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Library Board Minutes 1988 11-14-88NOVEMBER 14, 1988 YORKVILLE PUBLIC LIBRARY BOARD At 7:03 p. m. the Yorkville Public Library Board meeting was called to order by Carolyn Bown. Roll call was taken by Lucietto Scheffrahn, this is attached. Minutes from October 11, 1988 were revised and approved as amended, motion made by Ellis and seconded by Mann. Motion carried. A letter of resignation was read by Bown from Hayden, effective October 26, 1988. Motion by Ellis, Kathy and Milly to work out accounting program for a two month trial period, to be evaluated in January. Seconded by Sanders. A vote was taken, all voted for , motion carried. Motion by Manthai , Kathy purchase special software program for the Library financial statement not to exceed $150, by the end of November, funds to be taken out of the Memorial fund. Seconded by Lucietto Scheffrahn. A vote was taken, all voted for, motion carried. The treasurer ' s report was reviewed, Ellis motioned to approve as presented, Sanders seconded. Motion carried. Ellis motioned to pay bills, Olson seconded. A vote was taken all voted for , motion carried. Insurance payment checks needed to be in by November 15, 1988, Lucietto Scheffrahn volunteered to take them in. Mary Thomas presented the Librarian's report . Ellis presented Bur Oak report. Jahp stated that the handicapped signs are in and up. City may cover group health insurance, bid and vote in December . A letter from Mary Thomas was presented to the board. Contents included that the board is responsible for the full time employees not receiving extra reimbursement for insurance and that Thomas has not received a salary increase for 3 years and that these matters need to be considered at the next finance committee meeting. Response to insurance reimbursement was that the city has the money and if it is not used it is not kept by the library, so there is no money to give. PERSONNEL COMMITTEE It was suggested that the following occur for annual review of personnel : Presents recommendations at December meeting Whole board discusses at December meeting Approve final draft at January meeting Presented to Mary prior to February meeting From p. 10-11 , notes a continuation on minutes of Personnel . . This meeting will take place after the yearly evaluation between the January and February meetings. Motion by Sanders, Radke seconded. Motion carried. Policies were discussed, motions were made in August and it was decided to leave G as is. Page 8 #4. Motion made to accept sick pay policy as written by Radke, seconded by Ellis. Vote taken, all voted for , motion carried. This motion must again be approved at the December meeting. Page 8 #1 . Policy voted on at October meeting, Radke motioned to accept it as voted on in October, Lucietto Scheffrahn seconded. Motion carried, this is now a bonafide policy. Summary of Remaining Old Business Mini-Grant denied Schwendau did presentation, 3 in attendance. The new page is Stewart . NEW BUSINESS Motion made by Mann that, Video' s will be checked out at a rate deemed appropriate by the Library Board. Seconded by Olson, motion carried. Notification was received that a gift from Alverda Kilts will be recieved upon the dissolution of her estate. Ellis motioned that authorization be given to Thomas to purchase books and duplicate copies for the library to be given as gifts to past board members, Sue and Joyce. Lucietto Scheffrahn seconded, roll call vote taken, all voted for, motion carried. Invitation from the Mayor via Jahp to the Mayor 's Holiday Party was given. 4 BowR appointed Manthai treasurer for the remainder of the fiscal year. Olson motioned to adjourn the meeting at 9: 46 p.m. , Lucietto Scheffrahn seconded. 3 VOTING AND ATTENDANCE NOVEMBER 14, 1988 Member Attendance Payment Trial Program of BillsAcct Purch BOWN Y Y Y Y MANTHEI Y Y Y Y OLSON Y Y Y Y RADKE Y Y Y Y ELLIS Y Y Y Y LUCIETTO SCHEFFRAHN Y Y Y V SANDERS Y Y Y Y MANN Y Y Y Y THOMAS Y JAHP Y n VOTING AND ATTENDANCE NOVEMBER 14, 1988 page 2) Member P. 8 #4 P.8 #1 Presents BOWN Y Y Y MANTHEI Y Y Y OLSON Y Y Y RADKE Y Y Y ELLIS Y Y Y LUCIETTO SCHEFFRAHN Y Y Y SANDERS Y Y Y MANN Y Y Y THOMAS Y JAHP Y Respectfully Submitted, Ittt -k (7 1 //14, Anne M. Lucietto Scheffrahn Secretary