COW Minutes 2004 11-16-04 Page 1 of 10 [APPROVED 2/8/2005
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
Council Chambers
Tuesday, November 16, 2004 - 7:00 p.m.
In Attendance:
Cit-V
Art Prochaska — Mayor Harold Martin — Chief of Police
Valerie Burd - Alderwoman Tony Graff— City Administrator
Paul James - Alderman Traci Pleckham — Finance Director
Marty Munns (7:50pm) Eric Dhuse — Director of Public Works
Richard Sticka — Alderman Kelly Kramer — Representative of City Attorney
Rose Spears - Alderwoman Anna Kurtzman - ICCI
Larry Kot — Alderman Laura Brown — Executive Director,
Joe Besco — Alderman Parks & Recreation
Guests
Rob Melekus — WSPY Lon Korondan - Yorkville
Gary Golinski - Yorkville Bill Bloch - Danville
Larry Kingston Union Bank Nancy Wilson — Yorkville
Stan Free — Yorkville Jackie Allison — Yorkville
Al Dubajic — Bristol Gary Michelson — Yorkville
Roger Blomgren — Yorkville Ralph LeGrand — Yorkville
Jim Menard — Oswego Don Duffy — Yorkville
Ben Moe — Yorkville Thomas Egler — Yorkville
Don Hamman — Plano Todd Greer — Elmhurst
Jackie King — Bristol Melissa Maye — Yorkville
Michael Crouch — Yorkville Bill Kingery — Yorkville
Denise Clementz — Oswego Cheryl Evans — Yorkville
Bruce Sperling — Yorkville Sue Sperling — Yorkville
Charles Nelson — Yorkville Martha Price — Yorkville
Janet Hissong — Yorkville Randy Vulik (sp ?) — Yorkville
Greg Clementz — Oswego Jack & Sharon Keck — Yorkville
Craig Coffey — Yorkville Michael Burks — Yorkville
Clayton Marker — Yorkville Vince Paparozzi — Oswego
Chad Pannucci — Oak Brook Andrew Fitz — Oak Brook
Paul Malohn — Yorkville Peter Huinker — Yorkville
Phil Stuepfert — Yorkville Drew Daniels — Hillside
Joe Roberts - Plano
(See guest list for addresses). Some others present did not sign in.
Mayor Arthur Prochaska called the meeting to order at 7:05pm.
There were no Public Hearings
Page 2 of 10
PRESENTATIONS:
1. PC 2004 -21 Anderson Farm Concept Plan &
2. PC 2004 -22 Challey Farm Concept Plan
Items continued to next C.O.W.
3. Parks Master Plan Draft — Update by Mike Schoppe
This is an update of the Parks Master Plan. Laura Brown said there was an overlay
of bike paths, incorporated proposed parks and new park developments. The Park
Board has reviewed and recommended to accept.
Moves forward to City Council next week for consideration.
DETAIL BOARD REPORT Bill List):
Alderwoman Spears had questions regarding the following bills: answers in italics
1. Page 9, item 2, Panera Bread certificate $40
Item was get well present for City employee
2. Page 9, item 13, Subway lunch $52.94
Lunch for City comprehensive land planning meeting on October 28
3. Page 15, Water Operations, $255
Pipefitting for City truck
4. Page 18, Juvenile Program training, $75
PTI test for juvenile officer certification
5. Page 29, Police tires rotated, $327.16
Tires purchased & rotated for M -12 Expedition
6. Page 31, YEDC annual meeting, $90
Mayor, Finance Director & City Administrator attended annual meeting,
City is member of YEDC
The bill list moves to City Council for passage.
ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA:
1. Assist First Time Homebuyer Down PaymentAssistance Program
No discussion
2. Nextel Contract and
3. SBC Long Distance Contract
Alderwoman Spears requested copies of all plans offered and evaluated and also a
list of the City employees who need phones. She also questioned the long distance
charges. These are charges for the land line phones. Administrator Graff noted the
following: there is a $10,000 discount for the Nextel plan and long distance service
is also covered in this plan. The Mayor stated that the staff is continually trying to
i
Page 3 of 10
reduce phone costs. Ms. Spears asked to vote on the three consent agenda items
individually.
owed to t
The items will be m he Administration committee.
