Human Resource Commission Minutes 1998 10-01-98pct-30-98 15 : 12
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City of Yorkville
HUMAN RESOURCE COMMISSION
111 WEST FOX STREET
SUITE 3
YORK V ILLE, 11. 60560
Minutes for October 1, 1998 Meeting
The meeting was called to order by Cu-Chairman Luann Peters at•5:45PM.
Members present:
Co-Chairman Luann Peters, Co-Chairman Doug'['rumble, Wanda O'Hare, Diane T.ento-Reidy.,
Rise Kahle, Robert James, and Chief'Forty Grafi.
Guests:
Linda Miller. Kendall-Grundy Education Service Network
Chairman Peters introduced the Guest. Linda Miller.
Motion was made by D. 'Tumble to approve the September 8, 1998 minutes as presented, 2nd by
R. James. Motion Passed
Committee Reports:
1.City Liaison-No Report
W. O'Hare asked Chief Graff about the Attempt Child Abduction bulletin from the SheriffsDepartmentandiftherewasanyupdatetobereported. Chief Graff said there was no update at
this time and he explained the bulletin to the other members.
New Business:
A presentation by Linda Miller reference to the Problem-Solving Partnership ITS Dept. of Justice
OPS Grant tin- Family Violence and the Pinewood Resource Center.
Linda provided a four page handout which encompassed her presentation. (See attached handout)
The Commission then began a process called Worst Fears/Best TIopes which was facilitate D.
rumble with the assistance of L. Miller.
The results of the process are attached and a draft of the Mission Statement was written by 1).
Trumble.
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Page 1 01'4
The Yorkville Police Department
COPS Problem-Solving Partnership Grant
Back round: unique
Traditionally, police have handled each incident or call for service as a separate and
used toc
ccurre
prenc .
Sincc the mid-1980s, communities of all sizes and policing agencies of all types
solving
approach to address an endless variety of problems. From these
emisougt
has
t becolomtn the
e r that
problem-solving is critical to the success of community policing.
problem-solving approach that commutitichtvused
n recent years form partnership
between the police department and community partners to identify specific prohl,ems around the issue of
domestic violence and develop responses to those problems.
The Yorkville partnership:
The partnership
consisted of the Yorkville Police Department/Cityitt
cGrundyc Kcndallrkville,
l('
c>l uics Regional°
lilt
and Tillman Services, and the Education Service Networkr
Office of Education. It was the responsibility of the partnership to develop a workin__ arrangement for
carrying out the grant. Two boards were to be formed to assist in the process
1 ) the Problem Advisory Board — responsible for hiring staff and program development, and
2) the Executive Board—responsible for settling disputes and approving expenditures.
The Problem-Solving Process— SARA Model
Scan
Identifying & Selecting a Problem
Service Calls, Police Records, Community Surveys,
Community Meetings
Analysis
Review Community & Police Data
Prioritize
Response
Develop-Community & Police Response
Plan & Implement
Assess
What changes have taken place?
How is the problem different now?
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Page 3 of 4
Supervisory responsibilities over another partner's staff generally create implementation problems
indicator-- misunderstanding due to lack of clearly defined roles and responsibilities)
Both internal and external factors influence the effectiveness of the partnership (example: asCOPSofficersweregivenmoreflexibilitytoscheduletheirtime, it.became apparent that training was.
needed in time management and they needed strong
administrative support beyond jstsayi gjust
x
could determine their time & priorities. External factors such as the sellingapartment
impacted the partnership and the grant as partners became focused on a resource center rather than the
SARA model)
Technical assistance on a grant is better in the beginning than in the middle.
The.following views were expressed by program .stff and organi:ativrr directors.and were part erf a
survey completed prior to July. Changes in staff and the grant focus were made following the ('OP'.S'
ConferenCe.
Benefits as a result of the partnership:
Program statT:
Our officers are more interested in our partnership with Human Services & are beginning to
understand the benefits of working together.,both for us, I luman Services, & the community.
We are able to socialize with local youth better, we arc becoming more personable.
The Yorkville Police Department has been given a chance to meet and communicate with the youth.
Directors
ESN is gaining credibility in the community of Yorkville & Kendall County.
The Yorkville Police Department learning about the role of human resource person. Also their
perception of our role when we respond to a crisis.
A more active relationship with both partners is developing a foundation for other collaborative
efforts. Again. more active relationship wfl.. Miller is very helpful.
Unanticipated negative impact as a result of the partnership:
Program staff
a Personnel & staff in my organization not sure of my role, position with the grant.
The fact that hardly no one knows we arc in the community.
Misunderstanding & miscommunication reared its ugly head.
Chanzes in the community:
L People now have a place to go for any problem or help they need. Officers are now able to direct
people & make referrals.
At-.)-' Better understanding between partners.
The awareness of what a Resource Center is & its value to citizens.
Staff have better understanding of problems people are having in the target neighborhood, which
has led/is leading to researching other populations/neighborhood based problems and solutions
leading to solutions.
Z} Some youth arid adult residents are showing comfort utilizing what the center has to offer.
Yorkville Human Resource Commission
Worst Fear/Best Hope Presentation
by Doug Trumble
Linda Miller
October 1, 1998
Worst Fear
X We will not be able to complete something.
X This committee will have no impact on the community or human
relations, but rather, it may disintegrate into a complaint session.
X We will not be able to complete something because of political
pressure or road blocks.
X We will argue and disagree and accomplish nothing.
X We will fail to recognize and work on a community need.
X We will get stuck in single event issues, problems. We try to change
the world and save everyone but save none.
Best Hopes
X To make Yorkville such a wonderful place to live that people will be
wanting to move in, and businesses will want to locate here, and
parents will love it as a place for their children to grow up.
X Have a feeling of accomplishment and see our project through. Build
a sense of community with the people of Yorkville. And have a place
to go to get to know those people.
X That our group makes a positive contribution for the established
community and its newcomers.
X That the committee follow through to completion projects that will
make Yorkville a better place to live.
X That we impact Yorkville in a positive way to make it a better place
than it was before the committee started.
X We are recognized as an asset/resource the community, police
department, and to the decision makers.
X The commission will work as a cohesive unit, looking at what is best
for all citizens of Yorkville.
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Yorkville Human Resource Commission
Worst Fear/Best Hope Presentation
by Doug Tremble
Linda Miller
October 1 , 1998
Worst Fear
X We will not be able to complete something.
X This committee will have no impact on the community or human
relations, but rather, it may disintegrate into a complaint session.
X We will not be able to complete something because of political
pressure or road blocks.
X We will argue and disagree and accomplish nothing.
X We will fail to recognize and work on a community need.
X We will get stuck in single event issues, problems. We try to change
the world and save everyone but save none.
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ct-30-98 16 : 42
Purple Stuff
X Achieve one good thing for Yorkville.
X I can contribute.
To make Yorkville a better place to live, must follow...
X Deal with growth and bring things together.
X Would like to do one great thing.
X Has children and wants a safe community. Wants to be involved.
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