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Library Board Minutes 1990 09-10-90MINUTES REGULAR MEETING YORKVILLE PUBLIC LIBRARY BOARD September 10 , 1990 I . Meeting called to order by President Hayden at 7:08 at the City Hall . II . Roll Call - Present : Gown , Ellis, Hayden , Olson , Radke and Sanders. Absent : Munson and Storm. III . Others attending were : LuAnne Erickson , City Clerk and Cliff Jahp , City Council Representative . Executive Session - Gown moved and Sanders seconded to go into executive session at 7: 10 to review past executive session minutes. Motion carried. Reconvened to Regular Session at 7:30 and roll call showed Gown , Ellis, Hayden , Munson , Olson , Radke , Sanders and Storm present as well as Jahp and Director Murphy. IV. Agenda additions- None V. Minutes A. Minutes of the previous meeting moved by Gown and secoded by Radke and approved with the following corrections: date should be 1990 not 1960 ; add III . Others attending were : Michelle Pfister , Cathy Ekwinski , amd Cliff Jahp . VI .Treasurer's Report A. The financial statement was given by Radke . Discussion was held on the balance , custodian wages, the accumulated reserve fund, memorial and gifts fund and Lion's fund. Gown moved and Storm seconded to accept the financial statement and file it for audit . Motion carried. B. Payment of Bills. Moved by Ellis and seconded by Munson that the bills be paid as presented. Roll call vote showed "aye" votes from Bown , Ellis, Hayden , Munson , Olson , Radke , Sanders and Storm. No "no" votes. Motion carried. Discussion was held on overpayment to Pfister . Munson moved and Bown seconded that a letter be sent to Delene Drew stating that the extra stipend of $70 .00 for Michelle Pfister should be stopped as of the pay period ending 8/25/90 . Roll call vote showed "aye" votes from Gown , Ellis, Hayden , Munson , Olson , Radke , Sanders and Storm. No "no" votes. Motion carried. Radke will deliver this on Tuesday, Sept. 11 , 1990 . VII . Correspondence : seven letters sent by Secretary Ellis as listed after the minutes; two letters sent by President Hayden to Michelle Pfister and Cathy Ekwinski ; by Director Murphy to Carow Architects, Humanities Projects in Libraries and Archives; Illinois State Library; Debi Harding; Paul Vondrak ; IMSA; recommendation for Lisa Wagner ; Great Books Foundation ; Yvonne Bowman ; and County Clerk (annual financial record) . Received from the Illinois State Library about the per capita grant ; Illinois State Library about hiring of Pamela Murphy; JoAnn Merkel , Kendall County Genealogical Society; and Daniel Kramer . VIII . Librarian's Report showed: statistics, public relations, meetings attended, programs and activities. Discussion was held on the broken Xerox and Director Murphy will investigate 'three estimates on purchasing and three estimates on leasing new equipment and will buy a new drum for the present Xerox in the meantime . IX. City Council Liaison . Jahp (and Bown) reported that a roll vote is needed only if dealing with personnel or money; that the bill on replacing the board and staining the library has passed in committee and will go to the City Council on 9/13/90 . Discussion was held on the mess left on the Library grounds after mowing.The reduction of the number of people on the Library' Board to seven is under advisement and the paper work is being done . Until completed the board is still a nine member board. X. Committee Reports. A. Community Relations report was given by Sanders and discussion held on the Open House from 11 a.m. to 1 p .m. on Saturday, October 6 to celebrate the 25th anniversary of the Library and to welcome new director , Pamela Murphy. Board members were asked to attend whenever possible . B. Policy Committee recommendations for changes were read by Bown and discussion was held on some points. Changes are noted on previously attached report . C . Finance Committee report was given by Radke . Changes on figures and categories were discussed and given on previously attached report . Ellis moved and Munson seconded to accept the revised budget . Motion carried. XI . Unfinished Business. Bown moved and Munson seconded that the Library be closed from 9-11 on Sat . Oct . 6 during the Homecoming Parade . Motion carried. XII . New Business A. Proposed new hours were presented by Storm and discussed. Storm moved and Munson seconded that as of October 29 the hours of operation be as listed on previously attached sheet . Roll call vote showed "aye" votes by Gown , Ellis, Hayden , Munson , Olson , Radke , Sanders, and Storm. No "no" votes. Motion carried. B. A proposed policy change to IV. a.b.e .and f . of the policy book on borrowing policies was sent to committee . m XIII . Announcements The policy committee meeting was set for Thursday, October 4 at 9 a.m. at the Library. Director Murphy will post the notice of the meeting. XIV. Adjournment . It was moved by Munson and seconded by Ellis that the meeting be adjourned at 10 :06. Motion carried. Respectfully Submitted, nItytA Mary Ellen Ellis, Secretary. 411 Goo,% a OUR 00 aP0;- Gy n h f 4ver 1117)0(" ie1 DE. 0+ CITY of YORKVILLE County Seat of Kendall County Yorkville,Illinois 60560 312-553-4352 STATE OF ILLINOIS . SS COUNTY OF KENDALL : CERTIFICATION I, Luanne J. Erickson, City Clerk in and for the UNITED CITY OF THE VILLAGE OF YORKVILLE, Kendall County, Illinois, do hereby certify the Executive Session Minutes of the Yorkville Public Library of the UNITED CITY OF THE VILLAGE OF YORKVILLE were submitted by me to the Executive Session of their Board Meeting held on September 10, 1990, and that as a result of that Executive Session , the following Yorkville Public Library Board Executive Session minutes were released to be placed in their respective chronological order within the regular Yorkville Public Library Board minutes: July 11, 1988 May 9, 1988 March 12, 1990 May 14, 1990 July 9, 1990; and, I do further certify that I am forwarding, attached to this certification, the original minutes from stated meetings above to Mary Pat Storm, Secretary; I do further certify that I am the legal custodian of all papers, contracts, documents, and records of said City. IN WITNESS WHEREOF, I have hereunto affixed my hand and caused the Official Seal of the UNITED CITY OF THE VILLAGE OF YORKVILLE, Kendall County, Illinois, to be affixed this /51't day of /P-6400:0 -1, 1990. 0 L-3LSt. IA J-f ' Lune J. Erick n, City Clerk Corporate Seal)