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Library Board Minutes 1988 12-19-88YORKVILLE PUBLIC LIBRARY BOARD REGULAR MEETING DECEMBER 19, 1988 The regular meeting of the Yorkville Public Library Board was called to order by Bown, at 7:05p.m. Roll call was taken and is attached to these minutes. Minutes from the November 14, 1988 meeting were approved as amended. Motion made by Olson and seconded by Mann. All in favor, motion carried. Treasurer ' s Report Manthai clarified the budget and stated that the budget needed to be revised and immediate attention needed on reducing the outlay of cash for the current bills. Manthai motioned not to pay Thomas the $9.87 for reading glasses purchased at Alco, Radke seconded. Roll call vote taken, three votes not to carry motion, four to carry motion. Motion carried. Manthai motioned to cancel Marshall Cavendish and Clements & Grolier orders, Mann seconded. Roll call vote taken, one vote not to carry motion, six to carry motion. Motion carried. Manthai motioned to cancel Bantam Doubleday Dell order, Radke seconded. Roll call vote taken, one vote not to carry motion, six to carry motion. Motion carried. Discussion developed concerning the payment of the Thomas bill for reading glasses. Radke motioned to pay for Thomas' glasses if proof is provided to the board at the February meeting, seconded by Lucietto Scheffrahn. No discussion, motion carried. Manthai motioned the no new books will be ordered. Thomas will write a letter to cancel all orders and return any that come. The motion was seconded by Mann. Discussion by Sanders that this motion defeats the purpose of the library to cancel book orders. Motion carried. Bown motioned to pay bills as corrected, seconded by Olson. Roll call , all in favor , motion carried. The staff of the library was instructed by Manthai to take an inventory of all supplies in stock and needs until May, to give the board an idea of what the costs will be until the end of the fiscal year . This will be complete by Thursday, January 5, 1989 at 7:00 p.m. This will be the All Committee Meeting. Until this time there will be no signing for anything, no more spending, all shipments will be canceled and returned. This is a directive from the board to all members of the stalf, as motioned by Manthai and seconded by Radke. There was no further discussion by the board, motion carried. 1 The Bur Oak report was reviewed, no comments. COMMITTEES Personnel will defer to Executive session. Policy will present at the January meeting. Radke motioned to accept the sick pay policy from the November meeting, Mann seconded. No discussion, Motion carried. The Kilts will is being contested in court . The insurance is in effect and seems to be in order . At 9:30 p.m. Sanders motioned to go into Executive Session to discuss the Personnel Evaluation of the Librarian, seconded by Radke. EXECUTIVE SESSION) At 10:40 p. m. Executive session was adjourned, motion by Sanders seconded by Lucietto Scheffrahn. The Personnel Evaluation of the Librarian was discussed. The November timesheets show that 8 hours outside of normal library working hours were worked by the Librarian without prior approval . Manthai motioned that the board will not reimburse the administrator for work outside of normal working hours without prior approval . Seconded by Lucietto Scheffrahn. No discussion, motion carried. A letter will be drafted and presented at the January board meeting, to notify the City Treasurer , Dick Houston. At 11:00 p.m. Sanders motioned to adjourn this meeting, Olson seconded. 2 VOTING AND ATTENDANCE DECEMBER 19, 1988 Member Atten Alco Orders MC Order Bill Mary C&G BDD Payment BOWN Y N Y Y Y MANTHEI Y Y Y Y Y OLSON Y N V Y V RADKE V Y Y Y Y ELLIS N LUCIETTO SCHEFFRAHN Y Y Y Y Y SANDERS Y Y N N Y MANN Y N Y Y Y THOMAS Y JAHP N MAYOR DAVIDSON Y PFITSER Y BLACKMAN Y HAYDEN Y MASON y Respectfully Submitted, Lik. Z ,i, Anne M. Lucietto Scheffrahn Secretary