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Finance Committee Minutes 1983 12-29-83ri ' 3Nofba-.1a11wpG< jirvlj ..o n. v./, 1.v_ -Drn0, , O ! cinOtic ,tpfinP -71?J,y1S1Sarh d -tea-/.— .k.1. 1c•wtA'rP' S att90 -ay? .,,1l0r.,t 1. ` 9 ..rDT "LSaaha" t ` 040110n) A nC r-`oG`A1 rOU !. 1 r- Q ` katZ StiexMw, 0--"t'a 1yarncu1 j,-I ,lgwa2 c, ? l 7 '°' '.-,. -fir9 1s.L.,.,.p .,, ciC), 1c cpvbi).52 ^a/A0AQ-) -a)4VAIIp-13\ j.%1 -121/4) r c..eva,miT) vr`7-170-4fd \-0 \"414c01 i 5 ""P-a-0 x'55?0 `( ''4'',oS 0+0nQ ate5-^'l—vow laJ ti. 795` 7i ) 1)%4AS115a'`1s., j/Sr/ s-(1-4rd.)s.ner,w pdNvtJ frame), zi rL 0) s,ptia Sanw114 Pt),k. .2_ 06 _ 6 ) raves) "1"-••.% t S oars T i or/ oQ TO rQ 1, se 7) .114.,\o.„ ..,7, k m 0,.„ )S c dQar;kt TJ r.t ed .C.R. r c..6 4.T u I Po Lv L . t.t ,,,, o v t v-t c. ( 7- 1 Q g. t T e,,,,,/ v' row >Siy ij G LS 2) Rat Prj ot,V. (xvtrTor o T \'‘ l f 11a^r4C'o„ t,..) To G-1-7A--iiQ u r i'liQ4 " vl rY-ay.YI 4.% In.' SV d n roJ ,c/ker qJ LqLe . R`/P — lr S J i" Uvt(ilQ. l^JokvtrQKT ba—... C etav S TJ o- co 4.:-(Lc 0 46,,,x%,),..‘ r °iaY d1 Cis / 41. Vol'-e.s Tom. • I ) 3 \, -Prov o,r /n0 KA. a ori r1.ot- 4, 0 k, mac LA iiv2 0.T. l -f1-9, IA ki,/r- ‘-voisl- \i-eht-r (14,6t I, /q.P./j „S)1M e.«• rs r l,2 r !7 role1011 -1'c ,,,, a T + 11 a k „ S ra w.p, M o v v; c CS'^S c 1r‘ --0Q .Cl STS wt,, Dw?nlotl ` O'tly o31M v i J I S S c,T ST ft-IL„ co evr'Ta yT,al 1 a ,, y osx. s 1,0e (1,4,, - Q,J SMS. _A Sud J11 4...01 (v ti0. -- 1 r.e n7 p _ /- I-a d,,. - i -+'t N I _ • YtrD S OS_ Q.Cer-ed — 0 II) it l&Q,,i w.it„N Lo E 6 b ay& v 4q6...--1-it, tit, r er r W fft /OC°5ie Q s p u , w 0. f 6,9,7/at,.o kJ ”` 14.9 q- C a..,S9-4 L,.,,it.. ,t, r TJ ec r ikkatt r VeGasrs ag1 , CZfj6t'"-dla*a0- t _ - a HOLIDAY PAY PROCEDURE discussed @ Finance Committee meeting held on 12/29/83) Following is a proposed method of payment for holiday benefits to become effective @ the beginning of the next negotiated wage year starting May 1 , 1984. Background The current holiday pay procedure has existed for at least 10 years and there is reason to believe that it may have been a negotiated practice. Regardless whether it was negotiated or not, the employees, from their side of the negotiation table, understood their holiday benefits to be as such. Therefore, to preserve the integrity of both past and future wage negotiation , the present practice should continue until the beginning of the next fiscal year (May 1 , 1984) . First of all, the distinct difference between the tour of duty for police officers and all other employees must be understood. Police officers do not receive time off for holidays. Their regular tour of duty consists of 40 hour shifts throughout the year excluding scheduled vacations. The granting of holidays to police officers does two things: 1 ) It recognizes a benefit which other employees receive who work a regular tour of duty. 2) It increases the yearly salery of the officer to compensate for the fact they do not receive time off for the holiday. Other employees (Public Works, Secretaries, and also the Police Cheif) AQ receive time off for holidays. If a holiday falls on a non-workday, they receive the following Monday off or other' day ,agreed to during yearly negotiations) . All employees (except those in management positions, namely the Police Cheif, Public Works Director, and others which may be established such as city engineer, and Administrative Assistant to the Mayor) are eligible to receive overtime pay for work in excess of 40 hours per week at the rate of time and a half ( 1*) . t Following are f`examples of the method of payment for holidays for city employees involving an 8 hour day: Police Z.