIFE INS. COMPANY03092003/09/20 01 APR 2020 VISION INS01-110-52-00-522494.1502 APR 2020 VISION INS01-120-52-00-522458.9503 APR 2020 VISION INS01-210-52-00-5224524.4804 APR 2020 VISION INS01-220-52-00-522490.0605 APR 2020 VISION INS01-410-52-00-522495.7506 APR 2020 VISION INS01-640-52-00-5242198.9407 APR 2020 VISION INS79-790-52-00-5224121.4408 APR 2020 VISION INS79-795-52-00-522485.0009 APR 2020 VISION INS51-510-52-00-522499.0210 APR 2020 VISION INS52-520-52-00-522466.2611 APR 2020 VISION INS82-820-52-00-522484.33INVOICE TOTAL:1,518.38 *CHECK TOTAL:1,518.38 532446 DIETERG GARY M. DIETER03062003/06/20 01 REFEREE79-795-54-00-546293.00INVOICE TOTAL:93.00 *CHECK TOTAL:93.00D001577 DJIDICK KAYLA DJIDIC001803/09/20 01 ZUMBA CLASS INSTRUCTION79-795-54-00-5462308.50INVOICE TOTAL:308.50 *DIRECT DEPOSIT TOTAL:308.50 532447 DYNEGY DYNEGY ENERGY SERVICES26697892002103/05/20 01 01/29-03/02 2921 BRISTOL RDG 51-510-54-00-54805,880.97INVOICE TOTAL:5,880.97 *26697912002103/02/20 01 02/03-028/29 2224 TREMONT 51-510-54-00-54805,010.19INVOICE TOTAL:5,010.19 *Page 10 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532447 DYNEGY DYNEGY ENERGY SERVICES26697922003103/02/20 01 01/30-02/27 610 TOWER WELLS 51-510-54-00-54806,139.49INVOICE TOTAL:6,139.49 *26697932002102/26/20 01 01/17-02/17 2702 MILL RD51-510-54-00-54807,428.33INVOICE TOTAL:7,428.33 *CHECK TOTAL:24,458.98 532448 EEIENGINEERING ENTERPRISES, INC.6845002/28/20 01 NORTH RT47 IMPROVEMENTS01-640-54-00-546575.00INVOICE TOTAL:75.00 *6845102/28/20 01 RT71 IMPROVEMENTS01-640-54-00-5465208.00INVOICE TOTAL:208.00 *6845302/28/20 01 UTILITY PERMIT REVIEWS01-640-54-00-5465342.75INVOICE TOTAL:342.75 *6845402/28/20 01 GIS UPDATES01-640-54-00-5465187.50INVOICE TOTAL:187.50 *6845502/28/20 01 YORKVILLE CHRISTIAN SCHOOL 90-055-55-00-0111642.00INVOICE TOTAL:642.00 *6845602/28/20 01 PUBLIC WORKS MATERIAL STORAGE 01-640-54-00-5465481.0002 SHED** COMMENT **INVOICE TOTAL:481.00 *6845702/28/20 01 METRONET90-132-00-00-0111191.25INVOICE TOTAL:191.25 *6845802/28/20 01 BLACKBERRY WOODS PHASE B01-640-54-00-5465221.75INVOICE TOTAL:221.75 *Page 11 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532448 EEIENGINEERING ENTERPRISES, INC.6845902/28/20 01 SUB-REGIONAL WATER51-510-54-00-5465156.0002 COORDINATION** COMMENT **INVOICE TOTAL:156.00 *6846002/28/20 01 HOLIDAY INN EXPRESS & SUITES 90-108-00-00-01111,761.50INVOICE TOTAL:1,761.50 *6846102/28/20 01 GRANDE RESERVE-UNIT 801-640-54-00-5465957.75INVOICE TOTAL:957.75 *6846202/28/20 01 GRANDE RESERVE-UNIT 101-640-54-00-546576.50INVOICE TOTAL:76.50 *CHECK TOTAL:5,301.00 532449 EEIENGINEERING ENTERPRISES, INC.6846302/28/20 01 EAST ORANGE STREET WATER MAIN 51-510-60-00-6025994.5002 REPLACEMENT** COMMENT **INVOICE TOTAL:994.50 *CHECK TOTAL:994.50 532450 EEIENGINEERING ENTERPRISES, INC.6846402/28/20 01 STORM WATER BASIN INSPECTIONS 01-640-54-00-5465936.00INVOICE TOTAL:936.00 *6846502/28/20 01 RESTORE CHURCH90-121-00-00-0111170.50INVOICE TOTAL:170.50 *6846602/28/20 01 RAINTREE VILLAGE-LENNAR01-640-54-00-5465312.00INVOICE TOTAL:312.00 *CHECK TOTAL:1,418.50Page 12 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532451 EEIENGINEERING ENTERPRISES, INC.6846702/28/20 01 WELLS #8 & 9 WATER TREATMENT 51-510-60-00-60813,494.4002 PLANT CATION EXCHANGE MEDIA ** COMMENT **03 REPLACEMENT** COMMENT **INVOICE TOTAL:3,494.40 *CHECK TOTAL:3,494.40 532452 EEIENGINEERING ENTERPRISES, INC.6846802/28/20 01 GRANDE RESERVE UNIT 23-ENG 01-640-54-00-5465200.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:200.00 *6846902/28/20 01 CALEDONIA PHASE 1-ENG01-640-54-00-5465200.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:200.00 *6847002/28/20 01 PRESTWICK-ENG INSPECTIONS 01-640-54-00-5465100.00INVOICE TOTAL:100.00 *6847102/28/20 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *CHECK TOTAL:2,400.00 532453 EEIENGINEERING ENTERPRISES, INC.6847202/28/20 01 CHURCH STREET SANITARY SEWER 52-520-60-00-6025372.5002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:372.50 *CHECK TOTAL:372.50 532454 EEIENGINEERING ENTERPRISES, INC.Page 13 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532454 EEIENGINEERING ENTERPRISES, INC.6847302/28/20 01 GRANDE RESERVE UNIT 3-ENG 01-640-54-00-5465100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *6847402/28/20 01 ORA-CLE PERMITTING-WATER51-510-54-00-5465439.0002 TREATMENT PLANTS** COMMENT **INVOICE TOTAL:439.00 *6847502/28/20 01 ELIZABETH ST WATER MAIN51-510-60-00-60253,433.7602 IMPROVEMENTS** COMMENT **INVOICE TOTAL:3,433.76 *6847602/28/20 01 GAS-N-WASH-O'KEEFE90-144-00-00-01115,156.75INVOICE TOTAL:5,156.75 *6847702/28/20 01 GRANDE RESERVE-UNITS 26 & 27 90-147-00-00-01113,511.75INVOICE TOTAL:3,511.75 *6847802/28/20 01 GRANDE RESERVE UNIT 2-ENG 01-640-54-00-5465100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *6847902/28/20 01 MENARDS INC-PLAT OF90-146-00-00-0111220.0002 RESUBDIVISION** COMMENT **INVOICE TOTAL:220.00 *6848002/28/20 01 132 COMMERCIAL DR90-140-00-00-0111452.50INVOICE TOTAL:452.50 *6848102/28/20 01 2020 ROAD PROGRAM23-230-60-00-602514,367.60INVOICE TOTAL:14,367.60 *6848202/28/20 01 LOT 1 KENDALL MARKETPLACE 90-150-00-00-011198.50INVOICE TOTAL:98.50 *Page 14 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532454 EEIENGINEERING ENTERPRISES, INC.6848302/28/20 01 RAGING WAVES PARKING LOT90-117-00-00-0111114.7502 EXPANSION PHASE 2** COMMENT **INVOICE TOTAL:114.75 *6848402/28/20 01 LOT 103 KENDALL MARKETPLACE 90-153-00-00-01111,153.50INVOICE TOTAL:1,153.50 *CHECK TOTAL:29,148.11 532455 EEIENGINEERING ENTERPRISES, INC.6848502/28/20 01 RAINTREE VILLAGE PUBLIC01-640-54-00-5465459.0002 IMPROVEMENT COMPLETION** COMMENT **INVOICE TOTAL:459.00 *CHECK TOTAL:459.00 532456 EEIENGINEERING ENTERPRISES, INC.6848602/28/20 01 CITY OF YORKVILLE-GENERAL 01-640-54-00-54651,224.25INVOICE TOTAL:1,224.25 *6848702/28/20 01 KENDALL MARKETPLACE-LOT 52 90-154-00-00-0111689.50INVOICE TOTAL:689.50 *6848802/28/20 01 2020 STP CALL FOR PROJECTS 01-640-54-00-5465496.00INVOICE TOTAL:496.00 *6848902/28/20 01 POPEYES-LOT 4 MENARDS COMMONS 90-156-00-00-0111432.00INVOICE TOTAL:432.00 *CHECK TOTAL:2,841.75 532457 EEIENGINEERING ENTERPRISES, INC.Page 15 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532457 EEIENGINEERING ENTERPRISES, INC.6849002/28/20 01 WELL #7 WTP STANDBY GENERATOR 51-510-60-00-606013,354.92INVOICE TOTAL:13,354.92 *CHECK TOTAL:13,354.92 532458 FARMFLEE BLAIN'S FARM & FLEET2701-JACKSON02/25/20 01 OVERSHOES52-520-56-00-562044.9902 SOCKS52-520-56-00-56007.19INVOICE TOTAL:52.18 *2897-CONARD03/10/20 01 WORKTUNES WIRELESS HEARING 51-510-56-00-5600160.1502 PROTECTOR W/BLUETOOTH,** COMMENT **03 HOODIES, BELT, SOCKS** COMMENT **04 COMPOSITE TOE BOOTS51-510-56-00-5600116.99INVOICE TOTAL:277.14 *3099-SOELKE02/29/20 01 PANTS, SWEATSHIRT52-520-56-00-560071.88INVOICE TOTAL:71.88 *CHECK TOTAL:401.20 532459 FISHERR RYAN FISHER03062003/02/20 01 BREATH ANALYSIS FOR ALCOHOL 01-210-54-00-541532.0002 TRAINING MEAL PER DIEMS-FISHER ** COMMENT **INVOICE TOTAL:32.00 *CHECK TOTAL:32.00 532460 FLEEPRID FLEETPRIDE4731569203/06/20 01 GROMMET01-410-56-00-56403.20INVOICE TOTAL:3.20 *CHECK TOTAL:3.20Page 16 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532461 FLEXFLEX BENEFIT SERVICE CORP.12309803/01/20 01 FEB'20 - COBRA PART01-110-54-00-546250.00INVOICE TOTAL:50.00 *77083461683403/10/20 01 FEB 2020 HRA ADMIN FEES01-110-52-00-521620.0002 FEB 2020 HRA ADMIN FEES01-120-52-00-521610.0003 FEB 2020 HRA ADMIN FEES01-210-52-00-5216100.0004 FEB 2020 HRA ADMIN FEES01-220-52-00-521620.0005 FEB 2020 HRA ADMIN FEES01-410-52-00-52166.6706 FEB 2020 HRA ADMIN FEES79-790-52-00-521622.5007 FEB 2020 HRA ADMIN FEES79-795-52-00-521622.5008 FEB 2020 HRA ADMIN FEES51-510-52-00-521616.6709 FEB 2020 HRA ADMIN FEES52-520-52-00-521611.6610 FEB 2020 HRA ADMIN FEES01-640-52-00-524030.0011 FEB 2020 HRA ADMIN FEES82-820-52-00-521620.0012 FEB 2020 FSA ADMIN FEES01-110-52-00-52168.0013 FEB 2020 FSA ADMIN FEES01-120-52-00-52164.0014 FEB 2020 FSA ADMIN FEES01-210-52-00-521624.0015 FEB 2020 FSA ADMIN FEES01-220-52-00-52164.0016 FEB 2020 FSA ADMIN FEES01-410-52-00-52168.0017 FEB 2020 FSA ADMIN FEES51-510-52-00-52168.00INVOICE TOTAL:336.00 *CHECK TOTAL:386.00 532462 FONSECAR RAIUMUNDO FONSECA02292002/29/20 01 REFEREE79-795-54-00-5462118.00INVOICE TOTAL:118.00 *CHECK TOTAL:118.00 532463 FORDG GARY R FORD JR02292002/29/20 01 REFEREE79-795-54-00-5462175.00INVOICE TOTAL:175.00 *Page 17 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532463 FORDG GARY R FORD JR03072003/07/20 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:275.00 532464 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-14644103/02/20 01 KIMBALL HILL I MATTERS01-640-54-00-54614,909.00INVOICE TOTAL:4,909.00 *H-3586C-14644203/02/20 01 NICHOLSON MATTERS01-640-54-00-54612,033.50INVOICE TOTAL:2,033.50 *H-3995C-14644303/02/20 01 YMCA MATTERS01-640-54-00-5461220.00INVOICE TOTAL:220.00 *H-4412C-14653103/05/20 01 GREEN ORGANICS MATTERS01-640-54-00-54611,606.00INVOICE TOTAL:1,606.00 *CHECK TOTAL:8,768.50 532465 GROUND GROUND EFFECTS INC.425089-00003/02/20 01 SEDIMENT LOG52-520-56-00-562063.32INVOICE TOTAL:63.32 *CHECK TOTAL:63.32 532466 HARRIS HARRIS COMPUTER SYSTEMSXT0000715902/28/20 01 MYGOVHUB FEES - FEB 202001-120-54-00-546280.9502 MYGOVHUB FEES - FEB 202051-510-54-00-5462122.1603 MYGOVHUB FEES - FEB 202052-520-54-00-546235.25INVOICE TOTAL:238.36 *CHECK TOTAL:238.36Page 18 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532467 HAWKINS HAWKINS INC466535302/18/20 01 VACUUM REGULATOR KIT51-510-56-00-5638280.00INVOICE TOTAL:280.00 *466806502/21/20 01 CHEMICALS51-510-56-00-5638874.29INVOICE TOTAL:874.29 *CHECK TOTAL:1,154.29 532468 HINCKLEY G.C. NEHRING1969403/02/20 01 CONCRETE PARKING CURB52-520-56-00-5620288.00INVOICE TOTAL:288.00 *CHECK TOTAL:288.00 532469 HUELST TOM HUELS02292002/29/20 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 532470 ILSTATE TREASURER OF STATE OF ILLINOISVOAY FUND-ALCALA 201 02/24/20 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-24375.0002 FUND - ALCALA-2019** COMMENT **INVOICE TOTAL:5.00 *VOAY FUND-GRANADE-20 02/24/20 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-243710.0002 FUND - GRANADE-2018** COMMENT **INVOICE TOTAL:10.00 *VOAY FUND-PRYOR-2019 02/24/20 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-243710.0002 FUND - PRYOR-2019** COMMENT **INVOICE TOTAL:10.00 *Page 19 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532470 ILSTATE TREASURER OF STATE OF ILLINOISVOAY FUND-PRYOR-2020 02/24/20 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-24375.0002 FUND - PRYOR-2020** COMMENT **INVOICE TOTAL:5.00 *VOAY FUND-RIOS-2017 02/24/20 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-24375.0002 FUND - RIOS-2017** COMMENT **INVOICE TOTAL:5.00 *VOAY FUND-RIOS-2019 02/24/20 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-24375.0002 FUND - RIOS-2019** COMMENT **INVOICE TOTAL:5.00 *VOAY FUND-RIOS-2020 02/24/20 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-24375.0002 FUND - RIOS-2020** COMMENT **INVOICE TOTAL:5.00 *VOAY FUND-RYDBERG-20 02/24/20 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-24375.0002 FUND - RYDBERG-2020** COMMENT **INVOICE TOTAL:5.00 *VOAY FUND-VILLAFAME- 02/24/20 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-243710.0002 FUND - VILLAFAME-2019** COMMENT **INVOICE TOTAL:10.00 *VOAY FUND-WILLIAMS-2 02/24/20 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-243710.0002 FUND - WILLIAM-2019** COMMENT **INVOICE TOTAL:10.00 *CHECK TOTAL:70.00 532471 IMPACT IMPACT NETWORKING, LLC171825002/26/20 01 01/29-02/28 COPIER CHARGES 01-110-54-00-5430116.8102 01/29-02/28 COPIER CHARGES 01-120-54-00-543038.94Page 20 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532471 IMPACT IMPACT NETWORKING, LLC171825002/26/20 03 01/29-02/28 COPIER CHARGES 01-220-54-00-543086.5604 01/29-02/28 COPIER CHARGES 01-210-54-00-543068.6005 01/29-02/28 COPIER CHARGES 79-790-54-00-546282.7906 01/29-02/28 COPIER CHARGES 79-795-54-00-546282.7907 01/29-02/28 COPIER CHARGES 01-410-54-00-54625.2508 01/29-02/28 COPIER CHARGES 51-510-54-00-54305.2509 01/29-02/28 COPIER CHARGES 52-520-54-00-54305.24INVOICE TOTAL:492.23 *171992902/27/20 01 COPY PAPER01-210-56-00-5610300.00INVOICE TOTAL:300.00 *CHECK TOTAL:792.23 532472 IMPERINV IMPERIAL INVESTMENTSJAN 2020-REBATE03/09/20 01 BUSINESS DIST REBATE-JAN 2020 01-000-24-00-24881,514.33INVOICE TOTAL:1,514.33 *CHECK TOTAL:1,514.33 532473 INGEMUNS INGEMUNSON LAW OFFICES LTD765102/03/20 01 12/16 & 01/06 ADMIN HEARINGS 01-210-54-00-5467300.00INVOICE TOTAL:300.00 *777103/02/20 01 02/03 ADMIN HEARING01-210-54-00-5467150.00INVOICE TOTAL:150.00 *CHECK TOTAL:450.00 532474 ISHAMK KENNETH ISHAM02292002/29/20 01 REFEREE79-795-54-00-5462168.00INVOICE TOTAL:168.00 *CHECK TOTAL:168.00Page 21 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532475 KENDCROS KENDALL CROSSING, LLCBD REBATE 01/2003/09/20 01 NCG BUSINESS DIST REBATE - 01-000-24-00-24871,607.6202 JAN 2020** COMMENT **INVOICE TOTAL:1,607.62 *CHECK TOTAL:1,607.62 532476 KENPRINT ANNETTE M. POWELL20-0305303/05/20 01 500 MAILBOX DAMAGE WORKSHEETS 01-410-54-00-5462100.80INVOICE TOTAL:100.80 *CHECK TOTAL:100.80 532477 KWIATKOJ JOESEPH KWIATKOWSKI03062003/06/20 01 REFEREE79-795-54-00-546250.00INVOICE TOTAL:50.00 *03072003/07/20 01 REFEREE79-795-54-00-546225.00INVOICE TOTAL:25.00 *CHECK TOTAL:75.00 532478 LAWSON LAWSON PRODUCTS930741426502/25/20 01 CABLE TIES, NUTS, BOLTS01-410-56-00-562078.3502 CABLE TIES, NUTS, BOLTS51-510-56-00-562078.3503 CABLE TIES, NUTS, BOLTS52-520-56-00-562078.34INVOICE TOTAL:235.04 *CHECK TOTAL:235.04 532479 LERMI LERMI2020 CONF02/28/20 01 LERMI 2020 TRAINING01-210-54-00-541230.00Page 22 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532479 LERMI LERMI2020 CONF02/28/20 02 CONFERENCE REGISTRATION-DECKER ** COMMENT **INVOICE TOTAL:30.00 *CHECK TOTAL:30.00 532480 LINDCO LINDCO EQUIPMENT SALES INC200286P03/02/20 01 SENSOR CABLE01-410-56-00-5628190.72INVOICE TOTAL:190.72 *CHECK TOTAL:190.72 532481 LITELITE CONSTRUCTION030220-#4 & FINAL 03/03/20 01 ENGINEER'S PAYMENT ESTIMATE 23-216-60-00-60039,140.2502 #4 AND FINAL-YORKVILLE PUBLIC ** COMMENT **03 WORKS STORAGE SHED** COMMENT **INVOICE TOTAL:9,140.25 *CHECK TOTAL:9,140.25 532482 MENLAND MENARDS - YORKVILLE7486802/07/20 01 ITEMS FOR KENDALL COUNTY01-110-56-00-561086.4002 DRAW DOWN RAFFLE** COMMENT **INVOICE TOTAL:86.40 *7583702/18/20 01 BATTERIES79-790-56-00-56209.99INVOICE TOTAL:9.99 *7584502/18/20 01 BRUSH, PAINT, ROLLER COVERS 79-790-56-00-5640242.80INVOICE TOTAL:242.80 *CHECK TOTAL:339.19Page 23 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532483 MENLAND MENARDS - YORKVILLE7593202/19/20 01 TRASH CANS, FENCE PICKETS, 79-790-56-00-5640326.5802 BOARDS, CHALK** COMMENT **INVOICE TOTAL:326.58 *CHECK TOTAL:326.58 532484 MENLAND MENARDS - YORKVILLE7594002/19/20 01 NIPPLES, RODS79-790-56-00-564048.37INVOICE TOTAL:48.37 *7596102/19/20 01 WELDER CONTACT TIP, NOZZLE, 79-790-56-00-564021.0402 WIRE BRUSH,STEEL ROD** COMMENT **INVOICE TOTAL:21.04 *76026-2002/20/20 01 SCREWS, DRILL BITS, ANGLE 79-790-56-00-5630158.0302 GRINDER, GRINDING WHEELS,** COMMENT **03 BRUSH** COMMENT **INVOICE TOTAL:158.03 *7603902/20/20 01 TOWSMART LIGHT, NUMBER KIT 79-790-56-00-564021.46INVOICE TOTAL:21.46 *7612902/21/20 01 CLOROX, LYSOL, CLR52-520-56-00-561011.77INVOICE TOTAL:11.77 *7638102/24/20 01 PVC COUPLING, PVC PIPE52-520-56-00-562016.12INVOICE TOTAL:16.12 *CHECK TOTAL:276.79 532485 MENLAND MENARDS - YORKVILLE7638302/24/20 01 FIELD MARKING PAINT79-790-56-00-56201,592.50INVOICE TOTAL:1,592.50 *CHECK TOTAL:1,592.50Page 24 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532486 MENLAND MENARDS - YORKVILLE7639102/24/20 01 STEEL DOOR, THRESHOLD TAPE, 79-790-56-00-5640189.3102 SEALANT, SHIMS** COMMENT **INVOICE TOTAL:189.31 *7639402/24/20 01 FLINT STRIKER, MAGNETIC HOLDER 01-410-56-00-562011.4402 TIP CLEANER** COMMENT **INVOICE TOTAL:11.44 *7639602/24/20 01 FLASHLIGHT, ACCS PLUG, HEX 52-520-56-00-563051.4602 SHANK ADAPTOR SET** COMMENT **INVOICE TOTAL:51.46 *7640702/24/20 01 PAINT79-790-56-00-564034.98INVOICE TOTAL:34.98 *7656702/26/20 01 PUSH BROOM WITH SQUEEGEE52-520-56-00-563019.97INVOICE TOTAL:19.97 *7657302/26/20 01 SCREWS51-510-56-00-56206.96INVOICE TOTAL:6.96 *7664202/27/20 01 PLUGS, ELBOW01-410-56-00-56202.35INVOICE TOTAL:2.35 *7664502/27/20 01 CONDUIT, COUPLER, CONNECTORS, 79-790-56-00-564086.6202 STRAPS** COMMENT **INVOICE TOTAL:86.62 *7664602/27/20 01 PLUGS, ELBOW01-410-56-00-56202.34INVOICE TOTAL:2.34 *7676002/28/20 01 LYSOL, CLOROX , GERM-X52-520-56-00-561036.82INVOICE TOTAL:36.82 *CHECK TOTAL:442.25Page 25 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532487 MENLAND MENARDS - YORKVILLE7677002/28/20 01 GARBAGE & CONTRACTOR BAGS 79-790-56-00-56402,075.15INVOICE TOTAL:2,075.15 *CHECK TOTAL:2,075.15 532488 MENLAND MENARDS - YORKVILLE7703503/02/20 01 MEASURING WHEEL79-790-56-00-56306.27INVOICE TOTAL:6.27 *7710503/03/20 01 STEEL WHEEL23-216-56-00-565628.98INVOICE TOTAL:28.98 *7718603/04/20 01 ADHESIVE, GLUE79-790-56-00-564024.55INVOICE TOTAL:24.55 *7727803/05/20 01 BOARDS01-410-56-00-5628237.90INVOICE TOTAL:237.90 *7728503/05/20 01 BALL VALVE FIP, COMPRESSION 51-510-56-00-56208.0302 SLEEVE AND NUT** COMMENT **INVOICE TOTAL:8.03 *7729303/05/20 01 SELF DRILLING SCREWS, DRIVE 01-410-56-00-562843.9602 BIT** COMMENT **INVOICE TOTAL:43.96 *7729903/05/20 01 NIPPLES, ELBOW, BUSHING51-510-56-00-562017.31INVOICE TOTAL:17.31 *7730303/05/20 01 FENDER WASHER, PAINT79-790-56-00-562044.15INVOICE TOTAL:44.15 *7730703/05/20 01 PAINT, BRUSH ROLLER01-410-56-00-562848.95INVOICE TOTAL:48.95 *Page 26 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532488 MENLAND MENARDS - YORKVILLE7736103/06/20 01 50W BULBS01-410-56-00-562031.98INVOICE TOTAL:31.98 *7736603/06/20 01 ADHESIVE79-790-56-00-564010.98INVOICE TOTAL:10.98 *7738303/06/20 01 GRAB HOOKS WITH CLEVIS01-410-56-00-562835.33INVOICE TOTAL:35.33 *7739303/06/20 01 SCREWDRIVER, WALLPLATE51-510-56-00-562016.96INVOICE TOTAL:16.96 *7739503/06/20 01 SCREWS79-790-56-00-56406.30INVOICE TOTAL:6.30 *7740203/06/20 01 LASHING STRAP, CARABINER, 52-520-56-00-562025.6302 STRAW** COMMENT **INVOICE TOTAL:25.63 *CHECK TOTAL:587.28 532489 MIDAM MID AMERICAN WATER171869A02/25/20 01 6 MANHOLE HOOKS01-410-56-00-563084.0002 6 MANHOLE HOOKS51-510-56-00-563084.0003 6 MANHOLE HOOKS52-520-56-00-563084.00INVOICE TOTAL:252.00 *CHECK TOTAL:252.00 532490 MIDWSALT MIDWEST SALTP45095803/02/20 01 BULK ROCK SALT51-510-56-00-56382,703.68INVOICE TOTAL:2,703.68 *CHECK TOTAL:2,703.68Page 27 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532491 MOHMS MIDWEST OCCUPATIONAL HEALTH MS20893501/15/20 01 DOT RANDOM MANAGEMENT FEE 01-410-54-00-5462100.0002 DOT RANDOM MANAGEMENT FEE 51-510-54-00-546260.0003 DOT RANDOM MANAGEMENT FEE 52-520-54-00-546240.0004 DOT RANDOM MANAGEMENT FEE 79-790-54-00-5462140.00INVOICE TOTAL:340.00 *CHECK TOTAL:340.00 532492 MONTRK MONROE TRUCK EQUIPMENT32907402/21/20 01 CUTTING EDGE01-410-56-00-5628375.36INVOICE TOTAL:375.36 *32907902/25/20 01 MOTOR01-410-56-00-5628255.71INVOICE TOTAL:255.71 *32908203/03/20 01 MOTOR01-410-56-00-5628341.26INVOICE TOTAL:341.26 *CHECK TOTAL:972.33 532493 MOSERR ROBERT MOSER03062003/06/20 01 REFEREE79-795-54-00-546275.00INVOICE TOTAL:75.00 *03072003/07/20 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:175.00 532494 NEOPOST QUADIENT FINANCE USA, INC0309202003/09/20 01 REFILL POSTAGE MACHINE01-000-14-00-1410500.00INVOICE TOTAL:500.00 *CHECK TOTAL:500.00Page 28 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532495 NICOR NICOR GAS00-41-22-8748 4-0220 03/04/20 01 02/01-03/02 1107 PRAIRIE LN 01-110-54-00-548062.17INVOICE TOTAL:62.17 *12-43-53-5625 3-0320 03/05/20 01 02/02-03/03 609 N BRIDGE ST 01-110-54-00-548094.74INVOICE TOTAL:94.74 *15-41-50-1000 6-0220 03/05/20 01 02/01-03/02 804 GAME FARM RD 01-110-54-00-5480397.17INVOICE TOTAL:397.17 *15-64-61-3532 5-0220 03/04/20 01 02/01-03/02 1991 CANNONBALL TR 01-110-54-00-548040.56INVOICE TOTAL:40.56 *20-52-56-2042 1-0220 03/02/20 01 01/29-02/28 420 FAIRHAVEN 01-110-54-00-5480119.01INVOICE TOTAL:119.01 *23-45-91-4862 5-0220 03/05/20 01 02/02-03/03 101 BRUELL ST 01-110-54-00-5480122.79INVOICE TOTAL:122.79 *83-80-00-1000 7-0220 03/06/20 01 02/02-03/03 610 TOWER UNIT B 01-110-54-00-5480213.75INVOICE TOTAL:213.75 *91-85-68-4012 8-0220 03/05/20 01 02/01-03/02 902 GAME FARM RD 82-820-54-00-54801,448.41INVOICE TOTAL:1,448.41 *95-16-10-1000 4-0220 02/05/20 01 02/04/03/05 1 RT4701-110-54-00-548037.22INVOICE TOTAL:37.22 *CHECK TOTAL:2,535.82 532496 O'REILLY O'REILLY AUTO PARTS5613-18815902/27/20 01 TRANS FLUID01-410-56-00-564047.92INVOICE TOTAL:47.92 *5613-18860503/05/20 01 MARKER LIGHT01-410-56-00-56402.24INVOICE TOTAL:2.24 *Page 29 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532496 O'REILLY O'REILLY AUTO PARTS5613-18863803/06/20 01 DETAILER, TOWELS,GLASS CLEANER 01-410-56-00-564019.97INVOICE TOTAL:19.97 *CHECK TOTAL:70.13 532497 OMALLEY O'MALLEY WELDING & FABRICATING1919903/04/20 01 DESIGN RAILS FOR BID FOR01-410-54-00-5462400.0002 DOWNTOWN YORKVILLE** COMMENT **INVOICE TOTAL:400.00 *CHECK TOTAL:400.00D001578 ORRKKATHLEEN FIELD ORR & ASSOC.1616603/05/20 01 MISC CITY ADMIN MATTERS01-640-54-00-54567,492.7502 DOWNTOWN TIF II MATTERS89-890-54-00-546696.7503 GRANDE RESERVE MATTERS01-640-54-00-545653.7504 MEETINGS01-640-54-00-54561,000.0005 RAGING WAVES MATTERS01-640-54-00-545643.0006 GRNE SOLAR MATTERS90-120-00-00-0011430.0007 GAS-N-WASH MATTERS90-141-00-00-001153.7508 RAINTREE MATTERS90-152-00-00-0011139.75INVOICE TOTAL:9,309.75 *DIRECT DEPOSIT TOTAL:9,309.75 532498 OTTOSEN OTTOSEN DINOLFO12419102/29/20 01 MISC CITY ADMIN MATTERS01-640-54-00-5456902.00INVOICE TOTAL:902.00 *CHECK TOTAL:902.00 532499 PARADISE PARADISE CAR WASHPage 30 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532499 PARADISE PARADISE CAR WASH22407803/03/20 01 FEB 2020 CAR WASHES01-220-54-00-546212.00INVOICE TOTAL:12.00 *22409003/03/20 01 FEB 2020 CAR WASHES01-210-54-00-549520.00INVOICE TOTAL:20.00 *CHECK TOTAL:32.00 532500 PRINTSRC LAMBERT PRINT SOURCE, LLC160603/02/20 01 TOP GOLF OUTING SIGNS79-795-56-00-5606198.00INVOICE TOTAL:198.00 *204602/27/20 01 SOCCER FIELD NUMBERS79-795-56-00-5606150.00INVOICE TOTAL:150.00 *CHECK TOTAL:348.00 532501 RIEHIEMG GRANT RIEHLE-MOELLER02292002/29/20 01 REFEREE79-795-54-00-546250.00INVOICE TOTAL:50.00 *03062003/06/20 01 REFEREE79-795-54-00-546293.00INVOICE TOTAL:93.00 *03072003/07/20 01 REFEREE79-795-54-00-5462137.00INVOICE TOTAL:137.00 *CHECK TOTAL:280.00 532502 RUSSPOWE RUSSO HARDWARE INC.API1010521003/02/20 01 BLADES79-790-56-00-5640326.17INVOICE TOTAL:326.17 *CHECK TOTAL:326.17Page 31 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001579 SLEEZERJ JOHN SLEEZER02262002/26/20 01 REIMBURSEMENT FOR SAFETY01-410-56-00-560079.0002 SHOES** COMMENT **INVOICE TOTAL:79.00 *DIRECT DEPOSIT TOTAL:79.00 532503 SPEEDWAY FLEETCOR SUPERFLEET MASTERCARDFB638-03112003/11/20 01 FEB 2020 GASOLINE01-210-56-00-569517.37INVOICE TOTAL:17.37 *CHECK TOTAL:17.37 532504 STANISZJ JASON J. STANISZEWSKI03072003/07/20 01 REFEREE79-795-54-00-5462165.00INVOICE TOTAL:165.00 *CHECK TOTAL:165.00 532505 SUBURLAB SUBURBAN LABORATORIES INC.17409002/28/20 01 ROUTINE SAMPLES51-510-54-00-5429742.00INVOICE TOTAL:742.00 *CHECK TOTAL:742.00 532506 SUPERIOR SUPERIOR ASPHALT MATERIALS LLC2020009402/26/20 01 ASPHALT23-230-56-00-56321,722.00INVOICE TOTAL:1,722.00 *CHECK TOTAL:1,722.00 532507 TRCONTPR TRAFFIC CONTROL & PROTECTIONPage 32 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532507 TRCONTPR TRAFFIC CONTROL & PROTECTION10345802/24/20 01 STREET SIGNS23-216-56-00-5619369.30INVOICE TOTAL:369.30 *CHECK TOTAL:369.30 532508 TRUAXG GARY TRUAX02292002/29/20 01 REFEREE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 532509 UPS5361 DDEDC #3, INC03052003/05/20 01 1 PKG TO KFO01-110-54-00-545235.60INVOICE TOTAL:35.60 *CHECK TOTAL:35.60 532510 VITOSH CHRISTINE M. VITOSH197602/26/20 01 PUBLIC HEARING FOR AMENDMENT 01-220-54-00-5462212.5802 TO COMPREHENSIVE PLAN** COMMENT **INVOICE TOTAL:212.58 *CHECK TOTAL:212.58 532511 WEEKSB WILLIAM WEEKS02292002/29/20 01 REFEREE79-795-54-00-546250.00INVOICE TOTAL:50.00 *CHECK TOTAL:50.00 532512 WELDSTAR WELDSTARPage 33 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532512 WELDSTAR WELDSTAR0183654302/24/20 01 CYLINDER RENTAL01-410-54-00-548535.96INVOICE TOTAL:35.96 *CHECK TOTAL:35.96 532513 WERDERW WALLY WERDERICH030320-FEB03/03/20 01 FEB 2020 ADMIN HEARINGS01-210-54-00-5467300.00INVOICE TOTAL:300.00 *030320-JAN03/03/20 01 JAN 2020 ADMIN HEARINGS01-210-54-00-5467300.00INVOICE TOTAL:300.00 *CHECK TOTAL:600.00 532514 WEXWEX BANK6413107302/29/20 01 FEB 2020 GASOLINE01-210-56-00-56954,891.8102 FEB 2020 GASOLINE51-510-56-00-5695737.9303 FEB 2020 GASOLINE01-410-56-00-5695737.9304 FEB 2020 GASOLINE01-220-56-00-5695239.8905 FEB 2020 GASOLINE52-520-56-00-5695744.59INVOICE TOTAL:7,352.15 *CHECK TOTAL:7,352.15 532515 WINKLERK KIRK WINKLER02292002/29/20 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *03062003/06/20 01 REFEREE79-795-54-00-546275.00INVOICE TOTAL:75.00 *03072003/07/20 01 REFEREE79-795-54-00-546225.00INVOICE TOTAL:25.00 *Page 34 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532515 WINKLERK KIRK WINKLER030720-203/07/20 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:350.00 532516 WOLLNIKD DAVID WOLLNIK02292002/29/20 01 REFEREE79-795-54-00-5462175.00INVOICE TOTAL:175.00 *CHECK TOTAL:175.00 532517 WTRPRD WATER PRODUCTS, INC.029402902/21/20 01 BAND REPAIR CLAMP51-510-56-00-5640535.00INVOICE TOTAL:535.00 *029412802/28/20 01 SUPPORT GASKETS, BAND REPAIR 51-510-56-00-5640459.6802 CLAMPS, VAVLE RUBBER** COMMENT **INVOICE TOTAL:459.68 *029412902/28/20 01 BREAKABLE FLANGE51-510-56-00-5640202.50INVOICE TOTAL:202.50 *CHECK TOTAL:1,197.18D001580 YBSDYORKVILLE BRISTOL2020.00402/05/20 01 FEB 2020 LANDFILL EXPENSE 51-510-54-00-544515,274.04INVOICE TOTAL:15,274.04 *2020.00503/04/20 01 MAR 2020 LANDFILL EXPENSE 51-510-54-00-544512,418.89INVOICE TOTAL:12,418.89 *220SF03/16/20 01 FEB 2020 SANITARY FEES95-000-24-00-2450335,909.83INVOICE TOTAL:335,909.83 *DIRECT DEPOSIT TOTAL:363,602.76Page 35 of 46 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 03/18/20TIME: 14:14:16UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/24/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532518 YOUNGM MARLYS J. YOUNG02192002/27/20 01 02/19/20 ADMIN MEETING MINUTES 01-110-54-00-546268.25INVOICE TOTAL:68.25 *02242003/05/20 01 FEB 24 LIBRARY MEETING MINUTES 82-820-54-00-546265.00INVOICE TOTAL:65.00 *03032003/09/20 01 03/03/20 EDC MEETING MINUTES 01-110-54-00-546250.96INVOICE TOTAL:50.96 *CHECK TOTAL:184.21348,544.64374,284.01TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:722,828.65Page 36 of 46 DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520*J.DYON 02/29/20 01 SAMS-PAPER TOWEL, KLEENEX 01-110-56-00-5610 30.96 INVOICE TOTAL: 30.96 * 032520-A.HERNANDEZ 02/29/20 01 OSU TURF 79-790-54-00-5412 600.00 02 CERTIFICATION-BASEBALL FIELD ** COMMENT ** 03 MANAGEMENT TRAINING ** COMMENT ** INVOICE TOTAL: 600.00 * 032520-A.SIMMONS 02/29/20 01 WAREHOUSE DIRECT-BINDERS, TAB 01-120-56-00-5610 43.56 02 DIVIDERS FOR BUDGET BOOKS ** COMMENT ** 03 NAPA#246790-TRANS FLUID 52-520-56-00-5628 93.80 04 COMCAST-JAN 2020 INTERNET & 82-820-54-00-5440 385.03 05 VOICE ** COMMENT ** 06 COMCAST-FEB 2020 INTERNET & 82-820-54-00-5440 304.58 07 VOICE ** COMMENT ** 08 NAPA#247101-SPARK PLUGS 79-790-56-00-5640 16.32 09 NAPA#247140-BUTT CONNECTOR, 79-790-56-00-5640 8.15 10 HEAT SHRINK TUBING ** COMMENT ** 11 NAPA#247237-CLEANERS 79-790-56-00-5640 23.16 12 ADS-ANNUAL ALARM MONITORING 82-820-54-00-5462 1,108.56 13 CHARGES ** COMMENT ** 14 NEOPOST-JAN-APR 2020 POSTAGE 01-120-56-00-5610 161.97 15 MACHINE LEASE ** COMMENT ** 16 NAPA#247666-LAMP 01-410-56-00-5628 5.40 17 NAPA#248046-FILTERS 52-520-56-00-5628 22.73 18 NAPA#248048-DRAIN, DRAIN PAN 52-520-56-00-5628 151.99 19 VERIZON-JAN 2020 IN CAR UNITS 01-210-54-00-5440 756.21 20 VERIZON-JAN 2020 MOBILE PHONES 01-220-54-00-5440 186.80 21 VERIZON-JAN 2020 MOBILE PHONES 01-210-54-00-5440 887.30 22 VERIZON-JAN 2020 MOBILE PHONES 79-795-54-00-5440 93.40 23 VERIZON-JAN 2020 MOBILE PHONES 51-510-54-00-5440 179.67 24 VERIZON-JAN 2020 MOBILE PHONES 52-520-54-00-5440 36.01 25 NAPA#248209-LAMP 01-410-56-00-5628 4.70 26 NAPA#248542-TOWELS, CLEANER 01-410-56-00-5628 13.95 27 WAREHOUSE DIRECT-STORAGE BOXES 01-120-56-00-5610 36.65 28 NAPA#248651-BATTERY CABLES 01-410-56-00-5628 88.00 29 ARNESON-JAN 2020 GASOLINE 79-790-56-00-5695 348.23 30 ARNESON-OCT 2019 GASOLINE 79-790-56-00-5695 743.60 31 ARNESON-OCT 2019 GASOLINE 79-790-56-00-5695 282.14 32 ARNESON-AUG 2019 GASOLINE 79-790-56-00-5695 566.67 33 ARNESON-AUG 2019 GASOLINE 79-790-56-00-5695 331.30 INVOICE TOTAL: 6,879.88 * 032520-B.OLSEM 02/29/20 01 WAREHOUSE DIRECT-TAPE, LEGAL 01-110-56-00-5610 101.58 02 PADS, FILE TABS, HIGHLIGHTERS ** COMMENT **Page 37 of 46 DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520-B.OLSEM 02/29/20 03 BEACON-SUBSCRIPTION RENEWAL 01-110-56-00-5610 135.35 INVOICE TOTAL: 236.93 * 032520-B.OLSON 02/29/20 01 ICSC CONFERENCE FLIGHTS FOR 01-110-54-00-5415 1,295.88 02 OLSON, PURCELL & DUBAJIC ** COMMENT ** 03 ILCMA WINTER CONFERENCE HOTEL 01-110-54-00-5415 338.08 04 AND PARKING FOR OLSON ** COMMENT ** INVOICE TOTAL: 1,633.96 * 032520-B.PFIZENMAIER 02/29/20 01 AMERICAN TIRE-OVERCHARGE CR 01-210-54-00-5495 -3.00 02 AMERICAN TIRE#2908-VAPOR 01-210-54-00-5495 116.77 03 CANISTER SOLENOID ** COMMENT ** 04 AMERICAN TIRE#2834-TIE RODS 01-210-54-00-5495 280.72 05 AMERICAN TIRE#2909-OIL CHANGE 01-210-54-00-5495 445.10 06 AND BRAKE REPAIR ** COMMENT ** 07 AMERICAN TIRE#2925-REPLACE 01-210-54-00-5495 463.34 08 FRONT BRAKES, WIPERS ** COMMENT ** 09 AMERICAN TIRE#2934-REPLACE 01-210-54-00-5495 413.49 10 STARTER ** COMMENT ** 11 NAPA#248093-WINDSHIELD FLUID 01-210-56-00-5620 35.88 INVOICE TOTAL: 1,752.30 * 032520-D.BROWN 02/29/20 01 AMAZON-5-BUCKLE OVERSHOES 51-510-56-00-5600 77.95 02 TARGET-PRINTER FOR TREATMENT 51-510-56-00-5638 99.99 03 PLANT ** COMMENT ** INVOICE TOTAL: 177.94 * 032520-E.TOPPER 02/29/20 01 JEWEL-STAFF MEETING 82-820-56-00-5676 46.82 02 REFRESHMENTS ** COMMENT ** 03 ROSATI'S-STAFF MEETING 82-820-56-00-5676 63.00 04 REFRESHMENTS ** COMMENT ** 05 SMITHEREEN-JAN 2020 PEST 82-820-54-00-5462 78.00 06 CONTROL ** COMMENT ** 07 AMAZON-TONER CARTRIDGES 82-820-56-00-5610 1,148.65 08 AMAZON-SIGN HOLDERS, VACUUM, 82-820-56-00-5610 701.50 09 VACUUM BAGS ** COMMENT ** 10 AMAZON-REPORT COVERS 82-820-56-00-5610 8.69 11 JEWEL-REFRESHMENTS FOR BOARD 82-820-56-00-5610 21.17 12 MEETING ** COMMENT ** 13 AMAZON-GLUE, MAGNETS 82-820-56-00-5610 14.47 14 AMAZON-MARKERS,PENS 82-820-56-00-5610 35.75 15 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 16 AMAZON-CORRECTION TAPE, TAPE 82-820-54-00-5460 44.21 17 AMAZON-SHRINKY DINKS 82-000-24-00-2480 20.12 18 AMAZON-SHAMROCK BRACELETS 82-820-56-00-5671 14.95Page 38 of 46 DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520-E.TOPPER 02/29/20 19 AMAZON-PENCIL SHARPENER, 82-820-56-00-5610 36.43 20 REPORT COVERS ** COMMENT ** 21 PLA CONFERENCE - 82-820-54-00-5415 110.38 22 LODGING-TOPPER ** COMMENT ** 23 PLA CONFERENCE - MEALS 82-820-54-00-5415 22.89 24 WALL STREET 82-820-54-00-5460 134.97 25 JOURNAL-SUBSCRIPTION RENEWAL ** COMMENT ** 26 TRIBUNE-SUBSCRIPTION RENEWAL 82-820-54-00-5460 37.44 27 AMAZON-RETURNED MERCHANDISE 82-820-56-00-5610 -53.99 28 CREDIT ** COMMENT ** INVOICE TOTAL: 2,498.44 * 032520-E.WILLRETT 02/29/20 01 ILLINOIS AUDIO 01-110-54-00-5440 250.00 02 PRODUCTIONS-PHONE ANSWERING ** COMMENT ** 03 MESSAGES ** COMMENT ** 04 ELEMENT FOUR-OFFSITE BACKUPS 01-640-54-00-5450 1,229.10 INVOICE TOTAL: 1,479.10 * 032520-J.ENGBERG 02/29/20 01 ESRI-ARCGIS ONLINE SERVICES 01-220-54-00-5460 100.00 02 ADOBE-CHARGED TAX CREDIT 01-220-54-00-5462 -3.31 03 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-5462 52.99 04 LICENSE ** COMMENT ** INVOICE TOTAL: 149.68 * 032520-J.GALAUNER 02/29/20 01 AMAZON-CANDY FOR ST.PATS 79-795-56-00-5606 63.52 02 PARADE ** COMMENT ** INVOICE TOTAL: 63.52 * 032520-J.JENSEN 02/29/20 01 SUNFIELD RESTAURANT 02/11/20 01-210-54-00-5415 54.37 02 BREAKFAST MEETING ** COMMENT ** 03 HOME DEPO-SHOVEL 01-210-54-00-5495 26.98 INVOICE TOTAL: 81.35 * 032520-J.SLEEZER 02/29/20 01 TC&P#103180-STREET SIGNS 23-216-56-00-5619 86.50 02 TC&P#103311-STREET SIGNS 23-216-56-00-5619 385.45 03 TC&P#103097-STREET SIGNS 23-216-56-00-5619 359.15 04 TC&P#103179-STREET SIGNS 23-216-56-00-5619 177.00 05 TC&P#103184-STREET SIGNS 23-216-56-00-5619 209.00 06 AMAZON-ADAPTER CABLE 01-410-56-00-5628 24.98 INVOICE TOTAL: 1,242.08 * 032520-K.BARKSDALE 02/29/20 01 WAREHOUSE DIRECT-FAX TONER 01-220-56-00-5610 121.45 INVOICE TOTAL: 121.45 * 032520-K.GREGORY 02/29/20 01 ARAMARK#1592092634-MATS 51-510-54-00-5485 48.82Page 39 of 46 DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520-K.GREGORY 02/29/20 02 ARAMARK#1592127426-MATS 52-520-54-00-5485 49.11 03 ARAMARK#1592136115-MATS 01-410-54-00-5485 49.11 04 ARAMARK#1592144796-MATS 01-410-54-00-5485 49.11 05 MINER INV#100520-TWO WAY 79-790-54-00-5462 531.66 06 RADIO SHARED SERVICES MAR 2020 ** COMMENT ** 07 MINER INV#100520-TWO WAY 52-520-54-00-5462 252.92 08 RADIO SHARED SERVICES MAR 2020 ** COMMENT ** 09 MINER INV#100520-TWO WAY 01-410-54-00-5462 405.59 10 RADIO SHARED SERVICES MAR 2020 ** COMMENT ** 11 MINER INV#100520-TWO WAY 51-510-54-00-5462 404.83 12 RADIO SHARED SERVICES MAR 2020 ** COMMENT ** 13 MINER INV#100484-TWO WAY 79-790-54-00-5462 531.66 14 RADIO SHARED SERVICES FEB 2020 ** COMMENT ** 15 MINER INV#100484-TWO WAY 52-520-54-00-5462 252.92 16 RADIO SHARED SERVICES FEB 2020 ** COMMENT ** 17 MINER INV#100484-TWO WAY 01-410-54-00-5462 405.59 18 RADIO SHARED SERVICES FEB 2020 ** COMMENT ** 19 MINER INV#100484-TWO WAY 51-510-54-00-5462 404.83 20 RADIO SHARED SERVICES FEB 2020 ** COMMENT ** 21 WAREHOUSE DIRECT-PAGE FLAG 01-110-56-00-5610 17.16 22 MARKERS ** COMMENT ** 23 REINDERS#4058997-DROP SPREADER 01-410-56-00-5630 2,867.89 24 ARAMARK#1592153447-MATS 01-410-54-00-5485 49.11 25 ARAMARK#1592162084-MATS 52-520-54-00-5485 49.11 26 ARAMARK#1592170667-MATS 51-510-54-00-5485 52.23 27 ARNESON-JULY GASOLINE 79-790-56-00-5695 276.60 INVOICE TOTAL: 6,698.25 * 032520-L.PICKERING 02/29/20 01 SHAW MEDIA-CITY VEHICLE BID 01-110-54-00-5426 89.90 02 TRIBUNE-AD FOR BIDS ON 01-220-54-00-5426 293.86 03 CONSTRUCTION OF WELLS ** COMMENT ** INVOICE TOTAL: 383.76 * 032520-N.DECKER 02/29/20 01 AMAZON-CASH DRAWER PRINTER 01-210-56-00-5610 320.64 02 WAREHOUSE DIRECT-INDEX CARDS, 01-210-56-00-5610 151.33 03 CD-R DISCS ** COMMENT ** 04 COMCAST-01/15-02/14 SERVICE 01-640-54-00-5449 1,153.27 05 FOR KENCOM ** COMMENT ** 06 SHREDIT-FEB 2020 SHREDDING 01-210-54-00-5462 188.27 07 AT&T-01/24-02/24 SERVICE 01-210-54-00-5440 318.51 08 O'HERRON-2 UNIFORM SHIRTS 01-210-56-00-5600 85.64 09 COMCAST-02/08-03/07 CABLE 01-210-54-00-5440 4.22 10 ACCURINT-JAN 2020 SEARCHES 01-210-54-00-5462 150.00 INVOICE TOTAL: 2,371.88 * 032520-P.MCMAHON 02/29/20 01 AMAZON-SHARPS DISPOSAL 01-210-56-00-5620 34.87Page 40 of 46 DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520-P.MCMAHON 02/29/20 02 CONTAINER ** COMMENT ** INVOICE TOTAL: 34.87 * 032520-P.RATOS 02/29/20 01 AMAZON-REFUND FOR BABY 01-220-56-00-5620 -169.98 02 CHANGING STATION ** COMMENT ** 03 AMERICAN TIRE#2958-4 NEW 01-410-54-00-5490 1,576.07 04 TIRES, ALIGNMENT PERFORMED, ** COMMENT ** 05 FRONT STRUTS REPLACED ** COMMENT ** INVOICE TOTAL: 1,406.09 * 032520-R.FREDRICKSON 02/29/20 01 COMCAST-01/12-02/11 CABLE 01-110-54-00-5440 21.12 02 COMCAST-01/13-02/12 INTERNET 51-510-54-00-5440 108.35 03 @ 610 TOWER PLANT ** COMMENT ** 04 IGFOA-MILITARY LEAVE WEBINAR 01-000-14-00-1400 30.00 05 05/28/20-FREDRICKSON ** COMMENT ** 06 IGFOA-INTERNAL CONTROLS 01-000-14-00-1400 255.00 07 SEMINAR 06/11/20-FREDRICKSON & ** COMMENT ** 08 WRIGHT ** COMMENT ** 09 COMCAST-01/15-02/14 INTERNET 79-795-54-00-5440 68.40 10 @ 102 E VAN EMMON ** COMMENT ** 11 COMCAST-01/15-02/14 CABLE @ 79-795-54-00-5440 25.71 12 102 E VAN EMMON ** COMMENT ** 13 IGFOA MEMBERSHIP RENEWAL- 01-120-54-00-5460 250.00 14 FREDRICKSON ** COMMENT ** 15 NEWTEK-WEB UPKEEP FEB 2020 01-640-54-00-5450 16.59 16 COMCAST-01/24-02/23 INTERNET 79-790-54-00-5440 84.76 17 @ 201 W HYDRAULIC ** COMMENT ** 18 COMCAST-01/24-02/23 INTERNET 79-795-54-00-5440 63.59 19 @ 201 W HYDRAULIC ** COMMENT ** 20 COMCAST-01/24-02/23 INTERNET 01-110-54-00-5440 39.37 21 @ 800 GAME FARM RD ** COMMENT ** 22 COMCAST-01/24-02/23 INTERNET 01-220-54-00-5440 33.75 23 @ 800 GAME FARM RD ** COMMENT ** 24 COMCAST-01/24-02/23 INTERNET 01-120-54-00-5440 22.50 25 @ 800 GAME FARM RD ** COMMENT ** 26 COMCAST-01/24-02/23 INTERNET 01-210-54-00-5440 146.23 27 @ 800 GAME FARM RD ** COMMENT ** 28 COMCAST-01/29-02/28 INTERNET 79-790-54-00-5440 89.90 29 @ 185 WOLF ST ** COMMENT ** 30 COMCAST-01/29-02/28 CABLE & 79-790-54-00-5440 116.03 31 PHONE @ 185 WOLF ST ** COMMENT ** 32 COMCAST-01/30-02/29 INTERNET 52-520-54-00-5440 39.47 33 @ 610 TOWER LN ** COMMENT ** 34 COMCAST-01/30-02/29 INTERNET 01-410-54-00-5440 78.95 35 @ 610 TOWER LN ** COMMENT **Page 41 of 46 DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520-R.FREDRICKSON 02/29/20 36 COMCAST-01/30-02/29 INTERNET 51-510-54-00-5440 118.43 37 @ 610 TOWER LN ** COMMENT ** 38 IGFOA-HOT TOPICS IN MUNICIPAL 01-120-54-00-5412 25.00 INVOICE TOTAL: 1,633.15 * 032520-R.HARMON 02/29/20 01 WALGREENS-PHOTOS, BOWLS 79-795-56-00-5606 28.24 02 PARTY CITY-BALLOONS 79-795-56-00-5606 126.22 03 WALMART-PRESCHOOL SNACKS 79-795-56-00-5606 18.28 04 HOBBY LOBBY-PRESCHOOL CRAFT 79-795-56-00-5606 93.57 05 SUPPLIES ** COMMENT ** 06 INDEED-PRESCHOOL POSITION AD 79-795-54-00-5426 22.76 07 UNIT PRINT-PRESCHOOL 79-795-56-00-5606 35.66 08 GRADUATION PICTURES ** COMMENT ** 09 AMAZON-BLU-RAY 79-795-56-00-5606 10.19 10 AMAZON-BOOK 79-795-56-00-5606 10.00 11 AMAZON-CDS, BAKING SODA, 79-795-56-00-5606 74.62 12 STRAWS, POPCORN BOXES, ** COMMENT ** 13 KLEENEX, CANDY KETTLES ** COMMENT ** 14 AMAZON-SUPERHERO MASK KITS 79-795-56-00-5606 8.99 15 JET-PRESCHOOL SNACKS 79-795-56-00-5606 71.74 16 AMAZON-BATTERIES 79-795-56-00-5606 22.02 INVOICE TOTAL: 522.29 * 032520-R.HORNER 02/29/20 01 PSI SERVICES-DRONE TEST 79-790-54-00-5412 160.00 INVOICE TOTAL: 160.00 * 032520-R.MIKOLASEK 02/29/20 01 AMAZON-HARD CASES FOR NORCAN 01-210-56-00-5620 27.17 02 STORAGE ** COMMENT ** 03 ITOAORG-03/23/20 BALLISTIC 01-210-54-00-5412 390.00 05 SHIELD INSTRUCTOR COURSE-HAYES ** COMMENT ** 06 PUBLIC AGENCY 01-210-54-00-5412 990.00 07 TRAINING-03/09/20 ** COMMENT ** 08 HOSTAGE/CRISIS NEGOTIATIONS ** COMMENT ** 09 SEMINAR-KUEHLEM & DAVIS ** COMMENT ** INVOICE TOTAL: 1,407.17 * 032520-R.WRIGHT 02/29/20 01 PHYSICIANS CARE-DRUG SCREENING 51-510-54-00-5462 43.00 02 PHYSICIANS CARE-DRUG SCREENING 82-820-54-00-5462 43.00 INVOICE TOTAL: 86.00 * 032520-S.IWANSKI 02/29/20 01 VISTA PRINT-500 BUSINESS CARDS 82-820-56-00-5610 35.59 02 YORK POST-POSTAGE FOR BOOKS 82-820-54-00-5452 14.14 INVOICE TOTAL: 49.73 * 032520-S.REDMON 02/29/20 01 FUN EXPRESS-SUPPLIES FOR 79-795-56-00-5606 86.00Page 42 of 46 DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520-S.REDMON 02/29/20 02 GRANDPARENTS DAY ** COMMENT ** 03 AT&T-01/24-02/23 TOWN SQUARE 79-795-54-00-5440 78.53 04 PARK SIGN INTERNET ** COMMENT ** 05 EASTER EGG-EGGS FOR BUNNY 79-795-56-00-5606 160.00 06 BREAKFAST ** COMMENT ** 07 ROCK'N'KIDS-TOT ROCK CLASS 79-795-54-00-5462 245.00 08 ARAMARK#1592083947-MATS 79-790-56-00-5620 15.82 09 ARAMARK#1592092632-MATS 79-790-56-00-5620 15.82 10 ARAMARK#1592075179-MATS 79-790-56-00-5620 15.82 11 ARAMARK#1592127424-MATS 79-790-56-00-5620 15.82 12 ARAMARK#1592136114-MATS 79-790-56-00-5620 15.82 13 ARAMARK#1592144794-MATS 79-790-56-00-5620 15.82 14 ARAMARK#1592118723-MATS 79-790-56-00-5620 15.82 15 DEKANE-PIN KIT 79-790-56-00-5640 53.30 16 GRAINGER-NUTS 79-790-56-00-5640 67.87 17 O'MALLEY WELDING-MISC. BENDING 79-790-56-00-5620 615.00 18 OF PLATES ** COMMENT ** 19 4 ALL PROMOS-PRIZES FOR TOP 79-795-56-00-5606 234.02 20 GOLF OUTING ** COMMENT ** 21 AMAZON-RESTROOM SIGNS 79-795-56-00-5640 182.00 22 SHAW MEDIA-BASEBALL/SOFTBALL 79-795-54-00-5426 530.00 23 LEAGUE ADS ** COMMENT ** 24 SAMS-HERO DANCE REFRESHMENTS 79-795-56-00-5606 30.70 25 AMAZON-SUPER HERO MASK KITS 79-795-56-00-5606 87.83 INVOICE TOTAL: 2,480.99 * 032520-S.REMUS 02/29/20 01 FACEBOOK ADVERTISING 79-795-54-00-5426 20.00 02 BLUEPAY-HTD 2020 MOBILE ESCAPE 79-000-14-00-1400 1,150.00 03 ROOM ** COMMENT ** INVOICE TOTAL: 1,170.00 * 032520-T.HOULE 02/29/20 01 GRAINCO-LP GAS REFILL 79-790-56-00-5620 66.66 INVOICE TOTAL: 66.66 * 032520-T.NELSON 02/29/20 01 ARCHERY PLACE-JAN 2020 ARCHERY 79-795-54-00-5462 240.00 02 CLASS ** COMMENT ** 03 BSN SPORTS#908132078-ICE 79-795-56-00-5606 600.00 04 PACKS & BASEBALLS ** COMMENT ** 05 BSN SPORTS#908168755-IN-HOUSE 79-795-56-00-5606 346.50 06 UMPIRE SHIRTS ** COMMENT ** 07 IPRA-MENTOR PROGRAM 02/25, 79-795-54-00-5412 67.50 08 03/18 & 04/15-NELSON ** COMMENT ** 09 IPRA-MENTOR PROGRAM 79-000-14-00-1400 22.50 10 05/06-NELSON ** COMMENT ** INVOICE TOTAL: 1,276.50 *Page 43 of 46 DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520-UCOY 02/29/20 01 ADVANCED DISPOSAL-JAN 2020 01-540-54-00-5442 104,064.02 02 REFUSE SERVICE ** COMMENT ** 03 ADVANCED DISPOSAL-JAN 2020 01-540-54-00-5441 2,985.48 04 SENIOR REFUSE SERVICE ** COMMENT ** INVOICE TOTAL: 107,049.50 * CHECK TOTAL: 143,744.43 TOTAL AMOUNT PAID: 143,744.43Page 44 of 46 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,610.09$ -$ 19,610.09 2,198.82$ 1,451.74$ 23,260.65$ FINANCE10,703.46 - 10,703.46 1,212.32 802.96 12,718.74$ POLICE119,264.85 2,248.23 121,513.08 723.73 8,906.49 131,143.30$ COMMUNITY DEV.19,119.67 - 19,119.67 2,169.17 1,425.29 22,714.13$ STREETS16,256.02 51.02 16,307.04 1,774.05 1,184.86 19,265.95$ WATER16,110.86 792.18 16,903.04 1,904.81 1,252.36 20,060.21$ SEWER10,165.12 - 10,165.12 1,135.43 737.40 12,037.95$ PARKS20,172.86 - 20,172.86 2,221.57 1,473.26 23,867.69$ RECREATION18,167.60 - 18,167.60 1,520.11 1,356.58 21,044.29$ LIBRARY16,579.83 - 16,579.83 1,193.40 1,248.65 19,021.88$ TOTALS266,150.36$ 3,091.43$ 269,241.79$ 16,053.41$ 19,839.59$ 305,134.79$ TOTAL PAYROLL305,134.79$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 6, 2020Page 45 of 46 ACCOUNTS PAYABLE DATE Clerk's Check #131168- Kendall County Recorder (Page 1)03/04/2020 67.00$ City Check Register (Pages 2 - 36)03/24/2020 722,828.65 City MasterCard Bill Register (Pages 37 - 44)03/25/2020 143,744.43 SUB-TOTAL: $866,640.08 WIRE PAYMENTS Annual Bassett License Renewal 02/21/2020 300.00$ Margaritas en Mayo - Liquor License 03/03/2020 25.00 TOTAL PAYMENTS: $325.00 Bi - Weekly (Page 45)03/06/2020 305,134.79$ SUB-TOTAL: 305,134.79$ TOTAL DISBURSEMENTS:1,172,099.87$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, March 24, 2020 PAYROLL Page 46 of 46 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number CC 2020-12 Liquor Code Amendment – Off-Premise Package Sales City Council – March 24, 2020 Majority Approval Please see attached. Lisa Pickering Administration Name Department Summary Proposed amendment to the liquor code expanding the number of license classes that can sell beer, wine, and liquor in original sealed containers for off-premise consumption. Background On March 16, 2020, the Governor issued Executive Order 2020-07, which contains a provision that prohibits all on-premise consumption of food and beverages in restaurants and bars. It does allow restaurants and bars to still sell food and beverages for consumption off- premise. This ordinance would allow bars, restaurants, and non-profit clubs with existing liquor licenses the ability to also sell beer, wine, and liquor in original sealed containers with “to-go” orders as well as curbside pickup or delivery orders. Additionally, the ordinance suspends the current provision in the code in Section 3-3-21 (C) regarding alcohol delivery service which states “Payments may not be accepted nor orders placed at the delivery location. The purpose of suspending this section is to allow payment for the order at the place of delivery. The ordinance also includes a sunset clause for these provisions to end at the removal of the Governor’s ban on on-premise consumption. If approved, businesses utilizing the off-premise option must also hold a corresponding state liquor license which allows them to sell off-premise. Recommendation Staff recommends approval of the attached ordinance. Memorandum To: Mayor and City Council From: Lisa Pickering, City Clerk CC: Bart Olson, City Administrator James Jensen, Police Chief Date: March 19, 2020 Subject: Liquor Code Amendment – Off-Premise Package Sales Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE REGULATIONS FOR LIQUOR LICENSES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to section 5/4-1 of the Liquor Control Act of 1934, as amended, (235 ILCS 5/1-1 et seq.) the corporate authorities have the power to determine regulations for the sale of alcoholic beverages; and pursuant to its powers to protect the public’s health, welfare and safety the following amendments to the City’s liquor control ordinances are hereby authorized. