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COW Minutes 2005 02-01-05 Page 1 of 9 APPROVED 3/22/051 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE City Conference Room Tuesday, February 1, 2005 - 7:00 p.m. In Attendance: Citv Art Prochaska – Mayor Harold Martin – Chief of Police Valerie Burd - Alderwoman Tony Y Graff – City Administrator Paul James - Alderman John Wyeth – City Attorney Alderwoman Wanda Ohare Traci Pleckham – City Finance Director Richard Sticka – Alderman Bill Dettmer – City Code Official Rose Spears - Alderwoman Bill Powell – City Treasurer Larry Kot – Alderman Joe Besco – Alderman Guests Attorney Dan Kramer Randall Arendt Lynn Dubajic – YEDC Dave Waden Alan Brauer – Land Vision Tim Winter – Pasquinelli Development Harold Oliver Mike Schoppe – Schoppe Designs Mason Oliver Mark Baker John & Sue Rosenwinkel Brian Ratajczak, Spaceco, Inc. Hugh Robinson – Tri Land John Philipchuck - MPI Properties Richard Young – Kimball Hill Homes Dean Wolford Kathy Farren – Kendall County Record (Residents of Eldamain Road & Galena Rd. who did not have opportunity to sign in— waited in Council Chambers) The meeting was called to order at 7:00pm by Mayor Art Prochaska. PUBLIC HEARING: None PRESENTATIONS: 1. PC 2004 -21 Anderson Farm – Concept Plan Richard Young of Kimball Hill Homes introduced Randall Arendt, conservation planner, and the presentation of the plan for the Anderson Farm located along Rt. 71. He emphasized the importance of preserving the trees on this property by clustering lots. Page 2 of 9 Mr. Arendt then spoke and stated it will be impossible to utilize a conservation design if they are locked into the current zoning ordinances. He suggested adopting a conservation PUD and create a new forest overlay district. This would require settling on a density and allowing the lot sizes to vary. He then gave a Power Point presentation that showed developments successfully built around existing trees in other states. He invited City staff members to walk the property to get a feel for the site and to understand the critical nature of saving these trees. Mayor Prochaska suggested the Plan Commission also walk the site with Council members and then have this plan return to the Commission for further review. Following the slides, Mr. Arendt asked for comments or discussion. Alderman Sticka said that he wanted to avoid any situation such as that in Countryside where common land is now being claimed through adverse possession. He also felt that the density needed to be reconsidered. Alderman Kot stated this property is zoned estate and he would like to see bigger lots. Mr. Arendt replied that estate lots would destroy this forest. A more creative plan and a lower density one was suggested by Alderwoman Burd. The Mayor added that he would like to preserve the woods and also make it accessible to the public. Mayor Prochaska asked Mr. Arendt and Mr. Young to work with City staff regarding this properly. This presentation and discussion concluded at 7:35pm. DETAIL BOARD REPORT (BILL LIST): The following items were questioned /discussed: 1. Mayor Prochaska referred to page 24, "National Association of Cities, 2005 Dues ". He felt this membership was no longer necessary and asked Ms. Pleckham to remove it from the bill list. 2. Page 1, AMG building permit cancellation refund: Ms. Spears said she felt that some administrative costs should be recouped from this refund. Mayor Prochaska said the check had just been received and no work had yet been done. It was decided that the Administration Committee should consider a policy for future situations. 3. Page 8, payment to Gail Denton. It was noted that she would be paid for actual attendance at the meetings, but not for transcription of minutes. 4. Page 27, item on 1 -21 -05 should be snippers, rather than sniffers. 