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COW Minutes 2004 11-16-04 Page 1 of 10 [APPROVED 2/8/2005 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE Council Chambers Tuesday, November 16, 2004 - 7:00 p.m. In Attendance: Cit-V Art Prochaska — Mayor Harold Martin — Chief of Police Valerie Burd - Alderwoman Tony Graff— City Administrator Paul James - Alderman Traci Pleckham — Finance Director Marty Munns (7:50pm) Eric Dhuse — Director of Public Works Richard Sticka — Alderman Kelly Kramer — Representative of City Attorney Rose Spears - Alderwoman Anna Kurtzman - ICCI Larry Kot — Alderman Laura Brown — Executive Director, Joe Besco — Alderman Parks & Recreation Guests Rob Melekus — WSPY Lon Korondan - Yorkville Gary Golinski - Yorkville Bill Bloch - Danville Larry Kingston Union Bank Nancy Wilson — Yorkville Stan Free — Yorkville Jackie Allison — Yorkville Al Dubajic — Bristol Gary Michelson — Yorkville Roger Blomgren — Yorkville Ralph LeGrand — Yorkville Jim Menard — Oswego Don Duffy — Yorkville Ben Moe — Yorkville Thomas Egler — Yorkville Don Hamman — Plano Todd Greer — Elmhurst Jackie King — Bristol Melissa Maye — Yorkville Michael Crouch — Yorkville Bill Kingery — Yorkville Denise Clementz — Oswego Cheryl Evans — Yorkville Bruce Sperling — Yorkville Sue Sperling — Yorkville Charles Nelson — Yorkville Martha Price — Yorkville Janet Hissong — Yorkville Randy Vulik (sp ?) — Yorkville Greg Clementz — Oswego Jack & Sharon Keck — Yorkville Craig Coffey — Yorkville Michael Burks — Yorkville Clayton Marker — Yorkville Vince Paparozzi — Oswego Chad Pannucci — Oak Brook Andrew Fitz — Oak Brook Paul Malohn — Yorkville Peter Huinker — Yorkville Phil Stuepfert — Yorkville Drew Daniels — Hillside Joe Roberts - Plano (See guest list for addresses). Some others present did not sign in. Mayor Arthur Prochaska called the meeting to order at 7:05pm. There were no Public Hearings Page 2 of 10 PRESENTATIONS: 1. PC 2004 -21 Anderson Farm Concept Plan & 2. PC 2004 -22 Challey Farm Concept Plan Items continued to next C.O.W. 3. Parks Master Plan Draft — Update by Mike Schoppe This is an update of the Parks Master Plan. Laura Brown said there was an overlay of bike paths, incorporated proposed parks and new park developments. The Park Board has reviewed and recommended to accept. Moves forward to City Council next week for consideration. DETAIL BOARD REPORT Bill List): Alderwoman Spears had questions regarding the following bills: answers in italics 1. Page 9, item 2, Panera Bread certificate $40 Item was get well present for City employee 2. Page 9, item 13, Subway lunch $52.94 Lunch for City comprehensive land planning meeting on October 28 3. Page 15, Water Operations, $255 Pipefitting for City truck 4. Page 18, Juvenile Program training, $75 PTI test for juvenile officer certification 5. Page 29, Police tires rotated, $327.16 Tires purchased & rotated for M -12 Expedition 6. Page 31, YEDC annual meeting, $90 Mayor, Finance Director & City Administrator attended annual meeting, City is member of YEDC The bill list moves to City Council for passage. ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA: 1. Assist First Time Homebuyer Down PaymentAssistance Program No discussion 2. Nextel Contract and 3. SBC Long Distance Contract Alderwoman Spears requested copies of all plans offered and evaluated and also a list of the City employees who need phones. She also questioned the long distance charges. These are charges for the land line phones. Administrator Graff noted the following: there is a $10,000 discount for the Nextel plan and long distance service is also covered in this plan. The Mayor stated that the staff is continually trying to i Page 3 of 10 reduce phone costs. Ms. Spears asked to vote on the three consent agenda items individually. owed to t The items will be m he Administration committee. MAYOR: (Items discussed out of order) 4. Deuchler Construction Services Contract for Rob Roy Creek Interceptor Kelly Kramer stated her office had been in contact with the Sanitary District and that the Rob Roy Interceptor contract should be awarded to Glenbrook Excavating and the alternate material of fiberglass was also recommended. However, a letter had been received from Walter E. Deuchler Associates who suggested the use of PVC. The Sanitary District also concurs with the use of PVC. A recommendation from the Council was requested in order to award the Glenbrook Excavating bid at the next City Council meeting. Ms. Kramer also spoke with the City Engineer who was supportive of either material. Philippe Moreau of Walter E. Deuchler Associates stated that the Hobas pipe will meet the specs, however, it will require vigilance in the installation process. Mr. Moreau said an on -site person would be present to assure proper installation. This moves forward to City Council for consideration. Z Risk Management Annual Insurance Coverage Bill Bloch from Illinois Municipal