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That Title 3, Chapter 3, Section 3-3-4: of the Yorkville City Code be and is hereby amended by adding the following: “The following licenses are hereby authorized to sell beer, wine and liquor for consumption off premises in original sealed containers: Class R-2, Class BG, and Class C.” Section 2. That paragraph C. of Section 3-3-21 of Chapter 3, Title 3 of the Yorkville City Code be and is hereby suspended as applicable to any alcohol delivery service to any address in the City, which does not hold a valid liquor license. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law but shall sunset at the removal of the Governor’s ban on on- premise consumption. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of __________________, 2020. ___________________________ City Clerk KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Ordinance No. 2020-____ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of __________________, 2020. ______________________________ Mayor Attest: ___________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number PW 2020-18 Special Service Area (SSA) Request for Proposals City Council – March 24, 2020 N/A N/A N/A See Attached Memo Carri Parker, Purchasing Manager Administration Name Department Summary Discussion of the Special Services Area (SSA) Request for Proposals. Background The Fox Hill and Sunflower Estates Subdivisions are part of a Special Services Area which staff recommends a management company to oversee. Some of the services that are provided as part of this SSA is the landscaping maintenance. Both of the contracts expire on April 30, 2020. Below is a summary and timeline for each RFP for the management services and the landscape maintenance services. 1. Request for Proposals for Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area The City will be seeking a Landscape Contractor to provide landscape maintenance services for the Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area as the current contract expires on April 30, 2020. The Contractor shall furnish all labor, equipment, tools, services, skills, etc., required to maintain the landscape in an attractive condition throughout the contract period. Maintenance of plant materials shall include but not be limited to mowing, edging, pruning, fertilizing, watering and cleanup. This RFP will be published on Thursday, March 12th in the Kendall County Now publication. Staff will bring the contract to the April 21st Public Works Committee meeting. Below is the timeline of the bid: Released to the Public: Thursday, March 19, 2020 Late Date for Questions: March 24, 2020, by 3:00 p.m. Addendum Posted: March 27, 2020, by 5:00 p.m. Proposals Due: April 3, 2020, at 9:00 a.m. PW Committee Contract Approval: April 21, 2020 Memorandum To: Public Works Committee From: Carri Parker, Purchasing Manager CC: Bart Olson, Administrator Date: March 17, 2020 Subject: Special Services Area (SSA) Request for Proposals Special Services Association Request for Proposals 3/17/2020 2 | Page 2. Request for Proposals for Management Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area The City will be seeking a Property Management Company to prepare an annual operating budget, day to day interactions with the residents, provide the necessary oversight to the landscape contractor, and send bi-weekly property reports to the City to ensure quality services are being provided to the residents of the Sunflower Estates and Fox Hill subdivisions. This RFP will be published on Thursday, March 12th in the Kendall County Now publication. Staff will bring the contract to the April 21st Public Works Committee meeting. Below is the timeline of the bid: Released to the Public: Thursday, March 19, 2020 Late Date for Questions: March 24, 2020, by 3:00 p.m. Addendum Posted: March 27, 2020, by 5:00 p.m. Proposals Due: April 3, 2020, at 9:00 a.m. PW Committee Contract Approval: April 21, 2020 Recommendation Staff recommends that we move forward with the release of the Request for Proposals. After the RFPs are received, we will follow-up with the Committee with the staff recommendation. Attachments  Request for Proposals for Landscaping Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area  Request for Proposals for Management Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area REQUEST FOR PROPOSAL Requesting: Proposal(s) for Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area Issue Date: March 19, 2020 Pre-Proposal Meeting: N/A Pre-Proposal Meeting Location: N/A Last Date for Questions: March 24, 2020, by 3:00 p.m. Addendum Posted: March 27, 2020, by 5:00 p.m. Proposals Due: April 3, 2020, at 9:00 a.m. Location: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Note: Illinois Prevailing Wage Act (820 ILCS 130/1-12) does not apply All questions concerning this solicitation shall be submitted via e-mail to Purchasing Manager before the date stated above. A written response in the form of a public addendum will be published on the City’s website by the said date above. Contact with anyone other than the Purchasing Manager for matters relative to this solicitation during the solicitation process is prohibited. Contact for this proposal: Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 2 | Page TABLE OF CONTENTS TABLE OF CONTENTS ................................................................................................................ 2 LEGAL NOTICE ............................................................................................................................ 3 SPECIFICATIONS ......................................................................................................................... 4 GENERAL CONDITIONS ............................................................................................................ 9 CONTRACTOR CERTIFICATIONS .......................................................................................... 21 COST SHEET ............................................................................................................................... 22 DETAIL EXCEPTION SHEET ................................................................................................... 24 VEHICLE/EQUIPMENT LIST .................................................................................................... 25 SUBCONTRACTOR LISTING ................................................................................................... 26 REFERENCES ............................................................................................................................. 27 CONTRACT ................................................................................................................................. 28 EXHIBIT A – SUNFLOWER ESTATES MAP………………………………………………… 29 EXHIBIT B – FOX HILL MAP…………………………………………………………………. 30 EXHIBIT C – WEEKLY REPORT FORM………………………………………………………31 United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 3 | Page LEGAL NOTICE FOX HILL AND SUNFLOWER ESTATES SUBDIVISIONS LANDSCAPE MAINTENANCE SERVICES The United City of Yorkville, Illinois will accept sealed Proposals for Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area. Sealed Proposals will be received at the address listed below until Friday, April 3, 2020, at 9:00 a.m. Proposals not physically received by the date and time listed above will be returned, unopened to the firm. Emailed or faxed Proposals will not be accepted. All Proposals should be addressed to: United City of Yorkville Re: (vendor name) Invitation to Proposal – SSA Landscape Maintenance Services Attention: Carri Parker, Purchasing Manager 800 Game Farm Road Yorkville, IL 60560 Proposal packets are available online at http://www.yorkville.il.us. The link can be found under the Business Tab-Proposals & RFPs. Additional packets may be picked up at the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. Any questions regarding this legal notice or specifications shall be directed to Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us. The respondent shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the preparation of proposals or the performance of the contract. Carri Parker Purchasing Manager United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 4 | Page SPECIFICATIONS I. INFORMATION The United City of Yorkville is seeking a Landscape Contractor (herein as “Contractor”) to provide landscape maintenance services for the Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area (see map). The Contractor shall furnish all labor, equipment, tools, services, skills, etc., required to maintain the landscape in an attractive condition throughout the contract period. Maintenance of plant materials shall include but not be limited to mowing, edging, pruning, fertilizing, watering and cleanup. The contractor must notify the City representative of their work schedule, to allow for inspection of maintenance work as needed. Prior to any mowing, remove litter from all sites. At no time shall any litter be mowed over. II. LOCATION Fox Hill Subdivision – 5.29 acres Located off of Route 34 on the west side of town, west of Rush-Copley Emergency Center. Sunflower Estates Subdivision – 5.00 acres Located off of Route 47, head west on Greenbrier Road and south on Walsh Drive. III. QUALITY CONTROL Work covered shall be performed by a single firm experienced in landscape maintenance of a similar nature and scope. Subject to the approval of the Owner, the Contractor may subcontract any Work to be performed under this Contract. However, the election to subcontract Work shall not relieve the Contractor from responsibility or liability which it has assumed under this Contract and the Contractor shall remain liable to the same extent that its liability would attach, as if the Work had been performed by the Contractor's own employees. By submitting the proposal, the Contractor certifies as to meet the following requirements: 1. Has completed within the past three (3) years a minimum of three (3) projects of similar nature and scope to the work being proposal and the type of work completed is similar to that being proposal. 2. Maintains a permanent place of business, with a minimum of five (5) years in business. 3. Has access to all necessary equipment and has the organizational capacity and technical competence necessary to do the work properly and expeditiously. 4. Will provide a sworn financial statement upon request, which evidences the Contractor has adequate financial resources to complete the work being proposal, as well as all other work the Contractor is presently under contract to complete. 5. Has a documented safety program with a history of satisfactory past performance. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 5 | Page IV. EQUIPMENT All equipment and vehicles used by the Contractor shall be maintained and in good working mechanical condition. V. REPORTING The Contractor shall provide written documentation to the City or its designee on a weekly basis outlining all work performed, using the attached form or approved equal. VI. INVOICING All invoices will be done on a monthly basis with detailed itemized billing for each work item performed for each SSA subdivision area. Billing will include the date the work item was performed, the cost per work item and the total cost for the month. VII. METHOD OF MEASUREMENT This work will be measured for payment by cycle completed per location for the type of work specified. VIII. BASIS OF PAYMENT This measurement is noted under each item under the SCOPE OF WORK. IX. PROTECTION OF EXISTING FACILITIES Existing facilities, including grounds, structures, landscaping and so forth, public or private, shall be protected by the vendor. Any damage to existing facilities shall be reported to the City or its designee and shall be repaired promptly by the vendor when ordered to do so by the City. All repairs of damage to existing facilities shall be made to the satisfaction of the City with the complete cost of the repairs being the contractor’s responsibility. Failure to repair damage shall just cause for withholding payment for which becomes due to cover the estimated cost of all determined damages. X. SUBSTANDARD WORK If the contractor fails to meet the specifications set forth by the mowing contract, the City reserves the right to withhold full payment for only the particular Special Services Area (SSA) not meeting the contract standards. The City will withhold the entire payment for each SSA that is deemed as a sub-standard until such time that itis brought into compliance with the specifications of the mowing contract. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 6 | Page XI. ACCESSIBILITY OF CONTRACTOR The Contractor shall supply cell phone numbers, daytime office numbers, fax numbers, and pager numbers of supervisors handling this contract. The Contractor shall return all calls or pages within one hour. On-site response time for complaints must be made within 24 hours of the initial call. The Contractor shall update the City representative on work progress no less than once per week. Failure to comply with the accessibility requirements as listed above shall be deemed as substandard work and will be subject to the same penalties and potential non-payment. XII. EQUIPMENT CONDITION All equipment will be kept in a good, safe operation condition. All safety guards must be attached. All mowing equipment will have sharp blades so that the grass is cut properly. All equipment will be kept in such a condition so that the gas/oil is not leaking. The City representative or his designee shall have the right to inspect Contractor’s equipment at any time to insure compliance with requirements; however, it will be the contractor’s responsibility to ensure that the equipment remains in good working order. XIII. FUELING/OILING Mowers are not to be fueled or oiled in grass areas. All mowers and other equipment are to be fueled and oiled in non-grass areas that are not directly tributary to storm sewer inlets, ditches, or wetlands. The contractor will be responsible for all costs associated with the clean-up and restoration associated with fuel and oil spills. XIV. FINAL APPEARANCE The Contractor will be responsible for complete removal of all grass clippings collected. Mowing patterns shall be such that the clippings and mulch are evenly distributed; Noticeable deposits and/or clumps will not be permitted. Grass clippings will not be accumulated on hard surfaces, sidewalks or roadways. If windrows are present, the clippings must be removed by raking. At no time should collected mowing clippings be left or deposited on public or private areas. XV. SCOPE OF WORK GENERAL MAINTENANCE – Weekly visits to each area beginning the end of April through December 1, subject to conditions; a spring clean-up in March or early April and a complete mulching of all beds by May 30 in the first year of the contract and then all subsequent years mulching of all beds by May 15. • Landscape beds shall be kept free of weeds for the duration of this contract. Any weeds found within the bed shall be removed. Poison ivy shall be sprayed and removed. • All plants in the landscape beds shall be pruned in accordance with ANSIZ133.1 standard. Pruning shall be completed in the spring, fall, and late fall for winterization. Prune all other United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 7 | Page shrubs after dormancy to rejuvenate old canes and stems. Approximately one quarter (¼) of the stems shall be trimmed to two to three inches (2”-3”) above the ground. Remove the largest and oldest stems first. • Remove dead plant material. Notify the City of Yorkville of the date, type of plant, and location of removal within five (5) working days of removal. • Remove all trash from the landscape beds. • Rake leaves from all landscaped areas weekly and remove leaves from the site the last week in September. Estimate five (5) occurrences per year. • Monitor plants for disease and pest activity. Report any problems to the City or its designee. • Deadhead perennial flowers to promote more flowering. Pinch back perennial flowers to promote more dense flowering. Cut back perennials to promote new growth from the base of the plants. Deadhead roses to promote new blossoms. • All mulch spread is not to exceed two to three inches (4”). Dark Brown, shredded hardwood mulch will be applied once a year during the spring. Mulch shall be applied to all perennial, shrub and tree beds. Mulch shall be paid for at an installed, cubic yard rate. • All landscaped areas will be inspected and maintained weekly and be kept weed free throughout the season. BASIS OF PAYMENT: Payment for this work shall be included in the Contract Unit Price per hour cost bid for GENERAL MAINTENACE for each individual on the work crew; Personnel used for the trucking and transportation of equipment or debris will not be paid separately and should be included in the per hour price for GENERAL MAINTENANCE. MOWING – All mowing will be maintained at a height of 2 ½" or 3" in hot and dry conditions. Grass shall be cut weekly or when it is 1" higher than specified height. Grass next to light poles, trees, trails, etc., shall be mechanically trimmed to the same height as specified above at the time of each mowing. All grass clippings and debris, shall be removed from the sidewalks, trails, and streets at the time cutting takes place. Lawn mower blades shall be clean and kept sharp and well-adjusted to provide a clean cut. Cutting grass too closely (scalping) shall be avoided. Mowing patterns shall be changed regularly to avoid rutting. Use small mowers for difficult or tight areas where larger commercial mowing units cannot maneuver. Mowing shall be done optimally when the grass is dry, however, mowing wet turf is acceptable. Bagging is not required, and grass clippings may be left on the grass providing no readily visible clumps remain on the grass surface after mowing. If clippings are excessive or diseased, they shall be removed after mowing to enhance overall turf appearance and to prevent United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 8 | Page matting, clumping and thatch buildup. In the case of fungal disease outbreaks, clippings will be collected and disposed of off-site until the disease is controlled. The final appearance after mowing shall present a neat appearance. Care shall be taken with mowing equipment to avoid obstructions such as trees, shrubs, utility boxes, signage, buildings, etc., and the Contractor shall be responsible for damage caused by its operations. The Contractor shall be responsible for damage to any plant material or site features caused by the Contractor or his/her employees. The Contractor will be notified in writing of the specific nature of the damage and cost of repair. the City will, at its option, invoice the Contractor for the payment, or reduce payment by the amount of the repairs to the Contractor. Mowing cycles shall commence on or about April 15 and continue through December 1, subject to conditions. The estimated number of occurrences is thirty (30) per year. The contractor shall inspect sites on a weekly basis. All lawn areas shall be mowed to maintain a height of two and a half inches (2½”), not to exceed three and a half inches (3½”) throughout the growing season, unless otherwise directed by a City representative. At no time shall mowing remove more than one third (1/3) of the total leaf blade. BASIS OF PAYMENT: Payment for MOWING shall be included in the Contract Unit Price per acre for MOWING. DEBRIS REMOVAL – This work shall consist of removing branches, debris, and garbage that is in excess of the normally anticipated spring cleanup and/or weekly accumulation. This item is intended to cover potential large amounts of accumulated debris occurring after excessive windstorms and/or illegal dumping. This item will not include tree removal over 6 inches in diameter. This item includes tree removal 6 inches in diameter or less and the removal of shrubbery. It should be clearly noted that the typical spring cleanup of the lots and the typical weekly cleanup shall not be paid for separately but shall be considered incidental to the contract. The typical weekly cleanup should be done each time before the scheduled mowing. Work done outside of the typical weekly cleanup completed under the DEBRIS REMOVAL contract unit item must be approved by a City representative prior to initiation of work. The contract unit price for DEBRIS REMOVAL shall include the labor, transportation, disposal, and equipment costs associated with this task. All debris must be removed from the site by the contractor and disposed of. BASIS OF PAYMENT: Payment for this work shall be included in the Contract Unit Price per hour cost bid for DEBRIS REMOVAL for each individual on the work crew; Personnel used for the trucking and transportation of equipment or debris will not be paid separately and should be included in the per hour price for DEBRIS REMOVAL. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 9 | Page GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the City and become a part of the contract unless otherwise specified. Contractors or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The City assumes that the submission of a proposal means that the Contractor has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Forms All proposals must be submitted on the forms provided, complete with all blank spaces filled in and properly signed in ink in the proper spaces and submitted in a sealed envelope. All proposal forms may be obtained from the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. When completed, deliver to the United City of Yorkville City Hall, Attn. Carri Parker, Purchasing Manager, 800 Game Farm Road, Yorkville, IL 60560 prior to the proposal opening date and time. Proposals must be identified as such on the outside of the sealed envelope by marking the envelope “SEALED PROPOSAL” and with the following information: Company’s name, address, item proposal, date and time of opening. Contractors may attach separate sheets for the purpose of explanation, exception, or alternative proposal and to cover required unit prices. 2. Submittal of Proposal Proposals arriving after the specified time will not be accepted. Mailed proposals that are delivered after the specified hour will not be accepted regardless of the postmarked time on the envelope. Contractors should carefully consider all proposal delivery options and select a method that will successfully deliver their proposal by the required time and date. All proposals must include the following documents: A) Submit all of the below in one sealed envelope identified with the enclosed label: 1) 1 original of the entire packet for Procurement 2) 1 original of the entire packet for Project Manager 3) 1 file copy of the entire packet via USB Flashdrive for Procurement identified with the project name. 4) If your proposal includes confidential information as defined by FOIA (5 ILCS 140/7) (From Ch. 116, par. 207) Sec. 7 provide i) 1 redacted original of the entire packet identified as REDACTED ORIGINAL ii) 1 file copy of the entire packet on the same above USB Flashdrive, identifying the file as REDACTED ORIGINAL 5) Contractor Certifications (reference page 21) 6) Proposal Cost Sheet (reference page 22-23) 7) Detail Exception Sheet (reference page 24) 8) Equipment List (reference page 25) 9) Subcontractor Listing (reference page 26) United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 10 | Page 10) References (reference page 27) 11) Signed Contract (reference page 28) 3. Examination of Proposal Forms, Specifications, and Site The Contractor shall carefully examine the proposal forms which may include the invitation to the proposal, instruction to Contractors, general conditions, special conditions, plans, specifications, proposal form, bond, contract, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The Contractor shall verify all measurements relative to the work, shall be responsible for the correctness of the same. The Contractor will examine the site and the premises and satisfy themselves as to the existing conditions under which the Contractor will be obligated to operate. Failure of the Contractor to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional sums of money will be added to the contract. The submission of the proposal shall be considered conclusive evidence that the Contractor has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the Contractor will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 4. Scope of Work The Contractor shall supply all required supervision, skilled labor, transpiration, new materials, apparatus, and tools necessary for the entire and proper completion of the work. The Contractor shall supply, maintain and remove all equipment for the performance of the work and be responsible for the safe, proper and lawful construction, maintenance and use of the same. This work shall be completed to the satisfaction of the City. The Contractor shall provide adequate protection of the job site to protect the general public and adjacent property. The City is not responsible for site safety. The Contractor is solely and exclusively responsible for construction means, methods, technologies and site safety. 5. Interpretation of Proposal Documents Questions regarding proposal documents, discrepancies, omissions, or intent of the specifications or plans shall be submitted in writing to the Purchasing Manager at cparker@yorkville.il.us at least ten (10) working days prior to the opening of proposals to provide time for issuing and forwarding an addendum. Any interpretations of the Contract Documents will be made only by addendum duly issued or delivered by the City to each person receiving a set of proposal documents. The City will not be responsible for any other explanations for interpretations of the Contract Documents. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 11 | Page Letters, requested interpretations, clarifications, and/or explanations shall be so noted on the outside of the envelope and on the first page of the letter with the words, INTERPRETATION REQUEST. Letters not properly marked will not be considered as a formal request. Any letter received within ten working days of the proposal date will be returned unopened. 6. Proposal Guarantee Unless specifically waived, each proposal shall be accompanied by proposal security in an amount of ten percent (10%) or such other percentage as stated in the supplementary conditions of the full amount of the proposal in the form of a certified or bank cashier’s check or proposal bond. In a reasonable time after the proposal opening, proposal deposits of all except the three lowest responsible Contractors will be released. The remaining deposits will be released after the Contractor has entered into the contract and furnished the required insurance and bonds. The proposal deposit shall become the property of the City if the Contractor within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements, not as a penalty, but as liquidated damages. 7. Receiving Proposals Proposals received prior to the time of opening will be securely kept, unopened. The Purchasing Manager, whose duty it is to open them will decide when the specified time has arrived, and no-proposal received thereafter will be considered. No responsibility will be attached to the Purchasing Manager or the City for the premature or non-opening of a proposal not properly addressed and identified, except as otherwise provided by law. 8. Late and Fax Proposals Proposals arriving after the specified time, whether sent by mail, courier, or in person, will not be accepted and will be refused and returned unopened. It is the Contractor’s responsibility for timely delivery regardless of the methods used. Mailed proposals that are delivered after the specified hour will not be accepted regardless of the postmarked time on the envelope. Facsimile machine transmitted proposals will not be accepted, nor will the City transmit proposal documents to prospective Contractors by way of a facsimile machine. 9. Completeness All information required by the Invitation to Proposal must be supplied to constitute a responsive proposal. The Contractor’s submittal shall include the completed Proposal Sheet found in the contract documents. The City will strictly hold the Contractor to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the Contractor. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 12 | Page 10. Error in Proposals When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the Contractor is not relieved from errors in proposal preparation. Erasures in proposals must be explained over the signature of the Contractor. 11. Withdrawal of Proposals A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the Purchasing Manager prior to the specified time of opening. After the opening, the Contractor cannot withdraw or cancel his proposal for a period of forty-five (45) calendar days, or such longer time as stated in the proposal documents. 12. Contractor Interested in More than One Proposal Unless otherwise specified, if more than one proposal is offered by any one party, by or in the name of his or their agent, partner, or other persons, all such proposals may be rejected. A party who has quoted prices on work, materials, or supplies to other Contractors is not thereby disqualified from quoting prices to other Contractors or from submitting a proposal directly for the work, materials, or supplies. 13. Contractor’s Qualifications No award will be made to any Contractor who cannot satisfy the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The City’s decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The Contractor shall furnish to the City all information and data the City may request for the purpose of investigation. 14. Proposal Award for All or Part Unless otherwise specified, proposals shall be submitted for all of the work or items for which proposals are requested. The City reserves the right to make an award on all items, or any of the items, according to the best interests of the City. 15. Work Restrictions The Contractor shall complete the work required as soon as practicable. The only exception to this requirement will be extenuating circumstances as may be accepted by the City. Requests for exceptions due to extenuating circumstances must be made in writing to the City within 48 hours of the occurrence. The City’s decision on extenuating circumstances will be final. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 13 | Page Work will not be permitted on Sunday or the following legal holidays: New Year’s Day Labor Day Martin Luther King’s Birthday Veteran’s Day President’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Eve, ½ Day (afternoon) Christmas Day Due to the timing of this project, work may be prohibited during certain public events in said area. Work shall not be permitted between the hours of 8:00 p.m. To 7:00 a.m. during standard weekdays (excluding holidays). Any requested variations to these hours shall be approved by the City in writing, in advance of any operations outside of the hours detailed above. 16. Estimated Proposal Quantities On “Estimated Quantities”, the City may purchase more or less than the estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the estimated quantity of each item unless otherwise agreed upon. 17. Trade Names – Alternative Proposal When an item is identified in the specifications by a manufacturer’s or trade name or catalog number, the Contractor shall proposal upon the item so identified. If the specifications state “or equal” proposals on other items will be considered, provided the Contractor clearly identifies in his proposal the item to be furnished, together with any descriptive matter which will indicate the character of the item. Contractors desiring to the proposal on items that deviate from these specifications, but which they believe are equivalent, are requested to submit alternate proposals. However, ALTERNATE PROPOSALS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The proposal must be accompanied by complete specifications for the items offered. Contractors wishing to submit a secondary proposal must submit it as an alternate proposal. The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 18. Price Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 14 | Page Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the Contractor with its tax exemption number. Cash discounts will not be considered in determining the overall price but may be used in an overall evaluation. 19. Consideration of Proposal No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The Contractor, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses, and adequate insurance to comply with the terms of these specifications and contract documents. 20. Award or Rejection the City reserves the right to reject and/or award any and all proposals or parts thereof and to waive formalities and technicalities according to the best interests of the City. Any proposal submitted will be binding for forty-five (45) days subsequent to the date of the proposal opening. A contract will be awarded to the lowest responsible and responsive Contractor complying with the conditions of the contract documents only when it is in the best interest of the City to accept the proposal. The City shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any and/or all proposals or parts thereof. 21. Execution of Contract The Contractor shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen’s compensation. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Contractors, including the specifications, will constitute part of the legal contract between the United City of Yorkville and the Contractor. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 15 | Page 22. Termination of Contract The United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the City Council. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as the failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or services unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 23. Protests A) Any Contractor who claims to be aggrieved in connection with a solicitation, the selection process, a pending award, or other reasonable issues may initiate a protest. 1) Protests involving the solicitation process or stated requirements must be presented in writing via email to the Purchasing Manager no later than the last date for questions as reflected on the cover page of this document. 2) Protests involving the evaluation of offers, staff recommendations, or the award process must be submitted in writing to the Purchasing Manager no later than three business days after results are publicly posted. B) Protests must include: the name and address of the protestor; appropriate identification of the solicitation; if an award has been initiated, the award document number (if available); identification of the procedure that is alleged to have been violated; precise statement(s) of the relevant facts; identification of the issue to be resolved; protestor's argument and supporting documentation (Exhibits, evidence, or documents to substantiate any claims) and recommendation for further action. C) Upon receipt of the notice of protest, the Purchasing Manager shall cease the procurement process for the said project. 1) The Purchasing Manager will rule on the protest in writing within five business days from receipt of the protest. 2) Appeals of the Purchasing Manager's decision must be made in writing within five business days after receipt thereof and submitted to the City Administrator for final resolution. The appellant shall have the opportunity to be heard and an opportunity to present evidence in support of the appeal. 3) the City Administrator's decision is final. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 16 | Page 24. Compliance with All Laws All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 25. Contract Alterations No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 26. Nonassignability The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations or change the terms of the contract. 27. Execution of Documents The Contractor, in signing the Proposal on the whole or any portion of the work, shall conform to the following requirements: • Proposals signed by an individual other than the individual represented in the proposal documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal in the name of the person for whom it is signed. • Proposals that are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Proposal a power of attorney evidencing authority to sign the Proposal, executed by the partners. • Proposals that are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. • If such Proposal is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal should be attached to it. Such Proposal shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. If the Proposal is signed for a limited liability company, it should have the correct legal name and be signed by the managing member or other person with authority. • Proposals received from any listed contractor in response to an invitation for proposals shall be entered on the abstract of Proposals and rejected. Proposals, quotations, or offers received from any listed contractor shall not be evaluated for an United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 17 | Page award or included in the competitive range, nor shall discussions be conducted with a listed offer or during a period of ineligibility. If the period of ineligibility expires or is terminated prior to award, the City may, but is not required to, consider such proposals, quotations, or offers. 28. Default the City may terminate a contract by written notice of default to the Contractor if: • fails to make delivery of the materials or perform the services within the time specified in the proposal, or • fails to make progress so as to endanger performance of the contract, or • fails to perform work outlined in the contract within a reasonable amount of time. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 29. Inspection the City shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the City. 30. Permits and Licenses The Contractor and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. 31. Notification of Work Upon receiving the notice to proceed from the City or its designee, the Contractor shall notify the City or its designee 48 hours prior to commencement of work and 24 hours prior to each inspection (if applicable). 32. Time of Completion The Contractor shall completely perform its proposal in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in the proposal. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 18 | Page 33. Incidental Work All work shown in the proposal documents, described in the applicable specifications or in these Special Provisions and not covered by a pay item, will be considered as included in the proposal. 34. Payment Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. Invoices shall be paid by the City pursuant to the Local Government Prompt Payment Act (50 ILCS 505/1 et seq.). 35. Guarantees and Warranties All guarantees and warranties required shall be furnished by the Contractor and shall be delivered to the City before the final payment on the contract is issued. 36. Insurance (A) During the term of the Contract, the Contractor shall provide the following types of insurance is not less than the specified amounts: i. Comprehensive General Liability - $1,000,000 per occurrence; ii. Auto Liability - Combined Single Limit Amount of $1,000,000 on any Contractor owned, and/or hired, and/or non-owned motor vehicles engaged in operations within the scope of this Contract; iii. Workers Compensation - Statutory; Employers Liability $1,000,000 (the policy shall include a 'waiver of subrogation'); iv. Umbrella Coverage - $2,000,000 (this shall apply to General Liability, Auto Liability, and Professional Liability, except if the amount for Professional Liability exceeds these combined limits, then Umbrella Coverage does not need to apply to Professional Liability); and v. Professional Liability - $5,000,000. (B) The Contractor shall furnish to the City satisfactory proof of coverage of the above insurance requirements, by a reliable company or companies, before commencing any work. Such proof shall consist of certificates executed by the respective insurance companies and filed with the City. Said certificates shall contain a clause to the effect that, for the duration of the contract, the insurance policy shall be canceled, expire or changed so as to the amount of coverage only after written notification 30 days in advance to the City. In addition, said certificates shall list the City and its officers, agents, and employees as additional insureds on all required insurance policies except the policy for professional liability. (C) The Contractor shall require subcontractors, if any, not protected under the Contractor ’s United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 19 | Page policies, to take out and maintain insurance of the same nature in amounts, and under the same terms, as required of the Contractor. 