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Human Resource Commission Minutes 1999 06-03-994f Human Resource Commission Meeting Minutes June 3, 1999 Members present LuAnne Peters, Doug Trumble, Rose Kahle, Diane Lento-Reidy,Bob James, Sylvia Kurtz, Chief Tony Graff, Mayor Art Prochaska and Wanda Ohare (arrived 6:41pm). Co-Chairman Peters called the meeting to order at 5:55pm. Motion made by Trumble, 2nd by Lento-Reidy to amend the agenda to include a Mayor's report and to placed first on the agenda starting tonight. Motion approved. Request to update the mailing list to include the new member and to match the format by the City, which includes to expiration date. No citizens present Motion to approve the minutes by James, rd by Kahle, Motion approved. Mayor Prochaska's report started with discussion on the new city web site and he request,to have all minutes approved before release to the public. The City Council now will accept minutes at the council minute and all city boards will approve their minutes. All minutes need to be approved before releasing to the public. The next topic discussed is a Millennium Project. The first idea is a time capsule at the new City/Police building site. Kahle stated there is a time capsule located in theCityPark. The Mayor has asked Kathy Farron to assist with the project. The 2" d idea is to place brass type plagues inside the new city/police building. Look for historic information of city officials including the Bristol and Yorkville officials and then when the United City of Yorkville combined both towns would be on a third plague. Another plague could display the mayors and also find photographs of officials to display. Peters asked where you would locate the plagues in the building? The Mayor said maybe in the entry way or city council chambers. He thought to start reviewing this idea and look to have a recommendation before next year's budget April 30, 2000. Another question was asked about when time capsules are opened or have a date to open. Unknown at this time and the Mayor asked Kathy Farrontolookintothisissue. The Mayor would like the committee to be an on-going project. Kahle asked about the bi-centennial books, which was published over ten years ago and the city still, has a few copies left. Various other historic project such as street names and why they were named. Part of the Human Resource Commission mission is to keep people involved in the community. Kurtz stated maybe we could interview people with historic value and capture their interview on video. Discussion about how to do a time capsule project, contact social groups, service clubs, and other organizations in Yorkville. Mayor stated on another note is organizations who pick up donations in the city, such as Amvets, VietNow Viets... So maybe we should organize a list of donations or Kendall County Pantry needs. Discussion continued regarding a local organization. Lento-Reidy stated we should look into clothes for women returning to the work place and assist the pantry with their program. Peters stated what do you want from us and how to handle this situation. Trumble asked about the Food Pantry board and Peters stated there is a board and the consensus was to invite the pantry board to the meeting. Discussion continued about helping people out who have had a tragedy/emergency, which drastically effects their lives. At this time, there is no formal organization or policy in place. The Mayor remedied the commission about the groundbreaking ceremony on June 4th at 5:30pm at 804 Game Farm RD. Discussion about the Game Farm House situation after the police vacates. The Mayor requested this to be on the agenda tonight at the committee of the whole meeting. The idea is to assist with the move and the city would give the costs of demolition. Kurtz asked about placing an item from the Game Farm House in the new building or maybe historic photographs of the site over the years. Committee reports: A. Census 2000 update-no report B. Safe Healthy Student Initiative/Federal Grant partnerships proposal Trumble started the discussion about the grant. Trumble passed out the summary of the grant and the comprehensive plan in regards to prevention and intervention programs in the Yorkville School District area. The amount requested is $966,000. The primary partner is the school district and secondary partners are Yorkville Police, Kendall County Health and Human Service, University of Illinois/Chicago, juvenile justice officials. Further discussion was the explanation of the P.I.P. (Prevention Intervention Program) committee. Peters says this is very impressive. Tumble talked about the grant process and goals and objectives which is outlined in the document presented. C. Graduation ride-along programs were discussed where coaches, teachers, and CPA alumni ride with the police during the graduation weekends in June. This will assist the police with relationship when there are home parties or other special events. D. 1998 Annual Police Report was presented and discussed by the commission. Next year we will add more narrative reports including our partner projects. OLD BUSINESS: 1. Transportation Grant Update for year 2000—no discussion too early to apply. 2. Yorkville Recreation Department-No report, Chief Anton L. Graff needs to write the letter to the Recreation Board requesting their involvement. 3. Collaboration agreement between School District & City for web site— Update No formal report waiting for the attorneys to finish the final language changes in the agreement. The work should begin within the next 10-15 days. 4. Ameritech Crime Prevention Service Award nomination-Update Peters completed the application and the person nominated was the President of the Citizen Police Academy Alumni Patricia Auberry. NEW BUSINESS: 1. The Studs Terkel Humanities Service Award A package was delivered to the Mayor and passed onto this commission for review. The commission felt there wasn't enough time to finish the application or the ability to find the right person as requested through the selection criteria. We will try to find out who started the Lyon Farm project, which can be a good candidate for this award for next year. ADDITIONAL BUSINESS: Discussed the next meeting date and re-appointments of Rose Kahle and Robert James. Both stated they would like to stay on for the new appointment which is three years. The next meeting will be August 5th and there will be no July meeting. Rose Kahle will lead the meeting. Motion to adjourn by Lento-Riedy, 2" d Ohare, Motion approved. Meeting adjourned at 8:05pm. Minutes prepared by Chief Anton L. Graff