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Library Board Minutes 1989 01-09-89YORKVILLE PUBLIC LIBRARY BOARD REGULAR MEETING JANUARY 9, 1989 The regular meeting of the Yorkville Public Library Board was called to order by Bown, at 7:07 p.m. Roll call was taken and is attached to these minutes. Minutes form the December 19, 1988 meeting were approved. Motion made by Radke and seconded by Mann. All in favor, motion carried. The minutes from the January 5, 1989 meeting were approved. Motion made by Manthei and seconded by Radke. All in favor, motion carried. Manthei requested that further discussion of the last meeting, January 5, 1989 be tabled until 8:30 p.m. when the Library closes. All agreed. Manthai stated that amendments to the budget must be made and proposed that the financial statement not be accepted until amended. Ellis motioned to table the acceptance of the financial statement until the February meeting. Mann seconded the motion. All in favor Motion carried. Radke questioned the $1100 quote from Thomas and the discrepancy that appeared in the financial statement . Ellis motioned that the bills be paid as presented, Mann seconded. All in favor, motion carried. Pfister presented the Librarians Report . There was no meeting in December for Bur Oak. Sanders not at meeting, it was decided to table the personnel committee until he arrived or next meeting. POLICY Those persons on call for emergency purposes should have spent B hours training at the Library as a volunteer . Motion proposed and no motion made, policy proposal died for lack of motion. 4 p. 7 All position open for employment shall be published in the local newspaper and posted on the Library Bulletin Board at least 2 weeks. Posting in paper at least two weeks for job openings after first publication. Motion by Ellis, seconded by Radke. All in favor, motion carried. Discussion of where the personnel files should be located, culminated with the Mayor stating that personnel files will remain with the city clerk. Those files that are not already there need to be moved quickly. Bown volunteered to let Thomas know upon her return from vacation. Radke motioned that , all personnel files shall be kept at the city offices, this was seconded by Lucietto Scheffrahn. All in favor, motion carried. 8:25 p. m. Sanders arrived. Lucietto Scheffrahn questioned VI. C.2 that states the reviews of employees are to be turned in by January every year . There are no reviews at the meeting. It was stated that Pfister 's was not done but the status of the other reviews was unknown. Sanders stated that he received a card from Thomas stating that the reviews will be done. Manthei asked if there was a place on the evaluation to disagree with the evaluation. Sanders stated that there was one. It was agreed to delete the statement of the policies on p.8 Section D. 1 . SPECIAL MEETING NOTES Motion by Ellis that the personnel of the library tally people and phone calls for the first hour and last hour for a month and bring the tally to the next meeting, Sanders seconded. All in favor, motion carried. The minutes from the Special Meeting held on January 5, 1989, must be voted on prior to them taking effect . They were reviewed and the discussion is as follows: Manthei motioned to cancel all magazines with the exception of those already adopted. Radke seconded the motion. No discussion, motion carried. Lucietto Scheffrahn motioned to relieve the custodian of his duties due to the budgetary constraints, effective January 16, 1989. The other library employees will assume the custodian's duties until further notice. Seconded by Manthei , no discussion motion carried. Manthei presented the letter to the employees that outlines instructions for regulating copier usage. Radke motioned that Thompson will be informed that her position is being terminated, because of budgetary constraints effective January 14, 1989 at 4 p. m. Seconded by Sanders, no discussion motioned carried. 2 It was brought up that past minutes stated that all vacations are subject to preapproval of the board, and that Thomas' vacation had not be preapproved. General disapproval was expressed by the board due to the current fiscal crisis. Bown motioned that the Library Board will work closely with the staff for the remainder of the fiscal year . This was seconded by Mann. No discussion, motion carried. Thomas' hours were discussed from the special meeting notes, she will be requested to make up the 14 hours through our scheduling. Manthei motioned that the board will assume all financial matters of the Library until further notice. All purchases will be pre-approved by the board. The librarian will put all packing slips in a folder for the treasurer , placing invoices with the slips for easy identification when they arrive. This was seconded by Lucietto Scheffrahn, following discussion, Ellis opposed and motion carried. Radke and Manthei will check into a vendor with less expensive paper for the copier. At 10: 15 p. m. Sanders motioned to review Thomas' evaluation. This was seconded by Radke, Ellis opposed. EXECUTIVE SESSION) At 10:44 p. m. Executive session was adjourned, motion by Ellis seconded by Radke. In the executive session the board discussed Thomas' personnel file. Sanders motioned that the Librarians evaluation be accepted as presented, Mann seconded, no discussion, Manthei opposed. Motion carried. Ellis motioned to adjourn this meeting at 10:58 p. m. , Manthei seconded. No discussion, motion carried. REG_ MEETING VOTING AND ATTENDANCE JANUARY 9, 1989 Member Atten Pay of Bills BOWN Y Y MANTHEI Y Y OLSON N RADKE Y Y ELLIS Y Y LUCIETTO SCHEFFRAHNY Y SANDERS N MANN Y Y PFISTER, M. Y JAHP Y HAYDEN Y DAVIDSON Y Respectfully Submitted, Anne M. Lucietto Scheffrahn