Library Board Minutes 1989 09-11-89CORRECTED PER BOARD MEETING OCT. 10 .1989
REGULAR MEETING
YORKVILLE PUBLIC LIBRARY BOARD
SEPTEMBER 11 , 1989
The regular meeting of the Yorkville Public Library Board on
September 11 , 1989 , was called to order at 7 . 02 by Bown.
Roll Call was taken. Bown welcomed Jim McElhinney, Director Bur
Oak Library System of Shorewood.
As requested by the Board, McElhinney presented the report which
was conducted on Friday September 1st at. the Library by Mary Ann
Atkins and Jay Larson.
McElhinney pointed out that the two most pressing problems facing
the Library at the present time is space and money.
He strongly recommended the Board look into possibility of getting
a referendum to increase the per capita base or turning the City
Library into a District one. Project Plus is a program to assist
Libraries considering going District. McElhinney suggested that
as Yorkville is the County Seat, we might want to convert to a
County District Library which would cover all of Kendall County.
MINUTES : Ellis motioned to accept the minutes as corrected -
seconded Olson - motion carried.
FINANCIAL STATEMENT; Munson motioned to not approve Financial
Statement until Board received a revision - Radke seconded.
motion carried.
APPROVE BILLS : Ellis motioned to approve payment of bills , checks
2076 - 2084 - seconded Olson. Roll call vote. Motion carried.
Hayden motioned Check 2075 to City of Yorkville be approved for
total of $2790 .72 - Radke seconded. Roll call vote . Motion
carried.
Bown to ask Treasurer to use Library Computer to do financial
statements each month and to use the same format that was done in
previous month.
Reconciliation of Bank statements should not be done by the same
person who does the bookwork. Hayden volunteered to reconcile the
statements each month.
Repayment to City of loan of $3500 . First payment of $1750 to be
included in next months bills . A letter was written to R.Huston,
treasurer of City requesting Impact Fee held for Library for
Fiscal year 88-89.
Diane Blackman' s letter of resignation effective September 9th,
was read, plus a letter from Board Member Joe Mann resigning from
Board. Board requested Secretary to write a letter to Blackman
accepting with reluctance her resignation.
LIBRARIAN REPORT: Thomas reported a good month.
CITY COUNCIL: A new flag has been installed and a new security
system has been attached to prevent future thefts .
Jahp advised that he has not received word from Huston if City
will pay air conditioning repair bill direct.
Board will meet to discuss report as presented by McElhinney at a
future date. Ellis to contact the trustees for Manhatten Library,
which recently changed to a District Library, and is the same size
as Yorkville, and request they come and discuss the pros and cons
of going District
Radke advised the Policy changes will be given to Kathy Ekwinski
so they can be typed.
Hayden motioned to transfer $175. 50 in Account #15 to Gifts and
Memorials - seconded Munson, motion passed.
CARPET CLEANING: Three quotes received $248 , $338 , and $150 .
Hayden motioned to accept $150 quote from Service Master, and take
100 out of Acct. #15, and $50 from Acct. #17. Radke seconded.
motion passed.
Bown motioned to hire Cathy Ekswinski to replace Diane Blackman as
Tech. Asst. at $4. 00 per hour effective immediately. Seconded
Ellis . motion passed.
Kathy Ekwinski will work 9 - 11 . 30 Monday, Tuesday, Wednesday and
Friday, 1 evening a week and 1 Saturday per Month. Jean Stewart
is limited to hours due to her income. Ekwinski ' s hours will be
reviewed in a month to make sure they are adequate to cover hours
required.
Request for supplies for month was okayed by the Board.
Because October Board Meeting falls on Columbus Day, it has been
changed to the second Tuesday October 10, 7 .p.m. Location to be
advised.
Secretary was advised to send a letter to Michelle to thank her
for acting as Head Librarian during Mary ' s recent sick leave, and
letters to Jim McElhinney, Jay Larson and Mary Ann Atkins from Bur
Oak for their presentation.
No update from Jill Morris at this present time on reactivating
Friends of Library.
Thomas contacted Wormley regarding items taken from barn on White
Oak property and situation has been resolved.
Ellis motioned to adjourn at 9 . 02p.m. Munson seconded.
motion passed.
Sue Hayden
REGULAR MEETING
YORKVILLE PUBLIC LIBRARY BOARD
SEPTEMBER 11 , 1989
The regular meeting of the Yorkville Public Library Board on
September 11 , 1989 , was brought to order at 7 . 02 by Down .
Roll Call was taken . Down welcomed Jim McElhinney , Director Bur
Oak Library Systems of Shorewood .
As requested by the Board , McElhinney presented the report which
was conducted on Friday September 1st at the Library by Mary Ann
Atkins and Jay Larkin .
McElhinney pointed out that the two most pressing problems facing
the Library at the present time is space and money .
