Library Board Minutes 1989 01-09-89YORKVILLE PUBLIC LIBRARY BOARD
REGULAR MEETING
JANUARY 9, 1989
The regular meeting of the Yorkville Public Library Board was
called to order by Bown, at 7:07 p.m.
Roll call was taken and is attached to these minutes.
Minutes form the December 19, 1988 meeting were approved. Motion
made by Radke and seconded by Mann. All in favor, motion
carried.
The minutes from the January 5, 1989 meeting were approved.
Motion made by Manthei and seconded by Radke. All in favor,
motion carried. Manthei requested that further discussion of the
last meeting, January 5, 1989 be tabled until 8:30 p.m. when the
Library closes. All agreed.
Manthai stated that amendments to the budget must be made and
proposed that the financial statement not be accepted until
amended. Ellis motioned to table the acceptance of the financial
statement until the February meeting. Mann seconded the motion.
All in favor Motion carried.
Radke questioned the $1100 quote from Thomas and the discrepancy
that appeared in the financial statement .
Ellis motioned that the bills be paid as presented, Mann
seconded. All in favor, motion carried.
Pfister presented the Librarians Report .
There was no meeting in December for Bur Oak.
Sanders not at meeting, it was decided to table the personnel
committee until he arrived or next meeting.
POLICY
Those persons on call for emergency purposes should have spent
B hours training at the Library as a volunteer . Motion proposed
and no motion made, policy proposal died for lack of motion.
4 p. 7 All position open for employment shall be published in
the local newspaper and posted on the Library Bulletin Board at
least 2 weeks. Posting in paper at least two weeks for job
openings after first publication. Motion by Ellis, seconded by
Radke. All in favor, motion carried.
Discussion of where the personnel files should be located,
culminated with the Mayor stating that personnel files will
remain with the city clerk. Those files that are not already
there need to be moved quickly. Bown volunteered to let Thomas
know upon her return from vacation.
Radke motioned that , all personnel files shall be kept at the
city offices, this was seconded by Lucietto Scheffrahn. All in
favor, motion carried.
8:25 p. m. Sanders arrived.
Lucietto Scheffrahn questioned VI. C.2 that states the reviews of
employees are to be turned in by January every year . There are
no reviews at the meeting. It was stated that Pfister 's was not
done but the status of the other reviews was unknown. Sanders
stated that he received a card from Thomas stating that the
reviews will be done.
Manthei asked if there was a place on the evaluation to disagree
with the evaluation. Sanders stated that there was one.
It was agreed to delete the statement of the policies on p.8
Section D. 1 .
SPECIAL MEETING NOTES
Motion by Ellis that the personnel of the library tally people
and phone calls for the first hour and last hour for a month and
bring the tally to the next meeting, Sanders seconded. All in
favor, motion carried.
The minutes from the Special Meeting held on January 5, 1989,
must be voted on prior to them taking effect . They were reviewed
and the discussion is as follows:
Manthei motioned to cancel all magazines with the exception
of those already adopted. Radke seconded the motion. No
discussion, motion carried.
Lucietto Scheffrahn motioned to relieve the custodian of his
duties due to the budgetary constraints, effective January
16, 1989. The other library employees will assume the
custodian's duties until further notice. Seconded by Manthei ,
no discussion motion carried.
Manthei presented the letter to the employees that outlines
instructions for regulating copier usage.
Radke motioned that Thompson will be informed that her
position is being terminated, because of budgetary constraints
effective January 14, 1989 at 4 p. m. Seconded by Sanders, no
discussion motioned carried.
2
It was brought up that past minutes stated that all
vacations are subject to preapproval of the board, and that
Thomas' vacation had not be preapproved. General disapproval
was expressed by the board due to the current fiscal crisis.
Bown motioned that the Library Board will work closely with
the staff for the remainder of the fiscal year . This was
seconded by Mann. No discussion, motion carried.
Thomas' hours were discussed from the special meeting
notes, she will be requested to make up the 14 hours
through our scheduling.
Manthei motioned that the board will assume all financial
matters of the Library until further notice. All purchases
will be pre-approved by the board. The librarian will put
all packing slips in a folder for the treasurer , placing
invoices with the slips for easy identification when they
arrive. This was seconded by Lucietto Scheffrahn, following
discussion, Ellis opposed and motion carried.
Radke and Manthei will check into a vendor with less
expensive paper for the copier.
At 10: 15 p. m. Sanders motioned to review Thomas' evaluation.
This was seconded by Radke, Ellis opposed.
EXECUTIVE SESSION)
At 10:44 p. m. Executive session was adjourned, motion by Ellis
seconded by Radke. In the executive session the board discussed
Thomas' personnel file.
Sanders motioned that the Librarians evaluation be accepted as
presented, Mann seconded, no discussion, Manthei opposed. Motion
carried.
Ellis motioned to adjourn this meeting at 10:58 p. m. , Manthei
seconded. No discussion, motion carried.
REG_ MEETING
VOTING AND ATTENDANCE
JANUARY 9, 1989
Member Atten Pay of Bills
BOWN Y Y
MANTHEI Y Y
OLSON N
RADKE Y Y
ELLIS Y Y
LUCIETTO SCHEFFRAHNY Y
SANDERS N
MANN Y Y
PFISTER, M. Y
JAHP Y
HAYDEN Y
DAVIDSON Y
Respectfully Submitted,
Anne M. Lucietto Scheffrahn