37. Indemnification The Contractor shall indemnify, defend and save harmless the City, its officers, agents, employees, representatives and assigns, from lawsuits, actions, costs (including attorneys' fees), claims or liabilities of any character brought because of any injuries or damages received or sustained by any person, persons, or property on account of negligent act or omission or any willful misconduct of said Contractor, its officers, agents and/or employees arising out of, or in performance of any of the provisions of the Contract, including any claims or amounts recovered for any infringements of patent, trademark or copyright; or from any claims or amounts arising or recovered under the "Worker's Compensation Act" or any other law, ordinance, order or decree. In connection with any such claims, lawsuits, actions or liabilities, the City, its officers, agents, employees, representatives, and their assigns shall have the right to defense counsel of their choice. The Contractor shall be solely liable for all costs of such defense and for all expenses, fees, judgments, settlements and all other costs arising out of such claims, lawsuits, actions or liabilities. 38. Liquidated Damages Time is of the essence of the contract. Should the Contractor fail to complete the work within the specified time stipulated in the contract or within such extended time as may have been allowed, the Contractor shall be liable and shall pay to the City the amount of $500.00, not as a penalty but as liquidated damages, for each day of overrun in the contract time or such extended time as may have been allowed. The liquidated damages for failure to complete the contract on time are approximate, due to the impracticality of calculating and proving actual delay costs. These deductions are for the cost of delay to account for administration, engineering, inspection, supervision, and other costs and expenses during periods of extended and delayed performance. The costs of delay represented by this schedule are understood to be a fair and reasonable estimate of the costs that will be borne by the City during an extended and delayed performance by the Contractor of the work. 39. General Guarantee Neither the final certificate of payment nor any provision in the Contractor Documents, nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of final acceptance of the work unless a longer period is specified. The United City of Yorkville will give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond requirements. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 20 | Page Unless otherwise amended in writing by the Director of Public Works, the date of the Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project. 40. Cleaning The Contractor and subcontractors shall remove from the premises, rubbish, waste material, and accumulations, and shall keep the premises clean. The Contractor shall keep the premises clean during the project to the satisfaction of the Director of Public Works. 41. Business/Resident Notification The Contractor shall not close any street or private driveway without the consent of the Director of Public Works, and the proper notification of the affected business/resident. 42. Use of Fire Hydrants No fire hydrants shall be used to obtain water for non-emergency use. Contact the City’s Director of Public Works at 630.878.7102 for access. 43. Waiver of Lien Where applicable a waiver of lien and contractor’s affidavit must be submitted by the Contractor, verifying that all subcontractors and material invoices have been paid prior to the City approving final payment. 44. Other Entity Use Although this solicitation is specific to the City, Contractors have the option of allowing this offer, if awarded by the City to the Contractor, to be available to other government agencies within the Kane, Will and Kendall Counties. If the successful Contractor and the interested entity/agency mutually agree on the Terms and Conditions, inclusive of pricing, both parties may perform business under the authority of this solicitation and contract. It is understood that at no time will any city or municipality or other agencies be obligated for placing an order for any other city, municipality or agency; nor will any city or municipality or agency be obligated for any bills incurred by any other city or municipality or agency. Further, it is understood that each agency will issue its own purchase order to the awarded Contractor. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 21 | Page CONTRACTOR CERTIFICATIONS The undersigned Contractor; A. Certifies that it is not barred from contracting or contracting with the City as a result of a violation of either Paragraph 33E-3 (Bid rigging) or 33E-4 (Bid rotating) of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon request; and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) and agrees to comply with the Equal Employment Opportunity Clause, Section 750, Part 750, Chapter X, Subtitle B of Title 44 of the Illinois Administrative Code incorporated herein by reference; and E. Agrees to comply with current applicable regulations of the Americans with Disabilities Act; and F. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965); and G. Agrees to provide a drug-free workplace pursuant to the Drug-Free Workplace Act (30 ILCS 580/1 et seq.) (25 or more employees under a contract of more than $5,000 or for individuals only when greater than $5,000). Printed Name of Contractor Signature of Authorized Representative Date United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 22 | Page COST SHEET The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor, and incidentals specified for the price below. The undersigned Contractor certifies that they are not barred from contracting on this contract as a result of a conviction for the violation of state laws prohibiting proposal rigging or proposal rotating (720 ILCS 5/33E-1, et seq.) and is not delinquent in any taxes to the Illinois Department of Revenue (65 ILCS 5/11-42.2-1). It is understood that the City reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than forty-five (45) days. I (We) propose to complete the following project as more fully described in the specifications for the following: Company Name: ________________________________________________________ _____ Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. If it is the Contractor’s intention to utilize a subcontractor(s) to fulfill the requirements of the Contract, the City must be advised of the subcontractor’s company name, address, telephone and fax numbers, and a contact person’s name at the time of proposal submittal. YES NO Will you be utilizing a subcontractor? ____ ____ If yes, have you included all required Information with your proposal submittal? ____ ____ OR NO PROPOSAL – Keep our company on your Contractors List ______________________________ Signature ______________________________ Date NO PROPOSAL – Remove our company from Your Contractors List ______________________________ Signature ______________________________ Date United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 23 | Page COST SHEET CONTINUED TOTAL COST: General Maintenance Contract Year Cost (hourly) 2020-2021 2021-2022 2022-2023 Mowing - Sunflower Estates Contract Year Cost (Acre) 2020-2021 2021-2022 2022-2023 Labor Contract Year Cost (Hourly) 2020-2021 2021-2022 2022-2023 Mowing - Fox Hill Contract Year Cost (Acre) 2020-2021 2021-2022 2022-2023 Debris Removal Contract Year Cost (Hourly) 2020-2021 2021-2022 2022-2023 Mulch Contract Year Cost (per yard) 2020-2021 2021-2022 2022-2023 Printed Name of Contractor Signature of Authorized Representative Date United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 24 | Page DETAIL EXCEPTION SHEET Any exception must be clearly noted on this sheet. Failure to do so may be the reason for the rejection of the proposal. It is not our intention to prohibit any potential Contractor from contracting by virtue of the specifications, but to describe the material(s) and service(s) actually required. the City reserves the right to accept or reject any or all exceptions. Contractor’s exceptions are: United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 25 | Page VEHICLE/EQUIPMENT LIST Name Make Model Year Use United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 26 | Page SUBCONTRACTOR LISTING Provide the name, contact information, and value of work for each and every subcontractor which will be employed on this project. Subcontractor No. 1 Business Name Address City, State, Zip Code Contact Person Telephone Number Value of Work Nature of Work Subcontractor No. 2 Business Name Address City, State, Zip Code Contact Person Telephone Number Value of Work Nature of Work Subcontractor No. 3 Business Name Address City, State, Zip Code Contact Person Telephone Number Value of Work Nature of Work United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 27 | Page REFERENCES Enter below current business references for whom you have performed work similar to that required by this proposal. Reference No. 1 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work Reference No. 2 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work Reference No. 3 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Landscape Maintenance Services March 19, 2020 28 | Page CONTRACT This contract (“Contract”) made and entered into this 28th day of April 2020, by and between the United City of Yorkville, Kendall City, an Illinois Municipal Corporation, hereinafter referred to as the "City" and ________________________, hereinafter referred to as the "Contractor" and its successors. WITNESSETH: WHEREAS, the City has heretofore solicited proposals for all labor and materials necessary to complete the work specified in the Request for Proposals for the Landscape Maintenance Services for the Fox Hill and Sunflower Estates Subdivision Special Services Area; WHEREAS, the City has found that the Contractor is the lowest responsible Contractor for said work and has awarded the Contractor this contract for said work; and WHEREAS, the entire proposal packet together with all exhibits, terms, and conditions to become a part of this contract unless otherwise specified all of which are made a part hereof and herein called the “Contract Documents”. The City assumes that submission of a proposal means that the person submitting the proposal has familiarized themselves with all conditions and intends to comply with them unless noted otherwise. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the work in accordance with the specifications, conditions, and prices stated in the proposal packet. 2. The City will pay the Contractor in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE: By: _________________________________ Mayor Attest: ___________________________ CONTRACTOR: City Clerk By: ________________________________________ Signature Witness: __________________________________ _________________________________ Print Name and Title Witness W a l s h D r S Bridge StStagecoach Trl Green Briar Rd Walsh Cir Aster DrColumbine DrSunflower Ct Fountainview Dr Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Sunflower Estates SSA Mowing and Maintenance Areas United City of Yorkville, Illinois Yorkville GIS 2017 Source: Esri, DigitalGlobe,GeoEye, EarthstarGeographics, CNES/AirbusDS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN,IGP, swisstopo, and the GISUser Community Walsh Drive EXHIBIT A John St W Veterans Pkwy Sycamore RdChestnut Ln Evergreen LnCottonwood Trl Aspen LnDi e h l F a rm R d Willow WayRena LnCypress Ln Carolyn CtWhite Pine CtSource: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Fox Hill SSA Mowing and Maintenance Areas United City of Yorkville, Illinois Yorkville GIS 2017 EXHIBIT B FOX HILL AND SUNFLOWER ESTATES SSA AREA LANDSCAPE MAINTENANCE WEEKLY REPORT Date Time In Time Out Employee(s) Initials Work Items Performed Mowing Yes No String trim edge of trails Yes No String trim trees, bushes, etc. Yes No String trim electric boxes, light poles, etc. Yes No Blow grass from trails Yes No Weed landscape beds Yes No Trim trees Yes No Plant trees Yes No Plant bushes or flowers Yes No Remove landscaping Yes No Place mulch Yes No Repair erosion damage Yes No Please describe any additional work in detail below: Employee Signature REQUEST FOR PROPOSAL Requesting: Proposal(s) for Property Management Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area Issue Date: March 19, 2020 Pre-Proposal Meeting: N/A Pre-Proposal Meeting Location: N/A Last Date for Questions: March 24, 2020, by 3:00 p.m. Addendum Posted: March 27, 2020, by 5:00 p.m. Proposals Due: April 3, 2020, at 9:00 a.m. Location: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Note: Illinois Prevailing Wage Act (820 ILCS 130/1-12) does not apply All questions concerning this solicitation shall be submitted via e-mail to Purchasing Manager before the date stated above. A written response in the form of a public addendum will be published on the City’s website by the said date above. Contact with anyone other than the Purchasing Manager for matters relative to this solicitation during the solicitation process is prohibited. Contact for this proposal: Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 2 | Page TABLE OF CONTENTS TABLE OF CONTENTS ................................................................................................................ 2 LEGAL NOTICE ............................................................................................................................ 3 SPECIFICATIONS ......................................................................................................................... 4 GENERAL CONDITIONS ............................................................................................................ 5 CONTRACTOR CERTIFICATIONS .......................................................................................... 15 COST SHEET ............................................................................................................................... 16 REFERENCES ............................................................................................................................. 17 CONTRACT ................................................................................................................................. 18 EXHIBIT A – SUNFLOWER ESTATES MAP………………………………………………… 19 EXHIBIT B – FOX HILL MAP…………………………………………………………………. 20 United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 3 | Page LEGAL NOTICE FOX HILL AND SUNFLOWER ESTATES SUBDIVISIONS PROPERTY MANAGEMENT SERVICES The United City of Yorkville, Illinois will accept sealed Proposals for Property Management Services for the Fox Hill and Sunflower Estates Subdivisions Special Services Area. Sealed Proposals will be received at the address listed below until Friday, April 3, 2020, at 9:00 a.m. Proposals not physically received by the date and time listed above will be returned, unopened to the firm. Emailed or faxed Proposals will not be accepted. All Proposals should be addressed to: United City of Yorkville Re: (vendor name) Invitation to Proposal – SSA Property Management Services Attention: Carri Parker, Purchasing Manager 800 Game Farm Road Yorkville, IL 60560 Proposal packets are available online at http://www.yorkville.il.us. The link can be found under the Business Tab-Proposals & RFPs. Additional packets may be picked up at the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. Any questions regarding this legal notice or specifications shall be directed to Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us. The respondent shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the preparation of proposals or the performance of the contract. Carri Parker Purchasing Manager United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 4 | Page SPECIFICATIONS I. INFORMATION The United City of Yorkville is seeking a Property Management Company (herein as “Contractor”) to prepare annual operating budget, day to day interactions with the residents, provide the necessary oversight to the landscape contractor, and send bi-weekly property reports to the City ensuring a quality services are being provided to the residents of the Sunflower Estates and Fox Hill subdivisions. II. LOCATION Fox Hill Subdivision – 5.29 acres Located off of Route 34 on the west side of town, west of Rush-Copley Emergency Center. Sunflower Estates Subdivision – 5.00 acres Located off of Route 47, head west on Greenbrier Road and south on Walsh Drive. III. SCOPE OF WORK 1. Prepare a budget for the SSA areas - complete a budget estimate for both SSA areas. This can include multi-year planning to pay for large projects such as pond naturalization and trail patching and sealing. Budget recommendations are due by January 1st. 2. Resident calls – become the point of contact for the residents of Fox Hill and Sunflower Estates subdivisions. Handle all daily calls from residents. 3. Contractor interaction – interact with the landscape contractor on a weekly basis by email, phone or text 4. Maintain records of weekly reports at the company’s location for review, if necessary 5. Service level oversight – weekly drive through each SSA area and assess the quality of work that the contractor is providing, look for possible problems (weeds, lack of mulch, trees that need trimming, sign maintenance, etc.). 6. Meet with the Director of Public Works quarterly to discuss issues and upcoming projects. 7. Manage special projects – special projects can include but not be limited to monument sign maintenance, trail patching and/or sealcoating and pond naturalization. All purchases for goods or services must be approved by the City. IV. REPORTING The Contractor shall provide written documentation to the City or its designee on a bi-weekly basis outlining the current budget, work performed, any issues, and project status updates. V. INVOICING All invoices will be done on a monthly basis with detailed itemized billing for each work item performed for each SSA subdivision area. Billing will include the date the work item was performed, the cost per work item and the total cost for the month. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 5 | Page GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the City and become a part of the contract unless otherwise specified. Contractors or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The City assumes that the submission of a proposal means that the Contractor has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Forms All proposals must be submitted on the forms provided, complete with all blank spaces filled in and properly signed in ink in the proper spaces and submitted in a sealed envelope. All proposal forms may be obtained from the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. When completed, deliver to the United City of Yorkville City Hall, Attn. Carri Parker, Purchasing Manager, 800 Game Farm Road, Yorkville, IL 60560 prior to the proposal opening date and time. Proposals must be identified as such on the outside of the sealed envelope by marking the envelope “SEALED PROPOSAL” and with the following information: Company’s name, address, item proposal, date and time of opening. Contractors may attach separate sheets for the purpose of explanation, exception, or alternative proposal and to cover required unit prices. 2. Submittal of Proposal Proposals arriving after the specified time will not be accepted. Mailed proposals that are delivered after the specified hour will not be accepted regardless of the postmarked time on the envelope. Contractors should carefully consider all proposal delivery options and select a method that will successfully deliver their proposal by the required time and date. All proposals must include the following documents: A) Submit all of the below in one sealed envelope identified with the enclosed label: 1) 1 original of the entire packet for Procurement 2) 1 original of the entire packet for Project Manager 3) 1 file copy of the entire packet via USB Flashdrive for Procurement identified with the project name. 4) If your proposal includes confidential information as defined by FOIA (5 ILCS 140/7) (From Ch. 116, par. 207) Sec. 7 provide i) 1 redacted original of the entire packet identified as REDACTED ORIGINAL ii) 1 file copy of the entire packet on the same above USB Flashdrive, identifying the file as REDACTED ORIGINAL 5) Contractor Certifications (reference page 15) 6) Proposal Cost Sheet (reference page 16) 7) References (reference page 17) 8) Signed Contract (reference page 18) United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 6 | Page 3. Examination of Proposal Forms, Specifications, and Site The Contractor shall carefully examine the proposal forms which may include the invitation to the proposal, instruction to Contractors, general conditions, special conditions, plans, specifications, proposal form, bond, contract, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The Contractor shall verify all measurements relative to the work, shall be responsible for the correctness of the same. The Contractor will examine the site and the premises and satisfy themselves as to the existing conditions under which the Contractor will be obligated to operate. Failure of the Contractor to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional sums of money will be added to the contract. The submission of the proposal shall be considered conclusive evidence that the Contractor has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the Contractor will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 4. Interpretation of Proposal Documents Questions regarding proposal documents, discrepancies, omissions, or intent of the specifications or plans shall be submitted in writing to the Purchasing Manager at cparker@yorkville.il.us at least ten (10) working days prior to the opening of proposals to provide time for issuing and forwarding an addendum. Any interpretations of the Contract Documents will be made only by addendum duly issued or delivered by the City to each person receiving a set of proposal documents. The City will not be responsible for any other explanations for interpretations of the Contract Documents. Letters, requested interpretations, clarifications, and/or explanations shall be so noted on the outside of the envelope and on the first page of the letter with the words, INTERPRETATION REQUEST. Letters not properly marked will not be considered as a formal request. Any letter received within ten working days of the proposal date will be returned unopened. 5. Receiving Proposals Proposals received prior to the time of opening will be securely kept, unopened. The Purchasing Manager, whose duty it is to open them will decide when the specified time has arrived, and no-proposal received thereafter will be considered. No responsibility will be attached to the Purchasing Manager or the City for the premature or non-opening of a proposal not properly addressed and identified, except as otherwise provided by law. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 7 | Page 6. Late and Fax Proposals Proposals arriving after the specified time, whether sent by mail, courier, or in person, will not be accepted and will be refused and returned unopened. It is the Contractor’s responsibility for timely delivery regardless of the methods used. Mailed proposals that are delivered after the specified hour will not be accepted regardless of the postmarked time on the envelope. Facsimile machine transmitted proposals will not be accepted, nor will the City transmit proposal documents to prospective Contractors by way of a facsimile machine. 7. Completeness All information required by the Invitation to Proposal must be supplied to constitute a responsive proposal. The Contractor’s submittal shall include the completed Proposal Sheet found in the contract documents. The City will strictly hold the Contractor to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the Contractor. 8. Error in Proposals When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the Contractor is not relieved from errors in proposal preparation. Erasures in proposals must be explained over the signature of the Contractor. 9. Withdrawal of Proposals A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the Purchasing Manager prior to the specified time of opening. After the opening, the Contractor cannot withdraw or cancel his proposal for a period of forty-five (45) calendar days, or such longer time as stated in the proposal documents. 10. Contractor Interested in More than One Proposal Unless otherwise specified, if more than one proposal is offered by any one party, by or in the name of his or their agent, partner, or other persons, all such proposals may be rejected. A party who has quoted prices on work, materials, or supplies to other Contractors is not thereby disqualified from quoting prices to other Contractors or from submitting a proposal directly for the work, materials, or supplies. 11. Contractor’s Qualifications No award will be made to any Contractor who cannot satisfy the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The City’s decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The Contractor shall furnish to the City all information and data the City may request for the purpose of investigation. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 8 | Page 12. Proposal Award for All or Part Unless otherwise specified, proposals shall be submitted for all of the work or items for which proposals are requested. The City reserves the right to make an award on all items, or any of the items, according to the best interests of the City. 13. Work Restrictions The Contractor shall complete the work required as soon as practicable. The only exception to this requirement will be extenuating circumstances as may be accepted by the City. Requests for exceptions due to extenuating circumstances must be made in writing to the City within 48 hours of the occurrence. The City’s decision on extenuating circumstances will be final. Work will not be permitted on Sunday or the following legal holidays: New Year’s Day Labor Day Martin Luther King’s Birthday Veteran’s Day President’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Eve, ½ Day (afternoon) Christmas Day Due to the timing of this project, work may be prohibited during certain public events in said area. Work shall not be permitted between the hours of 8:00 p.m. To 7:00 a.m. during standard weekdays (excluding holidays). Any requested variations to these hours shall be approved by the City in writing, in advance of any operations outside of the hours detailed above. 14. Estimated Proposal Quantities On “Estimated Quantities”, the City may purchase more or less than the estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the estimated quantity of each item unless otherwise agreed upon. 15. Trade Names – Alternative Proposal When an item is identified in the specifications by a manufacturer’s or trade name or catalog number, the Contractor shall proposal upon the item so identified. If the specifications state “or equal” proposals on other items will be considered, provided the Contractor clearly identifies in his proposal the item to be furnished, together with any descriptive matter which will indicate the character of the item. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 9 | Page Contractors desiring to the proposal on items that deviate from these specifications, but which they believe are equivalent, are requested to submit alternate proposals. However, ALTERNATE PROPOSALS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The proposal must be accompanied by complete specifications for the items offered. Contractors wishing to submit a secondary proposal must submit it as an alternate proposal. The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 16. Price Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the Contractor with its tax exemption number. Cash discounts will not be considered in determining the overall price but may be used in an overall evaluation. 17. Consideration of Proposal No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The Contractor, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses, and adequate insurance to comply with the terms of these specifications and contract documents. 18. Award or Rejection the City reserves the right to reject and/or award any and all proposals or parts thereof and to waive formalities and technicalities according to the best interests of the City. Any proposal submitted will be binding for forty-five (45) days subsequent to the date of the proposal opening. A contract will be awarded to the lowest responsible and responsive Contractor complying with the conditions of the contract documents only when it is in the best interest of the City to accept the proposal. The City shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any and/or all proposals or parts thereof. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 10 | Page 19. Execution of Contract The Contractor shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen’s compensation. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Contractors, including the specifications, will constitute part of the legal contract between the United City of Yorkville and the Contractor. 20. Termination of Contract The United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the City Council. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as the failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or services unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 21. Protests A) Any Contractor who claims to be aggrieved in connection with a solicitation, the selection process, a pending award, or other reasonable issues may initiate a protest. 1) Protests involving the solicitation process or stated requirements must be presented in writing via email to the Purchasing Manager no later than the last date for questions as reflected on the cover page of this document. 2) Protests involving the evaluation of offers, staff recommendations, or the award process must be submitted in writing to the Purchasing Manager no later than three business days after results are publicly posted. B) Protests must include: the name and address of the protestor; appropriate identification of the solicitation; if an award has been initiated, the award document number (if available); identification of the procedure that is alleged to have been violated; precise statement(s) of the relevant facts; identification of the issue to be resolved; protestor's United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 11 | Page argument and supporting documentation (Exhibits, evidence, or documents to substantiate any claims) and recommendation for further action. C) Upon receipt of the notice of protest, the Purchasing Manager shall cease the procurement process for the said project. 1) The Purchasing Manager will rule on the protest in writing within five business days from receipt of the protest. 2) Appeals of the Purchasing Manager's decision must be made in writing within five business days after receipt thereof and submitted to the City Administrator for final resolution. The appellant shall have the opportunity to be heard and an opportunity to present evidence in support of the appeal. 3) the City Administrator's decision is final. 22. Compliance with All Laws All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 23. Contract Alterations No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 24. Nonassignability The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations or change the terms of the contract. 25. Execution of Documents The Contractor, in signing the Proposal on the whole or any portion of the work, shall conform to the following requirements: • Proposals signed by an individual other than the individual represented in the proposal documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal in the name of the person for whom it is signed. • Proposals that are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Proposal a power of attorney evidencing authority to sign the Proposal, executed by the partners. • Proposals that are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 12 | Page • If such Proposal is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal should be attached to it. Such Proposal shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. If the Proposal is signed for a limited liability company, it should have the correct legal name and be signed by the managing member or other person with authority. • Proposals received from any listed contractor in response to an invitation for proposals shall be entered on the abstract of Proposals and rejected. Proposals, quotations, or offers received from any listed contractor shall not be evaluated for an award or included in the competitive range, nor shall discussions be conducted with a listed offer or during a period of ineligibility. If the period of ineligibility expires or is terminated prior to award, the City may, but is not required to, consider such proposals, quotations, or offers. 26. Default the City may terminate a contract by written notice of default to the Contractor if: • fails to make delivery of the materials or perform the services within the time specified in the proposal, or • fails to make progress so as to endanger performance of the contract, or • fails to perform work outlined in the contract within a reasonable amount of time. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 27. Payment Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. Invoices shall be paid by the City pursuant to the Local Government Prompt Payment Act (50 ILCS 505/1 et seq.). 28. Insurance (A) During the term of the Contract, the Contractor shall provide the following types of insurance is not less than the specified amounts: i. Comprehensive General Liability - $1,000,000 per occurrence; ii. Auto Liability - Combined Single Limit Amount of $1,000,000 on any Contractor owned, and/or hired, and/or non-owned motor vehicles engaged in operations within United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 13 | Page the scope of this Contract; iii. Workers Compensation - Statutory; Employers Liability $1,000,000 (the policy shall include a 'waiver of subrogation'); iv. Umbrella Coverage - $2,000,000 (this shall apply to General Liability, Auto Liability, and Professional Liability, except if the amount for Professional Liability exceeds these combined limits, then Umbrella Coverage does not need to apply to Professional Liability); and v. Professional Liability - $5,000,000. (B) The Contractor shall furnish to the City satisfactory proof of coverage of the above insurance requirements, by a reliable company or companies, before commencing any work. Such proof shall consist of certificates executed by the respective insurance companies and filed with the City. Said certificates shall contain a clause to the effect that, for the duration of the contract, the insurance policy shall be canceled, expire or changed so as to the amount of coverage only after written notification 30 days in advance to the City. In addition, said certificates shall list the City and its officers, agents, and employees as additional insureds on all required insurance policies except the policy for professional liability. (C) The Contractor shall require subcontractors, if any, not protected under the Contractor ’s policies, to take out and maintain insurance of the same nature in amounts, and under the same terms, as required of the Contractor. 29. Indemnification The Contractor shall indemnify, defend and save harmless the City, its officers, agents, employees, representatives and assigns, from lawsuits, actions, costs (including attorneys' fees), claims or liabilities of any character brought because of any injuries or damages received or sustained by any person, persons, or property on account of negligent act or omission or any willful misconduct of said Contractor, its officers, agents and/or employees arising out of, or in performance of any of the provisions of the Contract, including any claims or amounts recovered for any infringements of patent, trademark or copyright; or from any claims or amounts arising or recovered under the "Worker's Compensation Act" or any other law, ordinance, order or decree. In connection with any such claims, lawsuits, actions or liabilities, the City, its officers, agents, employees, representatives, and their assigns shall have the right to defense counsel of their choice. The Contractor shall be solely liable for all costs of such defense and for all expenses, fees, judgments, settlements and all other costs arising out of such claims, lawsuits, actions or liabilities. 30. Other Entity Use Although this solicitation is specific to the City, Contractors have the option of allowing this offer, if awarded by the City to the Contractor, to be available to other government agencies within the Kane, Will and Kendall Counties. If the successful Contractor and the interested entity/agency mutually agree on the Terms and Conditions, inclusive of pricing, both parties may perform business under the authority of this solicitation and contract. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 14 | Page It is understood that at no time will any city or municipality or other agencies be obligated for placing an order for any other city, municipality or agency; nor will any city or municipality or agency be obligated for any bills incurred by any other city or municipality or agency. Further, it is understood that each agency will issue its own purchase order to the awarded Contractor. United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 15 | Page CONTRACTOR CERTIFICATIONS The undersigned Contractor; A. Certifies that it is not barred from contracting or contracting with the City as a result of a violation of either Paragraph 33E-3 (Bid rigging) or 33E-4 (Bid rotating) of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon request; and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) and agrees to comply with the Equal Employment Opportunity Clause, Section 750, Part 750, Chapter X, Subtitle B of Title 44 of the Illinois Administrative Code incorporated herein by reference; and E. Agrees to comply with current applicable regulations of the Americans with Disabilities Act; and F. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965); and G. Agrees to provide a drug-free workplace pursuant to the Drug-Free Workplace Act (30 ILCS 580/1 et seq.) (25 or more employees under a contract of more than $5,000 or for individuals only when greater than $5,000). Printed Name of Contractor Signature of Authorized Representative Date United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 16 | Page COST SHEET The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor, and incidentals specified for the price below. The undersigned Contractor certifies that they are not barred from contracting on this contract as a result of a conviction for the violation of state laws prohibiting proposal rigging or proposal rotating (720 ILCS 5/33E-1, et seq.) and is not delinquent in any taxes to the Illinois Department of Revenue (65 ILCS 5/11-42.2-1). It is understood that the City reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than forty-five (45) days. I (We) propose to complete the following project as more fully described in the specifications for the following: Company Name: ________________________________________________________ _____ Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. Contract Year Annual Fee Monthly Fee 2020-2021 2021-2022 2022-2023 Printed Name of Contractor Signature of Authorized Representative Date United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 17 | Page REFERENCES Enter below current business references for whom you have performed work similar to that required by this proposal. Reference No. 1 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work Reference No. 2 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work Reference No. 3 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Nature of Work United City of Yorkville, Illinois Request for Proposals Fox Hill and Sunflower Estates Subdivisions Property Management Services March 19, 2020 18 | Page CONTRACT This contract (“Contract”) made and entered into this 28th day of April 2020, by and between the United City of Yorkville, Kendall City, an Illinois Municipal Corporation, hereinafter referred to as the "City" and ________________________, hereinafter referred to as the "Contractor" and its successors. WITNESSETH: WHEREAS, the City has heretofore solicited proposals for all labor and materials necessary to complete the work specified in the Request for Proposals for the Property Management Services for the Fox Hill and Sunflower Estates Subdivision Special Services Area; WHEREAS, the City has found that the Contractor is the lowest responsible Contractor for said work and has awarded the Contractor this contract for said work; and WHEREAS, the entire proposal packet together with all exhibits, terms, and conditions to become a part of this contract unless otherwise specified all of which are made a part hereof and herein called the “Contract Documents”. The City assumes that submission of a proposal means that the person submitting the proposal has familiarized themselves with all conditions and intends to comply with them unless noted otherwise. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the work in accordance with the specifications, conditions, and prices stated in the proposal packet. 