Human Resource Commission Minutes 1998 09-08-98City of Yorkville
HUMAN RESOURCE COMMISSION
111 WEST FOX STREET
SUITE 3
YORKVILLE, IL 60560
Minutes for September 8, 1998 Meeting
The meeting was called to order by Co-Chairman Luann Peters at 6:35PM.
Members present:
Co-Chairman Luann Peters, Co-Chairman Doug Trumble, Wanda O'Hare, Diane Lento-Reidy,
Rose Kahle, Robert James, Mayor Robert Johnson, and Chief Tony Graff.
The agenda began with discussing the meeting dat for the newly formed commission. The
members decided on the first Thursday of the month with a starting time of 5:30PM. The
location will be determined upon reserving a meeting room within the City.
The members discussed the rules for the commission and the consensus was to follow Roberts
Rules of Order and D. Trumble asked Mayor Johnson what he expected this commission'`s role
was? Mayor Johnson stated they were an advisory commission with making recommendation to
the City Council and Public Safety Committee
Mayor Johnson was asked to discuss how and why the Human Resource Commission was
revived. Mayor Johnson gave a brief summary. He said the Community Competitive Initiative
CCI) process identified the need to examine the quality of life issues within Yorkville and
address the human infrastructure concerns and problems within the community. At this time,the
CCI developed sub-committees to develop action plans addressing quality of life issues.
Ultimately the action plan identified the need to amend the ordinance in regards to the Human
Resource Commission. The ordinance was amended and you all were appointed because of your
interest in the community through your careers or expertise you can bring to the table.. The
Mayor emphasized the commission's duties which will be to interact with the Public Safety
Committee and to prepare an annual report of the Commission's activities.
D. Trumble thought issues the members should•explore should deal with public safety,
education, and parks and recreation issues. Mayor said the commission can invite Recreational
Director Sue Swithin to their meetings. The members were concern about duplicating services
and how to we narrow our scope so this doesn't happen. D. Tumble recommended to have a
meeting to discuss this issue.
At this time, Chairman Peters wanted to follow the agenda and the discussion led to who would
be the first chair to run the meetings. The consensus of the members agreed that Luann Peters
would be the 1st Chair and Doug Trumble would be the 2nd Chair.
The next discussion was designing an agenda. After allowing the members to present their ideas
for creating an agenda the following agenda was agreed by the members as the standard agenda
for the commission.
AGENDA
1. CALL TO ORDER
2. ESTABLISH QUORUM
3. INTRODUCTION OF GUESTS
4. CITIZEN COMMENTS
5. APPROVAL OF MINUTES
6. COMMITTEE REPORTS
a. CITY LIAISON
7. OLD BUSINESS
8. NEW BUSINESS
9. OTHER
10. NEST MEETING DATE
11. ADJOURNMENT
The members began to review the legal requirements for operating the meeting. The commission
doesn't hold Public Hearings as stated in any ordinance requirements but this doesn't limit the
commission to allow public input. All meetings need to follow the Open Meetings Act
requirements which means the agenda must be published 48 hours before any meeting and all
meetings need to have written minutes approved. Chief Graff will provide information for the
Chairmen in regards other legal requirements. At this time, Chief Graff consented to prepare the
agenda upon review of the Chairmen and meet the legal requirement. Furthermore, Chief Graff
will prepare the minutes for the commission until they decide who will do this task.
The members started to discuss the next meeting agenda items and they thought that Doug
Trumble should facilitate the next meeting addressing the Best Hopes and Worst Fears type of
workshop. D. Trumble agreed to perform this task.
Chairman Peters asked the Mayor to give his perspective in regards to the Commission's
mission.
Mayor Johnson began his discussion stating there is a three prong approach for the commission
addressing community needs with issues involving Human Infrastructure. Number 1 is this
commission is an advisor to our Police Department and how the Community Policing is working
within the community. He believes there needs to be interaction, 2 way communication between
the community and the police. Sometimes the Community loses site of the impact of Human
Infrastructure needs because we concentrate on public improvements... brick and mortar type of
issues. However, this commission should be a good representation of the community and can
address the Quality of Life issues and interact with our neighborhoods, partners, schools, and
other agencies dealing with social issues.
The second task is to bring to the attention to City Officials what the community is saying, you
would eyes and ears for officials and the community. Hopefully the commission will hear from
our seniors, youth, businesses, . . . Furthermore, this will help prioritize issues.
The third task is involving the volunteerism within Yorkville. At this time, the community has
met this challenge and this can continue to grow with your help. Government's have been asked
to more with less and this creates challenges with finding funds. However, partnerships along
with community organizing have become priorities to request funds from foundations and other
sources. The commission can help identify sources and help with promoting volunteerism.
Furthermore, the commission can address the needs of the community by receiving input from
citizens through their meetings.
Chairman Peters asked if the commission is a fact finding group and the response was no but you
are a liaison to the Public Safety Committee. Chief Graff said the members should not go out
into the community doing surveys but can help the police identify issues and assist with
development& review of surveys. At this Time Chief Graff gave a brief overview of the
Community Policing project and philosophy.
There was a general discussion by members to get to know each other and discuss their
involvement with other agencies or organizations. Chairman Peters discussed briefly the
Freedom Center project which provides for a teen center on Tuma Road in Unincorporated
Yorkville. D. Trumble explained the Prevention Intervention Program which is a community
group organized through the schools to address prevention & intervention programs. The
discussion focused on concerns about things to do for youths between 12-18 yrs old. At the end
of the discussion the members agreed to request a presentation about the COPS Problem-Solving
Partnership Grant focusing on family violence and the Pinewood Resource Center. Chief Graff
agreed to provide a presentation at the next meeting.
Motion by W. O'Hare to adjourn the meeting, 2nd by R. Kahle, Motion passed.
Meeting adjourned at 8:00PM.
Minutes prepared by Chief Tony Graff