Library Board Minutes 1988 10-11-88OCTOBER 11 , 1988
YORKVILLE PUBLIC LIBRARY BOARD
At 7:07 p.m. the Yorkville Public Library Board meeting was
called to order by Carolyn Bown.
Roll call was taken by Lucietto Scheffrahn, this is attached.
Minutes from the meetings of August 8, 1988 and September 12,
1988 were reviewed and approved as follows:
August 8, 1988 Motion by Ellis
Seconded by Sanders
September 12, 1988 Approved as amended
Motion by Sanders
Seconded by Radke
The Treasurer 's Report for September, 1988 was approved as
presented and filed for audit , motion made by Ellis and
seconded by Radke.
Bills were presented, a vote taken and a motion was carried
to pay the bills as presented.
It was motioned by Ellis that Library personnel will type
the report for the Treasurer and seconded by Radke.
The Librarians Report was presented by Thomas.
It was motioned by Sanders to send a letter of Thank You to
Kathy Ekwinski for her help in selling the remaining books
after the book sale in Countryside Center and seconded by
Ellis.
Ellis gave her report on the Bur Oak Library System
meeting.
A discussion involving insurance for the full time staff,
was brought up by Bown. The insurance company will not
accept the premium that was sent them, because a $10 premium
was not included for life insurance which must now be
purchased with the health insurance. Ellis motioned to
pay the whole bill (health and life) , look seriously at
alternatives in the meantime and to start the coverage as
of October 1 , 1988. The motion was seconded by Sanders.
Jahp stated that the handicap signs are on their way. In
addition, from the legal distribution of tax funds the legal
maximum will be $41 ,716.45, down from the budgeted $44, 000.
The door in entrance to the library is fixed.
Thomas stated that letters for past due fines have been sent
out .
Personnel :
Sanders, Personnel Committee Chairman went over new forms,
and possibilities for reform in the employee review process.
Sanders made the motion to Secure all personnel files by keeping
at the library in a locked file. Ellis seconded. Opposition
was raised. Radke motioned to keep Thomas' file at City Hall .
a majority agreement was to keep a locked file in the Library.
Motion was made by Lucietto Scheffrahn as follows:
Secured general personnel files in one locked file box and the
Administrator 's file in addition to other items as deemed
necessary by the board in a separate locked file box to be kept in
a locked closet at the library. Ellis seconded the motion, all
agreed with one exception by Radke.
It was agreed that the files will be purchased out of the
Equipment account # 16 & 21 , this purchase is not to exceed $75.
Ellis motioned and Sanders seconded. No discussion, motioned
carried.
It was proposed by Sanders that 2 representatives of the Library
Board will meet annually with each staff member individually
following the evaluation process. (this will be voted on in the
November meeting)
Wendy Hoover resigned from the Library Staff, a replacement must
be made, Thomas will make the final decision on the four
responses that were received.
Correspondence:
A letter was received from Mark Schwendau to speak at the Library
to parents and teenagers about the possibility of pursuing a
career in drafting, utilizing the vocational school as an option
to college.
Ellis motioned to approve this speaker for November 3 or 10,
Radke seconded the motion. Motion carried, Lucietto Scheffrahn
abstained.
Bown stated that on Saturday, September 24, 1988 she called all
of the members and received a anonymous vote to close the Library
in the morning of Homecoming.
The additional book sales produced $175. 75 of revenue to go into
Acct . 9, Computer as motioned by Radke and seconded by Lucietto
Scheffrahn. Motion carried.
There has been no word on the mini-Grant proposal .
There has been no estimate on the Carpet repair .
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Ellis motioned to go into Executive Session to review handling of
the executive minutes for previous executive sessions. This was
seconded by Radke. Executive Session was entered at 9: 09 p.m.
At 9: 11 p.m. the regular session of the Yorkville Public Library
Board was resumed.
Sanders motioned for last years Executive Session minutes to
remain sealed, Radke seconded. No discussion, motion carried.
Policy discussion will be deferred to next meeting.
At 9: 14 p.m. Ellis motioned to adjourn the meeting this was
seconded by Lucietto Scheffrahn.
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VOTING AND ATTENDANCE
OCTOBER 11 , 1988
Member Attendance Payment Pay File
of BillsInsu Purch
SOWN Y Y Y Y
HAYDEN N
MANTHEI N
OLSON N
RADKE Y Y Y Y
ELLIS Y Y Y Y
LUCIETTO SCHEFFRAHN Y Y Y Y
SANDERS Y Y Y Y
MANN N
THOMAS Y
JAHP Y
Respectfully Submitted,
Z;A4--gpt
e M. Lucie Scheffrahn
Secretary