Loading...
Library Board Minutes 1990 05-14-90i MINUTES REGULAR MEETING YORKVILLE PUBLIC LIBRARY May, 14 1990 4101P Meeting called to order by Bown at 7.00p.m. Secretary called the roll: Bown - present Lucietto Scheffrahn - present Olson - absent Sanders - present Radke - present Storm - present Ellis - present Hayden - present Munson - absent A quorum was established. Non Voting Members: Michelle Pfister - absent Jim Hayden - absent. GUESTS: Kathy Ekwinski (acting Librarian) - present. Richard Scheffrahn. Motion Ellis - accept Minutes April 9,1990 as presented - second Radke - Voice vote was taken. Motion carried. TREASURERS REPORT: Treasurer advised balance of Bank Account Activity - $17 ,519.91 - on Financial Statement - does not balance to Bank Statement. Bank Statements have not been reconciled monthly - Treasurer to rectify. Acceptance of Financial Statement tabled. Motion Sanders - Pay checks 2175- 2185 = $4250.02 - second Storm - Secretary called roll: Bown-aye Radke - aye Ellis-aye Lucietto-Scheffrahn - aye Sanders - aye Storm - aye Hayden - aye Motion carried 7 - 0 Ekwinski presented Librarians report and advised increase in monthly circulation. Yearly circulation 37 ,357 increase of 3666 over previous year. Friends of Library received $42 from Domonicks during Domonicks Days. Robert Vehleman from College of DuPage who donated set of "Books In Print" invited Pfister, Ekwinski and Usry to College for tour. Summer Reading programme all set. A person on Public Aid requested reduction in Non Resident Fee. Ekwinski to check with Attorney Kramer and Bur Oak Library System. Board decided to leave Non Resident Fee at $45, which is in line with formula for calculating same. Fire Alarm still goes off at different times for no apparent reason - Pfister contacted Fran at City - Board requested City Rep. to check into. This problem has been going on for years - previously Alarm was turned off. Jaycees adopted Wall Street Journal for year. City has asked that Librarian not authorize her own time sheet, 0 any officer of Board is to sign time sheet - would like up to date list of vacations and sick days taken, and will keep record at city - requested a copy of Policies - Ekwinski to provide. 2. . . May 14, 1990. illp POLICY COMMITTEE: Met April 26 - Members present: Ellis, Sanders. Member absent: Olson. Board members present: Bown. (copy of minutes attached to original copy minutes May 14 meeting) 1. Professional investigation of overdues proved too expensive and a letter from Dan Kramer, City Attorney is suggested. It has been brought to my attention that you have the following outstanding obligations at the Yorkville Public Library: You have been contacted repeatedly about this matter by the Library personnel and have not cleared your name. As the City Attorney I petition you to settle this matter immediately. If this is not settled in an expedient manner, the City will be forced to take further action. " Motion Radke - accept letter to Attorney - seconded Hayden voice vote taken - motion carried. 2. Current Monthly magazines may be checked out for a period of one week. Current weekly magazines may be checked out for a period of three days. Only two current magazines may be checked out by one person. 3. Weeding should be done on a rotating basis so that all materials are checked at least every five years by the qualified Library personnel based on his/her training and judgement as to books of poor content, volumes not in use and books of poor appearance. 4. Any patron may be required to show one written proof of residency such as a utility or tax bill, a driver's license, etc. , stating the correct current address before receiving a Library card. Material may not be checked out until a Library card is issued. 5. Any out-of-town patron's card will be checked by phone for expiration date and to see if the patron is in good standing before material is loaned. (If that Library is closed, no material may be checked out of Yorkville Library) . 6. Any memorial or gift other than regular Library materials or money, will be subject to the approval of the Yorkville Public Library Board. Motion Ellis - accept Policy Committee recommendations 1 - 6 to be placed in Policy - seconded Radke - voice vote taken - motion carried. Present procedure for collecting overdue items - after three weeks 0 telephone call - make up to three calls then a letter is sent. When items overdue have been checked on a card held by a juvenile 3/ May 14, 1990. the letter must be addressed to the Parents of that person. 