League Risk Management Association (Chubb Insurance) was present to provide details of his company's plan. He noted that the City had been with his association since 1999 and that 741 municipalities in Illinois participate in his program. He briefly compared his plan to that of County's who gave a presentation the previous week. Mr. Bloch's organization has no deductibles on any liability coverages and over the past 4 -1/2 years, the City has had what would be $8,000 in deductible claims. His company has a 2% early pay discount and there is a current deadline of November 19 Ms. Pleckham had requested an extension to allow some time to discuss the offer. Mr. Joe Roberts of Caywood and Associates was also present to answer any questions pertaining to a presentation made on a previous date. Alderman Sticka said one issue he was aware of, was the difficulty in reaching Chubb personnel. Chief Martin also said he had had difficulty in contacting particular persons to assist him. Page 4 of 10 Mayor Prochaska ascertained that any sewer backup would be covered by Caywood. The City is currently pursuing compensation from Chubb regarding a sewer backup on Naden Court in 2003. Alderwoman Burd questioned why the claim had not been pursued legally. Based on a cost analysis, no court action was filed at the time and the City ultimately settled with this resident. This claim will be further investigated by Chubb Insurance at the request of the Mayor. Alderman Sticka pointed out the substantial difference between the liability amounts of the 2 different insurance companies. Caywood said that liability amounts can be added. Customer service is also an important issue stated Alderman Kot and Ms. Pleckham added that it is important to be able to have 1 person to call which they felt is not the case with Chubb. Chief Martin also related an incident with a squad car involved in an accident. After numerous phone calls, the Chief turned the matter over to a staff member to settle. City Administrator Graff made a recommendation to utilize Caywood and Associates. He felt that IML is adequate, but he would like to look at other insurance companies. Mayor Prochaska said that his concern was that the differences in the basic coverages do not compare. He would like to see further numbers regarding the insurance. No conclusion was reached and Mr. Bloch agreed to an extension to November 23 for a decision and the City would still receive a 2% discount. The Mayor also asked to see numbers for replacement costs. Due to many unanswered questions, the decision may even be made at a later date of December 14 th . At 8:1 Opm, this presentation concluded. MAYOR: 1. Request to Consider a 12 Month Residential Housing Moratorium Ms. Kramer opened the discussion by saying that other towns, including Plainfield and Naperville, are currently exploring options of controlling growth. One such method is the "rollback moratorium" which looks at the impact of many different factors and is structured to roll back density. This is a very stringent process. Another type of moratorium is to revise the comprehensive plan that would provide for certain zoning changes. Ms. Kramer briefly discussed further restrictions and factors regarding the burden on schools, roadways, infrastructure etc. Page 5 of 10 Alderwoman Burd then asked that Alderwoman Spears be allowed to explain why she had requested the moratorium issue to be placed on the agenda. Ms. Spears stated that she was asking for Council consideration for a 12 -month moratorium for many reasons. (Please refer to Ms. Spears written statement that she read at this meeting. This statement is included as part of the official minutes). At the conclusion of her statement, Ms Spears added that she had attended the 4` annual growth conference recently. She said that Kendall County is the 4`" fastest growing county in the U.S. according to the 2003 census. She also provided, from this conference, additional facts and figures regarding growth. (I minute tape malfunction when changing tapes) Aldermen Larry Kot and Paul James replied they felt the moratorium was not viable and would actually have a negative effect on commercial growth. Alderman Sticka added that commercial growth could go to Montgomery and then Yorkville would not realize any revenue. Additionally, many improvement projects, such as the radium project, depend on funding from new developments. Ms. Spears cited a recent example of a request for a 6 -story structure. She felt the City is not equipped with fire equipment for a building of this height and said the City needs the equipment prior to such structures being built. She called for finalization of the ordinance pertaining to these circumstances. Mayor Prochaska said he had a discussion with developers about front - funding the fire - fighting equipment needed for taller buildings. He gave an example of a developer who has front - funded money that has paid