2. The City will pay the Contractor in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE: By: _________________________________ Mayor Attest: ___________________________ CONTRACTOR: City Clerk By: ________________________________________ Signature Witness: __________________________________ _________________________________ Print Name and Title Witness W a l s h D r S Bridge StStagecoach Trl Green Briar Rd Walsh Cir Aster DrColumbine DrSunflower Ct Fountainview Dr Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Sunflower Estates SSA Mowing and Maintenance Areas United City of Yorkville, Illinois Yorkville GIS 2017 Source: Esri, DigitalGlobe,GeoEye, EarthstarGeographics, CNES/AirbusDS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN,IGP, swisstopo, and the GISUser Community Walsh Drive EXHIBIT A John St W Veterans Pkwy Sycamore RdChestnut Ln Evergreen LnCottonwood Trl Aspen LnDi e h l F a rm R d Willow WayRena LnCypress Ln Carolyn CtWhite Pine CtSource: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Fox Hill SSA Mowing and Maintenance Areas United City of Yorkville, Illinois Yorkville GIS 2017 EXHIBIT B Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Consent Agenda #4 Tracking Number PW 2020-21 Gas N Wash (Waterpark Way) – Proposed Dormant SSA City Council – March 24, 2020 N/A Majority Approval Public Hearing for proposed dormant Special Service Area for Gas N Wash on Waterpark Way Jason Engberg, AICP Community Development Name Department Project Summary Lenny’s Gas N Wash is constructing a gas station with convenience store and accessory car wash at the northeast corner of State Route 47 (Bridge Street) and Waterpark Way commonly known as 4100 North Bridge Street. The Gas N Wash will be a full-service gas station for personal vehicles and semi-trucks with two (2) potential fast food establishments within the convenience store. The approximately 5-acre property has been subdivided from the original 72- acre O’Keefe Property which was annexed in 2006. Per Article 6. Long Term Maintenance of the approved Stormwater Ordinance, a condition of approval for any new storm water management facility is the establishment of a long-term funding source in the form of a dormant (back-up) Special Service Area should the entity having primary responsibility of the property fail to adequately maintain the facility. In this regard, the property owner was required to grant an easement for the City’s perpetual access to the storm water basin should future maintenance by the City be required. This request is to establish the mechanism in which the City would have to charge the property owner for maintenance undertaken by the City should they fail to maintain the basin. Proposed Dormant Special Service Area As mentioned above, the attached draft ordinance for dormant Special Service Area (SSA) prepared by the City Attorney establishes a backup mechanism for payment for future and continued maintenance, repair and reconstruction of the storm water basin in the event the property owner fails to do so. The proposed Special Service Area will consist only of the subject property and shall cover costs related to: (1) the cleaning and dredging of the storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the above in the event the Owners or their association, if any, fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Should the property owner fail to maintain the basin, the subject property will be levied a tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property to be collected via real estate taxes. Memorandum To: Public Works Committee From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Brad Sanderson, EEI, City Engineer Date: March 10, 2020 Subject: Lenny’s Gas N Wash (Waterpark Way) – 4100 N Bridge St Proposing Ordinance - Proposed Dormant SSA Staff Comments/Recommendation The next step in the process is for the City Council to consider the attached ordinance proposing the Special Service Area (SSA). This is tentatively scheduled for the March 24, 2020 City Council meeting. A public hearing notice will then be published in the March 27, 2020 edition of the Beacon Newspaper, and a public hearing will be conducted by the City Council on April 14, 2020. After the required 60-day waiting period at the close of the public hearing, the City Council will make a final determination on the proposed SSA at the June 23, 2020 meeting. The property owner has been notified of the proposed process and public hearing before the City Council for the consideration of the establishment of the dormant Special Service Area. Staff is recommending approval of the proposed backup funding mechanism as it is a requirement of the current Stormwater Ordinance. Staff will be available to answer any questions at Tuesday night’s meeting. Attachments: 1. Public Hearing Notice 2. Draft Ordinance Establishing Dormant SSA Public Hearing 3. Draft Ordinance Establishing Dormant SSA Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2020-1 Notice is Hereby Given that on April 14, 2020, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called Special Service Area 2020-1 consisting of the following described real property legally described as: THAT PART OF THE WEST HALF OF SECTION 9, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN KENDALL COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 3 IN O’KEEFE SUBDIVISION UNIT ONE, RECORDED AS DOCUMENT 200800012915, THENCE NORTH 87 DEGREES 00 MINUTES 59 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT 3 55.01 FEET; THENCE SOUTH 47 DEGREES 30 MINUTES 51 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT 3 70.14 FEET TO THE NORTH RIGHT OF WAY OF ROSEWINKEL STREET; THENCE NORTH 87 DEGREES 00 MINUTES 59 SECONDS EAST ALONG SAID RIGHT OF WAY 108.35 FEET TO A CURVE, CONCAVE TO THE NORTHWEST, HAVING A RADIUS OF 315.00 FEET, A CHORD OF 285.32 FEET AND A CHORD BEARING OF NORTH 60 DEGREES 05 MINUTES 15 SECONDS EAST; THENCE ALONG SAID CURVE AND SAID RIGHT OF WAY 296.10 FEET TO A CURVE, CONCAVE TO THE SOUTHEAST, HAVING A RADIUS OF 385.00 FEET, A CHORD OF 82.31 FEET, AND A CHORD BEARING OF NORTH 39 DEGREES 17 MINUTES 42 SECONDS EAST; THENCE ALONG SAID CURVE AND SAID RIGHT OF WAY 82.47 FEET; THENCE NORTH 02 DEGREES 02 MINUTES 41 SECONDS WEST 324.93 FEET; THENCE SOUTH 87 DEGREES 00 MINUTES 59 SECONDS WEST 520.01 FEET TO THE WEST RIGHT OF WAY OF ROUTE 47; THENCE SOUTH 02 DEGREES 02 MINUTES 41 SECONDS EAST ALONG SAID RIGHT OF WAY 465.06 FEET TO THE POINT OF BEGINNING. Permanent Tax Index Number: 02-09-100-003 Lot Number: 1 Common Address: 4100 North Bridge Street, Illinois 60560 The approximate location is the northeast corner of State Route 47 (Bridge Street) and Waterpark Way. The general purpose of the formation of the Special Service Area 2020-1 is to provide special governmental services serving the Special Service Area that may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2020-1 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this 27th day of March 2020. Lisa Pickering City Clerk Ordinance No. 2020-____ Page 1 Ordinance No. 2020-___ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2020-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Lot #1 – 4100 North Bridge Street) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the “Tax Law”), to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City. Section 2: Findings. The Mayor and City Council of the City finds as follows: A. That the owner of record (the “Owner”) of the real property legally described in Exhibit A, attached hereto and made a part hereof (the “Subject Territory”), has developed the Subject Territory and there must be a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of all storm water detention and retention within the Subject Territory, all as hereinafter described; and, B. That it is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for the Subject Territory; and, C. That the proposed special service area is a single lot; and, D. The municipal services to be provided in the event the special service area is established are in addition to the municipal service provided to the City as a whole and the proposed special service area will benefit from the special municipal services to be provided. Section 3: Proposal. The City agrees to proceed to consider the establishment of a special service area for the Subject Territory as Special Service Area 2020-1 for the purpose of payment of the costs of the maintenance of all storm water detention and retention. In the event the Owner has failed to do so, including (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the above (collectively the “Services”) within the Special Service Area in the event the Owner of the Subject Territory fails to satisfactorily undertake the aforesaid ongoing maintenance, repair and replacement in compliance with the ordinances of the City and the Yorkville City Code. Section 4: Public Hearing. A public hearing shall be held on April 14, 2020 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of the United City of Yorkville Special Service Area Number 2020-1 in the Subject Territory. Ordinance No. 2020-____ Page 2 At the hearing, the following method of payment of the special City services to be provided within the proposed special service area will be considered: the levy of a tax by the City on each parcel of property in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the proposed rate of taxes for the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value and the maximum rate of such taxes to be extended in any year within the proposed special service area shall not exceed $ 1.10 for every $100.00 of equalized assessed value. Section 5: Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on said the Subject Territory. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially the form set forth in Exhibit B attached hereto and made a part of this Ordinance. Section 6: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2020. __________________________________ Mayor KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2020. ___________________________________ City Clerk Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2020-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS (Lot #1 – 4100 North Bridge Street) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII of the Constitution of the State of Illinois; and, WHEREAS, pursuant to the provisions of Section 7(6) of Article VII of the 1970 Constitution of the State of Illinois, the City is authorized to create special service areas in and for the City that are further established “in the manner provided by law;” and, WHEREAS, pursuant to the provisions of the Illinois Special Service Area Tax Law, (35 ILCS 200/27-5 et seq.) and the Property Tax Code (35 ILCS 200/1-1 et seq.) the City may establish special service areas to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City; and, WHEREAS, the owner of record (the “Owner”) of the real property hereinafter described (the “Subject Territory”) that has been developed with gas station, accessory car and convenience store that by City ordinance must provide for a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water detention area serving the Subject Territory; and, WHEREAS, it is in the public interest that a special service area be established for the Subject Territory for the purposes set forth herein and to be known as Special Service Area 2020-1. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Establishment. That it is in the public interest that Special Service Area 2020-1 is hereby established as a special service area for the purposes set forth herein and consisting of the Subject Territory that is legally described and that contains the Property Index Number as stated in Exhibit A, attached hereto and made a part hereof by this reference. Section 2: Area. That said Subject Territory area is a single lot and is totally within the corporate limits of the City and an accurate map of the property within Special Service Area 2020-1 is attached hereto and made a part hereof as Exhibit B. Section 3: Purpose. That said Subject Territory will benefit specifically from the municipal services to be provided and that such services are in addition to those municipal services provided to the City as a whole, and unique and in the best interests of Special Service Area 2020-1. The City’s levy of special taxes against said Subject Territory shall Ordinance No. 2020-____ Page 2 be to provide a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water systems in the event that the Owner has failed to do so. The special governmental services for the Special Service Area may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and, (4) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. Section 5: Hearing. That a public hearing was held on the 14th day of April, 2020 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of Special Service Area 2020-1 in the Area and to consider the levy of an annual tax as further described in Section 7. Section 6: Notice. Notice of the public hearing, attached hereto as Exhibit C, was published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice was given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on the Subject Territory within the proposed special service area. This notice was mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. Section 7: Objectors. That the Owner and all taxpayers of record owning taxable real property located within Special Service Area 2020-1, were heard at the public hearing held on April 14, 2020. That no objections were filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area 2020-1 or the levy of an annual tax in Special Service Area 2020-1. Section 7: Tax. That there shall be levied in such years as the corporate authorities may hereafter determine to be appropriate, a direct annual tax that in the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value of property in Special Service Area 2020-1 and the maximum rate of such taxes to be extended in any year within the Area shall not exceed $1.10 for every $100.00 of equalized assessed value to pay the annual cost of providing the special services described above that shall be in addition to all other taxes permitted by law. Ordinance No. 2020-____ Page 3 Section 8: Recording. The City Clerk shall file within 30 days of the adoption of this ordinance a certified copy of this ordinance, including Exhibits A, B and C with the County Clerk of Kendall County and with the Kendall County Recorder’s Office. Section 9: This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2020. __________________________________ Mayor KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2020. ___________________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Consent Agenda #5 Tracking Number PW 2020-22 South Main Street – No Parking Signs City Council – March 24, 2020 Majority Consideration of Approval Signage Recommendation Brad Sanderson Engineering Name Department C:\Users\JBehland\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\2Z9UM2IV\PW Memo S Main Street Parking - 03-17-2020.doc As requested, we investigated the safety concerns when vehicles are parked on S. Main Street from W. Madison Street to W. Hydraulic Avenue. Background S. Main Street is a local street, with an approximate width of 24’. The section of S. Main Street from W. Madison Street to W. Hydraulic Avenue is located on a hill and includes two designated parking lots. Currently, parking on both sides of the roadway is allowed. Pictures of S. Main Street looking southbound Discussion Limited options exist for parking along the street and/or adjacent to the street. Limitations include curb on the east side, utilities and grading along the west side and a narrow pavement cross section. This section of roadway is also on a hill. When vehicles do park in the area and because of the issues noted above, the following issues are created:  Sight distance concerns  Avoidance of obstacles in the roadway  Vehicles can only pass one at a time According to Police records, there are no records of accidents in the last five years. Recommendation Due to the concerns noted above, we recommend “NO PARKING AT ANYTIME” signs be placed on both sides of S. Main Street from W. Hydraulic Avenue to W. Madison Street, see attached location map. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Jim Jensen, Police Chief Date: February 26, 2020 State StW Madison St S Main StW Hydraulic Ave W Van Emmon St S Main StKendall County Illinois GIS Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 SOUTH MAIN STREETPARKINGLOCATION MAPwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2020 YO2000 YO2020_Main Street Parking.MXD H:\GIS\PUBLIC\YORKVILLE\2020\ MJT ³ 140 0 14070 Feet Legend No Parking - At Anytime Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 2, Section 6-2-2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: SOUTH MAIN STREET A “no parking” zone shall be created on both sides of S. Main Street from W. Hydraulic Avenue to W. Madison Street. Section 2. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _____________________, 2020. ______________________________ CITY CLERK KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this _____ day of _____________________, 2020. _____________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number PW 2020-26 City Council – March 24, 2020 Majority Consideration of Approval Acceptance Consideration Brad Sanderson Engineering Name Department Timber Glenn Subdivision - Lot 5 & 6 Sanitary Sewer Replacement – Acceptance of Public Improvements The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (sanitary sewer) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. This period starts after the City formally accepts the improvements. Along with final acceptance, there is a bond reduction to 10% of the value of the public improvements (Maintenance Guarantee). The existing bond and new amounts are as follows: Existing Bond Value $30,180.00 Original Approved EOPC (Public Improvement Portion) $25,150.00 Required Value (10% of Original) $2,515.00 Net Allowable Reduction $27,665.00 Upon City Council approval of the acceptance and the receipt of the executed Bill of Sale and new guarantee, the existing security may then be released. If you have any questions or require additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: February 25, 2020 Subject: Timber Glenn Subdivision- Lot 5 and 6 - Acceptance 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Timber Glenn Subdivision, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A TIMBER GLENN SUBDIVISON ‐ LOT 5 AND 6 UNITED CITY OF YORKVILLE UNIT QUANTITY CU.YD 30 FOOT 135 L.SUM 1 EACH 2 L.SUM 1 EACH 12 L.SUM 1TELEVISING AND TESTING UTILITIES SANITARY SEWER IMPROVEMENTS TRENCH BACKFILL SAN SEWER, 8" PVC SDR 26 CONNECTION TO EXISTING MANHOLD (LIFT STATION) ‐ CORE AN SANITARY MANHOLE, 4' DIAMETER ABANDON IN EXISTING SEWER MAIN AND BASE MANHOLE RECONNECT EXISTING SANITARY SERVICES 201050 JWK-HRG JWK-HRG · · · · · Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #7 Tracking Number ADM 2020-20 Monthly Treasurer’s Report for February 2020 City Council – March 24, 2020 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance February Revenues YTD Revenues Revenue Budget % of Budget February Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 6,879,823$ 1,191,702$ 14,590,832$ 16,469,238$ 89% 1,157,365$ 12,825,005$ 16,783,649$ 76% 8,645,650$ Special Revenue Funds15 - Motor Fuel Tax 635,382 59,887 615,494 534,904 115% 37,152 702,988 816,718 86% 547,887 79 - Parks and Recreation 452,914 226,315 2,011,882 2,244,988 90% 154,893 1,911,410 2,349,081 81% 553,386 72 - Land Cash 211,832 3,020 33,468 58,435 57% - 5,118 104,850 5% 240,182 87 - Countryside TIF (422,459) - 203,884 232,318 88% 1,336 921,332 923,808 100% (1,139,906) 88 - Downtown TIF (1,024,518) - 75,776 80,000 95% 3,311 281,677 426,484 66% (1,230,418) 89 - Downtown TIF II (2,736) - 24,171 - 0% 2,469 95,138 35,000 272% (73,703) 11 - Fox Hill SSA 10,485 - 13,382 13,381 100% - 8,902 30,977 29% 14,964 12 - Sunflower SSA (22,626) - 18,140 18,140 100% 2,184 10,264 13,977 73% (14,750) Debt Service Fund42 - Debt Service - 26,915 274,054 324,025 85% - 324,025 324,025 100% (49,971) Capital Project Funds25 - Vehicle & Equipment 496,042 14,803 988,988 207,368 477% 121,282 939,442 571,726 164% 545,588 23 - City-Wide Capital 629,429 158,808 1,144,685 4,172,029 27% 29,788 1,223,438 4,798,408 25% 550,676 Enterprise Funds *51 - Water 3,533,027 646,460 3,964,200 4,699,931 84% 211,263 4,484,139 5,779,725 78% 3,013,088 *52 - Sewer 1,110,251 299,782 1,869,299 2,149,679 87% 58,826 1,915,325 2,546,355 75% 1,064,225 Library Funds82 - Library Operations 554,271 6,131 1,584,234 1,576,751 100% 79,637 1,450,386 1,620,345 90% 688,119 84 - Library Capital 83,260 4,057 101,766 50,100 203% 7,220 46,181 75,500 61% 138,845 Total Funds 13,124,377$ 2,637,879$ 27,514,255$ 32,831,287$ 84% 1,866,725$ 27,144,770$ 37,200,628$ 73% 13,493,861$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending February 29, 2020Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #8 Tracking Number ADM 2020-24 Water, Sewer & Road Infrastructure Fee Renewal City Council – March 24, 2020 Majority Approval See attached memo and ordinances. Rob Fredrickson Finance Name Department Summary The attached ordinances re-establish the following fees: the water infrastructure fee at $8.25 per month; the sewer infrastructure fee at $4 per month; and the road infrastructure fee at $8 per month. All of these fees have a sunset clause of April 30, 2021 and will show up on the utility bill sent out to residents at the end of June 2020. Background The attached ordinances carry out the anticipated policy decisions of the City Council, assuming that the fiscal year 2021 budget passes without amendments to the water, sewer and road infrastructure fees. As shown in the graph below, the water infrastructure fee has been in place for ten years. In fiscal years 2011 thru 2013 the fee was $8.25 per month, per user. In fiscal years 2014 and 2015, the water infrastructure fee was reduced to $4 per month. For fiscal year 2021 it is the recommendation of staff that the water infrastructure fee remain at $8.25 per month, as it has been since May 1, 2015 (FY 2016). The sewer infrastructure fee has been in place for seven years and would remain at $4 per month for the upcoming fiscal year. The road infrastructure fee (i.e. vehicle tax) was first implemented in fiscal year 2014, as a funding mechanism for the City’s Road to Better Roads program and other roadway projects. For fiscal year 2021 the fee, as currently proposed, would remain at $8 per month, per user. Residents with no motor vehicle housed or registered at their address would be able to exempt themselves from the fee, by filing an exemption affidavit with the City. $3 $4 $5 $6 $7 $8 $9 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Monthly Infrastructure Fee Amounts Fiscal Years 2011 thru 2021 Wa Infra Sw Infra Road Infra Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: February 10, 2020 Subject: Water, Sewer & Road Infrastructure Fees The fiscal year 2020 water, sewer and road infrastructure fees were approved with a sunset clause of April 30, 2020. Thus, any fiscal year 2021 infrastructure fees must be re-established by ordinance. As mentioned above, these re-established fees would sunset on April 30, 2021. Recommendation Staff recommends approval of the ordinances as attached. Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE INFRASTRUCTURE MAINTENANCE FEE FOR WATER AND SANITARY SEWER SERVICE WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City pursuant to Sections 11-117-12 and 11-129-6 of the Illinois Municipal Code (65 ILCS 5/11-117-12 and 5/11-129-6) has the authority to charge reasonable rates for water and sanitary sewer service that are sufficient to meet operation and maintenance costs, to provide a depreciation fund and to meet principal and interest payments of any utility bonds; and, WHEREAS, Mayor and City Council have determined that the fees established by this ordinance are reasonable to pay for the cost of such services. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Title 7, Chapter 5, Section 5-1(A)(1) of the United City of Yorkville Code of Ordinances is hereby amended to read as follows: “(1) Each utility customer shall be charged a water infrastructure improvement and maintenance fee of eight dollars and twenty-five cents ($8.25) per month through April 30, 2021. This fee shall be billed as part of the City’s utility billing system pursuant to this Title.” Section 2: That Title 7, Chapter 6, of the United City of Yorkville Code of Ordinances is hereby amended by adding Section 4-2 to read as follows: “4-2: Each utility customer using the public sanitary sewer system shall be charged a monthly infrastructure improvement and maintenance fee for the sanitary sewer system of four dollars ($4.00) per month through April 30, 2021. This fee shall be billed as part of the City’s utility billing system pursuant to this Title.” Section 3: This Ordinance shall be in full force and effect on upon its passage, approval, and publication as provided by law. Ordinance No. 2020-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________________, 2020. ______________________________ CITY CLERK KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ________ day of ________________, 2020. ______________________________ MAYOR Ordinance No. 2020-____ Page 1 ORDINANCE NO. 2020-_______ AN ORDINANCE AMENDING THE TERMINATION DATE OF THE MOTOR VEHICLE TAX IN THE UNITED CITY OF YORKVILLE WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Section 8-11-4 of the Illinois Municipal Code (65 ILCS 5/8-11-4) provides that each owner of a motor vehicle may be required by a City within which the owner resides to pay a tax for the use of such motor vehicle in that City; and, WHEREAS, the Mayor and City Council (the “Corporate Authorities”) desire to amend the termination date of the vehicle tax to April 30, 2021. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Section 3-2-8A of the Yorkville City Code is hereby amended to read as follows: “A. Tax Imposed. A vehicle tax is imposed upon the owner of a motor vehicle as defined in the Illinois Vehicle Code, except as provided in subsection F, which is registered with the Illinois Secretary of State to a premise located within the City or has its situs in the City notwithstanding the owner’s residency. It shall constitute prima facie evidence that a motor vehicle is operated on the streets of the City when registered or it has its situs in the City. Situs shall mean the owner’s premise where the motor vehicle is principally garaged, dispatched or where the movement of the vehicle originates. An owner’s premise shall mean the same as the premise of a utility service customer. This vehicle tax shall expire on April 30, 2021.” Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2020. ______________________________ CITY CLERK Ordinance No. 2020-____ Page 2 KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2020. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #9 Tracking Number ADM 2020-25 Resolution Authorizing the Purchase of Two Police Vehicles for the FY21 Budget City Council – March 24, 2020 Majority Approval See Attached Memo Carri Parker, Purchasing Manager Administration Name Department Summary Staff is seeking approval to purchase two Ford 2020 Ford Interceptor SUV vehicles in the amount not to exceed $110,000 as included in the proposed FY21 budget. Background The proposed FY21 budget has $150,000 allocated for the purchase of three patrol vehicles and the associated equipment. At this time, staff is requesting to order two SUV patrol vehicles utilizing the State of Illinois contract from Morrow Brothers Ford in Greenfield, Illinois. These patrol vehicles will replace two units currently in the fleet that have met the replacement evaluation criteria. Due to the lead time in receiving these vehicles, estimated 22-26 weeks, the City will not take ownership or be invoiced until FY21. Any remaining funds will be carried over for unexpected equipment replacement costs or accumulate over fiscal years to purchase an additional vehicle. While patrol sedans are currently available, both Ford and Chevrolet are discontinuing the manufacturing of sedans. Because of this, we are requesting to move the patrol fleet to SUV type vehicles. Changing over the fleet to SUV’s will allow the practice of re-using equipment when older vehicles are rotated out. Purchasing an SUV for patrol a patrol vehicle offers many advantages for the department. The winter months are harsh and having an all-wheel drive vehicle will allow for safer roadway travel during inclement weather. Added interior room in the vehicles will allow for staff comfort as well as storing the necessary equipment (i.e. rifles, shotguns, ballistic shields, helmet, etc.). Currently, Morrow Brothers Ford in Greenfield, Illinois holds the state bid for the police fleet SUV vehicle purchases. See the attached vehicle specifications and pricing form (Exhibit A) for vehicle equipment and pricing. Included in the vehicle cost, is interior lighting. Morrow Brothers Ford has begun to offer certain interior lighting packages that are installed in the vehicle upon delivery. We have compared the cost of purchasing and installing through a third party and have found that it is more cost efficient to include these items in the initial vehicle purchase. The below is a breakdown of the cost of a new patrol SUV which includes additional equipment and installation. Please note that the Vehicle Base Cost listed below represents pricing for a vehicle if ordered before April 3rd. It is anticipated that vehicles ordered after April 3rd would see an approximate 2 – 5% increase in pricing. Morrow Brothers Vehicle Base Cost $34,770 (with registration) Other Vendors Additional Equipment Costs $20,230 (including installation) Total Squad Cost not to exceed $55,000 per vehicle Memorandum To: Administrative Committee From: Carri Parker, Purchasing Manager CC: Bart Olson, City Administrator Date: March 18, 2020 Subject: Authorization to Purchase two Ford 2020 Interceptor SUV vehicles in FY21. Purchase of FY2021 Police Vehicles 3/18/2020 2 | Page Recommendation Staff recommends the approval to purchase two 2020 Ford Interceptor SUV vehicles in the amount not to exceed $110,000 as included in the proposed FY21 budget. Attachments  Resolution  Exhibit A - Police Department Vehicle Purchase Specifications Resolution No. 2020-____ Page 1 Resolution No. 2020-___ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE PURCHASE OF TWO POLICE SUVS FROM MORROW BROTHERS FORD, GREENFIELD, ILLINOIS IN THE AMOUNT NOT TO EXCEED $150,000 FROM THE FY21 BUDGET. WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to the Governmental Purchasing Act, 30 ILCS 525/1 et. seq. (the “Act”), the City determined it to be in its best interests to purchase two (2) police vehicles through the joint purchasing program of the State of Illinois; and WHERAS, after completion of the competitive procuring process as required by the Act, the State of Illinois awarded the Morrow Brothers Ford of Greenfield, Illinois, as the lowest responsible bidder; and WHEREAS, it is in the best interest of the City to approve the purchase the two police vehicles as itemized on Exhibit A attached hereto from Morrow Brothers Ford of Greenfield, Illinois; and WHEREAS, upon acquisition of the vehicles, each vehicle must be customized with equipment to meet police department requirements at an approximate cost of $20,230 per vehicle (including installation), which equipment shall be purchased from various vendors; and WHEREAS, the vehicles will not be delivered until after May 1, 2020, therefore, will be paid out of the Fiscal Year 2021 budget. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1: The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2: Pursuant the Act, the City Administrator is hereby authorized and directed to proceed with the purchase of the police vehicles as itemized on “Exhibit A” through Morrow Brothers Ford, Greenfield, Illinois through the State of Illinois. Section 3: The City Administrator is further authorized to purchase all equipment required for each vehicle to conform it to the requirements of the police department at an estimated cost of $20,230, including installation. Resolution No. 2020-____ Page 2 Section 4: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #10 Tracking Number PZC 2020-05 and EDC 2020-19 Alternative Energy Systems – Text Amendment City Council – March 24, 2020 Approval Proposed text amendment to permit commercial signage on wind turbines located in business & manufacturing districts subject to City Council discretion. Krysti Barksdale-Noble, AICP Community Development Name Department Background/Proposed Request Last month, the City of Yorkville received a special use application requesting the approval of a single free-standing wind energy system (vertical wind turbine) at the Wrigley manufacturing site. As part of that application, the turbine had graphic signage of products produced by Wrigley such as Hubba Bubba and Skittles on the blades (see image). Currently, regulations found in Chapter 19: Alternative Energy Systems of the Zoning Ordinance prohibits “commercial signage or attention getting device” on any such system. At the time of request by Wrigley for the Special Use to install the wind energy system, review by the Planning & Zoning Commission and the City Council found the graphic signage on the blades to be tasteful and attractive. Therefore, staff is proposing to amend Section 10-19-4F of the Zoning Ordinance to eliminate the prohibition of commercial signage on wind energy systems (wind turbines) and allow graphics, color, corporate logos and text on such systems located within business or manufacturing zoned properties, subject to the discretion of the City Council. Planning & Zoning Commission Action: The Planning and Zoning Commission reviewed the text amendment at a public hearing held on March 11, 2020 and made the following action on the motion below: In consideration of testimony presented during a Public Hearing on March 11, 2020 and discussions conducted at that meeting, the Planning and Zoning Commission recommends approval to the City Council a request for a text amendment to Section 10-19-4: General Regulations for Alternative Energy Systems of the United City of Yorkville Zoning Ordinance regarding commercial signage on wind turbines, as recommended in a staff memo dated February 21, 2020. Action: Olson-aye; Millen-aye; Williams-aye; Marcum-aye; Vinyard-aye; Horaz-aye. 6 ayes, 0 Nays Attachments: 1. Staff memorandum to Planning and Zoning Commission dated February 21, 2020. 2. Draft Ordinance 3. Chapter 19: Alternative Energy Systems 4. Public Hearing Notice Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Jason Engberg, Senior Planner Date: March 12, 2020 Subject: PZC 2020-05 Alternative Energy Systems (Text Amendment) Proposal to Eliminate the Restriction of Commercial Signage Summary Last month, the City of Yorkville received a special use application requesting the approval of a single free- standing wind energy system (vertical wind turbine) at the Wrigley manufacturing site. As part of that application, the turbine had graphic signage of products produced by Wrigley such as Hubba Bubba and Skittles on the blades (see image). Currently, regulations found in Chapter 19: Alternative Energy Systems of the Zoning Ordinance prohibits “commercial signage or attention getting device” on any such system. At the time of request by Wrigley for the Special Use to install the wind energy system, review by the Planning & Zoning Commission and the City Council found the graphic signage on the blades to be tasteful and attractive. Therefore, staff is proposing to amend Section 10-19-4F of the Zoning Ordinance to eliminate the prohibition of commercial signage on wind energy systems (wind turbines) and allow graphics, color, corporate logos and text on such systems located within business or manufacturing zoned properties, subject to the discretion of the City Council. Background In 2014, when staff proposed revisions to the City’s Zoning Ordinance which were eventually adopted by the City Council, there was significant discussion regarding alternative energy systems (wind and solar). As part of our research on wind energy systems during that time, an emerging green energy company, WePower, proposed advertising on wind energy systems as potential revenue source. Termed “Windvertising” these platforms allowed advertisements to be placed on the blades of the wind turbine and with each turn the image, would be seen and essentially appear to create an animated ad. While this means of product/service marketing did not take off, most communities pre- empted regulations within their zoning ordinances to prohibit signage, logos and even color on alternative energy systems, particularly large wind turbines. However, over the past few years, companies have employed small wind and solar systems to generate power for illuminated signs and save few dollars on energy costs. This has led businesses to seek opportunities for branding through graphics, logos and even coordination of blade colors to reflect their corporate identity. Memorandum To: Planning and Zoning Commission From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: February 21, 2020 Subject: PZC 2020-05 Alternative Energy Systems (Text Amendment) Proposal to Eliminate the Restriction of Commercial Signage Below are examples of the type of coverage signs and/or graphics, including color, possible on various wind energy systems: Other Communities Considering the recent industry changes, staff researched other area communities of various sizes to determine if their zoning ordinances continued to restrict commercial signage on small wind energy systems. Below is table of the results of that research: Table of Area Communities Regulations on Signage for Alternative Energy Systems Municipality Permits Commercial Signage on Alternative Energy Systems (Yes/No) Zoning Regulations for Commercial Signage on Alternative Energy Systems City of Aurora No Signage may include emergency contact information only, including the manufacturer’s name, address, and phone number. No advertising is permitted. Village of Sugar Grove No Signs: No sign, other than a warning sign or installer, owner, or manufacturer identification sign as permitted by Chapter 14 of this title, shall be placed on any component of a small wind energy system. Village of Lisle No Small Wind Energy Systems shall have a nonreflective finish and shall be neutral in color. City of Naperville No No commercial signage or attention-getting device is permitted on any renewable energy system. A sign of a plain white background with black lettering not exceeding four (4) square feet in size shall be provided on each small wind energy system which indicates the emergency contact information of the property owner or operator. Village of Oswego No Small Wind Energy Systems shall be painted a nonreflective, non-obtrusive color or a color that conforms to the environment and architecture of its surroundings. Village of Montgomery No No signage shall be permitted on the WET or its tower with the exception of the manufacturer’s safety signage. A “No Trespassing” sign not to exceed three (3) square feet may be placed on the tower of the WET or on the fence surrounding the WET if present. As provided in the table, none of the local communies researched currently allows commercial signage on wind energy systems and some specifically restrict the color of the turbine itself to neutral or “non-obtrusive” color. Additionally, most of the communities listed above have revised their Zoning Ordinances related to Wind Energy systems since the City of Yorkville adopted its regulations in 2014, with Aurora as recently as October 2019. Proposed Text Amendment In light of the City Council approving commercial signage on the blades of the vertical wind turbine installed at the Wrigley Manufacturing site and to afford that same opportunity to future petitioners seeking a special use for similar installations of wind energy systems, staff has proposed the following text amendment revisions in red to Section 10-19-4F of the Zoning Ordinance: 10-19-4: GENERAL REQUIREMENTS: F. Signage: No commercial signage or attention getting device is permitted on any alternative energy system. One sign shall be permitted to indicate the emergency contact information of the property owner or operator. Said sign shall not exceed two (2) square feet in size. Graphics, colors, corporate logos and text on wind energy systems located within business or manufacturing zoned properties are permitted, subject to the discretion of the City Council. Staff Recommendation: Staff believes the proposed text amendment to the Zoning Ordinance allowing graphics, colors, corporate logos and text on alternative energy systems located within business and manufacturing districts could be beneficial property owners. While no other local communities allow commercial signage on wind energy systems and we have only issued two (2) special uses permits for such uses in the last 5 years (Yorkville Middle School and Wrigley Manufacturing), only one (1) has requested commercial branding. By amending the text to give discretion by the City Council in approving any imagery, color or text on wind turbines, it will allow for additional opportunities of commercial identification should the City land a large corporation of industrial user. Proposed Motion for Amendment: In consideration of testimony presented during a Public Hearing on March 11, 2020 and discussions conducted at that meeting, the Planning and Zoning Commission recommends approval to the City Council a request for a text amendment to Section 10-19-4: General Regulations for Alternative Energy Systems of the United City of Yorkville Zoning Ordinance regarding commercial signage on wind turbines, as recommended in a staff memo dated February 21, 2020, and further subject to {insert any additional conditions of the Planning and Zoning Commission}… Attachments 1. Chapter 19: Alternative Energy Systems 2. Public Hearing Notice Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE ZONING ORDINANCE REGARDING COMMERCIAL SIGNAGE ON ALTERNATIVE ENERGY SYSYTEMS (WIND) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 10-4-10 of the United City of Yorkville Zoning Ordinance (“Zoning Ordinance”) the City may initiate amendments to the Zoning Ordinance; and, WHEREAS, the City filed seeking an amendment to the Zoning Ordinance to remove the restriction of commercial signage on alternative energy systems which includes wind and solar systems; and, WHEREAS, the Planning and Zoning Commission convened and held a public hearing on March 11, 2020, to consider the request and made Findings of Fact and recommendations to the City Council to approve the requested text amendments. