Library Board Minutes 1990 07-11-901 MINUTES REGULAR MEETING
YORKVILLE PUBLIC LIBRARY BOARD
July 11 , 1990
Meeting called to order by Vice-President Storm at 7 :00 at
the City Hall . Present for roll call : Down , Ellis , Radke ,
Sanders , Storm . Absent : Hayden , Munson , Olson . A quorum
was established . Others attending : M . Pfister , acting
librarian ; C . Ekwinski , technical processing ; and Mayor
Robert Davidson from 7 : 15 - 8 :03 .
Minutes were approved as presented ; moved by Down ; seconded
Radke; motion carried .
Financial Statement was presented by C . Ekwinski with
explanations of two statements missing , phone bill
missing , a reply from Wal -Mart not received as yet
showing a balance of $23 , 125 .52 . Down moved , Sanders
seconded and the motion was carried .
F:Ayment of Bills . Ellis moved and Down seconded that checks
2206-2220 for a total of $5 ,424 .67 be approved . Roll
call vote showed "aye" votes by Down , Ellis , Radke ,
Sanders , and Storm . "No" votes - none . Motion carried .
It was noted that all accounts marked #24 for a total of
1 ,367 .79 are being applied to the accumulative reserve
fund for the last fiscal year .
Librarian's Report showed a gain in circulation of 351 over
June 1989 ; 73 registrations , 80 withdrawn and 1 void ; 95
adult books , 69 juvenile books , 3 cassettes with books,
and 3 videos added ; articles in two newspapers ; two
meetings attended ; several programs were given including
one entitles "Oh , the Animals" by David Williams at which
75 attended ; 244 children and 28 parents in the summer
reading club . It was recommended that all board members
read the state report based on "Avenues to Excellence
II " . It was noted that Lisa Wagner's last day will be
Aug . 17 and a letter will be sent to her by the
secretary . M . Pfister reported that she would be on
vacation August 20-25 as her new work year begins in
September .
City Council Report was given by Mayor Robert Davidson who
asked for discussion and recommendations about a 7 or 9
member board . The concensus of opinion was that a 7
member board would be preferred and he will take that
recommendation to the City Council on Aug . 19 . He asked
that evaluations of the custodian be forwarded to Fran
Klaas at the City office . He asked that estimates be
requested (one from Doug Leifheit) for repairing library
windows and cracked boards and presented to the City
Council . He also noted that the Library will be stained
this summer. The Mayor announced that Jim Hayden will be
leaving on Aug . 8 for a new job in Denver . will be Mayor
pro-tem Aug . 8 and "roasted" at the July 26 meeting .
Delene Drew at the City office will be available to check
the library accounts quarterly , if desired .
Library Committees :
EaLic y . Ellis moved and Sanders seconded that these policy
changes be accepted for the first reading : on p . 11 #10
should read : "Employees who work a minimum of 1 ,000 hours
per year are required to join IMRF . Deductions for this
plan are made from the employee's salary . " On page 5 H
paragraph 2 should read : "A photograph collection of
Yorkville from 1836- 1986 is available for
examination .J4Hy 13, 1,/7{} Eliminate paragraphs 3
and include : "The Kendall County Record from 1864 to
the present shall be on micro-film for in-house use ."
On page 5 IV. B . the last sentence sould read ''Back
issues over a year old must be used in the Library ."
Motion carried and these will need to be voted upon again
to become policy .
Search - Report will be made in executive sesssion at the
end of the regular meeting .
Old Business
1 . The following corrections should be noted : the wrong
base pay was quoted for C . Ekwinski in the May 14 regular
meeting minutes . It should be stated that she receiv ed
an increase of $ .45 an hour which now makes her salary
4 .45 an hour . The salary of M . Pfister should be stated
as $6 .67 an hour (which she has been receiving) . The
correction in the pay of Jennifer Hanson should read
15 .50 for 5/15/90 .
2. M. Pfister reported on her research on library cards
for non-resident public aid recipients .It was not
recommemded and no action was taken .
3 . C . Ekwinski stated that the letter recommended by the
Board was sent to Attorney Dan Kramer for his approval
but no response has been received . Several letters on
overdue materials and/or fines were sent from the Library
and the response has been quite favorable .
4 . It was suggested that thank-you's be sent by the
secretary to the Sanders family and the Robert Gates
family for their efforts for the library float in the 4th
of July parade . $15 .00 was received as a second place
winner .
New Business
1 . C. Ekwinski reported on the Disaster Plan Workshop
which she attended at Bur Oak and copies of "Basic
Guidelines for Disaster Planning" and "Fire and Insurance
Protection of Library Resources - Questionnaire" will be
filed with these original minutes. It was thought that
this matter should be top priority with the new librarian
to be hired . Radke will check on the re-imbursement rate
for travel used by the City so a bill can be presented
for mileage (and lunch) at the next meeting .
2 . Radke reported on some of the guidelines for an Andrew
Carnegie grant . Since it was felt that these guidelines
could not be met , no action was taken .
S3. The 25th anniversary (and Homecoming) celebration was
delegated to the new publicity committee when it is
appointed . Sanders moved and Down seconded that the
15 .00 received as a float winner be donated to the
Friends of the Library . Motion carried .
Adjournment
Radke moved and Down seconded that the meeting be
adjourned at 8 :40 to executive session for consideration
of wages and the recommendation of the search committee .
Aye" votes by Down , Ellis , Radke , Sanders ,and Storm .
No" votes - none . Motion carried . Meeting adjourned to
executive session .
Meeting reconvened and roll call back to regular session at
9 :40 showed the following present : Down , Ellis , Radke,
Sanders , and Storm . Absent : Hayden , Munson , Olson .
1 . The business of a pay increase was referred to the new
personnel committee which will re-evaluate positions ,
duties , and wages4zioy November , 1990 .
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2 . Discussion was held about the hiring of a new
librarian and it was continued to a Special Board Meeting
r for the purpose of hiring after references are contacted .
This meeting will be held on Monday , July 16 , 1990 at
8:00 p .m . at the City Hall and notice will be posted by
Radke.
Adjournment . Ellis moved and Down seconded that the meeting
be adjourned at 9 :45 . Motion carried and meeting was
adjourned .
Respectfully Submitted ,
Mary Ellen Ellis ,
Secretary
Letters sent to :
Lisa Wagner
Sanders Family
Gates Family