for a police vehicle and additional police officers, paid for additional engineering staff and purchased public works equipment. To date, not one house has been built by that developer. The Rob Roy Creek project is also paid for by developer dollars. Alderman Sticka added that growth can't be stopped, it will just be approved by a nearby town and then sales tax money, which is the greatest source of City revenue, will be lost. Alderwoman Burd then added that the City is doing a good job in many areas, but she believes that some Council members are being discouraged from discussing issues such as the moratorium. She approved of Alderwoman Spears bringing the moratorium issue up because constituents have been concerned about controlling growth. She feels it is time to pause and review if the City is doing the right thing. She believes growth will be stopped when traffic can't get through at Rte. 34 and Rte. 47. She would like public comment regarding this issue. Page 6 of 10 According to Mayor Prochaska the moratorium issue should have been discussed first at the committee level, however, he stated that he would open the floor to brief comments from citizens. Prior - to comments, Ms. Kramer clarified that Ms. Spears does not intend for the moratorium to apply to those who have already filed applications for developments. Stan Free, Chairman of the Yorkville Economic Development Corporation and Dr. Robert Brenart, School Board President, both spoke in favor of continued balanced growth, land acquisition and additional developments to support big box retailers. A letter from Alderwoman Wanda Ohare, who was out of town, was read by the Mayor. She stated her support for continued growth and does not favor a moratorium. (This letter will become part of the official minutes) Alderwoman Spears asked if the matter could be placed on an election ballot for a non - binding assessment of the feelings of the citizens. It was felt by Alderman Besco that even though houses continue to be built, the commercial growth has not been as aggressive. The property near Jewel and Menards is now valued at $500,000 per acre, according to the Mayor, and potential developers are now looking more carefully at numbers of rooftops due to the cost of land. He felt that businesses will still come to the area, but they will build where they feel welcome. The Council was divided as to whether discussion should be continued on the moratorium issue after being asked by Mayor Prochaska. It was suggested by Alderman Kot to vote on the moratorium issue, however, Ms. Kramer noted that a vote could not be taken on this issue. An ordinance is needed for a moratorium. In order to clarify the opinion of the Council, Mayor Prochaska asked each Council member if they were in favor of a moratorium. He then stated the matter could be brought to committee if so desired. This discussion concluded at 9:30pm. 5. Fox Hill Tax Levy Ms. Kramer stated that she is not aware of any towns having a backup SSA. The amount to be levied will be verified with Laura Brown and Eric Dhuse. This information does not need to be published, however, a line item in the budget may need to be revised according to Ms. Pleckham. This matter will need to be discussed at Administration in December, then at C.O.W and finally, at City Council. Page 7 of 10 (skipped forward to "Park Board') PARK BOARD A proposal for a new Parks Maintenance Facility was received from Sente Rubel Bosnian Lee Architects in an amount not to exceed $7,750.00. Parks Director Laura Brown recommended approval of an agreement with this firm and she also recommended an ad hoc committee be formed to work with the architect. This project will be funded by land cash. Alderwoman Burd suggested two City Council members be included on this committee. This item moves to City Council for the consent agenda. 4. Deuchler Construction Services Contract for Roby Roy Creek Interceptor City Administrator Tony Graff explained that when Deuchler was hired to do the engineering design, they were not hired to manage the construction. It was recommended to hire Deuchler for the construction as well. This moves to the City Council consent agenda. ( #5 previously discussed) 6. Upper Illinois River Valley Development Authority — Countryside Housing LLC Revenue Bonds Notification from Upper River Valley was received to advise that revenue bonds will be issued to begin improvements to senior housing in Countryside. No action is necessary and it moves forward to the consent agenda. Administrator Graff will send a letter to this agency stating the City has no objections to the bond issuance. 