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the above recitals are hereby incorporated and made a part of this Ordinance. Section 2: That a Section 10-19-4-F of the United City of Yorkville Zoning Ordinance is hereby amended as follows: “SECTION 10-19-4: GENERAL REQUIREMENTS F. SIGNAGE: No commercial signage or attention getting device is permitted on any alternative energy system. One sign shall be permitted to indicate the emergency contact information of the property owner or operator. Said sign shall not exceed two (2) square feet in size. Graphics, colors, corporate logos and text on wind energy systems located within business or manufacturing zoned properties are permitted, subject to the discretion of the City Council. Section 3: This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Ordinance No. 2020-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2020. ______________________________ City Clerk KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2020. ____________________________________ Mayor 2/21/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=415 1/9 Chapter 19 ALTERNATIVE ENERGY SYSTEMS 10-19-1: PURPOSE: The purpose of this chapter is to regulate alternative energy systems and to promote their effective and efficient use. The regulations are intended to achieve the following: A. Provide zoning regulations to guide the installation and operation of renewable energy systems; B. Accommodate sustainable energy production from renewable energy sources; C. Preserve the aesthetics of the zoning districts in the interest of property values, public health, safety, and general welfare. (Ord. 2014-73, 11-25-2014) 10-19-2: PERMITTED AND SPECIAL USES: Alternative energy systems which are deemed special uses shall be approved in accordance with section 10- 4-9 of this title. (Ord. 2014-73, 11-25-2014) 10-19-3: DEFINITIONS: SOLAR FARMS: More than one freestanding solar energy system on a given site, constructed for the commercial generation of electrical power. Building Mounted Solar Energy Systems (BSES): A solar energy system that is an integral part of a principal or accessory building, rather than a separate mechanical device, replacing or substituting for an architectural or structural component of the building. Building mounted systems include, but are not limited to, solar energy systems contained within roofing materials, windows, skylights and awnings. Freestanding Solar Energy Systems (FSES): Freestanding, ground mounted solar energy system, including appurtenances, which converts solar energy to a usable form of energy to meet all or part of the energy requirements of the on site user. WIND FARM: More than one freestanding wind energy system on a given site, constructed for the commercial generation of electrical power. Building Mounted Wind Energy Systems (BWES): Wind energy systems that are structurally attached either onto the roof of or to the side of a building. Freestanding Wind Energy System (FWES): Freestanding, tower mounted wind energy systems with a system height measuring less than one hundred seventy five feet (175') from the ground. These facilities are accessory structures that generate power for local distribution and consumption. 2/21/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=415 2/9 Generators typically range from one kW to one hundred (100) kW in nameplate wattage. (Ord. 2014-73, 11-25-2014) 10-19-4: GENERAL REQUIREMENTS: A. Applicability: The provisions of this chapter are to establish zoning parameters by which solar and wind energy systems may be installed in the city. Additional renewable energy solutions not mentioned herein may be authorized subject to compliance with the applicable codes and standards of the city. B. Approval Process: All alternative energy systems shall require a building permit prior to installation. Installation of alternative energy systems may require a special use permit; refer to section 10-6-0, table 10.06.07 of this title. C. Standards For Granting A Special Use: 1. The city council shall determine that the application has met all of the general requirements of this chapter. 2. The proposed energy system shall further the intent of this chapter and provide renewable energy to the property on which it is proposed. 3. The proposed alternative energy system is located in such a manner as to minimize intrusions on adjacent residential uses through siting on the lot, selection of appropriate equipment, and other applicable means. 4. The establishment for the proposed alternative energy system will not prevent the normal and orderly use, development or improvement of the adjacent property for uses permitted in the district. D. Use: Alternative energy systems shall be an accessory to the principal permitted use of a site. E. Abandoned Systems: All alternative energy systems inactive or inoperable for twelve (12) continuous months shall be deemed abandoned. If the system is deemed abandoned, the owner is required to repair or remove the system from the property at the owner's expense within ninety (90) days after notice from the city. If the owner does not comply with said notice, the building code official shall enforce this as a violation of the Yorkville zoning ordinance. F. Signage: No commercial signage or attention getting device is permitted on any alternative energy system. One sign shall be permitted to indicate the emergency contact information of the property owner or operator. Said sign shall not exceed two (2) square feet in size. G. Utility Service Provider: Evidence that the electric utility service provider that serves the proposed site has been notified of the owner's intent to install an interconnected customer owned electricity generator. H. Safety: All wind energy systems shall be equipped with manual and/or automatic controls and mechanical brakes to limit rotation of blades to prevent uncontrolled rotation. I. Lighting: Alternative energy systems shall not be illuminated, except as required by the FAA or those used in commercial applications such as streetlights. 2/21/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=415 3/9 J. Shadow Flicker: Defined as the on and off strobe light effect caused by the shadow of moving turbine blades cast by the sun passing though the rotating turbine. No habitable portion of an existing adjacent structure shall be subject to shadow flicker from a wind turbine. Shadow flicker onto an adjacent roof and/or exterior wall which does not contain any windows, doors, and like openings shall be acceptable. If shadow flicker occurs, the operation of the wind turbine shall cease during those times which cause the shadow flicker. K. Screening: There shall be no required mechanical screening for alternative energy systems. L. Design: Wind energy systems and associated tower shall be a nonreflective color. The city council may impose such conditions as are necessary to eliminate, if at all possible, any adverse affects such system may have on surrounding properties. M. Compliance: Wind energy systems shall meet or exceed current standards of the international building code and federal aviation administration (FAA) requirements, any other agency of the state or federal government with the authority to regulate wind energy systems, and all city codes. N. Building Code/Safety Standards: Any owner or operator of an alternative energy system shall maintain said system in compliance with the standards contained in the current and applicable state or local building codes and any applicable standards for said energy systems that are published by the international building code, as amended from time to time. If, upon inspection, the United City Of Yorkville concludes that an alternative energy system fails to comply with such codes and standards and constitutes a danger to persons or property, the city code official shall require immediate removal of the system at the owner's expense. (Ord. 2014-73, 11-25-2014) 10-19-5: FREESTANDING WIND ENERGY SYSTEMS: A. Location: Please refer to section 10-6-0, table 10.06.07 of this title for placement of alternative energy systems within each specified zoning district. B. Clearance: In all zoning districts, the minimum clearance between the lowest tip of the rotor or blade and the ground is fifteen feet (15'). See figure 10-19-5A of this section. 2/21/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=415 4/9 Figure 10-19-5A C. Permitted Yard Locations: Freestanding wind energy systems shall not be located within the required front yard or corner side yard. They shall not be permitted within any utility, storm or drainage, water, sewer, or other type of public easement. The use of guywires as supports for a freestanding wind energy system shall be prohibited. D. Height: The maximum height for a freestanding wind energy system shall be one hundred seventy five feet (175') measured from the base to the highest edge of the system. E. Setbacks: The base of the system shall be set back 1.1 times (110%) the height of the highest edge of the system from all property lines, overhead utility line poles, communication towers, public sidewalks or trails, public rights of way, and other freestanding wind energy systems. Any system or any ancillary equipment shall not be located within any required setbacks of the respective zoning district. F. Access: Freestanding wind energy systems and all components shall be protected against unauthorized access by the public. Climbing access to the tower shall not start until twelve feet (12') above grade. G. Noise: Freestanding wind energy systems shall not exceed the following: 1. Fifty five (55) dBA when in or adjacent to all residential districts. 2. Sixty (60) dBA when in or adjacent to all nonresidential districts. (Ord. 2014-73, 11-25-2014) 10-19-6: BUILDING MOUNTED WIND ENERGY SYSTEMS: A. Location: Please refer to section 10-6-0, table 10.06.07 of this title for placement of alternative energy systems within each specified zoning district. Building mounted wind energy systems are allowed on all principal and accessory structures and shall be affixed to the roof deck of a flat roof or to the ridge or slope of a pitched roof and may not be affixed to the parapet or chimney of any structure. The systems must be set back a minimum of five feet (5') from the edge or eave of the roof. 2/21/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=415 5/9 B. Quantity: One turbine is allowed for every five hundred (500) square feet of the combined roof area. For a pitched roof, each surface of the roof shall be included in the roof area calculation. C. Noise: Building mounted wind energy systems shall not exceed the following: 1. Fifty five (55) dBA when in or adjacent to all residential districts. 2. Sixty (60) dBA when in or adjacent to all nonresidential districts. D. Height: The maximum height for a building mounted wind energy system is fifteen feet (15'). The system is measured from the roof surface on which the system is mounted to the highest edge of the system with the exception of any roof pitches ten to twelve (10:12) or greater. The system shall not exceed fifteen feet (15') above the maximum permitted height of the zoning district. Refer to figure 10-19-6A of this section. Figure 10-19-6A (Ord. 2014-73, 11-25-2014) 10-19-7: FREESTANDING SOLAR ENERGY SYSTEMS: A. Location: Please refer to section 10-6-0, table 10.06.07 of this title for placement of alternative energy systems within each specified zoning district. B. Setbacks: All parts of any freestanding solar energy system shall be set back eight feet (8') from the interior side and interior rear property lines. C. Permitted Yard Locations: Freestanding solar energy systems shall not be located within the required front yard or corner side yard. They shall not be permitted within any utility, storm or drainage, water, sewer, or other type of public easement. The use of guywires as supports for a freestanding solar energy system shall be prohibited. 2/21/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=415 6/9 D. Clearance: Minimum clearance between the lowest point of the system and the surface on which the system is mounted is ten feet (10'). Refer to figure 10-19-7A of this section. Figure 10-19-7A E. Solar Glare: Solar panels shall be placed such that concentrated solar radiation or glare shall not be directed onto nearby properties or roadways. F. Maximum Height: Maximum height of freestanding solar energy systems shall be subject to special use conditions. (Ord. 2014-73, 11-25-2014) 10-19-8: BUILDING MOUNTED SOLAR ENERGY SYSTEMS: A. Location: Please refer to section 10-6-0, table 10.06.07 of this title for placement of alternative energy systems within each specified zoning district. Building mounted solar energy systems are allowed on the principal and accessory structures, any roof face and side and rear building facades. The systems are allowed on the front or exterior side building facades if the following conditions are met: 1. Solar access is optimized on the front and exterior side facades. 2. Systems are simultaneously used to shade the structure's doors or windows. See figure 10-19-8C of this section. 2/21/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=415 7/9 Figure 10-19-8C B. Height: Systems shall not extend beyond three feet (3') parallel to the roof surface of a pitched roof. Nor shall the system extend beyond four feet (4') parallel to the roof surface of a flat roof unless completely concealed or equal to the height of the parapet wall, whichever is greater. If the system is flush mounted, the system must be less than eight inches (8") from the roof surface. Refer to figure 10-19-8A of this section. Figure 10-19-8A 2/21/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=415 8/9 C. Quantity: The total square footage may not exceed the total area of the roof surface of the structure to which the system is attached. D. Projection: The system may project up to four feet (4') from a building facade or roof edge. The system may project into an interior side or interior rear setback, but shall be no closer than five feet (5') to the interior side or interior rear property line. Refer to figure 10-19-8B of this section. Figure 10-19-8B (Ord. 2014-73, 11-25-2014) 10-19-9: PERMITTING AND FEES: A. Permitting: 1. The installation of any alternative energy system requires a building permit from the United City Of Yorkville. 2. In order to receive a permit, alternative energy systems must be approved by an alternative energy certification program. 2/21/2020 Sterling Codifiers, Inc. https://www.sterlingcodifiers.com/codebook/index.php?book_id=415 9/9 3. Prior to permit issuance, the owner shall sign an acknowledgment that said owner will be responsible for any and all enforcement costs and remediation costs resulting from any violations of this chapter. These costs include, but are not limited to, removal of system, property restoration necessary upon removal of the system, city legal expenses and hearing costs associated with violations of this chapter. 4. A permit is valid for two (2) years following issuance or renewal. At the end of the two (2) year period, the alternative energy system must be inspected by the city code official. Following inspection, the code official will: a. Renew the permit if found to be in compliance with this chapter; or b. Order any actions necessary for the alternative energy system to be in compliance with this chapter; or c. Determine the system abandoned per section 10-19-4 of this chapter. B. Engineering: 1. Manufacturer's engineering specifications of the tower, turbine and foundation, detailed drawing of electrical components and installation details, and expected noise level production. 2. For turbines greater than twenty (20) kilowatts of nameplate capacity, an Illinois licensed structural engineer's seal shall be required. 3. All FWES facilities shall be designed to withstand a minimum wind velocity of one hundred (100) miles per hour, with an impact pressure of forty (40) pounds per square foot. 4. Each FWES shall conform to applicable industry standards, including those of the American National Standards Institute (ANSI). Applicants shall submit certificates of design compliance that equipment manufacturers have obtained from Underwriters Laboratories (UL), National Renewable Energy Laboratories (NREL), Det Norske Veritas (DNV), Germanischer Lloyd Wind Energie (GL), or an equivalent third party. 5. Turbines greater than one hundred feet (100') total height or greater than five thousand (5,000) pounds structural weight shall require a soil analysis at base of the tower and a stamped drawing by an Illinois licensed structural engineer. Structural weight shall be defined as the tower, wind turbine generator, and any other component(s) otherwise supported by the base foundation. 6. Proof of homeowner, farm or business insurance, as appropriate, shall be submitted. C. Fees: 1. If applicable, alternative energy systems will be subject to the fee schedule for special use applications as defined by section 1-7-9 of this code. Said fee will be payable per alternative energy system at the time of the application submittal by the petitioner. 2. In addition, alternative energy systems will be subject to a one hundred fifty dollar ($150.00) building permit fee. The permit fee will be payable at the time of the application submittal by the petitioner. (Ord. 2014-73, 11-25-2014) PUBLIC NOTICE OF A HEARING BEFORE THE UNITED CITY OF YORKVILLE PLANNING AND ZONING COMMISION PZC 2020-05 NOTICE IS HEREWITH GIVEN THAT the United City of Yorkville, Kendall County, Illinois, petitioner, is proposing a text amendment to Section 10-19-4F of Chapter 19: Alternative Energy Systems within the United City of Yorkville Zoning Ordinance regarding signage for wind and solar energy systems. The amendment proposes to eliminate the restriction of commercial signage on alternative energy systems. NOTICE IS HEREWITH GIVEN THAT the Planning and Zoning Commission for the United City of Yorkville will conduct a public hearing at a meeting on said amendments on Wednesday, March 11, 2020 at 7 p.m. at the Yorkville City Hall, located at 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville Community Development Department, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. LISA PICKERING City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2020-13 Ordinance Granting Emergency Powers to the Mayor of the United City of Yorkville City Council – March 24, 2020 Majority Approval Please see attached. Mayor John Purcell Name Department Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE GRANTING EMERGENCY POWERS TO THE MAYOR OF THE UNITED CITY OF YORKVILLE WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the United States Centers for Disease Control (CDC), the United States Department of Health and Human Services (HHS), and the World Health Organization (WHO) have each determined that SARS-CoV-2 virus causes the COVID-19 respiratory disease which is a new strain of coronavirus that had not been previously identified in humans and is easily spread from person to person causing serious illness or death; and WHEREAS, on January 31, 2020, the Secretary of HHS declared a public health emergency for the entire United States of America concerning COVID-19; on March 9, 2020, Governor Pritzker issued a disaster proclamation concerning the spread of COVID-19 in Illinois; and on March 13, 2020 President Trump declared a national emergency concerning the COVID- 19 pandemic; and WHEREAS, the Illinois Department of Public Health has now confirmed localized community person-to-person transmission of COVID-19 in Illinois, significantly increases the risk of exposure and infection to Illinois’ general public and creating an extreme public health risk in the City and throughout the State. As has been experienced around the world, the SARS- CoV-2 virus has the potential to infect large numbers of people in a short amount of time, placing extreme burdens on the health care system and the economy; and WHEREAS, in order to prevent the spread of COVID-19 in the City, and to protect the residents of the City from disease and death, the Mayor and City Council deem it to be in the best interest of the City’s residents, business owners, City officials and City staff to declare a State of Emergency and authorize the Mayor to undertake the actions hereinafter set forth deemed necessary to respond to this emergency; and Ordinance No. 2020-____ Page 2 WHEREAS, the Illinois Municipal Code, 65 ILCS 5/11-1-6, provides for the declaration of a state of emergency and the grant of extraordinary authority to the Mayor by ordinance passed by the City Council; and WHEREAS, the Illinois Emergency Management Agency Act, 20 ILCS 3305/11, further provides for emergency local disaster declaration by the principal executive officer or his or her interim emergency successors, which is the Mayor in the case of the City. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. – RECITALS The foregoing recitals shall be and are hereby incorporated as findings of fact as if said recitals were fully set forth herein. Section 2. – LOCAL STATE OF EMERGENCY It is hereby found that the declaration of the Department of Health and Human Services and the proclamation of the Governor of the State of Illinois of the existence of a pending disaster collectively affirm there exists a State of Emergency in the City. Section 3. – ORDERS AUTHORIZED In the interest of public safety and welfare and to address the issues caused by the emergency, the Mayor is authorized to take the following actions during the State of Emergency: 1) Take all actions reasonably necessary to respond to the emergency; 2) Approve previously appropriated expenditures of the City for the purpose of continuing the operations of the City; 3) In the event the State of Emergency extends beyond the current fiscal year and a new budget has not been approved, the Mayor shall be authorized to approved new spending by the City during the existence of this State of Emergency; 4) Order the closing of all retail liquor stores, including taverns and private clubs or portions thereof wherein the consumption of intoxicating liquor and beer is permitted; 5) Order the discontinuance of the sale of alcoholic liquor by any wholesaler or retailer; Ordinance No. 2020-____ Page 3 6) Order the discontinuance of selling, distributing or giving away gasoline or other liquid flammable or combustible products in any container other than a gasoline tank properly affixed to a motor vehicle; 7) Order the discontinuance of selling, distributing, dispensing or giving away of any firearms or ammunition of any character whatsoever; 8) Take any and all actions authorized by the Illinois Emergency Management Agency Act, 20 ILCS 3305/1 et seq., and in particular those set out in Section 10 “Local Disaster Declarations” as may be made applicable to the City; 9) Suspend collective bargaining agreement terms other than compensation; 10) Authorize the delay or suspension of City programs or services, application deadlines, penalty or late payment provisions associated with payment of City fees, adjudication hearings, code enforcement, and zoning provisions; 11) Implement such emergency procedures as may be necessary for the preservation of the health and safety of City employees; 12) Execute contracts for the purchase of goods and services to respond to and recover from the COVID-19 pandemic; 13) Implement alternative staffing, protocols, and procedures for the City’s Police Department and Public Works Department; 14) Order a general curfew applicable to such geographical areas of the City or to the City as a whole, as deemed necessary in the interest of the public safety and welfare. 15) Cooperate and coordinate with all emergency operations of the County of Kendall, State of Illinois and all other local governments to best utilize the resources of all governments and agencies in the area to respond to the state of emergency. Section 4. – DURATION This Ordinance shall be in full force and effect until the first to occur, a declaration that the State of Emergency no longer exists or the first regular meeting of the City Council after the state of emergency has been declared. This Ordinance may be reinstated by the City Council at any regular meeting so long as the state of emergency remains. Ordinance No. 2020-____ Page 4 Section 5. – NOTICE A copy of this Ordinance shall be posted at City Hall, Police Department, Yorkville Public Library and at the Parks and Recreation offices. Section 6. This ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2020-14 2020 Road to Better Roads Program – Additional Work Contract City Council – March 24, 2020 Majority Brad Sanderson Engineering Name Department Consideration of Approval The purpose of this memo is to present a plan for additional work for the above referenced project. Background: The United City of Yorkville and Geneva Construction Co.. will enter into an agreement for a contract value of $737,441.07 for the above referenced project. Additional funding is available in the proposed FY21 budget. As directed by the City, we obtained a quote from Geneva Construction Co. to perform additional street work on Greenbriar Road in the amount of $163,472.25. As a reminder, that due to the fact the original planned contract between the City and Geneva Construction Co. utilizes MFT funds, we are unable to add additional streets via change order. Questions Presented: Should the City approve the additional street work and quote from Geneva Construction Co.? Discussion: Geneva Construction Co.. has held their prices from the originally bid project work. Action Required: Consideration of approval for additional RTBR work with Geneva Construction Co. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Lisa Pickering, City Clerk Date: March 18, 2020 Subject: 2020 Roads to Better Roads Program – Additional Work *DATE 3/18/2020 * * * QUANTITY UNIT DESCRIPTION UNIT PRICE TOTAL 5510 LB TACK COAT $0.01 $55.10 111 SY HMA SURFACE REMOVAL BUTT JOINT $10.00 $1,110.00 725 TON HMA BINDER COURSE IL 9.5 N50 $69.50 $50,387.50 705 TON HMA SURFACE COURSE MIX D N50 $69.50 $48,997.50 450 SF PCC SIDEWALK 5"$6.50 $2,925.00 20 SF DETECTABLE WARNINGS $25.00 $500.00 480 SF SIDEWALK REMOVAL $1.15 $552.00 25 SY CLASS D PATCHES TYPE II 3" $29.00 $725.00 100 SY CLASS D PATCHES TYPE III 3" $24.00 $2,400.00 200 SY CLASS D PATCHES TYPE IV 3" $21.00 $4,200.00 2 EACH MANHOLES TO BE ADJUSTED $510.00 $1,020.00 5 EACH INLETS TO BE ADJUSTED $280.00 $1,400.00 73 SF THERMOPLASTIC PAVEMENT MARKINGS L&S $4.00 $292.00 905 LF THERMOPLASTIC PAVEMENT MARKINGS LINE 4" $0.40 $362.00 520 LF THERMOPLASTIC PAVEMENT MARKINGS LINE 6" $2.12 $1,102.40 100 SY SODDING SPECIAL $15.25 $1,525.00 8165 SY HMA SURFACE REMOVAL VARIABLE DEPTH $2.25 $18,371.25 4100 LF ROUTING AND SEALING CRACKS $0.40 $1,640.00 15 SY HMA DRIVEWAY REMOVAL AND REPLACEMENT $98.00 $1,470.00 275 LF COMBINATION C&G REMOVAL & REPLACEMENT $32.50 $8,937.50 1 LS ADDITIONAL TRAFFIC CONTROL AND MOBILIZATION COSTS $15,500.00 $15,500.00 TOTAL $163,472.25 The above proposal is accepted: GENEVA CONSTRUCTION COMP Name, Title, Date Page 1 of 2 NOTES: If accepted, this work will not be scheduled for construction until one signed copy of the proposal has been received at our office. GENEVA CONSTRUCTION COMPANY INDIAN TRAIL and Route 25 * P.O. Box 998 - AURORA, ILLINOIS 60507 Phone: (630) 892-4357 - Fax: (630) 892-7738 GREENBRIAR ROADWAY IMPROVEMENTS ADD TO 2020 MFT PROGRAM We propose to furnish the following described construction, including all labor, materials and equipment according to standard construction practices. * This proposal is made in DUPLICATE and will constitute a binding agreement providing it is accepted within 60 days from date hereof. * This proposal is subject to the terms, specifications and conditions of sale printed on the second page of this proposal hereof, which are TERMS: Final settlement will be based upon actual units of work completed at the bid price per unit. Cass W. Price, Vice President UNITED CITY OF YORKVILLE * For information regarding scheduling of construction, please contact our Paving Department at (630) 892-4357. made a part of this proposal. GENEVA CONSTRUCTION COMPANY INDIAN TRAIL and Route 25 * P.O. Box 998 - AURORA, ILLINOIS 60507 Phone: (630) 892-4357 - Fax: (630) 892-7738 2. Wherever alterations or the intent of the plans and specifications of this project vary from this proposal or original plans and specifications the Buyer agrees to fully reimburse the GENEVA CONSTRUCTION COMPANY for the cost incurred in connection the GENEVA CONSTRUCTION COMPANY. 4. This quotation is subject to correction of clerical errors. with such changes including punitive costs or damages incurred as the result thereof. 6. The Purchaser agrees to make payment to the GENEVA CONSTRUCTION COMPANY in accordance with the terms specified herein. If any delinquent sums are to be collected by suit or demand of an attorney or collection agency or other, then the 5. If the Purchaser's form of purchase order accompanies this contract, all terms or conditions of such purchase order inconsistent acts of GOD, warfare, vandalism, government laws and regulations, availability of materials and conditions beyond the control of 3. The deliverance and ability of the GENEVA CONSTRUCTION COMPANY to perform the intent of this proposal is subject to strikes, 1. Wherever, under this contract, construction by this contractor is required to be placed over or effected by work performed by others, the GENEVA CONSTRUCTION COMPANY assumes no responsibility for the adequacy or dependability of this work. with this proposal are null and void unless specifically waived in writing by the GENEVA CONSTRUCTION COMPANY. Purchaser agrees to pay all costs incurred by the GENEVA CONSTRUCTION COMPANY as a result thereof. restoration, traffic control, remobilization, binder repair, winter protection, permits, bonds, and fees. writing. 7. Interest to accrue on unpaid balance at the rate of 1 1/2% per month after 30 days from the date of invoice, unless agreed to in 8. Unless specifically noted, all prices exclude all excavation within 0.1' of proposed subgrade, layout, testing, backfill, landscape CONDITIONS OF SALE Page 2 of 2 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2020-23 2020 Road to Better Roads Program City Council – March 24, 2020 Majority Consideration of Contract Award 2020 Roads to Better Roads - Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2020 Roads to Better Roads Program at 10:00 a.m., March 6, 2020. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2021 budget. We recommend the acceptance of the bid and approval of award be made to the low bidder, Geneva Construction, Co., P.O. Box 998 Aurora, IL 60507 in the amount of $737,441.07. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: March 2, 2020 Subject: 2020 Roads to Better Roads Program BIDS RECD 2/28/2020ITEMUNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 SUPPLEMENTAL WATERING UNIT 10.00.01$ 0.10$ 0.01$ 0.10$ 0.01$ 0.10$ 150.00$ 1,500.00$ 2 BITUMINOUS MATERIALS (TACK COAT) POUND 26787.00.01$ 267.87$ 0.01$ 267.87$ 0.01$ 267.87$ 0.10$ 2,678.70$ 3 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 132.010.00$ 1,320.00$ 10.00$ 1,320.00$ 20.00$ 2,640.00$ 12.00$ 1,584.00$ 4 HOT-MIX ASPHALT BINDER COURSE, IL- 9.5, N50 TON 3425.069.50$ 238,037.50$ 67.00$ 229,475.00$ 74.50$ 255,162.50$ 67.00$ 229,475.00$ 5 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 3425.069.50$ 238,037.50$ 66.00$ 226,050.00$ 74.50$ 255,162.50$ 67.00$ 229,475.00$ 6 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 2270.06.50$ 14,755.00$ 8.80$ 19,976.00$ 8.75$ 19,862.50$ 7.00$ 15,890.00$ 7 DETECTABLE WARNINGS SQ FT 220.025.00$ 5,500.00$ 46.20$ 10,164.00$ 24.00$ 5,280.00$ 25.00$ 5,500.00$ 8 SIDEWALK REMOVAL SQ FT 2830.01.15$ 3,254.50$ 2.20$ 6,226.00$ 2.00$ 5,660.00$ 2.00$ 5,660.00$ 9 HOT-MIX ASPHALT SURFACE REMOVAL, 3" SQ YD 4998.02.25$ 11,245.50$ 2.40$ 11,995.20$ 4.75$ 23,740.50$ 2.50$ 12,495.00$ 10 CLASS D PATCHES, TYPE I, 3 INCH SQ YD 216.029.00$ 6,264.00$ 45.00$ 9,720.00$ 25.00$ 5,400.00$ 35.00$ 7,560.00$ 11 CLASS D PATCHES, TYPE II, 3 INCH SQ YD 221.029.00$ 6,409.00$ 38.00$ 8,398.00$ 25.00$ 5,525.00$ 35.00$ 7,735.00$ 12 CLASS D PATCHES, TYPE III, 3 INCHSQ YD 743.024.00$ 17,832.00$ 29.00$ 21,547.00$ 25.00$ 18,575.00$ 33.00$ 24,519.00$ 13 CLASS D PATCHES, TYPE IV, 3 INCH SQ YD 1851.021.00$ 38,871.00$ 28.00$ 51,828.00$ 25.00$ 46,275.00$ 32.00$ 59,232.00$ 14 MANHOLES TO BE ADJUSTED EACH 1.0510.00$ 510.00$ 495.00$ 495.00$ 600.00$ 600.00$ 650.00$ 650.00$ 15 INLETS TO BE ADJUSTED EACH 15.0280.00$ 4,200.00$ 440.00$ 6,600.00$ 350.00$ 5,250.00$ 350.00$ 5,250.00$ 4 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 320.04.00$ 1,280.00$ 5.23$ 1,673.60$ 4.00$ 1,280.00$ 5.00$ 1,600.00$ 17 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 6520.00.40$ 2,608.00$ 0.57$ 3,716.40$ 0.40$ 2,608.00$ 0.70$ 4,564.00$ 18 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 1040.02.12$ 2,204.80$ 1.21$ 1,258.40$ 2.12$ 2,204.80$ 1.50$ 1,560.00$ 19 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 40.08.00$ 320.00$ 11.00$ 440.00$ 8.00$ 320.00$ 5.00$ 200.00$ 20 SODDING, SPECIAL SQ YD 526.015.25$ 8,021.50$ 17.88$ 9,404.88$ 16.25$ 8,547.50$ 20.00$ 10,520.00$ 21 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 34682.02.25$ 78,034.50$ 1.45$ 50,288.90$ 2.30$ 79,768.60$ 1.75$ 60,693.50$ 22 SANITARY MANHOLES TO BE ADJUSTED EACH 1.01,215.00$ 1,215.00$ 495.00$ 495.00$ 850.00$ 850.00$ 950.00$ 950.00$ 23 ROUTING AND SEALING CRACKS FOOT 24612.00.40$ 9,844.80$ 0.44$ 10,829.28$ 0.39$ 9,598.68$ 0.50$ 12,306.00$ 24 WHEEL STOP REMOVAL AND RESET EACH 12.035.00$ 420.00$ 77.00$ 924.00$ 50.00$ 600.00$ 100.00$ 1,200.00$ 25 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 7.098.00$ 686.00$ 300.00$ 2,100.00$ 65.00$ 455.00$ 100.00$ 700.00$ 26 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 1317.032.50$ 42,802.50$ 40.70$ 53,601.90$ 40.00$ 52,680.00$ 36.00$ 47,412.00$ 27 RAILROAD PROTECTIVE LIABILITY INSURANCE L SUM 1.03,500.00$ 3,500.00$ 3,300.00$ 3,300.00$ 2,496.45$ 2,496.45$ 10,000.00$ 10,000.00$ TOTAL BID737,441.07 742,094.53 810,810.00 760,909.20% BELOW/ABOVE ENGINEER'S ESTIMATE -3.08% -2.47% 6.56%P.O. Box 998BUILDERS PAVING, LLC ENGINEER'S ESTIMATE52 Wheeler RoadGENEVA CONSTRUCTION4413 Roosevelt Rd. Ste 108D. CONSTRUCTION1480 S. Broadway Coal City, IL 60416 Sugar Grove, IL 60554Hillside, IL 60162 Aurora, IL 60507BID TABULATION 2020 YORKVILLE ROAD PROGRAMUNITED CITY OF YORKVILLEBID TABULATIONENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS ()- ()-()-()-()-()- ()- ()-()-()-()-(()- ()-()-()-()-()- ()- ()-()-()-()-(W Madison St Morgan StNorwayCirW Ridge St W F o x S tW F o x S tW Washington St W Main St State StMorgan StFir Ct W Orange StMadison CtAdrian StW River St State StAdams StS Main StWhite Oak WayWhite Oak WayW VanEmmon St W Hydraulic Ave Whi t eOak WayS Main StS Main StW Dolph St W Center St RiverBirch LnW Dolph StSpruce CtWest StKing StW W a s h in g to n S tW Hydraulic Ave River Birch Dr Norway Ci rRive r Rd Legend 2020 Road Program ()- ()- ()-Hayden DrPrairie Clover DrMcHugh RdB lu est e m D rE LexingtonCirCrim son LnConef l ower Ct McHugh RdSwitchgrass LnK e n n e d y R d Prairie Pointe DrPrairie Rose LnWild Indigo LnE Countryside Pkwy .WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 2020 RTBR PROGRAM LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: SEPTEMBER 2019 YO1926 YO1926_2020 Road Program .MXD H:\GIS\PUBLIC\YORKVILLE\2018\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ PARKING LANE Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2020-27 Blackberry Creek North Lift Station Upgrade City Council – March 24, 2020 Positive Supermajority required due to sole source quote Updating all lift station equipment at this site Eric Dhuse Public Works Name Department Summary Blackberry Creek North is our oldest lift station that is still used. PW would like permission to contract with Metropolitan Pump Company to upgrade this lift station with new technology and equipment to stay reliable for the next 20+ years. This would be a sole sourced contract since we are just upgrading existing Metropolitan Pump parts with new ones. There are no distributers or dealers, you deal directly with the manufacturer. Background Blackberry North lift station was first installed in 1995 as part of the infrastructure improvements of the subdivision. During the Mid 2000’s PW took components from lift stations that we were abandoning (Heartland and Heartland circle) to upgrade BBN lift station. Other than that, there have only been repairs done, but no other upgrades. Fast forward another 15 years, and it is time to upgrade the lift station with new parts that are up to date with the current technology. In order to explain to everyone exactly what we are proposing, we asked our vendor to break down the bids into separate sections as noted below, and as attached. Section 1 – SCADA (Supervisory Control And Data Acquisition) upgrade. This is to replace all of our outdated components with components to monitor such items as wet well level, which pump is called for, power loss, generator malfunction, and a host of other technical items that we should monitor in order to keep the lift station running efficiently. At this time, we rely on a dialer system. This system will call us with a problem, but not always specific problem, or with any type of severity of the problem. With the new SCADA controls, we will be able to use our phones or tablets to get notified of any alarms, reset or silence alarms, and to be able to change settings to avoid any down time of the lift station. For instance, if we get an alarm that says that pump 1 malfunctioned, we can take pump 1 offline from the program and only utilize pump 2 until such time we can get to the site and investigate. The cost for the parts for this upgrade are quoted at $15,508.00. In addition to the cost of the system, we will have a reoccurring charge for monitoring through Verizon for $45/month. Section 2 – Equipment. This quote if for all of the new housing and non-SCADA components. This includes a new stainless steel weatherproof cabinet, manual transfer switch, breakers, receptacles, level controls, and starters. The quote to purchase these components is $14,785.00. The main cost is the weatherproof cabinet and transfer switch, both of which need to be upgraded for the new components. Section 3 – Installation costs. The cost to remove and replace everything described above, as well as setting all of the SCADA points, starting up the system and training our employees is Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 9, 2020 Subject: Blackberry Creek North Lift Station Upgrade $15,210. By far the largest portion of this part of the quote is for setting up all of the SCADA monitoring points. Section 4 – Pump Replacement. To finish the upgrade, we should replace the current motors that have approximately 7000 hours of run time and are 12 years old. The quoted cost for two new motors and installation are $20,658. The total cost for this lift station upgrade would be approximately $66,161.00 plus $45/month for cloud services. We currently have $65,000 budgeted for SCADA upgrades, and an additional $15,000 budgeted for Blackberry Creek North lift station upgrades in the lift station services line item in the sanitary sewer operating budget. At this time, all of our lift stations except one were built by or are now furnished with Metropolitan Pump Company components. The only exception is the Countryside lift station which was originally supposed to be a YBSD lift station. Although the pumps are not Metropolitan, they still perform service on the current electronic components of the lift station. We currently specify Metropolitan Pump Company lift stations for any new lift stations as well. The performance of the components over the years has been tremendous, as well as the availability of parts and service. This is due to the fact that they are located in Romeoville with all of their sales, service and warehouse. They also offer yearly education for our employees on a wide variety of topics that are relevant to servicing our lift stations. It is for these reasons that we do not want to have any other type/brand of lift station in Yorkville at this time. We are very satisfied with Metropolitan’s product, service and responsiveness to our needs. Recommendation I recommend that the city council approve the quote From Metropolitan Pump Company to upgrade Blackberry Creek North lift station in the amount of $66,961.00. The council will have to approve this quote with a super-majority vote since it is a sole source quote. I would ask that this be placed on the March 17, 2020 Public Works Committee agenda for discussion. Ordinance No. 2020-______ Page 1 Ordinance No. 2020-_____ ORDINANCE AUTHORIZING THE ACQUISITION OF EQUIPMENT FOR THE UPGRADE OF THE BLACKBERRY CREEK NORTH LIFT STATION WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State of Illinois; and, WHEREAS, the Blackberry Creek North lift station is the oldest lift station still in operation in the City, having been installed in 1995 as part of the infrastructure improvements to the Blackberry Subdivision; and, WHEREAS, given its deteriorating condition, it is necessary to upgrade the Supervisory Control and Data Acquisition (SCADA) system; replace the stainless steel waterproof cabinet, transfer switch, and other non-SCADA equipment; purchase a new pump and provide for the installation of all such upgrades; and, WHEREAS, Metropolitan Pump Company is the sole provider of all new equipment for the City’s lift stations and also performs all services required on the electronic components of the City’s lift stations and therefore is the vendor recommended by the Director of Public Works to provide all of the aforesaid equipment upgrades and installation thereof as hereinafter provided. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The foregoing recitals are incorporated into this Section 1 as if fully restated. Section 2. The City Administrator is hereby authorized and directed to purchase all of the equipment as itemized on Exhibit A attached hereto and the installation thereof from Metropolitan Pump Company of Roselle, Illinois for a cost not to exceed $66,161.00. Section 3. This Ordinance shall be in full force and effect upon its passage by 2/3rds vote of the City Council, its approval by the Mayor, and its publication. