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Library Board Minutes 1990 12-10-90MINUTES REGULAR MEETING YORKVILLE PUBLIC LIBRARY BOARD December 10 , 1990 16 I . MeetinE called to order by President Mary Pat Storm at 7 : 20 p . rn . at the City Hall . II . Roll Call Present : Bown , Kimes , Livingston , Sanders , Storm. Absent : Evans , Johnson , Munson , Olson. III . Others attending : Cliff Jahp , City Council Representative and Director Pam Murphy . IV . Reorganization of the Board : Bown - Vice President ; Sanders - Treasurer ; Livingston - Secretary . On motion by Kimes , seconded by Storm, the officers were approved . V . Amendments to the Agenda : None . VI . Minutes A . The minutes of November 12 , 1990 , were corrected to reflect the name of Sue Kimes as a possible new Board member rather than the name of Sue Kahns . On motion by Bown , seconded by Sanders , the minutes of the regular meeting of November 12 , 1990 , were approved as corrected . B . The minutes of Executive Session for May 14 , 1990 , were corrected to read that the pay for Michelle Pfister is 70 per week rather than per pay period . On motion by Bown , 411 seconded by Sanders , the minutes were approved as corrected . VII . Treasurer ' s Report A . The Financial Statement was presented by Bown and showed an ending balance of $30 , 001 . 62 . Bown noted that $187 . 83 in interest was inadvertently omitted from the month ' s income , making the Total Income at $4 , 608 . 23 . Sanders moved and Kimes seconded to accept the statement as corrected . B . Payment of Bills : It was noted by Director Murphy that the amount of Line Item #;`9 , Programming , should be $32 . 00 rather than the amount of $45 . 48 as originally presented . Director Murphy further noted that a bill for Line Item #15 , Utilities , came in after preparation of the monthly expenditures report . Therefore , Line Item #15 , Utilities , should be $83 . 76 rather than the amount of $0 . 00 as originally presented . The adjusted total monthly expenditure totals $5 , 387 . 81 . It was also called to the Board ' s attention by Director Murphy that there was an error on Check #2286 , payee of Pamela C . Murphy . The check was cut for $137 . 02 whereas the total of the account numbers reflected J. total of $ 146 . 92 . Motion was made by Sanders , seconded by Bown, to void Check #2286 in the amount of $137 . 02 and re-issue Check #2300 to Pamela C . Murphy in the amount of 146 . 92 to accurately reflect the total of accounts . Motion 011 was made by Bown , seconded by Kimes , to correct the amount for Total Bills to $8 , 350 . 81 , which also includes a late- arriving telephone bill of $83 . 76 . Roll call vote showed aye" from : Sanders , Bown , Storm , Kimes , Livingston . Motion carried . In further discussion it was noted that Check #2294 and Check 2295 were re-issued from last July ' s expenditures , which would result in Total. Bills showing the amount of $5 , 376 . 91 . Motion was made by Bown , seconded by Kimes , to table the 410 Financial Statement until it is corrected . Roll call vote reflected "aye" from : Bown , Sanders , Storm , Kimes , Livingston . For the future , the Board determined that bills to be included in the monthly report must be received by the Tuesday prior to the Board meeting . Once the Treasurer has checked and signed the checks for a month , no further bills will be accepted as part of the Financial Report . VIII . Correspondence : Incoming correspondence was discussed as presented in the meeting packets . Specific mention was made of the Ezra Jack Keats Foundation Grant awarded to the Library . IX . Librarian ' s Report : Director Murphy presented the Library Service Construction Act funding Titles and asked the Board for a sense of direction . Sanders moved , Bown seconded , to direct the Library to apply for Item A, "Providing Library Service to Unserved Areas" and Item L , "Intergenerational Library Programs" . Chain of Command was included in the report . By consensus it was agreed to change the wording from "should be" to "may be" and also to delete the phrase "one step at a time" . Grievance Procedure should reflect that if there is no satisfactory resolution with the steps proposed , the matter should be taken to the Personnel Committee for investigation and then forwarded on to the Board . Job Description for Technical services : Wording was changed under Section V , Public Relations , Item C . Delete the word "smile" and replace with the word "cheerfully" . Motion was made by Bown , seconded by Sanders , to hire Pauline Usry at the rate of $4 . 50 per hour for a maximum of 19 hours per week . Roll call vote showed "aye" unanimously : Bown , Sanders , Kimes , Storm , Livingston . X . City Council Cliff Jahp presented no items for Board action . XI . Committee Reports - A . Finance The proposed budget was presented for fiscal year May 1 , 1991 - April 30 , 1992 . It was noted that under Expenditures the total for Books should be $13 , 200 . Computer Software and Computer Supplies should be combined to one item Computer Software & Supplies" and Line Item for Public Relations in the amount of $200 . 00 was added . Impact fees were also discussed . The Board will need to request our portion of the impact fees from the City . Motion was made by Bown , seconded by Sanders , to accept the Proposed Budget as corrected . Roll call vote showed "aye" : Bown , Sanders , Kimes , Storm, Livingston . 410 B . Personnel To be discussed in Executive Session . XII . Unfinished Business A . Copier : After considerable discussion on copier options , motion was made by Bown , seconded by Livingston , to lease the Konica M1790 at $98 . 82 per month for 36 months . Roll call vote showed "aye" : Bown , Kimes , Livingston , Storm; Sanders - "nay" . Motion carried . XIII . New Business A . First reading of new policies Hours : Page 10 was corrected to read "for every pay period" rather than "biweekly" . Sick Leave : Tabled for further discussion . Meetings & Workshops : Corrected to read " . . . the Board will pay the expenses ( gas mileage as set by the City of Yorkville" , thereby deleting the words "at 20 cents per mile" . XIV. Adjournment It was moved by Bown , seconded by Sanders , to adjourn into executive session for personnel matters . Roll call vote showed "aye" : Sanders , Bown , Storm , Kimes , Livingston . Motion carried at 10 : 31 p . m . Respectfully submitted , dy /A. .)--tv)2,02/7e`7A-- Kay Livingston , Secretary The Board members reconvened in open session at 11 : 01 p . m . The roll was called by Secretary Livingston . Sanders : Present Bown : Present Storm : Present Kimes : Present Livingston : Present Evans : Absent Johnson : Absent Munson: Absent Olson : Absent Sanders moved to adjourn at 11 : 04 p .m . , seconded by Livingston . Motion carried unanimously by voice vote .