Library Board Minutes 1990 11-12-902 ORKV I LLE PUBLIC LIBRARY BOARD
November 12, 1990
I . Meeting called to order by President Sue Hayden at
7:30 p .m. at the City Hall .
II . Roll Call - Present : Bown , Hayden , Munson , Sanders,
Storm. Absent : Olson .
III . Others attending were : Cliff Jahp , City Council
Representative , Michelle Pfister , and Kay Livingston.
Jeff Storm arrived at 8:32 p .m.
IV. Agenda additions : Community Networking Council
V. Minutes
A. Minutes of the previous meeting were moved by Bown
and seconded by Storm. September 10 , LuAnne Erickson
came and released sets of executive minutes. The
following minutes were released from executive session
to regular minutes: May 9, 1988, March 12, 1990 , May 14,
1990 and July 9, 1990 . These will be relaxed to the
secretary and filed in the main book .
B. Minutes to be corrected were November 4, 1989 and May
14, 1990 . Both will read Michelle Pfister , as acting
director, will be paid $70 per week .
VI .Treasurer's Report
A. The financial statement was presented by Bown and
showed a $25,898,73 ending balance , Munson moved and
Sanders secdonded to accept the statement as presented
and file It for audit .
B. Payment of Bills. Moved by Storm and seconded by
Munson that bills be paid as listed by checks #2261-2282
for a total of $4707.56. Discussion of the Anniversary
Account will have Bown investigate the correct account
for posting of anniversary bill . Roll call vote showed
aye'' vote from: Munson , Hayden , Storm, and Bown .
Sanders abstained. Motion carried.
VII . Correspondence . Incoming and outgoing correspondence
was discussed as listed in the previous packet .
Acknowledgement was made of the letter of resignation of
Mary Ellen Ellis and Cathy Ekwinski .
VIII . Librarian's Report was given by Director Murphy and
discussed as listed in the previous packet .The
contract for Gwendolyn Brooks, Illinois Poet Laureate ,
was suggested to given to the Yorkville Cultural Arts
Committee .
Its.City Council Liaison , Cliff Jahp reports that bulk
mailing is a possibility from the city . Director Murphy
stated that an agreement to have the library included in
the city's mailing has been established with Fran Klaas.
Committee Reports,
A. Policy . Policy amendemtns having a second reading
were : IV.A. moved by Sanders and seconded by Storm. IV.
E. moved by Munson and seconded by Storm. IV . F. changed
to "e .g. videos" moved by Munson and seconded by
Sanders.
I , Unfinished Business. The question of leasing or
purchasing a new copier requires the following
information . Do the 20 ,000 copies or 12 months take
precedence for the year's lease? Director Murphy will
get a written proposal detailing from Benro a 3 year
lease and a proposal detailing a lease for the finish of
the fiscal year assuming a purchase In May , 1991 .
Any long copy runs can be made at District #115 for a
price of 1 .5 cents per copy . Paper must be provided by
library .
The administrator was directed to order toner for the
copier .
Community Networking Council report was given by
Sanders. The money will be distributed after the
dissolution of the CNC.
II . New Business.
A. New Board members were discussed. Possible members
to be suggested to the city were : Kay Livingston , Sue
Kimes, Sue Swifen , Anita Evans, Sheila Thompson , Ron
Clark Jr . , Robert Johnson , LuAnn Peters, and Rena
Pederson
B. Received resignation dated October 30 , 1990 , from
Cathy Ekwinski .
C. The purchase of an answering machine from the
Memorial Fund was presented by Director Murphy . Munson
moved to authorize Pam Murphy to purchase the machine
from the memorial fund. Bown seconded.
D. The mot is n to use $25 each from the book budget for
memorial gifts to Mary Padke , Sue Hayden , and Mary Ellen
Ellis was presented by Storm. Seconded by Bown . Roll
call vote , Aye votes: Sanders, Munson , Storm, and Bown .
Hayden abstained.
XIII . Announcements
XIV.Aciiournment . It was moved by Storm that the board ajourn
into executive session for personnel matters. Roll call
vote showed " aye" from: Sanders, Munson , Hayden , Storm,
and Bown . Motion carried at 9:00 p .m.
Respectfully Submitted,
e, (-/2?
41E6
Pamela C. Murphy
Acting Secretary .