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Library Board Minutes 1990 11-12-902 ORKV I LLE PUBLIC LIBRARY BOARD November 12, 1990 I . Meeting called to order by President Sue Hayden at 7:30 p .m. at the City Hall . II . Roll Call - Present : Bown , Hayden , Munson , Sanders, Storm. Absent : Olson . III . Others attending were : Cliff Jahp , City Council Representative , Michelle Pfister , and Kay Livingston. Jeff Storm arrived at 8:32 p .m. IV. Agenda additions : Community Networking Council V. Minutes A. Minutes of the previous meeting were moved by Bown and seconded by Storm. September 10 , LuAnne Erickson came and released sets of executive minutes. The following minutes were released from executive session to regular minutes: May 9, 1988, March 12, 1990 , May 14, 1990 and July 9, 1990 . These will be relaxed to the secretary and filed in the main book . B. Minutes to be corrected were November 4, 1989 and May 14, 1990 . Both will read Michelle Pfister , as acting director, will be paid $70 per week . VI .Treasurer's Report A. The financial statement was presented by Bown and showed a $25,898,73 ending balance , Munson moved and Sanders secdonded to accept the statement as presented and file It for audit . B. Payment of Bills. Moved by Storm and seconded by Munson that bills be paid as listed by checks #2261-2282 for a total of $4707.56. Discussion of the Anniversary Account will have Bown investigate the correct account for posting of anniversary bill . Roll call vote showed aye'' vote from: Munson , Hayden , Storm, and Bown . Sanders abstained. Motion carried. VII . Correspondence . Incoming and outgoing correspondence was discussed as listed in the previous packet . Acknowledgement was made of the letter of resignation of Mary Ellen Ellis and Cathy Ekwinski . VIII . Librarian's Report was given by Director Murphy and discussed as listed in the previous packet .The contract for Gwendolyn Brooks, Illinois Poet Laureate , was suggested to given to the Yorkville Cultural Arts Committee . Its.City Council Liaison , Cliff Jahp reports that bulk mailing is a possibility from the city . Director Murphy stated that an agreement to have the library included in the city's mailing has been established with Fran Klaas. Committee Reports, A. Policy . Policy amendemtns having a second reading were : IV.A. moved by Sanders and seconded by Storm. IV. E. moved by Munson and seconded by Storm. IV . F. changed to "e .g. videos" moved by Munson and seconded by Sanders. I , Unfinished Business. The question of leasing or purchasing a new copier requires the following information . Do the 20 ,000 copies or 12 months take precedence for the year's lease? Director Murphy will get a written proposal detailing from Benro a 3 year lease and a proposal detailing a lease for the finish of the fiscal year assuming a purchase In May , 1991 . Any long copy runs can be made at District #115 for a price of 1 .5 cents per copy . Paper must be provided by library . The administrator was directed to order toner for the copier . Community Networking Council report was given by Sanders. The money will be distributed after the dissolution of the CNC. II . New Business. A. New Board members were discussed. Possible members to be suggested to the city were : Kay Livingston , Sue Kimes, Sue Swifen , Anita Evans, Sheila Thompson , Ron Clark Jr . , Robert Johnson , LuAnn Peters, and Rena Pederson B. Received resignation dated October 30 , 1990 , from Cathy Ekwinski . C. The purchase of an answering machine from the Memorial Fund was presented by Director Murphy . Munson moved to authorize Pam Murphy to purchase the machine from the memorial fund. Bown seconded. D. The mot is n to use $25 each from the book budget for memorial gifts to Mary Padke , Sue Hayden , and Mary Ellen Ellis was presented by Storm. Seconded by Bown . Roll call vote , Aye votes: Sanders, Munson , Storm, and Bown . Hayden abstained. XIII . Announcements XIV.Aciiournment . It was moved by Storm that the board ajourn into executive session for personnel matters. Roll call vote showed " aye" from: Sanders, Munson , Hayden , Storm, and Bown . Motion carried at 9:00 p .m. Respectfully Submitted, e, (-/2? 41E6 Pamela C. Murphy Acting Secretary .