COW Minutes 2005 05-03-05 Page 1 of 8
APPROVED WITH CORRECTIONS
5/24/05
COMMITTEE OF THE WHOLE
Tuesday, May 3, 2005
7:05 P.M.
City Conference Room
Present
Mayor Art Prochaska John Fay, Whispering Meadows
Alderwoman Rose Spears Chuck Brooks
Alderman Larry Kot Allecia Vermillion, Beacon News
Alderman Paul James Ted Feenstra, V3 Companies
Alderwoman Wanda Ohare John Duggan, Hamman, Lincoln Prairie
Alderwoman Valerie Burd John Philipchuck, MPI 2
Alderman Marty Munns John Zediker, MPI - Moser
Alderman Joe Besco Kathy Farren, Kendall County Record
Alderman Rich Sticka Laura Brown, City of Yorkville
John Wyeth, City Attorney Eric Dhuse, City of Yorkville
Traci Pleckham, City of Yorkville Bill Powell, City of Yorkville
Harold Martin, Yorkville Police Mike Schoppe, SDA
Paul Piews, ASCUC Plan Review " ?"
Denise Casper, Payroll Benefits Specialist, City of Yorkville
John Martin Paul Lieder
Public Hearing: None
Presentation: MPI South
John Philipchuck introduced himself and his colleagues. MPI has assembled a large
acreage adjacent to Rt.47, south of the current city limits. It is currently not
contiguous, but have reason to believe that with a couple of intervening properties it
could reach contiguity. There are some off site utilities that need to be brought in to
service the property. It is about 725 acres. The plan that was put together is based on
the new comprehensive plan. He turned the presentation over to John Martin.
The assemblage is about 1 mile south of current corporate limits. It is located a little
North of Ament Road, with 47 to the East, Walker Road to the South, and Immanuel
Road to the West. The area North of Aux Sable Creek would be the Suburban Area
and South of the Creek would be the Transitional Area. Also there is a proposed
extension of Wheeler Road.
The Suburban Area would have Residential Detached Single Family Homes and some
Open Space. There will be a gross density of 1.5 — 2.25 units per acre. The
development will adhere to the city guidelines of no more that 2 units per acre.
The Transitional Area will have open space and medium density residential
diversified housing with a gross density of 2.25 — 3.5 units per acre. If 3.5 units per
acre it would have to comply with 25% more open space than required by ordinance.
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The property is approximately 3 miles long from the North to the South. There is
approximately 70 acres of floodplain along Aux Sable Creek, and there is a North —
South drainage ditch that gives a basis for forming the neighborhoods around these
open space corridors.
The Suburban Area is comprised of 171 acres of open space, 70 in the floodplain, 50
acres of storm water management, 45 — 50 acres of open space for the trails. There is
a proposed 35 acres for a middle school site with an additional 5 with the acquisition
of another property. The Park District has asked for some changes to accommodate
10 — 15 acres of park site along with the school site.
On the West side of the ditch system will be the 12,000 square foot estate sites. There
will be a 5 acre site for a fire station near Immanuel Road, and the extension of
Wheeler Road will also be in this area.
The 10,000 square foot lot neighborhoods have a large portion of frontage backing
onto open space. The storm water management facility will be in this area.
Along Rt. 47 will be the attached single family town home neighborhoods with a 100
foot landscape buffer between the homes and Rt. 47. The Northern neighborhood will
be a courtyard neighborhood and the Southern neighborhood will be more
conventional town homes.
The total acreage for the Suburban Area is 546.89 acres with current plans of 2.06
units per acre, which will have to be adjusted to adhere to the guidelines.
The Wheeler Road extension proposed by the comprehensive plan was altered to find
a better alignment to allow for a 90 degree angle crossing to the pipelines, to keep the
floodplain undisturbed, and to keep the road out of the cemetery. at Immanuel Road.
Also if it should run past the school site and the fire station, there would be good
access to those things. It does line up with a house, so it would have to route to the
North of the house.
The Transitional Area has a trail system that will connect the open spaces.
There is Park areas and the pipeline easement is in this area. The total amount of
open space in this area is 56.6 acres.
There will be another 10,000 square foot lot neighborhood, a conventional town home
neighborhood, a 15 acre commercial site, and a multifamily neighborhood along 47.
The total South site is 742.59 acres with 16 acres for commercial sites, and 6.76 acres
for the pipeline easement. The park site will be moved to the West so it has
expandability. The Transitional density is 3.45 and the 25% more acres of open space
would be 18 more acres. The proposal is 26 more acres with the acquisition of more
property to the South.
There will be 173 - 10,000 square foot lot homes in the Suburban area, and 91 in the
Transitional area. There will be 335 — 12,000 square foot lots in the Suburban area. It
is estimated that perhaps 50% of the 10,000 square foot homes would back up to open
space.
