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Library Board Minutes 1990 07-11-901 MINUTES REGULAR MEETING YORKVILLE PUBLIC LIBRARY BOARD July 11 , 1990 Meeting called to order by Vice-President Storm at 7 :00 at the City Hall . Present for roll call : Down , Ellis , Radke , Sanders , Storm . Absent : Hayden , Munson , Olson . A quorum was established . Others attending : M . Pfister , acting librarian ; C . Ekwinski , technical processing ; and Mayor Robert Davidson from 7 : 15 - 8 :03 . Minutes were approved as presented ; moved by Down ; seconded Radke; motion carried . Financial Statement was presented by C . Ekwinski with explanations of two statements missing , phone bill missing , a reply from Wal -Mart not received as yet showing a balance of $23 , 125 .52 . Down moved , Sanders seconded and the motion was carried . F:Ayment of Bills . Ellis moved and Down seconded that checks 2206-2220 for a total of $5 ,424 .67 be approved . Roll call vote showed "aye" votes by Down , Ellis , Radke , Sanders , and Storm . "No" votes - none . Motion carried . It was noted that all accounts marked #24 for a total of 1 ,367 .79 are being applied to the accumulative reserve fund for the last fiscal year . Librarian's Report showed a gain in circulation of 351 over June 1989 ; 73 registrations , 80 withdrawn and 1 void ; 95 adult books , 69 juvenile books , 3 cassettes with books, and 3 videos added ; articles in two newspapers ; two meetings attended ; several programs were given including one entitles "Oh , the Animals" by David Williams at which 75 attended ; 244 children and 28 parents in the summer reading club . It was recommended that all board members read the state report based on "Avenues to Excellence II " . It was noted that Lisa Wagner's last day will be Aug . 17 and a letter will be sent to her by the secretary . M . Pfister reported that she would be on vacation August 20-25 as her new work year begins in September . City Council Report was given by Mayor Robert Davidson who asked for discussion and recommendations about a 7 or 9 member board . The concensus of opinion was that a 7 member board would be preferred and he will take that recommendation to the City Council on Aug . 19 . He asked that evaluations of the custodian be forwarded to Fran Klaas at the City office . He asked that estimates be requested (one from Doug Leifheit) for repairing library windows and cracked boards and presented to the City Council . He also noted that the Library will be stained this summer. The Mayor announced that Jim Hayden will be leaving on Aug . 8 for a new job in Denver . will be Mayor pro-tem Aug . 8 and "roasted" at the July 26 meeting . Delene Drew at the City office will be available to check the library accounts quarterly , if desired . Library Committees : EaLic y . Ellis moved and Sanders seconded that these policy changes be accepted for the first reading : on p . 11 #10 should read : "Employees who work a minimum of 1 ,000 hours per year are required to join IMRF . Deductions for this plan are made from the employee's salary . " On page 5 H paragraph 2 should read : "A photograph collection of Yorkville from 1836- 1986 is available for examination .J4Hy 13, 1,/7{} Eliminate paragraphs 3 and include : "The Kendall County Record from 1864 to the present shall be on micro-film for in-house use ." On page 5 IV. B . the last sentence sould read ''Back issues over a year old must be used in the Library ." Motion carried and these will need to be voted upon again to become policy . Search - Report will be made in executive sesssion at the end of the regular meeting . Old Business 1 . The following corrections should be noted : the wrong base pay was quoted for C . Ekwinski in the May 14 regular meeting minutes . It should be stated that she receiv ed an increase of $ .45 an hour which now makes her salary 4 .45 an hour . The salary of M . Pfister should be stated as $6 .67 an hour (which she has been receiving) . The correction in the pay of Jennifer Hanson should read 15 .50 for 5/15/90 . 2. M. Pfister reported on her research on library cards for non-resident public aid recipients .It was not recommemded and no action was taken . 3 . C . Ekwinski stated that the letter recommended by the Board was sent to Attorney Dan Kramer for his approval but no response has been received . Several letters on overdue materials and/or fines were sent from the Library and the response has been quite favorable . 4 . It was suggested that thank-you's be sent by the secretary to the Sanders family and the Robert Gates family for their efforts for the library float in the 4th of July parade . $15 .00 was received as a second place winner . New Business 1 . C. Ekwinski reported on the Disaster Plan Workshop which she attended at Bur Oak and copies of "Basic Guidelines for Disaster Planning" and "Fire and Insurance Protection of Library Resources - Questionnaire" will be filed with these original minutes. It was thought that this matter should be top priority with the new librarian to be hired . Radke will check on the re-imbursement rate for travel used by the City so a bill can be presented for mileage (and lunch) at the next meeting . 2 . Radke reported on some of the guidelines for an Andrew Carnegie grant . Since it was felt that these guidelines could not be met , no action was taken . S3. The 25th anniversary (and Homecoming) celebration was delegated to the new publicity committee when it is appointed . Sanders moved and Down seconded that the 15 .00 received as a float winner be donated to the Friends of the Library . Motion carried . Adjournment Radke moved and Down seconded that the meeting be adjourned at 8 :40 to executive session for consideration of wages and the recommendation of the search committee . Aye" votes by Down , Ellis , Radke , Sanders ,and Storm . No" votes - none . Motion carried . Meeting adjourned to executive session . Meeting reconvened and roll call back to regular session at 9 :40 showed the following present : Down , Ellis , Radke, Sanders , and Storm . Absent : Hayden , Munson , Olson . 1 . The business of a pay increase was referred to the new personnel committee which will re-evaluate positions , duties , and wages4zioy November , 1990 . w0E/ 2 . Discussion was held about the hiring of a new librarian and it was continued to a Special Board Meeting r for the purpose of hiring after references are contacted . This meeting will be held on Monday , July 16 , 1990 at 8:00 p .m . at the City Hall and notice will be posted by Radke. Adjournment . Ellis moved and Down seconded that the meeting be adjourned at 9 :45 . Motion carried and meeting was adjourned . Respectfully Submitted , Mary Ellen Ellis , Secretary Letters sent to : Lisa Wagner Sanders Family Gates Family