5. Page 34, SBC Global payment was for a phone installation in the Police Department detective room. 6. Page 4, Blue Cross /Blue Shield, $55,000 is a monthly payment. The list will be moved onto City Council for next week. Page 3 of 9 ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA: Mayor Prochaska asked for any comments on any of the listed items and the following were discussed: #7: It was noted that Kylyn's Ridge is different from Kylyn's Crossing #4: According to Alderman Besco, the proper procedure was not followed in regards to the Faxon Road extension and this has now been rectified. In addition, not all property owners have joined in on this extension and are still in negotiations. If it is desired to use MFT funds, a resolution must be passed and in the future, all MFT must go through the Clerk's office. (Originally, this project was slated to be developer - driven rather than using MFT). MAYOR: 1. Coffee with the Mayor: February 5 th at St. Joseph's Cabinetry The Mayor noted the date and place for the next Mayor's coffee. (Moved forward in agenda to Economic Development, item #1) ECONOMIC DEVELOPMENT COMMITTEE: 1. Request by Property Owners at Eldamain and Galena for Comprehensive Plan Revision — EDC 1 -20 -05 Attorney Dan Kramer explained that this matter has already been before EDC. Nine of the landowners representing 8 farm families were present and they own almost 900 acres that are adjacent to the City. They are requesting EDC and Mike Schoppe (or other planner), to review the current comprehensive land plan near Galena Road. They wish to maintain the major intersections for commercial uses. These landowners have been contacted by residential developers, however, they are not necessarily selling their properties at this time. Mr. Kramer stated that some of this area is not buildable and is a great opportunity for open space. The land near the asphalt plant is more suitable as open space and would also serve as a buffer for residential. He said that it is in the City's best interest to develop these properties to recapture some of the fees for the sewer interceptor. At this time they are simply asking the City to review the plan, but emphasized that the intersection of Galena and Eldamain holds strong commercial value and must be preserved for that purpose. Mr. Kramer said there is no urgency for the landowners, however, they do wish to know the processes involved. Mayor Prochaska recommending taking a comprehensive look at the plan and not in a piecemeal fashion. He suggested putting it in the budget to review the entire northeast quadrant of the plan. He will ask staff members to prepare a proposal for the budget and also to revisit the Beecher Road realignment issue. In addition, Mr. Kramer suggested earlier discussions for the interceptor. Page 4 of 9 This discussion concluded at 8:15pm. MAYOR: (taken out of order) 3. Ordinance Approving a Tax Increment Financing Redevelopment Project and Plan for the Proposed Tax Increment Redevelopment Area This is a project that went through a joint committee and meets the qualifications of- and creates a TIF. This does not include a development agreement that would have to come before the City Council. This item moves to City Council next week. 5. Countryside Center TIF Alternate Revenue Bond BINA order This order announces that there will be a public hearing for a TIF on February 22 at 7pm. This will be by consensus. The Mayor outlined the procedure as follows — when the City Council passes this, there is a 30 -day period. If 455 persons sign a petition and take that to City Council, the measure would go to a vote on a referendum for the issuance of bonds. This item goes to City Council on consensus. ECONOMIC DEVELOPMENT COMMITTEE (taken out of order) 3. PC 2001 -06 Grande Reserve Units 10 and 11– Preliminary/Final Plat EDC 1120105 The final plats were presented for units 10 and 11 ( townhomes) south of the Burlington Northern tracks and east of Kennedy Road. The Plan Commission and EDC recommended approval. These plats will go to City Council for consideration 4. PC 2004 -24 Caledonia – Final Plat – EDC 1120105 Alan Brauer of Land Vision and Brian Ratajczak of Spaceco, both representing Inland, brought the preliminary PUD for Calendonia. Mr. Brauer said this plan was before the Plan Commission two weeks ago where it was approved. It is a mix of homes and townhomes. This moves to City Council for consideration of the final plat. Page 5 of 9 S. PC 2004 -14 Swanson Lane Estates — Preliminary /Final Plat — EDC 1120105 This plat was approved by Plan Commission and EDC. Alderwoman Burd asked about the 2 lots near Boomer Lane and Blackberry Estates that were thought to be slated for annexation to the City when they became contiguous to City property. The property owner could not find any language to that effect, however. Attorney Wyeth will research. It was agreed that extra care would be taken to ensure that all necessary language is in future agreements, regarding such issues. The Swanson Lane Estates will move forward to the City Council. 