7. Community Relations Manager Job Posting Mayor Prochaska recommending posting this job now for a start date in 2005. Alderwoman Spears said she would like more discussion on this item, however, the Mayor noted that this position was already approved in the budget. He will obtain a copy of the job description for her. ECONOMIC DEVELOPMENT COMMITTEE 1. Revised PUD Ordinance A filing deadline change requested by Alderman Sticka was incorporated into this ordinance. This will move on to the City Council regular agenda. Page 8 of 10 2. Appearance Code Alderman Sticka reported that some builders are still objecting to parts of this code. There was a brief discussion regarding the brick requirement on the fronts of residential structures. This agenda item moves forward for consideration and vote. 3. F. E. Wheaton —Sales Tax Initiative Agreement Jeff Brown of F.E. Wheaton was present to speak about road improvements needed at Rt. 47 and Wheaton. They are willing to front the costs of $300,000 to improve this dangerous intersection. This issue will return to C.O.W. and Attorney Dan Kramer will also review. 4. Yorkville Supportive Living, LLC -PUD Agreement The amendments to this development were included in the meeting packets. The following changes were made: • Increased density • Facility will be assisted living • Age minim changed to 65 years and older • # 5 should read developer (not developre) • 55 uncovered parking spaces will be allowed • Patio will be added on northwest corner A site plan and building plan were then shown by representatives of Yorkville Supportive Living. These documents will be added to the agreement so that a vote can be taken. It was noted that this form of living facility is needed in Yorkville. Transportation will also be provided by this facility. This item moves to City Council. S. Autumn Creek — Annexation and PUD Agreement and Preliminary Plan This item was continued since the developers are redesigning the plan. Alderman Kot requested an overlay to the comprehensive plan, of any future development. Ms. Kramer added that Mike Schoppe reviews such plans to assure they are in compliance with the comprehensive plan. Page 9 of 10 PARK BOARD (item #1 discussed earlier in meeting) 2. Windett Ridge Reimbursement This was an unbudgeted item. As part of the PUD and annexation agreement, the Park District agreed to pay the developer for half of the bike path cost using land cash. This will move to the City Council consent agenda. 3. Naming of River's Edge Park #3 A suggestion was made to name Park #3 in Rivers Edge subdivision — Crawford Park - in honor of Harry Crawford. He previously owned this land, was a former Postmaster and was involved in community activities. His daughter submitted this request. Signs will be ordered upon approval. A recommendation was made to name the park in Country Hills subdivision — Kiwanis Park — to honor the Yorkville Kiwanis. Both of these requests will proceed to City Council for consideration on the consent agenda. PUBLIC WORKS COMMITTEE 1. Bruell Street Forcemain & Sanitary Sewers — Change Order This item was tabled due to negotiations. PUBLIC SAFETY COMMITTEE No report ADMINISTRATION COMMITTEE 1. Monthly Budget Report Summary for August 2004 Alderman James reported that the budget is at 33% for the fiscal year, revenue funds are at 30% and expenses at 24 %. The 125% increase for computer maintenance was questioned by Alderwoman Spears. This indicates a project completion. Page 10 of 10 2 Part Time IT Tech Job Description This recommendation originated from the Technology committee. The salary for this part time position would be approximately $22 -28 per hour and this position could become full time in the future. Item proceeds to City Council agenda for consideration on the consent agenda. 3. 200412005 Tax Levy Two scenarios were presented. Based on a 7 -10% increase in residential property assessment, Ms. Pleckham arrived at a conservative .7463 levy rate. There is an $80,000 difference between the two rates proposed. Alderman Kot said that one of the objectives was to reduce the tax levy rate and he believes this levy rate accomplishes that goal. This matter will proceed to City Council and a recommendation will be made. The information will also be published. 4. Salary Schedule Mayor Prochaska suggested that salary ranges increase incrementally with COLA to avoid large increases every few years. He said that some employees might accelerate faster due to merit raises. Alderwoman Spears voiced her disapproval of some of the salary ranges. The purpose of these adjustments, according to Mr. Kot, is to attract quality personnel. However, it was noted by Ms. Spears that the City received many responses to the last two job postings. The Mayor requested Ms. Pleckham to revise the lower end of the salary schedules downward. More discussion followed on the salary ranges and specific examples of adjustments were cited. This proceeds to City Council for consideration. ADDITIONAL BUSINESS Alderman Munns asked members of the Administration Committee if the question of employee contributions to health insurance was discussed. There was no additional business and the meeting was adjourned at 10:57pm. Minutes respectfully