Library Board Minutes 1990 12-10-90MINUTES REGULAR MEETING
YORKVILLE PUBLIC LIBRARY BOARD
December 10 , 1990
16
I . MeetinE called to order by President Mary Pat Storm at 7 : 20 p . rn .
at the City Hall .
II . Roll Call Present : Bown , Kimes , Livingston , Sanders , Storm.
Absent : Evans , Johnson , Munson , Olson.
III . Others attending : Cliff Jahp , City Council Representative and
Director Pam Murphy .
IV . Reorganization of the Board : Bown - Vice President ; Sanders -
Treasurer ; Livingston - Secretary . On motion by Kimes , seconded
by Storm, the officers were approved .
V . Amendments to the Agenda : None .
VI . Minutes
A . The minutes of November 12 , 1990 , were corrected to reflect
the name of Sue Kimes as a possible new Board member rather
than the name of Sue Kahns . On motion by Bown , seconded by
Sanders , the minutes of the regular meeting of November 12 ,
1990 , were approved as corrected .
B . The minutes of Executive Session for May 14 , 1990 , were
corrected to read that the pay for Michelle Pfister is
70 per week rather than per pay period . On motion by Bown ,
411 seconded by Sanders , the minutes were approved as corrected .
VII . Treasurer ' s Report
A . The Financial Statement was presented by Bown and showed
an ending balance of $30 , 001 . 62 . Bown noted that $187 . 83
in interest was inadvertently omitted from the month ' s
income , making the Total Income at $4 , 608 . 23 . Sanders moved
and Kimes seconded to accept the statement as corrected .
B . Payment of Bills : It was noted by Director Murphy that the
amount of Line Item #;`9 , Programming , should be $32 . 00 rather
than the amount of $45 . 48 as originally presented . Director
Murphy further noted that a bill for Line Item #15 , Utilities ,
came in after preparation of the monthly expenditures report .
Therefore , Line Item #15 , Utilities , should be $83 . 76 rather
than the amount of $0 . 00 as originally presented . The adjusted
total monthly expenditure totals $5 , 387 . 81 . It was also called
to the Board ' s attention by Director Murphy that there was an
error on Check #2286 , payee of Pamela C . Murphy . The check was
cut for $137 . 02 whereas the total of the account numbers
reflected J. total of $ 146 . 92 . Motion was made by Sanders ,
seconded by Bown, to void Check #2286 in the amount of $137 . 02
and re-issue Check #2300 to Pamela C . Murphy in the amount of
146 . 92 to accurately reflect the total of accounts . Motion
011 was made by Bown , seconded by Kimes , to correct the amount
for Total Bills to $8 , 350 . 81 , which also includes a late-
arriving telephone bill of $83 . 76 . Roll call vote showed
aye" from : Sanders , Bown , Storm , Kimes , Livingston . Motion
carried .
In further discussion it was noted that Check #2294 and Check
2295 were re-issued from last July ' s expenditures , which
would result in Total. Bills showing the amount of $5 , 376 . 91 .
Motion was made by Bown , seconded by Kimes , to table the
410 Financial Statement until it is corrected . Roll call vote
reflected "aye" from : Bown , Sanders , Storm , Kimes , Livingston .
For the future , the Board determined that bills to be included
in the monthly report must be received by the Tuesday prior
to the Board meeting . Once the Treasurer has checked and
signed the checks for a month , no further bills will be
accepted as part of the Financial Report .
VIII . Correspondence : Incoming correspondence was discussed as
presented in the meeting packets . Specific mention was made of
the Ezra Jack Keats Foundation Grant awarded to the Library .
IX . Librarian ' s Report : Director Murphy presented the Library Service
Construction Act funding Titles and asked the Board for a sense
of direction . Sanders moved , Bown seconded , to direct the Library
to apply for Item A, "Providing Library Service to Unserved Areas"
and Item L , "Intergenerational Library Programs" .
Chain of Command was included in the report . By consensus it
was agreed to change the wording from "should be" to "may be" and
also to delete the phrase "one step at a time" .
Grievance Procedure should reflect that if there is no satisfactory
resolution with the steps proposed , the matter should be taken to
the Personnel Committee for investigation and then forwarded on
to the Board .
Job Description for Technical services : Wording was changed under
Section V , Public Relations , Item C . Delete the word "smile" and
replace with the word "cheerfully" . Motion was made by Bown ,
seconded by Sanders , to hire Pauline Usry at the rate of $4 . 50
per hour for a maximum of 19 hours per week . Roll call vote
showed "aye" unanimously : Bown , Sanders , Kimes , Storm , Livingston .
X . City Council Cliff Jahp presented no items for Board action .
XI . Committee Reports -
A . Finance The proposed budget was presented for fiscal year
May 1 , 1991 - April 30 , 1992 . It was noted that under
Expenditures the total for Books should be $13 , 200 . Computer
Software and Computer Supplies should be combined to one item
Computer Software & Supplies" and Line Item for Public
Relations in the amount of $200 . 00 was added . Impact fees
were also discussed . The Board will need to request our
portion of the impact fees from the City . Motion was made
by Bown , seconded by Sanders , to accept the Proposed Budget
as corrected . Roll call vote showed "aye" : Bown , Sanders ,
Kimes , Storm, Livingston .
410 B . Personnel To be discussed in Executive Session .
XII . Unfinished Business
A . Copier : After considerable discussion on copier options ,
motion was made by Bown , seconded by Livingston , to lease
the Konica M1790 at $98 . 82 per month for 36 months . Roll
call vote showed "aye" : Bown , Kimes , Livingston , Storm;
Sanders - "nay" . Motion carried .
XIII . New Business
A . First reading of new policies
Hours : Page 10 was corrected to read "for every pay
period" rather than "biweekly" .
Sick Leave : Tabled for further discussion .
Meetings & Workshops : Corrected to read " . . . the Board
will pay the expenses ( gas mileage as set by the City
of Yorkville" , thereby deleting the words "at 20 cents
per mile" .
XIV. Adjournment It was moved by Bown , seconded by Sanders , to
adjourn into executive session for personnel matters . Roll call
vote showed "aye" : Sanders , Bown , Storm , Kimes , Livingston .
Motion carried at 10 : 31 p . m .
Respectfully submitted ,
dy /A. .)--tv)2,02/7e`7A--
Kay Livingston ,
Secretary
The Board members reconvened in open session at 11 : 01 p . m . The
roll was called by Secretary Livingston .
Sanders : Present Bown : Present
Storm : Present Kimes : Present
Livingston : Present Evans : Absent
Johnson : Absent Munson: Absent
Olson : Absent
Sanders moved to adjourn at 11 : 04 p .m . , seconded by Livingston .
Motion carried unanimously by voice vote .