MAYOR: (Items discussed out of order)
4. Deuchler Construction Services Contract for Rob Roy Creek Interceptor
Kelly Kramer stated her office had been in contact with the Sanitary District and
that the Rob Roy Interceptor contract should be awarded to Glenbrook Excavating
and the alternate material of fiberglass was also recommended. However, a letter
had been received from Walter E. Deuchler Associates who suggested the use of
PVC. The Sanitary District also concurs with the use of PVC. A recommendation
from the Council was requested in order to award the Glenbrook Excavating bid at
the next City Council meeting.
Ms. Kramer also spoke with the City Engineer who was supportive of either
material. Philippe Moreau of Walter E. Deuchler Associates stated that the Hobas
pipe will meet the specs, however, it will require vigilance in the installation
process. Mr. Moreau said an on -site person would be present to assure proper
installation.
This moves forward to City Council for consideration.
Z Risk Management Annual Insurance Coverage
Bill Bloch from Illinois Municipal League Risk Management Association (Chubb
Insurance) was present to provide details of his company's plan. He noted that the
City had been with his association since 1999 and that 741 municipalities in Illinois
participate in his program.
He briefly compared his plan to that of County's who gave a presentation the
previous week. Mr. Bloch's organization has no deductibles on any liability
coverages and over the past 4 -1/2 years, the City has had what would be $8,000 in
deductible claims. His company has a 2% early pay discount and there is a current
deadline of November 19 Ms. Pleckham had requested an extension to allow
some time to discuss the offer.
Mr. Joe Roberts of Caywood and Associates was also present to answer any
questions pertaining to a presentation made on a previous date.
Alderman Sticka said one issue he was aware of, was the difficulty in reaching
Chubb personnel. Chief Martin also said he had had difficulty in contacting
particular persons to assist him.
Page 4 of 10
Mayor Prochaska ascertained that any sewer backup would be covered by Caywood.
The City is currently pursuing compensation from Chubb regarding a sewer backup
on Naden Court in 2003. Alderwoman Burd questioned why the claim had not
been pursued legally. Based on a cost analysis, no court action was filed at the time
and the City ultimately settled with this resident. This claim will be further
investigated by Chubb Insurance at the request of the Mayor.
Alderman Sticka pointed out the substantial difference between the liability amounts
of the 2 different insurance companies. Caywood said that liability amounts can be
added.
Customer service is also an important issue stated Alderman Kot and Ms. Pleckham
added that it is important to be able to have 1 person to call which they felt is not the
case with Chubb. Chief Martin also related an incident with a squad car involved in
an accident. After numerous phone calls, the Chief turned the matter over to a staff
member to settle. City Administrator Graff made a recommendation to utilize
Caywood and Associates. He felt that IML is adequate, but he would like to look at
other insurance companies.
Mayor Prochaska said that his concern was that the differences in the basic
coverages do not compare. He would like to see further numbers regarding the
insurance. No conclusion was reached and Mr. Bloch agreed to an extension to
November 23 for a decision and the City would still receive a 2% discount. The
Mayor also asked to see numbers for replacement costs. Due to many unanswered
questions, the decision may even be made at a later date of December 14 th .
At 8:1 Opm, this presentation concluded.
MAYOR:
1. Request to Consider a 12 Month Residential Housing Moratorium
Ms. Kramer opened the discussion by saying that other towns, including Plainfield
and Naperville, are currently exploring options of controlling growth. One such
method is the "rollback moratorium" which looks at the impact of many different
factors and is structured to roll back density. This is a very stringent process.
Another type of moratorium is to revise the comprehensive plan that would provide
for certain zoning changes. Ms. Kramer briefly discussed further restrictions and
factors regarding the burden on schools, roadways, infrastructure etc.
Page 5 of 10
Alderwoman Burd then asked that Alderwoman Spears be allowed to explain why
she had requested the moratorium issue to be placed on the agenda. Ms. Spears
stated that she was asking for Council consideration for a 12 -month moratorium for
many reasons. (Please refer to Ms. Spears written statement that she read at this meeting.
This statement is included as part of the official minutes).
At the conclusion of her statement, Ms Spears added that she had attended the 4`
annual growth conference recently. She said that Kendall County is the 4`" fastest
growing county in the U.S. according to the 2003 census. She also provided, from
this conference, additional facts and figures regarding growth.
