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Library Board Minutes 1986 07-86uiy _._, iciao V rf et nr w as called to cr5er 21. 7:2 }y Oaf: :rC C , ':-resdent er. at the Yorkville Public Library . 1 Call r.e roll was called by Mary L . llis-Smith , Secreta:-y , iro-Terr - nd ouorurr, was established . Fresent were Board Members : Hayden, Manthei , Stewart , Tronc and Ellis-Smith ; Librarian Thomas; and Payor Davidson. bsent were : Skinner and Olson . Mir:uLes Minutes of the June meeting were read by Tronc . Stewart moved and Hayden seconded that the minutes be approved as read . Motion carried . Treasurer' s Report The tills were presented by 4ayden and discussed . Manthei moved and Stewart seconded that the bills be paid es presented . L roll call vote showed the motion carried. Hayden presented the financial statement w}-ich showed a total end balance of U7,656.02 and reported that the auditor is in the process of checkinv the books . Ellis-S-ith moved and Manthei seconded t' at the report be accepted and fled for audit . Notion carried . y City Council Representative Small arrived at 7: 35. Librarian' s Report The report showed an increase of 351 in circulation over June of SGC end the acouisition of 111, adult and 33 juvenile books . t acul7, Ad 10 juvenile records and cassettes . The sesquicentennial quipsnow was very well received . Mr. end Mrs . Gordon Campbell presented the library a Singer electric typewriter. A "Happy Birthday tc Yorkville" party was held for preschoolers . Librarian Thomas attended a farewell recognition dinner for Dr. Earold Scholle; a board meeting to greet Dr. Jake Broncato, the new Yorkville Superintendent of Schools ; and a BOLS meeting on "Interlibrary Loan Procedures ." WCC will sponsor an inservice workshop on "Basic Skills Volunteers" on August 7. BOLS Report Ellis-Smith reported that automation cc-ordinator L;.'man :Newton had resigned and that a Youth Services Consultant will also e tired . Errors and ommissions insurance policy information will he sent to rnenber libraries. Tederal auditors will be visiting the System and r:ember libraries who received LSCA Title I and III grants . Project Plus monthly payments will begin in July and libraries will he billed directly by Baker and Taylor instead of by Burr Oak starting in July . :ietir terms of libraries or the BOLS board were drawn by lot . J';ew officers nominated and elected were : Curtis Brandt of Bradley for President ; Mary E. Fills- Srnitr_ of Yorkville for Vice-President ; Karen habat of New Lenox for Secretary; and Robert Culver of Homer for Treasurer. Committee Reports City Council- Representative Small suggested that the dedication of library bp held soon. Discussion followed . Trona moved and Hayden conded that the dedication be held on September 27. Motion carried. The planning committee will be Hayden, Ellis-Smith and Manthgi. if n H V..L 1? i _ C.. e 1 . _ }.s at P C rl..p at t`:e Au-t:st F, le _.. C:—)un1 I'. 1-1 "e . EJt for ..:. _ .. -, • . .. cr also indicated that he will try to Erpcint arirgt ;er .'marc r'4mLer ltrjr. thirty days. Hayden reported that tr:e float in the sesouicehtehhial parade won E second place trophy in the orgar,izat :on division . She Basked that a thank-you letter be sent to Lavid Matlock for his help . Thanks co to Hayden and T`anthei for their efforts as well. The total float expense was Z:Ci: . cl . Old B-Js1 ness Policy packets were given tc those who had not received them. A discussion was held about the Beth Horner storytelling program and w orkshop to be held in November. N,anthei moved and Stewart seconded that the Yorkville Library Board donate '0.00 to the Cultural Arts Ccrr:ittee toward one program and one workshop to be held on Saturday, iovember E . A roll call vote snowed the motion carried. i?ew Business The fifth annual book sa le will be held on August R and c at Countryside . Proceeds will be put towards the purchase of a new vacuum. The survey taken in tr,e spring- showed the highest pe-cent of those responding ( 20<c ) preferred the library he open additional hours on Tuesday evenings . Ellis-Smith moved and Psyder_ seconded that the library to open additionally on `Tuesday evenings starting in kugust and that the Tuesday evening usage Ye evaluated after six months . motion carried . Storage space is becoming too small and Librarian Thomas asked the card rremters to consider more shelving or movie,-_ some materials to the loft. Mayor Davidson reminded the board that for insurance purposes the value of contents needs to be upgraded by X5,000 increments when necessary . Hayden showed examples of library letterheads b ,,ing considered. Librarian Thomas showed an example of the "keepsake" coloring books to be used as prizes for the summer reading program. Adjournment Hayden moved and Stewart seconded that the meeting- be adjourned. Motion carried and the meeting was adjourned at e : c0. Mary E. Ellis-Smith Secretary, Pro-tem