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of _____________________, 2020. ______________________________ City Clerk Ordinance No. 2020-______ Page 2 KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of _____________________, 2020. ______________________________ Mayor Attest: ____________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2020-23 Fiscal Year 2021 Insurance Renewals City Council – March 24, 2020 Majority Approval Please see attached Rob Fredrickson Finance Name Department Summary Supplemental recommendation for approval of Blue Cross Blue Shield health insurance HMO and PPO packages. Background The attached City Council packet materials were scheduled to be discussed at the March 18th Administration Committee meeting. After that meeting was cancelled due to the COVID-19 pandemic, City staff has firmed up our recommendation for health insurance carrier and plans. Recommendation for non-union employee health insurance contributions will either be distributed in a supplemental City Council packet, or presented verbally at the meeting. As a reminder, union employee health insurance contributions are subject to bargaining, which is currently happening with all three of the City’s bargaining units in anticipation of a new contract for May 1, 2020. Recommendation Given the year-over-year decrease in price of approximately 6%, the COVID-19 national pandemic, and the disruption that a change in health insurance carriers would cause, City staff recommends reauthorizing the Blue Cross Blue Shield MHHB106 Blue Advantage HMO and MPSE3X05 Blue Edge HSA PPO packages. We propose the same deductible and HRA amounts for employees as authorized in the FY 20 budget. At time of packet creation, there is no recommendation for health insurance employee contribution amounts for FY 21, as stated above. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 19, 2020 Subject: Health insurance renewal Summary Review of options related to Fiscal Year 2021 health, dental and life insurance renewals. Background For the upcoming fiscal year, initial quotes from Blue Cross Blue Shield (BCBS) came in at a 5.98% increase ($97,981). After two further negotiations, the City’s health insurance broker Alliant / Mesirow was initially successful in reducing overall premium costs by 5.29%, and then by another 1% after that, for a total reduction of 6.28%. This will save the City an estimated $102,895 in comparison to FY 2020 premiums ($200,876 less than initial FY 2021 proposal). Our broker stressed that BCBS is a step above everyone else in claims processing. Similar to last year, United Healthcare and Cigna gave very competitive quotes. However, Alliant once again said that the savings proposed would likely be erased in the second year of the plan under an alternate health insurance carrier; and that provider networks would likely change as well. Employee contribution rates for both union and non-union employees are currently being reviewed, as part of the union negotiation process. Presently non-union employees contribute between 9% and 11%, and union employees contribute between 12% and 17% of total health insurance costs, depending on coverage. On the dental side, the initial quote from BCBS (current provider) came back with an increase of 10.04%. Alliant did approach them again with the hopes of bringing this rate down, however, BCBS was unwilling to do so. The lowest bidder was MetLife, coming in at $11,832 (9.73%) less than the City’s existing plan. Since both dental networks should be relatively comparable (MetLife’s in-network average is just over 60%, which is considered good for dental networks), staff recommends switching from BCBS to MetLife; thus saving the City a projected $11,832 (9.73%) over the current year’s rates. The vision plan will remain unchanged; as the City will be entering into its final year of a three-year contract with the Eyemed Network (set to expire on April 30, 2021). The initial renewal for life insurance from Lincoln Financial (current carrier) came back with an increase of 4.63%. However, Alliant was successful in negotiating this down to 0%; matching the quote from Standard Life and coming in significantly less than BCBS. Recommendation Staff recommends switching from BCBS to MetLife for the dental plan; and staying with Lincoln Financial for life insurance. As for health insurance, staff is reviewing the BCBS and alternate carrier proposals and will make a formal recommendation at the upcoming Admin meeting on March 18th. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: March 9, 2020 Subject: Fiscal Year 2021 Insurance Renewals United City of Yorkville A Renewal Analysis May 1, 2020 February 25, 2020 Presented by: Jim Nesci Marie Murrell Senior Vice President Account Executive This proposal is prepared for the confidential use of our clients. All rights reserved. No part of this proposal may be reproduced in any form or by any means without the prior written permission of Alliant Insurance Services. Insurance Services offered through Mesirow Insurance Services Inc., an Alliant-owned company. Alliant Employee Benefits, a division of Alliant Insurance Services, Inc. CA License No. 0C36861. © 2019 Alliant Insurance Services, Inc. All rights reserved. United City of Yorkville Employee Benefits Program Renewal Analysis Medical, Dental, Vision, Basic Life/AD&D, Voluntary Life/AD&D May 1, 2020 United City of Yorkville A Renewal Analysis May 1, 2020 Summary of Current Coverages The coverages renewing on May 1, 2020 are checked. Coverage Carrier Policy Number(s) Renewal Date  Medical BCBSIL 092465 5/1/2020  Dental BCBSIL 092465 5/1/2020 Vision Dearborn National/BCBSIL F015083-0001 5/1/2021  Basic Life/AD&D Lincoln Financial 000010241765-0000 5/1/2020  Voluntary Life/AD&D Lincoln Financial 000400001000-23931 5/1/2020 United City of Yorkville A Renewal Analysis May 1, 2020 Markets Approached MEDICAL Current Carrier Status Disposition BCBSIL Renewal Received Original Renewal Increase: 5.98% Negotiated Renewal Increase: -6.28% Alternate Carriers Cigna Quote Received Presented United Healthcare Quote Received Presented United City of Yorkville A Renewal Analysis May 1, 2020 Markets Approached (Cont.) DENTAL Current Carrier Status Disposition BCBSIL Renewal Received Renewal Increase: 10.04% Alternate Carriers Cigna Quote Received Presented Guardian Quote Received Presented Lincoln Declined to Quote No Retiree Coverage for groups <100 lives MetLife Received Quote Presented Principal Declined to Quote Not Competitive Standard Quote Received Presented United Healthcare Quote Received Presented Unum Declined to Quote Could not offer Retiree Coverage United City of Yorkville A Renewal Analysis May 1, 2020 BASIC LIFE/AD&D & VOLUNTARY LIFE AD&D Current Carrier Status Disposition Lincoln Financial Renewal Received Original Renewal Increase: 4.63% Negotiated Renewal Increase: 0% Alternate Carriers BCBSIL Quote Received Presented Cigna Quote Received Presented Guardian Declined to Quote Not Competitive Lincoln Declined to Quote No Retiree Coverage for groups <100 MetLife Quote Received Not Competitive Principal Declined to Quote Not Competitive Standard Quote Received Presented United Healthcare Quote Received Not Competitive Unum Received Quote Not Competitive Benefits HMO Plan Network Coinsurance Percentage Employee Deductible Family Deductible Total Employee Maximum Out of Pocket (Includes Deductible) Total Family Maximum Out of Pocket (Includes Deductible) Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket Maximum Retail Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) Mail Order Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) PPO Plan Network Coinsurance Percentage Employee Deductible (Non-Embedded) Family Deductible Total Employee Maximum Out of Pocket (Includes Deductible) Total Family Maximum Out of Pocket (Includes Deductible) Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Prescription Drugs Basic Formulary Rx Out of Pocket Maximum Preferred Pharmacy, Generic Non-Preferred Pharmacy, Generic Preferred Pharmacy, Preferred Brand Non-Preferred Pharmacy, Non-Preferred Brand Preferred Specialty Non-Preferred Specialty Mail Order Rx Copays 80% after deductible 80% after deductible 80% after deductible 80% after deductible 80% after deductible 80% after deductible $35 copay N/A N/A $60 copay $10 copay N/A 80% after deductible$25/$87.50/$150 after deductible 90% after deductible 80% after deductible 80% after deductible 80% after deductible 80% after deductible N/A 80% after deductible N/A 80% after deductible N/A 90% after deductible 80% after deductible 80% after deductible $150 ER copay $1,500 $3,000 80% $3,500 $6,850 $5,800 $6,850 80% after deductible No Charge Individual: $1,000 Family: $3,000 No Charge No Charge MPSE3X05 Blue Edge HSA (PPO) PPO Network $10/$40/$60 2x Retail BCBSIL Current and Renewal Alternate 1 United HealthCare - Underwritten $0 $0 MHHB106 Blue Advantage HMO 80% after deductible 80% after deductible Blue Advantage Network 100% HMO BFC4 Navigate HMO Network 100% $0 HSA BDQK Choice Plus Network 80% $0 $1,500 $3,000 $20/$40 copay $300 ER copay $20/$40 copay $12,700 80% after deductible $20/$40 copay $150 ER Visit $50/Visit No Charge No Charge $1,000 $3,500 $7,000 $5,800 $6,850 80% after deductible $75/Visit No Charge No Charge N/A $10/$35/$60 2.5x Retail $10/$40/$60 2x Retail HSA 9717051 80% after deductible 80% after deductible Included in overall Out of Pocket Maximum AboveIncluded in overall Out of Pocket Maximum Above 80% after deductible included in overall Out of Pocket Maximum Above United City of Yorkville Renewal Medical Financial Analysis May 1, 2020 Renewal Date Cigna Alternate 2 HMO 9717050 Cigna One Health HMO Network 100% $0 $0 $1,500 $3,000 80% after deductible Choice Fund HSA OAP Network 80% $3,500 $7,000 $6,350 Benefits BCBSIL Current and Renewal Alternate 1 United HealthCare - Underwritten United City of Yorkville Renewal Medical Financial Analysis May 1, 2020 Renewal Date Cigna Alternate 2 Out-of-Network Benefits (Providers may Balance Bill) Coinsurance Percentage 60% Deductible (Individual/Family)$7,000/$14,000 Out-of-Pocket Maximum (Individual/Family)$11,600/$23,200 Rates Count*Current Renewal Revised Renewal* HMO Monthly Rates, Active Employees Employee 11 $756.93 $710.07 $627.82 Employee & Spouse 8 $1,529.85 $1,524.64 $1,348.02 Employee & Child(ren)0 $1,542.58 $1,578.94 $1,396.03 Family 9 $2,315.51 $2,391.51 $2,116.24 Est. Monthly HMO Medical Premium $41,404.62 $41,531.48 $36,736.34 Est. Annual HMO Medical Premium 28 $496,855.44 $498,377.76 $440,836.08 PPO Monthly Rates, Active Employees Employee 8 $682.13 $678.48 $599.87 Employee & Spouse 9 $1,378.70 $1,456.79 $1,288.04 Employee & Child(ren)3 $1,390.17 $1,508.67 $1,333.90 Family 35 $2,086.74 $2,287.00 $2,022.07 Est. Monthly PPO Medical Premium $95,071.75 $103,109.96 $91,165.47 Est. Annual PPO Medical Premium 55 $1,140,861.00 $1,237,319.52 $1,093,985.64 Est. Combined Monthly Medical Premium $136,476.37 $144,641.44 $127,901.81 Est. Combined Annual Medical Premium 83 $1,637,716.44 $1,735,697.28 $1,534,821.72 Est. Annual Gross Premium Increase Over the Current Policy Year ($)$97,980.84 -$102,894.72 Est. Annual Gross Premium Increase Over the Current Policy Year (%)5.98%-6.28% Alliant Negotiated Savings $200,875.56 *Enrollment based on 2020 City of Yorkville Census BCBSIL: 1% discount is applied to Medical rates if Basic Life is added. If UHC Dental is bundled with Medical, 2% discount on Medical is added. An additional 0.5% discount will be added if Vision is bundled. UHC: 9.9% Rate Cap at 2021 Renewal Cigna: 2% off Medical Rates if bundled with Dental Board members working less than 30 hours a week are not eligible The Health Insurance Tax suspended for 2019 has been reinstated for 2020 resulting in an increase in taxes paid by BCBSIL for United City of Yorkville of approximately $28,183.07. *BCBSIL Revised Renewal as of 3/6/2020 $953,303.52 $121,617.10 $1,459,405.20 -$178,311.24 $991.87 $1,741.54 $79,441.96 60% $7,000/$14,000 $11,600/$23,200 60% $5,000/$10,000 $10,000/$20,000 $504,538.56 HSA 9717051 $596.11 $1,208.96 $42,175.14 HMO BFC4 $42,044.88 MPSE3X05 Blue Edge HSA (PPO) $506,101.68 HSA BDQK $576.67 This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. -$131,202.24 -8.01% Alternate 2 HMO 9717050 $768.65 $1,552.66 $767.10 $1,610.91 $1,319.41 $2,316.64 $1,568.03 $2,352.05 Alternate 1 MHHB106 Blue Advantage HMO -10.89% $1,211.01 $1,221.00 $1,833.87 $83,497.97 $1,001,975.64 $125,542.85 $1,506,514.20 Benefits HMO Plan Network Coinsurance Percentage Employee Deductible Family Deductible Total Employee Maximum Out of Pocket (Includes Deductible) Total Family Maximum Out of Pocket (Includes Deductible) Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket Maximum Retail Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) Mail Order Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) PPO Plan Network Coinsurance Percentage Employee Deductible Family Deductible (Non-Embedded) Total Employee Maximum Out of Pocket (Includes Deductible) Total Family Maximum Out of Pocket (Includes Deductible) Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Prescription Drugs Basic Formulary Rx Out of Pocket Maximum Preferred Pharmacy, Generic Non-Preferred Pharmacy, Generic Preferred Pharmacy, Preferred Brand Non-Preferred Pharmacy, Non-Preferred Brand Preferred Specialty Non-Preferred Specialty 80% after deductible 70% after deductible 80% after deductible 60% after deductible 80% after deductible 90% after deductible 80% after deductible 80% after deductible Blue Advantage Network BlueAdvantage Network 100%100% included in overall Out of Pocket Maximum Above Included in overall Out of Pocket Maximum Above No Charge No Charge $6,850 $7,350 80% after deductible 80% after deductible $10/$40/$60 $0/$10/$50/$100/$150/$250 2x Retail 2x Retail MPSE3X05 Blue Edge HSA (PPO) MIBAH202 Blue Advantage HMO No Charge No Charge Individual: $1,000 Family: $3,000 Included in Out of Pocket Maximum Above $0 $0 $0 $0 $1,500 $1,500 $3,000 $3,000 $20/$40 Copay $20/$40 Copay $150 ER Copay $250 ER Copay No Charge No Charge 90% after deductible 80% after deductible 80% after deductible 80% after deductible 80% after deductible 80% after deductible 80% after deductible 80% after deductible 80% after deductible 80% after deductible 80% after deductible 50% after deductible United City of Yorkville Renewal Medical Financial Analysis May 1, 2020 Renewal Date $5,800 $5,800 MIEEA207 BlueEdge HSA PPO Network BlueEdge HSA Network 80%80% $3,500 $3,500 $6,850 $7,000 BCBSIL BCBSIL Current and Renewal Alternate 1 MHHB106 Blue Advantage HMO Performance Formulary Benefits Out-of-Network Benefits (Providers may Balance Bill) Coinsurance Percentage 60% Deductible (Individual/Family)$7,000/$14,000 Out-of-Pocket Maximum (Individual/Family)$11,600/$23,200 Rates Count*Current Renewal Revised Renewal* HMO Monthly Rates, Active Employees Employee 11 $756.93 $710.07 $627.82 Employee & Spouse 8 $1,529.85 $1,524.64 $1,348.02 Employee & Child(ren)0 $1,542.58 $1,578.94 $1,396.03 Family 9 $2,315.51 $2,391.51 $2,116.24 Est. Monthly HMO Medical Premium $41,404.62 $41,531.48 $36,736.34 Est. Annual HMO Medical Premium 28 $496,855.44 $498,377.76 $440,836.08 PPO Monthly Rates, Active Employees Employee 8 $682.13 $678.48 $599.87 Employee & Spouse 9 $1,378.70 $1,456.79 $1,288.04 Employee & Child(ren)3 $1,390.17 $1,508.67 $1,333.90 Family 35 $2,086.74 $2,287.00 $2,022.07 Est. Monthly PPO Medical Premium $95,071.75 $103,109.96 $91,165.47 Est. Annual PPO Medical Premium 55 $1,140,861.00 $1,237,319.52 $1,093,985.64 Est. Combined Monthly Medical Premium $136,476.37 $144,641.44 $127,901.81 Est. Combined Annual Medical Premium 83 $1,637,716.44 $1,735,697.28 $1,534,821.72 Est. Annual Gross Premium Increase Over the Current Policy Year ($)$97,980.84 -$102,894.72 Est. Annual Gross Premium Increase Over the Current Policy Year (%)5.98%-6.28% Alliant Negotiated Savings $200,875.56 *Enrollment based on 2020 City of Yorkville Census Board members working less than 30 hours a week are not eligible. The Health Insurance Tax suspended for 2019 has been reinstated for 2020 resulting in an increase in taxes paid by BCBSIL for United City of Yorkville of approximately $28,183.07. *BCBSIL Revised Renewal and BCBSIL Alternate rates as of 3/6/2020 $613.02 $1,316.29 Alternate 1 $17,400 /$22,050 United City of Yorkville Renewal Medical Financial Analysis May 1, 2020 Renewal Date BCBSIL BCBSIL 60% $7,000/$14,000 MHHB106 Blue Advantage HMO MIBAH202 Blue Advantage HMO This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. $1,980.19 $89,277.45 $1,071,329.40 $125,148.59 $1,501,783.08 -$135,933.36 -8.30% $1,363.16 $2,066.40 $35,871.14 $430,453.68 MPSE3X05 Blue Edge HSA (PPO)MIEEA207 BlueEdge HSA $587.45 $1,261.37 $1,306.29 BenefitsNetworkNetwork Non-Network Network Non-Network Network Non-NetworkDeductible (single / family)Calender Year Maximum per IndividualOrthodontia Lifetime MaximumUsual and CustomaryPreventive CareDeductible waived Deductible Waived Deductible waived Deductible Waived Deductible waived Deductible WaivedOral Exams100% 100% 100% 100% 100% 100%Prophylaxis100% 100% 100% 100% 100% 100%Flouride Treatment100% 100% 100% 100% 100% 100%Sealants100% 100% 100% 100% 100% 100%Space Maintainers100% 100% 100% 100% 100% 100%X-Rays100% 100% 100% 100% 100% 100%Basic ServicesOral Surgery80% 80% 80% 80% 80% 80%Anesthesia80% 80% 80% 80% 80% 80%Amalgams / Composite Fillings 80% 80% 80% 80% 80% 80%Periodontics Non-surgical80% 80% 80% 80% 80% 80%Periodontics (Surgical)80% 80% 80% 80% 80% 80%Endodontics80% 80% 80% 80% 80% 80%Major ServicesCrowns50% 50% 50% 50% 50% 50%Bridges50% 50% 50% 50% 50% 50%Dentures50% 50% 50% 50% 50% 50%Inlays/Onlays50% 50% 50% 50% 50% 50%Implants50% 50% 50% 50% 50% 50%Orthodontia50% 50% 50% 50% 50% 50%Monthly RatesEmployee 16 $37.40 $40.67Employee & Spouse 26 $74.80 $82.26Employee & Child(ren) 4 $93.84 $105.69 Family 50 $144.23 $158.69Total Monthly Premium$10,130.06 $11,146.74Total Annual Premium96$121,560.72 $133,760.88$12,20010.04%Rate Guarantee*Enrollment based on 2020 City of Yorkville CensusBoard members working less than 30 hours a week are not eligible with BCBSIL, UHCMetLife, Cigna, Standard, Guardian will cover Board Members working less than 30 hours a weekThis benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary.90% percentile$2,000 90% Percentile$50 / $150$2,000$2,000 90% percentile$35.21 $35.38$2,000 $127.89$2,000$50 / $150$2,000$50 / $150Current and Renewal Alternate 1 Alternate 2BCBSIL MetLife CignaUnited City of YorkvilleDental Benefit AnalysisMay 1, 2020 Renewal Date$9,144$71.58 $70.76$81.28 $88.78$9,583$136.45$109,728.72 $115,001.52Est. Annual Gross Premium Increase Over the Current Policy Year ($)-$11,832 -$6,559Est. Annual Gross Premium Increase Over the Current Policy Year (%)-9.73% -5.40%1 Year 1 Year 1 Year BenefitsNetworkNetwork Non-Network Network Non-Network Network Non-NetworkDeductible (single / family)Calender Year Maximum per IndividualOrthodontia Lifetime MaximumUsual and CustomaryPreventive CareDeductible waived Deductible Waived Deductible waived Deductible Waived Deductible waived Deductible WaivedOral Exams100% 100% 100% 100% 100% 100%Prophylaxis100% 100% 100% 100% 100% 100%Flouride Treatment100% 100% 100% 100% 100% (to age 19) 100% (to age 19)Sealants100% 100% 100% 100% 100% ( to age 14) 100% ( to age 14)Space Maintainers100% 100% 100% 100% 100% 100%X-Rays100% 100% 100% 100% 100% 100%Basic ServicesOral Surgery80% 80% 80% 80% 80% 80%Anesthesia80% 80% 80% 80% 80% 80%Amalgams / Composite Fillings 80% 80% 80% 80% 80% 80%Periodontics Non-surgical80% 80% 80% 80% 80% 80%Periodontics (Surgical)80% 80% 80% 80% 80% 80%Endodontics80% 80% 80% 80% 80% 80%Major ServicesCrowns50% 50% 50% 50% 50% 50%Bridges50% 50% 50% 50% 50% 50%Dentures50% 50% 50% 50% 50% 50%Inlays/Onlays50% 50% 50% 50% 50% 50%Implants50% 50% 50% 50% 50% 50%Orthodontia50% 50% 50% 50% 50% 50%Monthly RatesEmployee 16Employee & Spouse 26Employee & Child(ren) 4 Family 50Total Monthly PremiumTotal Annual Premium96Rate Guarantee*Enrollment based on 2020 City of Yorkville CensusBoard members working less than 30 hours a week are not eligible with BCBSIL, UHCMetLife, Cigna, Standard, Guardian will cover Board Members working less than 30 hours a weekThis benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. 90% percentile$50 / $150$2,000$2,000 90% percentile$2,000$50 / $150$1,000 $101.35$155.77$131,285.04$9,7248.00%$10,9401 YearGuardianAlternate 5$40.39$80.78$35.99$138.77United City of YorkvilleDental Benefit AnalysisMay 1, 2020 Renewal DateUnited HealthcareAlternate 3 Alternate 4Standard$71.97$90.29$9,747$116,960.64Est. Annual Gross Premium Increase Over the Current Policy Year ($)-$4,600Est. Annual Gross Premium Increase Over the Current Policy Year (%)-3.78%1 Year$50 / $150$2,000$2,000 90% Percentile$118,241.04-$3,320-2.73%1 Year$37.19$74.37$94.19$138.96$9,853 BenefitsStandard BCBSILAlternate 1 Alternate 2Employee CoverageLife Benefit Amount$50,000 $50,000AD&D Benefit Amount$50,000 $50,000Guarantee Issue$50,000 $50,000Accelerated BenefitIncluded IncludedPremium WaiverIncluded IncludedPortabilityIncluded IncludedReduction ScheduleReduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70Spouse CoverageLife/AD&D Benefit Amount$10,000 $10,000Reduction ScheduleReduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70Child Life Coverage14 Days - 6 Months: $0; 6 Months - Age 19/26: $2,50014 Days - 6 Months: $2,000 6 Months - Age 19/26: $2,500Premium EmployeeCurrent Renewal Revised RenewalTotal Volume Life$3,962,500 $3,962,500 $3,962,500 $3,962,500 $3,962,500Life Rate per $1,000 of benefit$0.083 $0.088 $0.083 $0.083 $0.095AD&D Rate per $1,000 of benefit $0.025 $0.025 $0.025 $0.025 $0.025Spouse & Child(ren)Life and AD&D Rate per $1,000 of Benefit$1.43 $1.43 $1.43 $2.68 $2.23Monthly Premium$427.95 $447.76 $427.95 $427.95 $475.50Estimated Annual Premium$5,135.40 $5,373.15 $5,135.40 $5,135.40 $5,706.00Est. Annual Gross Premium Increase Over the Current Policy Year ($) $237.75$0.00 $0.00$570.60Est. Annual Gross Premium Increase Over the Current Policy Year (%) 4.63%0.00% 0.00%11.11%Alliant Negotiated Savings$237.75 Rate Guarantee3 Years 2 YearsVolume based on Renewal received 2/7/2020Board members working less than 30 hours a week are not eligible.This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary.Included$10,000Reduces to 65% at age 65, 50% at age 70Birth -14 Days: $0;14 Days to 19/23: $2,500Reduces to 65% at age 65, 50% at age 70United City of YorkvilleBasic Life/AD&D Benefit AnalysisMay 1, 2020 RenewalLincoln FinancialCurrent and Renewal$50,000$50,000$50,000IncludedIncluded Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #2 Tracking Number ADM 2020-26 Progressive Energy - Audit of City Facilities and Municipal Aggregation City Council – March 24, 2020 Majority Approval Please see attached memo. Rob Fredrickson Finance Name Department Summary Approval of a resolution engaging Progressive Energy Group (PEG) to seek bids from suppliers for the City’s municipal electric accounts and authorize the City Administrator to enter into a contract with the low-cost provider for a period up to 60 months. Approval of an ordinance authorizing the renewal of the City’s municipal aggregation program and the amended electric power aggregation plan of operation and governance. Background This agenda item is related to the NIMEC agenda item tabled at the February 25th City Council meeting. Between packet deadline for that meeting and this meeting, Progressive Energy Group reached out to the Mayor and staff to talk about a more robust alternative energy supplier package. This agenda item is a direct replacement for that NIMEC agenda item, and differs from said agenda item in a few ways, as outlined below. Over the last month City staff has been working with Progressive Energy Group in order to evaluate cost saving options regarding the supply of electricity for all City accounts at ComEd; and to access the feasibility of reinstating the municipal aggregation program for residents and small commercial retail customers throughout the City. Progressive Energy Group specializes in lowering operating costs and increasing revenues for their clients through a variety of service offerings, including: gas & electric bill audit & procurement; POS system sales & installation; credit card processing; solar field development; municipal aggregation; and energy efficiency & conservation auditing. Progressive has over 6,500 municipal and business clients and has worked with Yorkville since 2011; assisting the City with alternate suppliers for its natural gas accounts. City Electric Accounts As shown on the top of page 2 in the Electric Audit Facilities Update report (Exhibit B), Progressive identifies the current arrangement of the City’s electric accounts, along with their recommended account structure, in the table directly below. As detailed on Exhibit F, Progressive proposes separating all non- franchise City electric accounts into four classifications: Large Electric (6); Small Electric – Good Load Factor (17); Small Electric – Poor Load Factor (4); and Street Lighting. Based on current markets rates, Progressive estimates that their supplier strategy for the four categories will yield annual savings of approximately $54,000. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: March 11, 2020 Subject: Progressive Energy – Electric Audit of City Facilities & Municipal Aggregation  For the City’s 6 large electric accounts, Progressive recommends entering into a 36 to 60-month contract with an alternate supplier in order to take advantage of the historic low rates and the inverted pricing structure currently taking place in the electricity supply market. Progressive projects this strategy to yield ~$35,000 in annual savings, based on the current electricity supply rates of Dynegy (alternate supplier) and ComEd. In addition to the 15 registered suppliers Progressive currently works with, the proposed RFP for the City’s large accounts would be sent to NIMEC suppliers as well, in order to make the bidding process as comprehensive as possible. This bulletpoint is a direct replacement of the NIMEC agenda item at the February 25th City Council meeting and is slightly more comprehensive. NIMEC was going to bid only 5 of these accounts, because they felt the sixth account was not in an advantageous position. Progressive will be bidding all 6 accounts out AND will be asking NIMEC suppliers to provide their rates as a group to our accounts. Which means, the City will have a number of Progressive-specific energy suppliers plus the NIMEC supplier bids for which to compare. The amount of true savings to the City on this bullet point will be the difference between the winning supplier and the NIMEC provided contract with Dynegy which expires May 1, 2020.  The small electric accounts would be broken up into two categories, based on load factor1. Electric accounts that generally do not use much power between the hours of 3pm and 6pm are considered to have “good load” factors, which results in lower prices, since they generate very little capacity and transmission costs. At present, there is a $0.0315 per kilowatt-hour (kWh) spread between small accounts with “good load” ($0.0405 per kWh) and “poor load” ($0.072 per kWh). These small accounts were not planned to be bid out by NIMEC, based on NIMEC’s business model to only work with larger accounts. Any savings reaped by Progressive in this bulletpoint would be new, true savings to the City. o As shown on page 3 of the Electric Audit report, Progressive recommends seeking bids from alternate suppliers for “good load” factor accounts, for a term ranging from 36 to 48 months. This should yield cost savings of approximately $15,400 per year, when compared to ComEd. o For the small electric accounts with “poor load” factors, Progressive recommends going with a Community Solar subscription. Community Solar refers to solar facilities that are shared by multiple consumers (called Subscribers) who receive credit on their electricity bills for their share of the power produced by the Community Solar facility. The 1 Per Progressive, load factor is an industry term that generally defines the ratio of power (i.e. electrons) used compared to “Capacity and Transmission Costs”. An “All In” electric price includes: 1.) Raw Electric (Electrons); 2.) Capacity, which is a fee paid to power plants to be available to put power on the grid 24/ 7 / 365 days. This cost is determined by looking at how much power your individual meter used during the five (5) highest hours of Grid use in the time period (October 1st – September 30th each year); 3.) Transmission, which is a cost paid to keep the grid between Power Plants and ComEd Substations up and running. Like Capacity, each individual meter has a unique charge with is based on the five (5) highest hours of Grid use in the time period (October 1st – September 30th each year); and Line Loss, which averages between 4%- 5% and represents the power lost between generator and meter on your facility. Most of power lost is due to heat created when power is moved across power lines and transformers. Community Solar Program is geared towards small commercial accounts, which use less than 100 kilowatts (kW) during peak demand periods. With a Community Solar subscription, the supply of electricity would be blended between solar energy and Com Ed. Com Ed would then issue a credit for each kilowatt hour (kWh) generated by solar power, which would yield estimated yearly savings of approximately $1,200. Progressive currently works with two Community Solar subscribers, US Solar and Clearway, who both offer a 15% to 20% discount from ComEd’s electric price, contract terms between 15 to 20 years; and varying costs associated with early termination.  In regard to the City’s street lighting (please see page 4 of the Electric Audit report) accounts, Progressive recommends that the City move these accounts to supplier fixed pricing, in order to “lock in” low commodity prices. Progressive further suggests, that since these accounts pay close to $0 in capacity costs, the City may want to consider pursuing a longer-term contract with electric suppliers, for up to 60 months. This bulletpoint is a direct replacement of the upcoming NIMEC bid process scheduled for later on this Spring and is slightly more comprehensive. Progressive will be bidding out all street lighting accounts AND will be asking NIMEC suppliers to provide their rates as a group to our accounts. Which means, the City will have a number of Progressive-specific energy suppliers plus the NIMEC supplier bids for which to compare. The amount of true savings to the City on this bullet point will be the difference between the winning supplier and the NIMEC provided contract with Constellation which expires in June and July. Assuming approval of the attached supply of electricity resolution (Exhibit A) at the April 14th City Council meeting, Progressive intends to “refresh” all of the preliminary bids received from suppliers to ensure the lowest electricity supply cost possible. After that, Progressive plans to move quickly, delivering bid results and awarding the supply contract by mid-April. This will ensure that the winning supplier will have sufficient time to incorporate the City’s non-street lighting electric accounts into its portfolio, thus ensuring a smooth transition when the new contract begins in May. The transition for the street lighting accounts would occur in June and July. Municipal Aggregation Municipal aggregation, which is the process by which the City purchased electricity in bulk from an alternative supplier on behalf of residential and small business customers in Yorkville, was first implemented in the summer of 2012. According to the City’s broker at the time (NIMEC), over the course of the initial two-year aggregation term (beginning in August 2012), over 4,800 residential and small business accounts were enrolled in the program, saving an average of $429 per household or $1.982 million City-wide. At that time, the savings were made possible by the fact that ComEd was locked into a long-term electricity supply rate, so as electricity supply rates fell, municipalities were able to secure much lower rates through aggregation. Since that time the City has gone out to bid to renew the aggregation program in 2014, 2015, 2017 and 2018; however, the bids were rejected by City Council, as they did not yield any significant savings in comparison to the rates offered by ComEd and/or the bids contained burdensome individual-termination clauses rather than City-wide, City-controlled termination clauses. As noted on page 1 of the Electric Aggregation report (Exhibit D) prepared by Progressive, approximately half of all municipalities who implemented an aggregation program have returned residential and small business customers back to ComEd, as traditional aggregation programs continue to yield minimal or no savings. In light of this new reality regarding traditional aggregation, Progressive is recommending that the City implement a new program based on 100% renewable power. Benefits to participating residents and small businesses would include:  Never paying more than the ComEd tariff rate.  No early termination fees for leaving the program.  Continue to receive one invoice from ComEd.  Account holders may opt-out individually and choose a different 3rd party supplier at any time. This program will also provide several benefits to the Governmental Aggregator (i.e. City) as well, including:  The winning energy supplier will purchase Renewable Energy Certificates (REC’s) on behalf of the City, based on the amount of power consumed in Yorkville over the previous 12 months. Renewable Energy Certificates are proof that energy has been generated from renewable resources (solar, wind, hydroelectric, biomass, geothermal). Each REC represents the environmental benefit of one (1) megawatt hour (MWh) of renewable energy generation.  These REC’s will be retired in the name of the City, thus qualifying Yorkville for the EPA’s Green Power Partnership Program.  The City would receive a Civic Green Grant, provided by the winning supplier, in an amount ranging from $30,000 to $50,000 annually. There are no restrictions on these grant proceeds, so they could be spent in any manner deemed appropriate by City Council.  The economics of the municipal aggregation plan listed above (i.e. no direct savings to resident, new revenue to the City organization) is based on market forces within the energy supply industry. The ComEd supply rates have generally been competitive over the past few years, and the difference between any “cheaper” energy supplier and ComEd has been much smaller than what the City saw in 2012. One of the factors in energy supplier bids in municipal aggregation is the amount of “good” and “bad” accounts the City has. Good accounts use a lot of power during off peak times. Bad accounts may use a little power and/or may use power at peak-hours (when supply is more expensive). If Yorkville has a lot of “good accounts”, the energy suppliers may be more inclined to bid with very low supply rates. If Yorkville has a lot of “bad accounts”, the energy suppliers may be less inclined to bid at all or to bid with rates similar to ComEd. Because the traditional aggregation supply bids lock in a specific supply rate over the life of the aggregation, there is a risk that the ComEd supply rate could actually be lower than the aggregation-approved supply rate. On the other hand, these 100% renewable power suppliers are able to use various federal and state subsidies for renewable power, and package together a bid for all accounts City-wide that is locked in with ComEd’s rate and provides a check to the organization – i.e. their risk is fixed at the check amount for the life of the contract rather than give a guarantee of a much lower-than-ComEd supply rate. Per Progressive, there are at least two renewable energy suppliers that provide this type of a bid, and those bids have historically been more lucrative for residents and the organization than the traditional municipal aggregation bids. While historically the City Council has been adverse to accepting a revenue-sharing check from municipal aggregators, this is the only type of arrangement available in the marketplace for municipal aggregation that guarantees a supply rate equal to ComEd’s rate. Assuming approval of the attached ordinance renewing the City’s municipal aggregation program (Exhibit C) at the April 14th City Council meeting, Progressive would finalize the bids and present the information to staff. If the bid results are positive, staff will make a recommendation for City Council to approve the winning bid at the April 28th meeting. From there, customer notifications from ComEd and the winning suppler would occur in May and June and the new contract would go into effect in July. Once the new contract is in place, the City would be eligible to receive the Civic Green Grant proceeds of $30,000-$50,000 in July as well. Looking ahead over the next month or so, Progressive plans to conduct a feasibility study (mentioned on page 3 of Exhibit E) of solar options at City pumping stations, which will be brought to the Administration Committee for consideration at a later date. Recommendation Staff recommends approval of the attached resolution and ordinance. Resolution No. 2020-____ Page 1 RESOLUTION NO. 2020-______ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING PARTICIPATION PROGRESSIVE ENERGY GROUP (PEG) AND AUTHORIZING THE CITY ADMINISTRATOR TO APPROVE A CONTRACT WITH THE LOWEST COST ELECTRICITY PROVIDER BY RATE CLASSIFICATION FOR A PERIOD UP TO 60 MONTHS. WHEREAS the United City of Yorkville, Kendall County, Illinois ("the City") is a duly organized and validly existing non home-rule municipality and political subdivision of the State of Illinois created in accordance with the Constitution of the State of Illinois of 1970and the laws of the State; and, WHEREAS, on January 2, 2007, the State of Illinois implemented a plan to deregulate Commonwealth Edison; and, WHEREAS, as a result of this deregulation, electricity may be purchased based on market price and Commonwealth Edison will no longer be the sole supplier of electricity in Northern Illinois, resulting in new electricity suppliers being able to compete against Commonwealth Edison, and create competitive market forces dictating the price of electricity; and, WHEREAS, the City has selected Progressive Energy Group (PEG) to serve as the City's non-exclusive broker relative to the acquisition of electrical energy for City facilities, due to PEG’s municipal experience in Illinois and being a licensed broker with the Illinois Commerce Commission (ICC); and, WHEREAS, there is no cost to the City of Yorkville if the City chooses the PEG electricity supplier, being built into the prices of the electricity bid, so there will be no direct payment made to PEG by the City; and, WHEREAS the City has been working with PEG on Natural Gas procurement since 2011, and the City has enjoyed a good working relationship with PEG; and WHEREAS, Commonwealth Edison no longer offer a fixed energy rate for large or medium sized commercial accounts and would instead charge based on a floating hourly rate and the City desires to enter the market to secure a fixed rate, up to 60 months in term. Resolution No. 2020-____ Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS: Section 1. That the Progressive Energy Group (PEG) is hereby appointed the City's non-exclusive broker for purposes of obtaining an electricity supply for the City's municipal needs. Section 2. That the City Administrator is authorized to negotiate energy rates directly with suppliers in an effort to secure lower energy costs. Section 3. That in light of the time constraints and procedures required, applicable to the acceptance of a competitive bid for a supply of electricity, once the bids are received by PEG, the City Administrator is hereby authorized to sign the contract with the most optimal bidder and report the results to the City Council after the contract is executed. Section 4. That the City Administrator is authorized as the City’s authorized representative in matters concerning the bid. Section 5: The Resolution shall be in full force and effect from and after its passage, approval, and publication, as provided by law. Resolution No. 2020-____ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Electric Audit City Facilities Update City of Yorkville Prepared for: Rob Fredrickson By: Chris Childress Date: March 11, 2020 Office- (630) 882-6100 Fax- (630) 882-6132 Mobile (630) 800-0173 www.savewithprogressive.com © 2020 Progressive Business Solutions – All Rights Reserved 2 Electric Supply Contract Current Status: City of Yorkville current electric contract with Dynegy ends with meter reading dates in May 2020. The current electric suppliers, number of accounts, annual load and energy prices are in the table below: Supplier # of unique ComEd Accounts Cumulative Annual Load (kWh’s) Price Per (kWh) ComEd Franchise Accounts (no charge from ComEd) 21 1,215,704 $0.00000 (Free Franchise Power) ComEd (22 Tariffed Rate & 1 hourly) 22 660,203 $0.07263 Dynegy 5 2,795,596 $0.05714 Constellation Lighting 2 1,081,828 $0.03165 ComEd Tariff (lighting) 6 368,268 $0.03765 ComEd Hourly (lighting) 7 102,694 $0.02920 Recommendation moving forward: Progressive Energy Group is recommending the City enter into four different contracts for electricity moving forward: Type of Accounts Recommended Contract Duration Current Price Per kWh Estimated New Price Per kWh Annual Savings Annual Est. kWh Large Electric (6 Accounts) 36-48-month contract $0.05714 $0.04501 $34,764 2,865,984 Small Account Electric Supplier (17 accounts) (Good Load Factor) 36-48-month contract $0.07263 $0.04050 $15,386 478,861 Small Account Community Solar (4 accounts (Poor Load Factor) 20 years $0.07263 18% Savings vs ComEd $0.06154 $1,230 110,954 Street Lighting 36-48-month contract $0.0329 (weighted avg) $0.03012 $2,640 1,552,790 Total $54,020 5,008,589 3 Large Accounts – Please see Attachment A for detailed pricing from the Electric Suppliers. The electric market currently has an inverted pricing structure with power in 2022 cheaper than 2020 and 2021, which is very unusual. Power prices usually act like interest rates, which almost always means the longer the term, the higher the price. The market price is also at historical low prices (Please see attachment D). This leads us to recommend longer term electric supply contracts. The only potential problem is that Capacity Prices are not set beyond June 2022. Progressive Energy Group does not believe that Capacity prices will change materially after June 2022. There is however, that a change could result in slightly higher or lower prices after June 2022. In summary, we recommend at least a 36-month contract not to exceed 60 months. Small Accounts - We broke the small accounts into separate groups because the City has the following options: • ComEd tariff pricing (only available for small accounts) is currently priced at $0.07263 per kWh • Electric Supplier Pricing Options (see Attachment B) • Community Solar Pricing Option (small customers get much better pricing) Because of these options when looking at City of Yorkville small electric accounts, we determined it would be most cost effective to bifurcate your “poor load factor” accounts away from the “good load factor” accounts. See table below: Electric Supply Options (Small Accounts under 100 kW) Price per kWh ComEd Tariffed rate $0.07263 Community Solar $0.06154 Electric Supplier (All Small Accounts) $0.04902 Electric Supplier (only good load factors) $0.04050 Electric