411 The City has provided Library a printout of the names and addresses which is used for the Water Bills, which Library personnel can use to check proof of residency. If name is not on that list, patron must provide proof of residency (see policy recommendation # 4) . All Library personnel are to check list on counter for names of persons with overdue items, before any books are checked out and any new cards are issued. This must be stressed to all Library Personnel, and Librarian to see that this is done every time a person checks out books. A patron has paid $45 for a non resident card - on checking our records it was found the person owed the Library over $100 in fines - patron said would find and return said books - a card has not been issued. Can the $45 be put towards fine owed - Ekwinski to check with Dan Kramer. BUILDING & GROUNDS COMMITTEE: - May 3, 1990. Members present: Storm & Radke. Absent: Olson. Others present: flown. Copy of Minutes attached to original copy of these minutes) Recommendations: 1. Following needs to be brought to the attention of the City engineer: Access to attic in loft needs a door for continued access. Exhaust fan in men' s bathroom needs repair. Split wood on exterior corner (facing Shoestring Park) needs to be repaired or replaced. Demolition and romoval of wooden trash bin shed in rear of Library. Warranty on Anderson windows in loft needs to be examined to determine if replacement for broken seals is covered. Shredded tree bark for mulch is requested. 2. Following painting and staining recommendations are to be made to City: Stain outside of Library this summer. Painting interior considered for budget 91-92. 3. Following landscapt items need to be accomplished: a) Trees and shrubs behind building removed and replaced by shredded bark. Items were originally to be planted at Shoestring Park and were "temporarily" planted next to Library. Recreation Board asked to remove - if decline recommend Library offer them "free for digging" . 4/May 14, 1990. b) Local Boy Scout troop offered to clean up 411 as a service project. Recommend they pull weeds, lay landscaping logs around evergreen tree, in front of shrubs in front of Library, remove plastic around shrubs, and spread with mulch. c) Trim low evergreens. Board members Bown, Radke, and/or Storm offered. d) Flowering tree needs to be pruned. Reported that Board member, Jim Sanders volunteered services. 4. The tile in foyer of Library should be sealed this summer. Walls in foyer to be washed down. 5. Carpeting - inspect Spring 1991 to determine if shampooing needed. 6. Toilet has now been repaired. Motion Hayden: Accept Building and Grounds Recommendations - Second Ellis - voice vote taken - motion passed. SEARCH COMMITTEE: Reported interviews for new Librarian set for June 5 and 12th. Have compiled a list of interview questions and will report to Board June meeting. Jennifer Hanson was hired as new page as of May 1st - $3.80 hr. . Pfister to notify Steve per letter (copy in his file) advising him of disciplinary action - refer Policy page 8, section C 3. re changing his time schedule, and not showing up for work when scheduled to do so. No bids were received for organ and desk. Suggested giving organ to anyone who wants it, and keep desk for use for students while in loft. Nominating Committee was set by President: Hayden, chairperson, Ellis and Sanders. Meeting scheduled for May 21, Library at 7 .30pm Senior Services requested use of Library Loft for an all day meeting for about 25 people. Board felt Library not set to accomodate that many people for that length of time. Request denied. Impact Fee - 50% Books 50% future building. To be eligible for Per Capita Grant, a Disaster Plan has to be submitted to State. A workshop for this Grant to be held June 19th. Ekwinski authorized to attend, will receive mileage, meal 411 allowance, and reimbursed for cost of workshop. 5/ May 14, 1990. Motion Ellis - adjourn to Executive session to discuss Pay raises for Library Personnel, and IMRF for employee - second Lucietto Scheffrahn. Secretary called roll: Bown-aye. Radke-aye. Ellis-aye. Lucietto-Scheffrahn-aye. Sanders-aye. Storm-aye. Hayden-aye. Motion carried 7 - 0. ADJOURNED INTO EXECUTIVE SESSION AT 9.00P.M. RESUMED REGULAR MEETING AT 9.25 P.M Secretary called roll: Bown-aye. Radke-aye. Ellis-aye. Lucietto-Scheffraqhn-aye. Sanders-aye. Storm-aye. Hayden-aye. A quorum was established. Motion Radke - Authorize pay raises as follows - Mike Pfister - increase of 30c. an hour plus $70 per pay period as acting Librarian = $6.1 2 hr. ** 6'37- L'6 7 Kathy Ekwinski - increase 45c. an hour = $4.70 hr. ** Pauline Ursy - Review November 1, 1990. Presently $3.80 hr. Lisa Wagner - increase 20c. an hour = $4.00 hr. Steve Tarnoki - review Nov.1, 1990. Presently $3. 80 hr. Jean Stewart - review Nov.1, 1990. Presently $3.80 hr. Jennifer Hanson - review Nov.1, 1990.Presently $3.80 hr. Retroactive May 1, 1990. - to be reevaluated after hiring of new Librarian. Second Sanders - voice vote taken - motion carried. Motion Hayden - Notify City, Kathy Ekwinski eligible for IMRF - second Radke - voice vote taken - motion carried. Motion Lucietto-Scheffrahn - adjourn meeting - second Ellis. Voice vote taken - motion carried. Meeting adjourned 9.35p.m Respectfully submitted, I P ` Su- Hayden, Sec -tary Yorkville Publ' Library Board. Please note: Original minutes Special Meeting November 4, 1989, motion states " M.Pfister to be appointed acting Librarian at an 111 increase of $70.00 per week. " Please note: When calculating K.Ekwinski 's increase it was based on her current wage being $4.25 hr. . City advises she is only receiving $4.00 at present time - that would make her new hourly wage $4.45 not $4.70 as calculated at Board Meeting. YORKVILLE PUBLIC LIBRARY EXECUTIVE SESSION