(I minute tape malfunction when changing tapes)
Aldermen Larry Kot and Paul James replied they felt the moratorium was not viable
and would actually have a negative effect on commercial growth. Alderman Sticka
added that commercial growth could go to Montgomery and then Yorkville would
not realize any revenue. Additionally, many improvement projects, such as the
radium project, depend on funding from new developments.
Ms. Spears cited a recent example of a request for a 6 -story structure. She felt the
City is not equipped with fire equipment for a building of this height and said the
City needs the equipment prior to such structures being built. She called for
finalization of the ordinance pertaining to these circumstances.
Mayor Prochaska said he had a discussion with developers about front - funding the
fire - fighting equipment needed for taller buildings. He gave an example of a
developer who has front - funded money that has paid for a police vehicle and
additional police officers, paid for additional engineering staff and purchased public
works equipment. To date, not one house has been built by that developer. The
Rob Roy Creek project is also paid for by developer dollars.
Alderman Sticka added that growth can't be stopped, it will just be approved by a
nearby town and then sales tax money, which is the greatest source of City revenue,
will be lost.
Alderwoman Burd then added that the City is doing a good job in many areas, but
she believes that some Council members are being discouraged from discussing
issues such as the moratorium. She approved of Alderwoman Spears bringing the
moratorium issue up because constituents have been concerned about controlling
growth. She feels it is time to pause and review if the City is doing the right thing.
She believes growth will be stopped when traffic can't get through at Rte. 34 and
Rte. 47. She would like public comment regarding this issue.
Page 6 of 10
According to Mayor Prochaska the moratorium issue should have been discussed
first at the committee level, however, he stated that he would open the floor to brief
comments from citizens. Prior - to comments, Ms. Kramer clarified that Ms. Spears
does not intend for the moratorium to apply to those who have already filed
applications for developments.
Stan Free, Chairman of the Yorkville Economic Development Corporation and Dr.
Robert Brenart, School Board President, both spoke in favor of continued balanced
growth, land acquisition and additional developments to support big box retailers.
A letter from Alderwoman Wanda Ohare, who was out of town, was read by the
Mayor. She stated her support for continued growth and does not favor a
moratorium. (This letter will become part of the official minutes)
Alderwoman Spears asked if the matter could be placed on an election ballot for a
non - binding assessment of the feelings of the citizens. It was felt by Alderman
Besco that even though houses continue to be built, the commercial growth has not
been as aggressive. The property near Jewel and Menards is now valued at
$500,000 per acre, according to the Mayor, and potential developers are now
looking more carefully at numbers of rooftops due to the cost of land. He felt that
businesses will still come to the area, but they will build where they feel welcome.
The Council was divided as to whether discussion should be continued on the
moratorium issue after being asked by Mayor Prochaska. It was suggested by
Alderman Kot to vote on the moratorium issue, however, Ms. Kramer noted that a
vote could not be taken on this issue. An ordinance is needed for a moratorium. In
order to clarify the opinion of the Council, Mayor Prochaska asked each Council
member if they were in favor of a moratorium. He then stated the matter could be
brought to committee if so desired.
This discussion concluded at 9:30pm.
5. Fox Hill Tax Levy
Ms. Kramer stated that she is not aware of any towns having a backup SSA. The
amount to be levied will be verified with Laura Brown and Eric Dhuse. This
information does not need to be published, however, a line item in the budget may
need to be revised according to Ms. Pleckham.
This matter will need to be discussed at Administration in December, then at C.O.W
and finally, at City Council.
Page 7 of 10
(skipped forward to "Park Board')
PARK BOARD
A proposal for a new Parks Maintenance Facility was received from Sente Rubel
Bosnian Lee Architects in an amount not to exceed $7,750.00. Parks Director Laura
Brown recommended approval of an agreement with this firm and she also
recommended an ad hoc committee be formed to work with the architect. This
project will be funded by land cash. Alderwoman Burd suggested two City Council
members be included on this committee.
This item moves to City Council for the consent agenda.
4. Deuchler Construction Services Contract for Roby Roy Creek Interceptor
City Administrator Tony Graff explained that when Deuchler was hired to do the
engineering design, they were not hired to manage the construction. It was
recommended to hire Deuchler for the construction as well.
This moves to the City Council consent agenda.
( #5 previously discussed)
6. Upper Illinois River Valley Development Authority — Countryside Housing
LLC Revenue Bonds
Notification from Upper River Valley was received to advise that revenue bonds
will be issued to begin improvements to senior housing in Countryside.