Supplier (only poor load factors) $0.08800 Hybrid (Community Solar for poor load factor Electric suppliers for good load factor) $0.0445 As you can see the lowest price is $0.04050 per kWh for the Good load factor accounts, which is 82% of the small kWh volume. The next lowest price is for Community Solar at $0.06154. Thus, we recommend: • Good load factor accounts to go with a supplier for 36– 48 months. • Poor load factor accounts to go with a Community Solar program. Progressive Energy Group is currently working with the following Community Solar Subscribers: 1. US Solar a. Offering 15% - 20% discount to ComEd electric price b. 15-year contract with ability to terminate with low termination penalty after 6-year contract. c. Must pay two invoices (ComEd & Community Solar) for each ComEd account 2. Clearway a. Offering 15% - 20% discount to ComEd electric price b. 20-year contract with more onerous early termination fees c. Must pay two invoices for each ComEd account 4 Street Lighting – As part of the audit we determined that the City has A. Two of its street lighting accounts on the current Constellation contract. Need to determine contract end date. B. Six of its street lighting accounts on ComEd tariff pricings C. Seven accounts on ComEd hourly pricing. Our educated guess is that over the last year the City averaged around $0.031 per kWh. We would need to get access to a full years’ worth of invoices to fully verify this educated guess. The City has three options for street lighting: 1. ComEd tariff or hourly pricing (depending on size) 2. Move to Supplier Hourly pricing a. Averaged 6.4% lower price over last 5 years vs ComEd hourly pricing (please see attachment E) b. Price was lower every calendar year than ComEd hourly pricing 3. Move to Supplier fixed pricing (Please see attachment C for detailed pricing) Recommended a. Lock in low commodity prices (attachment D) Unlike the large and small accounts, the Street lighting accounts pay close to $0 in capacity costs. Thus, the City may want to consider a much longer-term contract – possibly five years – for Street Lighting. Next Steps • Review recommendations with appropriate City Staff and get feedback. • Discuss getting price quote from NIMEC 5 Supplier Price/Options Monthly Billing Option Monthly Payment Terms Experince with Illinois Govermental Units Demand Mgmt. Currently Approved by The ICC Credit Rating Contract Material Change Language Early Term. Fee References (Optional) Draft Sales Agreement Attached Ambit 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) No No Yes Ba2 Vistra Yes Yes Upon Request Upon Request if chosen supplier Aggressive Energy 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) No No Yes Privately Held No Yes Upon Request Upon Request if chosen supplier Constellation NIMEC Supplier Single 45 Day (Illinois Prompt Payment Act) Yes Yes (through C- Power) Yes Baa2 Exelon No Yes Upon Request Upon Request if chosen supplier Direct Energy 12 Month - $0.04715 24 Month - $0.04715 36 Month - $0.04689 48 Month - $0.04681 Single 45 Day (Illinois Prompt Payment Act) Yes Yes Yes Baa1 Yes Yes Upon Request Upon Request if chosen supplier Dynegy NIMEC Supplier Single 45 Day (Illinois Prompt Payment Act) Yes (Previously administered the IEC Consortium) No Yes Ba2 Vistra No Yes Upon Request Upon Request if chosen supplier Eligo Energy 12 Month - $0.04806 24 Month - $0.04828 36 Month - $0.04897 UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier FreePoint 12 Month - $0.04691 24 Month - $0.04782 36 Month - $0.04781 UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier Liberty Energy 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Not Provided Yes Yes Upon Request Upon Request if chosen supplier MC2 Energy 12 Month - $0.04825 24 Month - $0.04857 36 Month - $0.04869 Single 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier MP2 Energy 12 Month - $0.04701 24 Month - $0.04676 36 Month - $0.04685 48 Month - $0.04701 Single 45 Day (Illinois Prompt Payment Act) Yes No Yes A Shell Energy Yes Yes Upon Request Upon Request if chosen supplier Nordic Energy 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier City of Yorkville - Large Accounts Bid Review Worksheet All Inclusive - Pricing includes energy, capacity, ancillary, transmission, line loss, and renewable charges Attachment A 6 Supplier Price/Options Monthly Billing Option Monthly Payment Terms Experince with Illinois Govermental Units Demand Mgmt. Currently Approved by The ICC Credit Rating Contract Material Change Language Early Term. Fee References (Optional) Draft Sales Agreement Attached Ambit 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) No No Yes Ba2 Vistra Yes Yes Upon Request Upon Request if chosen supplier Aggressive Energy 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) No No Yes Privately Held No Yes Upon Request Upon Request if chosen supplier Constellation NIMEC Supplier Single 45 Day (Illinois Prompt Payment Act) Yes Yes (through C- Power) Yes Baa2 Exelon No Yes Upon Request Upon Request if chosen supplier Direct Energy 12 Month - $0.04103 24 Month - $0.04093 36 Month - $0.04072 48 Month - $0.04072 Single 45 Day (Illinois Prompt Payment Act) Yes Yes Yes Baa1 Yes Yes Upon Request Upon Request if chosen supplier Dynegy NIMEC Supplier Single 45 Day (Illinois Prompt Payment Act) Yes (Previously administered the IEC Consortium) No Yes Ba2 Vistra No Yes Upon Request Upon Request if chosen supplier Eligo Energy 12 Month - $0.04436 24 Month - $0.04444 36 Month - $0.04473 UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier FreePoint 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier Liberty Energy 12 Month - $0.04097 24 Month - $0.04326 36 Month - $0.04270 UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Not Provided Yes Yes Upon Request Upon Request if chosen supplier MC2 Energy 12 Month - $0.04223 24 Month - $0.04238 36 Month - $0.04239 Single 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier MP2 Energy 12 Month - $0.04081 24 Month - $0.04045 36 Month - $0.04041 48 Month - $0.04050 Single 45 Day (Illinois Prompt Payment Act) Yes No Yes A Shell Energy Yes Yes Upon Request Upon Request if chosen supplier Nordic Energy 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier Summer Power 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes in Texas No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier SFE Energy 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) No No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier Titan Power 12 Month - $0.06390 24 Month - $0.06414 36 Month - $0.06453 UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier City of Yorkville- Small Accounts Bid Review Worksheet All Inclusive - Pricing includes energy, capacity, ancillary, transmission, line loss, and renewable charges Attachment B 7 Supplier Price/Options Monthly Billing Option Monthly Payment Terms Experince with Illinois Govermental Units Demand Mgmt. Currently Approved by The ICC Credit Rating Contract Material Change Language Early Term. Fee References (Optional) Draft Sales Agreement Attached Ambit 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) No No Yes Ba2 Vistra Yes Yes Upon Request Upon Request if chosen supplier Aggressive Energy 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) No No Yes Privately Held No Yes Upon Request Upon Request if chosen supplier Constellation NIMEC Account Single 45 Day (Illinois Prompt Payment Act) Yes Yes (through C- Power) Yes Baa2 Exelon No Yes Upon Request Upon Request if chosen supplier Direct Energy 12 Month - $0.03049 24 Month - $0.03037 36 Month - $0.03026 48 month - $0.03028 Single 45 Day (Illinois Prompt Payment Act) Yes Yes Yes Baa1 Yes Yes Upon Request Upon Request if chosen supplier Dynegy NIMEC Account Single 45 Day (Illinois Prompt Payment Act) Yes (Previously administered the IEC Consortium) No Yes Ba2 Vistra No Yes Upon Request Upon Request if chosen supplier Eligo Energy 12 Month - $0.03261 24 Month - $0.03266 36 Month - $0.03258 UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier FreePoint 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier Hudson Energy 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Not Provided Yes Yes Upon Request Upon Request if chosen supplier MC2 Energy 12 Month - $0.03096 24 Month - $0.03038 36 Month - $0.03050 Single 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier MP2 Energy 12 Month - $0.03060 24 Month - $0.03016 36 Month - $0.03060 48 Month - $0.03012 Single 45 Day (Illinois Prompt Payment Act) Yes No Yes A Shell Energy Yes Yes Upon Request Upon Request if chosen supplier Nordic Energy 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier Summer Power 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes in Texas No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier SFE Energy 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) No No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier Titan Power 12 Month - No Bid 24 Month - No Bid 36 Month - No Bid UCB (Accounts under 100kW) Dual (Accounts over 400kW) 45 Day (Illinois Prompt Payment Act) Yes No Yes Privately Held Yes Yes Upon Request Upon Request if chosen supplier City of Yorkville - Lighting Accounts Bid Review Worksheet All Inclusive - Pricing includes energy, capacity, ancillary, transmission, line loss, and renewable charges Attachment C 8 Attachment D $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 01-Jan-201101-Apr-201101-Jul-201101-Oct-201101-Jan-201201-Apr-201201-Jul-201201-Oct-201201-Jan-201301-Apr-201301-Jul-201301-Oct-201301-Jan-201401-Apr-201401-Jul-201401-Oct-201401-Jan-201501-Apr-201501-Jul-201501-Oct-201501-Jan-201601-Apr-201601-Jul-201601-Oct-201601-Jan-201701-Apr-201701-Jul-201701-Oct-201701-Jan-201801-Apr-201801-Jul-201801-Oct-201801-Jan-201901-Apr-201901-Jul-201901-Oct-201901-Jan-202001-Apr-2020Price per mWhWholesale Market Pricing (Midwest) since Jan. 2011 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 9 Attachment E Jan 2018 37.57$ 44.71$ 30.51$ 41.84$ Feb 2018 23.34$ 27.00$ 20.00$ 25.41$ Mar 2018 23.90$ 28.22$ 20.00$ 27.16$ Apr 2018 27.25$ 32.44$ 22.70$ 29.02$ May 2018 23.33$ 30.97$ 15.84$ 27.28$ Jun 2018 26.93$ 31.44$ 22.99$ 27.73$ Jul 2018 30.18$ 37.07$ 24.00$ 30.88$ Aug 2018 30.03$ 35.80$ 24.92$ 32.39$ Sept 2018 29.37$ 37.78$ 22.64$ 30.54$ Oct 2018 28.24$ 34.69$ 21.92$ 29.54$ Nov 2018 33.31$ 39.64$ 27.28$ 34.03$ Dec 2018 29.79$ 34.30$ 26.38$ 31.62$ Jan 2019 26.89$ 29.13$ 21.68$ 27.75$ Feb 2019 24.77$ 27.97$ 21.86$ 27.82$ Mar 2019 27.12$ 31.56$ 23.45$ 28.37$ Apr 2019 24.81$ 29.30$ 20.51$ 26.06$ May 2019 22.17$ 25.55$ 18.86$ 22.29$ Jun 2019 21.36$ 25.13$ 18.34$ 22.70$ Jul 2019 26.44$ 31.68$ 22.25$ 29.62$ Aug 2019 27.46$ 32.52$ 22.89$ 30.03$ Sept 2019 26.98$ 30.94$ 21.85$ 28.97$ Oct 2019 27.58$ 30.47$ 22.47$ 29.65$ Cal 2015 28.01$ 33.95$ 22.69$ 30.75$ Cal 2016 28.47$ 32.05$ 21.53$ 30.15$ Cal 2017 27.96$ 32.30$ 22.16$ 30.57$ Cal 2018 28.68$ 34.60$ 23.29$ 30.68$ Cal 2019 26.68$ 28.78$ 21.07$ 29.11$ 5 year avg.27.96$ 32.34$ 22.15$ 30.25$ Savings 2.29$ UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS _________________________________________________________________________ ORDINANCE NO. 2020- _________________________________________________________________________ AN ORDINANCE AUTHORIZING RENEWAL OF AGGREGATION PROGRAM FOR ELECTRICAL LOAD Passed by the City Council of the United City of Yorkville, Kendall County, Illinois This 14th day of April, 2020 Published in pamphlet form by the authority of the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois on April 14, 2020. Ordinance No. 2020-____ Page 1 Ordinance No. 2020-____ Page 1 Ordinance No. 2020-____ AN ORDINANCE AUTHORIZING RENEWAL OF AGGREGATION PROGRAM FOR ELECTRICAL LOAD WHEREAS, Under Section 1-92 of the Illinois Power Agency Act, 20 ILCS 3855/1- 1, et seq., (the "Act") a municipality may operate an electric aggregation program as an opt- out program for residential and small commercial retail customers, if a referendum is passed by a majority vote of the residents pursuant to the requirements under the Act; and, WHEREAS, the United City of Yorkville, Illinois ("City") submitted the question to referendum in the March 20, 2012 election and a majority of the electors voting on the question voted in the affirmative; and, WHEREAS, the City subsequently implemented its initial opt-out aggregation program in 2012; and, WHEREAS, the Corporate Authorities hereby find that it is in the best interest of the City to renew the aggregation program under the Act as an opt-out program and to enter into an additional contract with a supplier pursuant to the terms of the Act. However, the final decision will be based upon market pricing and the City retains the option of suspending the program and returning all participants back to Commonwealth Edison. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: SECTION 1: That the Preamble of this Ordinance is declared to be true and correct and is incorporated by reference herein. SECTION 2 A. Pursuant to Section 1-92 of the Illinois Power Agency Act, 20 ILCS 3855/1-1, et seq., (the "Act") the Corporate Authorities of the City are hereby authorized to aggregate, in accordance with the terms of the Act, residential and small commercial retail electrical loads located within the corporate limits of the City, and for that purpose may solicit bids and enter Ordinance No. 2020-____ Page 2 into service agreements to facilitate for those loads the sale and purchase of electricity and related services and equipment (the “Aggregation Program”). B. The Aggregation Program for the City shall continue to operate as an opt- out program for residential and small commercial retail customers. C. As an opt-out program, the Corporate Authorities of the City shall fully inform residential and small commercial retail customers in advance that they have the right to opt-out of the Aggregation Program before the resident or commercial account is renewed. The disclosure and information provided to the customers shall comply with the requirements of the Act. D. That all residents and commercial customers that are participating in the Aggregation Program will be able to cancel their participation without penalty at any time during the term of the contract. E. The Corporate Authorities shall review the bids and determine based on market pricing and the best interests of the City whether to enter into a supplier agreement. F. The residents and small commercial customers who are selected to participate in the Aggregation Program will be guaranteed that their electric supply rate will not be higher than the published ComEd electric rate at any time during the contract period. G. That as a part of the program, the City will receive Renewable Energy Certificates (“RECs”) from renewable energy, such as wind and recycled energy resources, to match the aggregation’s entire residential and small commercial electricity load. H. The City will receive the designation of an EPA Green Power Partner Community. I. The City will receive a grant of at least $30,000 per year that the program is under contract with the chosen electric supplier. Ordinance No. 2020-____ Page 3 J. The City will engage Progressive Energy Group (PEG) a licensed ABC with the Illinois Commerce Commission. PEG will solicit bids from multiple suppliers and consult with the City in our decision to select the supplier that best meets our needs. PEG will also assist with the conversion process and provide assistance to residents with questions. K. The amended United City of Yorkville Electric Power Aggregation Plan of Operation and Governance approved pursuant to Ordinance No. 2012- 12 passed by the Mayor and City Council on May 22, 2012 is hereby approved. SECTION 3: This Ordinance shall be in full force and effect after its passage, approval and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ___________________, 2020. ______________________________ CITY CLERK KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ___________________, 2020. ______________________________ MAYOR 1 Exhibit "A" UNITED CITY OF YORKVILLE ELECTRIC POWER AGGREGATION PLAN OF OPERATION AND GOVERNANCE April 14, 2020 2 United City of Yorkville Electric Power Aggregation Plan of Operation and Governance I. INTRODUCTION Public Act 96-1076 amended the Illinois Power Agreement Act by adding Section 1- 92 to Chapter 20, Act 3855 of the Illinois Compiled Statutes ("the Act") and allowed the Corporate Authorities of a municipality to adopt an ordinance in accordance with the Act to aggregate electrical loads for residential and small commercial retail customers within the corporate limits of the City on an opt-out or opt-in program. The Act further authorized a municipality to select suppliers of retail electric supply, solicit bids and enter into service agreements to facilitate the sale and purchase of electricity and related services. The legislation authorized the Illinois Power Agency ("IPA") to assist a municipality in developing a plan of operation and governance. Large industrial and commercial consumers with sophisticated electric operations use their size and expertise to obtain lower electric power rates. Individual residential and small commercial retail consumers are typically unable to obtain significant price reductions since they lack the same bargaining power, expertise and the economies of scale enjoyed by larger consumers. Aggregation, the combining of multiple electric loads, provides the benefits of retail electric competition for consumers with lower electric usage. Municipal aggregation, the combining of multiple retail electric loads of customers by a municipality, provides the means through which municipal residential and small commercial retail customers may obtain economic benefits of Illinois' competitive retail electric market. The Yorkville Aggregation Program combines the electric loads of residential and small commercial retail customers to form a buying group ("Aggregation Group"). The United City of Yorkville ("City" or "Yorkville") will act as purchasing agent for the Aggregation Group. Therefore, the City will be a Municipal or Governmental Aggregator, as described by Illinois law and the rules established by authorized agencies, and shall act on behalf of Commonwealth Edison Company, an affiliate of Exelon Corporation (herein referred to as "ComEd" or "Commonwealth Edison") in the City to obtain the best Aggregation Program for the Members of the Aggregation Group. II. PROCESS On March 20, 2012, in accordance with the requirements of the Act, voters of the City approved a referendum to operate an Aggregation Program as an "opt-out" program. Under the opt-out program, all ComEd residential and small commercial retail customers in the City are automatically included as participants in the Program unless they opt-out of the Program by providing written notice of their intention not to participate as a part of the Aggregation Group. As required by state law, the Corporate Authorities of the City duly passed an Ordinance which authorized submitting to the City's electorate the determination whether or not the Aggregation Program shall operate as an opt-out program. Following 3 the approval of the referendum by the electorate, the City passed Ordinance number 2020-___ on April 14, 2020 authorizing the City to aggregate electric loads for residential and small commercial retail customers in the City and implement an opt-out program. In addition to passing the required ordinances by the Corporate Authorities, the City may also be required to comply with various rules and regulations established by authorized agencies of the State of Illinois. The City will promptly file any application and comply with any applicable rules and regulations that may be required by Illinois law for certification as a Municipal Aggregator and to operate the Aggregation Program under the Act. As required by the Act, the Corporate Authorities developed and approved this Aggregation Plan of Operation and Governance ("Plan"). The opt-out notice for the Aggregation Program shall be provided in advance to all eligible electric customers in the City upon approval of this Plan according to the opt-out disclosure program developed by the City. The opt-out notice and disclosures shall comply with the Act and all applicable rules and regulations of any authorized agency in the State of Illinois and shall fully inform such customers in advance that they have the right to opt-out of the Aggregation Program. The opt-out notice shall disclose all required information including but not limited to the rates, terms and conditions of the Program and the specific method to opt-out of the Program. By majority vote of the Corporate Authorities, the City may select a Retail Electric Supplier ("RES" or "Provider") to provide the electric power for the Yorkville Aggregation Program according to the terms of a written service agreement entered into by and between the Provider and the City. By majority vote of the Corporate Authorities, the City may determine not to enter into a service agreement with any Provider and in such event the Aggregation Group shall continue to purchase electric power through Commonwealth Edison. If the Corporate Authorities enter into a service agreement with a Provider, Commonwealth Edison will continue to provide and service delivery of the electricity purchased from the Provider, and metering, repairs and emergency service will continue to be provided by Commonwealth Edison. The Corporate Authorities have determined that each participant in the Aggregation Group shall receive a single monthly bill from Commonwealth Edison under applicable tariffs. III. DEFINITIONS In order to clarify certain terminology, the following terms as used in this Plan shall have the meanings set forth below: "Aggregation Group" shall mean all the residential and small commercial retail customers of ComEd in the corporate limits of the City that have not opted out of the Program and are permitted under the terms of the Act to participate in the Program. "Aggregation Program" or "Program" means the program developed and implemented by the City of Yorkville, as a Municipal Aggregator under the Act, to provide ComEd residential and small commercial retail customers in the City with retail electric generation services. 4 "Municipal Aggregator" means the City operating an Aggregation Program under the legislative authority granted the City to act as an aggregator to provide a competitive retail electric service to residential and small commercial retail customers of ComEd in the City. Pursuant to the Act, an Aggregator is not a public utility or an alternative retail electric supplier. "Member" means a person or legal entity enrolled in the Yorkville Municipal Aggregation Program for competitive retail electric services and a member of the Aggregation Group. "Retail Electric Supplier" ( "RES" or "Provider") means an entity certified by all required authorities of the State of Illinois to provide competitive retail electric supply service(s), and which is duly selected by the City to be the entity responsible to provide the required retail electrical supply service related to an Aggregation Program as defined in the Act, City Ordinances and applicable rules and regulations of any authorized agency of the State of Illinois and has duly executed a Power Supply Agreement with the City. IV. OPERATIONAL PLAN: A. Aggregation Services 1. Provider: The City will use a competent entity as a Provider to perform and manage aggregation services for Members of the Aggregation Program. The Provider shall provide adequate, accurate, and understandable pricing, terms and conditions of service, including but not limited to no switching fees and the conditions under which a Member may opt-out without penalty. The Provider must provide the City, upon request, an electronic file containing the Members usage, charges for retail supply service and such other information reasonably requested by the City. 2. Database: The Retail Electric Supplier shall create and maintain a secure database of all Members. The database will include the name, address, Commonwealth Edison account number, and Retail Electric Suppliers' account number of each active Member, and other pertinent information such as rate code, rider code (if applicable), most recent 12 months of usage and demand, and meter reading cycle. The database will be updated at least quarterly. Accordingly, the Provider will develop and implement a program to accommodate Members who (i) leave the Aggregation Group due to relocation, opting out, etc. (ii) decide to join the Aggregation Group; (iii) relocate anywhere within the corporate limits of the City, or (iv) move into the City and elect to join the Aggregation Group. This database shall also be capable of removing a Member from the Aggregation Group who has duly opted out of the Program. The Provider will use this database to perform audits for clerical and mathematical accuracy of Member electric supply bills. The Provider will make the database available to the City at any time the City requests it. 3. Member Education: The Provider shall develop and implement, with the assistance of the City, as the City may determine in its sole discretion, an educational program that generally 5 explains the Aggregation Program to all residential and small commercial retail customers in the City and the Aggregation Group, provides updates and disclosures mandated by Illinois law and applicable rules and regulations, and implements a process to allow any Member the opportunity to opt out of the Aggregation Program according to the terms of the Power Supply Agreement. See Appendix A for further details. 4. Customer Service: Provider shall hire and maintain an adequate customer service staff and develop and administer a written customer service process that will accommodate Member inquiries and complaints about billing and answer questions regarding the Aggregation Program in general. This process will include a description of how telephone inquiries will be handled, either internally or externally, how invoices will be prepared, how Members may remit remittance payment, and how collection of delinquent accounts will be addressed. The Provider and the City will enter into a separate customer service plan agreement or the terms shall be included in the Power Supply Agreement. 5. Billing: Commonwealth Edison will provide a monthly billing statement to each Member which shall include the charges of the Provider, and the Provider will not charge any additional administrative fee. 6. Compliance Process: The Provider shall develop internal controls and processes to ensure that the City remains in good standing as a Municipal Aggregator and ensure that the City and the Program complies with the Act and all applicable laws, rules and regulations, as they may be amended from time to time. It will be the Provider's responsibility to timely deliver reports at the request of the City that will include (i) the number of Members participating in the Program; (ii) a savings estimate or increase from the previous year's baseline; (iii) such other information reasonably requested by the City; (iv) comparison of the Members' charge for the supply of electricity from one designated period to another identified by the City. The Provider shall also develop a process to monitor and shall promptly notify the City in writing of any changes or amendments to the Act or any laws, rules or regulations applicable to the Aggregation Program. 7. Notification to Commonwealth Edison: The residential and small commercial retail customers of ComEd in the City that do not opt-out of the Aggregation Program will be enrolled automatically in the Aggregation Program by a Provider. Members of the Aggregation Group will not be asked to take affirmative steps to be included in the Aggregation Group. To the extent that ComEd requires notification of participation; the Provider shall provide such notice to ComEd. The Provider will inform ComEd from time to time through electronic means any new members that it is enrolling into the Aggregation Group. 6 8. Plan Requirements: Pursuant to the Act, the Provider selected by the City and the City shall: a. Provide for universal access to all applicable residential customers and equitable treatment of applicable residential customers; b. Describe demand management and energy efficiency services to be provided to each class of customers; c. Meet any requirements established by law concerning aggregated service offered pursuant to the Act. 9. Solicitation of Bids: Pursuant to the requirements of the Act, the process of soliciting bids for electricity and related services and awarding power supply agreements for the purchase of electricity and other related services by the City, shall be conducted in the following manner: a. The Corporate Authorities of the City may solicit bids for electricity and other related services. b. Notwithstanding Section 16-122 of the Public Utilities Act and Section 2HH of the Consumer Fraud and Deceptive Business Practices Act, an electric utility that provides residential and small commercial retail electric service in the City must, upon request of the Corporate Authorities of the City, submit to the requesting party, in an electronic format, those names and addresses of residential and small commercial retail electrical retail customers in the City that are reflected in the electrical utilities records at the time of the request and such other information required by the Act or any applicable rule or regulation of an authorized Illinois agency. c. The City, upon receiving customer information from an electric utility shall be subject to the limitations on the disclosure of that information described in Section 16-122 of the Public Utilities Act and Section 2HH of the Consumer Fraud and Deceptive Practices Act, and an electric utility providing such information shall not be held liable for any claims arising out of the provision of information pursuant to this Section and the Act. B. Power Supply Agreement The Corporate Authorities of the City and the Provider shall duly execute and enter into a Power Supply Agreement to serve the Aggregation Group. C. City's Retail Electric Supplier The City may require the Provider to satisfy each of the following requirements in the Power Supply Agreement: • Have sufficient sources of power to provide retail firm power to the Aggregation Group. 7 • Maintain a license as a Federal Power Marketer with the Federal Energy Regulatory Commission. • Maintain a certification from the State of Illinois as a certified retail electric supplier and any and all other licenses or certifications required by Illinois law. • Register as a retail electric supplier with ComEd. • Maintain a Service Agreement for Network Integration Transmission Service under Open Access Transmission Tariff. • Maintain a Service Agreement under Market-based Rate Tariff. • Maintain the necessary corporate structure to sell retail firm power to the ComEd residential and small commercial retail customers in the City and the Aggregation Group. • Maintain an Electronic Data Interchange computer network that is fully functional at all times and capable of handling the ComEd residential and small commercial retail electric customers in the City and the Aggregation Group. • Maintain the marketing ability to reach all ComEd residential and small commercial retail customers in the City to educate them on the terms of the Aggregation Program and the Act. • Maintain a call center capable of handling calls from Members of the Aggregation Group. • Maintain a local or toll-free telephone number for customer service and complaints related to the City's Aggregation Program. • Agree in a binding written agreement between the City and the Provider to hold the City financially harmless and fully indemnifying the City from any and all financial obligations arising from supplying power to the Aggregation Group. • Satisfy the credit requirements of the State of Illinois and the City. • Have the binding authority (to the satisfaction of legal counsel for the City) to execute the Power Supply Agreement with the City and be fully bound by all of its terms and conditions. • Assist the City in filing all reports required by the Act and any applicable law, rule or regulation, as may be amended from time to time. • Assist the City in developing a Consumer Education Plan. • Assist the City in developing a smart-meter program D. Activation of Service After a notice is mailed to all residential and small commercial retail electric customers in the City providing an opportunity to opt out of the Program within a specific period of time, all customers who do not opt out in writing will be automatically enrolled in the Program. Customer enrollment with the Provider will occur thereafter without further action by the customer on terms set forth in the Power Supply Agreement and according to the retail tariffs of Commonwealth Edison. E. Changes, Extension or Renewal of Service The Power Supply Agreement with the Provider will provide when service shall begin and end. If the Power Supply Agreement is extended or renewed, Members will be notified as to any change in rates or service conditions and other information required by 8 law. The Power Supply Agreement shall describe the terms upon which a Member or non- member will be given an opportunity to opt into or out of the Program, and reasonable notice will be provided as required by the Act or any applicable law. Members who opt-out will also be notified of their right to select an alternate retail electric supplier and of their ability to return to ComEd provided supply service. F. Termination of Service In the event that any Power Supply Agreement is terminated for any reason prior to the end of the scheduled term, each Member of the Aggregation Group will receive prompt written notification of termination of the Program at least sixty (60) days prior to termination of service under the Agreement. If the Agreement is not extended or renewed, Members will be notified in a manner determined by the City and any applicable law, prior to the end of any service. Members will also be notified of their right to select an alternate retail electric supplier and of their ability to return to ComEd provided supply service upon termination of the Agreement. G. Opt-ln Procedures ComEd residential and small commercial retail customers will be automatically enrolled in the Aggregation Program after any opt-out period has expired, unless they timely call the Provider's 800 number and/or return in writing a form to be provided notifying the Provider that they do not want to participate in the Aggregation Program. The Provider may provide special notice directly to categories of ComEd customers as the City may direct, and inform such customers of specific potential consequences of their change from existing service from ComEd to the Program, including but not limited to (i) space heating customers, (ii) Real Time (Hourly) pricing customers, (iii) customers using an electrical supplier other than ComEd or the Provider. ComEd residential and small commercial retail customers in the City may request to join the Aggregation Group after the expiration of any enrollment period by contacting the Provider, who shall accept them into the Aggregation Program, subject to written policies mutually agreed upon between the City and the Provider in the Power Supply Agreement. The agreed upon policy shall be consistent with ComEd's supplier enrollment requirements. Members of the Aggregation Group who move from one location to another within the corporate limits of the City shall continue as a Member of the Aggregation Group. H. Opt-out Procedures ComEd residential and small commercial retail customers in the City may opt-out of the Aggregation Program at any time during the opt-out period. The Provider may or may not charge an early termination fee. Members of the Aggregation Group will be allowed to switch to a different electric supplier after the expiration of the opt-out period on the terms set forth in the Power Supply Agreement but at least shall be allowed to opt-out every three years. Requirements for notification of intent to opt-out of the Aggregation Group shall be set forth in the Power Supply Agreement. Consumers who opt-out of the Aggregation Group will not be switched from their current supplier or their applicable to ComEd's Standard 9 Service Offer, until the consumer selects an alternate generation supplier. As required by the Act, it shall be the duty of the City or the Provider if so provided in the Power Supply Agreement, to fully inform residential and small commercial retail customers in the City in advance that they have the right to opt-out of the Aggregation Program. Such disclosure shall prominently state any charges to be made and shall include full disclosure of the cost to obtain service pursuant to Section 16-103 of the Public Utilities Act, how to access it, and the fact that it is available to them without penalty, if they are currently receiving services under that section. As further required by the Act, the IPA shall furnish, without charge, to any resident of the City, a list of all supply options available to them in a format that allows comparison of prices and products. I. Bid Process The City may elect to hold an individual bid or participate in a group bid. If the City elects to participate in a group bid, the City may use Progressive Energy Group (PEG) to assist with the group bid. The City will not delegate any signing authority to PEG or other entity, but will make its own decision to accept or reject their individual bid resulting from the group bid. Suppliers will present individual bids to each community participating in the bid group. PEG will create an advisory group, representing and consisting of those communities participating in the bid, to determine the bid winner(s) on the day of the bid. PEG will then recommend that each City accept the bid winner's individual bid for the City. The City will then decide to accept or reject their individual bid. Whether or not each community participating in the bid accepts or rejects their individual bid will have no impact upon the individual bids of the other communities. V. MISCELLANEOUS GOVERNANCE GUIDELINES A. The Corporate Authorities of the City shall approve by an Ordinance passed by majority vote of the Corporate Authorities this Plan of Operation and Governance for the Aggregation program and any Amendments thereto. B. The Corporate Authorities of the City shall contract with a Provider certified by the Illinois Commerce Commission for the provision of Competitive Retail Electric Service to the Aggregation Group. C. The Corporate Authorities of the City will require any Provider to disclose any subcontractors that it uses in fulfillment of the services described above in the Power Supply Agreement. D. The Corporate Authorities of the City will require the Provider to maintain either a toll- free telephone number, or a telephone number that is local to the Members. 10 VI. LIABILITY THE CITY SHALL NOT BE LIABLE TO PARTICIPANTS IN OR MEMBERS OF THE AGGREGATION GROUP FOR ANY CLAIMS, HOWEVER STYLED, ARISING OUT OF THE AGGREGATION PROGRAM OR THE PROVISION OF AGGREGATION SERVICES BY THE CITY OR THE PROVIDER. PARTICIPANTS OR MEMBERS IN THE AGGREGATION GROUP SHALL ASSERT ANY SUCH CLAIMS SOLELY AGAINST THE PROVIDER PURSUANT TO THE POWER SUPPLY AGREEMENT, UNDER WHICH SUCH PARTICIPANTS ARE EXPRESS THIRD-PARTY BENEFICIARIES. VII. INFORMATION AND COMPLAINT NUMBERS Copies of this Plan shall be available from the United City of Yorkville free of charge. Members and residential and small commercial retail customers of ComEd may call Yorkville City Hall at 630-553-4350 for a copy of the Plan or visit the City's website at www.yorkville.il.us for more information. 11 Appendix A -- Education Process The Provider shall develop the educational program in conjunction with the City. Its purpose will be to explain the Aggregation Program to its members, provide updates and disclosures as mandated by State law and the rules and regulations of any applicable Illinois agency, and provide the opportunity for the Members to Opt-out of the Aggregation Program. The following are components of the education program: 1. Each residential and small commercial retail customer of ComEd within the corporate limits of the City will receive notification by U.S. Mail stating: what the municipal Aggregation Program means, the procedure which must be followed to Opt-out of the Aggregation Program, the estimated price of electricity for Member of the Aggregation Program, and the deadline for returning the Opt-out form. 2. The Provider shall cooperate with the City to provide opportunities for educating residential and small commercial retail CE customers in the City about the Program and their rights under the applicable law and rules and regulations. In addition, the Provider and City will cooperate to provide education about opportunities for energy efficiency measures to help Members reduce energy consumption. 3. The Provider will provide updates and disclosures to the City and Members as mandated by State law and applicable rules and regulations as amended from time to time. © 2020 Progressive Business Solutions – All Rights Reserved Electric Aggregation City of Yorkville Prepared for: Rob Fredrickson By: Chris Childress Date: March 11, 2020 Office- (630) 882-6100 Fax- (630) 882-6132 Mobile (630) 800-0173 www.savewithprogressive.com 1 © 2020 Progressive Business Solutions – All Rights Reserved Due to structural changes on how ComEd handles “Capacity Charges” around 50% of Cities and Villages have returned residents back to ComEd tariffed service because of either very low or no savings position for residential customers. City of Yorkville is part of this 50%. Progressive Energy checks pricing options every three months and has not been able to find any suppliers with lower rates than ComEd. Post Aggregation Problems Some retail energy providers are using nefarious sales tactics to push their electricity supply products to residents within communities that have not renewed their aggregation programs. Many of these electric suppliers put residents on low prices “teaser rates” for three months and then flip them to programs that are 30%-40% higher than ComEd. In City of Yorkville, we have seen: • Unregistered door-to door sales • Hard sales telemarketers The good news is Illinois recently passed a new law to try and rein in some of the nefarious predatory marketing that Illinois has experienced. In addition, the Illinois Attorney General’s office recently filed suit against Major Energy and is investigating other nefarious energy suppliers. Traditional Aggregation Prices: ComEd ComEd’s Current Price to Compare ComEd Price per kWh Suppliers 12 months Price per kWh Suppliers 24 months Price per kWh Suppliers 36 months Price per kWh October 1, 2019 – May 31, 2020 $0.07207 June 1, 2020 - September 30, 2020 Expected Price $0.06504 October 1, 2019 – May 31, 2020 Expected Price $0.07105 Weighted Average Expected Price $0.06876 $0.06862 $0.07002 $0.06905 As you can see from table above, we are not expecting any material saving for the Yorkville residents. New Program Option: 100% Renewable Aggregation Program Program Specifics: 1. Not a savings program but does guarantee that participating residents a. Never pay more than ComEd tariff rate b. Never pay early termination fee if they leave program c. Residents continue to receive one invoice from ComEd d. Residents may continue to choose a different 3rd party supplier at any time. 2. Approximately 50% of eligible residents will receive electric supply from ComEd and other 50% from an electric supplier. Both groups however, will have exactly the same price and be billed on ComEd’s invoice Benefits to Governmental Aggregator 1. 