Library Board Minutes 1990 05-14-90i
MINUTES REGULAR MEETING
YORKVILLE PUBLIC LIBRARY
May, 14 1990
4101P
Meeting called to order by Bown at 7.00p.m. Secretary called the
roll: Bown - present Lucietto Scheffrahn - present
Olson - absent Sanders - present
Radke - present Storm - present
Ellis - present Hayden - present
Munson - absent
A quorum was established.
Non Voting Members: Michelle Pfister - absent
Jim Hayden - absent.
GUESTS: Kathy Ekwinski (acting Librarian) - present.
Richard Scheffrahn.
Motion Ellis - accept Minutes April 9,1990 as presented - second
Radke - Voice vote was taken. Motion carried.
TREASURERS REPORT: Treasurer advised balance of Bank Account
Activity - $17 ,519.91 - on Financial Statement - does not
balance to Bank Statement. Bank Statements have not been
reconciled monthly - Treasurer to rectify. Acceptance of
Financial Statement tabled.
Motion Sanders - Pay checks 2175- 2185 = $4250.02 - second Storm -
Secretary called roll: Bown-aye Radke - aye Ellis-aye
Lucietto-Scheffrahn - aye
Sanders - aye Storm - aye
Hayden - aye
Motion carried 7 - 0
Ekwinski presented Librarians report and advised increase in
monthly circulation. Yearly circulation 37 ,357 increase of
3666 over previous year. Friends of Library received $42 from
Domonicks during Domonicks Days. Robert Vehleman from College of
DuPage who donated set of "Books In Print" invited Pfister,
Ekwinski and Usry to College for tour. Summer Reading programme
all set.
A person on Public Aid requested reduction in Non Resident Fee.
Ekwinski to check with Attorney Kramer and Bur Oak Library System.
Board decided to leave Non Resident Fee at $45, which is
in line with formula for calculating same.
Fire Alarm still goes off at different times for no apparent
reason - Pfister contacted Fran at City - Board requested City
Rep. to check into. This problem has been going on for years -
previously Alarm was turned off.
Jaycees adopted Wall Street Journal for year.
City has asked that Librarian not authorize her own time sheet,
0 any officer of Board is to sign time sheet - would like up to date
list of vacations and sick days taken, and will keep record at
city - requested a copy of Policies - Ekwinski to provide.
2. . . May 14, 1990.
illp POLICY COMMITTEE: Met April 26 - Members present: Ellis, Sanders.
Member absent: Olson. Board members present: Bown. (copy of
minutes attached to original copy minutes May 14 meeting)
1. Professional investigation of overdues proved too expensive
and a letter from Dan Kramer, City Attorney is suggested.
It has been brought to my attention that you have the
following outstanding obligations at the Yorkville Public
Library:
You have been contacted repeatedly about this matter by
the Library personnel and have not cleared your name.
As the City Attorney I petition you to settle this matter
immediately. If this is not settled in an expedient
manner, the City will be forced to take further action. "
Motion Radke - accept letter to Attorney - seconded Hayden
voice vote taken - motion carried.
2. Current Monthly magazines may be checked out for a period of
one week. Current weekly magazines may be checked out for a
period of three days. Only two current magazines may be
checked out by one person.
3. Weeding should be done on a rotating basis so that all
materials are checked at least every five years by the
qualified Library personnel based on his/her training and
judgement as to books of poor content, volumes not in use
and books of poor appearance.
4. Any patron may be required to show one written proof
of residency such as a utility or tax bill, a driver's
license, etc. , stating the correct current address before
receiving a Library card. Material may not be checked
out until a Library card is issued.
5. Any out-of-town patron's card will be checked by phone
for expiration date and to see if the patron is in good
standing before material is loaned. (If that Library
is closed, no material may be checked out of Yorkville
Library) .
6. Any memorial or gift other than regular Library materials
or money, will be subject to the approval of the Yorkville
Public Library Board.
Motion Ellis - accept Policy Committee recommendations
1 - 6 to be placed in Policy - seconded Radke - voice vote taken -
motion carried.
Present procedure for collecting overdue items - after three weeks
0 telephone call - make up to three calls then a letter is sent.
When items overdue have been checked on a card held by a juvenile
3/ May 14, 1990.
the letter must be addressed to the Parents of that person.
411 The City has provided Library a printout of the names and
addresses which is used for the Water Bills, which Library
personnel can use to check proof of residency. If name is not
on that list, patron must provide proof of residency (see
policy recommendation # 4) .
All Library personnel are to check list on counter for
names of persons with overdue items, before any books are
checked out and any new cards are issued. This must be
stressed to all Library Personnel, and Librarian to see
that this is done every time a person checks out books.
A patron has paid $45 for a non resident card - on checking
our records it was found the person owed the Library over $100
in fines - patron said would find and return said books - a card
has not been issued. Can the $45 be put towards fine owed -
Ekwinski to check with Dan Kramer.
BUILDING & GROUNDS COMMITTEE: - May 3, 1990. Members present:
Storm & Radke. Absent: Olson. Others present: flown.