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The multifamily homes would be 2 and 3 story apartment buildings. The
conventional town homes would be the front loaded town homes with the garage
doors in the front. The courtyard homes are rear loaded with the porch facing the
street or courtyard and the garage opening up to the back with a motor court in the
rear. The minimum distance between the garages is 60 feet and they are 2 car
garages. Alderman James voiced a concern that the parking in these types of drives is
very cramped and the streets should have at least city street standards for width. That
having it be a private drive because it is not wide enough for city standards is not the
best situation.
There will be a trail crossing over the creek, but not a vehicular bridge to connect the
North and South areas of the creek.
The corridor between 47 and the homes is between 1 /4 mile and 100 feet currently.
The properties to the East and the South of the current development proposal has had
the right of first refusal, but there has been some discussion, and things are moving
forward.
Mayor Prochaska was concerned that with the town homes starting so far north it
would create a feeling of a wall for a long way along Rt. 47, and the feel that needs to
be created is of a rural area. It is not a matter of putting space in between the homes
and the road; it is what is done with that space to create that rural feel.
Also the cuts onto Rt. 47 need to be limited. The commercial area could have a
frontage road. There is a county requirement that there are no more intersections than
1 /4 miles to 1/3 miles in between lighted intersections.
At this time there is not an anticipation of a request for the city council to approve a
SSA.
There will be some of the 12,000 square foot lots available to the local builders. The
estimated cost would be in the $80,000 to $90,000 range. The payback on the lots is
over 27 years. There was concern about whether or not this is affordable for the local
builders.
Mayor Prochaska expressed concern about the placement of the extension of Wheeler
road crossing the house and property that is not part of the development. It was
planned out that the crossing with the existing road is easily visible from both
directions and crosses the pipeline at a 90 degree angle, so the floodplain is not
disturbed. Mayor Prochaska suggested MPI talk to the landowner about the road and
get it approved so it is not sitting, waiting to be developed for an indefinite amount of
time.
The notches out of the property are landowners with houses on their sites. One has
agreed to be part of the annexation agreement. It is hoped that at least 1 of the 2
remaining property owners would annex to the city as well.
The development is expected to continue to the South to Caton Farm Road where the
larger Commercial area would be.
Alderman Kot hopes the city council will hold with the guidelines that the lots that are
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less than 12,000 square feet would not be allowed unless they open up to open space.
The Plan Commission's greatest concerns were: the extension of the road, the density
of the homes, the amount of town homes, and that the one end of the development was
denser than the other. If the commercial does not happen for years the development
will be heavy at one end not being part of any finished development.
The pricing of the homes would be similar to Windett Ridge and Raintree
subdivisions. There was question if that was affordable. Smaller lots are not wanted,
but affordable pricing is.
Detail Board Report (Bill list)
This will move on to City Council.
Items Recommended by Committee for Consent Agenda
1. Police Reports for Feb. and March 2005
2. Water Department Report for Feb. 2005
3. Nicor Easy Street Linking Agreement
4.
On the Water Department Reports there were 2 breaks. At no time were people out of
water. One break took between 3 and 4 hours to repair and the other took between 5
and 6 hours to repair because it was directly under a tree.
All items will go on Consent Agenda.
Mayor
1. The Nepotism policy was reviewed. There was discussion about this and who it
should involve. It was agreed that relatives should not directly supervise each
other. Also Department Heads, Elected Officials, and paid Appointed Officials
cannot have a relative working for the city. Also if there is work to be contracted
out by the city, the principal owners should not be related to Department Heads,
Elected Officials or paid Appointed Officials. The Council already votes on who
is awarded a contract, and it will be disclosed whether or not the Department
Heads, Elected, and paid Appointed Officials work for any companies that may do
work for the city. John Wyeth will be putting together a draft of this to incorporate
into the existing nepotism policy. Attorney Wyeth stated that until changes to the
policy are in place the city cannot act as if they are. A hiring freeze will not be
feasible at this time. If there would be a hiring freeze, some of the summer
programs would have to be canceled. The policy will come back to COW in 2
weeks and will be voted on at the following City Council meeting. Also the labor
attorney will look it over.
2. Coffee with the Mayor will be May 7 at Rogers Flooring from 10 am to Noon.
Economic Development Committee
I. Lincoln Prairie Yorkville
The part of the property in the Northwest corner will have the reverted clause
eliminated. The Special Uses will be outlined in the June meeting of the planning
Commission and the City Council will vote on the Special Uses.
The Annexation Agreement had been updated. Page 1 Paragraph A the Special
Uses will be part of the petition requested in the zoning exhibit. If the special uses
are denied, the special uses will be deleted from the contract.