submitted by Marlys Young, Minute Taker MORATORIUM I would like to suggest the Council consider establishing a 12 -month moratorium on residential growth in Yorkville based on the following: Infrastructure Issues Overcrowded Roads Public Safety Concerns Infrastructure in established neighborhoods requiring upgrading and/or repairs School Issues New Schools required due to rapid increase in population Additional personnel required for new schools Equipment to furnish new schools Fire District Additional Fire Stations Required New Fire Equipment Required Additional Personnel Required Additional Training Required Police Departments Additional Officers/Deputies Required New facilities to house the Public Safety personnel Additional Training for Public Safety Personnel Additional Public Safety Equipment Open Space Pursue Land Trust Alliances to allow farmers to keep land and operate farms Secure Open Space Research Land Trust Alliances Comprehensive Plan Continue reviewing and developing Comprehensive Plans to re- address current and proposed development Balanced Growth Suspend residential growth until Commercial growth is established Actions Taken by Neighboring Communities Recently, Plainfield realized the need and established a residential moratorium due to the rapid residential development. Sycamore limited the amount of building permits granted per year I believe St. Charles also approved a residential moratorium Tax Base With our current rapid residential growth, and the lack of balanced commercial development — the tax base will ultimately increase placing an additional burden on our community. Positive/Neeative Impact There are positive results of residential growth; however, I am of the opinion the negative impacts outweigh the positive in Yorkville. Will developers wait a year until we have all of our priorities in line; our ordinances updated; and, all of our concerns addressed? I believe they will. We all agree Yorkville is a highly desirable community; and, if a developer elects to choose another community, there will be at leastl0 other developers waiting in line to develop their subdivisions in Yorkville. SSu Bested Action to be Taken We must take a step back and review the outcome of the rapid residential growth in Yorkville. The tremendous negative impact it has created for current residents as well as the negative impact the new residents will ultimately experience. This negative impact affects not only our City but also our schools; our county; our public safety departments; our townships; our library; our health and human service departments; our courts; our jails; and, most of all our residents. I would like to request my fellow alderpersons, the Mayor, the City Attorney and City staff to concur with my suggested moratorium and to pursue and research this 12 -month suspension of residential growth. Date: Saturday, November 13, 2004 To: Mayor Art Prochaska From: Alderwoman Wanda Ohare Subject: Moratorium on Residential Home Building Mr. Mayor, I will be out of town the week of November 15. Therefore I will not be attending the Committee of the Whole meeting for November 16. I would like to express my concerns regarding the moratorium up for discussion at that meeting. Council members and citizens constantly express the need for control and restrictions on current and future developments. As a council, we are constantly working to impose control and restriction as best we can. I strongly feel such a moratorium would stifle the expectant growth of our community and surrounding areas. To approve a stoppage, even for twelve months, would severely damage the relationships our staff and the YEDC have nurtured with future businesses. Losing future businesses along with the new ones already in existence which have resulted from new residential homes would force our economical outlook to become bleak and enter a possible recession. I believe the city, its staff, and the citizens are very concerned about the strain on city services, schools, and roads. The dollars from new developments have added greatly to pay for such improvements and increase the budgets of our city, schools and others. The citizens approvals in the recent election for the library and fire department show their support for such needs and the willingness to help pay for it. Cut those budgets and the citizens could possibly lose some services for lack of incoming funds to operate. Mr. Mayor, I am adamantly against a moratorium on residential home building. I am not convinced such a moratorium would benefit this community and our citizens. Respectfully, Wanda Ohare Alderwoman, Ward 3 � v PLEASE SIGN IN MEETING: DATE: NAME STREET ADDRESS CITY i II I o c/I ��n Uj9A)k 1 lZ-Zc . 4.4 lqeIA16,5 A 41." - 2/f 3 6o — O u le� F0 3 yyLa, *n. S�, �lGv ll cm ' yole (M Iv ��hGC�� J30S G��2�trvcQ Dr� �c� va egg Joy �F�� .2y7 CaM�►,� -� D�. ��,���� Greer- P CC�L CZ6 Ya A v A Gtr' o A CW ad vs I- S CW ACA yuis W.