No action is necessary and it moves forward to the consent agenda. Administrator
Graff will send a letter to this agency stating the City has no objections to the bond
issuance.
7. Community Relations Manager Job Posting
Mayor Prochaska recommending posting this job now for a start date in 2005.
Alderwoman Spears said she would like more discussion on this item, however, the
Mayor noted that this position was already approved in the budget. He will obtain a
copy of the job description for her.
ECONOMIC DEVELOPMENT COMMITTEE
1. Revised PUD Ordinance
A filing deadline change requested by Alderman Sticka was incorporated into this
ordinance. This will move on to the City Council regular agenda.
Page 8 of 10
2. Appearance Code
Alderman Sticka reported that some builders are still objecting to parts of this code.
There was a brief discussion regarding the brick requirement on the fronts of
residential structures.
This agenda item moves forward for consideration and vote.
3. F. E. Wheaton —Sales Tax Initiative Agreement
Jeff Brown of F.E. Wheaton was present to speak about road improvements needed
at Rt. 47 and Wheaton. They are willing to front the costs of $300,000 to improve
this dangerous intersection.
This issue will return to C.O.W. and Attorney Dan Kramer will also review.
4. Yorkville Supportive Living, LLC -PUD Agreement
The amendments to this development were included in the meeting packets. The
following changes were made:
• Increased density
• Facility will be assisted living
• Age minim changed to 65 years and older
• # 5 should read developer (not developre)
• 55 uncovered parking spaces will be allowed
• Patio will be added on northwest corner
A site plan and building plan were then shown by representatives of Yorkville
Supportive Living. These documents will be added to the agreement so that a vote
can be taken. It was noted that this form of living facility is needed in Yorkville.
Transportation will also be provided by this facility.
This item moves to City Council.
S. Autumn Creek — Annexation and PUD Agreement and Preliminary Plan
This item was continued since the developers are redesigning the plan. Alderman
Kot requested an overlay to the comprehensive plan, of any future development.
Ms. Kramer added that Mike Schoppe reviews such plans to assure they are in
compliance with the comprehensive plan.
Page 9 of 10
PARK BOARD
(item #1 discussed earlier in meeting)
2. Windett Ridge Reimbursement
This was an unbudgeted item. As part of the PUD and annexation agreement, the
Park District agreed to pay the developer for half of the bike path cost using land
cash.
This will move to the City Council consent agenda.
3. Naming of River's Edge Park #3
A suggestion was made to name Park #3 in Rivers Edge subdivision — Crawford
Park - in honor of Harry Crawford. He previously owned this land, was a former
Postmaster and was involved in community activities. His daughter submitted this
request. Signs will be ordered upon approval.
A recommendation was made to name the park in Country Hills subdivision —
Kiwanis Park — to honor the Yorkville Kiwanis.
Both of these requests will proceed to City Council for consideration on the consent
agenda.
PUBLIC WORKS COMMITTEE
1. Bruell Street Forcemain & Sanitary Sewers — Change Order
This item was tabled due to negotiations.
PUBLIC SAFETY COMMITTEE
No report
ADMINISTRATION COMMITTEE
1. Monthly Budget Report Summary for August 2004
Alderman James reported that the budget is at 33% for the fiscal year, revenue funds
are at 30% and expenses at 24 %. The 125% increase for computer maintenance was
questioned by Alderwoman Spears. This indicates a project completion.
Page 10 of 10
2 Part Time IT Tech Job Description
This recommendation originated from the Technology committee. The salary for
this part time position would be approximately $22 -28 per hour and this position
could become full time in the future.
Item proceeds to City Council agenda for consideration on the consent agenda.
3. 200412005 Tax Levy
Two scenarios were presented. Based on a 7 -10% increase in residential property
assessment, Ms. Pleckham arrived at a conservative .7463 levy rate. There is an
$80,000 difference between the two rates proposed. Alderman Kot said that one of
the objectives was to reduce the tax levy rate and he believes this levy rate
accomplishes that goal.
This matter will proceed to City Council and a recommendation will be made. The
information will also be published.