Page 2 Paragraphs B and C will be deleted.
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Page 4 paragraph ii related improvements will be changed to say related public
improvements.
Page 4 Paragraph B regarding eminent domain. It is always a last resort to use
eminent domain and the City Council will vote on whether the choose to exercise
that power if the need arises.
Page 6 Paragraph H - There is to be no hunting in the city limits, so that portion
will be eliminated.
2. Schoppe Design Associates Agreement for Special Services
This will move on Consent Agenda.
3. PC 2005 -10 Whispering Meadows Units 3 & 4 —Final Plats
This has been approved by the Plan Commission.
The Mayor and Aldermen would like to know the names of some of the streets
before they are agreed upon.
The utilities are currently being shifted to make room for the roadway.
The berm on Cannonball Trail is not finished. It will match the one on the south of
the property when it is finished.
Presently all the traffic routes from Faxon to Cannonball.
It was requested to obtain a legal description of the easement so it can be secured
to Rt. 47. It is not necessary to get the easement before the development is
constructed, but it would be good to continue the road to Rt. 47.
It substantially conforms to the preliminary plan with the exception of the unit 4
core lots have been dropped to allow a larger lot with the possibility of a
clubhouse, so the lot count has dropped by 4.
This will move on to City Council.
4. Amendment to Parking Ordinance
This amendment is for commercial developments that want to have angled parking
lots. Currently there are no building codes for angled parking stall lengths or
overhangs. For perpendicular parking 20 foot length stalls are required. A study
was done and the numbers were incorporated in the draft. These regulations are
for off street parking in a parking lot. The codes that are currently in place are
Subdivision standards and not for Commercial parking. This will go to the
Planning Commission June 8th and will go to the June 21 COW meeting.
5. Amendment to B -3 Zoning District regarding Mini Warehouse Storage
This will move on to the Planning Commission June 8 and will come back to
COW June 21
Park Board
1. Sunflower Park Concept Approval
This park will have a farm theme. It is a 2 acre park and will expand another 4
acres when the land becomes available. It will have a Sunflower field with daisies
in front of it. Also there will be an orchard of trees. There will be a children's crop
area with a boardwalk area with concrete level games such as 4 square. A garden
area will be available for the children to plant crops, and it is thought groups like
the Garden Club or group homes would possibly be willing to help maintain this
area.
2. Request for Whispering Meadows Park Town Meeting/OSLAD Grant Request
The OSLAD Grant is a matching grant in the amount of $350,000. The deadline to
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apply is July 1" but the deadline to get to the grant writer is June I". There will be
a Town meeting to get input of what people would like to see in the park. It is a 12
acre park with a 15 acre school site. The park will have a train theme with a train
depot pavilion and a train play sculpture. The school site is just a generic footprint
for the purposes of planning. It could be changed and rearranged. The park will
tie into the master Rob Roy trail system. There will be a BMX Bike trail in the
park. The trails will have lighting, but the baseball field will not because it is not a
complex. It is more economical to light a complex of fields. Before the park is
built the school district will be asked what is needed as far as sports fields. The
current plan shows a baseball field and 2 soccer fields that could also be football
fields. There was concern about the placement of the sidewalks and possibly
having them move so that people are not walking through the grass and wearing it
out. It has also been thought about if the school is not built within a certain
number of years and it reverts to park use, that the park could be expanded and still
have a good layout. Alderman Munns asked about where the money will come
from to maintain the parks. The land cash cannot be used to maintain parks, only
to build them. Tax money is what is available to maintain the parks. The
consensus was to move forward to try to get the grant.
3. Jr. Women's Club Donation for Beecher Park
The Jr. Women's Club would like to donate $1000 for using the sand volleyball
court as a sand area for the children since it is mainly used for that purpose now. A
climbing structure will be added as well as an ADA backhoe digger. The adult
sand volleyball would be relocated to a more appropriate area.
Public Works Committee
1. Aux Sable Creek — 100 Year Storm Release Rate Modification
Joliet did the study for the Aux Sable Creek Watershed. This change in the release
rate would only be for the developments surrounding the Aux Sable Creek.
Attorney Wyeth will check if this would be an ordinance to amend or a resolution
before the next City Council meeting. This will move on to City Council.
2. Water Connection Fees
This is regarding non - residential connection fees. It will make set fees for the size
of the pipes, to limit the number of negotiations coming before city council. The
sizes that will have a set fee is the pipes that are 4" and smaller. 6" and larger pipes
are still able to be negotiated with the price. This moves on Consent Agenda.