Copy of Minutes attached to original copy of these minutes)
Recommendations:
1. Following needs to be brought to the attention of the
City engineer:
Access to attic in loft needs a door for continued
access.
Exhaust fan in men' s bathroom needs repair.
Split wood on exterior corner (facing Shoestring Park)
needs to be repaired or replaced.
Demolition and romoval of wooden trash bin shed in
rear of Library.
Warranty on Anderson windows in loft needs to be
examined to determine if replacement for broken
seals is covered.
Shredded tree bark for mulch is requested.
2. Following painting and staining recommendations are to
be made to City:
Stain outside of Library this summer.
Painting interior considered for budget 91-92.
3. Following landscapt items need to be accomplished:
a) Trees and shrubs behind building removed
and replaced by shredded bark. Items were
originally to be planted at Shoestring Park
and were "temporarily" planted next to Library.
Recreation Board asked to remove - if decline
recommend Library offer them "free for digging" .
4/May 14, 1990.
b) Local Boy Scout troop offered to clean up
411 as a service project. Recommend they pull weeds,
lay landscaping logs around evergreen tree,
in front of shrubs in front of Library, remove
plastic around shrubs, and spread with mulch.
c) Trim low evergreens. Board members Bown, Radke,
and/or Storm offered.
d) Flowering tree needs to be pruned. Reported that
Board member, Jim Sanders volunteered services.
4. The tile in foyer of Library should be sealed this summer.
Walls in foyer to be washed down.
5. Carpeting - inspect Spring 1991 to determine if shampooing
needed.
6. Toilet has now been repaired.
Motion Hayden: Accept Building and Grounds Recommendations -
Second Ellis - voice vote taken - motion passed.
SEARCH COMMITTEE: Reported interviews for new Librarian set
for June 5 and 12th. Have compiled a list of interview questions
and will report to Board June meeting.
Jennifer Hanson was hired as new page as of May 1st - $3.80 hr. .
Pfister to notify Steve per letter (copy in his file) advising
him of disciplinary action - refer Policy page 8, section C 3.
re changing his time schedule, and not showing up for work
when scheduled to do so.
No bids were received for organ and desk. Suggested giving organ
to anyone who wants it, and keep desk for use for students while
in loft.
Nominating Committee was set by President: Hayden, chairperson,
Ellis and Sanders. Meeting scheduled for May 21, Library at
7 .30pm
Senior Services requested use of Library Loft for an all day
meeting for about 25 people. Board felt Library not set to
accomodate that many people for that length of time. Request
denied.
Impact Fee - 50% Books 50% future building.
To be eligible for Per Capita Grant, a Disaster Plan has to be
submitted to State. A workshop for this Grant to be held June
19th. Ekwinski authorized to attend, will receive mileage, meal
411 allowance, and reimbursed for cost of workshop.
5/ May 14, 1990.
Motion Ellis - adjourn to Executive session to discuss Pay raises
for Library Personnel, and IMRF for employee - second Lucietto
Scheffrahn. Secretary called roll:
Bown-aye. Radke-aye. Ellis-aye. Lucietto-Scheffrahn-aye.
Sanders-aye. Storm-aye. Hayden-aye.
Motion carried 7 - 0.
ADJOURNED INTO EXECUTIVE SESSION AT 9.00P.M.
RESUMED REGULAR MEETING AT 9.25 P.M
Secretary called roll: Bown-aye. Radke-aye. Ellis-aye.
Lucietto-Scheffraqhn-aye. Sanders-aye. Storm-aye. Hayden-aye.
A quorum was established.
Motion Radke - Authorize pay raises as follows -
Mike Pfister - increase of 30c. an hour plus $70 per
pay period as acting Librarian = $6.1 2 hr. ** 6'37- L'6 7
Kathy Ekwinski - increase 45c. an hour = $4.70 hr. **
Pauline Ursy - Review November 1, 1990. Presently $3.80 hr.
Lisa Wagner - increase 20c. an hour = $4.00 hr.
Steve Tarnoki - review Nov.1, 1990. Presently $3. 80 hr.
Jean Stewart - review Nov.1, 1990. Presently $3.80 hr.
Jennifer Hanson - review Nov.1, 1990.Presently $3.80 hr.
Retroactive May 1, 1990. - to be reevaluated after hiring
of new Librarian.
Second Sanders - voice vote taken - motion carried.
Motion Hayden - Notify City, Kathy Ekwinski eligible for
IMRF - second Radke - voice vote taken - motion carried.
Motion Lucietto-Scheffrahn - adjourn meeting - second Ellis.
Voice vote taken - motion carried. Meeting adjourned 9.35p.m
Respectfully submitted,
I P `
Su- Hayden, Sec -tary
Yorkville Publ' Library Board.
Please note: Original minutes Special Meeting November 4, 1989,
motion states " M.Pfister to be appointed acting Librarian at an
111 increase of $70.00 per week. "
Please note: When calculating K.Ekwinski 's increase it was
based on her current wage being $4.25 hr. . City advises she
is only receiving $4.00 at present time - that would make her
new hourly wage $4.45 not $4.70 as calculated at Board Meeting.
YORKVILLE PUBLIC LIBRARY
EXECUTIVE SESSION