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COW Minutes 2005 09-06-05 I Paee 1 of 6 APPROVED 9/27/05 COMMITTEE OF THE WHOLE Tuesday, September 6, 2005 7:00 P.M. City Conference Room Present Mayor Art Prochaska Bart Olson Alderwoman Valerie Burd Dan Kramer Alderwoman Rose Spears Kelly Kramer Alderwoman Wanda Ohare Mike Schoppe Alderman Marty Munns Harold Oliver Alderman Dean Wolfer John Martin City Attorney John Wyeth Pat Hughes Finance Director Tracy Pleckham Matt Nelson Chief Harold Martin Stephanie Sheetz City Administrator Tony Graff Robert Dearborn Laura Brown, Parks Dept. Debra Dearborn John Thompson The meeting was called to order at 7:00 pm by Mayor Art Prochaska. Presentations: 1. "Protect Kendall Now!" by Stephanie Sheetz of the Conservation Foundation — The Conservation Foundation would like to increase the pace of land protection in Kendall County. They have received two years of funding totaling $300,000. the residents of Kendall County are concerned and support land protection, and elected officials seem to support land protection and sustainable development. There is a need for a cooperative county-wide effort. This will support the other plans throughout the county, and will put all plans on one map. There are numerous partners involved in this effort, including all the municipalities in the county. There will be a 6 — 8 week media blitz this fall to increase public and political support for land protection, to educate the public on sustainable development and healthy communities. The conservation Foundation would like to organize an ongoing coordinated effort for future green infrastructure projects. 2. PC 2005 -13 MPI South — Concept Plan - The total acreage for this property has increased to 906 acres which run from Caton Farm Road to approximately 'h mile North of Ament Road. There has been a substantial change in the land use plan from what was presented in April. The new plan is more single family in nature. All the Single Family attached homes in the suburban area were removed. There is 171 acres of open space in the proposal and a 35 acre school site. Wheeler Road was relocated, and there will be a fire station on Wheeler and Immanuel. The lots in the Western Portion are 12,000 square foot minimum. There is a North — South Trail system with open space along the creek corridor. The 10,000 square foot lots are surrounded by open space. They will be built in a traditional neighborhood design on 60 foot wide lots with the garage in the back alley. There will be 2 commons areas in this section. Paae 2 of 6 The commercial site will have the storefronts facing out and parking in the rear. There will be some 8,400 square foot minimum lots surrounded by open space. There is a water tower site. The North side of the creek will have a density of 1.58 units per acre, 1.62 units per acre if the commercial is not included in the figures. The Southern portion of the property is in the transitional area. This has also become more single family in nature. 40% of the homes will be attached, and 60% will be single family homes. The single family properties along the west edge will be 8,400 square foot lots that are 70 feet wide. There will be conventional town home neighborhoods as well as courtyard town home neighborhoods. There will also be a section with multi - family housing. There will be a 45 acre commercial site at Caton Farm and Rt 47, a 23 acre commercial site at Walker Rd and Rt. 47 for a total of 68 acres of commercial in the 360 acres of the development that are in the transitional area. Overall 1/3 of the 900 acre development will be open space. The density for the southern portion will be 3.04 units per acre. The overall density is 2.16 units per acre. The Aldermen wondered if the alleys would be public or private and could see them being a maintenance issue in the future. Aldermen Wolfer, Spears, and Burd were concerned about the sizes of the lots. They pointed out that the city has not approved any lots smaller than 10,000 square feet before. The traditional neighborhood district has a proposed 257 homes on 60 1 /2 acres, and is an alternative to town homes. Alderwoman Spears asked of there could be some sort of frontage road included to connect the two commercial areas without having to go back out to Rt 47. This will be an SSA. 3. PC 2005 -38 Westbury East Village — Concept PUD Plan — This property is 300 acres at Rt 47 and Galena Rd. Additional property has been assembled South and West of the current property for a Golf Course. A portion of the West side of the East Village was re- planned. The previous plan had a commercial site of 23 acres. The new plan has decreased density and increased open space to accommodate the 18 hole golf course, and a banquet facility was added. The new plan had a density of 2.78 units per acre (The old plan had 2.96 units per acre.) The open space was increased in this section by 5 acres for a total of 108 acres. The whole project had 180 