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Library Board Minutes 1988 10-11-88OCTOBER 11 , 1988 YORKVILLE PUBLIC LIBRARY BOARD At 7:07 p.m. the Yorkville Public Library Board meeting was called to order by Carolyn Bown. Roll call was taken by Lucietto Scheffrahn, this is attached. Minutes from the meetings of August 8, 1988 and September 12, 1988 were reviewed and approved as follows: August 8, 1988 Motion by Ellis Seconded by Sanders September 12, 1988 Approved as amended Motion by Sanders Seconded by Radke The Treasurer 's Report for September, 1988 was approved as presented and filed for audit , motion made by Ellis and seconded by Radke. Bills were presented, a vote taken and a motion was carried to pay the bills as presented. It was motioned by Ellis that Library personnel will type the report for the Treasurer and seconded by Radke. The Librarians Report was presented by Thomas. It was motioned by Sanders to send a letter of Thank You to Kathy Ekwinski for her help in selling the remaining books after the book sale in Countryside Center and seconded by Ellis. Ellis gave her report on the Bur Oak Library System meeting. A discussion involving insurance for the full time staff, was brought up by Bown. The insurance company will not accept the premium that was sent them, because a $10 premium was not included for life insurance which must now be purchased with the health insurance. Ellis motioned to pay the whole bill (health and life) , look seriously at alternatives in the meantime and to start the coverage as of October 1 , 1988. The motion was seconded by Sanders. Jahp stated that the handicap signs are on their way. In addition, from the legal distribution of tax funds the legal maximum will be $41 ,716.45, down from the budgeted $44, 000. The door in entrance to the library is fixed. Thomas stated that letters for past due fines have been sent out . Personnel : Sanders, Personnel Committee Chairman went over new forms, and possibilities for reform in the employee review process. Sanders made the motion to Secure all personnel files by keeping at the library in a locked file. Ellis seconded. Opposition was raised. Radke motioned to keep Thomas' file at City Hall . a majority agreement was to keep a locked file in the Library. Motion was made by Lucietto Scheffrahn as follows: Secured general personnel files in one locked file box and the Administrator 's file in addition to other items as deemed necessary by the board in a separate locked file box to be kept in a locked closet at the library. Ellis seconded the motion, all agreed with one exception by Radke. It was agreed that the files will be purchased out of the Equipment account # 16 & 21 , this purchase is not to exceed $75. Ellis motioned and Sanders seconded. No discussion, motioned carried. It was proposed by Sanders that 2 representatives of the Library Board will meet annually with each staff member individually following the evaluation process. (this will be voted on in the November meeting) Wendy Hoover resigned from the Library Staff, a replacement must be made, Thomas will make the final decision on the four responses that were received. Correspondence: A letter was received from Mark Schwendau to speak at the Library to parents and teenagers about the possibility of pursuing a career in drafting, utilizing the vocational school as an option to college. Ellis motioned to approve this speaker for November 3 or 10, Radke seconded the motion. Motion carried, Lucietto Scheffrahn abstained. Bown stated that on Saturday, September 24, 1988 she called all of the members and received a anonymous vote to close the Library in the morning of Homecoming. The additional book sales produced $175. 75 of revenue to go into Acct . 9, Computer as motioned by Radke and seconded by Lucietto Scheffrahn. Motion carried. There has been no word on the mini-Grant proposal . There has been no estimate on the Carpet repair . 2 Ellis motioned to go into Executive Session to review handling of the executive minutes for previous executive sessions. This was seconded by Radke. Executive Session was entered at 9: 09 p.m. At 9: 11 p.m. the regular session of the Yorkville Public Library Board was resumed. Sanders motioned for last years Executive Session minutes to remain sealed, Radke seconded. No discussion, motion carried. Policy discussion will be deferred to next meeting. At 9: 14 p.m. Ellis motioned to adjourn the meeting this was seconded by Lucietto Scheffrahn. 3 1 VOTING AND ATTENDANCE OCTOBER 11 , 1988 Member Attendance Payment Pay File of BillsInsu Purch SOWN Y Y Y Y HAYDEN N MANTHEI N OLSON N RADKE Y Y Y Y ELLIS Y Y Y Y LUCIETTO SCHEFFRAHN Y Y Y Y SANDERS Y Y Y Y MANN N THOMAS Y JAHP Y Respectfully Submitted, Z;A4--gpt e M. Lucie Scheffrahn Secretary