- yearly salary of $20,800 tour of duty 40 hrs per week x 52 weeks/yr = 2080 hrs/yr hourly pay = $20,800 + 2080 hrs = $10 per hour Additional compensation for holidays 9 paid holidays x 8 hrs x $10 per hour = $720 Grand tonal yearly salary = 20,800 + 720 = $21 ,520 + any additional earnings due to ovgrtime work. Scheduled to Not Scheduled Called in on Total Hrs Officer Work Holiday to Work Overtime-Bass of Pay A se 16 B po 16 C e l 28 * All officers receive an additional 8 hours (straight time) pay for the holiday. This officer also receives an add- tional 12 hours ( 1i) for the overtime earnings for time worked ,in excess of his normal 40 hour shift. 9„trjaz. . Other employees receive time off with straight-time pay for the holiday. Any employee called in to work on a holiday will receive additional overtime pay at the rate of time and a half ( 1i) even though he may not be working in excess of 40 hours. Scheduled to Not Scheduled Called in on Total Hrs Employee Work Holiday to Work Overtime Basis of Pay A not applicable 8 B not applicable N 20 A Farm Bureau Service Insurance and Investment Services Kendall County Agency, Farm Bureau Bldg. 111 E.Van Emmon,Yorkville, Illinois 60560 Phone (312) 553-7401 J. Donald Morris,Agency Manager December 23, 1983 Larry Small Chairman, Finance Committee City of Yorkville Dear Larry: As per our phone conversation of the 22nd, I submit the following: I have been the agent of record for the city insurance since 1977. The coverages have been brokered thru the Bliss Agency in Bloomington, Illinois, who have farmed the policies out thru several different companies. The premium for the Fire, Automobile, Liability and Inland Marine policies total 25,126 during 1983 . Country Mutual Insurance Company has developed the special coverages needed by a municipality during the past year, and is willing to write the coverage needed for $20,928. A savings of over $4,000.00. In addition, we offer a semi-annual payment plan tf"°'fh"ir-Vould help your cash flow at all. We would leave the Workmen's Compensation with Hartford at $15,243.00. The big advantage is that we have the opportunity to have some control over changes that may be needed during the p8licy year and also offer local claims service, which normally pro- vides faster payment of claims. I need verbal agreement of this plan from a spokesman for the city as soon as possible to bind coverage past the 1/1/84 date, which is the normal renewal date of all policies. 111$0k you for your attention to this matter. Respectfully, kci171, Don Morris Country Companies DM:sk COUNTRY LIFE-COUNTRY MUTUAL-COUNTRY CASUALTY-INSURANCE COMPANIES-CC SERVICES,INC.-COUNTRY CAPITAL MANAGEMENT COMPANY COUNTRY CAPITAL GROWTH FUND.INC.-COUNTRY CAPITAL TAX EXEMPT BOND FUND,INC.-COUNTRY CAPITAL INCOME FUND,INC.-COUNTRY CAPITAL MONEY MARKET FUND,INC.