100% renewable power for entire community a. Energy Supplier will purchase Renewable Energy Certificates (RECs) in the City of Yorkville name equal to 100% of past 12 months’ power consumption and will be retired in City of Yorkville name. b. Qualifies City of Yorkville for EPA’s Green Power Partnership Program. 2 © 2020 Progressive Business Solutions – All Rights Reserved c. Energy Supplier will coordinate EPA application process for City of Yorkville d. Metro Mayors Greenest Region Compact (GRC2) 2. Helps keep the unregister door-to-door and telemarketers away from City of Yorkville 3. Civic Green Contribution in range of $25K - $50K per year. City may spend on any projects deemed appropriate. High level Responses MC Squared Energy Eligo Energy ComEd price match guarantee including Purchased Electric Adjustment (Customer will never pay more than ComEd price) Yes Yes City of Yorkville Civic Green Grant (100% Mid-West Wind RECs) TBD $31,905 (1 year) TBD (18 months) City of Yorkville Civic Green Grant (Combination of Mid-West Heat RECs) TBD TBD $50,625 (1 year) TBD (18 months) Qualify for EPA Green Partnership Community? Yes Yes kWh of Green REC’s TBD 124,425,000 (1 year) 186,637,500 (18 months) Reduce carbon dioxide equivalents* TBD 107,768,719 lbs. of coal 241,031,115 miles driven by an average passenger vehicle. Approximate % of eligible customers with supplier. TBD 50% Residents and small business may opt out or opt in at any time with no fee? Yes Yes Start Month May / June 2020 May / June 2020 Contract sign date Mid-March Mid-March * CO2 emissions from 2018 source date – United States EPA The following communities have recently joined this type of program with MC Squared Energy or Eligo Energy: Clarendon Hills Gurnee Elmhurst Oswego Palos Park Oak Lawn Oak Park Orland Park LaGrange Park Round Lake Beach South Barrington South Elgin Sycamore Tinley Park Wood Dale Arlington Heights Aurora Franklyn Park Progressive Energy Group is the Aggregation consultant for the following communities: Aurora Township Big Rock Burlington Cortland DePue Hinckley Kendall County Kirkland Malta Marseilles Maple Park Newark Oak Lawn Plano Sandwich Shabbona Somonauk Waterman Tiskiwa Aurora 3 © 2020 Progressive Business Solutions – All Rights Reserved PROGRAM FAQs 1. What is the ComEd rate? The non-summer ComEd rate will be 7.175¢ +/- 0.5¢ for the term January 2020 to May 2020. This rate is comprised of electricity supply and transmission services. The Purchased Electricity Adjustment (PEA) is also included but it varies monthly by +/- 0.5¢. The same ComEd rate, including the PEA charge or credit, will be charged to all participants in the City of Yorkville Green Power Aggregation Community, whether enrolled with Eligo Energy or whether receiving supply service via ComEd. To learn more about electric rates, visit pluginillinois.org, a website created by the Illinois Commerce Commission to inform ratepayers. 2. Where does renewable energy come from? Wind generation sites are the primary source of renewable green energy in the Midwest, followed by solar, hydro, and methane gas from landfills. Nuclear and natural gas are not considered a renewable green resource for power generation. 3. If we buy 100% renewable energy, will our homes be powered by the actual electricity that is generated by windmills, solar, hydro, etc.? The power grid maintained by ComEd that serves your community cannot route specific power directly to your home. Those who purchase renewable power typically pay a premium to support renewable resources through the purchase of Renewable Energy Certificates (RECs). RECs support the development and sustainability of companies that generate renewable green energy. 4. How can we be certain we are buying green / renewable power? When a power supplier sells a “renewable green energy” product in the marketplace, that supplier is required to purchase and retire RECs to support their green product. Eligo Energy will document and report those transactions in the Midwest Renewable Energy Tracking System (M-RETS). 5. Are RECs legitimate? Yes. RECs represent the benefits and attributes of renewable green energy. As renewable facilities generate energy, the generators sell the RECs, which are numbered within an audited tracking system. RECs may only be used once and then must be retired. Anyone who claims they purchase renewable power either has on-site renewable generation such as solar panels or a windmill directly hooked up to their home. 6. How can I enroll in the program? If you are an eligible residential or small commercial account, you will receive a letter indicating that you do not need to do anything to be a participant in the City of Yorkville Green Power Aggregation; you will automatically be enrolled unless you take action to opt out of the program. The notice will detail whether your account will be switched to ComEd or to Eligo Energy. 7. What is an eligible resident or small commercial account? Any resident or small commercial account who is currently taking electricity supply from ComEd is eligible and will be automatically enrolled. Any resident or small commercial account that has switched to an Alternative Retail Electric Supplier (ARES), enrolled in ComEd’s Residential. If you are participating in a Real-Time Pricing (RRTP) program or enrolled as a net metering customer, you can opt in to the program. You must also have a residence or business located within the City limits. 4 © 2020 Progressive Business Solutions – All Rights Reserved 8. What if I don’t want to participate? You may opt out before the program begins and there are no termination fees if you opt out after the program has begun. 9. Will I get two bills, one from ComEd and another from the new supplier? No. ComEd will continue to bill you for electric supply, delivery and taxes. 10. Whom do I call if I have service problems? Always call ComEd with reports of outages or downed power lines at 800-334-7661. For questions about your supply, you can call the customer service number for Eligo Energy at 708-629-1264. This will be listed under “Electric Supply Services” on your ComEd bill. 11. If I am automatically enrolled in the program now, can I leave the program at any time? Yes, you can leave the program and move your account back to ComEd or another Retail Alternative Supplier at any time throughout the entire duration of the program and there are no early termination fees for doing so. 12. I am enrolled in low-income assistance program. Will that be affected? No. If you currently receive assistance via PIPP or LIHEAP, that status will not change and you can continue to get these benefits for your ComEd bill. 13. I’m on ComEd’s budget billing plan. Will that change? Can I still have my payment automatically deduced from my checking account as I do now? Your participation in the budget billing plan won’t change. The way you pay your ComEd bill will not change. 14. Will someone come to my home or call to sign me up? No. If someone calls or visits your home claiming to be the City’s power supplier you may file a complaint with the ICC at http://www.icc.illinois.gov/consumer/complaint. For more information about energy supply choices, visit the ICC site at pluginillinois.org. For questions about your electric account, do not call City Hall; call City of Yorkville’s aggregation program supplier, Eligo Energy at 708-629-1264. If you need additional assistance please contact the City’s energy consultant Progressive Energy Group at 630-882-6100. To report an electrical outage, or for questions pertaining to your ComEd bill, call ComEd at 800-334- 7661. 5 © 2020 Progressive Business Solutions – All Rights Reserved City of Yorkville – Energy Audit Results Review - February 24, 2020 Scope of Our Review 1.) Validate of availability of Federal Energy Jobs Act (FEJA) funds to put solar at your facilities with no capital cost for the City of Yorkville. a.Focus on facilities that you pay an electric bill not those covered by a utility franchise agreement. b.Similar to what we did for Kendall County and Fox Metro which will save the tax payer $160k per year 2.) Audit your current Electric franchise agreement to ensure compliance by utility 3.) Validate compliance by current electric suppliers with contractual terms 4.) Validate rates and taxes to ensure you are not being incorrectly charged 5.) Evaluate opportunity to lower your electric costs (utilizing solar-community solar-competitive market pricing, street lighting discounts, etc.) 6.) Evaluate opportunity to lower residents’ electric costs or provide green energy at same costs (via programs now available similar to what Aurora did) 7.) Evaluate opportunity to receive civic grant for municipal aggregation programs (similar to Aurora which got them over $550k in civic grants) Key Findings - Electric Operating Cost Reductions - $54,020 annually 1.) Remove Bad Load Factor Accounts from Base Electric Bid a. Will reduce amount suppliers charge you for electricity 2.) Leverage Illinois Community Solar Programs to Reduce Operating Costs a.Will Reduce load factors b.Promote Green Power are Reduced Cost c.Guaranteed Savings Program vs. ComEd 3.) Leverage ComEd Lighting Tariff to your advantage 4.) Solar Array’s at your facilities a.Franchise accounts receive free electricity therefore we do not recommend place solar at these facilities. b.Additional but minimal savings (small footprint) can be derived at pumping stations. i.Funds remain limited but available for small projects c.Vacant land near Home Depot not an option at this time due to lack of large project solar funds i.2MW facilities currently out of money ii.Will continue to monitor iii.Would need land lease agreement with Home Depot 1 © 2020 Progressive Business Solutions – All Rights Reserved Type of Accounts Recommended Contract Duration Current Price Per kWh Estimated New Price Per kWh Annual Savings Annual Est. kWh Large Electric (6 Accounts) 36-48-month contract $0.05714 $0.04501 $34,764 2,865,984 Small Account Electric Supplier (17 accounts) (Good Load Factor) 36-48-month contract $0.07263 $0.04050 $15,386 478,861 Small Account Community Solar (4 accounts (Poor Load Factor) 20 years $0.07263 18% Savings vs ComEd $0.06154 $1,230 110,954 Street Lighting 36-48-month contract $0.0329 (weighted avg) $0.03012 $2,640 1,552,790 Total $54,020 5,008,589 Municipal Aggregation Program Civic Grant $50,625/Benefits 1.) All City of Yorkville residents receive 100% green power 2.) City of Yorkville Qualifies as EPA Green Power Community 3.) Price Guarantee not to Exceed ComEd rates for all residents a.All customer billed on ComEd bill 4.) City of Yorkville receives $50k grant to use as they desire 2 © 2020 Progressive Business Solutions – All Rights Reserved Program Information Overview ComEd price match guarantee including Purchased Electric Adjustment (Customer will never pay more than ComEd price) Yes City of Yorkville Civic Green Grant (100% Mid-West Wind RECs) $31,905 (1 year) TBD (18 months) City of Yorkville Civic Green Grant (Combination of Mid-West Heat RECs) $50,625 (1 year) TBD (18 months) Qualify for EPA Green Partnership Community? Yes kWh of Green REC’s 124,425,000 (1 year) 186,637,500 (18 months) Reduce carbon dioxide equivalents* 107,768,719 lbs. of coal 241,031,115 miles driven by an average passenger vehicle. Approximate % of eligible customers with supplier. 50% Residents and small business may opt out or opt in at any time with no fee? Yes Start Month May / June 2020 Contract sign date Mid-March Recommended Next Steps 1.) Move forward on Energy Operation Cost Reductions for Facilities a.Issue RFP to Competitively Bid Energy to all Suppliers – April 2020 b.Evaluate Results and Make Recommendation to Staff c.Sign Contracts on April 16, 2020 with Start date of May 1, 2020 d.Transition Small/Bad load factor accounts to Community Solar Program e.Capture $54,000 annual cost reduction beginning June 2020 2.) Implement Municipal Aggregation Grant Program a.Issue RFP to Create Competition – April 2020 b.Validate results and Sign Contracts April 2020 c.Implement Program June 2020 d.Transition Accounts June 2020 e.Apply for EPA Green Certified City August 2020 f.Capture $30,000 to 50,000 Grant – July 2020 3.) Conduct Feasibility Study on Solar at Pumping Stations a.PPA model vs. Capital Purchase - May 2020 b.Determine Cost Savings and Structure c.Deliver Results and Determine Staff Interest – May 2020 3 PBS Notes ComEd 2020/2021 Annual Load Account #Meter #s Service Address City State Classification PLC Usage Factor Franchise 7026413013 111 W Madison St Yorkville IL ComEd 0-100 0.6442 4,217 74.73% Franchise 1094288008 902 Game Farm Rd Yorkville IL ComEd / Hourly 100-400 166.5223 599,847 41.12% Franchise 4035113167 141648724 Wther Siren 4402 Rosenwinkel Dr Yorkville IL 0-100 0.1093 984 102.77% Franchise 7026344013 201 W Hydraulic St Yorkville IL 0-100 19.2134 53,050 31.52% Franchise 0095015017 804 Game Farm Yorkville IL Police/City Hall 0-100 60.0155 249,930 47.54% Franchise 1094285007 ES Church 1 N Main Yorkville IL Memorial/Museum 0-100 0.9844 9,803 113.68% Franchise 1094289005 800 E Game Farm 1 S Georgeanne Rd Yorkville IL Community Center 0-100 37.7183 180,480 54.62% Franchise 1851009018 0 N Fox Unit Siren 2 E Poplar Yorkville IL ESDA Facility Watt hr 0.1844 1,896 117.37% Franchise 5030021003 101 Bruell St Siren Yorkville IL ESDA Facility 0-100 0.05333 650 139.14% Franchise 2387117019 610 Tower Lane Yorkville IL Public Works 0-100 12.239 74,880 69.84% Franchise 4049053030 514 Countryside Ctr Rear Warning Siren Yorkville IL ESDA Facility Watt hr 0.086 984 130.61% Franchise 4105115002 128 W Wheaton Dr ESDA Siren Yorkville IL ESDA Facility Watt hr 0.1057 1,488 160.70% Franchise 4308132027 125 W Wheaton Dr ESDA-Siren Yorkville IL ESDA Facility Watt hr 0.1294 1,536 135.50% Franchise 4833117029 0 W Sycamore Unit Siren 1S Rte 34 Yorkville IL ESDA Facility Watt hr 0.1126 1,501 152.17% Franchise 2195012092 Weather Siren 888 Prairie Yorkville IL ESDA Facility 0-100 0.0963 1,381 163.71% Franchise 7925170017 Bldg 185 Wolf St Yorkville IL Public Works 0-100 2.335 8,393 41.03% Franchise 2712062034 Unit A 185 Wolf St Yorkville IL Public Works 0-100 0.8395 7,382 100.38% Franchise 8949073025 Unit B 185 Wolf St Yorkville IL Public Works 0-100 1.9513 16,088 94.12% Franchise 7227069068 Unit C 185 Wolf St Yorkville IL Public Works 0-100 0 102 Franchise 6450108000 Unit D 185 Wolf St Yorkville IL Public Works 0-100 0 12 Franchise 2819074016 Rear Weather Siren 2586 Madden Ct Yorkville IL 0-100 0.0979 1,100 128.26% Summary 303.43783 1,215,704 45.74% Poor Load Factor Small Accounts 7110074020 104 E Van Emmon St Yorkville IL 0-100 9.3382 37,680 46.06% 1887036018 908 Gamefarm Rd Concession Stand Yorkville IL 0-100 4.6346 18,402 45.33% 2947052031 River St 0 Route 47 Yorkville IL 0-100 8.4806 38,611 51.97% 1647065335 Pump Station 46 Saravanos Yorkville IL 0-100 7.3442 16,261 25.28% Summary 29.7976 110,954 42.51% Good Load Factor Small Accounts 2668047007 1904 Raintree Rd Yorkville IL 0-100 3.819 33,816 101.08% 1151159019 4600 N Bridge St Water Storage Tank Yorkville IL 0-100 0.1872 1,872 114.16% 2425145019 101 Bruell St Yorkville IL Bruell Street Pump 0-100 5.6355 65,615 132.91% 1183088101 1107 Prairie Crossing Dr Lift Station Yorkville IL 0-100 0.9817 11,519 133.95% 0185079109 420 Fairhaven Dr Yorkville IL 0-100 1.182 15,468 149.39% 2961017043 Prestwick Lift Station 2512 Yorkville IL 0-100 0.8175 10,949 152.89% 1407125045 1299 Carolyn Ct Foxhill 7 Lift Stations Yorkville IL 0-100 0.543 10,048 211.24% 4085080033 1991 Cannonball Trl Yorkville IL 0-100 1.1947 24,375 232.91% 8591139032 1975 N Bridge St Lift Station Yorkville IL 0-100 2.7316 61,740 258.02% 4475093053 610 Tower Ln Yorkville IL 0-100 0.5308 13,020 280.01% 1718099052 872 Prairie Crossing Dr Yorkville IL 0-100 0.0257 682 302.93% 0908014004 6780 Route 47 Yorkville IL 0-100 0.3848 10,291 305.29% 0966038077 456 Kennedy Rd Pressure Valve Station Yorkville IL 0-100 0.4617 15,311 378.56% 5243028029 276 Windham Cir Lift Stations Yorkville IL 0-100 2.1856 173,403 905.69% 1 PBS Notes ComEd 2020/2021 Annual Load Account #Meter #s Service Address City State Classification PLC Usage Factor 1251108256 301 E Hydraulic St Yorkville IL 0-100 0.0184 4,407 2734.14% 7026711005 113 E Hydraulic St Yorkville IL 0-100 0.0237 19,567 9424.79% 1977008102 Park Lites 9257 Galena Rd Yorkville IL 0-100 0 6,778 Summary 20.7229 478,861 263.79% Large Accounts 0381164058 610 Tower Lane (WTP & Well)Yorkville IL Dynegy 100-400 201.7669 913,580 51.69% 1563014112 420 Fairhaven Drive Yorkville IL Dynegy 100-400 0.1135 960 96.55% 4637141036 2921 Bristol Ridge Yorkville IL Dynegy 100-400 67.2286 462,971 78.61% 5031044028 2224 Tremont Yorkville IL Dynegy 100-400 30.6205 601,138 224.11% 5523132028 2702 Mill Road Yorkville IL Dynegy 100-400 44.6585 816,947 208.83% 1613010022 0 SW Galena Rd & Kennedy Rd (Ball Field)Yorkville IL ComEd (Hourly)100-400 4.0343 70,388 199.17% Current Price $0.05714 Summary 348.4223 2,865,984 93.90% Lighting Accounts Supplier 6933026152 1 Countryside Pkwy Lite Rte/25 Yorkville IL Constellation R82 0 29,983 4329092028 421 Poplar Dr Lite Lite RTE 25 Yorkville IL Constellation R86 0 1,051,845 Current Price = $0.03165 Summary 0 1,081,828 Lighting Accounts ComEd Tariff 3467094018 0 NE Cor Kennedy Lite Rte/23 Mills Bristol Twp IL Lighting B81 11,580 4579122039 0 Fox Pavillion NE Corne Kendall Twp IL Lighting B81 4,320 8344010017 Lite Rt/23 Leasure SW Cor 0 Sunset Yorkville IL Lighting B81 195,292 3119142025 Parking Loot 120 W Van Emmon Yorkville IL Lighting B84 2,055 1417042008 0 E Rte 47 TFLT Rt/25 Kennedy Yorkville IL Lighting B85 18.9029 153,096 92.46% 7090039005 0 Cannoball Trl Lite R23 Rte 34 Yorkville IL Lighting B85 0.2384 1,925 92.18% Summary 19.1413 368,268 Lighting Accounts ComEd Hourly 6963019021 0 Rte 47 Lite & Rosenwinkle Dr Yorkville IL Lighting H82 0 6,608 0063096079 0 Kenndey Rd Lite RT/25 & McHugh Rd SE Cor Yorkville IL Lighting H82 16,783 2127131026 1850 Marketview Dr Lite Yorkville IL Lighting H82 14,398 2808132114 7 Countryside Pkwy Lite Rt/25 Yorkville IL Lighting H82 28,511 5601054036 Lite, Meterd Strt Lights 1 McHugh Rd Yorkville IL Lighting H82 17,958 0435113116 Lite Rt/25 Rte 34 0 Beecher Rd Yorkville IL Lighting H82 17,610 6401104010 998 White Plains Ln Lite Yorkville IL Lighting H86 826 Summary 0 102,694 9327072014 908 Gamefarm Rd Beecher Community Park Yorkville IL WATT HOUR Watt Hour 0 400 #DIV/0! 7982120022 609 N Bridge St Yorkville IL Residential 0.0108 1,044 1103.50% 2 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #3 Tracking Number ADM 2020-27 Cable Consortium City Council – March 24, 2020 Please see attached. Bart Olson Administration Name Department Summary Consideration of a notice to terminate participation in the Southwest Fox Valley Cable and Telecommunications Consortium. Background This item was last discussed by the City Council in 2014, when the City Council was reviewing the expired Comcast cable franchise agreement and designating which entity to be responsible for franchise agreement negotiations. The City Council ultimately directed the consortium to negotiate the cable franchise agreement with Comcast, after a lengthy discussion about the services the Cable Consortium provides. Minutes from various meetings from that discussion are attached. A few years ago, Oswego withdrew from the cable consortium. The City has just received notice that North Aurora is withdrawing from the cable consortium, effective July 1, 2020 (the start of the next cable consortium fiscal year). The North Aurora packet materials on their withdrawal are attached. According to the consortium by-laws, the remaining communities (Yorkville, Sandwich, and Plano) must determine whether the consortium will continue. Mike Rennels, Director of the Consortium, has verbally relayed that the consortium is seeking to attract Aurora to join, and that the loss of Yorkville’s contributions would likely result in a dissolution of the organization and his employment. Yorkville has had limited participation in the consortium and use for the consortium since the 2014 discussion. Various City Council liaisons have not attended the meetings regularly. The City Council meeting YouTube page has 19 subscribers and viewer counts on the meetings are generally in the 20-40 range. While the City Council directed the consortium to negotiate the franchise agreement with Comcast in 2014, the City negotiated a cable franchise agreement with Metronet in 2018 without the consortium and has administered the Metronet agreement outside of the consortium’s overview. The funds sent to the cable consortium can be used for any purpose the City Council deems fit. If the City Council withdraws from the consortium by the end of March 2020, consortium payments would end in June 2020 and the FY 21 budget would realize $50,000- $60,000 in savings. During the FY 21 budget proposal discussions with the Mayor, and in light of the North Aurora notice, we felt it was necessary to raise these issues as soon as possible. Accordingly, a resolution has been drafted to terminate participation in the Southwest Fox Valley Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 5, 2020 Subject: Cable Consortium Exit Notice Cable Telecommunications Consortium and is included in the City Council packet. Alternatively, the City could seek to discuss a transition of the organization with Sandwich and Plano, as the consortium has around $100,000 in reserves. Recommendation Staff recommends discussion and direction on the consortium and the attached resolution. If the direction is to serve notice to the consortium of Yorkville’s withdraw, the attached resolution could be approved by City Council. Resolution No. 2020-____ Page 1 Resolution No. 2020-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING NOTICE OF THE TERMINATION OF ITS PARTICIPATION IN THE SOUTHWEST FOX VALLEY CABLE AND TELECOMMUNICATION CONSORTIUM WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality and political subdivision of the State of Illinois created in accordance with the Constitution of the State of Illinois and the laws of the State; and, WHEREAS, in 2002, the City executed an Intergovernmental Agreement with the City of Plano, City of Sandwich, Village of Oswego, Village of North Aurora and Waubonsee Community College (the “Agreement”) whereby the parties formed a consortium to be known as the Southwest Fox Valley Cable and Telecommunication Consortium (the “Consortium”); and, WHEREAS, the purpose of the Consortium was to pool resources, share in the allocation of costs, share technical information and cooperate with the negotiations of cable and telecommunication rates, renewals and agreements; and, WHEREAS, the Agreements provided that Waubonsee Community College agreed to provide a studio, a director for the Consortium, office space, staff to operate the studio, certification programs for community members providing instruction on the usage of video equipment, among other things; and, WHEREAS, with the passage of time, it has been demonstrated that the City is able to undertake most of the responsibilities of the Consortium including the purchase of video equipment enabling the meetings of the City Council to be streamed live online, which service the Consortium was not able to provide; and, WHEREAS, after considerable review of the services provided by the Consortium and Waubonsee Community College and the ability of the City to more cost effectively provide these same services (other than the certification programs which have rarely been used by City residents), it has been determined to be in the best interest of the residents of the City to terminate the City’s participation in the Consortium and establish its own cable and affiliated telecommunication services for the City. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this resolution as if fully restated herein. Section 2. Pursuant to paragraph 3 of the Intergovernmental Agreement hereinabove referenced, the United City of Yorkville hereby terminates its participation and membership in the Resolution No. 2020-____ Page 2 Consortium as of ninety (90) days from the mailing of a notice of this termination to each of the parties thereto, other than the Village of Oswego which is no longer a member of the Consortium. Section 3. The City Administrator is hereby authorized and directed to forward a copy of this Resolution to each of the remaining parties to the Intergovernmental Agreement by regular mail on the date this Resolution is approved by the Mayor as notice of the City’s termination of the Intergovernmental Agreement and its participation in the Consortium. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2020. ______________________________ CITY CLERK KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2020. ______________________________ MAYOR Attest: ___________________________________ City Clerk The Minutes of the Regular Meeting of the City Council-July 22, 2014 -Page 2 of 5 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of June 24, 2014 and July 8, 2014 as presented. So moved by Alderman Koch; seconded by Alderman Colosimo. Alderman Funkhouser had corrections on the July 8, 2014 minutes. He wanted clarification under Mayor's Report #2 as to why there was such a reduction on the estimate. He would like the answer reflected in the minutes. Also, under the same location there was a motion made by Mayor Pro Tern Kot. He wanted the wording changed to state that no motion was made. Amended Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $1,120,456.71. REPORTS MAYOR'S REPORT Ordinance 2014-32 Authorizing the Issuance of General Obligation Bonds (Alternate Revenue Source), of the United City of Yorkville, Kendall County, Illinois in One or More Series in an Aggregate Principal Amount of $7,885,000 (CC 2014-65) A motion to approve an ordinance authorizing the issuance of general obligation bonds (alternate revenue source) of the United City of Yorkville, Kendall County, Illinois in one or more series in an aggregate principal amount of seven million eight hundred and eighty five thousand dollars ($7,885,000), and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Colosimo. City Administrator Olson gave a rundown of this ordinance. The ordinance in the packet reads at a higher total principal amount. The motion that Mayor Golinski just read is at a lower amount of $7,885,000. The City is still going to be receiving the same dollar amount for construction estimate for Game Farm Road. The City is also still going to be receiving the same dollar amount for the financing so those are all taken care of. The total difference between what the bids came back at and what is in our budget is about $150,000. That is a savings over a twenty year period. The mechanism that allows the principal to be lower revolves around the bond buyers paying a higher than average interest rate, so they are actually giving the City money. The interest rate is very good for them. The City will still have the money to do the project that was estimated at the last meeting. Alderman Colosimo discussed the payback schedule. Motion approved by a roll call vote. Ayes-5 Nays-I Kot-aye, Colosimo-aye, Funkhouser-nay, Milschewski-aye, Teeling-aye, Koch-aye Resolution Authorizing the Southwest Fox Valley Cable and Telecommunications Consortium as Agent for Purposes of Negotiating Cable Franchise Renewal Terms (ADM 2014-49) Mayor Golinski stated no motion is requested. City Administrator Olson said this was placed on the agenda in order to accelerate the process. City Administrator Olson gave a quick update on this issue. Alderman Teeling was under the impression that they had always negotiated with Comcast. City Administrator Olson stated they have. He stated there were some questions posted at the Administration Committee about what the organization is doing and has done. The Administration Committee did not want to approve the resolution not knowing the answers to these questions. Alderman Funkhouser stated the agreement that the City had in place was for the past 12 years. That is why it has never been before the City Council. Mayor Golinski stated this will be back at Administration Committee. PUBLIC WORKS COMMITTEE REPORT Illinois Economic Development Program Agreement -Wrigley (PW 2014-55) Alderman Teeling made a motion to approve an economic development program agreement with IDOT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, AUGUST 26, 2014 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Present ( called in) Teeling Present Also present: City Clerk Warren, Attorney Binninger, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEi Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Frieders requested that Item #9 on the consent agenda, ordinance amending the code of ordinances regulating on-street parking (CC 2014-59), be moved to the regular agenda under the Public Works Committee Report. Amendment approved unanimously by a viva voce vote. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Michael Rennels, program director for the consortium, discussed the Southwest Fox Valley Cable and Telecommunications Consortium resolution. He urged the Council to pass this resolution. Barry Groesch, past employee of the Yorkville Police Department, encouraged the Council to pass the resolution in regards to the Southwest Fox Valley Cable and Telecommunications Consortium. CONSENT AGENDA 1. Water Department Reports for May and June 2014 (PW 2014-58) 2. Baseline Road Improvements (PW 2014-59) a. Engineering Agreement with EEi -authorize Mayor and City Clerk to execute b. MFT Resolution 2014-20-authorize Mayor and City Clerk to execute 3. 2014 MFT Program (PW 2014-60) a. 2014 MFT Bid Award-accept bid and award contract to "D" Construction, Co., in an amount not to exceed $282,881.37 b. MFT Supplemental Resolution 2014-21 -authorize the Mayor and City Clerk to execute 4. Walsh Drive Drainage Improvements-Bid Award-accept base bid, plus alternative 1 and award contract to Len Cox and Sons Excavating, in an amount not to exceed $105,989.00 (PW 2014-61) 5. Sunflower/Greenbriar Pond Naturalization -Bid Award-accept bid for Sunflower Estates and Greenbriar Pond Improvements and award contract to Encap Inc., in an amount not to exceed $96,843.50 (PW 2014-62) 6. Raintree Village Units 4, 5 and 6 -Completion of Improvements -Encap Proposal -accept proposal and award contract to Encap, Inc., in an amount not to exceed $40,550.00 (PW 2014- 63) The Minutes of the Regular Meeting of the City Council -August 26, 2014 -Page 2 of 5 7. Route 34 -Western Section Trail Locations -authorizes stqff to recommend that the trail location between Cannonball Trail and Center Parkway be shifted to the north side of Route 34 (PW 2014-64) 8. Ordinance 2014-38 Amending the Code of Ordinances Regulating On-Street Parking (Parking Restrictions in Windett Ridge Subdivision) -authorize Mayor and City Clerk to execute (PW 2014-37) 9. Ordinance 2014-39 Amending the Code of Ordinances Regulating On-Street Parking (Parking Restrictions near Cannonball Ridge Park)-authorize Mayor and City Clerk to execute (CC 2014- 60) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Colosimo; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Milschewski-aye, Spears-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Teeling-aye, Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council Meeting-July 22, 2014 (CC 2014-79) Mayor Golinski entertained a motion to approve the minutes of the regular City Council Meeting of July 22, 2014 as presented. So moved by Alderman Frieders; seconded by Alderman Milschewski. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $833,395.77. REPORTS MAYOR'S REPORT Resolution 2014-22 Authorizing the Southwest Fo:x Valley Cable and Telecommunications Consortium as Agent for Purposes of Negotiating Cable Franchise Renewal Terms (ADM 2014-49) Mayor Golinski entertained a motion to approve a resolution authorizing the Southwest Fox Valley Cable and Telecommunications Consortium as agent for purposes of negotiating cable franchise renewal terms and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Kot. Mayor Golinski said this is to decide who is negotiating on the City's behalf. The big question is, does the City want to remain in the consortium. Alderman Frieders top questions are about the live stream option and knowing the City is getting its money's worth. He doesn't know what questions to ask to get those answers. The City has already made the investment. Yorkville should try to figure out a way to utilize it to the City's fullest extent. Alderman Funkhouser asked does Yorkville want the consortium to act as the City's agent for the franchise. Alderman Teeling asked if the City can still negotiate with the consortium. City Administrator Olson said yes. Mayor Golinski asked if the City negotiated on its own, would the City be looking to implement the peg fee. City Administrator Olson said not necessarily. Alderman Colosimo asked if the City gives its rights to a third party to negotiate, couldn't the fee get negotiate into the agreement. The answer was yes. City Administrator Olson said it would be beneficial to negotiate with the cable consortium, if concerned about the fee. It would actually make more sense to approve the resolution and have the cable consortium act as the City's negotiating agent. Alderman Colosimo said the issue is who is negotiating on behalf of Yorkville. He doesn't like the fact that the City is delegating its authority to a third party to negotiate on behalf of the City. City Administrator Olson said if the Council votes this down, yet wants to participate in the cable consortium, then it would be the City and the cable consortium on one side of the table. Comcast would be on the other side. Mayor Golinski asked what all the other consortium members are doing. Mr. Rennels answered. City Administrator Olson said North Aurora is expected to approve a six month extension to their franchise agreement. Comcast has verbally committed to extending with Yorkville, too. Alderman Colosimo asked does every municipality contributes proportionally or is it based on population. Mayor Golinski said it is based on the towns subscribers base. Mayor Golinski sees great value in the public access part. He feels the City should stay part of the consortium and let them negotiate on the City's behalf. Mayor Golinski stated the Council has three choices. It can vote the resolution up, down, or table it. The cable consortium's time line was discussed. Comcast would like the cable consortium to move along. Comcast will not negotiate with the cable consortium on the City's behalf until Yorkville passes this. Motion approved by a roll call vote. Ayes-7 Nays-I Frieders-aye Spears-aye, Colosimo-aye, Funkhouser-nay, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye Memorandum To: Village President and Village Board of Trustees From: Steve Bosco, Village Administrator David Hansen, Administrative/GIS Analyst Date: 10-3-19 Re: Southwest Fox Valley Cable Consortium Membership ______________________________________________________________________________ The Village is currently a member of the Southwest Fox Valley Cable Consortium (SWFVCC). The Village has been a member of SWFVCC since its inception in 2002. The SWFVCC currently provides the Village the option to video record municipal meetings and special events, a studio at Waubonsee College that residents can utilize, and an avenue to televise Village meetings on a cable PEG access channel for residents, local businesses and local organizations. Current and Proposed Funding The current intergovernmental agreement with the SWFVCC from 2002 mentions that each municipality provides 40% of all franchise fees collected annually through their local franchise agreements. The SWFVCC has historically refunded money to the communities when reserves exceeded budgetary needs. However in 2018, the Village paid $93,367.79 to the SWFVCC and received no refund to date although one is anticipated. The SWFVCC recently proposed a new proposed fee structure, which was discussed at the September 16th Committee of the Whole (COW) meeting. The SWFVCC’s new proposal would call for a payment from each community of 30% of their franchise fee to the SWFVCC with no expectation of a refund. The SWFVCC would also seek to have the communities institute the pass through amount to each subscriber included in the recently signed contracts to fund capital expenditures. The contract allows a pass-through of 53 cents per subscriber. Below is an average of the past five years with the SWFVCC. Potential Options The Village Board directed staff at the COW meeting on September 16th to explore options regarding recording and broadcasting Village meetings and events. To move forward, staff needs direction from the Village Board regarding broadcasting Village board meetings and if public, educational and governmental (PEG) access is neede d in the process. If the Village leaves the SWFVCC the public may lose access to the 2014-2018 Payments to SWFVCC Refund Retained by SWFVCC Percentage Refunded Annual Average $89,707 $40,109 $49,598 45.47% studio at Waubonsee College. Listed below are three potential options that staff has evaluated. 1) Current – Village Stays with SWFVCC  Record meetings  PEG information channel provided through cable providers  Record special events  Provide public access to studio 2) Village Records Meetings (no longer with SWFVCC)  Record meetings  No PEG information channel provided through cable providers  Record special events as wanted 3) Village Record Meetings and Utilizes PEG Channel (no longer with SWFVCC)  Record meetings  Provide PEG information channel provided through cable providers  Record special events as wanted Below is a breakdown of 1st year and 5 year costs for the three options mentioned above. The estimates in the chart above include the following cost breakdowns:  Option 1 – all equipment and services continues to be provided by the Southwest Fox Valley Cable Consortium  Option 2 – Village purchases a camera ($3,000), staff overtime/third party for recording meetings ($2,000-$4,000) and special events recording ($2,000) o Cost of camera is only in the first year estimate  Option 3 – Camera cost ($3,000), staff overtime ($2,000-$4,000), character generation system/equipment ($14,000) and special events recording ($2,000) o Cost of the camera and character generation system/equipment are only included in the first year estimate Should the Village choose to leave the SWFVCC, staff would provide a resolution to the Village Board announcing the Village’s intention to leave the consortium. The Village is required to provide a 90 day written notice to the consortium of the Village intention to leave the consortium. Staff also believes that the Village is required to pay our financial commitment to the SWFVCC until the end of their fiscal year. Staff estimates that continued commitment to cost approximately $40,000-$60,000. Option 1 - SWFVCC Option 2 - Village Option 3 - Village 1st Year Costs $49,598/$70,025 $7,000-$9,000 $21,000-$23,000 Approximate 5 Year Cost $247,990-$350,125 $23,000-$33,000 $37,000-$47,000 Memorandum To: Village President and Village Board of Trustees From: Steve Bosco, Village Administrator David Hansen, Administrative/GIS Analyst Date: 10-17-19 Re: Southwest Fox Valley Cable Consortium Membership ______________________________________________________________________________ The Village is currently a member of the Southwest Fox Valley Cable Consortium (SWFVCC). The Village has been a member of SWFVCC since its inception in 2002. The SWFVCC currently provides the Village the option to video record municipal meetings and special events, a studio at Waubonsee College that residents can utilize, and an avenue to televise Village meetings on a cable PEG access channel for residents, local businesses and local organizations. The Village Board recently asked staff to research other similar options that could be more cost effective since technology has changed significantly since the consortium was established. At the October 7th Committee of the Whole meeting, staff presented the three potential options to the Village Board regarding recording Village meetings and other aspects of public access information. The Village Board ultimately directed staff to initialize the process to leave the SWFVCC and have the Village record municipal meetings internally. The Village can choose to expand services at a later date should the Village Board choose to do so. This option also does not impact the Village’s ability to post recorded meetings and videos on YouTube since this is already being done internally on the Village’s YouTube page. The attached resolution states that the Village will be terminating and withdrawing its membership at the end of the SWFVCC fiscal year (June 30, 2020) and will continue to make the required payments in the SWFVCC through June 30, 2020. Staff estimates these payments to the consortium as stated in their bylaws will cost $40,000-$60,000. This resolution also serves as the minimum 90 day written notice that the Village intends to leave the consortium. Upon the notice the remaining members of the consortium will have 90 days to determine whether the consortium should continue. Should the consortium dissolve, the Village is unsure it would receive any proportional share of remaining assets. Attached is the resolution terminating membership in the Fox Valley Cable & Telecommunications Consortium effective June 30, 2020. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2020-15 Proposed Fiscal Year 2020-2021 Budget City Council – March 24, 2020 A discussion will take place at the meeting. Bart Olson Administration Name Department