4. Salary Schedule
Mayor Prochaska suggested that salary ranges increase incrementally with COLA to
avoid large increases every few years. He said that some employees might
accelerate faster due to merit raises. Alderwoman Spears voiced her disapproval of
some of the salary ranges. The purpose of these adjustments, according to Mr. Kot,
is to attract quality personnel. However, it was noted by Ms. Spears that the City
received many responses to the last two job postings.
The Mayor requested Ms. Pleckham to revise the lower end of the salary schedules
downward. More discussion followed on the salary ranges and specific examples of
adjustments were cited.
This proceeds to City Council for consideration.
ADDITIONAL BUSINESS
Alderman Munns asked members of the Administration Committee if the question
of employee contributions to health insurance was discussed.
There was no additional business and the meeting was adjourned at 10:57pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
MORATORIUM
I would like to suggest the Council consider establishing a 12 -month
moratorium on residential growth in Yorkville based on the following:
Infrastructure Issues
Overcrowded Roads
Public Safety Concerns
Infrastructure in established neighborhoods requiring
upgrading and/or repairs
School Issues
New Schools required due to rapid increase in population
Additional personnel required for new schools
Equipment to furnish new schools
Fire District
Additional Fire Stations Required
New Fire Equipment Required
Additional Personnel Required
Additional Training Required
Police Departments
Additional Officers/Deputies Required
New facilities to house the Public Safety personnel
Additional Training for Public Safety Personnel
Additional Public Safety Equipment
Open Space
Pursue Land Trust Alliances to allow farmers to keep land and operate farms
Secure Open Space
Research Land Trust Alliances
Comprehensive Plan
Continue reviewing and developing Comprehensive Plans to re- address
current and proposed development
Balanced Growth
Suspend residential growth until Commercial growth is established
Actions Taken by Neighboring Communities
Recently, Plainfield realized the need and established a residential
moratorium due to the rapid residential development.
Sycamore limited the amount of building permits granted per year
I believe St. Charles also approved a residential moratorium
Tax Base
With our current rapid residential growth, and the lack of balanced
commercial development — the tax base will ultimately increase placing an
additional burden on our community.
Positive/Neeative Impact
There are positive results of residential growth; however, I am of the opinion
the negative impacts outweigh the positive in Yorkville. Will developers
wait a year until we have all of our priorities in line; our ordinances updated;
and, all of our concerns addressed? I believe they will. We all agree
Yorkville is a highly desirable community; and, if a developer elects to
choose another community, there will be at leastl0 other developers waiting
in line to develop their subdivisions in Yorkville.
SSu Bested Action to be Taken
We must take a step back and review the outcome of the rapid residential
growth in Yorkville. The tremendous negative impact it has created for
current residents as well as the negative impact the new residents will
ultimately experience. This negative impact affects not only our City but
also our schools; our county; our public safety departments; our townships;
our library; our health and human service departments; our courts; our jails;
and, most of all our residents.
I would like to request my fellow alderpersons, the Mayor, the City Attorney
and City staff to concur with my suggested moratorium and to pursue and
research this 12 -month suspension of residential growth.
Date: Saturday, November 13, 2004
To: Mayor Art Prochaska
From: Alderwoman Wanda Ohare
Subject: Moratorium on Residential Home Building
Mr. Mayor, I will be out of town the week of November 15. Therefore I will not
be attending the Committee of the Whole meeting for November 16.
I would like to express my concerns regarding the moratorium up for discussion at that meeting.
Council members and citizens constantly express the need for control and restrictions on current
and future developments. As a council, we are constantly working to impose control and
restriction as best we can. I strongly feel such a moratorium would stifle the expectant growth of
our community and surrounding areas. To approve a stoppage, even for twelve months, would
severely damage the relationships our staff and the YEDC have nurtured with future businesses.
Losing future businesses along with the new ones already in existence which have resulted from
new residential homes would force our economical outlook to become bleak and enter a possible
recession.
I believe the city, its staff, and the citizens are very concerned about the strain on city services,
schools, and roads. The dollars from new developments have added greatly to pay for such
improvements and increase the budgets of our city, schools and others. The citizens approvals in
the recent election for the library and fire department show their support for such needs and the
willingness to help pay for it. Cut those budgets and the citizens could possibly lose some
services for lack of incoming funds to operate.
Mr. Mayor, I am adamantly against a moratorium on residential home building. I am not
convinced such a moratorium would benefit this community and our citizens.
Respectfully,
Wanda Ohare
Alderwoman, Ward 3
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