acres of open space. There will be a central clubhouse, and satellite clubhouses throughout with pools. Beecher Road will be a local collector, and it is not wished to have truck traffic on this road. There could possibly be a weight limit on the road. Alderwoman Spears asked if the golf course would be public or private. This has not been determined at this time. The central clubhouse would be separate from the golf clubhouse. Alderwoman Ohare asked about the M1 zoning. Ml zoning ends at Corneils Rd. There was discussion about an association. The association documents should be tied to the land titles. This will be a SSA development. Mayor Prochaska stated that items 2, 3, and 4 under the Mayor's Report would be tabled until the next COW. Paee 3 of 6 Detail Board Report Bill list): There was a question on page 20 of the Bill List about the overpayment of a water bill. Instead of applying the overpayment to future bills, the person decided she wanted a refund. There was a question on page 34 of the bill list about the YEDC Business Outing. This was to the Cubs game. The Bill list will move on to City Council for consideration. Items Recommended by Committee for Consent Agenda: 1. Police Reports for July 2005 2. Building Permit Reports for June and July 2005 These items will move on Consent Agenda. Mavor: 1. Revised Senior Facility Use Agreement — There will be a fixed maintenance fee. The Senior Services Associates will not need to use the kitchen. The improvements would be for the Senior Services Associates use. The Parks program would run out of the Castle Bank building. The city is working on a similar agreement for the Parks Department with the fees to pay the cost of the utilities. Item #4, paragraph 2 should be clarified that all subsequent improvements would be approved by the city staff and the Park Board. If the city decided to terminate the agreement, the city would provide a mutually agreeable replacement space, or make repayment to Senior Services on a prorated value. A sign will be allowed in accordance with the sign ordinance. This will move on to city council for a vote. Alderwoman Ohare would like to see more updates from the Senior Ad -Hoc committee. The other Aldermen said the same for the School Board, since there have been no updates. 2. Kendal County Ordinance Adopting and Implementing Agricultural Conservation Easement and Farmland Protection Program — Tabled 3. Amended Sugar Grove Boundary Agreement — Tabled 4. Invitation to Join Metro West Council of Government — Tabled 5. Coffee with the Mayor — September 10 at Paradise Car Wash, 1010 N. Bridge St. from 9:00 am —11:00 am. Citv Treasurer: 1. Rob Roy Creek Interceptor Alternate Revenue Bond — Authorizing Ordinance — This is an ordinance authorizing alternate revenue bonds not to exceed $12,000,000 for the sanitary and sewer improvements within the city. This authorization will start the time frame for the Bond. There is a 30 day waiting period. This will move on to City Council for consideration. Citv Attornev: 1. Countryside Interceptor Waiver of 50% Requirement — There has been a request that the General Contractor (Glenbrook Excavating & Concrete, Inc.) be allowed to subcontract more than 50% of the work to R.A. Ubert Construction. The general contractor is still responsible for the end result, but for the project to be completed in an orderly and timely basis, they will need to subcontract more than 50% of the work. This will move on Consent Agenda. Pate 4 of 6 Economic Development Committee: 1. Development Agreement for Robert and Debra Dearborn (Rezoning of 201 S. Main and 204 Hydraulic) — This is for the property on the West side of Main Street across from the old Ameritech Building. The zoning would be from R2 to B2. There was concern that if this project was allowed to begin, the TIF would not be able to be allowed. The value for the TIF district would be based on partial completion. This will move on Consent Agenda. 2. Northwest Comprehensive Plan Amendment — Plan Commission Recommended Alternative #1— The commercial nodes may end up being larger than what was presented here. There was a question about a transitional area between the commercial and the suburban areas. Currently the Westbury project's density does not fit in this plan. Option #1 will move on to city council for consideration, and a vote. 3. PC 2005 -35 Bristol Bay Units 1— 7 — Final Plat a. Draft Resolution Approving the Final Plat of Subdivision for Bristol Bay Units 1 — 7 — This will move on to city council. 4. PC 2005 -36 — Lynwood Baptist Church —1 % Mile Review — This is for an addition on the church. This will move on Consent Agenda. 