2. Amendment to Building and Zoning Code Addressing Maximum Height and Building Materials — EDC 1120105 Alderman Sticka said that the Fire Department had written a letter in support of additional building height. Ms. Spears expressed the opinion that the City should make sure that all codes are up to par and that the Fire Department has the proper equipment such a ladder truck. She also noted that although Fire Chief Hitzemann said the codes were ok, two other fire personnel thought some additional details were needed in the codes and that ladders were needed. She felt more o inions should be considered. She cited a Fire Department letter of January 13 , 2005 that stated they had no vehicle to support the increased height of buildings. She said Mr. Dettmer met with her and addressed many of her concerns. She also asked if the increase in heights applied to business districts only or residential ones as well. Mr. Bill Dettmer then addressed the group. He reviewed the reports pertaining to the height issue. One issue is "stories" vs. "actual height ". The zoning ordinance considers feet, while the building code considers stories. Mr. Dettmer said he will conduct a fire protection seminar in March or April at City Hall and will invite neighboring communities. Mr. Dettmer recommended 14 feet per story in Yorkville's high -rise code, however, the City can use fewer -such as 12 feet. A written escape plan is also required. It was also noted that there are mutual aid agreements in effect. Alderwoman Burd noted that Tom Lindblom of the Fire Department said ladder trucks are actively being pursued. The fee structure that was adopted by the City Council will allow the Fire Department to purchase these trucks. It was noted that having ladder equipment would greatly improve the ISO (Insurance Service Office) rating of the Fire Department. The Mayor added that the City has 3 more water towers that will contribute to a better ISO rating. He said that medical type office buildings and senior housing with additional stories, were being looked at. The Mayor summarized that the zoning code would be limited to 72 -80 feet tall and the number of stories will be reduced from 7 to 4 stories. Page 6 of 9 This matter will go to City Council for consideration. This discussion concluded at 9: 1Opm. MAYOR (out of order) 2. South Comprehensive Land Use Plan Update — Plan Comm. 11110105 Mike Schoppe was present with the revised Comprehensive Plan. Mark Baker of Schoppe Designs detailed the minor modifications made from the plan shown in December: 1. Added a retail node at Rte. 126 and Ashley Road 2. Added neighborhood retail at Rte. 126 and Grove Road 3. Expanded office, research and industrial use near Rt. 71 and Prairie Parkway 4. Modified Willman property to suburban land use category 5. Modified transitional area at Rte. 47 & 71 6. Updated land use acreages 7. Added new category "Special Study Area" to remain flexible until further evaluation pending water, soil studies. He stressed that consultations with YBSD and Fox Metro be made regarding these areas. 8. Maintain boundary for Yorkville in relationship to growth from the south. He then opened the floor for discussion.. The Prairie Parkway was noted as having limited access. Caton Farm and Route 47 will become a major intersection and perhaps office /industrial would be appropriate for this site. Alderman Sticka suggested the City needs some manufacturing or other similar uses which add to the tax base, but do not fill the schools. Mayor Prochaska stated that the Council now has the opportunity to decide if Yorkville will become a business community or remain a bedroom community. Mayor Prochaska noted the changes he would like to see: 1. Special Study area enlarged 2. Show office /research/industrial to the south 3. Show Rte. 126 & Ashley commercial on map After a lengthy discussion, it was decided to move this plan to City Council for a vote on February 22 °d 4. Ratify Library Expansion Project — BCA Contract The contract for the library expansion will be moved forward to the City Council as a resolution. Bonds have not been sold yet, however, there is money available in a bank account. Page 7 of 9 This agenda item will move to City Council, however, not the consent agenda. 