He strongly recommended the Board look into poossibility of
getting a referendum to increase the per capita base or turning
the City Library into a District one . Project Plus is a program
to assist Libraries considering going District . McElkinney
suggested that as Yorkville is the County Seat , we convert to
County District Library which would cover all of Kendall County .
MINUTES : Ellis motioned to accept the minutes as corrected -
seconded Olson - motion carried .
FINANCIAL STATEMENT; Munson motioned to not approve Financial
Statement until Board received a revision -- Radke seconded .
motion carried.
APPROVE BILLS : Ellis motioned to approve payment of bills , checks
2076 - 2084 - seconded Olson. Roll call vote . Motion carried .
Hayden motioned Check 2075 to City of Yorkville be approved for
total of $2790 . 72 - Radke seconded . Roll call vote . Motion
carried.
Bown to ask Treasurer to use Library Computer to do financial
statements each month and to use the same format that was done in
previous month.
Reconciliation of Bank statements should not be done by the same
person who does the bookwork . Hayden volunteered to reconcile the
statements each month .
Repayment to City of loan of $3500 . First payment of $1750 to be
included in next months bills . A letter was written to R.Huston,
treasurer of City requesting Impact Fee held for Library for
Fiscal year 88-89 .
Diane Blackman ' s letter of resignation effective September 9th ,
was read, plus a letter from Board Member Joe Mann resigning from
Board. Board requested Secretary to write a letter to Blackman
accepting with reluctance her resignation .
LIBRARIAN REPORT: Thomas reported a good month .
F
CITY COUNCIL: A new flag has been installed and a new security
system has been attached to prevent future thefts .
Jahp advised that he has not received word from Huston if City
will pay air conditioning repair bill direct .
Board .will meet to discuss report as presented by McElhinney at a
future date. Ellis to contact the trustees for Manhatten Library ,
which recently changed to a District Library, and is the same size
as Yorkville , and request they come and discuss the pros and cons
of going District
Radke advised the Policy changes will be given to Kathy Ekwinski
so they can be typed.
Hayden motioned to transfer $175 . 50 in Account #15 to Gifts and
Memorials - seconded Munson, motion passed.
CARPET CLEANING : Three quotes received $248 , $338 , and $150 .
Hayden motioned to accept $150 quote from Service Master , and take
100 out of Acct . #15 , and $50 from Acct . #17 . Radke seconded.
motion passed.
Bown motioned to hire Cathy Ekswinski to replace Diane Blackman as
Tech. Asst . at $4 . 00 per hour effective immediately . Seconded
Ellis . motion passed .
Kathy Ekwinski will work 9 - 11 . 30 Monday, Tuesday , Wednesday and
Friday, 1 evening a week and 1 Saturday per Month . Jean Stewart
is limited to hours due to her income . Ekwinski ' s hours will be
reviewed in a month to make sure they are adequate to cover hours
required.
Request for supplies for month was okayed by the Board.
Because October Board Meeting falls on Columbus Day, it has been
changed to the second Tuesday October 10th 7 .p.m. Location to be
advised.
Secretary advised to send e letter to Michelle to thank her for
acting Head Librarian during Mary ' s recent sick leave , and letters
to Jim McElhinney, Jay Larson and Mary Ann Atkins from Bur Oak for
their presentation.
No update from Jill Morris at this present time on reactivating
Friends of Library.
Ellis motioned to adjourn at 9 . 02p. m . Munson seconded .
motion passed.
Respectively submitted,
Sue Hayden .
1
YORKVILLE PUBLIC LIBRARY
REGULAR MEETING
SEPTEMBER 11 1989
Pay checks Pay
Member Att . 2076-- check
2974 2075
GOWN Y Y Y
OLSON Y Y Y
RADKE Y Y Y
ELLIS Y Y Y
LUCIETTO SCHEFFRAHN A
SANDERS A
MANN A
HAYDEN Y Y Y
MUNSON Y Y Y
JAHP Y
THOMAS
QUESTS ;
Jim McElhinney, Bur Oak Library Systems .
JCC. •
August 18, 1989
Michelle Pfister, Acting Librarian
Yorkville Public Library
902 Game Farm Road
Yorkville, Il . 60560
Dear Michelle,
This is to inform you of my resignation from the Yorkville
Public Library effective September 9, 1989 and with
September 8, 1989 being my last day .
I do this with a heavy heart because I have enjoyed
working here so very much . Everyone has been so
helpful and kind it is hard to say goodbye . I have
been offered a position at the Yorkville Grade School
which will give me more hours and my evenings off
so that I may keep up with my family ' s needs .
If during, next summer, you find you need more help,
here at the library, I would be very happy to come
back to work for you, filling in for vacations, etc.
Sincerely,
CQ/GC
Diane Blackman
c.c. Mary Thomas
Carolyn Bound