5. PC 2005 -27 Autumn Creek Unit 1— Final Plat a. Draft Resolution Approving the Final Plat of Subdivision for Autumn Creek Unit 1— This will move on to City Council for a vote. 6. PC 2004 -27 XPAC — Preliminary/Final Plat a. Draft Resolution Approving the Preliminary/Final Plat of Subdivision for XPAC — This has B3 zoning. The lots will be divided for retail use. There will be no special use areas or requests for variances. This will move on to city council for a vote. 7. PC 2005 -03 Aspen Ridge Estates Annexation Agreement and Preliminary Plan — This is waiting for the Fox Road study. The traffic study will go to planning commission on Sept 14 then to COW on Sept 20 The storm water will be looked at. A clean copy of this will be sent to the Aldermen. Park Board: No Report. Mayor Prochaska wanted to compliment the department for the outstanding work they did for the festival. Public Works Committee: No Report. Public Safetv Committee: 1. DVD System for M -12 — This is for the council's information. 2. Purchase of Chevy Tahoe — This was recommended by the committee, and was ordered. It was in the capital fees budget, but Tracy Pleckham pointed out that the fees are not currently in the fund. It is possible the contingency fund could pay for this, and be reimbursed from the capital fees fund. Tracy Pleckham and Chief Martin will get together to put together a report. This will move on to City Council for a vote on the contingency fund being reimbursed from the capital fees fund. Page 5 of 6 3. K -9 Bomb Dog — Kane County will give the city the dog and train the dog and handler at no cost. Currently Kane County and Chicago are the only municipalities that have Bomb dogs. Grants could be looked into to fund what else will be needed for this dog. The stipend for the handler comes out of the operations budget. No money is needed right now. This will move forward for a consensus. Initially this will be an additional dog, but in the long run it is a replacement dog. Administration Committee: No Report Citv Council Requests 1. Parks Land/Cash Funds — Some of the Aldermen asked if Land Cash could be used to build a Senior Facility. Mayor Prochaska said you have to be careful when using land cash. A restricted age subdivision could use 100% of the land cash for this purpose, but in an age targeted area, not 100% of the people will be seniors. Land Cash can be used for a Community Center. There are some age targeted areas in the Grand Reserve Subdivision. New Annexation Agreements could have a percentage of land cash set aside for a Community Center. If a Senior Center was placed on one side or the other of Yorkville, neighboring communities may be willing to help fund the building. A goal needs to be set for the building. What would it take to build a building, and what length of time would there need to be to get to that amount? Human Resource Commission: 1. Revised Sponsorship Policy 2. Revised Sponsorship Request Form The form was revised to match the policy. The deposit fees for -the building will not be waived, this was added to the form. This will move on Consent Agenda. Additional Business Mayor Prochaska received a letter from the Post Office describing the current Post Office as excess real property. The city has until September 30 to decide whether or not to purchase the property. The USPS will supply a purchase agreement. They will be contacted to get this information. Alderwoman Burd mentioned the Midwest Literary Festival was to be held this weekend, and Mayor Prochaska would be reading there. The Mayor of Aurora will also be reading, and has invited all the other Mayors in the area to read also. It will be held downtown Aurora on Saturday and Sunday. Alderwoman Spears asked what the status was on the Henning property. The settlement was approved at the last meeting, and Attorney John Wyeth will be in court on Friday for this. Alderwoman Spears asked if there were any other situations like this one. Attorney Wyeth is having discussions with the owners on the other side of the creek. Alderwoman Spears had asked the Grant Writer in May if there were any Grants available for the Rt 47 improvements. The Bike Trail Grant is part of the Rt 47 improvements. Page 6 of 6 Alderwoman Spears asked if there was any Grant money available for the Seniors, and for transportation. PACE has used buses available. Alderman Munns asked about Mosquito Spraying. If there was a way to fmd out when the company would be spraying ahead of time, to be able to warn the citizens with breathing problems, such as asthma. A citizen contacted him because no one seemed to know when it would happen, or even that it did happen. Besides the city, Bristol Township also sprays for mosquitoes. Mayor Prochaska said the Grant for $200,000 was awarded to connect to the Montgomery and Oswego bike trails. Also, the Cable Consortium will be giving a refund of $8,524.98. Alderman Munns pointed out the tornado siren was late this morning. There will be a new agreement with the Salvation Army Golden Diners coming soon. The meeting was adjourned at 10:48 pm. Minutes submitted by Laura Leppert. ! PLEASE SIGN IN MEETING: DATE: NAME BUSINESS PHONE # O A YoKkolL Lf,�; o v 3 o y 'a-a 5 — T o �) S(nno- LL CY L (7 wnev -0. Ss.3 — 7 FIA 553 — 3v - S s 3 � 517 D G Vj� V7