6. Facade Committee Appointment Mayor Prochaska announced the appointment of Lynn Burks to a 3 -year term on the Fagade Committee. This is effective May 1 It was noted that she is a member of the Kendall County Historical Society and also a School Board member. This appointment will go to City Council for approval. AD HOC TECHNOLOGY 1. Council Chambers Sound System Quote —Adhoc Tech 1119105 This quote is to upgrade the current sound system and also provide assistance for the hearing- impaired. It will also include a microphone on the side where the staff sits during meetings. Ms. Ohare noted that the current system does not allow for lines to be added -it must be upgraded. This system will also assist the minute - takers to capture all the sound. This item moves forward to the City Council consent agenda. PUBLIC WORKS 1. Resolution Authorizing a Representative to Sign IEPA Public Water Supply (Radium Compliance) Loan Documents and 2. Resolution of Intent Regarding National Flood Insurance for IEPA Public Water Supply (Radium Compliance) Loan Both of these items pertain to the IEPA loan project to become radium compliant. This loan will be used to build the last water treatment plant which will be on Tower Lane. The Mayor was designated as the signing representative. Attorney Wyeth noted that the flood insurance is necessary before the work can begin. These matters will go before the City Council on the consent agenda. 3. Dump Truck Purchases — PW 1124105 Alderman Besco stated that 2 trucks are in the budget and should be ordered for next year. The money will come from the capital funds. This moves to the Council consent agenda. 4. Storm Water Software and Training — PW 1124105 Purchase of this software was recommended by Joe Wywrot to bring his department up to standard. He chose the least expensive package, however, training is in Page 8 of 9 Denver. Alderman Sticka commented that the flow of stormwater is a very difficult thing to compute and the selected package is a very good one. This will go to the consent agenda. PUBLIC SAFETY 1. Request to Purchase a Detective Vehicle — PS 1113105 Funds for this vehicle were approved in the revised budget. The vehicle is for the Detective Division and was part of a State bid. This moves to the consent agenda. 2. Speed Trailer and Speed Monitor Sign Costs — PS 1113105 Mayor Prochaska noted that this matter would require a super majority vote. This equipment would be purchased at the end of the fiscal year. This will go on the consent agenda and is subject to available funds. 3. Request for Approval of Employee's Degree Programs for 200512006 per Section 8.6 of the Employee Manual — PS 1113105 This was a listing of employees currently enrolled in degree programs and was for approval for them to continue, subject to fund availability. This moves to the Council consent agenda. 4. Dictaphone Purchase — PS 1113105 This purchase requires a super majority vote and is included in the revised budget. The equipment will allow more than 1 person at a time, to use the dictation equipment. This item will move to the City Council for a vote. 5. Request to Purchase a Digital Video Recording System for Squad Car — PS 1113105 The current system in place is VHS that must be manually turned on. The replacement equipment is DVD (admissible in court) that activates when the lights are turned on and is a continually running system. This request moves to the Council for a super majority vote since it is a single source bid. ADMINISTRATION COMMITTEE No items. Page 9 of 9 ADDITIONAL BUSINESS Alderman Sticka inquired about signage in Country Hills. Rose Spears introduced guest Dean Wolford who will be running for alderman in Mr. Kot's ward. She also introduced him to the committee members. Mayor Prochaska said the after the next C.O.W. meeting he would like to prioritize all questions pertaining to the goals which were previously set. As there was no further business, the meeting was adjourned at 10:25pm. Minutes transcribed and Respectfully submitted by Marlys Young, Minute Taker PLEASE SIGN IN - MEETING: DATE: r�►-r,04- I NAME STREET .A►DDRES CITY At" B2AItiEQ 57 � &FA rzLES l � f RJ �Sy TYI ?�l U ST 0ur7e //i Oz�v /oprne�f cyr� P I ��olr�►1os'eh�., Ke.( f 3o2- ;�t�ev,� a-+J PATA UG VV- �� �� w ��,� Ro §m -7 c. sup r a f0l l G e,-r - AKKUILC( 'A 4, ef