Library Board Minutes 1989 10-10-89REGULAR MEETING
YORKVILLE PUBLIC LIBRARY
OCTOBER 10 , 1989 .
The Regular Meeting of the Yorkville Public Library Board on
October 10 , 1989 , was called to order at 7 , 00 pm by Bown .
Bown welcomed new Board Member Mary Pat Storm .
CORRECTIONS TO MINUTES :
Thomas requested that it be placed in the Minutes of Sept . 11 ,
her response regarding items taken from White Oak Farm - she
contacted Wormley and the situation has been resolved .
Paragraph 4 , should read : McElhinney suggested that as Yorkville
is the County Seat , we *might want * to convert to a County
District Library . MOTION Ellis , to approve corrected ( as above )
Minutes of Meeting September 11 as corrected . SECONDED Radke .
Motion carried.
TREASURERS REPORT: MOTION Radke , to approve JULY financial
statement . SECONDED Olson . Motion carried. MOTION
Lucietto-Scheffrahn , to table approval of AUGUST & SEPTEMBER
Financial Statements . SECONDED Ellis . Motion carried .
Treasurer reported Dick Huston (Treasurer for City of Yorkville)
advised her that we do not need another person to reconcile the
Bank Statements .
Board requested Treasurer and Cathy Ekwinski (who does Computer
printout of Financia] Reports ) to work together on these reports .
PAYMENT OF BILLS : The Bills presented for payment for Sept .
totalled $4995 . 68 , which did not include payment to City of
York . for $1750 . 00 . MOTION Hayden, to pay Bills for Sept .
totalling $6745 . 68 . SECONDED Olson . Roll Call vote carried .
It was noted that Account. No . 13 COPIER on- the Sept . Financial
Statement showed a Balance remaining of $263 . 00 . Thomas advised
Board that the copier has not the n copying as many copies per
developer cartridge as was expected , and that another cartridge
would be needed in the near future . Board authorized Thomas to
purchase the cartridge whenever necessary and the Copier account
will be adjusted accordingly . Thomas was asked why they copier was
not operating to our expectations , and she advised that patrona
alter the control which, effects the darkness o1 ttie copied article
which uses more developer .
Thomas was asked to provide the names of all 'volunteers who helped
with the Book Sale which took place at the Open house of the
Historical Society October 1st . A total of $389 . 10 was raised .
MOTION Sanders , Book Sale money for fiscal year 89-90 goes towards
Lions Club matching Computer Fund . SECONDED Radke . Motion
carried .
2/ October 10 , 1989 .
Treasurer asked to add additional accounts to the Financial
Statement . Under INCOME, one entitled LIONS CLUB COMPUTER , YTD
balance is S624 . 10 . Under EXPENDITURES Account #25 entitled LIONS
CLUB COMPUTER. Also to delete ACCUM RESERVE FUND lines .
Thomas asked to delete BOLS REPRESENTATIVE on the Agenda .
Thomas advised Cathy Ekwinski has written several
manuals/programmes for the computer . These programmes have
enabled the staff to perform jobs on computer that were previously
done manually. Board was also advised that the staff has been
trained to operate these programmes .
COMMITTEE OF WHOLE: OCTOBER 23rd . 7pm. City Hall (unless
otherwise advised) to discuss Bur Oak report as presented at
Oct . 10 meeting .
Ellis advised she has contacted Marihatton Library ' s Bur Oak
Representative, and will invite them to Meeting of Whole on Oct.
23rd. to discuss pros and cons of becoming a District Library.
Attached to Librarian ' s report was a report entitled "EXECUTIVE
SUMMARY - LONG RANGE PLAN" . Thomas advised this was a report due
in Springfield by October 15th and it was required in relation to
applying for Per Capital Grant . Due to Board having no time to go
over this report Thomas was requested to label it TENTATIVE
LONG RANGE PLAN, which she ,, advised she would do.
In future all reports must be presented in plenty of time for the
Board to have an opportunity to read and approve them.
Campaign to raise funds for computer - Buy A Byte - a notice to
accompany promotion to fully explain the reason behind this
campaign, eg. Lions Club matching funds raised, to be posted on
Bulletin Board.
Yorkville School asked Library to help with a new programme they
have started - Academic Recognition - Board approved half hour
free computer time per grading period , for gold, silver and bronze
cards .
November is Art Week - childrens art week is 2nd week Nov . Local
artists will display their work Joan Knutson will hold a
childrens work shop - book sale - Thomas to ask teachers in
schools to tell children.
Jill Morris still interested in starting up a Friends of Library -
Thomas to please contact her .
Attached letter from Thomas re 3 hours worked at Library on June
15 . Board advised Thomas no need to actually watch Mike Price
perform his duties of Custodian, just look over what: he has
completed. Thomas to have a list of chores Price to complete
on Tuesdays and Thursdays on counter for him to check off when
completed. As we are contributing towards Price ' s wage , Thomas is
r required to evaluate Price for Board at end of year .
3 October 10 , 1989 .
It was noted from copy of time (attached) that Thomas has made up
3 hours in question on June 15 .
Secretary asked to acknowledge receipt of books from Waubaunsee .
Thomas advised she is working at Waubonsee Library on Thursdays
and is also on call .
Hayden advised Board Mike Pfister will be• on vacation third week
of October for one and a half weeks .
Motion Sanders : Advertise for a page @ $3 . 35 an hour for 10-30
hours a month. Seconded Munson. Motion carried .
Ellis Motioned to ajourn meeting. at 9 . 45p.m. Seconded Munson.
Motion carried.
Respectfully submitted,
Sue Hayden.
h
YORKVILLE PUBLIC LIBRARY
REGULAR MEETING
OCTOBER 10, 1989.
Member' Att . Pay Bills
6745 . 68
BOWN Y Y
OLSON Y Y
RADKE Y Y
ELLIS Y Y
LUCIETTO SCHEFFRAHN Y Y
SANDERS Y Y
STORM Y Y
HAYDEN Y Y
MUNSON Y Y
NON VOTING MEMBERS ;
JAHP
THOMAS Y
QUESTS;
Richard Scheffrahn
REGULAR MEETING