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COW Minutes 2005 11-01-05 APPROVED 12/13/05 Page 1 of 3 COMMITTEE OF THE WHOLE Tuesday, November 1, 2005 7:00 P.M. City Conference Room Present Mayor Art Prochaska Chuck Brooks Alderwoman Valerie Burd Sue Swithin, Superintendent of Recreation Alderwoman Rose Spears Kathy Farren, Record Alderwoman Wanda Ohare Carrie Hansen, Wiseman Hughes Alderman Marry Munns Patti Bernhard, DBCW Alderman Dean Wolfer Pete Huinkar, Smith Engineering City Attorney John Wyeth Rodger Brown, Inland Police Chief Harold Martin Michael Mueller, Cemcom, Ltd Finance Director Tracy Pleckham Mike Schoppe Bart Olson Allecia Vermillion, Beacon City Treasurer, Bill Powell Bill Garrett Lynn Dubajic, YEDC David Knott, Yorkville Farms Dallas Ingemunson, Laniosz David Schultz, Smith Engineering Dan Harper, Yorkville FarmsRichard Guerard, Wyndham Deerpoint Mark Kurensky The meeting was called to order at 7:00 pm by Mayor Art Prochaska. Public Hearing — None. Presentations: 1. PC 2005 -50 Windett Ridge Unit 3 — Concept Plan — This property is East of Rt. 47 and North of Ament Road. It is just South of Windett Ridge. To the North is single Family homes, to the East and South is Farmland and to the West is Business. The site is described in the Comprehensive Plan as Suburban Residential. This is to be annexed and zoned as an R4 PUD. There will be 198 Town homes in 39 buildings with 4 — 6 units per building. 55% of the development will'be open space. There is a 2.66 acre school and park site that connects and shares with the neighboring site. 12 acres are for storm water management and 22.6 acres is open space. There are some private trails running throughout this subdivision that will connect to the public trail system. Rt 47 will have a landscaped boulevard entrance. There will be a 250 foot landscaped buffer between the units and Rt. 47. All units along Rt. 47 will face Rt. 47. There is no anticipation of variances. This meets the comprehensive plan's goal of clustering to provide contiguous open space and efficient use of land. The East -West road is called for in the transportation plan as a minor collector road. There will be access into the commercial area without having to go out onto Rt. 47. Alderwoman Ohare asked about parking for the parks and for visitors of the people who will live in the Town homes. There was also a question about the appearance code. It was thought the appearance code addresses the fronts of the buildings, and not the backs. ICI Page 2 of 3 2. PC 2005 -26 Eldamain Center for Business — Concept PUD Plan - This is a B3 PUD annex agreement. This is on the corner of Rt 34 and Eldamain Rd. There is limited access on Eldamain Rd, and Full access is being requested on Rt. 34. There is retail commercial as well as Business. There will be an architectural plan as well as a landscaping plan. Detail Board Report (Bill list): This will move on to City Council for consideration. Items Recommended by Committee for Consent A genda: 1. Building Permit Reports for August and September 2005 — These will move on Consent Agenda. Mavor: 1. Dr. Wood's Report — Mayor Prochaska asked if the Council would like to have Dr. Wood at the Task Force meetings. The Aldermen thought that for some meetings he should come, but it was not necessary to have him at every meeting. For the Administrative Task Force Mayor Prochaska will be the chair and the Vice Chair will be Alderwoman Spears. Alderman James, Alderman Wolfer and Alderman Munns will also be part of this Task Force. The Legislative Task Force will have Alderwoman Burd as the Chair, Alderwoman Ohare as the Vice Chair, and Alderman Besco and Alderman Leslie will also be on this committee. The kickoff for these meetings will be November 8th at 6 pm before the City Council meeting. Dr. Wood will be invited to come. 2. Draft City Administrator Ordinance — On Page 1, Section 2 there was an error. It should read: The person appointed need not be a resident of the city or the state instead of. ...of the city of the state.. A change needs to be made on Page 3, Section 6, The administrator would supervise all departments except the Police. Page 4, Section 7 the bond amount is $50,000. This should read the bond amount as required by City Council. There was some discussion about whether or not the city would be moving to a full time Mayor or City Manager. For now, there will be an Administrator, not a Manager. The format of the ordinance will be changed to match the format for the other offices such as the Director of Finance and the Executive Director of Parks and Recreation. There would be an employment agreement that would have more details about the office. This will come back to the next COW. 3. Legislative Task Force — This was discussed along with Dr. Wood's Report. 4. Formation of Senior Advisory Committee - A draft will come to a future COW.. 5. Routine IDOT Highway and Permit Resolution — Old Castle Bank — Entrance to Rt. 34 — This will be a right in right out entrance between the new bank and the old building. There is no room for a deceleration lane. This will move on to City Council Consent Agenda. 6. Coffee with the Mayor: November 5 at Yorkville Flower Shoppe, 216 S. Bridge St from 10:00 am until Noon. Citv Attornev: 1. Agreement for Bike Path Easement for Grande Reserve — This will move on Consent Agenda. Paae 3 of 3 Economic Development Committee: 1. Fox Road Southwest Area Transportation Study — There had been a request for this item to be tabled until December 6` 2. PC 2005 -37 Corneils Crossing Annexation Agreement and Preliminary Plan — This will also be tabled until December 6` 3. PC 2005 -43 Daniel Laniosz —10701 Rt. 71— Annexation and Zoning and Development Agreement — This will be annexed and zoned B3. There had been some concern about the future uses of this property and the landscaping. This was solved by putting approved uses in the annexation agreement and there is already a landscaping ordinance in place that will have to be adhered to. Also the residential portion will remain residential. This will move on to a future City Council. 4. PC 2005 -46 Prestwick of Yorkville Unit 1— Final Plat — This is off Rt 126 and Ashley Rd. There are 108 lots. There is also a Penman Road extension. This will move on to City Council on Consent Agenda. Park Board: No Report. Public Works Committee: No Report. Public Safetv Committee: No Report. Administration Committee: No Report Additional Business Mayor Prochaska spoke with Joe Wywrot and he will have easements for water mains and sewer for the State Street project upgrade West of Rt 47. It -will cost $6,856 for 2 connections and the property will be restored when the work is done. It will be on next week's agenda for approval and acceptance of the easements. The recreation department has vacated Beecher Building. The Seniors have taken over the rental of the building. CNN is already moved in, but the Seniors have not moved in yet. Executive Session: 1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine it's validity. 2. The purchase or lease of real property for the use of the public body. Dean Wolfer moved to go into Executive Sessions for these reasons also including the Minute Taker, Laura Leppert, and the Deputy Clerk, Bart Olson. Wanda Ohare seconded the motion. All were in favor. The meeting reconvened and was adjourned at 8:55 pm. Minutes submitted by Laura Leppert. PLEASE SIGN IN MEETING: DATE: NAME BUSINESS PHONE # 6 3v ,7w —8 3 E�6 1 s � �c� � �/ v J 6 30-553- o ff% -57 0- pNY'� ( t�� �l..c► N4 66 3 - 7 0 lCe. 4ArA�,-,J