3. Southwest Interceptor — Illinois RailNet License Agreement
This was negotiated to not have to pay the yearly fee, to pay one lump sum and be
done. The one time fee would be $42,000, and that will be cheaper in the long run
the money to pay for this will be coming from the Yorkville/Bristol Sanitary
District project, from the acquisition of the right of way. In the agreement Page 2,
Paragraph 2.4 it refers to termination. This should be clarified as to termination of
what. Also a perpetual agreement is wanted for anything in the ground being
maintained or repaired so it is not at the city's expense. Also on page 1, Paragraph
2.1 the indication of the annual fee should be eliminated if the City is to pay a
lump sum. This will be updated and come back to COW unless it is necessary to
carry this forward within a certain time limit.
4. Route 47 Improvements Update
The estimated cost for this in today's dollars is 1.7 million dollars. The city should
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start setting aside money for this and try to put some things off as long as possible
to be able to find the funding for this project. The grant writer will be contacted to
see if there are any grants available to help fund this project.
5. 2005 In -Town Road Program — Results of Bid Opening
The bid came in substantially lower than the estimate. It was awarded to Aurora
Blacktop. It is hoped that this project will be finished before school starts up in the
fall. This moves on Consent Agenda.
6. 305 W. Kendall Drive Sewer Problem
The problem is that the sewer commonly floods into their basement especially
during storms due to the fact that the lines were basically laid flat. The sewer lines
cannot be moved because of the placement of the water mains. The proposed
action would be to install an individual lift station that would belong to the
homeowner once it has been installed. This would be approved as long as she is
willing to sign an agreement with these terms. There was a consensus to move this
on. Attorney Wyeth will draft a resolution that will indicate a fix will be made and
draft an agreement that will conclude at the time of installation.
7. Landscape Irrigation Policy
This is a water conservation ordinance for non - residential properties. The city
does not want the water supply to be burdened or shorted by all the water needed
to maintain the landscaping elements that the city is requiring for the builders to
have on these properties. They may use the water in their detention ponds, or
come to City Council requesting a well. There was a concern that they should find
a deep enough well so that it does not affect other property owners or the city's
supply. This will come back to COW possibly as an amendment to another
ordinance or ordinances.
Public Safetv Committee
No Reports
Administration Committee
1. Community Development Director Job Description
Alderwoman Spears passed out what she felt ought to be the changes to the draft of
the job description. The black type is the original; the red type is what she
suggests be eliminated and the blue is her suggestions of revision. The green is
something that needs clarification. The message that needs to be portrayed in this
description is that the person would need to know a lot about municipal
government as opposed to private organizations. It is recommended that the staff,
Mike Schoppe, and possibly YEDC look this over and bring it back to COW in 2
weeks.
Additional Business
The issue of the pond by W. Kendall is not clear. It is not known if the city has taken
over the pond property. Nothing official has come through to inform the City
Officials or Department Heads. Attorney Wyeth said it was approved last fall that the
city had taken title through a deed. This has slipped through the cracks in the change
of the attorneys. The homeowners may still be maintaining it, but requesting police
patrolling. Attorney Wyeth will find out about this by meeting with the homeowners.
It was suggested that the new Aldermen receive the Robert's Rules. They should have
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already received them.
Alderman Munns suggested that the memo letterheads should all be the same, currently
they are all different, and it would look more professional if they were all uniform.
The community relations person should look at this issue.
A Fox Hill resident contacted Joe Besco about the path on the West side of John
Street and requested it be painted like the path crossings on the other side of Fox Hill.
In the spring Public Works goes around and paints all the crossings.
Alderman Sticka asked about Yorkville Hill Landscaping. He has been getting
complaints about the landscaping agreements not being met. He asked if the city has
the power to enforce its agreements. They have not been maintaining their perimeter
like they had agreed to. It is not known if it has been annexed yet. If they have not
been annexed, they are not able to run their business. Attorney Wyeth will find out
what is happening with this.
Mayor Prochaska said at the next City Council the Appointment list will be voted on.
At this time the School District does not want a replacement for the School District
Representative on the Park Board to replace the one that has resigned. All the other
Board Members would like to stay, but there is one opening on the Library Board due
to a retirement. The person up for Appointment is Beth Gambro. Her term would be
for one year to finish out the term of the person who left.
Aldermen Spears and Burd would like to use the phone in participation opportunity
for the city council meeting since they will not be available. Alderman Spears asked if
the equipment malfunctions if the Council would be willing to hold off on the
Appointments. Mayor Prochaska said the Board would have to decide at that time.
City Clerk Jackie Milschewski will be contacted to obtain the number needed to call
in.
Finance Director Traci Pleckham said the Road Improvement Bond sale for $3.875
million will be held May 10 The Bond Ordinance will be in the packets. Also a
representative from Speer will be there to hold the Bond Sale.
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The meeting was adjourned at 10:35 pm.
Minutes submitted by Laura Leppert.
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