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Library Board Minutes 1989 10-10-89REGULAR MEETING YORKVILLE PUBLIC LIBRARY OCTOBER 10 , 1989 . The Regular Meeting of the Yorkville Public Library Board on October 10 , 1989 , was called to order at 7 , 00 pm by Bown . Bown welcomed new Board Member Mary Pat Storm . CORRECTIONS TO MINUTES : Thomas requested that it be placed in the Minutes of Sept . 11 , her response regarding items taken from White Oak Farm - she contacted Wormley and the situation has been resolved . Paragraph 4 , should read : McElhinney suggested that as Yorkville is the County Seat , we *might want * to convert to a County District Library . MOTION Ellis , to approve corrected ( as above ) Minutes of Meeting September 11 as corrected . SECONDED Radke . Motion carried. TREASURERS REPORT: MOTION Radke , to approve JULY financial statement . SECONDED Olson . Motion carried. MOTION Lucietto-Scheffrahn , to table approval of AUGUST & SEPTEMBER Financial Statements . SECONDED Ellis . Motion carried . Treasurer reported Dick Huston (Treasurer for City of Yorkville) advised her that we do not need another person to reconcile the Bank Statements . Board requested Treasurer and Cathy Ekwinski (who does Computer printout of Financia] Reports ) to work together on these reports . PAYMENT OF BILLS : The Bills presented for payment for Sept . totalled $4995 . 68 , which did not include payment to City of York . for $1750 . 00 . MOTION Hayden, to pay Bills for Sept . totalling $6745 . 68 . SECONDED Olson . Roll Call vote carried . It was noted that Account. No . 13 COPIER on- the Sept . Financial Statement showed a Balance remaining of $263 . 00 . Thomas advised Board that the copier has not the n copying as many copies per developer cartridge as was expected , and that another cartridge would be needed in the near future . Board authorized Thomas to purchase the cartridge whenever necessary and the Copier account will be adjusted accordingly . Thomas was asked why they copier was not operating to our expectations , and she advised that patrona alter the control which, effects the darkness o1 ttie copied article which uses more developer . Thomas was asked to provide the names of all 'volunteers who helped with the Book Sale which took place at the Open house of the Historical Society October 1st . A total of $389 . 10 was raised . MOTION Sanders , Book Sale money for fiscal year 89-90 goes towards Lions Club matching Computer Fund . SECONDED Radke . Motion carried . 2/ October 10 , 1989 . Treasurer asked to add additional accounts to the Financial Statement . Under INCOME, one entitled LIONS CLUB COMPUTER , YTD balance is S624 . 10 . Under EXPENDITURES Account #25 entitled LIONS CLUB COMPUTER. Also to delete ACCUM RESERVE FUND lines . Thomas asked to delete BOLS REPRESENTATIVE on the Agenda . Thomas advised Cathy Ekwinski has written several manuals/programmes for the computer . These programmes have enabled the staff to perform jobs on computer that were previously done manually. Board was also advised that the staff has been trained to operate these programmes . COMMITTEE OF WHOLE: OCTOBER 23rd . 7pm. City Hall (unless otherwise advised) to discuss Bur Oak report as presented at Oct . 10 meeting . Ellis advised she has contacted Marihatton Library ' s Bur Oak Representative, and will invite them to Meeting of Whole on Oct. 23rd. to discuss pros and cons of becoming a District Library. Attached to Librarian ' s report was a report entitled "EXECUTIVE SUMMARY - LONG RANGE PLAN" . Thomas advised this was a report due in Springfield by October 15th and it was required in relation to applying for Per Capital Grant . Due to Board having no time to go over this report Thomas was requested to label it TENTATIVE LONG RANGE PLAN, which she ,, advised she would do. In future all reports must be presented in plenty of time for the Board to have an opportunity to read and approve them. Campaign to raise funds for computer - Buy A Byte - a notice to accompany promotion to fully explain the reason behind this campaign, eg. Lions Club matching funds raised, to be posted on Bulletin Board. Yorkville School asked Library to help with a new programme they have started - Academic Recognition - Board approved half hour free computer time per grading period , for gold, silver and bronze cards . November is Art Week - childrens art week is 2nd week Nov . Local artists will display their work Joan Knutson will hold a childrens work shop - book sale - Thomas to ask teachers in schools to tell children. Jill Morris still interested in starting up a Friends of Library - Thomas to please contact her . Attached letter from Thomas re 3 hours worked at Library on June 15 . Board advised Thomas no need to actually watch Mike Price perform his duties of Custodian, just look over what: he has completed. Thomas to have a list of chores Price to complete on Tuesdays and Thursdays on counter for him to check off when completed. As we are contributing towards Price ' s wage , Thomas is r required to evaluate Price for Board at end of year . 3 October 10 , 1989 . It was noted from copy of time (attached) that Thomas has made up 3 hours in question on June 15 . Secretary asked to acknowledge receipt of books from Waubaunsee . Thomas advised she is working at Waubonsee Library on Thursdays and is also on call . Hayden advised Board Mike Pfister will be• on vacation third week of October for one and a half weeks . Motion Sanders : Advertise for a page @ $3 . 35 an hour for 10-30 hours a month. Seconded Munson. Motion carried . Ellis Motioned to ajourn meeting. at 9 . 45p.m. Seconded Munson. Motion carried. Respectfully submitted, Sue Hayden. h YORKVILLE PUBLIC LIBRARY REGULAR MEETING OCTOBER 10, 1989. Member' Att . Pay Bills 6745 . 68 BOWN Y Y OLSON Y Y RADKE Y Y ELLIS Y Y LUCIETTO SCHEFFRAHN Y Y SANDERS Y Y STORM Y Y HAYDEN Y Y MUNSON Y Y NON VOTING MEMBERS ; JAHP THOMAS Y QUESTS; Richard Scheffrahn REGULAR MEETING